HP LaserJet M479 User's Guide

User Guide

www.hp.com/videos/LaserJet
www.hp.com/support/colorljM479MFP

HP Color LaserJet Pro MFP M479

HP Color LaserJet Pro M479

User Guide

Copyright and License

Trademark Credits

© Copyright 2019 HP Development Company,
L.P.

Reproduction, adaptation, or translation without
prior written permission is prohibited, except as
allowed under the copyright laws.

The information contained herein is subject to
change without notice.

The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed as
constituting an additional warranty. HP shall not
be liable for technical or editorial errors or
omissions contained herein.

Edition 1, 4/2019

Adobe®, Adobe Photoshop®, Acrobat®, and
PostScript

®

are trademarks of Adobe Systems

Incorporated.

Apple and the Apple logo are trademarks of
Apple Inc., registered in the U.S. and other
countries.

macOS is a trademark of Apple Inc., registered in
the U.S. and other countries.

AirPrint is a trademark of Apple Inc., registered in
the U.S. and other countries.

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Microsoft®, Windows®, Windows® XP, and
Windows Vista® are U.S. registered trademarks
of Microsoft Corporation.

UNIX® is a registered trademark of The Open
Group.

Table of contents

1 Printer overview ........................................................................................................................................................................................ 1

Warning icons ............................................................................................................................................................................ 1

Potential shock hazard ............................................................................................................................................................ 2

Open source license ................................................................................................................................................................. 3

Printer views .............................................................................................................................................................................. 4

Printer front view ................................................................................................................................................. 4

Printer back view .................................................................................................................................................. 5

Control panel view ............................................................................................................................................... 6

How to use the touchscreen control panel ................................................................................. 8

Printer specications ................................................................................................................................................................ 9

Technical specications ....................................................................................................................................... 9

Supported operating systems ......................................................................................................................... 10

Mobile printing solutions .................................................................................................................................. 12

Printer dimensions ............................................................................................................................................ 12

Power consumption, electrical specications, and acoustic emissions .................................................... 14

Operating environment range ......................................................................................................................... 14

Printer hardware setup and software installation ............................................................................................................ 15

2 Paper trays .............................................................................................................................................................................................. 17

Introduction ............................................................................................................................................................................. 17

Load paper to Tray 1 ............................................................................................................................................................. 18

Introduction ........................................................................................................................................................ 18

Load Paper Tray 1 (multipurpose tray) .......................................................................................................... 18

Tray 1 paper orientation ................................................................................................................................... 19

Load paper to Tray 2 ............................................................................................................................................................. 22

Introduction ........................................................................................................................................................ 22

Load paper Tray 2 ............................................................................................................................................. 22

Tray 2 paper orientation ................................................................................................................................... 24

Load paper to Tray 3 ............................................................................................................................................................. 27

Introduction ........................................................................................................................................................ 27

Load paper to Tray 3 (optional) ....................................................................................................................... 27

Tray 3 paper orientation ................................................................................................................................... 29

ENWW iii

Load and print envelopes ..................................................................................................................................................... 31

Introduction ........................................................................................................................................................ 31

Print envelopes .................................................................................................................................................. 31

Envelope orientation ......................................................................................................................................... 31

3 Supplies, accessories, and parts .......................................................................................................................................................... 33

Order supplies, accessories, and parts ............................................................................................................................... 34

Ordering .............................................................................................................................................................. 34

Supplies and accessories ................................................................................................................................. 34

Customer self-repair parts ............................................................................................................................... 36

Dynamic security .................................................................................................................................................................... 36

Congure the HP toner-cartridge-protection supply settings ........................................................................................ 37

Introduction ........................................................................................................................................................ 37

Enable or disable the Cartridge Policy feature ............................................................................................. 38

Use the printer control panel to enable the Cartridge Policy feature ................................... 38

Use the printer control panel to disable the Cartridge Policy feature .................................. 38

Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature ............. 38

Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature ............ 39

Troubleshoot Cartridge Policy control panel error messages ............................................... 39

Enable or disable the Cartridge Protection feature ...................................................................................... 41

Use the printer control panel to enable the Cartridge Protection feature ........................... 41

Use the printer control panel to disable the Cartridge Protection feature .......................... 41

Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature ..... 42

Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature .... 42

Troubleshoot Cartridge Protection control panel error messages ....................................... 43

Replace the toner cartridges ................................................................................................................................................ 44

Toner cartridge information ............................................................................................................................. 44

Remove and replace the toner cartridges ..................................................................................................... 46

4 Print .......................................................................................................................................................................................................... 51

Print tasks (Windows) ............................................................................................................................................................ 52

How to print (Windows) .................................................................................................................................... 52

Automatically print on both sides (Windows) ............................................................................................... 52

Manually print on both sides (Windows) ........................................................................................................ 53

Print multiple pages per sheet (Windows) .................................................................................................... 53

Select the paper type (Windows) .................................................................................................................... 54

Additional print tasks ........................................................................................................................................ 54

Print tasks (macOS) ............................................................................................................................................................... 55

How to print (macOS) ........................................................................................................................................ 55

Automatically print on both sides (macOS) ................................................................................................... 55

