Konica Minolta bizhub 200 User Manual

ser

]

s Guide [Box

erations

Introduction

Thank you for choosing this machine.

This User’s Guide contains details on the necessary operations of the various Box functions of the bizhub 200, 250 and 350, precautions on their use, and basic troubleshooting procedures.

Be sure to read this information.

If software (such as HDDTWAIN or PageScope Box Operator) other than that described in this User’s Guide has been installed, data saved in a box can be used from a computer on the network. Since the operation differs for each software, refer to the manual for the corresponding software for details.

After reading the User’s Guide, store it in the User’s Guide holder so that it can easily be referred to when questions or problems arise during operation.

Views of the actual equipment may be slightly different from the illustrations used in this User’s Guide.

Energy Star

As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR

What is an ENERGY STAR

An ENERGY STAR® product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An ENERGY

product uses energy more efficiently, saves you money on utility bills

STAR and helps protect the environment.

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Guidelines for energy efficiency.

Product?

Trademarks and registered trademarks

KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC.

PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation.

RC4® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries.

RSA® is a registered trademark or trademark of RSA Security Inc. RSA

BSAFE United States and/or other countries.

is a registered trademark or trademark of RSA Security Inc. in the

License information

This product includes RSA BSAFE Cryptographic software from RSA Security Inc.

Introduction

OpenSSL Statement

OpenSSL License

Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)”

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Introduction

4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used

5. Products derived from this software may not be called “OpenSSL” nor

6. Redistributions of any form whatsoever must retain the following ac-

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young (eay@crypt-Soft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

Original SSLeay License

Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

to endorse or promote products derived from this software without prior written permission. For written permission, please contact opensslcore@openssl.org.

may “OpenSSL” appear in their names without prior written permission of the OpenSSL Project.

knowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”

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Introduction

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: “This product includes cryptographic software written by Eric Young (eay@crypt-soft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related.

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tin Hudson (tjh@cryptsoft.com)”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

All other product names mentioned are trademarks or registered trademarks of their respective companies

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Introduction

Energy Star® ..................................................................................... x-1

What is an ENERGY STAR

Trademarks and registered trademarks ......................................... x-2

Contents ............................................................................................ x-5

About this manual ........................................................................... x-10

Structure of the manual ................................................................x-10

Notations .......................................................................................x-10

Images that are used ....................................................................x-11

Explanation of manual conventions .............................................. x-12

User’s Guides .................................................................................. x-14

User’s Guide [Copy Operations] ...................................................x-14

User’s Guide [Network Scanner Operations] ................................x-14

User’s Guide [Box Operations] (this manual) ................................x-14

User’s Guide [Print Operations] ....................................................x-14

Quick Guide [Print Operations] .....................................................x-14

User’s Guide [Advanced Scan Operations] ..................................x-14

User’s Guide [Facsimile Operations] .............................................x-15

Product? ............................................x-1

1 Overview of the Box functions

1.1 Box functions .................................................................................... 1-2

Functions that can be used ........................................................... 1-2

Types of boxes ............................................................................... 1-2

1.2 Available Store to HDD operations ................................................. 1-3

Saving while copying ..................................................................... 1-3

Saving while scanning .................................................................... 1-4

Saving while printing ...................................................................... 1-5

1.3 Specifying settings for using the Box functions ............................ 1-6

For all Box functions ...................................................................... 1-6

For Store to HDD ........................................................................... 1-6

2 Saving documents

2.1 General information .......................................................................... 2-2

User authentication ........................................................................ 2-2

Deleting documents from boxes .................................................... 2-3

2.2 Saving while copying ........................................................................ 2-4

To save while copying .................................................................... 2-4

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Introduction

2.3 Scanning and saving the data (Scan to HDD) .................................2-7

Available functions/parameters ......................................................2-7

Saving data by touching a one-touch dial button ..........................2-8

To save scan data using a one-touch button .................................2-8

Specifying the scanning quality ....................................................2-11

To specify the scanning quality ....................................................2-11

Specifying the scanning density ...................................................2-12

To specify the scanning density ...................................................2-13

Specifying the document scanning size .......................................2-14

Printing the result report ...............................................................2-15

To print the transmission report ....................................................2-16

Specifying the 2in1 setting ...........................................................2-17

Specifying the 2-Sided TX setting ................................................2-18

