NEC SuperScript 4400N User Guide

SUPERSCRIPT 4400 SERIES

ONLINE USER’S GUIDE

September, 1998

Proprietary Notice and Liability Disclaimer

The information disclosed in this document, including all designs and related materials, is the valuable property of NEC Technologies and/or its licensors, as appropriate, reserve all patent, copyright and other proprietary rights to this document, including all design, manufacturing, reproduction, use and sales rights thereto, except to the extent said rights are expressly granted to others.

The NEC T echnologies product(s) discussed in this document are warranted in accordance with the terms of the Limited Warranty Statement accompanying each product. However, actual performance of each such product is dependent upon factors such as system conﬁguration, customer data and operator control. Since implementation by customers of each product may vary, the suitability of speciﬁc product conﬁgurations and applications must be determined by the customer and is not warranted by NEC Technologies.

To allow for design and speciﬁcation improvements, the information in this document is subject to change at any time without notice. Reproduction of this document or portions thereof without prior approval of NEC Technologies is prohibited.

Microsoft, Windows, Windows 95, Windows 98, Windows NT, Windows for Workgroups, and MS-DOS are registered trademarks of Microsoft Corporation.

Adobe PostScript® 3 is a trademark of Adobe Systems Incorporated.

All other product, service, brand, or trade names used in this publication are the trademarks or registered trademarks of their respective companies or organizations. NEC disclaims any responsibility for specifying which marks are owned by which companies or organizations.

ii SuperScript 4400 Series — User’s Guide

USING THIS GUIDE

This user’s guide includes the information you need to operate and maintain your NEC SuperScript™ 4400 or 4400N printer. The chapters in this guide are described below.

Chapter 1, “Features”

Describes SuperScript printing capabilities, printer options, settings, and operating requirements.

Chapter 2, “Getting Started”

Describes how to assemble your printer, print a test page, connect the printer to your computer or network, and begin printing your documents.

Chapter 3, “Printer Options”

Provides instructions for installing and using printer options, including the network interface card (NIC), Paper Tray 2, the Legal Tray, and SIMM.

Chapter 4, “Printer Drivers”

How to install and use software on your computer to select printer settings and monitor printer status.

Chapter 5, “The Operator Panel”

Describes how to use the operator panel to change printer settings and perform other tasks.

Chapter 6, “Web Printing Setup”

Provides instructions for system administrators to set up Pull Printing and PrintAgent™ software on your network.

Chapter 8, “Maintaining Your Printer”

Gives a schedule and instructions for performing routine maintenance tasks that will keep your printer operating efﬁciently.

Chapter 9, “Troubleshooting”

Shows how to diagnose and respond to operating difﬁculties, including paper jams, printer errors, and print quality problems.

Chapter 10, “Technical Support”

Tells how to contact NEC for service, support, and supplies for your printer. Also provides information about the SuperScript 4400 Limited Warranty and obtaining service contracts.

Appendix A, “Printer Speciﬁcations”

Detailed information about printer operations.

Appendix B, “Media Speciﬁcations”

Information for using different media in your printer.

Appendix C, “Safety Information”

Information about safety precautions.

Appendix D, “Moving Your Printer”

Important instructions for safely moving, repacking, and shipping the printer.

Index, “Hyperlinks”

Click on the page numbers in the index and connect with those pages.

Chapter 7, “Network Setup”

Provides instructions for system administrators to set up network printing over NetWare, TCP/IP, EtherTalk, Windows 3.x and above, Windows NT 4.0, and NetBEUI/ NetBIOS.

iii

iv SuperScript 4400 Series — User’s Guide

CONTENTS

USING THIS GUIDE iii

CONTENTS v

CHAPTER 1: FEATURES 1

Overview 1

SuperScript 4400 Series Highlights 1 SuperScript 4400N Enhancements 1 Printer Options 1 Your Starting Point 1 System Requirements 2 Supported Printing Environments 2 Hardware Requirements 2 Energy Saving 2

SuperScript 4400 Series CD 3

Printing Software for Windows 3

4400N Printer Web Pages 4

Paper Handling and

Special Media 5

SuperScript 4400 Settings 6

Printer Settings 6 Using the Printer Operator Panel 6 Using Printer Drivers 6

PostScript 3 Features 7

Color Processing 7 Watermarks 7 Paper Handling 7 Graphics 7 PostScript Options 8 Device Options 8

PCL 5e Features 9

Working with Fonts In Windows 10

PostScript 3 Font Settings 10 PCL 5e Font Settings 10

CHAPTER 2: GETTING STARTED 11

Overview 11

Safety Instructions 11

Selecting a Location 11

Unpacking 12

Checking Printer Contents 13

Identifying Printer Parts 14

Front View 14 Front Internal View 14 Back View 14 Back Internal View 14 Top Internal View 14

Installing the Belt Cartridge 16

Installing the Fuser Oil Bottle and Fuser

Cleaning Roller 17

Installing the Toner Modules 18

Loading The Paper Tray 19

Printing a Startup Page 20

Connecting the Printer to Your Computer

or Network 21

Connecting the 4400 Printer 21 Connecting the 4400N Network Printer 21

Printing with the 4400 Printer 22

Easy/Local Setup for Windows 95/98 and

Windows NT 4.0 22 Easy/Local Setup for Windows 3.x 22 Printing a Document from Your Application 22

Quick Web Printing with the

4400N Network Printer 23

First, Set the Printer’s IP Address 23 Easy Remote Printing Setup 23

Printing Envelopes 24

Printing on Thick Paper 24

Printing Transparencies 25

Printing Labels 25

CONTENTS

CHAPTER 3: PRINTER OPTIONS 27

Overview 27

Installing the Network Interface Card (NIC) 27

First, Prepare the Printer 28 Second, Install the NIC 28 Third, Test the NIC 30

Installing the Legal Paper Tray 30

Adding the Paper Tray 2 Unit 31

Adding Memory (SIMM) 33

Installing SIMM 34

CHAPTER 4: PRINTER DRIVERS 35

Overview 35

Windows 95/98 36

Installing Printing Software 36 Printing a Document 36 Accessing a Printer Driver 36 Changing Settings in the Printer Driver 36 Setting Another Printer Driver as Default 36 Using the Windows 95/98 Printer Drivers 37

Windows NT 4.0 41

Installing Printing Software 41 Printing a Document 41 Accessing Printer Properties 41 Accessing Document Properties 41 Changing Settings in the Printer Driver 41 Setting Another Printer Driver as Default 41 Using the Windows NT 4.0 Printer Driver 42

Windows 3.x 45

Installation for Windows 3.x 45 Printing a Document 45 Accessing the Printer Driver 45

Mac OS 48

Installing Printing Software 48 Choosing the Printer 48 Configuring the PPD 48 Renaming Your Printer 48

Printing 48

Page Setup 48

CHAPTER 5: THE OPERATOR PANEL 51

Overview 51

Operator Panel Features 51

Indicator Lights 51

The Message Display 52

Operator Panel Buttons 53

Using the Menu Tree 54

An Example of Using the Menu Tree 54

Operator Panel Menus 55

Operator Panel Tasks 57

Taking the Printer Offline and Online 57

Setting Media Type 57

Stopping a Job 57

Clearing the Print Buffer 57

Resetting the Printer 57

Resetting the NIC 57

Restoring Factory Defaults 57

Printing 4400 Information Pages 58

Resetting Usage Reports 58

TCP/IP Setup 58

CHAPTER 6: WEB PRINTING SETUP 59

Overview 59

NEC PrintAgent Remote Printing 59

NEC PrintAgent Pull Printing 59

Remote Printing 60

System Requirements 60

Easy Remote Printing Setup 60

Remote Printing From Your Desktop 60

Getting Printer Status 60

Getting Help 60

PrintAgent Features 61

PrintAgent Program Menus 61

PrintAgent Window Menus 62

Pull Printing 63

vi SuperScript 4400 Series — User’s Guide

Server System Requirements 63 PrintAgent Core and Server Installation 63 Configuring URLs 64 Changing PWS Settings 65 Plug Ins 66 Pull Printing from Your Desktop 67 Pull Printing User Settings 69

CHAPTER 7: NETWORK SETUP 71

Overview 71

Setup Options 71

Network Printer Features 72

Network Settings Page 72 Setting The Printer IP Address 73 Resetting the NIC 74 Restoring Factory Default Settings 74 NIC Status Lights 74

Network Administration Page 75

Going to the Network Administration Page 75

Using MAP 77

MAP Operating Requirements 77 Installing MAP 77 Running MAP and Selecting a 4400N 77

Windows 78

Installing SuperScript 4400 Printer Drivers 78 TCP/IP Requirements for Windows Configuration78 Network Configuration Options 78 TCP/IP Setup in Windows 95/98 and

Windows NT 4.0 79 Windows Peer to Peer Printing Setup 80 Moving a Peer to Peer Printer 80 Removing Peer to Peer Software 81 Setting lpr Printing on an NT Network 81 Shared Printing in Windows 95/98 82 Dynamic Host Configuration Protocol 83

NetWare 4.x 84

Using NWADMIN 84

NetWare 3.x 86

Web JetAdmin 87

First, Go to the File Location 87 Second, Copy Files to WebJetAdmin Folders 87 Third, Reset Web JetAdmin Discovery 87

UNIX 88

First, Configure the IP Address on the 4400N 88 Second, Set Up Your Printing Mode 88

CHAPTER 8: MAINTAINING YOUR PRINTER 91

Overview 91

Precautions 91

Maintenance Schedule 92 Service Visit Schedule 92

Replacing the Toner Modules 93

Replacing the Fuser Oil Bottle 94

Replacing the Fuser Cleaning Roller 95

Cleaning the Belt Cartridge 96

Replacing the Belt Cartridge 97

Cleaning Inside the Back Cover 98

Replacing the Fuser Unit 99

Cleaning the Laser Lens 100

Replacing the Ozone Filter 101

Replacing the Toner Collector 101

Cleaning the Outside of the Printer 102

CHAPTER 9: TROUBLESHOOTING 103

Overview 103

Print Quality Maintenance 103 Simple Troubleshooting 103 Printer Messages 103

Preventing Paper Jams 105

Understanding the Paper Path 105

Removing Paper Jams 106

Misfeed Jams 106 Inner Jams 107

CONTENTS

vii

Outer Jams 108

Drum Jams 108

Print Quality 109

Background is Smeared 109

Image Edges are Missing or Peeling 109

Horizontal Jitter 109

Horizontal Ribbing 109

Image Shows Banding, Shadows, or Shifting 109

White Line 109

Vertical Streaks 109

Vertical White Band 109

Black Line 110

Vertical Line 110

Image Staggered Vertically 110

Horizontal Banding 110

Horizontal White Band 110

Toner Spots 110

Mixed Color Image 110

Color Misregistration 111

Toner Streak 111

Mottled Image 111

Shadowing 111

Insufficient Gloss 111

Back of Paper is Stained 111

Missing Print 111

Partial Printing 111

Network Printing Problems 112

Check the Printer Operation 112

Check the Network Settings Page 112

Check other Network Users 112

Review Recent System Changes 112

Check Hardware Connections 112

Check NIC Status Lights 112

Troubleshooting for NetWare 113

Troubleshooting for MacOS 114

CHAPTER 10: TECHNICAL SUPPORT 115

Overview 115

Assistance Nearby 115

Help From Within Your Company 115 Help From Your Dealer 115

NEC Technical Support 115

How to Contact NEC 115

Ordering Supplies 116

NEC Warranty and Service 117

NEC Service Contracts 117

SuperScript 4400 Printer Limited Warranty 117

Warranty Period 117 Warranty Coverage 117 Warranty Support 118 Obtaining Warranty Service 118 Limitation of Damages and

Implied Warranties 118

APPENDIX A: PRINTER SPECIFICATIONS i

APPENDIX B: MEDIA SPECIFICATIONS iii

APPENDIX C: SAFETY INFORMATION v

APPENDIX D: MOVING YOUR PRINTER vii

viii SuperScript 4400 Series — User’s Guide

CHAPTER 1

FEATURES

VERVIEW

The innovative NEC SuperScript™ 4400 color laser printer is the best value today for fast color and monochrome printing. The 4400 delivers high resolution, laser color output for business presentations and reports and is adaptable to changing business needs. The SuperScript 4400N network printer introduces the ﬁrst web-based printing capability. This allows you to print jobs to remote locations—across the building or across the country! This section reviews the features and options of each printer that will make it the busiest machine in your ofﬁce.

SuperScript 4400 Series Highlights

• Prints from 4 to 8 color pages per minute and up to 16 monochrome pages.

• With PostScript 3 or PCL5e printing languages, you can print almost anything. The printer automatically selects the appropriate printer language for incoming jobs.

note:

printer driver for your system. The PCL 5e printer driver is for monochrome printing only.

• 600 x 600 dpi printing is standard

• 1200x1200 dpi printing is available when a total of 80 MB of RAM is installed (96 MB for legal size paper).

• 32 MB of RAM standard, extendable to 128 MB

• 2.1 GB internal hard disk for storing fonts and forms.

• Year-2000 compliant

For color printing, you must use the PostScript 3

SuperScript 4400N Enhancements

With the network printer, you can take advantage of the latest printing technology.

• Printer Home Page provides access to web-based printing software, online Help, and other features.

• Using NEC’s PrintAgent™ software, conﬁguration and monitoring can be done from your workstation.

• Supports traditional network printing over NetWare, TCP/IP, EtherTalk, Windows 3.x and above, Windows NT 4.0, and NetBEUI/NetBIOS

• 96 MB of RAM standard, extendable to 128 MB

Printer Options

You can add these features to increase productivity.

• 250-sheet standard size Paper Tray 2

• 250-sheet Legal Tray

• Network Upgrade Kit with Network Interface Card (NIC)

Your Starting Point

The instructions in this guide assume that you are familiar with your computer and/or network operating systems, and that your system is conﬁgured and operating properly.

System Requirements

Y our SuperScript 4400 printer and software can operate using the following minimum system conﬁgurations.

Windows Operating System

• Microsoft Windows 3.x, Windows 95/98, or Windows NT 4.0

• 486 or higher CPU

• CD-ROM drive

• 5 MB of free hard disk space

• 8 MB or more of RAM

• Parallel Port (for the 4400)

• Ethernet connection (for the 4400N)

Mac OS

• Mac OS 7.1 or higher

• 68040 or higher CPU

• CD-ROM drive

• 5 MB of free hard disk space

• 8 MB or more of RAM

• Ethernet connection on the 4400N

Web-Based Printing Requirements

To use the web-based Pull Printing and NEC PrintAgent features, you need to have Microsoft’s Internet Explorer 4.01 SP1 web browser. Other requirements are described in Chapter 6, “Web Printing Setup.”

Supported Printing Environments

The SuperScript 4400 comes with software for using the printer on several operating systems and network.

• Microsoft® Windows® 3.x, Windows 95/98, and Windows NT® 4.0

• NetWare® versions 3.x and 4.x

• Mac™ OS 7.1 and higher using EtherTalk

• Peer to peer printing for Windows 95/98

• UNIX®

For network setup, your workstation and network operating system should be conﬁgured and operating correctly, and your SuperScript 4400 printer drivers should already be properly installed.