Manually print on both sides (macOS) ........................................................................................................... 55

iv ENWW

Print multiple pages per sheet (macOS) ........................................................................................................ 56

Select the paper type (macOS) ........................................................................................................................ 56

Additional print tasks ........................................................................................................................................ 57

Store print jobs on the printer to print later or print privately ........................................................................................ 58

Introduction ........................................................................................................................................................ 58

Before beginning ............................................................................................................................................... 58

Set up job storage ............................................................................................................................................. 58

Disable or enable the job storage feature ..................................................................................................... 59

Create a stored job (Windows) ......................................................................................................................... 60

Create a stored job (macOS) ............................................................................................................................ 60

Print a stored job ............................................................................................................................................... 61

Delete a stored job ............................................................................................................................................ 63

Delete a job that is stored on the printer .................................................................................. 63

Information sent to printer for Job Accounting purposes ........................................................................... 63

Mobile printing ........................................................................................................................................................................ 64

Introduction ........................................................................................................................................................ 64

Wi-Fi Direct printing (wireless models only) .................................................................................................. 65

To turn on Wi-Fi Direct .................................................................................................................. 65

Change the printer Wi-Fi Direct name ....................................................................................... 66

Step one: Open the HP Embedded Web Server ................................................... 66

Step two: Change the Wi-Fi Direct name .............................................................. 66

HP ePrint via Email ............................................................................................................................................ 66

AirPrint ................................................................................................................................................................. 67

Android embedded printing ............................................................................................................................. 67

Print from a USB ash drive ................................................................................................................................................. 68

Introduction ........................................................................................................................................................ 68

Print USB documents ........................................................................................................................................ 68

5 Copy .......................................................................................................................................................................................................... 69

Make a copy ............................................................................................................................................................................. 69

Copy on both sides (duplex) ................................................................................................................................................. 70

Copy on both sides automatically ................................................................................................................... 70

Copy on both sides manually ........................................................................................................................... 70

Copy an identication card .................................................................................................................................................... 70

Additional copy tasks ............................................................................................................................................................. 71

6 Scan .......................................................................................................................................................................................................... 73

Scan by using HP Scan software (Windows) ...................................................................................................................... 73

Scan by using HP Easy Scan Software (macOS) ................................................................................................................ 74

Set up Scan to Email .............................................................................................................................................................. 75

Introduction ........................................................................................................................................................ 75

ENWW v

Before you begin ................................................................................................................................................ 75

Method one: Use the Scan to Email Wizard (Windows) ............................................................................... 75

Method two: Set up the Scan to Email feature via the HP Embedded Web Server ................................ 78

Step one: Access the HP Embedded Web Server (EWS) ......................................................... 78

Step two: Congure the Scan to Email feature ........................................................................ 78

Set up Scan to Network Folder ............................................................................................................................................ 79

Introduction ........................................................................................................................................................ 79

Before you begin ................................................................................................................................................ 79

Method one: Use the Scan to Network Folder Wizard (Windows) ............................................................. 79

Method two: Set up the Scan to Network Folder feature via the HP Embedded Web Server ............... 82

Step one: Access the HP Embedded Web Server (EWS) ......................................................... 82

Step two: Congure the Scan to Network Folder feature ....................................................... 82

Set up Scan to SharePoint .................................................................................................................................................... 83

Step one: Access the HP Embedded Web Server (EWS) .............................................................................. 83

Step two: Set up Scan to SharePoint .............................................................................................................. 83

Set up Scan to Computer (Windows) .................................................................................................................................. 84

Enable scanning to a computer (Windows) ................................................................................................... 84

Scan to a USB ash drive ...................................................................................................................................................... 84

Scan to email .......................................................................................................................................................................... 85

Scan to a network folder ....................................................................................................................................................... 85

Scan to SharePoint ................................................................................................................................................................. 86

Scan to a computer (Windows) ............................................................................................................................................ 86

Additional scan tasks ............................................................................................................................................................. 87

7 Fax ............................................................................................................................................................................................................. 89

Connect and congure the printer for fax .......................................................................................................................... 90

Connect the printer to a telephone line ......................................................................................................... 90

Congure the printer for fax ............................................................................................................................ 91

Congure the fax time, date and header using the HP Fax Setup Wizard ........................... 91

Congure the time, date, and header using the printer control panel ................................. 91

Congure the time, date, and header using the HP Embedded Web Server and

Printer Home Page (EWS) ............................................................................................................ 92

Congure for stand-alone fax ..................................................................................................... 93

Congure for an answering machine ......................................................................................... 93

Install the HP Fax software in Windows (optional) .................................................................. 94

Send a fax ................................................................................................................................................................................ 95

Send a fax by dialing manually from the printer control panel .................................................................. 95

Fax from the atbed scanner .......................................................................................................................... 95

Fax from the document feeder ....................................................................................................................... 96

Schedule a fax to be sent later ........................................................................................................................ 97

Use phone book entries ................................................................................................................................... 97

vi ENWW

Send a fax from the software (Windows) ...................................................................................................... 98

Send a fax from a third-party software program, such as Microsoft Word ............................................. 99

Create, edit, and delete phone book entries ................................................................................................................... 100

