Panasonic DP-8035, DP-8045, DP-8060 Operating Instruction

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Operating Instructions

Your Machine

Getting to Know

(For Facsimile and Internet Fax/

Email Functions)

Digital Imaging Systems

Model No. DP-8060 / 8045 / 8035

Features

Facsimile

Features

Internet Fax

Features

Advanced

Internet Fax

Facsimile Features

Fax Features

Advanced Internet

Setting

Fax Features

Your Machine

Advanced Internet

and Lists

Printout Journals

and Lists

Problem Solving

Printing Journals

Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.)

English

Appendix

Getting to Know Your Machine

Operating Instructions

The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals in a safe place for future reference. If you lose a manual, contact an authorized Panasonic dealer.

Operating Instructions (For Setting Up)

This manual contains essential information for setting up the machine.

Accessories

Operating Instructions CD

Operating Instructions

Adobe Reader 5.0 or newer is required and

Adobe Reader 5.0 or newer is required and must be installed to read the Operating

must be installed to read the Operating Instructions.

Instructions.

Unauthorized copying and distribution is a

Unauthorized copying and distribution is a violation of law.

violation of law.

Panasonic Communications Co., Ltd.

Digital Imaging Company

Microsoft, Windows, Windows NT and Windows Server are either registered trademarks or trademarks

of Microsoft Corporation in the United States and/or other countries.

Adobe, the Adobe logo, and Reader are either registered trademarks or trademarks of

Adobe Systems Incorporated in the United States and/or other countries.

Adobe Reader 5.0 or newer is required and

Adobe Reader 5.0 or newer is required and must be installed to read the Operating

must be installed to read the Operating Instructions.

Instructions. Unauthorized copying and distribution is a

Unauthorized copying and distribution is a violation of law.

violation of law.

Panasonic Communications Co., Ltd.

Digital Imaging Company

Operating Instructions (For Basic Operations)

This manual contains essential information for proper operation of the machine. It describes basic Copy, Print, Network Scan, Facsimile/Internet Fax/Email, and other functions. For a more detailed explanation of each function, please refer to the Operating Instruction manuals included on two CD-ROM as illustrated below.

Operating Instructions CD

Contains manuals with detailed information for Copy & Function Paremeters, Facsimile/Internet

Made in Japan

PJJXC0110ZB

Fax/Email Functions and User Authentication.

Document Management System CD

Contains the Application Software, and manuals with detailed information for the Print function, and

PJJXC0097ZB

Application software.

Document Management System CD

Copy Function

Describes how to make a copy with creative features.

Function Parameters

Describes how to change the default settings of each function using the Control Panel of the machine.

Facsimile and Internet Fax/Email Function

(The Facsimile function is available when optional Fax Communication Board (DA-FG600) is installed.) Describes how to send/receive a Facsimile/Internet Fax/Email, or describes the course of action to take when a trouble message appears, etc.

User Authentication

Describes how to enable and use the user authentication function.

Print Function

Describes how to print, change default printer settings, or describes the course of action to take when a problem message appears, etc.

Application Software

Describes how to use the application software.

Ex: Quick Image Navigator, Network

Scanner, Utilities (Network Status Monitor, Address Book Editor, Device Configuration Editor)

Symbol Marks/Icons

The following symbol marks/Icons are used in this operating instructions manual.

Place original(s) on the ADF

Place original on the Platen (Book)

Place original on the Platen (Sheet)

Hard keys on the Control Panel are depicted as **** key, soft buttons on the Touch Panel are depicted as "xxx". Ex: Press the Start key and select "Mode

Settings".

Getting to know your machine before starting

When sending/receiving document(s) with FAX

When sending/receiving document(s) with Email

Your Machine

Getting to Know

Press Hard Key Touch any Button

AFRICA

AMERICA ANTARTICA

BERLIN

ASIA

APOLLO

BRAZIL

Input numbers with keypad

• Number of copies, etc.,

• Dialling, etc.,

Input text with keyboard

Go to next step

Go to next step (below)

When setting the machine modes

Printing Journals and Lists

Problem solving

Others (Index)

Getting to Know Your Machine

Operating Instructions..........................................................................................................2

Symbol Marks/Icons ............................................................................................................. 3

Connecting the Cable ........................................................................................................... 9

Control Panel ......................................................................................................................... 10

Mode Setting (Menu Map)..................................................................................................... 12

Facsimile Features

Sending Documents ............................................................................................................. 14

■ Transmitting a Document Stored in Memory .................................................................... 14

■ Additional Settings............................................................................................................16

■ Send Documents by using the Platen Glass .................................................................... 17

■ Direct Transmission (Priority Transmission) Reservation ................................................. 18

■ To Stop the Transmission (Memory Transmission) .......................................................... 20

■ To Stop the Transmission (Direct Transmission) .............................................................. 20

■ Rotated Transmission....................................................................................................... 22

■ 2-Sided Transmission....................................................................................................... 22

■ On-Hook Dialling .............................................................................................................. 24

Receiving Documents........................................................................................................... 26

■ Automatic Reception ........................................................................................................ 26

■ Manual Reception ............................................................................................................ 26

■ Print Reduction Setting..................................................................................................... 27

■ Substitute Memory Reception .......................................................................................... 27

■ Duplex Print ...................................................................................................................... 27

Timer Controlled Communications ..................................................................................... 28

■ General Description.......................................................................................................... 28

■ Deferred Transmission ..................................................................................................... 28

■ Deferred Polling................................................................................................................ 30

Batch Transmission ..............................................................................................................32

■ General Description.......................................................................................................... 32

■ Real-Time Batch Transmission......................................................................................... 32

Polling .................................................................................................................................... 34

■ General Description.......................................................................................................... 34

■ Preparing to be Polled ...................................................................................................... 34

■ Poll Documents from Another Station .............................................................................. 36

Program Keys ........................................................................................................................ 38

■ General Description.......................................................................................................... 38

■ Setting for Group Dialling ................................................................................................. 38

■ Setting for Program Dial ................................................................................................... 40

Internet Fax Features

Pre-Installation Information/Features ................................................................................. 42

Setup (SMTP Mail Server/POP3 Client) ............................................................................... 44

Internet Communication Features ....................................................................................... 48

■ Transmission/Reception ................................................................................................... 48

■ Internet Fax Delivery Notice (MDN) ................................................................................. 48

■ Internet Mail Reception .................................................................................................... 49

■ Direct SMTP ..................................................................................................................... 49

Important Information ...........................................................................................................50

■ General Description.......................................................................................................... 50

■ Differences between Internet Fax and Regular Fax ......................................................... 50

■ Transmitted Document Confirmation................................................................................ 50

■ Your Machine Cannot Make a Phone Call via LAN .......................................................... 50

■ Dual Port Communication ................................................................................................ 50

■ Transmission Resolution .................................................................................................. 50

■ Internet Mail Reception .................................................................................................... 51

■ Sending a Document to a PC via LAN ............................................................................. 51

■ Internet Relayed Transmission......................................................................................... 51

Setting the Internet Parameters ........................................................................................... 52

■ Basic Parameters ............................................................................................................. 52

■ User Parameters (Internet Parameters) ........................................................................... 54

Sending Documents ............................................................................................................. 56

■ Manual Email Addressing................................................................................................. 56

■ Multi Email Station Addressing (Broadcasting) ................................................................ 58

■ Change the File Format and File Name ........................................................................... 60

■ Searching, and Editing the Address Book ........................................................................ 62

■ Ledger Size Document Transmission............................................................................... 64

■ Using a Completion Notice ............................................................................................... 66

■ Returned Email.................................................................................................................68

Receiving Documents........................................................................................................... 70

■ General Description.......................................................................................................... 70

■ Internet Fax Received on a PC ........................................................................................ 70

■ Receiving Email from a POP Server ................................................................................ 72

■ Setting the POP Parameters ............................................................................................ 72

■ Manual Reception from the POP Server .......................................................................... 74

Program Keys ........................................................................................................................ 76

■ Setting the POP Email Retrieval Key ............................................................................... 76

■ Using POP Email Retrieval Key ....................................................................................... 78

Your Machine

Getting to Know

Advanced Facsimile Features

Confidential Mailbox ............................................................................................................. 80

■ General Description.......................................................................................................... 80

■ Sending a Confidential Document .................................................................................... 80

■ Polling a Confidential Document ...................................................................................... 82

■ Storing a Confidential Document...................................................................................... 84

■ Printing Out a Confidential Document .............................................................................. 86

■ Deleting a Confidential Document .................................................................................... 88

Sub-Addressing .................................................................................................................... 92

■ General Description.......................................................................................................... 92

■ Sending a Fax with Sub-Address ..................................................................................... 92

■ Setting the Sub-Address into an Address Book ............................................................... 94

Fax Cover Sheet .................................................................................................................... 96

■ Using the Fax Cover Sheet .............................................................................................. 96

Password Communications ................................................................................................. 98

■ General Description.......................................................................................................... 98

■ Setting Password Transmission/Reception ...................................................................... 98

■ Using Password Transmission ......................................................................................... 100

Receive to Memory ............................................................................................................... 102

■ General Description.......................................................................................................... 102

■ Setting Receive to Memory Password ............................................................................. 102

■ Setting the RCV to Memory.............................................................................................. 104

■ Printing Documents .......................................................................................................... 104

PIN Code Access...................................................................................................................106

■ General Description.......................................................................................................... 106

■ Selecting the Access Method (Prefix or Suffix) ................................................................ 106

■ Dialling with a PIN Code................................................................................................... 108

Selective Reception .............................................................................................................. 110

■ General Description.......................................................................................................... 110

■ Setting the Selective Reception ....................................................................................... 110

Department Code .................................................................................................................. 112

■ General Description.......................................................................................................... 112

■ Activating the Department Code Feature ......................................................................... 112

■ Sending Document with Department Code ...................................................................... 114

■ Printing a Department Code Journal ................................................................................ 116

Edit File Mode ........................................................................................................................ 118

■ General Description.......................................................................................................... 118

■ Printing or Viewing a List .................................................................................................. 118

■ Changing the Start Time or the Station of a File .............................................................. 120

■ Deleting a File .................................................................................................................. 122

■ Printing Out a File............................................................................................................. 124

