Panasonic DP-C265, DP-C305, DP-C405 Operating Instruction

Operating Instructions

Digital Color Imaging Systems

Model No. DP-C405 / C305 / C265

Table of Contents

Installation Overview

■ General Installation Overview ..................... 2

Setting Your Machine

Network Configuration .................................... 4

■ Setting up the Network Configuration ......... 4

Installation

■ Installing the Printer Driver and Application

Software ..................................................... 8

● System Requirements ........................... 8

● Software Setup Procedures ................... 8

● Installing the Printer Driver (Network Port

Connection) and the Panasonic Document

Management System ............................. 9

●

To refer to Read Me First or the Operating

Manuals of Provided CD-ROM ...............

■ USB Port Connection

● Installing the Printer Driver for USB Port

Connection ........................................... 14

● Configuring the Optional Device ........... 20

■ Fax Driver

● Installing the Fax Driver........................ 22

■ Network Update Service

● Updating the Printer Driver and

Application Software ............................ 25

13

(For Setting Up)

● Setting the Active Update .................... 26

● Confirming the Version for the Installed

Applications.......................................... 27

Setting up

■ Network Port Connection

● Configuring the Shared Setting for the

Network Print Server ............................. 28

Windows 2000 Server........................... 28

Windows Server 2003........................... 30

● Setting up your Client PC ..................... 32

■ Completion Notice Function

● Setting up the Completion Notice ......... 34

■ Network Scanner Settings

● Setting up the Scanner Configuration

Using the Communications Utility ........ 35

■ Email/Internet Fax Settings

● Email/Internet Fax Settings

Procedure ............................................. 36

● Setting up the Network

Configuration ........................................ 36

Setting up Optional Accessories

■ Facsimile Settings (Option)

● Setting up the User Parameters ........... 42

Installation OverviewSetting Your Machine

Installation

Setting up

Before operating this machine, please carefully read this manual
and keep this documentation in a safe place for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)

English

Setting up

Optional Accessories

Installation Overview

General Installation Overview

Follow the guidelines in this booklet when setting up the machine and installing each software. Please read all
procedures completely before attempting to set up this machine.

1

Turning the Power Switches ON

Connect all cables and the Power Cord to

1

the machine.

USB
Cable

LAN
Cable

Telephone

External
Telephone Cable

● ●

● USB Cable is used for USB Port

● ●

connection.
Telephone Cable is used for connecting
the optional Fax Communication Board
(Order Number: DA-FG320) to the
telephone line.

Tur n O N (

2

and then turn ON (
Main Power Switch: Rear of the machine
Power Switch :

Power Switch

) the Main Power Switch first,

) the Power Switch.

Left side of the machine

Line Cable

2

3

Setting up the Network Configuration

Set up the Network Configuration using the
Control Panel of the machine. (See pages 4 to 7)

● ●

● Network Configuration should be set up

● ●

by the system administrator.

Installation

■■

■ Installing the Printer Driver and

■■

Application Software

Applications selected from the Software
Selection screen will be automatically
installed. (See pages 8 to 13)

■■

■

Printer for USB Port Connection

■■

Install the printer driver onto the USB Port.
(See pages 14 to 21)

●●

● This machine is USB 2.0 compliant, and

●●

backward compatible with the standard
USB revision 1.1.

●●

● When connecting the USB Cable, do not

●●

turn the Power Switch of the machine to the

) position until instructed to do so on

ON (
the PC screen.

●●

● When connecting to the USB 2.0 port of

●●

your PC, use a USB 2.0 High Speed
Cable for better performance.

■■

■ Fax Driver

■■

Install the fax driver on your PC.
(See pages 22 to 24)
Optional Fax Communication Board is
required. (Order Number: DA-FG320)

■■

■

Network Update Service

■■

Update the printer driver and application
software. (See pages 25 to 27)

●●

● Network Update Service is automatically

●●

installed when applications are installed from
the Panasonic Document Management
System CD-ROM.

2

Main Power Switch

●●

● When connecting the USB Cable, do not

●●

turn the Power Switch of the machine to
the ON (
so on the PC screen.

) position until instructed to do

4

Setting up

■■

■ Configuring the Shared Setting

■■

for the Network Print Server

Windows 2000 Server
Windows Server 2003
(See pages 28 to 32)

■■

■

Setting up your Client PC

■■

Connect the shared printer on the Network
Print Server. (See pages 32 to 33)

Installation Overview

5

6

■■

■

Setting up the Completion Notice

■■

A Job Completion Notice will be
displayed on the PC screen when the
copy/print job is completed. (See page

34)

■■

■ Network Scanner Function

■■

(See page 35)

■■

■ Email Function

■■

(See pages 36 to 41)

■■

■ Internet Fax Function

■■

(See pages 36 to 41)

Setting up Optional Accessories

■■

■ Facsimile Function

■■

Requires the installation of Fax
Communication Board (Order Number:
DA-FG320). (See pages 42 to 43)

Installing Software downloaded
from the Panasonic Web site

Memory Card Print Utility

●

The software to print the desired file (Word,
PowerPoint
cannot be printed)

Device Monitor Optional Model Support

●

The software to browse the other model’s machine
configuration with the Device Monitor

IPX/SPX setup utility

●

When using the printer on the Netware network
environment, the IPX/SPX software setup utility is
required.