Hardware Requirements

You need to provide the following additional hardware to setup and connect your printer.

• For standard connection, a IEEE 1284 compliant parallel cable.

• For network connection, Category 5 twisted pair cable with RJ-45 connectors for 10/100Base-T Ethernet, shown here.

note:

detects whether you have a 10 Mbps or 100 Mbps Ethernet connection. For better performance, NEC recommends that you use shielded cable and connectors when connecting to 100 Mbps Ethernet.

The network interface card (NIC) automatically

Energy Saving

The SuperScript 4400 and 4400N printers meet the requirements of the Environmental Protection Agency’s Energy Star Computers program for printers. The purpose of this program is

to promote the manufacturing and marketing of energy-efﬁcient ofﬁce automation equipment, thereby potentially reducing combustion-related pollution. (The Energy Star emblem does not represent EPA endorsement of any product or service.)

2 SuperScript 4400 Series — User’s Guide

UPERSCRIPT

The

SuperScript 4400 Series CD

provides three options for installing printer drivers and printing utilities in Windows.

• Easy/Local Setup

• Custom/Network Client Setup

• Administrator Setup Choose the one that best suits your needs.

4400 S

that comes with your printer

ERIES

Printing Software for Windows

Easy/Local Setup

Use this option to quickly install the basic printing tools for your operating system. This is appropriate if you are connected to a SuperScript 4400 from the parallel port. Using this option, you can install

• PostScript 3 and PCL 5e printer drivers

• Adobe Acrobat Reader 3.01

• Onlinedoc.pdf—A print out

note:

printer driver. Also, the advanced setting, Image Color Matching (ICM), is not available with this setup.

Custom/Network Client Setup

If you are a network client with access to a SuperScript 4400N printer, you can use this setup to access web-based printing tools and network utilities. Using this option, you can install

• PostScript 3 printer driver with Image Color Matching

• PostScript 3 printer driver without Image Color Matching

• PCL 5e printer driver

• NEC PrintAgent for Remote Printing

• Utilities for peer to peer printing

• Internet Explorer 4.01 SP1

• Adobe Acrobat Reader 3.01

• Onlinedoc.pdf—A print out

For color printing, you must use the PostScript 3

User’s Guide

you can view online, or

Administrator Setup

This setup should only be used by system administrators who are familiar with the procedures for installing server software and network conﬁguration. Use it to install and use network utilities, and set up servers for NEC PrintAgent Pull Printing.

In addition to all the items available in the Custom/Network Client Setup, the following tools are provided.

• PrintAgent Pull Printing Server software

• PrintAgent Secondary File Server software

note:

must also install Microsoft’s Personal Web Server. You can download this from Microsoft’s web site at this URL

http://www.microsoft.com/ie/pws

• SuperScript MAP utility for Windows 95/98, and Windows NT 4.0

• BOOTP 32 for Windows 95/98 and Windows NT 4.0

To use the NEC PrintAgent Server software, you

Printing Software for Mac OS

The

SuperScript 4400 Series CD

provides the following software for Mac OS users.

• The AdobePS printer driver

• The SuperScript 4400 printer description ﬁle

• ICC ﬁles for Color Sync

Instructions for installing Mac OS software are on page 48.

that comes with your printer

FEATURES

SuperScript 4400 Series CD 3

4400N P

RINTER

WEB P

AGES

Every SuperScript 4400N network printer has a built-in web server and

Printer Home Page

you can use for a variety of

tasks, including

• Pull Printing from your desktop

• Installing the NEC PrintAgent Remote Printing driver

• Monitoring 4400N PrintAgent printers

• Performing network administration tasks

• Conﬁguring URLs for 4400N printers and servers

• Downloading Pull Printing Server software

• Downloading Secondary File Server software

• Getting information and Help

Once you assign an IP Addr ess to the printer, you can browse to it using Micosoft’s Internet Explorer 4.01. The URL uses the printer’s IP Address. It is for example

http://131.241.045.027

Two other useful printer web pages are

• The

URL Conﬁguration Page

install and conﬁgure Pull Printing Servers. The URL is

http://<Printer IP Address>/configure.html

See page 64 for more information.

• The

Network Administration Page

to conﬁgure the printer network settings. To access this, go the URL conﬁguration page and click the

Administration

The Printer Home Page

You can view the Printer Home Page from Windows, Mac OS, or UNIX. The URL is the IP address you assign to the printer, for example, http://131.241.45.65.

Click here to display the Pull Printing Page to print over the web without a driver

http://<Printer IP Address>

, which you can use to

, which you can use

Network

link. See page 75 for more information.

Click here to install the NEC PrintAgent driver for remote printing over the web

Click here to display the NEC PrintAgent window to monitor other web printers

Use these links to learn more about Pull Printing and Remote Printing using the NEC PrintAgent

4 SuperScript 4400 Series — User’s Guide

APER HANDLING AND

PECIAL

You can use the 4400 to print on a wide variety of media and sizes. SuperScript 4400 paper handling features let you manage print jobs and ofﬁce tasks efﬁciently.

Supported Media

Use any light or medium weight copier paper to print out draft copies of your documents. Then, for the best results on ﬁnal documents, you should consider using NEC’s Premium papers.

Premium Color Laser Paper - 24 lb. Bond: A bright paper with a super smooth ﬁnish for brilliant color reproduction. Use this for correspondence, proposals, charts, graphs, and illustrations.

Premium Color Laser Paper - 60 lb. Cover: A heavier stock that is ideal for report covers, mailers, greeting cards and invitations.

Ultra Glossy Color Laser Paper - 100 lb. Text: Has a double-sided glossy ﬁnish that is preferred for professional printing and photographic art. Use this for data sheets, brochures, and client presentations.

Premium Overhead Transparencies: Use this for brilliant projected images.

Your Starter Kit includes a sampler of NEC Premium papers. See page 116 for information about ordering NEC premium papers and other printer supplies. If you do not have the NEC Premium papers, try to match them as closely as possible for the best printing results. Appendix B, “Media Speciﬁcations,” has more information about choosing media.

When printing special media, be sure to load the paper tray only to the mark indicated for that media. When printing on thick or glossy stock, set the Media Type to Thick Stock on the printer Operator Panel, and reset it to Paper when your are done (see page 57 for instructions).

EDIA

Supported Paper Sizes

You can print on a variety of paper sizes including

Paper Size

Letter 8.5 x 11 216 x 279 Legal 8.5 x 14 216 x 356 A4 8.3 x 11.7 210 x 297 Executive 7.25 x 10.5 184 x 267 UK Quarto* 8 x 10 203 x 254 Folio* 8.5 x 13 216 x 330 Commercial #10 Env. 4.13 x 9.5 105 x 241

*Not available in PCL printer drivers.

note: To print Legal size paper, you must install the

optional Legal Paper Tray into Paper Tray 1 or Paper Tray 2.

Paper Source Selections

In your printer driver, you can specify which paper tray the printer should use for your print job: Tray 1, Tray 2 (option), or AutoSelect. When you specify AutoSelect, the printer automatically selects the right tray based on the media type in the trays. The printer can detect paper sizes based on how the trays are adjusted. Therefore, it is important to adjust the paper trays properly.

Orientation

Orientation describes the position of images on a page with respect to the long and short edges of the paper . You can print three ways.

Portrait means the page has a vertical orientation (the default).

Landscape means the page has a horizontal

orientation.

Rotated Landscape means the page has a horizontal

orientation and is ﬂipped.

Inches Millimeters

FEATURES

Number of Copies

You can set the number of copies to be printed up to 999 (99 for PCL).

Paper Handling and Special Media 5

UPERSCRIPT

4400 S

ETTINGS

Printer Settings

SuperScript 4400 printer settings give you many ways to customize your print job. There is often more than one place to change the same printer setting. These include

• The SuperScript PostScript 3 and PCL 5e printer drivers

• The Operator Panel on your printer

Using the Printer Operator Panel

Y ou can use the printer Operator Panel to cancel a print job or change settings that are not available in your printer driver. You can view messages on the Operator Panel to help diagnose printing problems. In addition, the printer operator panel allows you to print out font lists and test pages and view the total page count. You can also set the printer’s TCP/ IP address or reconﬁgure network settings. Chapter 5, “The Operator Panel,” provides instructions for using the printer operator panel.

Using Printer Drivers

Your printer software includes the PostScript 3 printer drivers for Windows 3.x, Windows 95/98, Windows NT 4.0, and Mac OS and the PCL 5e printer driver for Windows 3.x, Windows 95/98, and Windows NT 4.0. They offer a wide range of features for setting up your print job and printer settings.

Most of these features and settings are described in this chapter. A particular feature may be implemented slightly differently, depending on which driver you are using.

note: If you are unsure about a setting in your printer

driver, be sure to use the driver’s Online Help feature. Chapter 4, “Printer Drivers,” provides complete information about using your printer driver software.

When to Use the PostScript 3 or PCL 5e Printer Driver

Use the PostScript 3 driver for color documents and documents that contain many complex graphic images or extensive page layout formatting. The PostScript driver has more options and delivers better graphic processing.

Use the PCL 5e driver for monochrome documents that contain mostly text and limited formatting. The PCL5e driver processes this type of document quickly.

note: For color printing, you must use the PostScript 3

printer driver for your system. The PCL 5e printer driver is for monochrome printing only.

6 SuperScript 4400 Series — User’s Guide

OSTSCRIPT

These are general descriptions of settings available in the PostScript 3 printer drivers. The interface of the printer driver depends on the operating system you use. Not all settings are available for all drivers, or they may appear on different tabs in the printer driver. All printer drivers have Online Help available at the click of a button, with more information about speciﬁc settings. Chapter 4, “Printer Drivers,” shows the PostScript printer drivers and explains how to use them.

3 F

EATURES

Color Processing

Color Control

Use these settings to deﬁne color in your print job. Color Photo: Produces smooth color images, for the best

reproduction of photographic images. Color Business Graphics: Produces bright, solid colors,

suitable for presentation graphics, charts, and posters. Color Transparency: Use this for the best results when

printing color presentations on overhead transparency ﬁlm. Grayscale: Converts all colors in the document to black and

shades of gray for monochrome printing. Unadjusted: Does not apply any of the special color control

features.

Image Color Matching

This feature is available for advanced users (except for Windows NT). You must install it from the SuperScript 4400 Series CD using the Custom Install feature. It will not appear on the printer driver until you install it.

Watermarks

A watermark is text that appears on pages in your print job, such as DRAFT or CONFIDENTIAL. Use these settings to apply watermarks to your print job, create new watermarks, or modify existing watermarks. A preview area shows how the watermark will appear. You can also specify whether the watermark appears in the foreground or background, and on which pages it appears. This feature is not available for Windows NT.

Paper Handling

Layout

Use this feature to print multiple page images on the printed page, including 1, 2, 4, 6, 9, and 16. This gives you the ability to print pamphlets, storyboards, or thumbnail layouts. You can also print a border around the page image (except for 1 page only).

Unprintable Area

Use this setting to specify the area on the edge of the paper that cannot be printed on. This setting overrides margins set in the application.

Graphics

Resolution

Print resolution is measured by the number of dots per inch (dpi) in an image. The higher the number is, the ﬁner the resolution. Resolution can be set to 600 dpi (the default) or 1200 dpi.

note: 1200 dpi is only available when 80 MB of RAM are

installed in the printer (96 MB of RAM are required for printing legal size paper).

Sharp Edge Technology

Speciﬁes whether or not NEC’s Sharp Edge T echnology (SET) should be used. SET is only available with 600dpi. It reﬁnes the print quality of characters and line art by smoothing the ﬁne gradations along the edge of the printed image. It is best to turn this feature OFF for color photo images.

Halftoning

If graphic images in your document do not print correctly, use these settings to adjust screen frequency and angle. For example, use this when screened images show a moiré pattern.

Negative Image

If you select this, black and white values are reversed and RGB colors print as their complements.

FEATURES

PostScript 3 Features 7

Mirror Image

If you select this, pages are “mirrored” on the horizontal axis.

Scaling

You can enlarge or reduce the page image. A value of 100% (the default) means no enlargement or reduction. A value of 50% reduces the page image to half its normal size. A value of 200% doubles the size of the page image.

PostScript Options

There are several settings you can use to customize the way the driver processes print jobs

PostScript Output Format

These settings control the way the driver creates the PostScript language descriptions for page images.

Optimize for Speed: Check this for faster printing. This option may cause a problem for some print jobs if the printer does not have enough memory.

Optimize for Portability-ADSC: Check this to ensure that the document can be printed on any PostScript printer. Documents may take longer to print when this option is selected. This option is useful if the printer has limited memory, because it creates smaller documents.

Encapsulated PostScript (EPS): Use this to print your document as a single-page image that will be incorporated into another ﬁle. You must also select Output to File.

Archive Format: Use this to create a PostScript data stream that gets stored in a ﬁle to be used later.

PostScript Header

You can control whether the driver sends a PostScript header with each document. If the printer is shared on a network, this option should not be used. However , if you are on a local printer, you can save time by sending the header just once to the printer, where it is retained and printed with each job.

Error Handling

You can send an error handler with each print job. Then, if an error occurs, the printer prints a page with a message describing the nature of the error. Y ou or a technician can use this information to diagnose the problem.

PostScript Timeout Values

These settings deﬁne timeout periods allowed when the driver communicates with the printer . Enter a value from 0 to 999 seconds (32,767 seconds for NT). When zero is entered, the printer will wait indeﬁnitely. If you printer is shared, do not specify a value of zero.

Job Timeout: This is the maximum number of seconds the printer can take to print a single job. If the print job takes more time to print than the timeout value, the printer may stop printing and prepare to receive a new document.

Wait Timeout: This is the maximum number of seconds the printer will wait for data from the computer. While receiving a print job, the printer driver may pause to build a PostScript language description of each page. For complicated pages, which take longer to build, you may need to set a higher wait time.

Advanced Options

Advanced options allow you to optimize printer performance, but generally should not be changed unless you have speciﬁc reasons to do so. Use the driver Online Help feature for more information on these settings.

Device Options

You can use settings on the Device Options to match the attached printer conﬁguration so that the printer driver can generate optimized PostScript code.

Available printer memory

Set this to match the amount of memory you have installed in the printer.

Available font cache

The driver automatically adjusts the font cache size based on installed memory. Increase this amount for better performance of Type 32 bitmap fonts.

Installable options

Use this area to change the settings to match the printer’s hardware setup when you add options to the printer, including Tray 2, or more RAM memory.

8 SuperScript 4400 Series — User’s Guide

PCL 5E F

These are general descriptions of settings available in the PCL 5e printer drivers. The interface of the printer driver depends on the operating system you use. Not all settings are available for all drivers, or they may appear on different tabs in the printer driver. All printer drivers have Online Help available at the click of a button, with more information about speciﬁc settings. Chapter 4, “Printer Drivers,” shows the PCL 5e printer drivers and explains how to use them.

Resolution

Print resolution is measured by the number of dots per inch (dpi) in an image. The higher the number is, the ﬁner the resolution. Resolution can be set to 600 (the default), 300, 150, and 75 dpi. Lower resolutions require less memory and processing time.

Dithering

Select a dithering pattern for converting images from one format to another, for example, for printing color documents in black and white. Dithering, along with the intensity and resolution settings, effect the overall appearance of graphics in printed documents.