■ Adding Documents into a File........................................................................................... 126

■ Retry an Incomplete File .................................................................................................. 128

Advanced Internet Fax Features

Internet Communication Features ....................................................................................... 130

■ Inbound Routing ............................................................................................................... 130

■ Dynamic Host Configuration Protocol (DHCP) ................................................................. 131

■ SMTP Authentication ........................................................................................................ 131

■ Lightweight Directory Access Protocol (LDAP) ................................................................ 131

■ Relayed Transmission ...................................................................................................... 132

Sender Selection ................................................................................................................... 134

■ Setting the Sender Selection ............................................................................................ 134

■ Sending Document with Sender Selection ....................................................................... 136

■ Printing the Sender Selection List .................................................................................... 136

Inbound Routing ...................................................................................................................138

■ Setting the Routing Parameters ....................................................................................... 138

■ Address Book Dialling for Inbound Routing...................................................................... 140

Fax Forward ........................................................................................................................... 142

■ General Description.......................................................................................................... 142

■ Setting Fax Forward ......................................................................................................... 142

Fax Forward (Using Document Distribution System) ........................................................ 144

■ General Description.......................................................................................................... 144

■ Setting Fax Forward (Using DDS) .................................................................................... 144

Relayed Transmission ..........................................................................................................146

■ General Description.......................................................................................................... 146

■ Relay Network .................................................................................................................. 147

■ Setting Up Your Machine as an Internet Relay Station .................................................... 149

■ Setting Up Your Machine for Relayed Transmission ........................................................ 150

■ Sending via Internet Relay ............................................................................................... 152

■ Sending from a PC to a G3 Fax Machine......................................................................... 156

■ Printouts and Reports....................................................................................................... 158

Your Machine

Getting to Know

Setting Your Machine

Adjusting the Volume and Dialling Method (Tone or Pulse) .............................................160

■ Setting the Monitor Volume .............................................................................................. 160

■ Setting the Dialling Method (Tone or Pulse) ..................................................................... 160

User Parameters....................................................................................................................162

■ General Description.......................................................................................................... 162

■ Setting the User Parameters ............................................................................................ 162

Address Book ........................................................................................................................ 164

■ General Description.......................................................................................................... 164

■ Adding Address Book ....................................................................................................... 164

Fax Parameters ..................................................................................................................... 166

■ General Description.......................................................................................................... 166

■ Setting the Fax Parameters.............................................................................................. 166

Fax Parameter Table .............................................................................................................168

Printout Journals and Lists

Transaction Journal ..............................................................................................................174

Communication Journal (COMM. JOURNAL) .....................................................................176

Address Book List ................................................................................................................ 178

Group and Program List .......................................................................................................180

Fax Parameter List ................................................................................................................ 182

Problem Solving

Troubleshooting ....................................................................................................................184

Information Code .................................................................................................................. 186

Power Failure.........................................................................................................................190

Checking the Telephone Line ..............................................................................................191

Verification Stamp .................................................................................................................192

Appendix

Index ....................................................................................................................................... 194

Getting to Know Your Machine

Connecting the Cable

Telephone Line Jack

• Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine. (Refer to Setting the Dialling Method. See page 160.)

Your Machine

Getting to Know

External Telephone Jack

•You can connect an additional standard single line telephone to the machine. To connect the telephone, remove the protective tab on the TEL jack.

LINK Lamp

Illuminates when connected to the LAN. Lamp will not turn ON if LAN cable is defective (contains breaks).

LAN Connection Jack (10Base-T/100Base-TX)

LAN Cable (10Base-T/100Base-TX Cable)

Insert the plug until a click is heard. (LAN cable is not included with the product.) Purchase a Category 5 Cable, compliant with EIA/TIA 568-A-5 standard.

Telephone Jack

10/100BASE-

TX LINK

ACTIVITY Lamp

Blinks when there is data traffic on the LAN.

10Base-T/100Base-TX Ethernet Hub

Ethernet LAN Cable (10Base-T/100Base-TX) (Not included)

Power Switch

• After connecting all cables and the Power Cord, turn the Main Power Switch on the Back, and the Power Switch on the Left Side of the machine to the ON position.

Getting to Know Your Machine

Control Panel

• Used to select the Fax/Email mode.

• Used to switch the machine into energy saving mode. For more details, see the Operating Instructions (For Basic Operations).

• Used to select the original size manually.

[EX: DP-8060]

• On Line Indicator Blinks : When sending or

receiving Fax/Email communication.

Touch Panel Display

Print Data LED (Green)

• Lights when printing print data.

• Blinks when receiving print data.

Status LED (Red)

• Lights when trouble occurs. (No paper in the selected tray. To ner has run out. Paper has misfed, etc.)

Active LED (Green)

• Lights when the received Fax message is in memory.

• Blinks when machine is active.

Your Machine

Getting to Know

• Used to start, or select the function and sub-functions.

• Used to reset all the previously set functions.

• Use this button when correcting entered numbers, or characters.

• Press this button when you want to stop the communication, registration operation, or audible tone.

• Used to enter a pause when entering, or to redial the last dialled number/email address.

• Used to separate the Sub-Address from the telephone number when dialling, or to access some features of your PBX. (See page 94)

• Used to start On-Hook Dialing, or to input a space between numerical entries (such as, while entering telephone numbers). (See page 24)

• Used to set operations.

• Used for adjusting the monitor volume while in the Fax/Email mode. (See page 160)

• Press this button to start transmission, email communication, or a manual fax reception.

Keypad

• Used for manual number dialling, entering phone numbers, and numerical entries.

key

• Used to temporarily change the dialling mode to Tone when Pulse mode is set.

Getting to Know Your Machine

Mode Setting (Menu Map)

The main screen and menu of the fax features are as follows:

Basic Menu : See below Deferred Communication : See below

Polling/Advanced Communication : See next page Select Mode : See next page Edit File Mode : See next page

Print Out : See next page

BASIC MENU (See page 16)

2 3

5 6 7

DEFERRED COMM.

AFRICA

APOLLO BERLIN

BRAZIL

1 Send Mode (Memory, Direct) 2 2-Sided Original 3 Completion Notice 4 Get Email 5 File Type and Name 6Communication Status 7Verification-Stamp

AMERICA ANTARTICA

ASIA

1 Deferred Transmission (See page 28) 2 Deferred Polling (See page 30)

1 2

POLLING/ADV. COMM.

1 2

SELECT MODE

1 2

LEDGER

Your Machine

Getting to Know

1 Polling (See page 36)

4 5

2 Confidential Mailbox (See page 80) 3 Relayed Transmission (See page 146) 4 Polled (See page 34) 5 Sub Address Transmission (See page 92)

1 Password Transmission (See page 100) 2 Cover Sheet (See page 96) 3 Ledger Email XMT (See page 64) 4 Communication Journal (See page 176) 5 Receive to Memory (See page 102) 6 Delivery Notice (See page 48)

EDIT FILE MODE

1 2

PRINT OUT

1 2

4 5

1 File List (See page 118)

4 5

2 Deleting a File (See page 122) 3 Adding Documents (See page 126) 4 Changing the Start Time/Station (See page 120) 5 Printing Out a File (See page 124) 6 Retry an Incomplete File (See page 128)

1 Printing a Transaction Journal (See page 174) 2 Printing a Program List (See page 180) 3 Printing an Individual XMT Journal (See page 174) 4 Printing an Address Book List (See page 178) 5 Printing a Fax Parameter List (See page 182)

Facsimile Features

Sending Documents

■ Transmitting a Document Stored in Memory

Documents can be quickly scanned, and stored in memory before transmission. This feature allows you to send documents to multiple destinations without having to scan the same documents over again. It also allows you to retrieve your original(s) immediately without having to wait for the fax transmission to complete. In addition to memory transmission, the machine supports the direct transmission feature. In direct transmission, a document is transmitted without storing it into memory.

Memory Transmission

Original(s)

Memory

Stores all the original(s) into memory first, and then starts its transmission

destination machine(s)

(To use the Platen Glass, see page 17.)

Quick Memory Transmission

Original(s)

Memory

NOTE

1. If the memory overflows while original(s) are being scanned for transmission to a single destination, the machine will operate in the following manner:

• If the Fax Parameter No. 082 (Quick Memory XMT) is set to "Valid"

The document is transmitted up to the portion that was stored into memory, and an error message “Memory Full” is displayed.

• If the Fax Parameter No. 082 (Quick Memory XMT) is set to "Invalid"

The document is transmitted up to the portion that was stored in memory, and then switches to direct transmission, and transmits the remaining original(s) in the ADF during the same phone call.

Starts transmitting when the first page is stored in memory

destination machine(s)

3 4

ANTARTICA

BERLIN

Select additional setting(s) if necessary. (See page 16)

Features

Facsimile

AFRICA

APOLLO BERLIN

BRAZIL

Address (Up to 1,000 stations)

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

AMERICA ANTARTICA

ASIA

Telephone number (Up to 70 stations)

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

NOTE

2. If the memory overflows while original(s) are being scanned for transmission to multiple destinations, a message appears asking whether to transmit the successfully stored documents in memory or to cancel the transmission. Select “Yes” to start transmitting, or “No” to cancel. If no action is taken within 10 seconds, the machine will start transmitting the stored documents.

3. The transmission of a document terminates if memory overflows when the first page is transmitted.

4. The standard setting of Memory Transmission is "On", and it can be changed with Fax Parameter No. 005 (Memory (HOME)). (See page 168)

5. The standard setting of the Fax Parameter No. 082 (Quick Memory XMT) is "Valid"; with this configuration, the device starts transmitting a document when the first page is stored in memory. If you wish to store all the documents into memory first before transmitting, change the setting to "Invalid". (See page 170)

6. Your machine is preset to transmit all documents from memory.

Facsimile Features

Sending Documents

■ Additional Settings

•Transmitting a Document Stored in Memory

(See page 14)

Sending 2-Sided Original(s)

•Transmitting 2-Sided Originals

(See page 22)

Verification Stamp

•Verification Stamp

(See pages 168, 169, 192)

• Direct Transmission

(See page 18)

Contrast

<---Lighter Normal Darker--->

• Setting the Original size

Resolution

• Setting Original Quality

For standard originals

For detailed originals

Sends a notification upon document transmission completion. (See page 66)

Confirms the communication status, verifying Communication Status while the call session is in progress.