NOTE

● When using the printer on the MacOS network

environment, the optional Printer Controller
Module (for Adobe
Number: DA-MC400) is required.

● When there are two printer drivers installed (for

Windows
Connection) for the same model, each printer driver
can be used normally.
The printer driver can be selected from the printer list
of the Print screen within the application software.

®

, PDF) from memory card (Excel® file

®

PostScript® 3™) (Order

®

Network Connection and USB

Document Manager / Document Viewer

●

The software to view/edit the files
including the scanned data from the
Network Scanner

Panafax Desktop

●

The software to send/receive Fax from your
PC

Web Device Monitor

●

By installing the Web Device Monitor, it is
possible to check the device information
from a web browser.

3

Network Configuration

Setting up the Network Configuration

Follow the procedure below if your network is not configured with the DHCP server, and the TCP/IP parameters must be set
up manually.

- IP Address

- Subnet Mask

- Default Gateway

- DNS Server

Before executing the procedures
described below, make sure the Print
On Line LED is lit.

Press the Function key.

1

Print On Line LED

● Wait until the Print On Line LED lights up

before pressing the Function key.

Select “General Settings”.

Function key

2

4

5

Enter the Key Operator’s password

(8 digits), and then select “OK”.

1

● The default password is “00000000”.

To change the password, select “85 Key
Operator Password” in the General

Settings (Key Operator Mode), and then
enter the new password.

Select “04 Network Settings”.

2

4

3

Select “09 Key Operator Mode”.

1

2

6

Select “General”.

8

Enter the IP Address, and then

select “OK”.

Ex: 192.168.1.111

Setting Your Machine

1 2

7

If DHCP Default is set to “Yes”,

change the setting to “No”, and

then select “OK”.

21

● When entering a 1 or 2-digit number segment,

enter “00” or “0” in front of the number to scroll
to the next segment of numbers. Press the

” key on the Control Panel to enter a

“
period after the number.

● To correct a mistake, press or to

move the cursor to the right side of the
incorrect address. Select “Clear” to delete,
and then enter the correct address.

Continued on the next page...

5

Network Configuration

Setting up the Network Configuration

9

Enter the Subnet Mask, and then

select “OK”.

Ex: 255.255.255.1

1

● When entering a 1 or 2-digit number segment,

enter “00” or “0” in front of the number to scroll
to the next segment of numbers. Press the

” key on the Control Panel to enter a

“
period after the number.

● To correct a mistake, press or to

move the cursor to the right side of the
incorrect address. Select “Clear” to delete,
and then enter the correct address.

2

10

Enter the Gateway Address, and

then select “OK”.

Ex: 192.168.1.111

1 2

● When entering a 1 or 2-digit number segment,

enter “00” or “0” in front of the number to scroll
to the next segment of numbers. Press the
“ ” key on the Control Panel to enter a
period after the number.

● To correct a mistake, press or to

move the cursor to the right side of the
incorrect address. Select “Clear” to delete,
and then enter the correct address.

6

11

Select “Yes” to use DNS Server,

and then select “OK”.

1 2

12

Enter the Host Name, Domain

Name, and DNS Server address,

and then select “OK”.

13

Press the Reset key.

Setting Your Machine

1

1

Select Host Name to enter a host name
using the Keyboard, and then select “OK”.
(Up to 60 characters)

1 2

Select Domain Name to enter a domain name

2

using the
(Up to 50 characters)

Select “Add” to add a DNS Server

3

address(es) using the Keypad.
(3 digits x 4)

●

You can also select the settings below as
needed.

Keyboard, and then

2

select “OK”.

14

Turn the Power Switch OFF, and

then back ON again.

●●

● The Power Switch is on the left side of the

●●

machine.

Community Name (1)
Community Name (2)
WINS Server 1 IP
WINS Server 2 IP
Scope ID
IP Filter
IP Filter Mode
IP Filter Address
User Auth. Domain

7

Installation

Installing the Printer Driver and Application Software

■■

■ System Requirements

■■

Hardware Requirements

• Personal Computer : IBM

• Operating System :

•

Application Software

• System Memory :

• Free Disk Space : 300MB or more (For installation

• CD-ROM Drive : Used for installing the software

• Interface :

Additional Information about Hardware Requirements

The following Operating System is not supported:

Microsoft
for Itanium-based systems

*1Microsoft® Windows® 2000 operating system (hereafter

Windows 2000)

2

Microsoft® Windows® XP operating system (hereafter

*

Windows XP)

*3Microsoft® Windows Server® 2003 operating system

(hereafter Windows Server 2003)

*4Microsoft® Windows Vista® operating system (hereafter

Windows Vista)

®

Windows Server® 2003, Enterprise Edition

®

PC/AT® and compatibles
(CPU Intel® Pentium® 4 1.6GHz or
greater is recommended)