Create and edit individual phone-book entries .......................................................................................... 100

Create and edit group phone-book entries ................................................................................................. 100

Delete phone book entries ............................................................................................................................ 100

Reprint a received fax from the printer memory ............................................................................................................ 101

Additional fax tasks ............................................................................................................................................................. 101

8 Manage the printer .............................................................................................................................................................................. 103

Use HP Web Services applications .................................................................................................................................... 103

Change the printer connection type (Windows) ............................................................................................................. 104

Advanced conguration with HP Embedded Web Server and Printer Home Page (EWS) ....................................... 105

Method one: Open the HP Embedded Web Server (EWS) from the software ....................................... 105

Method two: Open the HP Embedded Web Server (EWS) from a web browser ................................... 105

Congure IP network settings ........................................................................................................................................... 109

Introduction ...................................................................................................................................................... 109

Printer sharing disclaimer .............................................................................................................................. 109

View or change network settings ................................................................................................................. 109

Rename the printer on a network ................................................................................................................ 109

Manually congure IPv4 TCP/IP parameters from the control panel ...................................................... 110

Link speed and duplex settings .................................................................................................................... 110

Printer security features ..................................................................................................................................................... 112

Introduction ...................................................................................................................................................... 112

Assign or change the system password using the Embedded Web Server .......................................... 112

Energy-conservation settings ........................................................................................................................................... 113

Introduction ...................................................................................................................................................... 113

Print with EconoMode .................................................................................................................................... 113

Set the Sleep Mode setting ............................................................................................................................ 113

Set the Shutdown Mode setting ................................................................................................................... 113

Set the Disable Shutdown setting ................................................................................................................ 114

HP Web Jetadmin ................................................................................................................................................................. 114

Update the rmware ........................................................................................................................................................... 115

Method one: Update the rmware using the control panel ..................................................................... 115

Method two: Update the rmware using the HP Printer Update utility .................................................. 115

9 Solve problems ..................................................................................................................................................................................... 117

Customer support ................................................................................................................................................................ 117

Control panel help system ................................................................................................................................................. 118

Restore the factory-set defaults ....................................................................................................................................... 118

A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel ............................... 119

ENWW vii

Change the “Very Low” settings ................................................................................................................... 120

Change the "Very Low" settings from the control panel ...................................................... 120

For printers with fax capability ................................................................................................. 120

Order supplies .................................................................................................................................................. 120

Printer does not pick up paper or misfeeds .................................................................................................................... 122

Introduction ...................................................................................................................................................... 122

The printer picks up multiple sheets of paper ............................................................................................ 122

The printer does not pick up paper .............................................................................................................. 124

The document feeder jams, skews, or picks up multiple sheets of paper ............................................ 126

Clear paper jams .................................................................................................................................................................. 127

Introduction ...................................................................................................................................................... 127

Experiencing frequent or recurring paper jams? ....................................................................................... 127

Paper jam locations ........................................................................................................................................ 128

Clear paper jams in the document feeder ................................................................................................... 128

Clear paper jams in Tray 1 - 13.02 ............................................................................................................... 131

Clear paper jams in Tray 2 - 13.03 ............................................................................................................... 133

Clear paper jams in the output bin - 13.10, 13.11, 13.12 ........................................................................ 135

Clear paper jams in the duplexer (duplex models only) - 13.14, 13.15 ................................................. 135

Clear paper jams in the toner cartridge or fuser area - 13.08, 13.09 .................................................... 136

Resolving print quality problems ...................................................................................................................................... 138

Introduction ...................................................................................................................................................... 138

Troubleshoot print quality ............................................................................................................................. 139

Update the printer rmware ..................................................................................................... 139

Print from a dierent software program ................................................................................ 139

Check the paper-type setting for the print job ...................................................................... 140

Check the paper type setting on the printer ..................................................... 140

Check the paper type setting (Windows) ........................................................... 140

Check the paper type setting (macOS) ............................................................... 140

Check toner-cartridge status .................................................................................................... 141

Step one: Print a supplies status page ............................................................... 141

Step two: Check supplies status .......................................................................... 141

Print a cleaning page .................................................................................................................. 141

Visually inspect the toner cartridge or cartridges ................................................................. 142

Check paper and the printing environment ............................................................................ 143

Step one: Use paper that meets HP specications .......................................... 143

Step two: Check the environment ....................................................................... 143

Step three: Set the individual tray alignment .................................................... 143

Try a dierent print driver ......................................................................................................... 144

Troubleshoot color quality ........................................................................................................ 145

Calibrate the printer to align the colors .............................................................. 145

Adjust color settings (Windows) .......................................................................... 145

viii ENWW

Print and interpret the print quality page .......................................................... 145

Check the EconoMode settings ................................................................................................ 146

Adjust print density .................................................................................................................... 147

Troubleshoot image defects ......................................................................................................................... 147

Improve copy and scan image quality .............................................................................................................................. 157

Introduction ...................................................................................................................................................... 157

Check the scanner glass for dirt and smudges .......................................................................................... 157

Check the paper settings ............................................................................................................................... 158

Check the image adjustment settings ......................................................................................................... 158

Optimize for text or pictures ......................................................................................................................... 158