Halftone Color Adjustment

In the Windows NT driver this is an advanced feature for controlling how color appears in a document and is converted to monochrome when printed.

EATURES

Reserved printer memory

Specify how much memory to reserve for special printer functions, such as macros, front panel settings, etc. The reserved memory is not used for printing.

Printer memory tracking

Before printing a document, the printer driver calculates how much memory is required to print. If the document requires more memory than is available in the printer, the document is rejected. Use this setting to deﬁne how this calculation is made. A conservative calculation ensures that printer memory is never over-committed. A more aggressive calculation allows the printer to attempt printing a complex document, but memory may be over-exceeded and the print job may not be completed.

Printer Memory

This feature appears on the driver, but does not apply to the SuperScript 4400 printer and does not need to be adjusted.

Cartridges

This feature appears on the driver, but does not apply to the SuperScript 4400 printer and does not need to be adjusted.

FEATURES

Intensity

Adjust this setting to control the darkness of graphics in the printed document.

PCL 5e Features 9

ORKING WITH FONTS IN

INDOWS

Under most conditions your documents will print out well without any adjustment to font settings in your printer drivers. The Windows printer drivers have settings for specifying how TrueType fonts in your document are matched to PostScript fonts in the printer. You may want to adjust these if your documents take a long time to print or the quality of the font is not satisfactory. Font settings vary slightly on the Windows 3.x, Windows 95/98, and Windows NT 4.0 printer drivers.

PostScript 3 Font Settings

Send TrueType fonts to printer according to the font Substitution Table: Instead of downloading all

TrueType fonts to the printer, this selection substitutes PostScript fonts resident in the printer for the TrueType fonts used in the document according to a table you deﬁne.

Using the Substitution Table: The substitution utility allows you to view or edit which fonts in the printer should be substituted for the TrueType fonts in your document. Using resident printer fonts speeds printing.

Always use built-in printer fonts instead of TrueType fonts: Select this and the printer substitutes its closest

matching resident fonts. This speeds printing, but the document may not print out exactly as it appears on the screen

Always use TrueType fonts: Downloads bitmap TrueType fonts to the printer to print the document. This ensures the printed document will look the same as it does on the screen, but it may take longer to print.

PCL 5e Font Settings

Download TrueType fonts as outline fonts: TrueType

fonts used in your document are processed by the driver and downloaded to the printer as outline fonts. This provides the quickest printing time, but lowest quality for text output.

Download TrueType fonts as bitmap fonts: TrueType fonts used in your document are processed by the driver and downloaded to the printer as bitmapped fonts. Formatting is very accurate at small point sizes. Printing is faster, but not portable if printing to a ﬁle.

Print TrueType Text as graphics: TrueType fonts used in your document are processed by the driver and downloaded to the printer as graphics. This produces the best text quality, but can slow printing. This is best for documents with several graphics and little or no repeating text.

Install Printer Fonts: Use this to download soft fonts to the printer.

The Update Soft Fonts feature updates the driver to recognize new fonts. Use this if you have added new fonts to your system after you installed the driver.

10 SuperScript 4400 Series — User’s Guide

CHAPTER 2

GETTING STARTED

VERVIEW

This chapter tells you how to safely set up your printer and begin printing right away. Included are instructions for

• Selecting a location and unpacking

• Checking printer contents and identifying printer parts

• Installing the Belt Cartridge, Fuser Oil Bottle and Fuser Cleaning Roller, and Toner Modules

• Loading the Paper Tray

• Printing a Startup Page

• Connecting the printer to your computer or network

• Printing with the 4400 printer

• Quick web printing with the 4400N network printer

• Printing envelopes, transparencies, and labels

AFETY INSTRUCTIONS

To protect yourself and your equipment from possible damage, always follow these precautions.

• Protect the printer from dampness or spills.

• Save the printer box and all packing materials that came with your printer in case you need to ship it later.

• Lifting or moving the printer requires two adults!

• Read the installation instructions carefully before you plug in your printer, and follow all warnings.

• Keep this user’s guide handy for reference.

• Keep the printer level at all times, especially when the Fuser Oil Bottle is installed. Do not tilt more than 1.5°!

• The fuser area, under the Top and Back Covers is very hot. Let the printer cool at least 15 minutes before touching these areas.

WARNING! This printer is intended to be electrically

grounded. It comes with a three-wire grounding plug. This plug will only ﬁt a grounded AC outlet or power strip. This is a safety feature. Do not defeat the purpose of the grounding plug by removing the third pin.

ELECTING A LOCATION

Select a level, stable place with adequate space for air circulation and opening covers and trays. The area should be well ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the printer close to the

edge of your desk or table!

Safety Precautions

The printer and packaging weighs approximately 100 lbs. Moving and unpacking the printer requires two adults.

28”

10”

Keep printer vents unobstructed

10”

For more details on printer dimensions see Appendix A, “Printer Speciﬁcations.”

NPACKING

Follow these steps to safely unpack the printer.

1. Open the top cover of the packing box and remove the QuickStart poster.

2. Remove the Accessory kit and Starter kit from the top of the printer.

3. Turn the large plastic box screws at the bottom of the box to the left (A) and pull out to remove (B).

Unpacking the Printer Box

4. Using your thumb and ﬁnger, remove the plastic screw sleeves from the box (C).

5. Lift off the outer box (D).

6. Open the plastic bag that contains the printer and slide it down.

7. With one person on each side of the printer, grasp the printer at the hand grips where they are exposed by notches in the foam padding (E).

8. Lift the printer and place it on a sturdy, level surface.

note: Save the box, box screws,

and packing material. If you ship the printer in the future, be sure to follow the special packing instructions in Appendix D to safeguard internal components.

12 SuperScript 4400 Series — User’s Guide

Caution! The printer and packaging

weigh approximately 100lbs. To set up the printer and move it requires two adults.

HECKING PRINTER CONTENTS

Take a moment to verify that the following items were included in your printer box.

• SuperScript 4400 printer with 250-sheet Paper Tray 1

• QuickStart Poster

• Accessory Kit (see contents below)

• Starter Kit (see contents below)

QuickStart Poster

Toner Collector– installed inside printer

Printer with Standard 250-sheet Paper Tray 1

Power Cord

• SuperScript 4400 software in a license envelope

• Power Cord

• Toner Collector (installed next to the Toner Modules inside Front Cover of printer)

Starter Kit

NEC Paper Sample Pack Software Envelope

•SuperScript 4400 User’s Guide

•SuperScript 4400 Series CD

•Adobe® Photo Deluxe CD

Accessory Kit

Fuser Oil Syringe

(Save for future use!)

Fuser Oil Bottle Fuser Cleaning Roller Belt Cartridge

GETTING STARTED

Not Included …

To connect your printer, you need to provide the proper

parallel and/or network cable.

IEEE 1284 Bidirectional Parallel Cable

Category 5 Twisted Pair Cable with RJ-45 Connectors for 10/100Base-T Ethernet.

1 Black Toner Module 1 Cyan Toner Module 1 Magenta Toner Module 1 Yellow Toner Module

Checking Printer Contents 13

DENTIFYING PRINTER PARTS

Use the illustrations on the facing page to identify standard parts for the SuperScript 4400.

Front View

• Operator Panel—for displaying messages and conﬁguring the printer

• Power button—for turning on and off the printer

• Top Cover—provides access to the Fuser Unit and inside of the printer (also serves as the Output Tray)

• Output Tray —holds up to 250 printed sheets

• Top Cover Release button—unlocks and opens the Top Cover

• Front Cover—provides access to Toner Modules and Toner Collector

• Front Cover Latch—unlocks and opens the Front Cover

• Paper Tray 1—standard input tray, holds 250 sheets of paper

Front Internal View

• Toner Module Racks—holds Toner Modules

• Toner Collector—collects used toner

• Paper Transfer Rollers—moves the paper from the inside of the printer to the Output Tray

Back Internal View

• Transfer Drum—transfers image to paper

• Registration Rollers—keeps the paper straight

• Transfer Roller—works with the Transfer Drum to transfer the image to the paper

• Paper Discharger—removes the static electricity from the paper

• Transfer Unit—consists of the above four parts

Top Internal View

• Fuser Unit—uses heat and pressure to adhere the toner image to the paper. Contains two Fuser Rollers.

• Fuser Oil Bottle—holds the oil that helps adhere the toner image to the paper

• Fuser Cleaning Rollers—helps keep the Fuser Rollers clean

• Belt Cartridge—also known as the Photoconductor Belt Module or OPC Unit.

Back View

• Serial Number—necessary for warranty registration

• Back Cover—provides access to clear paper jams

• Back Cover Latch—lift to open back of printer

• Filter Cover—contains the Ozone Filter

• Bidirectional parallel interface—for attaching bidirectional parallel cable from your computer

• Ethernet interface—for attaching the Ethernet 10/100 Base-T connectors from your network

• Interface Panel—contains the controller board, hard drive and network interface card (if installed)

• Power Cord Connector—for attaching the power cord

• Back Vent—allows ventilation

14 SuperScript 4400 Series — User’s Guide

Important Printer Parts

FRONT VIEW

GETTING STARTED

FRONT INTERNAL VIEW

Operator Panel

Power Button

Front Cover

Paper Tray 1

BACK VIEW

Back Vent

Top Cover

Output Tray

Top Cover Release Button

Front Cover Latch

BACK INTERNAL VIEW

Transfer Unit consists of:

Transfer Drum

Registration Rollers

Transfer Roller

Paper Discharger

Toner Module Racks

TOP INTERNAL VIEW

Fuser Oil Bottle

Paper Transfer Rollers

Toner Collector

Fuser Cleaning Roller

Fuser Unit

Serial Number

Filter Cover

Back Cover Latch

Power Cord Connector

Belt Cartridge

Bidirectional Parallel Interface

SCSI Interface

Ethernet Interface

Interface panel

Identifying Printer Parts 15

NSTALLING THE BELT CARTRIDGE

1. Make sure all packing materials and tape are removed from the printer.

2. Open the Front Cover of the printer with the Front Cover Release Latch (A).

3. Open the Top Cover of the printer by sliding the Top Cover Release button forward (B)

4. Flip up the Belt Cartridge Locking Levers inside the printer (C).

5. Remove the Tension Release Pins from both sides of the Belt Cartridge (D).

6. Remove the black protective sheet from around the Belt Cartridge.

7. Slide the Belt Cartridge into the guides, as shown (E). (The ﬂat side of the cartridge should face the front of the printer.)

8. Snap the Belt Cartridge Locking Levers into place (F).

9. Close the Top Cover and then the Front Cover of the printer.

note: The Belt Cartridge is sometimes called the

Photoconductor Belt Module or OPC Unit.

Caution The Belt Cartridge should

slide easily into the printer. Do not force it!

16 SuperScript 4400 Series — User’s Guide

NSTALLING THE FUSER OIL BOTTLE

AND FUSER CLEANING ROLLER

1. Open the Top Cover of the printer (A).

2. Make sure the Lock Tabs are in the open position (B).

3. Remove the orange Tension Release Pins from the ends of the Fuser Rollers. Open the Pressure Release Tabs and pull the pins up and out (C).

note: You may have to pull hard to remove these.

4. Remove the Fuser Oil Bottle from its plastic bag and set into place with the shunt valve down and the labeled

Lock Tabs Open

side facing the front of the printer (D). The tab on the bottle should face right when viewed from the printer’s front. Place in front of the Lock Tabs.

5. Remove the Fuser Cleaning Roller from its plastic bag and set into place with the exposed part of the roller facing the front of the printer (E). The extra tab should be on the left. Place in back of the Lock Tabs over the Fuser Rollers.

6. Turn the Lock Tabs to the closed position holding the Fuser Oil Bottle and Fuser Cleaning Roller in place (F).

7. Close the Top Cover of the printer.

Tension Release Pins

GETTING STARTED

Installing the Fuser Oil Bottle and Fuser Cleaning Roller 17

Lock Tabs Closed

NSTALLING THE TONER

ODULES

1. Open the Front Cover of the printer(A).

2. Note the color labels inside indicating where to slide the different color Toner Modules (B) (C=Cyan, M=Magenta, Y=Yellow, and K=Black).

3. Begin with Cyan. Remove the Toner Module from its plastic bag and rock it gently three or four times (C).

4. Remove the protective tape from the module.

5. Remove (and save) the orange protective cover.

6. Hold the module level and slide into place along the racks in the printer (D).

7. Repeat steps 3 through 6 for the remaining color Toner Modules (E).

8. Close the Front Cover, making sure it clicks into place (F).

K (Black) Y (Yellow) M (Magenta) C (Cyan)

18 SuperScript 4400 Series — User’s Guide

OADING THE PAPER TRAY

Paper Tray 1 can hold up to 250 sheets of medium weight paper—U.S. letter size, executive, UK quarto, folio, or A4. It also holds envelopes, transparencies, and sheets of labels. See Appendix B, “Media Speciﬁcations,” for a complete list of media that can be used. The exact number of sheets Paper Tray 1 can hold depends on the weight of the paper.

1. Remove Paper Tray 1(A).

2. Squeeze on both sides of the length tab and slide it into

place. The outside of the tab should match the desired size marked on the inside of the tray (B).

3. Squeeze the left side guide and slide it to match your paper’s width (C). The inside of the tab should match the desired size on the tray (D).

4. Insert the paper into Paper Tray 1(E).

5. Reinsert Paper Tray 1 into the printer (F).

GETTING STARTED

Do not overﬁll Paper Tray!

Loading The Paper Tray 19

RINTING A STARTUP PAGE

Follow these steps to connect your printer to AC Power and print a Startup Page.

1. Make sure the power switch is turned off (button is out).

2. Connect the Power Cord to the rear of the printer.

3. Plug the other end of the Power Cord into a properly grounded outlet.

WARNING! This printer is intended to be electrically

grounded. It comes with a three-wire grounding plug. This plug will only ﬁt a grounded AC outlet or power strip. This is a safety feature . If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet with a properly grounded outlet. Do not defeat the purpose of the grounding plug by removing the third pin!

4. Turn on the printer power.

5. Indicator lights cycle and the following messages appear on the Operator Panel display in sequence.

Self Test SuperScript 4400 booting... INITIALIZING WARMING UP PRINTING

6. The printer issues the Startup Page and the following message appears on the Operator Panel display.

READY

20 SuperScript 4400 Series — User’s Guide

Power Warning Online

Menu OnLine

Data OHT Label

Feed Item Media

Previous Next

Select

ONNECTING THE PRINTER TO YOUR

OMPUTER OR NETWORK

This section shows you how to connect your SuperScript 4400 Series printer to your computer or network.

note: You can be connected to and receive data at the

parallel port and Ethernet port at the same time.

Connecting the 4400 Printer

If you have a SuperScript 4400, you can connect to an IBM®-compatible computer

using the bidirectional parallel interface. We recommend an IEEE 1284 bidirectional parallel cable that is no more than 6 feet in length. If you use a cable that is longer than 6 feet, it should be certiﬁed as bidirectional. Use the wire clips to fasten the cable to the printer.

Follow these basic steps

1. Make sure your computer and printer are turned off.

2. Plug the parallel cable into the parallel port on your

computer and printer.