Specifying the Priority TX setting ..................................................2-20

Specifying the Timer TX Setting ...................................................2-20

Specifying the Stamp setting ........................................................2-21

Specifying the file name ................................................................2-22

Specifying the e-mail notification recipient ...................................2-23

Viewing the transmission report ...................................................2-25

2.4 Downloading saved documents to the computer ........................2-26

To download a scan document ....................................................2-26

2.5 Saving print data ..............................................................................2-28

To save a print document .............................................................2-28

3 Printing documents

3.1 Opening boxes ...................................................................................3-2

Overview of boxes ..........................................................................3-2

To search for a box by its box number ...........................................3-2

To search for a box from the indexes .............................................3-4

3.2 Printing documents with the Retrieve from HDD operation .........3-6

To print saved document ................................................................3-6

To change the document name ....................................................3-10

Deleting the specified document ..................................................3-12

Deleting all document ...................................................................3-14

3.3 Printing a proof copy .......................................................................3-16

Length of time that proof print data is saved ................................3-17

Printing a proof copy from the computer .....................................3-17

Printing a proof copy from the machine’s control panel ..............3-18

Deleting the specified document ..................................................3-21

Deleting all document ...................................................................3-23

3.4 Printing a confidential document ...................................................3-25

Printing a confidential document from the computer ...................3-25

Checking the settings of the confidential document ....................3-27

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Introduction

Checking Secure Print settings

(when “Enhance Security” is set to “ON”) ................................... 3-30

Printing the specified document .................................................. 3-32

Deleting the specified document ................................................. 3-34

Printing all document ................................................................... 3-36

Deleting all document .................................................................. 3-37

4 Routing documents

4.1 Routing .............................................................................................. 4-2

Routing methods ............................................................................ 4-2

To route data .................................................................................. 4-3

4.2 Specifying routing destinations ....................................................... 4-6

Using the one-touch recipients ...................................................... 4-6

Directly entering the e-mail address .............................................. 4-7

Searching for a destination ............................................................ 4-8

4.3 Editing document data ..................................................................... 4-9

Information that can be added ....................................................... 4-9

Specifying a subject ....................................................................... 4-9

Specifying the reply address ........................................................ 4-11

Specifying the file name ............................................................... 4-12

Specifying the e-mail notification recipient .................................. 4-13

4.4 Checking the destinations ............................................................. 4-15

To check the destinations ............................................................ 4-15

5 Control Panel Settings

5.1 Available functions ........................................................................... 5-2

Specifying settings from the control panel .................................... 5-2

Other related parameters ............................................................... 5-2

5.2 Registering one-touch recipients from the control panel ............ 5-3

Programming a one-touch dial button ........................................... 5-3

To program a one-touch dial button .............................................. 5-3

Changing/deleting a one-touch recipient ...................................... 5-8

Copying a one-touch recipient ...................................................... 5-9

5.3 Deleting confidential documents .................................................. 5-10

To delete confidential documents ................................................ 5-10

5.4 Managing data saved on the hard disk ........................................ 5-12

Deleting all data ........................................................................... 5-12

Specifying the locking password for the hard disk ...................... 5-14

Specifying the encryption key ...................................................... 5-17

Formatting the hard disk .............................................................. 5-20

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Introduction

5.5 Specifying software switch settings (machine functions) ...........5-22

Software SW settings ...................................................................5-22

To change a software switch setting ............................................5-24

Specifying settings for address input and broadcast

transmissions (mode 018) .............................................................5-26

Specifying settings for the image in the failed transmission

report (mode 023) .........................................................................5-27

Specifying the length of time that confidential documents are

saved (mode 036) .........................................................................5-28

Verifying the integrity of files saved on the hard disk during

startup (mode 430) ........................................................................5-29

Specifying whether to enable access locks, the method for deleting image data, the selection method for confidential documents, and whether to enable the password rules

(mode 469) ....................................................................................5-30

Specifying whether or not the use of TCPSocket is prohibited

(mode 477) ....................................................................................5-32

Specifying the deleting method for [Del.] in input screens

(mode 478) ....................................................................................5-33

Specifying settings for limiting user authentication to only Scan

functions (mode 479) ....................................................................5-33

6 Specifying settings using PageScope Web Connection

6.1 Using PageScope Web Connection .................................................6-2

Performing operations from PageScope Web Connection ............6-2

System requirements ......................................................................6-3