Check the scanner resolution and color settings on the computer ........................................................ 159

Resolution and color guidelines ............................................................................................... 159

Color .............................................................................................................................................. 160

Edge-to-edge copying .................................................................................................................................... 160

Clean the pickup rollers and separation pad in the document feeder .................................................... 160

Improve fax image quality .................................................................................................................................................. 163

Introduction ...................................................................................................................................................... 163

Check the scanner glass for dirt and smudges .......................................................................................... 163

Check the send-fax resolution settings ....................................................................................................... 164

Check the Error Correction Mode setting .................................................................................................... 164

Send to a dierent fax machine .................................................................................................................... 164

Check the sender's fax machine ................................................................................................................... 164

Solve wired network problems .......................................................................................................................................... 165

Introduction ...................................................................................................................................................... 165

Poor physical connection ............................................................................................................................... 165

The computer is using the incorrect IP address for the printer ............................................................... 165

The computer is unable to communicate with the printer ....................................................................... 165

The printer is using incorrect link and duplex settings for the network ................................................. 166

New software programs might be causing compatibility problems ....................................................... 166

The computer or workstation might be set up incorrectly ....................................................................... 166

The printer is disabled, or other network settings are incorrect ............................................................. 166

Solve wireless network problems ..................................................................................................................................... 167

Introduction ...................................................................................................................................................... 167

Wireless connectivity checklist ...................................................................................................................... 167

The printer does not print after the wireless conguration completes .................................................. 168

The printer does not print, and the computer has a third-party rewall installed ............................... 168

The wireless connection does not work after moving the wireless router or printer .......................... 168

Cannot connect more computers to the wireless printer ......................................................................... 169

The wireless printer loses communication when connected to a VPN ................................................... 169

The network does not appear in the wireless networks list .................................................................... 169

The wireless network is not functioning ..................................................................................................... 169

ENWW ix

Perform a wireless network diagnostic test ............................................................................................... 170

Reduce interference on a wireless network ................................................................................................ 170

Solve fax problems .............................................................................................................................................................. 171

Introduction ...................................................................................................................................................... 171

Fax troubleshooting checklist ....................................................................................................................... 171

Solve general fax problems ........................................................................................................................... 173

Faxes are sending slowly ........................................................................................................... 173

Fax quality is poor ...................................................................................................................... 173

Fax cuts o or prints on two pages ......................................................................................... 174

Index ........................................................................................................................................................................................................... 175

x ENWW

1 Printer overview

Review the location of features on the printer, the physical and technical specications of the printer, and where
to locate setup information.

●

Warning icons

●

Potential shock hazard

●

Open source license

●

Printer views

●

Printer specications

●

Printer hardware setup and software installation

For more information:

For video assistance, see www.hp.com/videos/LaserJet.

The following information is correct at the time of publication. For current information, see www.hp.com/

support/colorljM479MFP.

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

Warning icons

Use caution if you see a warning icon on your HP printer, as indicated in the icon denitions.

● Caution: Electric shock

ENWW 1

● Caution: Hot surface

● Caution: Keep body parts away from moving parts

● Caution: Sharp edge in close proximity

● Warning

Potential shock hazard

Review this important safety information.

2 Chapter 1 Printer overview ENWW

● Read and understand these safety statements to avoid an electrical shock hazard.

● Always follow basic safety precautions when using this product to reduce risk of injury from re or electric

shock.

● Read and understand all instructions in the user guide.

● Observe all warnings and instructions marked on the product.

● Use only a grounded electrical outlet when connecting the product to a power source. If you do not know

whether the outlet is grounded, check with a qualied electrician.

● Do not touch the contacts on any of the sockets on the product. Replace damaged cords immediately.

● Unplug this product from wall outlets before cleaning.

● Do not install or use this product near water or when you are wet.

● Install the product securely on a stable surface.

● Install the product in a protected location where no one can step on or trip over the power cord.

Open source license

For information on open source software used in this printer, visit www.hp.com/software/opensource.

ENWW Open source license 3

Printer views

10

11

9

8

7

6

1

2

4

5

3

Identify parts on the printer and buttons on the control panel.

●

Printer front view

●

Printer back view

●

Control panel view

Printer front view

Identify the parts on the front of the printer.

Figure 1-1 Printer front view

Number Description

1 Scanner

2 Document feeder

3 Regulatory label (inside the front door)

4 Tray 2

5 Tray 1

4 Chapter 1 Printer overview ENWW

6 Power on/o button

7 Front door (provides toner cartridge access)

8 Output bin extension

9 Output bin

10 Walk-up USB port (for printing and scanning without a computer)

11 Touchscreen control panel (tilts up for easier viewing)

Printer back view

7

8

6

3

5

4

1

2

Identify the parts on the back of the printer.

Figure 1-2 Printer rear view

Number Description

1 Front door release button

2 Duplexer (dw, fdn, and fdw models only)

3 USB port for job storage

4 USB port for direct connection to a computer

5 Ethernet port

6 Fax ports cover

NOTE: The fax ports are behind the cover.