3. Turn on your printer, wait until it displays the READY

message, then turn on your computer.

Continue to page 22 for printing instructions.

Connecting the 4400N Network Printer

If you have a SuperScript 4400N, you can connect to an Ethernet network. Use a Category 5 twisted pair cable with RJ-45

connectors for 10/100Base-T Ethernet. Follow these basic steps to connect the printer and verify that

the NIC is installed and operating properly.

1. Make sure your computer and printer are turned off.

2. Connect the network’s twisted pair cable with RJ-45 connectors to the new network port on your printer. Reattach the power cord to the printer, plug in the printer.

3. Turn on the printer. It may take up to 90 seconds to warm up, and then it prints a Network Settings page with NIC status information (shown on page 72).

note: Keep the Network Settings page. You will need

this information when conﬁguring the NIC for your network.

Continue to page 23 for printing instructions.

Interface Panel

Bidirectional Parallel (4400 and 4400N)

GETTING STARTED

SCSI Port

Ethernet 10/100Base-T (4400N only)

Connecting the Printer to Your Computer or Network 21

RINTING WITH THE

Once you have printed a Startup Page, you can install a printer driver from the SuperScript 4400 Series CD and begin printing.

There are three types of setup available for SuperScript 4400 Series printer software: Easy/Local, Custom/Network Client, and Administrator.

To get started, you can use the Easy/Local setup. This setup quickly installs the basic printing tools for your operating system. All setup options are described in more detail on page 3.

4400 P

RINTER

Easy/Local Setup for Windows 95/98 and Windows NT 4.0

Follow these steps.

1. Insert the SuperScript 4400 Series CD into the CD-ROM drive.

2. The Installer will launch automatically.

3. When prompted, select the Easy/Local installation option and click Next.

4. Continue responding to the selections displayed in the dialog boxes until installation is complete.

PostScript Driver Setup for Windows 3.x

Follow these steps to install and use the PostScript printer driver in Windows 3.x.

1. Boot your system and start Windows.

2. Insert the SuperScript 4400 Series CD into the appropriate drive (in this example we use drive E:).

3. In the Windows Program Manager, select Run from the File menu. Windows displays the Run dialog box.

4. Type E:\WIN31\PS\SETUP.EXE in the Command Line ﬁeld.

5. Click the OK button. This launches the Installer.

6. Respond to the selections displayed in the installation dialog boxes.

7. When installation is complete the installer will prompt you to restart Windows. Click the Restart Windows button.

8. After Windows restarts the Install PostScript Printer From PPD dialog box will appear.

9. Select NEC SuperScript 4400 PS. Click on Install.

10. When installation is complete click on Close.

Printing a Document from Your Application

You can do this using the print command of the application used to create your document.

1. Open a document you wish to print.

2. Select Print from the File menu. The Print dialog box appears.

3. Select the options you want in the Print dialog box, including the number of copies and page range.

4. When the options are selected, click OK to print the document.

22 SuperScript 4400 Series — User’s Guide

Instructions for setup and printing from a Mac OS computer are on page 48.

UICK

4400N N

The fastest way to begin printing over the network is to use NEC’s PrintAgent software and a web browser. This section shows how to set up NEC PrintAgent Remote Printing.

To use Remote Printing, you must have on your computer

• Microsoft Internet Explorer 4.01 SP1

• The Windows 95/98 operating system

WEB P

RINTING WITH THE

ETWORK PRINTER

First, Set the Printer’s IP Address

There are several ways to do this. The steps below show how to use the Operator Panel to set your printer’s IP Address.

1. Press the Online button of the Operator Panel. OFFLINE appears on the display.

2. Press the Menu button to enter menu mode. CONTROL appears on the display.

3. Press the Next button until COMMUNICATIONS appears on the display, and press the Select button.

4. Press the Next button until NETWORK appears on the display, and press the Select button.

5. Press the Next button until TCP/IP appears on the display, and press the Select button.

6. Press the Next button until NET ADDRESS appears on the display, and press the Select button.

7. Use the Operator Panel buttons to set values for each of the 12 digits in this manner.

First press Next to set the cursor to the ﬁrst digit. For the ﬁrst digit, press Select to increment to the correct

value. Then press Next to move to the next digit and press Select to increment to its correct value. Continue until all twelve digits are set. When the ﬁnal digit is set, press Next to conﬁrm the Net Address you set and then press Select.

8. Press Menu to exit menu mode and press Online to bring the printer online.

9. To validate any changes to network settings, you must turn the printer off, and then on again.

Easy Remote Printing Setup

Once the IP address is assigned to the printer, you can go to the Printer Home Page to download and install the NEC PrintAgent software and driver.

1. Launch your web browser.

2. Enter Printer’s IP Address as the URL to r each the Printer Home Page for example

http://131.241.045.027

3. Click on the Install Drivers button to download PrintAgent software.

4. In the File Download dialog box that appears, check Run

this program from its current location. and then click OK to begin downloading and installing.

5. During installation, you will be prompted to enter the URL (IP Address) of your printer so it can be added to your system as the default printer. When installation is ﬁnished, you can see the special NEC PrintAgent driver by selecting Settings and then Printers from the Windows Start menu.

The Printers Window

6. Restart for the new Driver to take effect.

note: You can also install Remote Printing software

from the

For more information on NEC PrintAgent Remote Printing and Pull Printing, see Chapter 6, “Web Printing Setup.”

SuperScript 4400 Series CD

GETTING STARTED

Quick Web Printing with the 4400N Network Printer 23

RINTING ENVELOPES

1. Format your envelopes in your computer application.

2. Remove Paper Tray 1 and adjust the paper guides to the envelope size you want to load.

3. Load no more than 15 envelopes into Paper Tray 1. Make sure the envelope stack is ﬂat and even.

4. The following illustration shows how to load a stack of envelopes in Paper Tray 1.

Stack the envelopes with ﬂaps down and facing left

6. Press the Online button on the Operator Panel to take the printer off line. Press the Media button once. The message MEDIA TYPE THICK appears. Press the Online button again.

Power Warning Online

Menu OnLine

Data OHT Label

Feed Item Media

Previous Next

Select

7. To return to printing regular weight paper again press the Online button. Press the Media button. The message

MEDIA TYPE PAPER appears. Press the Online button

again.

note: If envelopes are wrinkling, try envelopes made

from a different kind of paper. Generally, textured envelopes do not print well in laser printers.

RINTING ON THICK PAPER

Printing on thick stock or heavy paper is basically the same as printing on envelopes. Follow the Printing Envelopes directions above. Adjust the paper guides inside the tray to match your paper size.

WARNING! Do not use envelopes that have fasteners,

snaps, or windows. Also, do not use envelopes that seal with peel-off strips or pressure-sensitive adhesives. Printing on such envelopes can damage the printer.

5. Put Paper Tray 1 or Legal Tray back in the printer.

note: You can load envelopes in Paper Tray 1 or the

optional Legal Tray as long as the tray is inserted in the Paper Tray 1 Feeder.

24 SuperScript 4400 Series — User’s Guide

RINTING TRANSPARENCIES

• Create the information you need printed on the transparencies within your application. Try printing on a plain sheet of paper ﬁrst for proper placement.

• Print transparencies from Paper Tray 1 only.

• Load up to 50 sheets in Paper Tray 1.

• Keep the paper path clean. Transparencies are especially sensitive to dirt. If shadows appear on either the top or bottom of the sheets, refer to Chapter 8, “Maintaining Your Printer,” for instructions on how to clean the printer.

• If the manufacturer put a removable strip at the edge of the transparencies, load the transparencies with the strip toward the front of the printer (even if they recommend that the striped edge faces the back of the printer).

• The printer will automatically detect transparencies in Paper Tray 1.

• The best quality printing will be inside a 10 mm border around the edge of the transparency

10mm

RINTING LABELS

Print labels as you would thick paper. Printing labels, envelopes, thick paper , or transparencies takes slightly longer than plain paper.

Be careful to fan and align the label sheets in Paper Tray 1. When adding more label sheets, remove the ones already in the tray. Stack and fan together before putting them back.

1. Remove Paper Tray 1 and load no more than 80 label sheets.

GETTING STARTED

Best Print Area

note: The terms OHT (found on Operator Panel) and

OHP (found inside Paper Tray 1) both refer to transparencies.

• The OHT light on the Operator Panel will start blinking when the printer detects transparencies in Paper Tray 1.

2. Reinsert Paper Tray 1 into the feeder.

note: You can load label sheets in Paper Tray 1 or the

optional Legal Tray as long as the tray is inserted in the Paper Tray 1 Feeder.

3. Press the Online button on the Operator Panel to take the printer off line. Press the Media button once. The message MEDIA TYPE THICK appears. Press the Online button again.

4. To return to printing regular weight paper, press the Online button. Press the Media button. The message

MEDIA TYPE PAPER appears. Press the Online button

again.

note: Load label sheets face up in the tray.

Printing Transparencies 25

26 SuperScript 4400 Series — User’s Guide

CHAPTER 3

PRINTER OPTIONS

VERVIEW

This chapter provides instructions for installing and using printer options, including

• Installing the Network Interface Card (NIC)

• Installing the Legal Paper Tray

• Adding the Paper Tray 2 Unit

• Adding Memory (SIMM) See page 116 for information about ordering printer options

and supplies.

NSTALLING THE NETWORK

NTERFACE CARD

Part # 4010

If you have the SuperScript 4400N printer, it is already equipped with a Network Interface Card (NIC). If you purchased the NEC SuperScript 4400, you can upgrade it by installing a network interface card (NIC). Use the directions in this section for installation.

See Chapter 6, “Web Printing Setup,” for information about using NEC PrintAgent software for web printing.

See Chapter 7, “Network Setup,” for information about conﬁguring different network protocols.

(NIC)

SuperScript 4400 Network Interface Card

First, Prepare the Printer

1. Turn off the printer, r emove the power cor d from the r ear panel of the printer, and disconnect the printer cable from the port (A). Position the printer so you are facing the side and back corner where the cable port is located. Make sure that you have enough room to work.

2. Using a small phillips-head screw driver remove the two screws from the Interface Panel (expansion slot) on the rear of the printer (B), and pull out the Controller Board.

3. Remove the screw that holds the small 1.5” x 3.75” plate over the Network Slot. Remove the plate. Keep the screw (C).

Preparing the Printer

Second, Install the NIC

These steps are illustrated on the opposite page.

4. Remove the mounting screws and small bracket from the end of the standoff pins on the Controller Board (D). Avoid touching the Controller Board circuitry and components!

5. Remove the NIC from its protective bag (E). Handle the NIC only by its edges.

6. Hold the NIC so that its circuitry faces inside the printer and its LED’s face the back of the printer. Carefully align the standoff pin with the lower right corner of the NIC.

7. Plug the NIC’s connector to the Controller Board as shown (F).

8. Use the mounting screws and bracket (removed in step 4) to fasten the NIC to the standoff pins as shown. Attach the screw removed from the front in step 3 (G).

9. Slide the Controller Board back in the expansion slot. Reinstall and tighten the screws (H).

28 SuperScript 4400 Series — User’s Guide

Network Slot

Installing the NIC

PRINTER OPTIONS

Bracket

Installing the Network Interface Card (NIC) 29

Third, Test the NIC

Follow these steps to verify that the NIC is installed and operating properly.

1. Connect the network’s twisted pair cable with RJ-45 connectors to the new network port on your printer (A). Reattach the power cord to the printer (B), plug in the printer.

2. Turn on the printer (C). It may take up to 90 seconds to warm up, and then it prints a Network Settings page with NIC status information (shown on page 72).

note: Keep the Network Settings page. You will need

this information when conﬁguring the NIC for your network.

Your 4400 Printer is now a network printer. See Chapter 7, “Network Setup,” for conﬁguring your system to use the network printer.

Testing the NIC

NSTALLING THE LEGAL PAPER TRAY

Part #4004

Installation of the optional Legal Paper Tray is simple. Remove the standard paper tray from the main feeder or the optional Paper Tray 2 unit. Fill your new Legal Paper Tray and install as you would the standard tray (see page 19).

Legal Paper Tray

30 SuperScript 4400 Series — User’s Guide

DDING THE PAPER TRAY

Part #4005

1. Make sure the printer is turned off and disconnected.

2. Make sure there is plenty of room around and above the printer to work. Remove the optional Paper Tray 2 unit from its packaging. Find the packet of brackets and thumb screws and set aside.

3. Remove the .75”x 2” Connector Cable Door from the unit. Extent the Connector Cable away from the unit.

4. Set the Paper Tray 2 unit next to the printer. Carefully align the Paper Tray 2 unit to the printer. Keeping the printer level, lift the printer up and onto the Paper Tray 2 Unit as shown (A).

Adding Paper Tray 2 Unit

2 U

NIT

WARNING! It takes two adults to lift the printer and

assure that it is level. If the printer is tipped more than 1.5 degrees, oil will spill inside and cause damage.

5. Locate the metal tab with screw hole on each side of the Paper Tray 2 unit (A).

6. Take a metal bracket from the packet and hold it at a slight angle away from you. Slide the bracket up into the hole underneath the printer (B).

7. Make sure the hole in each metal bracket is lined up with the corresponding screw hole on the Paper Tray 2 unit. Insert and tighten the thumb screws (C).

PRINTER OPTIONS

Connector Cable

Screw Hole

Adding Paper Tray 2 will increase the printer’s height by 4 inches

Adding the Paper Tray 2 Unit 31

8. Facing the back of the printer , locate the Connector Cable at the rear of the Paper Tray 2 unit.

9. Remove the Cable Connector Door at the rear of the printer (D) and plug the cable in to the printer socket (E).

10. Place the Cable Connector Door that you removed from the printer over the opening on the Paper Tray 2 unit. Place the Cable Connector Door that you removed in step 3 over the cable plug opening on the back of the printer.

Adding Paper Tray 2 Unit

11. Snap on the left and right Paper Tray 2 unit covers (F).

12. Reconnect the power and interface cables to your printer.

13. Load paper into your new Paper T ray 2, turn your printer on and send a print job to the printer using paper from both trays.

Switch Cable Connector Doors after connecting cable!

32 SuperScript 4400 Series — User’s Guide

DDING

EMORY

(SIMM)

The SuperScript 4400 and 4400N have four Single Inline Memory Module (SIMM) slots. The 4400 comes with 32MB RAM. The 4400N comes with 96MB RAM. However , you can upgrade either model to a maximum of 128MB of RAM through the installation of additional SIMMs.

note: You may need additional memory to print on legal

size paper or at higher resolutions. See the following table.

See your local computer reseller to purchase expansion SIMMs.Use 72 pin, 60ns high-quality SIMMs. You can use both parity and non-parity DRAM SIMMs.

The following table lists the memory requirements, SIMM speciﬁcations, and advantages of added memory.

Desired Memory

40MB Two 16MB and

48MB Two 16MB and

64MB Four 16MB or

SIMMs to Use Advantages

Improved print speed

Two 4MB SIMMs

Two 8MB SIMMs

Two 32MB SIMMs

and performance

Improved print speed and performance

PRINTER OPTIONS

Adding additional memory will help ensure that your printer has enough memory to print the most complex graphic print jobs without sacriﬁcing resolution. Added memory will also increase print speed.