Accessing PageScope Web Connection ........................................6-3

When performing user authentication .............................................6-4

If account track settings have been applied ...................................6-4

Structure of pages ..........................................................................6-5

Logging on to Administrator mode .................................................6-6

Web browser cache ........................................................................6-8

With Internet Explorer .....................................................................6-8

With Netscape ................................................................................6-8

Searching for a user box by its box number ...................................6-9

Searching for a user box from the indexes ...................................6-10

6.2 Registering one-touch recipients ..................................................6-13

Naming an index ...........................................................................6-14

Registering with one-touch registration ........................................6-16

Changing the contents of the one-touch registration ...................6-18

Deleting one-touch registrations ..................................................6-20

6.3 Performing Box operations from User mode ................................6-22

Creating a user box ......................................................................6-22

Downloading documents saved in user boxes .............................6-24

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Introduction

Renaming documents saved in user boxes ................................. 6-27

Deleting documents saved in user boxes .................................... 6-30

Changing user box numbers ........................................................ 6-32

Renaming user boxes .................................................................. 6-34

Changing the user box password ................................................ 6-36

Deleting a user box ...................................................................... 6-39

6.4 Performing Box operations from Administrator mode ............... 6-41

Deleting a saved document ......................................................... 6-41

Renaming saved documents ....................................................... 6-42

Changing user box numbers ........................................................ 6-44

Changing the user box name ....................................................... 6-45

Changing the user box password ................................................ 6-47

Deleting a user box ...................................................................... 6-48

Specifying the length of time until a document is deleted ........... 6-51

7 Appendix

7.1 Error messages ................................................................................. 7-2

When a certain screen appears ..................................................... 7-2

Error codes ..................................................................................... 7-2

7.2 Entering text ...................................................................................... 7-4

To type text .................................................................................... 7-4

List of available characters ............................................................ 7-5

7.3 Glossary ............................................................................................. 7-6

7.4 Index .................................................................................................. 7-8

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About this manual

This User’s Guide covers the Box functions of the bizhub 200, 250 and 350.

This section introduces the structure of the manual and the notations used for product names, etc.

This manual is intended for users who understand the basic operations of computers and the machine. For operating procedures of the Windows or Macintosh operating system and software applications, refer to the corresponding manuals.

In addition, software, such as HDDTWAIN and PageScope Box Operator, which are used with the Box functions of this machine, are also available. Users of these software should refer to the corresponding manuals on the User Software CD-ROM.

Structure of the manual

This manual consists of the following chapters.

Chapter 1 Overview of the Box Functions

Chapter 2 Saving documents

Chapter 3 Printing documents

Chapter 4 Routing documents

Chapter 5 Control Panel Settings

Chapter 6 Specifying settings using PageScope Web Connection

Chapter 7 Appendix

Introduction

Notations

Product Name Notation in the Manual

bizhub 200/250/350 this machine or 200/250/350

Microsoft Windows 98 Windows 98

Microsoft Windows Me Windows Me

Microsoft Windows NT 4.0 Windows NT 4.0

Microsoft Windows 2000 Windows 2000

Microsoft Windows XP Windows XP

When the operating systems listed above are all written together

Windows 98/Me Windows NT 4.0/2000/XP Windows 98/Me/NT 4.0/2000/XP

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Introduction

Images that are used

Generally, the touch panel screens and application windows shown in this manual are images where only the optional hard disk drive has been installed.

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Explanation of manual conventions

Titles indicate the contents of the section.

Text that appears in this manner describes the function limitations and options required to use certain functions.

8.10 Printing copies overlapping a different image (Image Overlay function)

[] Names highlighted as shown above indicate keys on the control panel, buttons in the touch panel, and the power switches.

Touch panel screens are shown to check the actual display.

Text that appears in this manner describes supplemental information, such as precautions, references and actions, relating to steps.

Text that appears in this manner provides answers to problems and questions that may occur during operation.

Images previously stored on the hard disk can be printed overlapping copies.

To store an overlay image (Store Overlay)

The Image Overlay function is available only if optional hard disk HD504 is installed.

1 Position the overlay document to be stored on the hard disk.

2 Press the [Utility/Coun-

ter] key, and then touch [User Setting].