7 Power connection

8 Rear door (fnw model only) (provides access for clearing jams)

ENWW Printer views 5

Control panel view

Copies Copy

3

1312111098

7

2

6

1

45

Identify the buttons and features on the touchscreen control panel.

●

How to use the touchscreen control panel

The Home screen provides access to the printer features and indicates the current status of the printer.

Return to the Home screen at any time by touching the Home button on the bottom of the printer control panel.

NOTE: For more information about the printer control panel features, go to www.hp.com/support/
colorljM479MFP.

NOTE: The features that appear on the Home screen can vary, depending on the printer conguration.

Figure 1-3 Control panel view

Number Item Description

1 Home screen dashboard display

icons

2 Home screen icons Touch these icons to open the menus for these functions.

3 Help button Provides access to the control panel help system.

4 Home button Provides access to the Home screen.

5 Back button Returns to the previous screen.

6 Color touchscreen Provides access to menus, help animations, and printer information.

7 Sign In button Touch this button to sign in to the printer.

8 Copy icon: Touch this icon to open the Copy menu.

See the table that follows for a description of the icons.

Pull down this tab to open the Jobs menu.

6 Chapter 1 Printer overview ENWW

Number Item Description

9 Scan icon: Touch this icon to open the Scan menus:

● Scan to USB Drive

● Scan to Network Folder

● Scan to E-mail

● Scan to Computer

● Scan to SharePoint

10 Print icon: Touch this icon to open the Print menus.

11 Fax icon: Touch this icon to open the Fax menus.

12 Apps icon: Touch this icon to open the Apps menu to print directly from select Web

applications.

13 Quick Sets icon: Touch this icon to access shortcut jobs that are set up for frequently

performed tasks. This icon appears after a Quick Set is congured.

Quick Sets are congured in the Embedded Web Server (EWS), under
Settings►Control Panel Customization.

NOTE: While the control panel does not have a standard Cancel button, during many printer processes a Cancel

button appears on the touchscreen. This permits users to cancel a process before the printer completes it.

Home screen dashboard display icons

Table

1-1 Home screen icons

Icon Purpose

Setup icon: Opens the Setup menu, where you can change preferences and perform maintenance

functions.

Wireless icon: Opens the Wireless Summary menu, where you can check wireless status and change
wireless settings. You can also print a wireless test report, which helps diagnosing network connection
issues.

HP ePrint icon: Opens the Web Services Summary menu, where you can check ePrint status details,
change ePrint settings, or print an Info page.

Wi-Fi Direct icon: Opens the Wi-Fi Direct menu, where you can turn on Wi-Fi Direct, turn o Wi-Fi Direct,
and display the Wi-Fi Direct name and password.

Cartridge icon: Opens the Cartridge Information screen, where you can view the estimated levels and

pages remaining for the toner cartridges.

Paper Setup icon: Opens the Paper Setup menu, where you can congure the default Paper Size and

Paper Type for the paper trays.

ENWW Printer views 7

Table 1-1 Home screen icons (continued)

Icon Purpose

Fax Status icon: Displays status information for the Auto Answer function, fax logs, and the fax sound

volume.

ECO icon: Allows you to congure some of the printer environmental features.

How to use the touchscreen control panel

Use the following actions to use the printer touchscreen control panel.

Table 1-2 How to use the touchscreen control panel

Action Description Example

Touch Touch an item on the screen to select that item

or open that menu. Also, when scrolling through
menus, briey touch the screen to stop the
scrolling.

Swipe Touch the screen and then move your nger

horizontally to scroll the screen sideways.

Scroll Touch the screen and then move your nger

vertically to scroll the screen up and down. When
scrolling through menus, briey touch the screen
to stop the scrolling.

Touch the Setup icon to open the Setup
menu.

Swipe the Home screen to access additional
menu options.

Scroll through the Setup menu.

8 Chapter 1 Printer overview ENWW

Printer specications

Review hardware, software, and printer environment specications.

●

Technical specications

●

Supported operating systems

●

Mobile printing solutions

●

Printer dimensions

●

Power consumption, electrical specications, and acoustic emissions

●

Operating environment range

IMPORTANT: The following specications are correct at the time of publication, but they are subject to change.

For current information, see www.hp.com/support/colorljM479MFP.

Technical specications

Review the technical specications for the printer.

For current information, see www.hp.com/support/colorljM479MFP.

Table

1-3 Technical specications

Model name

Product number

Paper handling Tray 1 (50-sheet capacity) Included Included Included Included

Paper handling Tray 2 (250-sheet capacity) Included Included Included Included

Paper handling Optional 550-sheet accessory tray Optional Optional Optional Optional

Paper handling Automatic duplex printing Included Not available Included Included

Connectivity 10/100/1000 Ethernet LAN

connection with IPv4 and IPv6

Connectivity Hi-Speed USB 2.0 Included Included Included Included

Connectivity Walk-up USB port Included Included Included Included

Connectivity Print server for wireless connectivity Included Included Not available Included

Connectivity Bluetooth Low Energy (BLE) Included Included Not available Included

Connectivity Wi-Fi Direct for printing from mobile

devices

Control-panel display and
input

Print Prints 27 pages per minute (ppm) on

Color touchscreen control panel

A4 and 28 ppm on letter-size paper

M479dw

W1A77A

Included Included Included Included

Included Included Not available Included

Included Included Included Included

Included Included Included Included

M479fnw

W1A78A

M479fdn

W1A79A

M479fdw

W1A80A

Print USB printing (no computer required) Included Included Included Included

ENWW Printer specications 9

Table 1-3 Technical specications (continued)

Model name

Product number

Print Job storage and private printing

(Requires a 16 GB or greater USB
thumb drive.)