Retrieving the Email temporarily. (See page 74)

Change the send file type, and name temporarily when sending an Internet Fax. (See page 60)

For finer detailed originals

For 600 dpi detailed originals

For text only originals

For text and photo originals

For photo or illustration originals

■ Send Documents by using the Platen Glass

Perform step of Basic Operation (See page 15)

When an original is placed on the Platen Glass, the message “Another Original ?” is shown.

Features

Facsimile

Place another original, then press Start key.

Machine will start to send.

Facsimile Features

Sending Documents

■ Direct Transmission (Priority Transmission) Reservation

Direct transmission is convenient in situations as shown below:

• When you want to send the documents immediately without storing into memory.

• When you want to send an urgent document, however, there are many files in the machine's memory. The urgent document is sent immediately after the current communication is finished.

• When you want to send a large amount of documents.

Originals

To a single destination

Memory

(1 page only)

NOTE

1. Direct transmission cannot be used to send documents to multiple destinations.

2. Memory transmission may be automatically switched to direct transmission when memory overflow occurs while scanning documents.

3 4

ANTARTICA

BERLIN

Features

Facsimile

AFRICA

APOLLO BERLIN

BRAZIL

Address (1 station only)

• To cancel a choice, select the same destination again.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

AMERICA ANTARTICA

ASIA

Telephone number (1 station only)

• Transmission starts immediately on scanning.

NOTE

3. Memory transmission is the default setting on the machine, however, it can be changed to direct transmission with the Fax Parameter No. 005 (Memory (HOME)). (See page 168)

Facsimile Features

Sending Documents

■ To Stop the Transmission (Memory Transmission)

Press the Stop key while the communication is in progress.

Communication Stop?

■ To Stop the Transmission (Direct Transmission)

1 2

Save as incomp. file?

Saves the file.

Deletes the file.

If Fax Parameter No. 031 (Incomplete File Save) is "Valid". (See page 169)

Communication Stop?

Do not remove the documents from the ADF.

And then remove the documents.

• Press the Stop key while the communication is in progress.

Print Com m. Journal?

Print Communication Journal. (COMM. JOURNAL)

Transmission stops.

Features

Facsimile

Facsimile Features

Sending Documents

■ Rotated Transmission

Letter or A4 Original(s) are placed in a Portrait ( ) direction, the document(s) will be rotated by 90° and then transmitted in a Landscape ( ) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station.

Rotation XMT Fax Parameter No. 078 (Rotation XMT) set to:

• Invalid

Scanning Direction

Receiving Station: Prints on Letter or A4 Size (70% Reduction)

Letter or A4 Original (Portrait)

■ 2-Sided Transmission

This machine has duplex SCAN & PRINT capabilities.

2-Sided Original on the Basic Menu:

• 2-Sided Original = ON

Duplex Scan

Sends

Prints on A3 or Ledger Size (100%)

Receiving Station

NOTE

1. Rotation XMT requires the use of Memory Transmission.

2. Verification Stamp is disabled during Duplex Scan.

• Valid (Default Position)

Features

Facsimile

Set as Portrait

Set as Landscape

Scanning Direction

Sends with Rotated Transmission

A4/Letter

Scanning Direction

A4/Letter

Receiving Station: Letter or A4 Paper

Facsimile Features

Sending Documents

■ On-Hook Dialling

(1 page only)

You will hear a dial tone through the monitor speaker. To adjust the Monitor volume, see page 160.

NOTE

1. If you need a special access number to get an outside line, dial it first then press Pause key to enter a pause (represented by a "-") before dialling the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling, press key (represented by a "/"). The dialling mode will change from Pulse to Tone after dialling the digit "/".

Ex: 9 PAUSE * 5551234

Telephone number

Features

Facsimile

• Transmission starts immediately on scanning.

Facsimile Features

Receiving Documents

■ Automatic Reception

Transmit

■ Manual Reception

Machine receives documents automatically.

Receive

You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone, and occasionally for your facsimile machine.

Transmit

Receive

To receive documents manually, change the Fax Parameter No. 017 (Receive Mode) to "Manual". (See page 168)

1 2 3 4

Rings Lift the handset Remove any documents

from the ADF or Platen Glass.

• Machine will start receiving.

NOTE

1. If the received document is extremely long (over 39% longer than the recording paper), the document is divided into separate pages.

Overlap print

0.5 in (13 mm)

■ Print Reduction Setting

Transmitted Document Received Document

Oversized documents

Reduce within paper size

■ Substitute Memory Reception

Automatic Reduction

Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%). Set Parameter No. 024 (Print Reduction) to "Auto". (See page

169)

Fixed Reduction

Pre-determine the reduction ratio from 70% to 100% in 1% steps. a) Set Parameter No. 024 (Print Reduction) to "Fixed". b) Set Parameter No. 025 (Reduction Ratio). (See page 169) Ex: A4 to A4 96%

A4 to Letter 90% Letter to Letter 96% Legal to Letter 75%

Features

Facsimile

If the recording paper runs out, jams, or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replenishing the recording paper, or toner. (See notes 2 and 3)

Message In Memory

AFRICA

When the machine completes the memory reception, and there is no recording paper or toner, an message will appear on the display.

■ Duplex Print

Duplex Print Fax Parameter No. 095 (Duplex Print) set to:

• Duplex Print = Valid (Default Position is "Invalid")

Sending Station (Letter or A4 Originals)

Replenish the recording paper, or the toner. The machine will automatically start printing the document(s) stored in memory.

Duplex Print

NOTE

2. If the memory overflows, the machine will stop receiving, and release the communication line. The document(s) stored in the memory up to that moment will print.

3. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 022 (Substitute RCV) to "Invalid". (See page 169)

Facsimile Features

Timer Controlled Communications

■ General Description

You can send document(s) to one, or multiple stations at any preset time within the next 24 hours. Up to 50 built-in timers can be set for deferred communication.

■ Deferred Transmission

Store document(s) in memory

Calling at predetermined time

Transmit

Receive

(To use the Platen Glass, see page 17.)

Start time (4-digit, 24-hour clock)

NOTE

To change or cancel the Deferred Communication settings, see pages 120, 122.

3 4

ANTARTICA

BERLIN

Features

Facsimile

AFRICA

APOLLO BERLIN

BRAZIL

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

AMERICA ANTARTICA

ASIA

and/or

Address (Up to 1,000 stations)

Telephone number (Up to 70 stations)

Document(s) are stored into memory.

•A communication journal is printed if the transmission fails for any reason. (Ex: Remote station was busy) (See page 176)

• Press Stop key to return the machine to the initial screen of the current active mode.

Facsimile Features

Timer Controlled Communications

■ Deferred Polling

Sender Receiver

Calling at predetermined time

Store document(s) in memory

• For instruction on how to use polling without a preprogrammed time, see page 36.

2 Receive

Polling password (4-digit)

ANTARTICA

BERLIN

NOTE

• If you have set the polling password in Fax parameter No. 026 (Polling Password), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

To change or cancel the Deferred Communication settings, see pages 120, 122.

Start time (4-digit, 24-hour clock)

Features

Facsimile

AFRICA

APOLLO BERLIN

BRAZIL

Address (Up to 1,000 stations)

• To cancel a choice, select the same destination again.

• For polling to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

AMERICA ANTARTICA

ASIA

and/or

Telephone number (Up to 70 stations)

Facsimile Features

Batch Transmission

■ General Description

To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the same destination(s) to be transmitted in a single phone call.

■ Real-Time Batch Transmission

to NY to LA to London

to LA to London

Time

Transmit to NY

Transmit to LA

Transmit to London

During memory transmission, this machine searches its memory for reserved files (up to 5 files) to transmit to the same destination, automatically batching, and transmitting them in a single phone call.

NOTE

1. The machine can not Batch to a file(s) that is/are Waiting to Redial, or is currently being sent, but it will Batch to files that are pending to dial.

memo

Features

Facsimile

Facsimile Features

Polling

■ General Description

Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call, and must have document(s) set on the ADF, or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.

■ Preparing to be Polled

Store document(s) in memory

To allow other stations to poll your machine, you must prepare your machine by storing a document in memory. Be sure to set the polling Password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly, change the Fax Parameter No. 27 (Polled File Save) to "Valid".

(To use the Platen Glass, see page 17.)

Polling password (4-digit)

NOTE

The scanned document is stored in the memory as a polled file ready for transmission upon receiving a polling request.

1. You can still send or receive documents even when set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page 126.

3 4

ANTARTICA

BERLIN

Features

Facsimile

NOTE

3. If you have set the polling password in Fax Parameter No. 026 (Polling Password), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

4. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

5. To delete a polled file. (See page 122)

Facsimile Features

Polling

■ Poll Documents from Another Station

Sender Receiver

1 Call

Store document(s) in memory

2 Receive

AFRICA

APOLLO BERLIN

BRAZIL

AMERICA ANTARTICA

ASIA

and/or

ANTARTICA

BERLIN

Address (Up to 1,000 stations)

NOTE

Telephone number (Up to 70 stations)

• To cancel a choice, select the same destination again.

• For polling to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

1. You can still send or receive documents even when set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page 126.

Polling password (4-digit)

Features

Facsimile

NOTE

Polling starts.

3. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

Facsimile Features

Program Keys

■ General Description

Your fax machine has special Program keys. These keys are useful if you frequently need to send, or poll the same group of stations. You can use these keys to assign registered Address Book stations as a group keys, a sequence of stations to be polled, a deferred transmission sequence, or an additional address book entry.

■ Setting for Group Dialling

1 2

GROUP.A PRO.POLL TIMER XMT

The Program Keys are useful if you frequently need to send, or poll the same group of stations.

Using the Keyboard

To input capital letter.

Group Name (Up to 15 characters)

Key Name (Up to 15 characters)

To move the cursor (_) to the left, or right side.

NOTE

To input numbers, and symbols mark.

1. Press “03 Modify Group Dial” or “04 Delete Program/GRP” to edit/delete a Group Dialling, or a Program Dial.

2. The Group Dialling, and Program Key cannot be changed or erased until the communication has finished. To change, or erase the settings, cancel the communication first by Edit File Mode. (See pages 120, 122)

To erase the character before the cursor.