Microsoft® Windows® 2000*
Professional (Service Pack 4 or later),
Microsoft® Windows® 2000 Server
(Service Pack 4 or later),
Microsoft® Windows® XP*
Professional (Service Pack 2 or later),
Microsoft® Windows® XP
Professional x64 Edition,
Microsoft
2003*3 (Service Pack 2 or later),
Microsoft
x64 Edition,
Microsoft
Microsoft
64-bit Edition

: Internet Explorer® 6.0 (Service

Pack 1 or later)

Memory recommended on each OS is;
256MB or more (Windows® 2000
Professional, Windows® 2000
Server),
512MB or more (Windows
Professional, Windows Server

2003),
1GB or more (Windows Vista

and work space, not including
storage space)

and utilities from the CD-ROM

10Base-T/100Base-TX Ethernet port

®

Windows Server

®

Windows Server® 2003

®

Windows Vista®*4,

®

Windows Vista

1

2

®

®

®

XP

®

®

)

■■

■ Software Setup Procedures

■■

1.Select the software.

• Printer Driver

When using the Print function

• Direct Printing System

When using the Direct Printing System.
Refer to the Operating Instructions (For
Direct Printing System).

• Quick Image Navigator

When using the Network Scan function

• Communications Utility

When using the Network Scan function

• Device Explorer/Device Monitor

When browsing the machine condition

• Configuration and Address Book Editor

When browsing and editing the machine
configuration, and editing the Address
Book

• Fax Driver

• Job Status Utility

A Job Completion Notice pops up on your
PC’s desktop when the copy/print/fax job
is completed.

(See page 9)

2. Install the software.

Selected software will be automatically

installed.

(See pages 9 to 12)

NOTE

The Quick Image Navigator installation requires

restarting the computer. (See page 12)

NOTE

● While installing the printer driver through the DHCP

server, if you turn the Power Switch of the machine OFF
and then ON again, a machine already connected to
your network will be selected automatically, and the IP
Address may change. In this case, change the setting
of the IP Address from the network server so that the IP
Address is assigned to a fixed address.

8

■■

■ Installing the Printer Driver (Network Port Connection) and the Panasonic

■■

Document Management System

1

Insert the Panasonic Document

Management System CD-ROM.

The Panasonic opening screen is

displayed.

● If the CD-ROM does not launch

automatically, double-click “My Computer”
on the desktop or on the Start menu, and
then double-click the CD-ROM icon.

Select “Complete Install”.

3

● Complete Install: All softwares are

installed. Skip to step 5.

Select “Custom Install”.
Select desired software, and then
click “Install”.
The selected software will be installed.

Installation

2

Click “Language” if necessary.

Language Selection

● The screen language will automatically

default to the language used by your PC.
If you want to change the language, click
“Language”, and select the preferred
language, and then click “OK”.

2 1

● When clicking “ ”, the Operating

Instructions for the software on the left side
opens in PDF.

● Some of the softwares are selected by

default. If you do not want to install the
selected software, click the checkbox to
deselect the default selection.

● The Quick Image Navigator installation

requires restarting the computer. When
installing printer driver and software on a
computer which cannot be restarted, such
as a server computer, do not select Quick
Image Navigator.

● Select additional software you wish to

install with the default software by clicking
their respective checkbox.
For Configuration and Address Book
Editor, refer to the Operating Instructions
(Network Configuration and Address Book
Editor) of provided CD-ROM.

Continued on the next page...

9

Installation

Installing the Printer Driver and Application Software

■■

■ Installing the Printer Driver (Network Port Connection) and the Panasonic

■■

Document Management System

4

5

The InstallShield Wizard screen is

displayed.

Select “I accept the terms of the
license agreement”, and then click
“Next”.

6

7

Click “Next”.

● The above screen will not be shown if there

is another model’s Panasonic Document
Management System installed.

● If you wish to change the folder, click

“Browse”, and then select the desired
folder to install.

Click “Next”.

10

1 2

● Make sure that your machine is connected

to the network properly, and the Power
Switch is ON before clicking “Next”.

● The above screen will not be shown if there

is another model’s Panasonic Document
Management System installed.

● If you wish to change the folder, click

“Browse”, and then select the desired
folder to install.

8

The Wizard automatically searches

for machines connected to your

9

The Wizard automatically searches

for machines connected to your

network, and displays the

found units in the Network Printer

Device window.

Select your Network Printer, and

then click “Next”.

21

● Only the machines connected to the same

subnet can be used as a network printer.

● If your machine has not been connected to

the network yet, enter its allocated IP
Address, and then click “Next” to proceed
with the installation.

● If installing other machine of different

Subnet Mask of the network, select
“IP Address” of the machine.

-> Go to step 13.

network, and displays the found

units in the Network Fax Device

window.

Select your Network Fax, and then

click “Next”.

Installation

1 2

● Only the machines connected to the same

subnet can be used as a network MFP.

● If your machine has not been connected to

the network yet, enter its allocated IP
Address, and then click “Next” to proceed
with the installation.

Click “Next”.

10

Continued on the next page...

11

Installation

Installing the Printer Driver and Application Software

■■

■ Installing the Printer Driver (Network Port Connection) and the Panasonic

■■

Document Management System

11

12

Select “Enable Communications

(Recommended)”, and then click

“Next”.