The User Setting screen

Auxiliary functions Chapter 8

appears.

CAUTION

Handling toner and toner bottles

Do not throw toner or the toner bottle into a fire. Toner expelled from the fire may cause burns.

3 Select the size of the

area to be scanned.

 To cancel changes to

the settings, touch [Cancel]. What do the Book

Erase settings do? If a Book Erase setting is selected, the dark shadows around the document or along the center of the document can be erased.

4 Touch [Enter].

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Introduction

Auxiliary functions

WARNING , CAUTION

Text highlighted in this manner indicates precautions to ensure safe use of this machine. “Warning” indicates instructions that, when not observed, may result in fatal or critical injuries. “Caution” indicates instructions that, when not observed, may result in serious injuries or property damage.

(The page shown above is an example only.)

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Introduction

Auxiliary functions

5 Select the document ori-

entation.

 To cancel changes to

the settings, touch [Cancel].

6 Press the [Start] key.

The document is scanned, and the overlay image is stored.

Reminder

Be sure to use toner bottles of the specified model, otherwise the machine may be damaged.

Note

The size of the scanned area appears on the button where the image is stored.

Detail

For details on replacing the toner bottle, refer to To replace the toner bottle on page 9-4.

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Reminder

Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information.

Auxiliary functions Chapter 8

Detail

Text highlighted in this manner provides more detailed information concerning operating procedures or references to sections containing additional information. If necessary, refer to the indicated sections.

Note

Text highlighted in this manner contains references and supplemental information concerning operating procedures and other descriptions. We recommend that this information be read carefully.

(The page shown above is an example only.)

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User’s Guides

The following User’s Guides have been prepared for this machine.

User’s Guide [Copy Operations]

This manual contains details on basic operations and the operating procedures for the various copy functions.

- Refer to this User’s Guide for details on operating procedures for copy

functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds.

User’s Guide [Network Scanner Operations]

This manual contains details on specifying network functions for standard equipment and on operations for scanning functions.

- Refer to this User’s Guide for details on operating procedures for network

functions and for using the Scan to E-Mail, Scan to FTP, Scan to SMB and Internet fax operations.

User’s Guide [Box Operations] (this manual)

This manual contains details on operating procedures for using the Box functions.

- Refer to this User’s Guide for details on printing a proof copy or a locked

job and on functions that use the optional hard disk drive, such as routing and saving documents in boxes.

Introduction

User’s Guide [Print Operations]

This manual contains details on operating procedures using the standard built-in printer controller.

- For details on the printing functions, refer to User’s Guide (PDF file) on

User Software CD-ROM.

Quick Guide [Print Operations]

This manual contains details on operating procedures using the standard built-in printer controller.

- Refer to this Quick Guide for basic operating procedures on the printing

functions.

User’s Guide [Advanced Scan Operations]

This manual contains details on the operating procedures for the functions that can be used when the optional scanner unit is installed.

- Refer to this User’s Guide for details on using the IP address faxing, IP

Relay and Scan to PC operations and on using IP Scanner.

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Introduction

User’s Guide [Facsimile Operations]

This manual contains details on operating procedures for using the Fax functions.

- Refer to this User’s Guide for details on operating procedures for the Fax

functions when the fax kit is installed.

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Introduction

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Overview of the Box functions

Overview of the Box functions Chapter 1

Overview of the Box functions

1 Overview of the Box functions

1.1 Box functions

The Box functions allow copy and scan data and data set to be printed from the printer driver to be saved in a box, then printed when needed.

Functions that can be used

The following operations can be performed with this machine if the corresponding options are installed.

Function Description

Overview of the Box functions Chapter 1

Store to HDD The optional hard disk drive is required.

Proof Print If settings for complicated functions, such as “Combination” or “File Mar-

Secure Print When data is sent to the machine to be printed with an ID and password

Copy and scan data and data set to be printed from the printer driver can be saved in a previously registered box. The saved data can be printed, downloaded (only with saved scan data) or routed. This is useful when there is a need to print the same data often or when data scanned to a box is shared.

gin”, have been specified, a single proof copy can be printed so that the result can be checked. After checking the proof copy, additional settings can be changed from the control panel. This function is useful when using complicated functions to print multiple copies of multi-page documents.

specified from the printer driver, the data can be printed if the same ID and password is entered at the control panel. This is useful for printing confidential documents.