3 4

Features

Facsimile

AFRICA

APOLLO BERLIN

BRAZIL

Addresses

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

AMERICA

ASIA

ANTARTICA

The group dialing is programmed.

• To return the machine to the initial screen of the current active mode.

(Stop)

Facsimile Features

Program Keys

■ Setting for Program Dial

GROUP.A PRO.POLL TIMER XMT

The Program Keys are useful if you frequently need to send, or poll the same group of stations.

1 2

Program Name (Up to 15 characters)

Key Name (Up to 15 characters)

NOTE

1. Press “03 Modify Group Dial” or “04 Delete Program/GRP” to edit/delete a Group Dialling or Program Dial.

2. The Group Dialling and Program Key cannot be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by Edit File Mode. (See pages 120, 122)

3 4

Features

Facsimile

Programming Functions

•Timer Controled Communication (See page 28)

• Advanced Communication (See relevant sections in the Advanced Facsimile Features, and Advanced Internet Fax Features)

• Polling (See pages 34, 36)

The program dial is programmed.

• Press Stop key to return the machine to the initial screen of the current active mode.

Internet Fax Features

Pre-Installation Information/Features

Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions. Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN (local area network):

• Send paper-based information as an Internet Email.

• Send Internet fax message (Direct IFAX XMT).

• Receive and print an Internet Email automatically.

• Forward received G3 fax message or Email automatically to the preprogrammed Email address or regular G3 fax machine (see "Fax Forward" on page 142).

• Route received G3 fax message automatically to the sender-specified Email address or G3 fax machine using ITU-T SUBAddress (see "Inbound Routing" on page 140).

• Route received G3 fax messages automatically to the preprogrammed Email address or G3 fax machine using the sender's fax ID code (see "Inbound Routing" on page 140).

• Relay an Internet Email to a G3 fax machine via regular fax transmission (see "Relayed Transmission" on page 146).

• Scan to Email.

To utilize the above functions, your machine needs to be set up properly on your network.

administrator for actual network setup.

Copy the Pre-installation Information form found at the end of this section on page 46, record the MAC Address on the form, and ask your network administrator to complete the remaining information on the form. The MAC Address of your machine can be found on the 2nd page of the General Settings List printout. To print the General Settings List, follow the steps below:

Press Function key, "GENERAL SETTINGS", "Key Operator Mode" , Enter Password, "OK" . "Printing General Settings", "Start", "OK".

Please contact your network

Your machine can be set up as either SMTP Mail Server, or as POP3 Client. Depending on the type of setup, different functions are available as follows.

Function SMTP Server Setup POP3 Client Setup

Sending paper-based information as an Internet Email Yes Yes Sending and Receiving the Internet fax message with Direct SMTP protocol. Yes No Receive and print an Internet Email automatically Yes Yes Receive and print an Internet Email manually No Yes Forward received G3 fax message or Email automatically Yes Yes Route received G3 fax message automatically Yes Yes Relay an Internet Email to G3 fax machine Yes No

Features

Internet Fax

NOTE

1. To function as SMTP mail server, your machine's email address must include its unique Host name within your company domain. This unique Host name must be registered within your network's DNS (Domain Name System) server. Example: Internet_Fax@fax01.panasonic.com

2. Automatically refers to immediate SMTP transfer, or immediate POP3 retrieval. Manually refers to manual retrieval of mail when configured as POP3 client.

3. If you are using DHCP to acquire the network parameters, contact your Network Administrator to reserve the obtained IP Address printed on the General Settings List.

4. Your machine will receive, print, forward or relay emails in text message format, and TIFF-F image file attachment only.

Internet Fax Features

Setup (SMTP Mail Server/POP3 Client)

To install your machine as SMTP Mail Server, the following network parameters need to be programmed on your network, and on your machine.

• TCP/IP Address of your machine

• TCP/IP Subnet Mask of your machine

• TCP/IP Address of the Default Gateway

• Host Name

• TCP/IP Address of the DNS Server (if not available, see note 2)

• Email Address of your machine (see note 1)

• Name or IP Address of the Default SMTP mail server

• SMTP Authentication Name (when the authentication with the SMTP server is required)

• SMTP Authentication Password (when the authentication with the SMTP server is required)

Email (from your machine to a PC), and Direct Internet Fax Transmission (Using Direct SMTP)

ifaxuser@fax01.panasonic.com

SMTP01.panasonic.com (SMTP Mail Server)

Direct IFAX XMT

Gateway (Router)

POP02.panasonic.com (POP Server)

ifaxuser@fax02.panasonic.com

popuser001@panasonic.com

SMTP POP3

Email (from a PC to your machine), and Direct Internet Fax Reception (Using Direct SMTP)

ifaxuser@fax01.panasonic.com

SMTP01.panasonic.com (SMTP Mail Server)

Direct IFAX XMT

popuser001@panasonic.com

Gateway (Router)

SMTP

ifaxuser@fax02.panasonic.com

NOTE

2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name.

If the DNS Server is not available, change the (DNS server address) of General Settings to "No" ( Function key “GENERAL SETTINGS” “Key Operator Mode”, Enter Password, “OK” “DNS server address”). Then the machine will prompt you to enter the IP Address of the SMTP Server.

To install your machine as POP3 Client, the following network parameters need to be programmed on your network.

• TCP/IP Address of your machine

• TCP/IP Subnet Mask of your machine

• TCP/IP Address of the Default Gateway

• TCP/IP Address of the DNS Server (if not available, see note 2)

• Email Address of your machine (see note 1)

• Name or IP Address of the Default SMTP mail server

• POP Server Name or IP Address

• POP User Account Name

• POP Password

Email Transmission (from your machine to a PC)

ifaxuser@fax01.panasonic.com

Gateway (Router)

popuser001@panasonic.com

Email Reception (from a PC to your machine)

ifaxuser@panasonic.com

Gateway (Router)

SMTP POP3

SMTP01.panasonic.com (SMTP Mail Server)

POP02.panasonic.com (POP Server)

SMTP01.panasonic.com (SMTP Mail Server)

Features

Internet Fax

NOTE

popuser001@panasonic.com

SMTP POP3

POP02.panasonic.com (POP Server)

3. The email address format can be the same as your regular email address. If your email address is popuser001@panasonic.com, your machine's email address can be Internet_Fax@panasonic.com.

Internet Fax Features

Setup (SMTP Mail Server/POP3 Client)

For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN.

Important: Make a copy of this page and ask the Network Administrator to complete the required information.

User Information

Company Name Address Dept. City State Zip Code Tel. No. Fax No.

(1) IP Address: (2) Subnet Mask: (3) Default Gateway IP Address: (4) Primary DNS IP Address: (5) Secondary DNS IP Address: (6) Email Address: (7) *SMTP Server Name: or *SMTP Server IP Address: Port No: (8) SMTP Auth Name: (9) SMTP Auth Password: (10) *POP Server Name: or *POP Server IP Address: Port No: (11) POP User Name: (12) POP Password: (13) LDAP Server Name: or LDAP Server IP Address: Port No: (14) LDAP User Name: (15) LDAP Password: (16) LDAP Search Base: (17) Host Name: (18) Default Subject: (19) Default Domain: (20) Selectable Domains:

1. 6.

2. 7.

3. 8.

4. 9.

5. 10. (21) Remote Password: (22) Relay XMT Password: (23) Manager's Email Address: (24) Insert Email Text: (25) Relay Domains (Domains Authorized for Relay Transmission):

1. 6.

2. 7.

3. 8.

4. 9.

5. 10. (26) Community Name (1): (27) Community Name (2): (28) Device Name: (29) Device Location:

Internet Parameters (See page 54)

NOTE

1. Items in Bold, depict information obtained from your Network Administrator.

2. By default the machine requires the IP Address of the DNS Server, and prompts you to enter the SMTP and POP Server Names (items 7, and 10 above). If the DNS Server is not available, change the (DNS server address) of General Settings to "No"

(Function key, "GENERAL SETTINGS", "Key Operator Mode", Enter Password, "OK", "DNS server address") Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers.

3. If required, the MAC Address of your machine can be obtained from the 2nd page of the General Settings List printout, by pressing Function key, "GENERAL SETTINGS", "Key Operator Mode", Enter Password, "OK", "Print General Settings", "Start", "OK".

Explanation of Contents

MAC Address : MAC Address from the 2nd page of the General Settings List printout by pressing

Function key, "GENERAL SETTINGS", "Key Operator Mode", Enter Password,

"OK", "Print General Settings", "Start", "OK". (1) IP Address : The Internet Protocol (IP) address assigned to your machine. (2) Subnet Mask : The Subnet Mask number. (3) Default Gateway IP Address : The Default Gateway's IP Address. (4) Primary DNS IP Address : The IP address of the Primary DNS Server. (5) Secondary DNS IP Address : The second IP address of the DNS Server. (6) Email Address : The Email Address assigned to your machine. (Up to 60 characters) (7) SMTP Server Name or SMTP : The SMTP Server Name (up to 60 characters). The SMTP Server IP Address.

Server IP Address (8) SMTP Auth Name : The SMTP Auth Name. (9) SMTP Auth Password : The SMTP Auth Password. (10) POP Server Name or POP Server : The POP Server Name (up to 60 characters). The POP Server IP Address.

IP Address (11) POP User Name : POP User Name. (Up to 40 characters) (12) POP Password : POP Password. (Up to 10 characters) (13) LDAP Server Name or LDAP : The LDAP Server Name (up to 60 characters). The LDAP Server IP Address.

Server IP Address (14) LDAP User Name : LDAP Login Name. (Up to 40 characters) (15) LDAP Password : LDAP Password. (Up to 10 characters) (16) LDAP Search Base : LDAP Search Base. (Up to 60 characters) (17) Host Name : The name assigned to your machine. (Up to 60 characters) (18) Default Subject : The information to be added to the Subject Line for all outgoing emails.

(Up to 40 characters)

(19) Default Domain : Specify the Domain Name (up to 50 characters) to be added to frequently used or

incomplete outgoing email addresses (i.e. @yourcompany.com).

(20) Selectable Domains : Enter up to 10 Domain Names that can be selected during Manual email addressing.