1

● For Windows XP (SP2 or later) or Windows

Server 2003 (SP1 or later) only.

Click “Install”.

2

13

Click “Finish”.

● Make sure that the printer driver is

installed on the Network Print Server. (See
page 28)

When installing Quick Image

Navigator

Select “Yes, I want to restart my

computer now.”, and then click

“Finish”.

21

12

■■

■ To refer to Read Me First or the Operating Manuals of Provided CD-ROM

■■

1

2

Clicking the “Documentation” tab

shows the list of Read Me First

and Operating Instructions.

Click and read the Read Me First

text if necessary.

3

If you want to view the Operating

Instructions, select “Software

Overview” or “Operating

Instructions”.

● To open each Operating Instructions,

Adobe Reader
your PC.
When installing the Adobe Reader, click
the “http://www.adobe.com” to the Adobe
web page, and then download the latest
version of the Adobe Reader.

®

should be installed on

Installation

13

Installation

USB Port Connection

■■

■ Installing the Printer Driver for USB Port Connection

■■

ATTENTION :

1.Select “Printer Driver Install”.

Do not turn the Power Switch ON (on the left side of
the machine) until you reach step 8 (A, B, C).
Do not connect the USB Cable until notified to do so.

(See page 14)

2.Install the printer driver for USB

connection.

(See pages 14 to 19)

1

Insert the Panasonic Document

Management System CD-ROM.

The Panasonic opening screen is

displayed.

● If the CD-ROM does not launch

automatically, double-click “My Computer”
on the desktop or on the Start menu, and
then double-click the CD-ROM icon.

14

2

Select “

Printer Driver Install

”.

The InstallShield Wizard screen is
displayed.

Click “Next”.

53

● The above screen will not be shown if there

is another model’s Panasonic Document
Management System installed.

● If you wish to change the folder, click

“Browse”, and then select the desired
folder to install.

Installation

4

Select “I accept the terms of the
license agreement”, and then click
“Next”.

1

2

6

Select the Printer Driver that you
want to install, and then click
“Next”.

1

2

Continued on the next page...

15

Installation

USB Port Connection

■■

■ Installing the Printer Driver for USB Port Connection

■■

7

Click “Install”.

Windows 2000

Go to steps 8A and 9.

Windows XP / Windows Server 2003

Go to steps 8B and 9.

8A

<Windows 2000>

Click “Yes ”.

Connect the USB cable to your

machine, and then turn the Power

Switch ON.

Windows Vista

Go to steps 8C and 9.

Click “Yes”.

16

8B

<Windows XP / Windows Server 2003>

Click “Continue Anyway”.

Select “No, not this time”, and

then click “Next”.

● The above screen will only be displayed

when you install the printer driver for the
first time.

Connect the USB cable to your

machine, and then turn the Power

Switch ON.

1 2

● The above screen will be displayed when

you have installed the Windows XP
Service Pack 2.

Installation

Select “Install the software

automatically (Recommended)”,

and then click “Next”.

For Windows XP

1

Continued on the next page...

2

17

Installation

USB Port Connection

■■

■ Installing the Printer Driver for USB Port Connection

■■

Click “Continue Anyway”.For Windows Server 2003

1 2

For Windows XP and Windows

Server 2003

If you have a previous version of

the printer driver installed, select

the latest version of the “.inf” file,

and then click “Next”.

Click “Finish”.

18

1 2

● The above screen will only be displayed

when you upgrade the printer driver.

8C

<Windows Vista>

Click “Install this driver software

anyway”.

Connect the USB cable to your

machine, and then turn the Power

Switch ON.

9

Click “Finish”.

Installation

19

Installation

USB Port Connection

■■

■ Configuring the Optional Device

■■

1.Open the printer dialog box.

(See page 20)

2.Select a printer and open the

Property screen.

(See pages 20 to 21)

3. Select the device tab and configure

1

<Windows 2000>

Select “Start”→ “Settings”→

“Printers”.

<Windows XP>

Select “Start”→ “Printers and

Faxes”.

<Windows Server 2003>

Select “Start”→ “Settings”→

“Printers and Faxes”.

<Windows Vista>

Select the Start menu→ “Control

Panel”→ “Printer” from the

“Hardware and Sound” menu.

the optional devices.

(See page 21)

2

Right-click the printer that you want

to configure.

20

3

Click “Properties”.

Memo:

4

Select “Device”, and configure the

optional devices, and then click

“OK”.

● Make sure that the printer driver is installed

on the Network Print Server. (See page 28)

1

3 2

Installation

21

Installation

Fax Driver

■■

■ Installing the Fax Driver

■■

1

Insert the Panasonic Document

Management System CD-ROM.

The Panasonic opening screen is

displayed.

● If the CD-ROM does not launch

automatically, double-click “My Computer”
on the desktop or on the Start menu, and
then double-click the CD-ROM icon.

3

Select “Fax Driver” only, and then

click “Install”.

Remove check mark ( ) of other

selected software in the checkbox.

2

1

2

Click “Custom Install”.

4

The InstallShield Wizard screen is

displayed.

22

5

6

Select “I accept the terms of the

license agreement”, and then click

“Next”.