Types of boxes

Depending on the desired application, the following types of boxes can be registered.

Type Description

Public This box is specified as a factory default. The box name is “Public” and its

User boxes Boxes can be created with a name and number to be used by each user or

Proof Print box This box contains data for proof copies. When the data is printed, it is de-

Secure Print box This box contains Secure Print data.

location cannot be changed. A maximum of 100 documents can be saved in this box.

account. A password can be specified for the box in order to limit access to it. A maximum of 999 user boxes can be created, and a maximum of 100 documents can be saved in each user box.

leted from the box.

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Overview of the Box functions

1.2 Available Store to HDD operations

If the optional hard disk drive is installed, data can be saved or printed with the following operations.

Saving while copying

When copying a document, the data can be saved in the specified box.

Copy

Copy data

HDD

- The saved data can be printed or routed.

- The data can be routed by sending it by e-mail, with a Scan to PC oper-

ation or to an FTP server or SMB server on the connected network. For details, refer to “Routing documents” on page 4-2.

Route

Note

The Scan to PC operation can be used if the optional scanner unit or fax kit is installed.

Overview of the Box functions Chapter 1

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Overview of the Box functions Chapter 1

Overview of the Box functions

Saving while scanning

When scanning a document, the data can be saved in the specified box.

Scan

Scan data

HDD

Route

- The saved data can be printed, routed or downloaded to a computer.

- The data can be routed by sending it by e-mail, with a Scan to PC oper-

ation or to an FTP server or SMB server on the connected network. For details, refer to “Routing documents” on page 4-2.

- To download the data to a computer, use PageScope Web Connection

from a Web browser on a computer. For details, refer to “Specifying settings using PageScope Web Connection” on page 6-2.

Download

Note

The Scan to PC operation can be used if the optional scanner unit or fax kit is installed.

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Overview of the Box functions

Saving while printing

Data can be saved by using the printer driver on a computer connected to this machine through a network.

Print command

Print data

Overview of the Box functions Chapter 1

HDD

- The saved data can be printed or routed.

- The data can be routed by sending it by e-mail, with a Scan to PC oper-

ation or to an FTP server or SMB server on the connected network. For details, refer to “Routing documents” on page 4-2.

Route

Note

The Scan to PC operation can be used if the optional scanner unit or fax kit is installed.

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Overview of the Box functions

1.3 Specifying settings for using the Box functions

Before using the Box functions, the following settings should be specified.

For all Box functions

Parameter Details

Network Setting Specify the necessary network connection settings, such as the IP address

of the machine. For details, refer to the User’s Guide [Network Scanner Operations].

For Store to HDD

Operation Details

Overview of the Box functions Chapter 1

Creating boxes A box can be created by specifying the box number and the box name. Box-

Registering onetouch recipients

es can be created from PageScope Web Connection. For details, refer to “Specifying settings using PageScope Web Connection” on page 6-2.

Before data is scanned and saved, the box where the data is to be saved must be registered in advance as a one-touch recipient. One-touch recipients can be registered from either the control panel or from PageScope Web Connection. When routing, the routing destination settings can easily be specified if the destination information is registered as a one-touch registration.

Note

For details on registering one-touch recipients, refer to “Registering one-touch recipients from the control panel” on page 5-3 and “Registering one-touch recipients” on page 6-13.

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Saving documents

Saving documents Chapter 2

2Saving documents

2.1 General information

Keep in mind the following information before saving documents.

User authentication

This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine.

If settings for user authentication and account track have both been specified, the operating procedure differs depending on the specified authentication settings. For details on the authentication settings specified on this

Saving documents Chapter 2

machine, consult with the administrator.

Authentication setting Description

When synchronizing user authentication and account track

When not synchronizing user authentication and account track

Saving documents

When a user is registered, the account that the user belongs to is also registered. When the user name and password is entered for authentication, the user is automatically logged on and can perform operations as a user of the registered account.

Users and accounts are registered separately. User authentication, then account authentication must be completed before machine operations can be performed.

With user authentication Type in the user name and password, and then touch [Login].

Input User Name and Password to login.

User Authentication

User Name

Password

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Saving documents

With account track

Type in the account name and password, and then press the [Access] key.

Input Account Name and Password to Login.