If you install the optional SuperScript 4400 NIC, you should also upgrade your memory from 32MB to 96MB. The easiest way to do this is to ﬁrst remove the two 16MB SIMMs that came with your printer. Then install two 32MB SIMMs in the ﬁrst two memory sockets. Reinstall the ﬁrst two 16MB SIMMs (that you removed) under these. Your printer now has 96MB of RAM.

Remove SIMMs from the bottom memory sockets ﬁrst. Install SIMMs to the top memory sockets ﬁrst.

The instructions that follow explain how to install memory in your printer yourself. You can also contact an NECauthorized dealer and have more memory installed for a service fee. Call 800-632-4650.

80MB Two 32MB and

Two 8MB SIMMs

96MB Two 32MB and

Two 16MB SIMMs

128MB Four 32MB SIMMs Improved print speed

Can print full color letter size at 1200 x 1200 dpi

Can print full color legal size at 1200 x 1200 dpi

and performance

note: If you are installing SIMMs of different capacities

you need to use the top two memory sockets marked “A” for the larger capacity SIMMs.

When you turn on your printer it will automatically recognize the added memory and show up on the Start Up page. Make sure the printer driver knows about your added memory. See page 40 about Device Options.

Adding Memory (SIMM) 33

Installing SIMM

1. Turn the printer off and disconnect it.

2. Using a small phillips-head screw driver remove the two screws from the expansion slot on the rear of the printer (A), and pull out the Controller Board part way (B).

3. To remove any un-needed SIMMs start from the bottom: Open the metal release brackets on each side of the

memory socket at the same time (C). The SIMM will be released from the memory socket(D).

4. To add SIMMs: Make sure the metal brackets on both sides of the

memory socket are open.

note: SIMMs of different values must be installed in

pairs.

Hold the SIMM so that the metal edge faces toward the memory socket and the notched side of the SIMM faces the right.

Hold the SIMM at a slight upward angle, being careful not to touch the connection points along the edge of the SIMM.

Insert the SIMM in the memory socket (E). Press the SIMM in and up until it clicks into place. Make sure the SIMM is seated securely and that the

metal brackets are closed.

5. Slide the controller board back into the printer and reinstall the screws (F).

6. Connect the interface cable and power cord.

Make sure notch is on the right!

34 SuperScript 4400 Series — User’s Guide

CHAPTER 4

PRINTER DRIVERS

VERVIEW

A printer driver is software that translates your computer data into a format that the printer can read and print out. You can access the printer driver software to change printer and document settings and manage fonts. First, you need to install the right printer driver for your system.

The SuperScript 4400 Series CD provides the following printer drivers.

• PostScript 3 for Window 3.x

• PCL 5e for Window 3.x

• PostScript 3 for Windows 95/98

• PCL 5e for Windows 95/98

• PostScript 3 for Windows NT 4.0

• PCL 5e for Windows NT 4.0

• PostScript 3 for Mac OS (on EtherTalk networks) In this chapter , you learn how to install, access, and use these

printer drivers to control printer settings. For deﬁnitions of the different settings available on printer drivers, see Chapter 1, “Features.” You can also use the online Help feature on any printer driver.

The SuperScript 4400 Series CD also provides software for conﬁguring and using the printer on NetWare, TCP/IP, and EtherTalk networks. Network setup is described in Chapter 7. Network printing, in most cases, requires the installation and use of printer drivers.

When to Use the PostScript 3 or PCL 5e Printer Driver

Use the PCL 5e driver for monochrome documents that contain mostly text and limited formatting. The PCL5e driver handles this type of document well and delivers faster printing than the PostScript3 driver.

note: For color printing, you must use the PostScript 3

printer driver for your system. The PCL 5e printer driver is for monochrome printing only.

Installation Options

There are three types of setup available for SuperScript 4400 Series printer software: Easy/Local, Custom/Network Client, and Administrator. This chapter provides instructions for using the Easy/Local setup. This setup quickly installs the basic printing tools for your operating system. This is appropriate if you are connected to a SuperScript 4400 from the parallel port. All setup options are described in more detail on page 3.

INDOWS

95/98

Installing Printing Software

Follow these steps to use the SuperScript Installer in Windows 95/98.

1. Insert the SuperScript 4400 Series CD into the CD-ROM drive.

2. The Installer will launch automatically.

3. When prompted, select the Easy/Local installation option and click Next.

4. Continue responding to the selections displayed in the installation dialog boxes.

5. When installation is complete, restart Windows.

Printing a Document

You can do this using the print command of the application used to create your document.

1. Open a document you wish to print.

2. Select Print from the File menu. The Print dialog box appears.

3. Select the options you want in the Print dialog box, including the number of copies and page range.

4. When the options are selected, click OK to print the document.

Accessing a Printer Driver

You can access the printer driver from your application, or the Windows Printer folder.

From your application

Different applications have different methods for accessing the Printer Setup. Below is one common example. If it does not work with your application, consult your software manual.

1. Select Print from the File menu of your application.

2. In the Print dialog box that appears, click the Name pulldown menu and select a printer from the list.

3. Then click the Properties button in the Print dialog box to display the printer driver.

From the Printers folder

1. Press the Start button and point to Settings in the Start pop-up menu. In the menu that appears, click Printers.

2. In the Printers folder , select the printer driver you wish to view .

3. From the File menu, select Properties.

Changing Settings in the Printer Driver

In the Properties folder, you simply point and click to change printer settings.

1. Select a category of settings that you want to change by clicking its name tab.

2. Click to select new settings in the property sheet.

3. Click OK to save the changes you made in all property sheets and close the printer driver. Click Apply to save the changes you made in a property sheet. The printer driver remains open. Click Cancel to close the printer driver. Y our changes will not be implemented.

Setting Another Printer Driver as Default

You can change printer drivers using the Printers folder.

1. Press the Start button and point to Settings in the Start pop-up menu. In the menu that appears, click Printers.

2. In the Printers folder, double-click a new printer driver.

3. In the folder that appears, select Set As Default from the Printer menu.

36 SuperScript 4400 Series — User’s Guide

Using the Windows 95/98 Printer Drivers

Windows 95/98 Printer Driver - System Tabs

The General, Details, and Sharing tabs provide access to Windows features for setting up your printer. A brief description is provided here. For more information about settings on these tabs, see the Windows manual.

General Tab

This tab provides general information about the printer. Use the Comment area to add comments about the printer. You can specify a separator page to be sent between jobs, and print a test page to troubleshoot problems.

Details Tab

Use this tab to customize the local and network port connections to the printer and specify print spooling settings.

Click the Help button to view the complete Help ﬁle.

Click any tab to view more printer settings.

Sharing Tab

Use this tab to customize the local and network port connections.

PRINTER DRIVERS WINDOWS 95/98

Click OK to save changes and close the driver.

Click Cancel to discard changes and close the driver.

Click Apply to save changes and leave the driver open.

Click the ? Help icon and click a setting on the driver to view more information about it.

Windows 95/98 37

Windows 95/98 Printer Driver - PostScript 3 Tabs (I)

PostScript Tab

Use these settings to conﬁgure options for the PostScript printing language.

Watermarks Tab

A watermark is text that appears on pages in your print job, such as DRAFT or CONFIDENTIAL. Use these settings to customize watermarks for your print job.

Click here to customize advanced features.

Paper Tab

Use the Paper tab to customize paper handling for the print job.

NEC Features Tab

This tab allows you to control the special features of the SuperScript 4400 printer.

This preview area shows the effect of your selections.

Click the Help button to view the complete Help ﬁle. Click the ? Help icon and click a setting on the

driver to view more information about it. Click any tab to view more printer settings. Click the Restore Defaults button to replace current

settings on the tab with factory defaults.

38 SuperScript 4400 Series — User’s Guide

Click here to print page borders on your job.

To order NEC Premium papers call 800-632-2326

Windows 95/98 Printer Driver - PostScript 3 Tabs (II)

Graphics Tab

Use the Graphics tab settings to deﬁne print quality.

Fonts Tab

You can use the Fonts tab to specify how TrueType fonts in your document will be processed by the printer.

PRINTER DRIVERS WINDOWS 95/98

Click the Help button to view the complete Help ﬁle. Click the ? Help icon and click a setting on the

driver to view more information about it. Click any tab to view more printer settings. Click the Restore Defaults button to replace current

settings on the tab with factory defaults.

Device Options Tab

You can use settings on the Device Options tab to match the attached printer conﬁguration so that the printer driver can generate optimized PostScript code.

Click here to display the Font Substitution Table.

Windows 95/98 39

Windows 95/98 Printer Driver - PCL 5eTabs

Paper Tab

Use the Paper tab to customize paper handling for the print job.

Graphics Tab

Use the Graphics tab settings to deﬁne print quality.

Fonts Tab

You can use the Fonts tab to specify how TrueType fonts in your document will be processed by the printer.

Device Options Tab

You can use settings on the Device Options to match the attached printer conﬁguration so that the printer driver can generate optimized PostScript code.

Click the Help button to view the complete Help ﬁle. Click the ? Help icon and click a setting on the

driver to view more information about it. Click any tab to view more printer settings. Click the Restore Defaults button to replace current

settings on the tab with factory defaults.

40 SuperScript 4400 Series — User’s Guide

INDOWS

NT 4.0

Installing Printing Software

Follow these steps to use the SuperScript Installer in Windows NT 4.0.

1. Insert the SuperScript 4400 Series CD into the CD-ROM drive.

2. The Installer will launch automatically.

3. When prompted, select the Easy/Local installation option and click Next.

4. Continue responding to the selections displayed in the installation dialog boxes.

5. When installation is complete, restart Windows.

Printing a Document

You can do this using the print command of the application used to create your document.

1. Open a document you wish to print.

2. Select Print from the File menu. The Print dialog box appears.

3. Select the options you want in the Print dialog box, including the number of copies and page range.

4. When the options are selected, click OK to print the document.

Accessing Printer Properties

Y ou can access the Printer Pr operties page from the Windows Start menu.

1. Press the Start button and point to Settings in the Start pop-up menu. In the menu that appears, click Printers.

2. In the Printers folder , select the printer driver you wish to view .

3. From the File menu, select Properties.

Accessing Document Properties

You can access the Document Properties page from an application, such as Word or Excel.

1. Select Print or Print Setup from the File menu of your application.

2. In the Print dialog box that appears, click the Name pulldown menu and select a printer from the list.

3. Then click the Properties button in the Print dialog box to display the printer driver.

Changing Settings in the Printer Driver

In the Document Properties page, you simply point and click to change printer settings.

1. Select the Page Setup or Advanced tab to ﬁnd the setting you want to change.

2. Click to select new settings. In the Advanced tab, when you click a setting in the scrolling menu, more speciﬁc options are shown in the lower portion of the window.

3. Click OK to save the changes you made in all property sheets and close the printer driver. Click Cancel to close the printer driver. Y our changes will not be implemented.

Setting Another Printer Driver as Default

You can change printer drivers using the Printers folder.

1. Press the Start button and point to Settings in the Start pop-up menu. In the menu that appears, click Printers.

2. In the Printers folder, double-click a new printer driver.

3. In the folder that appears, select Set As Default from the Printer menu.

PRINTER DRIVERS WINDOWS NT 4.0

Windows NT 4.0 41

Using the Windows NT 4.0 Printer Driver

Windows NT 4.0 Printer Properties

The General, Ports, Scheduling, Sharing, and Security tabs provide access to Windows features for setting up your printer. For information about settings on these tabs, see the Windows manual.

Click the ? Help icon and click a setting on the driver to view more information about it.

Click the Help button to view the complete Help ﬁle.

Click any tab to view more settings.

The Device Settings tab lets you change printer properties speciﬁc to the SuperScript 4400. (More settings are available when you select Print or Print Setup from your application’s File menu.) The Device Settings tabs are different for the PostScript 3 and PCL 5e printer drivers, and are shown below.

PostScript 3 Device Settings

PCL 5e Device Settings

Click any setting in the scrolling menu and the lower portion of the tab displays more options for that setting.

Click OK to save changes and close the driver.

42 SuperScript 4400 Series — User’s Guide

Click Cancel to discard changes and close the driver.

Windows NT 4.0 Document Properties - PostScript 3

You can change document settings using the Document Properties pages. To access these, select Print or Print Setup from your application’s File menu

Page Setup Tab

Use this tab for general page setup options.

Advanced Tab

Use this tab to access all Windows NT 4.0 printer driver settings. PostScript settings are described in Chapter 1.

PRINTER DRIVERS WINDOWS NT 4.0

Click OK to save changes and close the driver.

Click Cancel to discard changes and close the driver.

Click any setting in the scrolling menu and the lower portion of the tab displays more options for that setting.

Windows NT 4.0 43

Windows NT 4.0 Document Properties - PCL 5e

You can change document settings using the Document Properties pages. To access these, select Print or Print Setup from your application’s File menu

Page Setup Tab

Use this tab for general page setup options.

Advanced Tab

Use this tab to access all Windows NT 4.0 printer driver settings. PCL 5e settings are described in Chapter 1.

Click OK to save changes and close the driver.

Click Cancel to discard changes and close the driver.

44 SuperScript 4400 Series — User’s Guide

Click any setting in the scrolling menu and the lower portion of the tab displays more options for that setting.

INDOWS

Installation for Windows 3.x (PostScript)

1. Boot your system and start Windows.

2. Insert the SuperScript 4400 Series CD into the appropriate drive (in this example we use drive E:).

3. In the Windows Program Manager, select Run from the File menu. Windows displays the Run dialog box.

4. Type E:\WIN31\PS\SETUP.EXE in the Command Line ﬁeld.

5. Click the OK button. This launches the Installer.

6. Respond to the selections displayed in the installation dialog boxes.

7. When installation is complete the installer will prompt you to restart Windows.

8. After Windows restarts, the Install PostScript Driver From PPD dialog box appears.

9. Select NEC SuperScript 4400 PS. Click on Install.

10. When installation is complete, click on Close.

Printing a Document

You can do this using the print command of the Windows application used to create your document.

1. Open a document you wish to print.

2. Select Print from the File menu. The Print dialog box appears.

3. Select the options you want in the Print dialog box, including the number of copies and page range.

4. When the options are selected, click OK to print the document.

Accessing the Printer Driver

You can access the printer driver from your application and the Windows Control Panel.

From your application

Different applications have different methods for accessing a printer driver. Below is one common example. If it does not work with your application, consult your software manual.

1. Select Print from the File menu of your application.

2. In the Print dialog box that appears, click the Setup button.

3. In the Print Setup dialog box that appears, select the appropriate SuperScript printer driver in the Printers list and then click the Setup button.

From the Windows Control Panel

1. In the Windows Control Panel double-click the Printers icon.

2. In the Printers dialog box that appears, select the driver you wish to view from the Installed Printers list. Then click the Setup button.

Changing Settings in the Printer Driver

In the printer driver, you simply point and click to change printer settings.

1. In the PostScript 3 driver, select a category of settings that you want to change by clicking its name tab. In the PCL 5e driver, press the Options button to display more settings.

2. Click on any setting to select it.

3. Click OK to save the changes you made in all property sheets and close the printer driver.

Click Apply (PostScript driver only) to save the changes you made in a property sheet. The printer driver remains open.