1

● Make sure that your machine is connected

to the network properly, and the Power
Switch is ON before clicking “Next”.

Click “Next”.

2

7

8

Click “Next”.

● The above screen will not be shown if

there is another model’s Panasonic
Document Management System

installed.

Installation

The Wizard automatically searches
for machines connected to your
network, and displays the found units
in the Network Fax Device window.
Select your Network Fax, and then
click “Next”.

● The above screen will not be shown if

there is another model’s Panasonic
Document Management System

installed.

1

● Only the machines connected to the same

subnet can be used as a network MFP.

● If your machine has not been connected to

the network yet, enter its allocated IP
Address, and then click “Next” to proceed
with the installation.

Continued on the next page...

2

23

Installation

Fax Driver

■■

■ Installing the Fax Driver

■■

9

Select “Enable Communications
(Recommended)”, and then click
“Next”.

1

● The above screen will be displayed when

you have installed the Windows XP
Service Pack 2.

2

11

Click “Finish”.

10

Click “Install”.

24

Network Update Service

■■

■ Updating the Printer Driver and Application Software

■■

● Network Update Service accesses the download site to check the latest version for the installed applications.

Make sure that your machine is connected to the network properly before starting the application.

1

2

Select “Start”→ “All Programs”→
“Panasonic”→ “Network Update

Service”→ “Network Update
Service”→ “Update Software”.

● The version information for the installed

applications is displayed.

● When starting up Network Update Service

for the first time, it may take a long time or
the restarting of the computer is required
depending on the operating system of your
computer.

Select the applications to update,

and then click “Next”.

● The applications that can be updated are

selected automatically.
If you do not want to update some of the
applications, remove the check mark to
cancel the selection.

3

● When the download is completed for the

selected application, a check mark is
displayed in “Download”.

When all the check marks for the

selected applications are

displayed in “Download”, click

“Next” to start the installation.

Installation

● The applications are deleted from the list

when the installation is completed.

● For applications which require the

restarting of the computer, a message
“Please restart the computer to complete
the installation.” is displayed.

1

2

25

Installation

Network Update Service

■■

■ Setting the Active Update

■■

● Setting the Active Update mode enables the Network Update Service to check the version of application

automatically every time the application is started.

1

2

Select “Start”→ “All Programs”→

“Panasonic”→ “Network Update

Service”→ “Network Update

Service”→ “Options”.

Select “Update”.

3

Select “Enable the Active

Update Service.”, and then click

“Apply”.

1 2

● When a Panasonic Document

Management System application is

started, the Network Update Service
checks the latest version for the
application automatically. If the version has
been updated, the message “A new
version of the software has been found.
Install the new version?” is displayed. Click
“Yes ” to update the application. The latest
version is downloaded and installed
automatically.

● For applications which require the

restarting of the computer, a message
“Please restart the computer to complete
the installation.” is displayed.

● For printer drivers, the printer driver update

icon is created on the desktop. Click the
icon to start up Network Update Service.

● To cancel the Active Update mode, remove

the check mark from “Always perform this
check when starting Update” on the
Update Program dialog box.

26

■■

■ Confirming the Version for the Installed Applications

■■

Memo:

Select “Start”→ “All Programs”→

1

“Panasonic”→ “Network Update

Service”→ “Network Update

Service”→ “Version”.

2

Installation

Confirm the version of the

applications.

Software List (Panasonic):

Displays the version of the installed

Panasonic Document Management
System applications.

Software List (Related Software):

Displays the applications related to the
installed Panasonic Document Management
System applications and their versions.

27

Setting up

Network Port Connection

■■

■ Configuring the Shared Setting for the

■■

Network Print Server

1.Configure the shared setting for the

Network Print Server.

• Windows 2000 Server

• Windows Server 2003

(See pages 28 to 32)

2. Set up your client PC.

(See pages 32 to 33)

NOTE

Add the printer driver if your client OS is different

from the Network Print Server. (See page 32)

■■

■ Configuring the Shared Setting for

■■

the Network Print Server (Windows

2000 Server)

Click “Start”.

1

2

Select “Settings”.

28

3

Click “Printers”.

4

Right-click the printer that you

want to share.

6

Click the “Sharing” tab.

5

Click “Properties”.

7

Select “Shared as”, and then

enter the Share Name.

Ex: Panasonic

Setting up

NOTE

If you need to install an alternative printer
driver for your client OS, click “Additional
Drivers”. You can manually add the printer
driver by following the instructions on the
screen. To easily create the printer drivers for
various OS, use the PrnCopy.exe before the
installation.

Continued on the next page...

29

Setting up

Network Port Connection

■■

■ Configuring the Shared Setting for

■■

the Network Print Server (Windows

Server 2003)

8

Click “OK” to close the screen.

NOTE

Add the printer driver if your client OS is

different from the Network Print Server.

● Use the PrnCopy.exe before installing the

printer driver.
On the Panasonic Document Management
System CD-ROM, there is a tool to create
the printer driver for various Windows OS.
Open the CD-ROM with the Explorer, and
double-click “Tools”
In the “PrnCopy” folder, double-click the
PrnCopy.exe file, a folder will be created
on your desktop.
Select an appropriate printer driver in the
folder when you add the printer driver for a
client OS.
(See pages 28 to 33)

→→

→ “PrnCopy” folder.