(Up to 30 characters)

(21) Remote Password : Enter a security password (up to 10 characters) to allow Remote Programming of the

Internet Parameters and Auto Dialer or the retrieval of the Journal via Email.

(22) Relay XMT Password : Enter a password to provide network security to your Relay Station (for G3 relay

purposes). (Up to 10 characters)

(23) Manager's Email Address : Enter your Department Manager's Email Address for notification of all Internet relayed

transmissions for supervision and cost control purposes. (Up to 60 characters)

(24) Insert Email Text : The email text can be changed. Requires an authorized service provider to activate

this feature. (Up to 40 characters)

(25) Relay Domains (01 to 10) : Enter up to 10 Domain Names that are authorized to access your Internet Fax for

Relayed Transmission Request. (Up to 30 characters)

Relay Domain, a.k.a. Domain Name in your machine. (26) Community Name (1) : Community Name used for the Network Device Locator. (Up to 32 characters) (27) Community Name (2) : Community Name used for the Network Device Locator. (Up to 32 characters) (28) Device Name : Device Name used for the Network Device Locator. (Up to 32 characters) (29) Device Location : Device Location for the Network Device Locator. (Up to 32 characters)

Features

Internet Fax

Internet Fax Features

Internet Communication Features

■ Transmission/Reception

Your machine allows you to transmit documents over the Internet to another Internet Fax, or a PC. The document is first scanned and converted into a TIFF-F, or PDF file, and then transmitted to the remote location as an attachment file to an email using MIME encoding. The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached, and lost. When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to your SMTP mail server, which in turn uses SMTP to send your mail to the Internet.

■ Internet Fax Delivery Notice (MDN)

If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition Notification when sending the message itself to a device supporting this notification function. Several email applications such as Eudora and Outlook Express support, and are able to respond to the delivery confirmation notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by email applications that support MDN (Message Disposition Notification) function. For additional details on MDN, consult a suitable reference such as the Help file, and the User's guide of each respective email application.

Internet Fax Transmission

Message Disposition Notification (MDN)

MDN request

Internet Fax

MDN request

Eudora, Outlook Express, etc.

response Capability Notification

MDN response

Capability Notification

MDN response

Eudora, Outlook Express, etc.

Internet Fax

Legend :

: MDN Request from the Originator

: MDN Response with Capability Notification from the Recipient

: MDN Response from the Recipient

■ Internet Mail Reception

Your machine allows you to receive, and print a PC transmitted email automatically or manually, depending on its setup configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as PDF, Word, Excel, PowerPoint, your machine prints an error message instead.

Internet Fax

LAN

Internet Fax Transmission

LAN

Internet Fax

Internet

Internet Mail Reception

■ Direct SMTP

Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP server. Direct SMTP allows you to transmit documents to another Internet Fax directly without using an SMTP server. For this feature to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP Address). The Domain Name of the machines and other record information must be properly registered in the DNS server. Further more, in common cases only email and web service from the Internet are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since each opened path represents additional, potential security threats. This makes Direct SMTP attractive because it can operate throughout the organization's Intranet.

Features

Internet Fax

LAN

Internet Fax

Direct SMTP

SMTP Server

Typical SMTP

routing

Internet

Internet Fax Features

Important Information

■ General Description

Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched Telephone Networks (PSTN) are as follows.

■ Differences between Internet Fax and Regular Fax

A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax. You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image data. The Internet Fax works like an email, the image data is broken down into packets, and is transmitted through your Local Area Network (LAN) to the Internet or Intranet instead of using a telephone company's network, thus saving you long distance costs.

■ Transmitted Document Confirmation

1. Your machine does not directly connect to the final destination (see note below), but rather connects to a Mail Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may be returned from the Mail Server to your machine.

2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic on the network or LAN system configuration.

3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when transmitting important or time sensitive documents, it is recommended that you follow up with a telephone call to confirm reception.

4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol. Erroneous mail may not be returned depending on the Mail Server.

Note:

1) Fax Parameter No. 172 (Direct IFax XMT), if set to "Valid", allows you to configure Address Book so that you can directly

send to the destination without medium of SMTP.

2) Your machine supports the Delivery Notice feature. (See page 173)

■ Your Machine Cannot Make a Phone Call via LAN

Your machine can only make a phone call using a regular telephone line (PSTN).

■ Dual Port Communication

Your machine's dual port capability, allows simultaneous G3 Fax Communication over regular telephone line (PSTN) and LAN Communication.

■ Transmission Resolution

In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can be changed to Normal.

■ Internet Mail Reception

1. Your machine can receive text email from a PC, and print ANSI characters. It will print a "z" symbol if an unrecognized character is received.

2. Received email font and character size are fixed, and cannot be changed.

3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording paper.

4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, Word, Excel, PowerPoint, your machine prints an error message instead.

5. If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image file will be printed on separate pages.

■ Sending a Document to a PC via LAN

When transmitting a document to an email address, the following instructions are sent as text message in addition to the TIFFF formatted image file. An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the following URL address:

http://panasonic.co.jp/pcc/en/

Note: If the document(s) being sent are in the PDF format, the following message is shown instead.

Features

Internet Fax

An image data in PDF format has been attached to this email.

■ Internet Relayed Transmission

To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set up your Network security. Enter a Relay Station Name, which is concealed from the final destinations, and a Manager's Email Address for notification of all Internet Relayed Transmissions.

Internet Fax Features

Setting the Internet Parameters

■ Basic Parameters

The following five (5) Basic Parameters must be pre-programmed into the machine.

*• TCP/IP Address *• TCP/IP Subnet Mask *• TCP/IP Default Gateway

• EMAIL Address

• SMTP Server Name or IP

(*These parameters are in the General settings. See the Operating Instructions (For Setting Up))

• To return the machine to the initial screen of the current active mode.

3 4

Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE))

Features

Internet Fax

Select the desired parameter.

Email Address

To set another parameter, to return to step 6.

Internet Fax Features

Setting the Internet Parameters

■ User Parameters (Internet Parameters)

Depending on how your machine will be configured to communicate on the LAN, the appropriate parameters listed in the table below must be set up first. (See page 46)

Parameter Comments

01 Logo Up to 25 characters & digits. 02 Character ID Up to 16 characters & digits. 03 ID No. Your Fax Telephone Number. (Up to 20 digits) 04 Time Zone The Time Zone is required as part of the Email header information when sending

Internet faxes.

05 EMAIL Address The Email Address assigned to your machine for sending and receiving. (Up to

60 characters)

06 SMTP Server Name The name of the SMTP Mail Server with Port Number. (Up to 60 characters)

(See Note) 07 SMTP Server IP IP Address of the SMTP Mail Server with Port Number. 08 SMTP AUTH Name The SMTP Auth Name. (When you set this Parameter, change the setting of Fax

(See Note) Parameter No. 170 (SMTP Authentication) to "Valid" in advance. (See page 173) 09 SMTP AUTH Password The SMTP Auth Password. (When you set this Parameter, change the setting of

Fax Parameter No. 170 (SMTP Authentication) to "Valid" in advance. (See page 173)

10 POP Server Name The name of the POP Mail Server with Port Number. (Up to 60 characters)

(See Note) 11 POP Server IP IP Address of the POP Mail Server with Port Number. 12 POP User Name User Name assigned to your machine. (Up to 40 characters) 13 POP Password Password assigned to your machine. (Up to 10 characters) 15 LDAP Server Name The name of the LDAP Server with Port Number. (Up to 60 characters)

(See Note) 16 LDAP Server IP IP Address of the LDAP Server with Port Number. 17 LDAP User Name Login Name assigned to your machine. (Up to 40 characters) 18 LDAP Password Password assigned to your machine. (Up to 10 characters) 19 LDAP Search Base ID for starting the search in the directory on the LDAP server. (Up to 60

characters)

NOTE

1. These setting is required only when “26 DNS Server Address” in General Settings is set to “Yes”. When the setting is “No”, set each IP Address, refer to For Key Operator in the included Operating Instructions (For Copy & Function Parameters).

Parameter Comments

21 Default Subject The default information to be added to the Subject Line for all outgoing Email (up

to 40 characters).

22 Default Domain When the outgoing email address is incomplete by SMTP standards, the

Frequently Sent Domain specified here will be automatically added to the email address. This feature is also useful as a shortcut when manually entering email addresses to a frequently used Domain. (Up to 50 characters)

25~34 Selectable Domain Enter up to 10 Domain Names that can be selected using the "\/" or "/\" key

(01) ~ (10) during Manual email addressing. (Up to 30 characters)

35 Remote Password This is a security password that allows Remote Programming of the Internet

Parameters and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10 characters)

36 Relay XMT Password A password that provides network security for your Relay Station (used

exclusively for G3 relay purposes). (Up to 10 characters) Following characters are not available for the Relay XMT Password. ( ) < > [ ] : ; @ \ , . " (When you set this Parameter, change the setting of Fax Parameter No. 142 (Relay XMT) to "Valid" in advance. (See page 171)

37 Manager's EMAIL Addr Department Manager's Email Address for notification of all Internet relayed

transmissions for supervision and cost control purposes. (Up to 60 characters)

38 Insert Email Text The email text can be changed. Requires an authorized service provider to

activate this feature. (Up to 40 characters)

39 Fax Server Mail Address Enter the RightFax Server Email Address. (up to 60 characters)

This parameter will appear when Fax Parameter No. 132 (Via Fax Server) is set to "Valid". For more details, refer to Operating Instructions (For User Authentication).

40~49 Relay Domain Enter up to 10 Domain Names that have been authorized to access your Internet

(01) ~ (10) Fax for Relayed Transmission Request. (Up to 30 characters)

Relay Domain, a.k.a. Domain Name in your machine.

Features

Internet Fax

* Contact your Network Administrator for this Information.

Internet Fax Features

Sending Documents

■ Manual Email Addressing

Enter the email address using the QWERTY Keyboard.

(To use the Platen Glass, see page

17.)