Click Cancel to close the printer driver . Y our changes will not be implemented.

Setting Another Printer Driver as Default

You can change printer drivers using the Windows Control Panel.

1. In the Windows Control Panel double-click the Printers icon.

2. In the Printers dialog box that appears, select the driver you wish to use in the Installed Printers list.

3. Click the Set As Default Printer button.

4. Click on the Close button to close the Printers dialog box.

PRINTER DRIVERS WINDOWS 3.X

Windows 3.x 45

The Windows 3.x PostScript 3 Printer Driver

Paper Tab

Use the Paper tab to customize paper handling for the print job.

PostScript Tab

Use these settings to conﬁgure options for the PostScript printing language.

Features Tab

This tab allows you to control the special printer features.

Job Control

Use these settings to conﬁgure more options for PostScript printing.

Fonts Tab

You can use the Fonts tab to specify how TrueType fonts in your document will be processed by the printer.

Watermarks Tab

A watermark is text that appears on pages in your print job, such as DRAFT or CONFIDENTIAL. Use these settings to customize watermarks for your print job.

Click the Help button to view the complete Help ﬁle.

46 SuperScript 4400 Series — User’s Guide

Click Cancel to discard changes and close the driver.

Click OK to save changes and close the driver.

Windows 3.x - PCL 5e Printer Driver

PRINTER DRIVERS WINDOWS 3.X

The PCL 5e printer driver window has general document settings. Press the button to display more settings for adjusting graphic output.

Click the Help button to view the complete Help ﬁle. Click Cancel to discard changes and close the driver. Click OK to save changes and close the driver. Click About to view version and copyright information.

Options

Windows 3.x 47

You can print from Mac OS version 7.1 and higher, to the SuperScript 4400N network printer over EtherTalk.

Installing Printing Software

1. Insert the SuperScript 4400 Series CD in your drive and double-click the AdobePS Installer icon.

2. Follow the installation instructions for the AdobePS laser printer driver.

3. After you have installed the AdobePS software, doubleclick the SuperScript 4400 Installer icon.

4. The installer prompts you to select install preferences and places the software on your hard drive.

Choosing the Printer

1. Select Chooser from the Apple menu and make sure the AppleTalk Active button is selected.

2. In the Chooser, select the AdobePS printer icon, select the AppleTalk zone your printer is on, then select the printer’s name, SuperScript 4400, in the printer list.

Conﬁguring the PPD

1. Click the Setup button in the Chooser.

2. In the Setup dialog box, click Auto Setup. The driver will attempt to determine the correct PPD (PostScript Printer Description) ﬁle to associate with the printer.

3. In the Printer Descriptions dialog box, select SuperScript 4400 and click Select.

4. When the Setup dialog box reappears, click the Conﬁgure button.

5. In the Conﬁgure dialog box, use the pull-down menus to specify options currently installed in your printer.

Renaming Your Printer

Rename your printer if you have more than one SuperScript 4400 printer on your network. To do this you need a copy of Apple Printer Utility. Obtain this online from Apple Computer at this URL:

http://http.info.apple.com/ftp/ Apple_Support_Area/Apple_Software_Updates/ US/Macintosh/Printing/LaserWriter/ Apple_Printer_Utility_2.2.img.bin

…or by requesting the Apple LaserWriter 8.5.1 driver installer disk set from Apple by calling 800-SOS-APPL.

Then perform a custom install of the Apple Printer Utility.

1. Launch the Apple Printer Utility.

2. Select the zone in which your SuperScript 4400 printer resides.

3. Select the printer you wish to rename and click Open Printer.

4. Select the Name section of the window by clicking the arrow.

5. Type your desired name into the ﬁeld labeled AppleTalk Name.

6. Click the Send button.

Printing

To print a document from your Mac OS computer

1. Select Print from the File menu.

2. A Print dialog box appears that allows you to select the settings you want. Change the center “Panel” of settings by selecting categories from the Settings pull-down menu.

3. Select one of the following options from the Destination pull-down menu.

Printer: Your document is printed out on your printer (the default).

File: The document canbe saved as either a PostScript Job or an Encapsulated PostScript ﬁle.

4. When all settings are speciﬁed, click the Print button to print the document.(See the Print dialog on page 49.)

Page Setup

To view and change Page Setup settings

1. Select Page Setup from the File menu.

2. A dialog box appears that allows you to select the settings you want. Change the center “Panel” of settings by selecting Page Attributes or PostScript Options from the pull-down menu.

3. Select options and click OK to return to the document.

48 SuperScript 4400 Series — User’s Guide

Mac OS -Print Dialog Box

Pull down the Settings menu to view more categories in the center panel.

PRINTER DRIVERS MAC OS

Mac OS 49

50 SuperScript 4400 Series — User’s Guide

CHAPTER 5

PERATOR PANEL FEATURES

THE OPERATOR PANEL

VERVIEW

The printer Operator Panel allows you to read printer messages and change printer settings directly at the printer. The diagram below identiﬁes the different areas of the Operator Panel.

This chapter describes

• Operator Panel features, including indicator lights, the message display, and buttons

• Using the Operator Panel menu tree

• Important tasks you perform using the Operator Panel and menu tree settings.

Power Warning Online

Menu OnLine

Data OHT Label

Feed Item Media

Previous Next

Select

Indicator Lights

The indicator lights on the Operator Panel communicate the operating status of the printer.

Light Mode Status

Power On Printer power is on or in POWER SAVE

mode. (Green) Off Printer power is off. Warning On Call for service (see page115). (Red) Off Normal state, no action is required.

Blinking The printer has a problem. See the

message display. If there is no

message, call for service (see

page115). Online On Printer is online and ready to print. (Green) Off Printer is ofﬂine or in menu mode.

Blinking Printer is warming up.

Data On Print buffer contains data. (Orange) Off Print job has ended or print buffer has

been cleared by pressing the Feed button.

Blinking Data is being sent to the printer.

OHT (Green)

Label (Green)

Off

Media type is set to Over Head Transparency (OHT).

Media type is not set to OHT. Media type is set to Label.

Media type is not set to Label.

The Message Display

The Operator Panel status display is an LCD panel that shows status messages, alert messages, media types, and menu selections. When the printer is performing a job, the

Status messages with their explanation. Alert messages are explained on page 104. Service messages require that you call an authorized service representative. See page 115 for information about service and technical support.

display indicates a printer status message, such as

PROCESSING, PRINTING, etc. The standard display is READY,

meaning the printer is ready for use. The table below lists

Status Message Explanation

INITIALIZING RESETTING WARMING UP

Indicates that the printer is initializing. Indicates that the printer settings are being restored to their factory defaults. Printer is not yet ready to operate. It is performing an initial power up check or the fuser

unit is warming up to operating temperature.

READY PRINTING PROCESSING WAITING POWER SAVE

MODE MEDIA TYPE <type>

SELECTED TEST PRINT FIRST JOB RESETTING JOB OFFLINE PRESS SELECT TO

CANCEL JOB

Printer is online and ready to print under Auto Emulation Switching mode. Printer is printing a page. Printer is processing a job. Printer is waiting for additional input to complete the print job. Printer is in Power Saving mode. When the printer receives data or you press any button,

the display restores ordinary printer messages. Shows the current paper type <PAPER OR THICK STOCK> when user presses Media button. Appears when a setting is selected. Printer is printing a test page. Start page is printing (if enabled). Printer is resetting a job. Printer is ofﬂine. This appears if you press the Online button while the printer is processing a job or waiting

for additional input to complete the print job. Then press the Select button to cancel the job.

52 SuperScript 4400 Series — User’s Guide

Operator Panel Buttons

Operator panel buttons have different functions depending on whether the printer is online, ofﬂine, or in menu mode. The table below summarizes Operator Panel buttons. The

Button Mode Function

Online Ofﬂine Press to bring printer online.

Online Press to take printer ofﬂine. Menu Button is not active.

Feed Ofﬂine In PCL emulation or Automatic Emulation Switching (AES) mode, pressing this button with the DATA

indicator light on allows data stored in the print buffer to be printed out. This button is not active in

PostScript emulation mode.

Online Button is not active. Menu Button is not active.

Menu Ofﬂine Press to enter the menu mode. The menu category, CONTROL appears on the status display.

Online Button is not active. Menu Press to exit menu mode.

Media Ofﬂine Press once to change media to Thick stock (use for en velopes and labels too) Green LED light turns on.

Press again to return to plain paper. When the printer detects overhead transparencies in the paper tray,

the button is not active, and the green OHT indicator light goes on. When the transparencies are

removed from the paper tray, the status returns to whatever media was being used previously.

Online Button is not active. Menu Button is not active.

Item Ofﬂine Button is not active.

Online Button is not active. Menu Press to go up one menu level.

Previous Ofﬂine Button is not active.

Online Button is not active. Menu Press to display previous item in a menu.

Next Ofﬂine Button is not active.

Online Button is not active. Menu Press to display next item in a menu.

Select Ofﬂine Button is not active.

Online Button is not active. Menu Enables changes made to settings in the menu tree.

Operator Panel menu tree and procedures for changing printer settings are discussed beginning on page 54.

THE OPERATOR PANEL

Operator Panel Features 53

SING THE

ENU TREE

You can use the Operator Panel to set communications channels, print forms or pages, view usage reports, use special features, or change printer settings. (However, in most cases, you will use your printer drivers to change printer settings.) Follow these three basic steps to enter menu mode and navigate through the menu tree

1. Turn on the printer, if necessary.

2. Press Online to turn the indicator light off and take the printer ofﬂine. The display changes from READY to

OFFLINE.

3. Press Menu. The display changes to MENU CONTROL.

4. You navigate through the menu tree by pressing the menu selection buttons on the operator panel.

• Press Next to go to the next item in a menu.

• Press Previous to go to the previous item in a menu.

• Press Select to go to the next menu level or to choose the displayed setting if you are at the lowest menu level.

• Press Item to move back to the previous menu level.

• Press Menu to exit menu mode. If you changed any network settings, you must restart the printer to validate the new settings.

An Example of Using the Menu Tree

The Operator Panel menu tree has seven top-level menu categories. Each category contains items you can select, and some of these items contain even more options. These form a menu tree, but as you navigate through the menu tree, only the currently selected item is shown on the status display.

Checking Total Page Count

This example illustrated below shows the steps you take to view the total page count. Follow these steps

1. Press Online. OFFLINE appears on the display.

2. Press Menu. MENU - CONTROL appears on the display.

3. Press Next. MENU - SETUP appears on the display.

4. Press Next. MENU - POSTSCRIPT appears on the display.

5. Press Next. MENU - PCL appears on the display.

6. Press Next. MENU - COMMUNICATIONS appears on the display.

7. Press Next. MENU - USAGE STATUS appears on the display.

8. Press Select. Press Next until TOTAL PAGE COUNT appears on the display. appears on the display.

9. Press Select and the number of pages printed appears on the display.

Using the Operator Panel Menu Tree

Press Next to display the

Press the Online button to take the Printer Ofﬂine

READY

OFFLINE

Press Menu to enter menu mode

54 SuperScript 4400 Series — User’s Guide

next item in a menu

CONTROL

SETUP

POSTSCRIPT

PCL

COMMUNICATIONS

USAGE STATUS

PRINT FORM

Press Select to move to a lower menu or to select a setting when you are at the lowest level in

a menu Press Previous to display the

previous item in a menu Press Item to move back

to the previous menu level

TOTAL PAGE COUNT

Key

Online

Ofﬂine

= Item = Menu

= Select

S N

= Next

= Previous

Operator Panel Menus

The Operator Panel has the seven main menus, described below (Default selections for each setting are marked with an asterisk (*).

Control Menu

Use this menu to cancel the current print job or reset the printer when the printer is in an error state. Selecting RESET

PRINTER

perform a self-test. RESET NIC allows you to reset the network interface parameters without rebooting.

Setup Menu

Use this menu to conﬁgure the default settings for jobs that are not sent using printer driver software, or restore the factory default settings. The JOB DEFAULTS submenu allows you to set the appearance of print jobs. The MISCELLANEOUS menu allows you to set printer operation settings. Select

RESTORE DEFAULTS to return printer settings to their factory

defaults (except communications parameters).

restarts the printer and causes it to reinitialize and

CONTROL

RESET PRINTER RESET NIC

SETUP

JOB DEFAULTS

RESOLUTION** EDGE SMOOTHING

COPIES

CONFIRM PARAMETERS*

600 x 600* / 1200 x 1200 ENABLE* / DISABLE

1* to 999

PostScript Menu

Use this menu to conﬁgure the printer’s settings for the PostScript interpreter.

POSTSCRIPT

STARTUP PAGE PRINT PS ERRORS

JOB TIMEOUT WAIT TIMEOUT

NEVER*, 20, 40, 60, 80, ... 280, 300

NEVER, 20, 40, 60, 80, ... 240*,280, 300

YES* / NO

PCL Menu

Use this menu to conﬁgure the printer’s settings for the PostScript interpreter.

PCL

SET FONT

SOURCE NUMBER

PITCH ✝ HEIGHT ✝

SYMBOL SET

TIMEOUT

0, 5, 10, 15, 60*... 300

INTERNAL / DOWNLOAD 0*, 1, 2, 3, ... 50

0, 0.44,10*, ... 999.99

2.00,4.25, … 12.00*, ... 999.75

Roman-8*, etc.

THE OPERATOR PANEL

MISCELLANEOUS

POWER SAVE

JAM RECOVERY

MEMORY

RESTORE DEFAULTS

NEVER, 30 MIN., 1HOUR*,

1.5HOURS, 2HOURS, 3HOURS

NO / YES*

32MB, 40MB, 48MB, 64MB, 72MB, 80MB, 96MB, 128MB

*Default selection for the setting. ** 1200 x 1200 resolution will be available when 80MB or

more memory is installed.

✝ Either PITCH or HEIGHT will be displayed depending on the

default font selected by the ID number.

Using the Menu Tree 55

Communications Menu

This menu has settings that enable the printer to receive print job from Parallel port or NIC, and to conﬁgure emulations and networking protocols. See page 58 for instructions on conﬁguring TCP/IP parameters such as the network IP address.

COMMUNICATIONS

PARALLEL PORT

ENABLE

YES* / NO

Usage Status Menu

Use the Usage Status menu to view the total number of pages printed. The printer resets the count whenever a Fuser Unit, or Belt Module is installed and you reset its status in the Operator Panel.

USAGE STATUS

TOTAL PAGE COUNT ROLLER REPLACE? BELT REPLACE? FUSER REPLACE?

PERSONALITY

BIDI

NETWORK

ETHERTALK NOVELL IPX TCP/IP

ENABLE* /DISABLE NET ADDRESS SUBNET MASK GATEWAY

PERSONALITY

PS STANDARD PS BINARY PS TBCP PCL AIS RAW* AIS BINARY AIS TBCP

ON / OFF*

ENABLE* / DISABLE ENABLE* / DISABLE

AIS* / POSTSCRIPT / PCL

Print Form Menu

Use the Print Form menu to select and print documents stored in the printer.

PRINT FORM

DEMO PAGE PS START PAGE PS FONT PAGE SUPPLY ORDER

*Default selection for the setting.