→→

1

Click “Start”.

(Category View Mode)

(Classic View Mode)

30

2

Select “Settings”.

(Classic View Mode)

3

Click “Printers and Faxes”.

(Category View Mode)

(Classic View Mode)

5

Click “Properties”.

4

6

Click the “Sharing” tab.

Right-click the printer that you

want to share.

Setting up

Continued on the next page...

31

Setting up

Network Port Connection

■■

■ Configuring the Shared Setting for

■■

the Network Print Server (Windows

Server 2003)

Select “Share this printer”, and

7

then enter the Share Name.

Ex: Panasonic

■■

■ Setting up your Client PC

■■

Open the “Printers and Faxes”

1

window.

Click “Start”, and right-click “My

2

Computer”, and then select

“Explore”.

8

NOTE

If you need to install an alternative printer
driver for your client OS, click “Additional
Drivers”. You can manually add the printer
driver by following the instructions on the
screen. To easily create the printer drivers for
various OS, use the PrnCopy.exe before the
installation.

Click “OK” to close the screen.

NOTE

Add the printer driver if your client OS is
different from the Network Print Server.

● Use the PrnCopy.exe before installing the

printer driver.
On the Panasonic Document Management
System CD-ROM, there is a tool to create
the printer driver for various Windows OS.
Open the CD-ROM with the Explorer, and
double-click “Tools”
In the “PrnCopy” folder, double-click the
PrnCopy.exe file, a folder will be created
on your desktop.
Select an appropriate printer driver in the
folder when you add the printer driver for a
client OS.
(See pages 28 to 33)

→→

→ “PrnCopy” folder.

→→

3

Select the printer shared on your

printer server.

32

4

Memo:

Drag-and-drop the printer icon onto

the “Printers and Faxes” window.

5

Verify that the printer icon is

copied onto the window.

● The illustrations shown for the previous steps are
for Windows XP.
The procedures for other Windows operating
systems are basically the same, even though the
screen displays may differ.

Setting up

33

Setting up

Completion Notice Function

■■

■ Setting up the Completion Notice

■■

Ex: Print Job

Basic Procedures:

Install the Job Status Utility located

1

2

on the Panasonic Document
Management System CD-ROM.

(See pages 8 to 12)

Confirm that the Panasonic Job
Status Utility icon is shown on
the task bar.

The Job Status Utility software will display the pop-up Completion Notice
on your PC screen when finishing the Print, PC Fax, Copy, and Fax jobs.
The information displayed in the Completion Notice vary according to the
type of job being performed.

Setting up for PC Fax and PC Print:

Right-click the Panasonic Job

1

Status Utility icon on the task

bar, and select “Setup” from the

menu.

3

Panasonic Job Status Utility Icon

● If the Job Status Utility icon is not

shown on the task bar, select “All
Programs”
Utility”

the Job Status Utility icon.

For PC Fax, and PC Print only

Set up the Completion Notice as
described in the column on the right.

For Copy, Fax, and Internet Fax only

● Refer to Setting up the Scanner

Configuration using the Communications
Utility.

(See page 35)

Select your PC on the Touch Panel Display
of the machine. Refer to the Completion
Notice of each relevant Operation
Instructions of provided CD-ROM.

→→

→ “Panasonic”

→→

→→

→ “Job Status Utility” to activate

→→

→→

→ “Job Status

→→

2

Panasonic Job Status Utility Icon

Select the display condition for the

Setup window, and then click

“OK”.

12

All : Always displays after each

transmission or print job.

Error only : Displays only when an error

occurs.

None : Does not display.

34

Network Scanner Settings

■■

■ Setting up the Scanner Configuration Using the Communications Utility

■■

1

2

Right-click “Panasonic

Communications Utility” icon on

the task bar, and then select

“Scanner Configuration...”.

1

Select “Auto Registration”, and

then enter the Name and Key

Name to be saved into the

machine. (Up to 15 characters)

Click “Add Device” if your PC address

information is registered in the machines

located on the different subnet.

2

Click “Add”.

1

Enter the

2

machine’s
Device
Name, and
IP Address.

Click “OK”.

3
4

Click “OK”.

3

1

2

Click “OK”.

Refer to the right column.

1

3

● Name and Key Name are automatically displayed

according to your PC’s network setting.

Name: Computer name
Key Name: Network login user name

4

2

Setting up

35

Setting up

Email/Internet Fax Settings

■■

■ Email/Internet Fax Settings Procedure

■■

1.Set up the network configuration

using the Control Panel of the

machine.

(See pages 36 to 41)

2.If necessary, program the Address

Book.

● Refer to the Operating Instructions (For Basic

Operations) of provided booklet.

■■

■ Setting up the Network Configuration

■■

Press the Function key.

1

2

Select “General Settings”.

● The IP Address, Subnet Mask, and Gateway

Address must be registered before setting up the
network configuration. (See pages 4 to 7)

3

Select “09 Key Operator Mode”.