Full Email address

panasonic.com

mgcs.co.jp

abc-net.wxy.com

world.service.com

Enter the full email address using the QWERTY keyboard (up to 60 characters). If you make a mistake, press "BACK SPACE" to erase the character then re-enter the correct character. Ex: abc@panasonic.com

NOTE

Using Default Domain

Enter the User portion of the email address and press "OK".

panasonic.com

mgcs.co.jp

abc-net.wxy.com

world.service.com

The machine will complete the email address with the Default Domain preprogrammed in the User (Internet) Parameters. (i.e. will add "panasonic.com" to

Using the Domain List

the email address) Ex: abc

If you want to send to a

panasonic.com

mgcs.co.jp

abc-net.wxy.com

world.service.com

different Domain, choose the desired domain from Domain List. Ex: abc "@panasonic.com"

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys. Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

•

1. If your machine sounds an alarm (pi-pi-pi) when pressing the "KEYBOARD" or any Address Book Entries that contain an email address, one or more of the required 5 Basic Internet Parameters may have been omitted in the User (Internet) Parameter(s). (See page 54)

2. The Unit will accept a combination of email addresses, and PSTN dialling numbers.

4 5

Select additional setting(s) if necessary. (See page 16)

The original(s) are stored into memory with a file number. Then starts the email transmission.

• If the transmission fails, an error response is delivered from the mail server, and is printed on this machine. The error mail including an error message, and an image of the first page of the transmitted document is received. (See page 68)

• For instructions on how to cancel the transmission, see page 20.

• When sending from the Platen Glass, place the next original, and follow the instructions described on the touch panel display.

Features

Internet Fax

NOTE

3. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

4. For the machine to perform the email address completion the Fax Parameter No. 160 (Default Domain) must be set to "Valid" and the Default Domain must be preprogrammed in the User (Internet) Parameters. (See page 172)

5. The "Quick Memory Transmission" feature is disabled if multiple stations are set.

Internet Fax Features

Sending Documents

■ Multi Email Station Addressing (Broadcasting)

Address Book Addressing allows you to send email(s) by entering the full email address with a single key. To use this method, you must first preprogram the email addresses into the Address Book.

(To use the Platen Glass, see page

17.)

PANASONIC

Address (Up to 1,000 stations)

QUALITY DEPT

NOTE

panasonic.com

mgcs.co.jp

abc-net.wx y.com

world.service.com

Email address (Up to 70 stations)

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select "DESTINATIONS" to confirm your designated destinations. (See page 62)

2. The Unit will accept a combination of email addresses, and PSTN dialling numbers.

Select additional setting(s) if necessary. (See page 16)

The original(s) are stored into memory with a file number. Then starts the email transmission.

• For instructions on how to cancel the transmission, see page 20.

• When sending from the Platen Glass, place the next original, and follow the instructions described on the touch panel display.

Features

Internet Fax

NOTE

3. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

5. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.

Internet Fax Features

Sending Documents

■ Change the File Format and File Name

When sending an Internet Fax, both the File Format, and the File Name can be set.

(To use the Platen Glass, see page 17.)

"TIFF" / "PDF" and "IMAGE"

NOTE

"TIFF" / "PDF" and "CUSTOM"

(Custom Name)

File Name (Up to 20 characters)

The original(s) are stored into memory with a file number. Then starts the email transmission.

If the transmission fails, an error response is delivered from

• the mail server, and is printed on this machine. The error mail including an error message, and an image of the first page of the transmitted document is received. (See page 68) For instructions on how to cancel the transmission, see page

•

20.

•

When sending from the Platen Glass, place the next original, and follow the instructions described on the touch panel display.

1. PDF file is only available if sending the document(s) to a PC.

3 4

ANTARTICA

BERLIN

Features

Internet Fax

PANASONIC

QUALITY DEPT

Address (Up to 1,000 stations)

Email address (Up to 70 stations)

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

Internet Fax Features

Sending Documents

■ Searching, and Editing the Address Book

Search the directory using the Local address book, or the Global directory services LDAP (Lightweight Directory Access Protocol).

EMAIL HEADER

Input the Email address, CC (Carbon Copy), BCC (Blind Carbon Copy), FROM and SUBJECT.

LDAP search is a feature that searches through the address book on an LDAP Server on a network for fax numbers, or Email Addresses. To find out whether the LDAP search feature works in your particular environment, contact your network administrator. (See page 54)

AFRICA

APOLLO BERLIN

BRAZIL

AMERICA ANTARTICA

ASIA

1 2

AFRICA

APOLLO BERLIN

BRAZIL

AMERICA ANTARTICA

ASIA

DESTINATIONS

Confirm the destinations.

AFRICA

APOLLO BERLIN

BRAZIL

AMERICA ANTARTICA

ASIA

•To set “To ”, “CC”, “BCC”, and “FROM”, repeat step 2 and 3.

• Email addresses, and fax numbers can be searched.

• Select “Local” to return to the address book search screen.

• If there are more than 100 matches, a dialog box opens asking you if you want to continue new search. Select “Yes” to continue searching. To abort the search with 100 matches, select “No”.

• A message appears if an error occurs while searching.

•To add the found Email Address into the address book, select “Add to Local”. Enter the entry name, and then select “OK”.

Searched address

Search the Global directory services (LDAP).

Search the Local address book.

PANASONIC

Address (Up to 1,000 stations)

QUALITY DEPT

Search letter(s)

Email address (Up to 70 stations)

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations.

Confirm the destinations.

Enter the subject.

• The subject will not be printed when sending for InternetFax.

Features

Internet Fax

SALES DEPT panasonic@panasonic.com

PANASONIC SALES 1234

PANAFAX panafax@mgcs.com

Address

Select desired field button, and confirm destinations.

: Edit Address for manual Email addressing

: Delete the selected address

Internet Fax Features

Sending Documents

■ Ledger Size Document Transmission

Receiving stations may not receive large documents depending on their recording capability (paper size). If you want to transmit a document larger than A4/letter, such as a ledger size, by using the Internet Fax feature, check the paper size capability of the receiving station before transmission. If the receiving station is capable of receiving a ledger-sized document, you can send the document without reducing its size.

(To use the Platen Glass, see page 17.)

PANASONIC

Address (Up to 1,000 stations)

QUALITY DEPT

panasonic.com

mgcs.co.jp

abc-net.wx y.com

world.service.com

Email address (Up to 70 stations)

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

When the Select Mode "LEDGER EMAIL XMT" setting is set to the "OFF" position, the transmission reduction is according to the setting of Fax Parameter No. 141 (LAN XMT Reduce).

LEDGER EMAIL XMT = ON : Transmits actual document size (without reduction). LEDGER EMAIL XMT = OFF : Reduces Ledger size document to B4 size, or to A4/Letter before transmission. (According

to the Fax Parameter No. 141 (LAN XMT Reduce) setting, see Table on next page.)

NOTE

1. Factory default setting for Fax Parameter No. 141 (LAN XMT Reduce) is "Invalid". (See page 171)

ANTARTICA

BERLIN

4 5

LEDGER

The original(s) are stored into memory with a file number. Then starts the email transmission.

• For instructions on how to cancel the transmission, see page

20.

• When sending from the Platen Glass, place the next original, and follow the instructions described on the touch panel display.

Features

Internet Fax

Document Size Transmission

LEDGER EMAIL XMT = OFF

Document Size LEDGER EMAIL XMT = ON Fax Parameter No. 141 Fax Parameter No. 141

(LAN XMT Reduce) (LAN XMT Reduce)

set to "Invalid" set to "Valid"

Ledger Ledger B4 A4/Letter

B4 B4 B4 A4/Letter

A4/Letter A4/Letter A4/Letter A4/Letter

Internet Fax Features

Sending Documents

■ Using a Completion Notice

When the Completion Notice feature is activated, a notice is sent to your computer upon completing an Email, or transmission.

(To use the Platen Glass, see page 17.)

PANASONIC

Address (Up to 1,000 stations)

QUALITY DEPT

panasonic.com

mgcs.co.jp

abc-net.wx y.com

world.service.com

Email address (Up to 70 stations)

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

NOTE

1. Before using this function, install the Panasonic Document Management System and PCL Printer Driver, and then set up the each software.

2. Refer to Completion Notice of the Operating Instructions (For Setting Up) of provided booklet.

ADMINISTRATOR

Select a computer to be informed, and press OK.

The original(s) are stored into memory with a file number. Then starts the email transmission.

• For instructions on how to cancel the transmission, see page 20.

• When sending from the Platen Glass, place the next original, and follow the instructions described on the touch panel display.

Features

Internet Fax

Internet Fax Features

Sending Documents

■ Returned Email

When using the Internet communication mode, a failure report will print automatically for each transaction if the email is returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail server, and a portion of the first page's image for that particular transaction.

Failure Report Sample (User unknown)

Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with internal id OAA24381; THU, MMM-dd-yyyy 14:52:57 +0900 Date: THU, MMM-dd-yyyy 14:52:57 +0900 From: Mail Delivery Subsystem <MAILER-DAEMON@ifeifl.rdmg.mgcs.mei.co.jp> Subject: Returned mail: User unknown Message-Id: <200011120552.OAA243B1@ifeifl.rdmg.mgcs.mei.co.jp> To: <fax@nwpc31.rdmg.mgcs.mei.co.jp>

The original message was received at THU, MMM-dd-yyyy 14:52:54 +0900 from nwpc31.rdmg.mgcs.mei.co.jp [172.21.22.51]

----- The following addresses had delivery problems ----<error@nwr39.rdmg.mgcs.mei.co.jp> (unrecoverable error)

----- Transcript of session follows -----

.... while talking to nwr39.rdmg.mgcs.mei.co.jp.:

>>> RCPT To:<error@nwr39.rdmg.mgcs.mei.co.jp> <<< 550 <error@nwr39.rdmg.mgcs.mei.co.jp>... User unknown 550 <error@nwr39.rdmg.mgcs.mei.co.jp>... User unknown

----- Original message follows ----Return-Path: fax@nwpc31.rdmg.mgcs.mei.co.jp Received: from nwpc31.rdmg.mgcs.mei.co.jp (Internet FAX) (nwpc31.rdmg.mgcs.mei.co.jp [172.21 .22.51]) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with SMTP id OAA24380 for <error@nwr39 .rdmg.mgcs.mei.co.jp>; THU, MMM-dd-yyyy 14:52:54 +0900 Message-ID: <200011120552.OAA24380@ifeifl.rdmg.mgcs.mei.co.jp> Mime-Version: 1.0 Content-Type: image/tiff Content-Transfer-Encoding: base64 Content-Disposition: attachment; filename="image.tif" Content-Description: image.tif X-Mailer: Internet FAX, MGCS Date: THU, MMM-dd-yyyy 14:49:00 +0900 From: iFAX <fax@nwpc31.rdmg.mgcs.mei.co.jp> Subject: IMAGE from Internet FAX To: error@nwr39.rdmg.mgcs.mei.cp.jp

5 MMM-dd-yyyy 14:49 iFAX

P.01/01

memo

Features

Internet Fax

Internet Fax Features

Receiving Documents

■ General Description

Your machine offers you a choice to receive Fax documents unattended (by default), or manually over regular telephone lines.