Account Track

Account Name

Password

Deleting documents from boxes

If bit 5 of mode 430 is set to “1” in the Soft SW Setting screen, it may take some time until the initial screen appears when the machine is turned on if many files have been saved in the boxes. In addition, it may take some time to open a box in PageScope Web Connection if the box contains many files. Therefore, care should be taken to delete unnecessary documents from the boxes.

Memory

Free

100%

Saving documents Chapter 2

Note

For details on changing the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 5-22.

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2.2 Saving while copying

When copying a document, the data can be saved in a box on the machine’s hard disk.

To save while copying

1 Position the document.

2 Press the [Copy] key in the control panel.

3 Touch [Save in User Box].

A screen for selecting a box appears.

Saving documents

Saving documents Chapter 2

Ready to copy.

Basics

Paper

Auto Paper

Combine Originals

:::

Save in User Box

Job List

Zoom

:::

Finishing

Quality/ Density

Simplex/ Duplex

Mixed Original

Application

:::

4 Select the box where the data is to be saved. Touch the button for the

index containing the box.

– Touch [User Box Name] to select a box by entering the box number. – It is not necessary to enter the password when saving data, even if

a password has been specified for the box.

The list of boxes contained in the index appears.

Select the index. You can also enter User Box number using [0-9].

User Box

000to099

400to499

800to899

100to199

500to599

900to999

200to299 300to399

600to699 700to799

Enter

User Box No.

Job List

Set

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Saving documents

5 Select the index tab, and select the location where the data is to be

saved from the list of displayed boxes.

The button for the selected box appears selected.

Select User Box.

User Box

000to099

Public

0 5

box01

1 6

box02

2 7

box03

3 8

test

4 9

Job List

Back

100to199

765

6 Specify the name of the document to be saved. Type in the document

name, and then ouch [Enter].

– Up to 16 characters can be entered. – Be sure to enter the document name.

Document Name

W E

Q R T Y U I O P

S DA F G H J K L

Z X C V B N M

Alpha

Job List

Cancel

SPACE

Caps

Enter

_ -

Del.

Saving documents Chapter 2

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Saving documents

7 Select whether or not a copy will also be printed when the data is

saved. To print a copy, touch [ON].

Select whether to print while saving into User Box.

Save in User Box

Cancel

Enter

Saving documents Chapter 2

Job List

OFF

8 Touch [Enter].

The Copy mode screen appears again. If a Box function was set, [Save in User Box] appears selected.

Ready to copy.

Basics

Auto Paper

Save in User Box

Job List

Combine Originals

ZoomPaper

::::::

Finishing

Quality/ Density

Simplex/ Duplex

Mixed Original

Application

:::

9 Specify the necessary copy settings.

– For details on the copy settings, refer to the User’s Guide [Copy

Operations].

– For details on printing a document saved in a box, refer to “Printing

documents” on page 3-2.

– For details on routing a document saved in a box, refer to “Routing

documents” on page 4-2.

10 Press the [Start] key in the control panel.

– If “ON” was selected in the Print screen, the data for the document

is saved in the specified box, and the scanned document is printed.

– If “OFF” was selected in the Print screen, the data for the scanned

document is saved in the specified box.

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Saving documents

2.3 Scanning and saving the data (Scan to HDD)

Scan data can be saved in an HDD box on the machine’s internal hard disk. The following procedures describe operations that must be performed and the settings that must be specified when touching a single button to save a document.

Available functions/parameters

Touch [Quality & Reduction] or [Menu] in the screen that appears after the [Fax/Scan] key in the control panel is pressed, and then specify settings for the following functions/parameters when saving the scanned document.

Note

The following Quality & Reduction parameters have no effect, even if settings have been specified.

- “Reduction” on the Reduction/Area tab

Quality/Reduction screen

Saving documents Chapter 2

Parameter Description Page

Quality Select the scanning resolution (amount of details). p. 2-11

Density Specify the density for scanning. p. 2-12

Reduction/ Area

Original Size Set.

Select the desired standard size for the area to be scanned.

Reference

p. 2-14

Note

The following Menu functions and parameters have no effect, even if settings have been specified.

- “TSI” on the Setting 1 tab

- “Rotation TX” on the Setting 1 tab

- “Subject Selection” on the Network tab

- “Reply Address” on the Network tab

Menu screen

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+ 174 hidden pages