1 2

36

4

Enter the Key Operator’s password

(8 digits), and then select “OK”.

6

Select “EMAIL”.

5

1

● The default password is “00000000”.

To change the password, select “85 Key
Operator Password” in the General

Settings (Key Operator Mode), and then
enter the new password.

Select “04 Network Settings”.

2

7

Enter the Email address using the

Keyboard, and then select “OK”.

(Up to 60 characters)

Setting up

1 2

Continued on the next page...

37

Setting up

Email/Internet Fax Settings

■■

■ Setting up the Network Configuration

■■

8

Enter the SMTP Server Name using

the Keyboard, and then select “OK”.

(Up to 60 characters)

1

● If you select “No” for DNS Server in step 11

on page 6, the SMTP Server IP Address is
required instead of the SMTP Server name.

Enter the SMTP Server IP Address

using the Keypad, and then select

“OK”.

2

9

10

Enter the Port Number, and then

select “OK”.

1

Select “Invalid” or “Valid” for

“SMTP Authentication”, and then

select “OK”.

2

38

21

● When entering a 1 or 2-digit number segment,

enter “00” or “0” in front of the number to scroll
to the next segment of numbers. Press the

” key on the Control Panel to enter a

“
period after the number.

● To correct a mistake, press or to

move the cursor to the right side of the
incorrect address. Select “Clear” to delete,
and then enter the correct address.

1

● “SMTP Authentication” is the specification

which added the User Authentication function
to SMTP. Authentication of a user account
and password is performed between an
SMTP server and a user in the Email
reception, and only when authenticated, the
transmission of Email is permitted.

● When “Valid” is selected, proceed to step

11.

● When “Invalid” is selected, proceed to step

13.

2

11

Enter the SMTP AUTH Name

using the Keyboard, and then

select “OK”. (Up to 40 characters)

13

Enter the POP Server Name using
the Keyboard, and then select “OK”.

(Up to 60 characters)

12

1

Enter the SMTP AUTH Password

using the Keyboard, and then

select “OK”. (Up to 10 characters)

1

2

2

1

● If you select “No” for DNS Server in step 11

on page 6, the POP Server IP Address is
required instead of the POP of POP Server
name.

Enter the POP Server IP Address
using the Keypad, and then select
“OK”.

1

● When entering a 1 or 2-digit number segment,

enter “00” or “0” in front of the number to scroll
to the next segment of numbers. Press the

” key on the Control Panel to enter a

“
period after the number.

● To correct a mistake, press

move the cursor to the right side of the
incorrect address. Select “Clear” to delete,
and then enter the correct address.

● After selecting “OK”, proceed to step 15.

2

2

or to

Setting up

Continued on the next page...

39

Setting up

Email/Internet Fax Settings

■■

■ Setting up the Network Configuration

■■

14

15

Enter the Port Number, and then

select “OK”.

1 2

Enter the POP User Name using the

Keyboard, and then select “OK”.

(Up to 40 characters)

16

17

Enter the POP Password using the

Keyboard, and then select “OK”.

(Up to 10 characters)

1

Select “Invalid” or “Valid” for “POP

before SMTP”, and then select

“OK”.

2

40

1

2

● “POP before SMTP” is one of the user

authentication methods at the time of
transmitting an Email. It is the system which
gives permission for the use of the SMTP
server by accessing the specified POP
server before the transmission.

1 2

18

Memo:

Select “Invalid” or “Valid” for

“APOP Authentication”, and then

select “OK”.

1 2

● APOP is the authentication method which

encrypts the password used for the
reception of an Email. POP is usually used
for the reception of Email, and there is a
possibility that a password may be
intercepted. In APOP, since an encrypted
password is transmitted, the safety is high.

● Select either setting to return to step 6.

19

Press the Reset key.

Setting up

41

Setting up Optional Accessories

Facsimile Settings (Option)

■ Setting up the User Parameters

● When the machine is not connected to the network (LAN), change the DHCP Default setting to “No”. (See

pages 4 to 5)

1

2

Press the Function key.

Select “Fax/Email Settings”.

4

5

Enter the Key Operator’s password

(8 digits), and then select “OK”.

1 2

● The default password is “00000000”.

To change the password, select “85 Key
Operator Password” in the General

Settings (Key Operator Mode), and then
enter the new password.

Select “00 User Parameters”.

42

3

Select “04 Key Operator Mode”.

6

Select “01 Logo”, and then enter

your company’s name or your name

8

Select “03 ID No.”, and then enter

your fax number as the ID No. using

as a Logo using the Keyboard.

(Up to 25 characters)

● To correct a mistake, select [ ] or [ ] to

move the cursor to the right side of the
incorrect character. Select “Back Space” to
delete, and enter the correct character.
Your company name or your name must be
set as your Logo because it is required by
the Telephone Consumer Act of 1991.

the Keypad. (Up to 20 digits)

● To correct a mistake, select “Clear” to

delete entries one digit at a time, and enter
the correct number.
Select “
to add a “+” symbol, followed by your country
code digit. Select “Space” to enter a blank
space.
Ex: [phone]

Your fax number must be set as your ID
number because it is required by the
Telephone Consumer Act of 1991.