Your machine also offers the same choice to receive, and print Internet email messages via LAN unattended, or manually when subscribing to a POP mail server. However, when your machine is configured to receive email using SMTP protocol, the email can only be received, and printed unattended.

■ Internet Fax Received on a PC

Figure 1: Outlook Express Inbox Sample

mm/dd/yy 3:15 PM mm/dd/yy 3:17 PM mm/dd/yy 3:18 PM mm/dd/yy 3:19 PM mm/dd/yy 3:20 PM mm/dd/yy 3:21 PM

mm/dd/yy 3:21 PM

• The "Subject" column in the above example shows samples of email messages received on a PC from your machine, and Internet FAX.

• For your reference, the above example is from Outlook Express Inbox running under Microsoft different email application software, please refer to your application's User Manual.

Windows. If you are using a

MM, DD, YYYY v4@panasonic.com

http://panasonic.co.jp/pcc/en/

Figure 2: Internet Fax Received on a PC

Features

Internet Fax

• For your reference, the above example is from Windows Messaging running under Microsoft® Windows.

•To run the Viewer, please refer to your application's User Manual. The attached file is composed of TIFF-F (Tagged Image File Format with Modified Hoffman coded image). TIFF Viewers come in many flavors, a majority of TIFF Viewers will open and view this file, however, a handful of Viewers may not support this format.

•You can download the TIFF-F Image Viewer into your PC from the following URL address:

http://panasonic.co.jp/pcc/en/

• License agreement of Panasonic's TIFF-F Image Viewer application: You must carefully read the license agreement before installing the TIFF-F Image Viewer application on your PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.

•You must assume full responsibility for selection of the software and its operation/non-operation and results obtained therefrom.

• If you receive an email (Internet Fax) with a PDF file formatted attachment, the following text message is shown in the Email body.

An image data in PDF format has been attached to this email.

Internet Fax Features

Receiving Documents

■ Receiving Email from a POP Server

Your machine offers a choice to receive, and print Internet email messages via LAN unattended, or manually when subscribing to a POP mail server.

■ Setting the POP Parameters

Set the parameters pertinent to the POP server (Fax Parameters No. 146 to 149 on page 171).

No. 146 (POP Timer):

Enter the interval to check, and retrieve email from the POP server (0 to 60 minutes). "0" minutes: Not checked for mail.

No. 147 (Auto POP Receive):

The machine will retrieve mail from the POP server, and print the email unattended. "Invalid": Not retrieve it automatically.

No. 148 (Del POP Receive Mail):

Select whether the email is deleted from the POP server after it is retrieved by your machine.

No. 149 (Del POP Error Mail):

Select whether to delete the email from the POP server when the file attachment format is not supported.

3 4

Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE))

Features

Internet Fax

Enter the Fax Parameter number directly from the keypad, and press Set or Start key.

Scroll

Retrieval interval time (0 to 60 minutes)

POP Parameters are set.

• To return the machine to the initial screen of the current active mode.

Internet Fax Features

Receiving Documents

■ Manual Reception from the POP Server

To receive manually from the POP server.

1 2

ANTARTICA

BERLIN

NOTE

1. If you program a user name, and password in the Program key, you can receive mail from the POP server using a user name other than the name set as the user parameter.

2. If the machine is in the Shutdown mode, it can not wakeup when receiving Email.

POP Receive No New Mail

No New Mail : POP server has not received any new mail xx New Mail(s) : POP server received new mails

Features

Internet Fax

Internet Fax Features

Program Keys

■ Setting the POP Email Retrieval Key

This function allows others to share your machine to retrieve their emails from the POP server by preprogramming their POP Account Names, and POP Passwords into the Program Keys. They will be able to retrieve their emails by simply pressing the associated Program Key. (See Note 1)

1 2

POP Account Name (Up to 40 characters)

POP Key Name (Up to 15 characters)

NOTE

1. If security is a concern, and to prevent unauthorized personnel from retrieving your email from the POP server, when programming the Program Key, leave the POP Password field "Blank". By leaving it "Blank", the machine will prompt you to enter the POP Password when the Program Key is pressed to retrieve mail.

3 4

Features

Internet Fax

POP Password (Up to 10 characters) (See Note 1)

Select whether to delete the retrieved email from the POP server.

Not delete

Delete

POP Email Retrieval Key is programmed.

• To return the machine to the initial screen of the current active mode.

Internet Fax Features

Program Keys

■ Using POP Email Retrieval Key

To retrieve your Email from the POP Server by using the Program Key.

POP1

POP Retrieval Key

NOTE

If the POP Account Name is not entered in the Program Key, enter the POP Account Name (Up to 40 characters).

If the POP Password is not entered in the Program Key, enter the POP Password (Up to 10 characters).

POP server has not received any new email:

"No New Mail" message will be shown.

POP server received new email:

"On Line (LAN)" message will be shown, and the email is printed.

Features

Internet Fax

Advanced Facsimile Features

Confidential Mailbox

■ Sending a Confidential Document■ General Description

The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory. These documents can only be printed by the person who has the correct confidential code.

Storing

with Confidential

BBB

Code (4-digit)

BBB

Confidential Code (4-digit)

Polling

AAA

BBB

AAA

Sending

with Confidential Code (4-digit)

Confidential Mailbox

AAA

(To use the Platen Glass, see page 17.)

Password (4-digit)

These documents can only be printed by the person who has the correct confidential code.

Compatibility with Other Panasonic Machines

DF-1100 DP-180 DP-190 DP-1810F DP-1820F DP-1820E DP-2000 DP-2310 DP-2330 DP-2500 DP-3000 DP-3010 DP-3030 DP-3510 DP-3520 DP-3530 DP-4510 DP-4520 DP-4530 DP-6010 DP-6020 DP-6030 DP-8035 DP-8045 DP-8060 DP-C262 DP-C322 DP-C354 DP-C264 DP-C323 DP-C263 DP-C213 DX-600 DX-800 UF-280M UF-312 UF-322 UF-332 UF-333 UF-342 UF-344 UF-550 UF-560 UF-585 UF-590 UF-595 UF-733* UF-744 UF-745 UF-755 UF-755e UF-766 UF-770 UF-780 UF-788 UF-790 UF-880 UF-885 UF-890 UF-895 UF-990 UF-9000

(*: see Note 5)

NOTE

1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

2. Up to 50 Mailbox files can be stored in memory. So, you can receive the confidential fax using 50 different confidential codes.

• If you make a mistake, press Clear key to delete entries one digit at a time.

If necessary, notify the receiving person, and share the Confidential Code with them.

3 4 5

ANTARTICA

BERLIN

Advanced

AFRICA

APOLLO BERLIN

BRAZIL

Address (Up to 1,000 stations)

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

• Choose the address expect registered for Relayed Transmission.

Sample CONF. RCV Report

When receiving the confidential fax, the display shows the message and prints out the Confidential Receive Report.

*************** -CONF. RCV REPORT- **************** DATE MMM-dd-yyyy ***** TIME 15:00 ********

** NOTICE OF CONFIDENTIAL DOCUMENT HELD **

(1) (2) (3) (4)

FILE NO. RECEIVED FROM PAGES TIME RECEIVED

040 PANAFAX 001 MMM-dd 15:00

-PANASONIC -

AMERICA ANTARTICA

ASIA

and/or

Telephone number (Up to 70 stations)

Facsimile Features

********DP-xxxx******************** -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) File number : 001 to 999 (2) Received remote station's ID : Character ID or Numeric ID (3) Number of pages received (4) Received date and time

NOTE

3. If the memory overflows, the machine will stop receiving, and release the line.

4. We recommend that optional flash memory card is installed when this function is used.

5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF733 is designed to print the received confidential document locally only.

Advanced Facsimile Features

Confidential Mailbox

■ Polling a Confidential Document

After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, you can poll the confidential document from the remote station by following the procedure below.

Password (4-digit)

ANTARTICA

BERLIN

NOTE

• If you make a mistake, press Clear key to delete entries one digit at a time.

1. The confidential file will be erased automatically after being polled.

2. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

3 4

Advanced

AFRICA

APOLLO BERLIN

BRAZIL

Address (Up to 1,000 stations)

• To cancel a choice, select the same destination again.

• For Polling to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

• Choose the address except registered for Relayed Transmission.

AMERICA ANTARTICA

ASIA

and/or

Telephone number (Up to 70 stations)

Facsimile Features

Advanced Facsimile Features

Confidential Mailbox

■ Storing a Confidential Document

Once the confidential document is stored in your machine, it can be polled by another machine.

(To use the Platen Glass, see page 17.)

Password (4-digit)

• If you make a mistake, press Clear key to delete entries one digit at a time.

3 4 5

ANTARTICA

BERLIN

Advanced

The document(s) will be stored into memory. If necessary, notify the receiving party of the confidential document, and share with them the confidential code needed to poll the document.

Facsimile Features

NOTE

The confidential file will be erased automatically after being polled. If you wish to retain the confidential file even after being polled, change the setting of Fax Parameter No. 042 (Conf. File Save) to "Valid". (See page 169)

Advanced Facsimile Features

Confidential Mailbox

■ Printing Out a Confidential Document

After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print the confidential document.

Password (4-digit)

ANTARTICA

BERLIN

NOTE

• If you make a mistake, press Clear key to delete entries one digit at a time.

1. The confidential file will be erased automatically after being printed, even if the setting of Fax Parameter No. 042 (Conf. File Save) is changed to "Valid". (See page 169)

3 4

Advanced

The machine will print the confidential documents.