Fax Fax features Not available Included Included Included

Fax HP Digital Fax (Fax to Email and Fax to

Network Folder options)

Copy and Scan Copies 19 pages per minute (ppm) and

scans up to 26 ppm.

NOTE: Copy and scan speeds are

subject to change.

Copy and Scan 50-page document feeder with dual-

head scanning for single-pass duplex
copying and scanning

Copy and Scan 50-page document feeder with

simplex copying and scanning

Copy and Scan Scan to E-mail, Scan to USB, and Scan

to Network Folder options

M479dw

W1A77A

Included Included Included Included

Not available Included Included Included

Included Included Included Included

Not available Included Included Included

Included Included Included Included

Included Included Included Included

M479fnw

W1A78A

M479fdn

W1A79A

M479fdw

W1A80A

Supported operating systems

The following information applies to the printer-specic Windows and HP print drivers for macOS and to the
software installer.

Windows: The HP Software Installer installs either a V3 or V4 PCL 6 print driver depending on the Windows
operating system along with optional software when using the full software installer. See the software
installation notes for more information.

macOS: Mac computers and Apple mobile devices are supported with this printer. Download HP Easy Start either
from 123.hp.com/laserjet or from the Printer Support page, and then use HP Easy Start to install the HP print
driver. HP Easy Start is not included in the HP Software Installer.

1. Go to 123.hp.com/laserjet.

2. Follow the steps provided to download HP Easy Start.

Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.

UNIX: For information and print drivers for UNIX, go to www.hp.com/go/unixmodelscripts.

1-4 Supported operating systems and print drivers

Table

Operating system Print driver installed (from the software on the web)

Windows 7, 32-bit and 64-bit The HP PCL 6 (V3) printer-specic print driver is installed for this operating system as part

of the software installation.

Windows 8, 32-bit and 64-bit The HP PCL 6 (V3) printer-specic print driver is installed for this operating system as part

of the software installation.

1

10 Chapter 1 Printer overview ENWW

Table 1-4 Supported operating systems and print drivers (continued)

Operating system Print driver installed (from the software on the web)

Windows 8.1, 32-bit and 64-bit The HP PCL-6 (V4) printer-specic print driver is installed for this operating system as part

of the software installation.

2

Windows 10, 32-bit and 64-bit The HP PCL-6 (V4) printer-specic print driver is installed for this operating system as part

of the software installation.

Windows Server 2008 R2, 64-bit The HP PCL 6 (V3) printer-specic print driver is available for download from the printer

support website. Download the driver, and then use the Microsoft Add Printer tool to install

3

it.

Windows Server 2008 R2, SP1, 64-bit The HP PCL 6 (V3) printer-specic print driver is available for download from the printer

support website. Download the driver, and then use the Microsoft Add Printer tool to install
it.

Windows Server 2012 The HP PCL 6 (V3) printer-specic print driver is available for download from the printer

support website. Download the driver, and then use the Microsoft Add Printer tool to install
it.

Windows Server 2012 R2 The HP PCL 6 (V3) printer-specic print driver is available for download from the printer

support website. Download the driver, and then use the Microsoft Add Printer tool to install
it.

Windows Server 2016, 64-bit The HP PCL 6 (V3) printer-specic print driver is available for download from the printer

support website. Download the driver, and then use the Microsoft Add Printer tool to install
it.

macOS Sierra 10.12, macOS High
Sierra 10.13, macOS Mojave 10.14

1

Windows 8 RT support is provided through Microsoft IN OS Version 4, 32-bit driver.

2

Windows 8.1 RT support is provided through Microsoft IN OS Version 4, 32-bit driver.

3

Microsoft retired mainstream support for Windows Server 2008 in January 2015. HP will continue to provide best eort support for the

To install the print driver, download HP Easy Start from 123.hp.com/laserjet. Follow the
steps provided to install the printer software and print driver.

discontinued Server 2008 operating system.

NOTE: For a current list of supported operating systems, go to www.hp.com/support/colorljM479MFP for HP's

all-inclusive help for the printer.

NOTE: For details on client and server operating systems and for HP UPD PCL6 and UPD PS driver support for

this printer, go to www.hp.com/go/upd and click Specications.

Table 1-5 Minimum system requirements

Windows 7, 8, 8.1, 10 macOS Sierra v10.12, macOS

High Sierra v10.13, macOS
Mojave v10.14 Mobile devices, iOS, Android

● 32-bit or 64-bit

● 2 GB of available hard disk

space

● Microsoft Internet Explorer

● Internet connection

● USB port

● 2 GB of available hard disk

space

● Internet connection

Router connection not required

www.hp.com/go/mobileprinting

ENWW Printer specications 11

Mobile printing solutions

3

3

1

1

2

2

HP oers multiple mobile and ePrint solutions to enable easy printing to an HP printer from a laptop, tablet,
smartphone, or other mobile device.