” in the beginning of the ID number

(+1 is USA’s country code)
[phone]
(+81 is Japan’s country code)

7

Select “02 Character ID”, and then

enter your Character ID using the

Keyboard. (Up to 16 characters)

● To correct a mistake, select [

move the cursor to the right side of the
incorrect character. Select “Back Space” to
delete, and enter the correct character.

] or [ ] to

9

Press the Reset key.

Setting up

Optional Accessories

43

IMPORTANT INFORMATION

When requesting information, supplies or service, always refer to the model and serial number of your machine.
The model and serial number plate (Main Name Plate) is located on the rear of the machine. For your
convenience, space is provided below to record information you may need in the future for reference or
troubleshooting.

Model No.: Serial No.:

Date of Purchase:

Dealer:

Address:

Telephone Number:

Supplies Telephone Number:

Service Telephone Number:

For the total system to work properly via LAN, certain information and additional parameters must be set. Please

contact your network administrator for the required information, and connection to the LAN.

(Please confirm other required Internet Parameters in General Settings. This setting list can be printed by

following these steps : Press , select , , Input the Password,

Function

General Settings

09 Key Operator Mode

and then select , , , .)

Company Name:

Address:

Dept.:

City: State: Zip Code:

Tel. No.: Fax No.:

EMAIL Address:

SMTP Server Name: or SMTP Server IP: PORT No:

SMTP AUTH Name: SMTP AUTH Password:

TCP/IP IP Address:

TCP/IP Subnet Mask:

TCP/IP Default Gateway:

DNS Server Address:

HOST NAME:

2nd DNS Server Address:

POP Server Name: or POP Server IP: PORT No:

POP User Name:

POP Password:

LDAP Server Name: or LDAP Server IP: PORT No:

LDAP User Name:

LDAP Password:

LDAP Search Base:

OK

User Information

Internet Parameters

(for security, do not write it in - but keep it in a safe place)

(for security, do not write it in - but keep it in a safe place)

OK00 Print General Settings Start

(for security, do not write it in - but keep

it in a safe place)

44

memo

45

memo

46

The following trademarks and registered trademarks are used throughout this manual:

Microsoft, Windows, Windows Server, Windows Vista, Excel, PowerPoint, Outlook & Windows logo are either
registered trademarks or trademarks of Microsoft Corporation in the USA and other countries.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems
Incorporated.
All other trademarks identified herein are the property of their respective owners.

Eudora is a registered trademark of QUALCOMM Incorporated.

PEERLESSPageTM is a trademark of the PEERLESS Systems Corporation; and,
PEERLESSPrintTM and Memory Reduction Technology® are registered trademarks PEERLESS Systems
Corporation; and, COPYRIGHT © 2002 PEERLESS Systems Corporation

Universal Font Scaling Technology (UFST) and all typefaces have been licensed from Monotype Imaging Inc.

Monotype® is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and Trademark
Office and may be registered in other jurisdictions.
ColorSetTM is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and Trademark
Office and may be registered in other jurisdictions. ColorSetTM Profile Tool Kit, Profile Studio and Profile
Optimizer are trademarks of Monotype Imaging Inc. and may be registered in certain jurisdictions.
Copyright © 2005 Monotype Imaging Inc. All rights reserved.

Captaris and RightFax are trademarks of Captaris, Inc.

Novell and NetWare are registered trademarks of Novell, Inc. in the United States and other countries.

libtiff is a software written by Sam Leffler while working for Silicon Graphics.
Copyright © 1988-1997 Sam Leffler
Copyright © 1991-1997 Silicon Graphics, Inc.

zlib is a library written by Jean-loup Gailly and Mark Adler.
Copyright © 1995-2005 Jean-loup Gailly and Mark Adler

libjpeg is a library maintained by the Independent JPEG Group.
Copyright © 1991-1998, Thomas G. Lane

WARRANTY

PANASONIC COMMUNICATIONS COMPANY OF NORTH AMERICA MAKES NO WARRANTIES,
GUARANTEES OR REPRESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT
TO THIS PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

PANASONIC COMMUNICATIONS COMPANY OF NORTH AMERICA ASSUMES NO RISK AND SHALL
NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT,
INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS
SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS
PANASONIC MACHINE. SEE YOUR DEALER FOR DETAILS OF DEALER’S WARRANTY.

USA Only

■■

■ Notice: California only:

■■

This product contains a CR Coin Cell Lithium Battery which contains Perchlorate Material - special
handling may apply.
See www.dtsc.ca.gov/hazardouswaste/perchlorate

For Service, Call:

Panasonic Communications Company of North America,
Unit of Panasonic Corporation of North America
One Panasonic Way
Secaucus, New Jersey 07094

http://panasonic.co.jp/pcc/en

Panasonic Canada Inc.
5770 Ambler Drive
Mississauga, Ontario L4W 2T3

http://www.panasonic.ca

© 2007 Panasonic Communications Co., Ltd. All Rights Reserved.
Unauthorized copying and distribution is a violation of law.
The contents of these Operating Instructions are subject to change without notice.

Tr0907-1117 (01)
PJQMC1044ZB
November 2007
Published in Japan