Facsimile Features

Advanced Facsimile Features

Confidential Mailbox

■ Deleting a Confidential Document

To delete a file using Confidential Code

If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure. There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and the other is to delete all confidential files in memory.

Password (4-digit)

ANTARTICA

BERLIN

Documents in the mailbox are deleted.

• If you make a mistake, press Clear key to delete entries one digit at a time.

3 4

Advanced

Facsimile Features

Advanced Facsimile Features

Confidential Mailbox

■ Deleting a Confidential Document

To delete all confidential files in memory

No password

ANTARTICA

BERLIN

3 4

Advanced

Facsimile Features

All documents in the mailbox are deleted.

Advanced Facsimile Features

BERLIN

ANTARTICA

Sub-Addressing

■ General Description

Sender 1

Telephone 2013331234 number

Sub- 2222 Address

Sender 2

Telephone 2013331234 number

Sub- 0001 Address

Center Machine Tel: 2013331234

■ Sending a Fax with Sub-Address

Address Book

Telephone

Number G3 Fax No. A 0001 2222 G3 Fax No. B 0002 2222 G3 Fax No. C 0003 0001

SubAddress

Tel: 0001

0002

0003

No. A

No. B

No. C

(To use the Platen Glass, see page 17.)

Password (Up to 20 digits)

• If you make a mistake, press Clear key to delete entries one digit at a time.

NOTE

1. This feature can not be used when dialing from the external telephone.

AFRICA

APOLLO BERLIN

BRAZIL

Address (Up to 1,000 stations)

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

AMERICA ANTARTICA

ASIA

and/or

Telephone number (Up to 70 stations)

The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired destinations when used in combination with Internet Fax.

What is Sub-Addressing?

Sub-Addressing is a T.30 communications protocol recommended by ITU-T.

•A center machine supporting a memory feature is required on the fax network to implement sub-addressed communications. For more details, contact your local authorized Panasonic dealer.

• In a sub-addressed communication, the sub-addressing information must be checked between the sender and the receiver beforehand (sub-address is limited up to 20 digit).

• Sub-Addressing allows documents received by the Center Machine to be forwarded to computers on the network, to Internet fax, or to other fax stations. Refer to Inbound Routing. (See page 138)

• ITU-T: International Telecommunication Union-Telecommunication Standardization Sector

• T.30: Telecommunications standard

Advanced

4 5

Facsimile Features

Sub-Address (Up to 20 digits)

• If you make a mistake, press Clear key to delete entries one digit at a time.

• Transmission starts immediately on scanning.

Advanced Facsimile Features

Sub-Addressing

■ Setting the Sub-Address into an Address Book

To enter a sub-address directly into an Address Book. It is same setup of usual transmitting when using the Address Book that is preprogrammed Sub-Address.

Telephone number (Up to 36 digits include Sub-Address)

• If you make a mistake, press Clear key to delete entries one digit at a time.

NOTE

Key Name (Up to 15 characters)

1. "Sub-Addr" key separates the Sub-address from the Telephone number, and is indicated by an "s" in the display.

2. Manual Off-Hook, or On-Hook Dialling cannot be used with the Sub-addressing Transmission.

Advanced

Sub-Address (Up to 20 digits)

• If you make a mistake, press Clear key to delete entries one digit at a time.

To enter the favorite key

Station Name (Up to 15 characters)

Address Book is programmed.

Facsimile Features

• Up to 12 stations for Favorites. If 12 stations are set, this screen will skip.

NOTE

3. The Sub-address is not transmitted during Manual Redial Mode.

• To return the machine to the initial screen of the current active mode.

Advanced Facsimile Features

Fax Cover Sheet

■ Using the Fax Cover Sheet

Sending Receiving

Page 1

Page

Cover

(To use the Platen Glass, see page 17.)

Cover Sheet is attached Cover Sheet is not attached

NOTE

The transmission of the document with a cover sheet starts.

1. The Fax Cover Sheet is not counted in the number of pages column of the journals.

2. To change the preset Fax Cover Sheet setting, change the setting of Fax Parameter No. 056 (Cover Sheet (HOME)), see page 170.

3 4

ANTARTICA

BERLIN

Advanced

AFRICA

APOLLO BERLIN

BRAZIL

Address (Up to 1,000 stations)

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

Sample Fax Cover Sheet

AMERICA ANTARTICA

ASIA

and/or

Telephone number (Up to 70 stations)

***** FACSIMILE COVER SHEET *****

(1)

MMM-dd-yyyy

Message To:

SALES DEPT.

Message From:

15:00

(2)

(3)

Facsimile Features

Explanation of Contents

(1) Starting time of communication. (2) Recorded name in the Address

Book.

(3) Your LOGO (up to 25

characters), and ID Number (up to 20 digits).

(4) The number of pages to follow.

NOTE

PANASONIC

201 555 1212

(4)

Page(s)

Following This Cover Page

3. When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.

Advanced Facsimile Features

Password Communications

■ General Description

Password Communications, including Password Transmission and Password Reception prevents your machine from sending a fax to a wrong station, or receiving a fax from an unauthorized station. You can set Password Transmission, and Password Reception independently, or both together. To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with the other compatible Panasonic machine(s). If the transmission password in your machine does not match the Transmission password in other compatible Panasonic machine(s), the transmission will fail.

Ex:

■ Setting Password Transmission/Reception

2 3

Transmission Password: 1234

Reception Password: 4321

Sender Receiver

(Password Transmission)

(Only one side is compared, and/or both are compared.)

(Password Reception)

Transmission Password: 1234

Reception Password: 4321

6 7

Scroll

or Enter the Fax Parameter number directly from the keypad, and press Set or Start key.

• If you make a mistake, press Clear key

NOTE

1. You can change the setting temporarily by using “MODE SETTING”, “SELECT MODE”, “PASSWORD-XMT” for each transmission.

Password (4-digit)

to delete entries one digit at a time.

Compatibility with Other Machines

• DF-1100 • DP-180 • DP-190

• DP-1810F • DP-1820E • DP-1820F

• DP-2000 • DP-2310 • DP-2330 • DP-2500

• DP-3000 • DP-3010 • DP-3030 • DP-3510

• DP-3520 • DP-3530 • DP-4510 • DP-4520

• DP-4530 • DP-6010 • DP-6020 • DP-6030

• DP-8035 • DP-8045 • DP-8060

• DP-C262 • DP-C322 • DP-C354 • DP-C264

• DP-C323 • DP-C263 • DP-C213

• DX-600 • DX-800

• FP-D250F • FP-D350F

• UF-160 • UF-160M • UF-170 • UF-180

• UF-190 • UF-260 • UF-270 • UF-270M

• UF-280M • UF-300 • UF-312 • UF-322

• UF-550 • UF-560 • UF-585 • UF-590

• UF-595 • UF-650 • UF-733 • UF-745

• UF-750 • UF-750D • UF-755 • UF-755e

• UF-766 • UF-770 • UF-788 • UF-790

• UF-880 • UF-885 • UF-890 • UF-895

• UF-990 • UF-9000 • UF-M500

Advanced

Facsimile Features

Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE))

(password is not checked)

(password is checked)

• For Password Transmission, set the default setting when Password Transmission.

Password Transmission/ Reception is/are set.

• To return the machine to the initial screen of the current active mode.

Advanced Facsimile Features

BERLIN

ANTARTICA

Password Communications

■ Using Password Transmission

(To use the Platen Glass, see page 17.)

AFRICA

APOLLO BERLIN

BRAZIL

Address (Up to 1,000 stations)

AMERICA ANTARTICA

ASIA

and/or

Telephone number (Up to 70 stations)

• To cancel a choice, select the same destination again.

• For transmission to additional destinations, continue pressing the relevant keys.

• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)

NOTE

1. You can change the setting temporarily by using "MODE SETTING", "SELECT MODE", "PASSWORD-XMT" for each transmission.

• Transmission starts immediately on scanning.

100

Panasonic DP-8035, DP-8045, DP-8060 Operating Instruction

Specifications and Main Features

Frequently Asked Questions

User Manual

Getting to Know Your Machine

Operating Instructions

Symbol Marks/Icons

Table of Contents

Connecting the Cable

Control Panel

Mode Setting (Menu Map)

Facsimile Features

Sending Documents

■ Transmitting a Document Stored in Memory

■ Additional Settings

■ Send Documents by using the Platen Glass

■ Direct Transmission (Priority Transmission) Reservation

■ To Stop the Transmission (Memory Transmission)

■ To Stop the Transmission (Direct Transmission)

■ Rotated Transmission

■ On-Hook Dialling

Receiving Documents

■ Automatic Reception

■ Manual Reception

■ Print Reduction Setting

■ Substitute Memory Reception

Duplex Print

Timer Controlled Communications

■ General Description

■ Deferred Transmission

■ Deferred Polling

Batch Transmission

■ General Description

■ Real-Time Batch Transmission

Polling

■ General Description

■ Preparing to be Polled

■ Poll Documents from Another Station

Program Keys

■ General Description

■ Setting for Group Dialling

■ Setting for Program Dial

Internet Fax Features

Pre-Installation Information/Features

Setup (SMTP Mail Server/POP3 Client)

Internet Communication Features

■ Transmission/Reception

■ Internet Fax Delivery Notice (MDN)

Internet Mail Reception

Direct SMTP

Important Information

■ General Description

■ Differences between Internet Fax and Regular Fax

■ Transmitted Document Confirmation

■ Your Machine Cannot Make a Phone Call via LAN

■ Dual Port Communication

■ Transmission Resolution

■ Internet Mail Reception

■ Sending a Document to a PC via LAN

■ Internet Relayed Transmission

Setting the Internet Parameters

■ Basic Parameters

■ User Parameters (Internet Parameters)

Sending Documents

■ Manual Email Addressing

■ Multi Email Station Addressing (Broadcasting)

■ Change the File Format and File Name

■ Searching, and Editing the Address Book

■ Ledger Size Document Transmission

■ Using a Completion Notice

■ Returned Email

Receiving Documents

■ General Description

■ Internet Fax Received on a PC

■ Receiving Email from a POP Server

■ Setting the POP Parameters

■ Manual Reception from the POP Server

Program Keys

■ Setting the POP Email Retrieval Key

■ Using POP Email Retrieval Key