To see the full list and to determine the best choice, go to www.hp.com/go/MobilePrinting.

The printer supports the following software for mobile printing:

● Wi-Fi Direct (wireless models only)

● Bluetooth Low Energy

● HP Smart app for iOS and Android devices

● Google Cloud Print

● AirPrint

● Android Printing

● HP Roam

Printer dimensions

Make sure your printer environment is large enough to accommodate the printer.

Dimensions for the M479fnw model

Table

1-6 Dimensions for the M479fnw model

Measurement Printer fully closed Printer fully opened

1 - Height 399.8 mm (15.74 in) 656 mm (25.83 in)

2 - Depth 461 mm (18.15 in) 1025 mm (40.35 in)

12 Chapter 1 Printer overview ENWW

Table 1-6 Dimensions for the M479fnw model (continued)

3

3

1

1

2

2

Measurement Printer fully closed Printer fully opened

3 - Width 415.4 mm (16.35 in) 415.4 mm (16.35 in)

Weight (with cartridges) 21.8 kg (48.06 lb) 21.8 kg (48.06 lb)

Dimensions for the M479dw, M479fdn, and M479fdw models

Table 1-7 Dimensions for the M479dw, M479fdn, and M479fdw models

Measurement Printer fully closed Printer fully opened

1 - Height 399.8 mm (15.74 in) 656 mm (25.83 in)

2 - Depth 472 mm (18.59 in) 1124.4 mm (44.27 in)

3 - Width 415.4 mm (16.35 in) 415.4 mm (16.35 in)

Weight (with cartridges) 23.2 kg (51.15 lb) 23.2 kg (51.15 lb)

ENWW Printer specications 13

Dimensions for models with optional Tray 3

3

1

2

1

2

3

Table 1-8 Dimensions for the printer with the optional Tray 3

Measurement Printer fully closed Printer fully opened

1 - Height 531.8 mm (20.93 in) 788 mm (31.02 in)

2 - Depth 461 mm (18.15 in) (fnw model)

472.3 mm (18.59 in) (dw, fdn, and fdw models)

3 - Width 415.4 mm (16.35 in) 415.4 mm (16.35 in)

Weight (with cartridge) 27 kg (59.52 lb) (fnw model)

28.4 kg (62.61 lb) (dw. fdn, and fdw models)

1025 mm (40.35 in) (fnw model)

1124.4 mm (44.27 in) (dw, fdn, and fdw models)

27 kg (59.52 lb) (fnw model)

28.4 kg (62.61 lb) (dw. fdn, and fdw models)

Power consumption, electrical specications, and acoustic emissions

In order to operate properly, the printer must be in an environment that meets certain power specications.

For current information, see the support home page for your printer:www.hp.com/support/colorljM479MFP.

CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert

operating voltages. This will damage the printer and void the printer warranty.

Operating environment range

Review the recommended operating-environment specications for your printer.

14 Chapter 1 Printer overview ENWW

Table 1-9 Operating environment specications

Environment Recommended Allowed

Temperature 15° to 27°C (59° to 80.6°F) 15° to 30°C (59° to 86°F)

Relative humidity 20% to 70% relative humidity (RH) 10% to 80% RH

Printer hardware setup and software installation

For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional
instructions, go to HP support on the web.

Go to www.hp.com/support/colorljM479MFP for HP's all-inclusive help for the printer, which includes the
following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

● Find instructions about how to use the Microsoft Add Printer tool

ENWW Printer hardware setup and software installation 15

16 Chapter 1 Printer overview ENWW

2 Paper trays

Discover how to load and use the paper trays, including how to load special items such as envelopes.

●

Introduction

●

Load paper to Tray 1

●

Load paper to Tray 2

●

Load paper to Tray 3

●

Load and print envelopes

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

Introduction

Review the following information about the paper trays.

CAUTION: Do not extend more than one paper tray at a time.

Do not use paper tray as a step.

Keep hands out of paper trays when closing.

All trays must be closed when moving the printer.

ENWW 17

Load paper to Tray 1

Review the following information about loading paper to Tray 1.

●

Introduction

●

Load Paper Tray 1 (multipurpose tray)

●

Tray 1 paper orientation

Introduction

The following information describes how to load paper into Tray 1.

Load Paper Tray 1 (multipurpose tray)

Follow these steps to load paper in Tray 1.

This tray holds up to 50 sheets of 75 g/m2 (20 lb) paper.

CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.

1. Open Tray 1 by grasping the handles on the left and right side of the tray and pulling down.

2. Slide out the tray extension.

18 Chapter 2 Paper trays ENWW

3. Press down on the tab on the right paper guide, and then spread the paper guides to the correct size.

4. Load the paper into the tray. Make sure that the paper ts under the tabs and below the maximum height

indicators.

For information on how to orient the paper, see Tray 1 paper orientation on page 19.

5. At the computer, begin the printing process from the software application. Make sure that the driver is set

to the correct paper type and size for the paper being printed from the tray.

Tray 1 paper orientation

When using paper that requires a specic orientation, load it according to the information in the following table.