56 SuperScript 4400 Series — User’s Guide

PERATOR PANEL TASKS

This section describes important tasks you perform using the operator panel buttons and menu selections.

Taking the Printer Ofﬂine and Online

Press the Online button to switch between the online and ofﬂine states.

note: The printer must be ofﬂine before you can change

any printer settings. It must be online (indicator light on) to print.

While the printer is ofﬂine, it continues to receive data until its input buffer is full. If you press the Online button while the printer is printing, it ﬁnishes the current page, and then waits for you to bring it online again.

Setting Media Type

When you load a new paper type into the tray, you should set the Media type. If you do not specify the correct media type, print quality may be poor, because the printer will move the paper at the wrong speed. To change the Media type, on the operator panel press the Online button to take the printer ofﬂine. Then, press the Media button to display PAPER or

THICK STOCK. When the correct type is displayed, press the

Online button to select it and bring the printer online again.

Stopping a Job

If you wish to stop a print job before it is complete

1. Press the Online button to take the printer ofﬂine.

2. PRESS SELECT TOCANCEL JOB appears on the message display.

3. Press the Select button to cancel the job.

Clearing the Print Buffer

The print buffer is an electronic memory in the printer where data is kept before processing. When the Data light is blinking, this indicates there is still data in the printer buffer. To print out any data that is in the print buffer, press the Online button to take the printer ofﬂine; then press the Feed button to eject the page. (Not available in PostScript emulation.)

Resetting the Printer

Y ou can r eset the printer to its pr evious settings. Follow these steps.

1. Press Online. OFFLINE appears on the display.

2. Press Menu. MENU - CONTROL appears on the display.

3. Press Next until RESET PRINTER appears on the display.

4. Press Select, and when the panel displays CONFIRM, press Select again.

Resetting the NIC

Y ou can r eset the printer to its factory default settings. Follow these steps.

1. Press Online. OFFLINE appears on the display.

2. Press Menu. MENU - CONTROL appears on the display.

3. Press Next until RESET NIC appears on the display.

4. Press Select, and when the panel displays PARAMETERS, press Select again.

Restoring Factory Defaults

To restore factory default settings to the printer

1. Turn off the printer.

2. While pressing the Online and Media buttons, turn on the printer. When the display changes to INITIALIZE

NVRAM

Or follow these steps.

1. Press Online. OFFLINE appears on the display.

2. Press Menu. MENU - CONTROL appears on the display.

3. Press Next until SETUP appears on the display, and press the Select button.

4. Press Next until RESTORE DEFAULTS appears on the display, and press the Select button.

5. When the panel displays CONFIRM, press Select again. Except those under Communications Menu will be restored to their default.

, release the button.

THE OPERATOR PANEL

Operator Panel Tasks 57

Printing 4400 Information Pages

You can print a number of different pages preformatted with useful information about your printer. Follow these steps.

1. Press Online. OFFLINE appears on the display.

2. Press Menu. MENU - CONTROL appears on the display.

3. Press Next until PRINT FORM appears on the display.

4. Press Select.

5. Press Next until you see the page you want to print. Your choices are, DEMO PAGE, PS START PAGE, PS FONT PAGE, and SUPPLY ORDER.

6. Press Select, and when the panel displays CONFIRM, press Select again.

Resetting Usage Reports

You should reset the Usage Status any time you replace the Belt Cartridge, Fuser Cleaning Roller, or Fuser Unit. Follow these steps. The example below shows how to reset the Usage Report when you replace the Fuser Unit.

1. Press Online. OFFLINE appears on the display.

2. Press Menu. MENU - CONTROL appears on the display.

3. Press Next until USAGE STATUS appears on the display.

4. Press Select.

5. Press Next until REPLACE FUSER appears on the display.

6. Press Select, and when the panel displays CONFIRM, press Select again.

TCP/IP Setup

You can use the operator panel to enable and set up the TCP/ IP networking parameters for the printer. This is particularly useful for setting the network IP address so you can use it as the printer’s URL in web-based printing. Follow these steps.

1. Press the Online button of the Operator Panel. OFFLINE appears on the display.

2. Press the Menu button to enter menu mode. CONTROL appears on the display.

3. Press the Next button until COMMUNICATIONS appears on the display, and press the Select button.

4. Press the Next button until NETWORK appears on the display, and press the Select button.

5. Press the Next button until TCP/IP appears on the display, and press the Select button.

6. Press the Next button until NET ADDRESS appears on the display, and press the Select button.

7. Use the Operator Panel buttons to set values for each of the 12 digits in this manner.

First press Next to set the curser to the ﬁrst digit. For the ﬁrst digit, press Select to increment to the correct

8. Press Menu to exit menu mode and press Online to bring the printer online.

SUBNET MASK, and GATEWAY are set in the same way. If you

select ENABLE, the TCP/IP protocol is enabled. To validate any changes to network settings, you must turn

the printer off, and then on again.

58 SuperScript 4400 Series — User’s Guide

CHAPTER 6

WEB PRINTING SETUP

VERVIEW

The NEC PrintAgent is innovative software that allows you to print over the web in two ways, Remote Printing and Pull Printing. The NEC PrintAgent is powered by Redips® Core software, and available just by browsing to your Printer Home Page.

Printer Home Page Features

The URL is the IP address or host name you assign to the Printer,

for example, http://131.241.045.065

NEC PrintAgent Remote Printing

Remote Printing is the easiest way for Windows 95/98 users to print over the web and get instant printer status at your desktop. You can print to any SuperScript 4400N printer anywhere, as long as you have its URL.

All you do is browse to the printer’s Home Page and download/install the NEC PrintAgent software to your system. When you print with that special driver, the job goes over the web to the printer, and printer status comes back to your desktop on the PrintAgent window . The ﬁrst part of this chapter covers the following topics about Remote Printing.

• System Requirements

• Easy Remote Printing Setup

• Remote Printing From Your Desktop

• Getting Printer Status

• PrintAgent Features

NEC PrintAgent Pull Printing

Pull Printing is an ideal solution for busy ofﬁces that print long, complex, or color rich documents. With Pull Printing, your job is sent to a Pull Printing server to be processed. Then the Pull Printing server delivers the job to the printer. This frees your computer faster, and reduces network trafﬁc. You can also set up a secondary server to deliver printer Help ﬁles and drivers to users, making the printer more efﬁcient.

Pull Printing is also called “driverless” printing because you don’t need a SuperScript 4400 printer driver on your system. You can pull print any Microsoft Ofﬁce 97, .PDF ﬁle, or web page without opening it— just by sending its location to the Pull Printing server. The server does all the work and leaves your computer free for other tasks. The second part of this chapter covers the following topics about Pull Printing.

• System Requirements

• Server Installation

• Conﬁguring URLs

• Changing PWS settings

• Starting the Pull Printing Server

• Pull Printing from Your Desktop

EMOTE PRINTING

System Requirements

You must have on your computer

• Microsoft Internet Explorer 4.01 SP1.

• A Windows 95/98 operating system.

Easy Remote Printing Setup

First, you or the system administrator must set the IP Address on the printer. For instructions, see page 73.

Once the IP address is assigned to the printer, you can go to the Printer Home Page to download and install the NEC PrintAgent software and driver.

1. Launch your web browser.

2. Enter Printer’s IP Address as the URL to r each the Printer Home Page.

3. Click on the Install Drivers button to download PrintAgent software.

4. In the File Download dialog box that appears, check Run

this program from its current location. and then click OK to begin downloading and installing.

Remote Printing From Your Desktop

Now you can print as usual from your applications—just select Print from the File menu. The jobs will be sent to the printer using browser technology, and you can receive instant Printer Status reports.

Getting Printer Status

When you send a print job, the PrintAgent window opens automatically with status information. The animated printer image shows the printer status.

Eyebrows Moving: The Status Monitor and the printer are successfully communicating.

Eyebrows Stop, Printer Looks Sad: Check the power to the printer.

Pages Printing Out: The printer is printing. Printer Sleeping: The printer is warming up.

Critical messages, such as PAPER TRAY EMPTY, OUT OF

TONER

are shown with a descriptive image and an error message in the text ﬁeld. Non-critical messages, such as LOW TONER and some service errors, will appear only in the text ﬁeld.

, or TOP COVER OPEN, will interrupt a print job. These

Getting Help

When a message is present in the PrintAgent window, press the Help button for more details or instructions. When no messages are present, clicking on the Help button displays the Help Index.

The Printers Window

6. Restart for the new Driver to take effect.

note: You can also install Remote Printing software

from the

60 SuperScript 4400 Series — User’s Guide

SuperScript 4400 Series CD

The PrintAgent Window

Window Menus

Printer Status Reports Here

RINTAGENT FEATURES

In addition to providing printer status and Help, PrintAgent buttons and menus provide access to the features described below.

Details Button

Click this to view more information about the printer. Tray information, emulations, pages per minute, and printer IP address are available. Service messages are described in mor e detail.

Home Button

Click this to display a web page speciﬁed by your administrator—possibly the manufacturer’s home page or the printer’s home page.

Admin Button

Click this to perform administrative functions, including, changing the printer name, password, changing the reference URLs, cancelling a print job, or sending ﬁles to the printer. You must enter the Administration Password. The default password is Seattle.

Help Button

When a message is present in the PrintAgent window, press the Help button for more details or instructions. When no messages are present, clicking on the Help button displays the Help Index.

Admin Button

PrintAgent Tool Tray Icon

PrintAgent Program Menus

PrintAgent program menus are available two ways.

• In Windows 95/98, press the Start button, select Programs, and select NEC PrintAgent System to display PrintAgent commands.

• Once you have started the PrintAgent, you can click on the PrintAgent icon (the green spider in the coffee cup) in the T ool Tray at the bottom right corner of your Windows 95/98 desktop.

Menu commands are described below.

Start

PrintAgent starts automatically when you try to print or use the property pages. Keeping it running speeds print time because you won’t have to wait for PrintAgent to start up every time you print. To monitor the printer status, PrintAgent must be running. To start PrintAgent, press the Windows Start button, select Programs, and select NEC PrintAgent System to display PrintAgent commands. Choose Start. A red spider in a coffee cup appears in the Windows Tool Tray in the lower right-hand corner of the screen. If the spider doesn’t turn green after ﬁve seconds, PrintAgent did not launch properly. Restart your computer and try again.

Stop

To stop PrintAgent, select Stop from the Tool Tray menu or Program menu.

Monitor a Printer

Select this from the Tool Tray menu to monitor any 4400N PrintAgent printer on your network.

WEB PRINTING SETUP

Add Printers

Once the PrintAgent software is installed, you can add any 4400N printer to your system. Select Add Printer, enter the URL of the 4400N printer and click Install.

If you get a message box indicating that the PrintAgent could not access the printer, ﬁrst verify that the URL you typed is correct. An easy way to verify a correct URL is to try adding the printer again.

If the URL was correct and PrintAgent still cannot establish

PrintAgent Features 61

communication, click on the Network Properties button in the Add Printer dialog box and check your proxy settings. If you are trying to reach a printer using a proxy server, you must check the Default Proxy host and port box, then enter your proxy host and port. To reach a printer without using a proxy, you must either de-select the Default Proxy host and port checkbox, or enter the URL or domain name in the No Proxy For text area.

If PrintAgent is still unable to establish communication with the printer, go to the Printer’s Home Page using your Web browser. If the proxy settings are correct in the browser and the Web page is not found, the problem is with the printer, and you should contact the network administrator.

Remove Printers

To remove a PrintAgent printer, select Remove Printer. In the Printer Selectiondialog box that appears, select the printer you wish to remove and press OK. Reset the PrintAgent for the removal to take effect.

Reset

If there are any communications or animation problems and the printer has power , select Reset and see if that r esolves the problem.

About

Select this to view copyright and version information.

unInstall

To uninstall the NEC PrintAgent System, including all PrintAgent printers and the NEC PrintAgent System, press the Windows Start button, select Programs, and select NEC PrintAgent System to display PrintAgent commands. Choose Uninstall . Respond Yes to the conﬁrmation dialog boxes, and PrintAgent will be removed from your computer.

PrintAgent Window Menus

The menu bar at the top of the PrintAgent window provides several options for conﬁguring the PrintAgent and managing print jobs.

File Menu

Select Cancel Print Job to cancel the job currently being monitored.

Select Print PostScript File to display a browser for selecting a PostScript ﬁle to transfer to the printer.

Select Print Queue to display the Print Queue window to view and delete jobs.

Select Exit to quit the PrintAgent program.

View Menu

Select options from this menu to view Text Only, Text and Animation, or Full View of the PrintAgent window.

Options Menu

Select General to display a dialog box for setting preferences about version updates, Status Monitor frequency and display, and the web browser path.

Select Network to display a dialog box for setting prefer ences about proxy host, port, domain, and host name.

Help Menu

Select Index to display a list of online Help topics. Select About to view information about copyright,

manufacturer model number, and software version.

62 SuperScript 4400 Series — User’s Guide

ULL PRINTING

This section shows system administrators how to conﬁgure a Pull Printing Server to support clients.

Server System Requirements

Prior to server installation, the Pull Printing Server must already have installed

• A Windows 95 operating system.

• Microsoft Ofﬁce 97

• Microsoft’s Personal Web Server, which you can obtain from Microsoft at this URL:

http://www.microsoft.com/ie/pws

• Internet Explorer 4.01 (this is available on the SuperScript 4400 Series CD)

Then, to use Pull Printing, you must

1. Set the IP Address on the printer. For instructions, see page 73.

2. Install the NEC PrintAgent core software, Pull Printing Server and/or Secondary File Server software.

3. Conﬁgure URLs.

4. Conﬁgure Personal Web Server (PWS) settings.

This section also provides instructions for

• Setting Local User’s Web Browser Preferences (optional).

• Pull Printing from Your Desktop

PrintAgent Core and Server Installation

You must install the NEC PrintAgent core software, and the Pull Printing Server software. You can also install the Secondary File Server software. You can install all three at once using the Administrator Setup option. Follow these steps.

1. Insert the SuperScript 4400 Series CD into the CD-ROM drive. The Installer will launch automatically.

2. When prompted, select the Administrator setup option and click Next.

3. When the Components list is displayed, select PrintAgent and click the Change button.

4. In the sub-components list, make sure that PrintAgent,

Pull Printing Server, and optionally, Secondary File Server are selected. Then click Continue.

5. Continue responding to the selections displayed in the installation dialog boxes.

6. When installation is complete, restart Windows.

note: You can also install the PrintAgent Pull Printing

Server, and Secondary File Server software from links on the URL Conﬁguration Page.

About the Secondary File Server

The NEC PrintAgent Driver, Help ﬁles, and the PrintAgent Core software reside on the printer. However, you have the option of putting these ﬁles on a secondary server and then changing the URLs to point to that server. This frees the printer to process print jobs.

When Secondary File Server installation is complete, the PrintAgent core ﬁles have been copied into the htdocs directory, so the Secondary File Server is ready to respond to ﬁle transfer requests. However, if you want the Secondary File Server to deliver the Online Help, you must manually copy the Help ﬁles from

<CD-ROM Drive>:\nec_disk\ncss44rm\help to inetpub\htdocs\ncss44rn\help, (keeping the

directory structures intact).

note: You can also install the Secondary Server

Software from a link on the URL Conﬁguration Page.

Starting the Pull Printing Server

When a client opens the Pull Printing Page, the associated Pull Printing Server is automatically activated. You can also launch it by pressing the Windows Start button, selecting

Programs, selecting Pull Printing Server, and then selecting Start.

WEB PRINTING SETUP

Pull Printing 63

Conﬁguring URLs

Once the IP address is assigned to the printer, you can go to the printer URL Conﬁguration Page to set URLs for the server(s).

1. Launch your web browser and enter this URL

http://<Printer IP Address>/configure.html

This displays the printer’s URL Conﬁguration Page.

2. In the Pull Print Server text ﬁeld, enter the IP Address of the Pull Printing Server as its URL.

Pull Printing will NOT work unless the Pull Print Server URL has been entered. The Driver, Help ﬁles, and the PrintAgent core software reside on the printer, which is identiﬁed as localhost. However, you have the option of putting these ﬁles on a Secondary File Server and then changing the URLs to point to that server.

note: To specify the printer as the ﬁle source, you must

enter

localhost in the text ﬁeld, (not the printer’s IP

address).

URL Conﬁguration Page

You must enter a URL for the Pull Printing Server

3. If you have a Secondary File Server, enter its IP Address as URL for the Driver, Help ﬁles, andPrintAgent software.

4. You can also specify any URL as the Home Page for clients.

5. Click on the Submit Values to Printer button.

note: Printer URLs can use either the printer’s IP

Address, or the printer’s Domain Server Name (DSN), if one has been assigned. For example: http://4400NSecondFloor/conﬁgure.html.

Install Pull Printing Server and

Secondary File Server software from the SuperScript 4400 Series CD. You can also download them by clicking these links.

64 SuperScript 4400 Series — User’s Guide

Changing PWS Settings

This section describes changes you must make to Microsoft’s Personal Web Server for it to work as a Pull Printing Server. You will need to

• Set the home directory

• Add two virtual directories.

Setting the Home directory

1. If there is a Personal Web Server icon in the tool tray (lower right-hand corner of your screen), double-click the icon to bring up the Personal Web Manager. Otherwise, press the Windows Start button, select Programs, select

Microsoft Personal Web Server, and select the Personal Web Manager.

2. Click on the Advanced button located on the left-hand side of the screen.

3. In the V irtual Directories groupbox, highlight Home and click the Edit Properties button.

4. You need to select the htdocs directory as your home directory. If you already have an htdocs directory, specify it as your home directory. If not, the Installation Program for the Pull Printing Server added one for you under your Personal Web Server’s root directory (i.e. C:\Inetpub\). Enter that as the path to the htdocs directory, i.e.,

C:\Inetpub\htdocs

note: If you were previously using the Personal Web

Server as a web server, you must move any ﬁles you need from your original home directory to the directory.

5. In the Access groupbox, select Read and Scripts and de-select Execute.

htdocs

Adding Virtual Directories

If you already have a cgi-gin directory at the same level as the htdocs directory, and a virtual directory called cgi-bin which points to the cgi-bin directory, you can skip the ﬁrst ﬁve steps below .

If the Pull Printing Server Installation Program did not detect a cgi-bin directory on the same level as the htdocs directory, a cgi-bin directory was added for you.

Follow the steps below create a virtual directory which points to the cgi-bin directory.

1. Click the Add button in Advanced Options.

2. Enter the fully qualiﬁed path of your cgi-bin directory (e.g. C:\Inetpub\cgi-bin).

3. Enter cgi-bin as the Alias.

4. In the Access groupbox, select Read and Execute and de-select Scripts.

5. Click OK.

You will now add a wwwprnt virtual directory.

1. Click the Add button in Advanced Options.

2. Enter the path to your wwwprnt directory. This is located in your \windows\system directory.

3. Enter wwwprnt as the Alias.

4. In the Access groupbox, select Read and de-select Scripts and Execute.

5. Click OK.

6. Exit the Personal Web Manager.

WEB PRINTING SETUP

Pull Printing 65

Modifying the Registry Entry

If Pull Printing clients are experiencing problems getting status information, and there is a Proxy server between the Pull Printing Server and those clients, you should make the following registry changes in the Personal Web Server.

1. Press the Windows Start button, select Run, and enter regedit to run the Registry Editor.

2. Go to HKEY_LOCAL_MACHINE\System

\CurrentControlSet\Services \W3SVC\Parameters.

3. On the right side of the Registry Editor, if you ﬁnd a registry named ReplyWithHTTP1.1,

a. Right-click on the registry name and choose Modify. b. Change the Data Value to 0, and click OK to save the

change.

4. If you cannot ﬁnd the registry named ReplyWithHTTP1.1, add the registry, using these steps

a. On the left side of the Registry Editor, right-click on

the Parameters folder and select New\DWORD Value.

b. Set the registry name to ReplyWithHTTP1. and the

Data Value to 0.

5. Close the Registry Editor and restart the Personal Web Server.

If you do modify the registry, those users accessing the Pull Printing Server without going through the proxy must turn off HTTP1.1. Follow these steps.

1. In Internet Explorer 4.01, select Internet Options from the View menu.

2. Click on the Advanced Tab.

3. Deselect HTTP1.1.

Plug Ins

If you have Microsoft Ofﬁce 97 installed on the Pull Printing Server, clients can print Word, Excel, and PowerPoint documents from the Pull Printing Page. For clients to print .PDF ﬁles, Adobe Acrobat Reader must be installed on the Pull Printing Server. Acrobat Reader is provided on the SuperScript 4400 Series CD.

You can ﬁnd out what ﬁle types are currently supported by the Pull Printing Server by reviewing the kickIE.ini ﬁle located in the cgi-bin directory on the Pull Printing Server. If you ﬁnd other plug-ins for Internet Explore 4.01, you can add the ﬁle types supported by the plug-ins to the

inetpub\cgi-bin\kickIE.ini file, under the Support Type tag. Please remember to increase the value of the NumberOfTypes variable.

66 SuperScript 4400 Series — User’s Guide

Pull Printing from Your Desktop

Once the Pull Printing Server is running, any local user can Pull Print just by browsing to the Pull Printing Page. To pull print from your desktop, you must have

• Microsoft’s Internet Explorer 4.01 SP1 and above (preferred) with Java 1.1 support.

Pull Printing Page

Go to your printer’s Home Page and select Pull Printing.

You can print the following types of documents using the Pull Printing Page.

• Word, Excel, and PowerPoint ﬁles*

• .PDF ﬁles*

• Any web page on the Internet.

• .gif, .jpg, .jpeg, .txt, .c, .cpp, .h, .java, .bak, .html, and .htm ﬁles can also be printed.

*Microsoft Ofﬁce 97 and PDF ﬁle types can be printed if your system administrator installed the corresponding applications or plug-ins on the Pull Printing Server. Otherwise, a message will appear, notifying you that you cannot print that ﬁle type.

WEB PRINTING SETUP

Use the Browser frame

to enter a ﬁle location

or the URL of a

web page.

The Properties frame

lets you change

document and

printer settings.

The Print Queue frame lists jobs waiting to be printed.

The PrintAgent frame gives real-time reports on your print job and printer and access to network settings and Help.

Pull Printing 67

Sending a Job

1. Launch the Web Browser.

2. Enter Printer’s URL to reach the Printer Home Page.

3. Click on Pull Printing.

4. Enter a File Location or URL in the Browser frame. To print a web page, type the URL in the text entry ﬁeld.

Typing “http://” in front of the URL is not required. To print a local ﬁle, type the drive, path and name of the

ﬁle in the text entry ﬁeld, or use the Browse button to select a ﬁle. The drive and full path must be speciﬁed. If the plug-in for that particular type of ﬁle has been installed on the secondary server , the ﬁle is r ender ed and sent to the printer. If the plug-in is not installed, you will be notiﬁed.

5. Make any settings changes in the Properties frame.

6. Click Send File for Printing or Send URL for Printing. The job will be rendered by the Pull Printing server and sent to the printer.

Changing Properties and Saving Settings

The Properties frame functions in the same way as the local printer drivers described in Chapter 4. You simply point and click to change settings for your print job. Click on any tab to view more settings.

With Pull Printing, you can save different preferences for each printer you use. If you are accepting cookies, the property settings, along with any watermarks you may have created, will be saved upon sending the print job. The next time you pull print to that particular printer, the property pages will preset to match your previous preferences.

Viewing the Print Queue

The Print Queue frame lists jobs that are either waiting to be rendered by the secondary server or waiting in the status monitor to be sent to the printer . A job disappearing from the print queue does not signify that your job is done printing. If the print job is large, there may be a signiﬁcant delay from the time a job is sent to the printer to when it is printed.

You can distinguish your print job from others if you accept the PrintAgent cookies. Your print job will display the name of the ﬁle or URL you sent, while other print jobs will show

only the URL of the printer to which the job will be sent. To see which printer your jobs will be sent to, place the mouse over the icon next to your print job. The name of the printer will be displayed, along with the name of the ﬁle or URL of the web page. It will also signify whether your job is waiting to be rasterized or has already been sent to the status monitor.

Canceling a Job

You can cancel a print job before it is rendered as long as you are accepting cookies. To cancel, click on the print job in the Print Queue frame. You will see a yellow highlight around the text. Click the Cancel button. After it is sent to the secondary server, the job can only be canceled using the the Admin dialog box from the NEC PrintAgent window.

Getting Printer Status

The lower right frame of the Pull Printing Page shows the NEC PrintAgent window . The animated printer image shows the printer status.

Eyebrows Moving: The Status Monitor and the printer are successfully communicating.

Eyebrows Stop, Printer Looks Sad: Check the power to the printer.

Pages Printing Out: The printer is printing. Printer Sleeping: The printer is warming up.

Getting Help

When a message is present in the PrintAgent window, press the Help button for more details or instructions. When no messages are present, clicking on the Help button displays the Help Index.

For more information about the NEC PrintAgent window, see page 61.

68 SuperScript 4400 Series — User’s Guide

Pull Printing User Settings

You can customize your web browser settings to enhance your Pull Printing capabilities.

If you would like the ability to save your printer settings and any watermarks you make, you must accept any cookies we set. This also gives you the ability to cancel any print jobs you send that are still in the print queue. A cookie is a small piece of data that the browser stores on your hard drive. Each cookie has a maximum limit of 4 kilobytes. Although driverless printing will work if cookies are not accepted, it will not be customized for your needs. You can choose to always accept a cookie, which will allow all web pages to set cookies. You can choose to have a message box appear each time a cookie is set and you will then have the option of accepting or rejecting the cookie.

Accepting Cookies in Internet Explorer 4.01: Click on the view menu item and select Internet Options. Click on the Advanced tab. In the Security section, there ar e thr ee cookie options.

WEB PRINTING SETUP

Pull Printing 69

70 SuperScript 4400 Series — User’s Guide

CHAPTER 7

NETWORK SETUP

VERVIEW

To begin using the SuperScript 4400 Printer as a network printer, you must do the following setup tasks.

1. Connect the 4400N to your network (see page 21).

note: The 4400N printer already has a network interface

card (NIC) installed. If you have a 4400 printer, you can purchase a Network Interface Upgrade Kit and install a NIC yourself. See page 27 for installation instructions.

2. Assign an IP address to the 4400N printer. (This step is not necessary for Mac OS users.)

3. Conﬁgure your network and workstations to use the 4400 network printer.

This Chapter contains the following sections

• Network Printer Features

• Network Administration Page

• Using MAP

• Windows TCP/IP Setup

• Windows Peer to Peer Printing

• lpr Printing Setup in Windows NT

• Windows 95/98 Shared Printing Setup

• DHCP

• NetWare 4.x Setup

• NetWare 3.x Setup

• Web JetAdmin

• UNIX Setup

Setup Options

The SuperScript 4400 Series CD contains network printing tools to support the following conﬁgurations.

Windows

TCP/IP is required if you want to access and use the Network Administration Page to monitor and manage network printers. TCP/IP is also required to operate the printer in an IP protocol network (such as for peer to peer printing). See the instructions on page 79 for setting up TCP/IP for Windows 95/98, and Windows NT 4.0.

NetWare

See the instructions beginning on page 84 for conﬁguring

NetWare 4.x or 3.x and the 4400N to work with Windows 95/98 and Windows NT 4.0.

Peer to Peer Printing

If you do not have a network server , you can use peer to peer printing to print directly to a networked printer from Windows 95/98. You must have the SuperScript 4400 printer driver installed. For IP peer to peer printing, the Microsoft TCP/IP protocol stack must be installed and properly conﬁgured on your workstation. See the instructions on page 80 for peer to peer printing.

lpr Printing in Windows NT Networks

In Windows NT networks, you can use lpr printing. See page 81 for setup instructions.

Mac OS

Mac OS information is provided in Chapter 4. See the instructions on page 48 to set up and print from Mac OS computers over EtherTalk.

ETWORK PRINTER FEATURES

Network Settings Page

Each time you turn on the printer, the 4400N prints a Network Settings page. Another way to print a Network Settings page is:

1. Go to the URL Conﬁguration Page, the URL is http://<IP address>/conﬁgure.html.

2. Click on the Network Administration link. This displays the Network Administration Page.

3. Click Conﬁgure Status Page, then click Generate Now. (The Network Administration Page is described beginning on page 75.)

The Network Settings page provides information about the network printer settings and network connections. You should review this page immediately after NIC installation and any time you change the conﬁguration to verify that the procedure was done properly.

In the illustration at the right, important features are circled. The Unit Serial No. (which is also on the back of the NIC), is used for printer identiﬁcation in peer to peer and NetWare protocols. The Network Address is the hardware address or MAC address. The Protocol Address is the IP address you assign the 4400N printer. You can set a new AppleTalk Printer Name using the Apple Printer Utility.

The Network Settings Page

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Unit Serial No: 992048 Version: 05.20 Network Address: 00:40:af:79:19:80 Network Topology: Ethernet Connector:RJ45 Network Speed: 10 Megabits Novell Network Information enabled

Print Server Name: NEC_992048 Password Defined: No Preferred Server Name not defined Directory Services Context not defined Frame Type: Novell 802.3

Peer-to-Peer Information enabled

Frame Type: 802.03 Network ID: 32803

TCP/IP Network Information enabled

Frame Type: Ethernet II Protocol Address: 131.241.45.84 Subnet Mask: 255.255.255.0 Default Gateway: 131.241.45.254 DNS Address: 0.0.0.0

AppleTalk Network Information enabled

Frame Type: 802.2 SNAP On 802.3 Preferred Appletalk Zone:* San Jose EtherNet

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Novell Connection Information

Printer Name: NEC_992048_P

File Server: LABNW312

Queue: NEC_992048_Q Priority: 1 Attached: Yes No Notify Defined

Peer-to-Peer Connection Information

Printer Name: NEC_992048

AppleTalk Connection Information

AppleTalk Printer Name: SuperScript 4400 4

TCP/IP Connection Information

Port Number: 10001

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

72 SuperScript 4400 Series — User’s Guide

Setting The Printer IP Address

To take advantage of many of the network printer features, you must assign an IP address to the printer network interface card. There are several ways to do this.

Using the Operator Panel to set the IP Address