ENWW Load paper to Tray 1 19

Table 2-1 Tray 1 paper orientation

123

Paper type Output How to load paper

Letterhead or preprinted 1-sided printing Face-up

Top edge leading into the printer

20 Chapter 2 Paper trays ENWW

Table 2-1 Tray 1 paper orientation (continued)

123

123

Paper type Output How to load paper

Letterhead or preprinted 2-sided printing Face-down

Top edge away from the printer

Pre-punched 1-sided or 2-sided printing Face-up

Holes toward the left side of the printer

ENWW Load paper to Tray 1 21

Load paper to Tray 2

Review the following information about loading paper to Tray 2.

●

Introduction

●

Load paper Tray 2

●

Tray 2 paper orientation

Introduction

The following information describes how to load paper into Tray 2.

Load paper Tray 2

This tray holds up to 250 sheets of 75 g/m2 (20 lb) paper.

1. Open tray 2.

2. Adjust the paper-width guides by squeezing the adjustment latches on the guides and then sliding the

guides to the size of the paper being used.

3. To load legal-size paper, extend the tray front by squeezing the front latch and pulling the front of the tray.

22 Chapter 2 Paper trays ENWW

2

NOTE: When loaded with legal-size paper, Tray 2 extends from the front of the printer approximately (2

in)51 mm.

4. Load the paper into the tray.

For information about how to orient the paper, see Tray 2 paper orientation on page 24.

5. Make sure that the paper stack is at at all four corners. Slide the paper length and width guides so that

they are against the stack of paper.

NOTE: To prevent jams, do not overll the tray. Be sure that the top of the stack is below the tray full

indicator.

ENWW Load paper to Tray 2 23

6. After making sure that the paper stack is below the tray full indicator, close the tray.

7. At the computer, begin the printing process from the software application. Make sure that the driver is set

to the correct paper type and size for the paper being printed from the tray.

Tray 2 paper orientation

When using paper that requires a specic orientation, load it according to the information in the following table.

24 Chapter 2 Paper trays ENWW

Table 2-2 Tray 2 paper orientation

123

123

123

Paper type Output How to load paper

Letterhead or preprinted 1-sided printing Face-up

Top edge toward the printer.

Letterhead or preprinted 2-sided printing Face-down

Top edge away from the printer

Prepunched 1-sided printing or 2-sided printing Face-up

Holes toward the left side of the printer

ENWW Load paper to Tray 2 25

For information about positioning and orienting envelopes in Tray 2, see Envelope orientation on page 31.

26 Chapter 2 Paper trays ENWW

Load paper to Tray 3

Review the following information about loading paper to Tray 3.

●

Introduction

●

Load paper to Tray 3 (optional)

●

Tray 3 paper orientation

Introduction

The following information describes how to load paper into Tray 3.

Load paper to Tray 3 (optional)

This tray holds up to 550 sheets of 75 g/m2 (20 lb) paper.

Do not print envelopes, labels, or unsupported sizes of paper from Tray 3. Print these types of paper only from
Tray 1.

1. Open Tray 3.

2. Adjust the paper-width guides by squeezing the adjustment latches on the guides and then sliding the

guides to the size of the paper being used.

3. To load legal-size paper, extend the tray front by squeezing the front latch and pulling the front of the tray.

ENWW Load paper to Tray 3 27

3

4. Load paper into the tray.

For information about how to orient the paper, see Tray 3 paper orientation on page 29.

5. Make sure that the paper stack is at at all four corners. Slide the paper length and width guides so that

they are against the stack of paper.

NOTE: To prevent jams, do not overll the tray. Be sure that the top of the stack is below the tray full

indicator.

6. After making sure that the paper stack is below the tray full indicator, close the tray.

28 Chapter 2 Paper trays ENWW

7. At the computer, begin the printing process from the software application. Make sure that the driver is set

123

to the correct paper type and size for the paper being printed from the tray.

Tray 3 paper orientation

When using paper that requires a specic orientation, load it according to the information in the following table.

Table 2-3 Tray 3 paper orientation

Paper type Output How to load paper

Letterhead or preprinted 1-sided printing Face-up

Top edge toward the printer.

ENWW Load paper to Tray 3 29

Table 2-3 Tray 3 paper orientation (continued)

123

Paper type Output How to load paper

Letterhead or preprinted 2-sided printing Face-down

Top edge away from the printer

Prepunched 1-sided printing or 2-sided printing Face-up

Holes on left side of the printer

30 Chapter 2 Paper trays ENWW

Load and print envelopes

Review the following information about loading and printing envelopes.

●

Introduction

●

Print envelopes

●

Envelope orientation

Introduction

The following information describes how to print and load envelopes.

Print envelopes

To print envelopes using either Tray 1 or Tray 2, follow the steps to select the correct settings in the print driver.
Tray 1 holds up to 10 envelopes.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

3. Click or tap the Paper/Quality tab.

4. In the Paper size drop-down list, select the correct size for the envelopes.

5. In the Paper type drop-down list, select Envelope.

6. In the Paper source drop-down list, select Manual feed.

7. Click the OK button to close the Document Properties dialog box.

8. In the Print dialog box, click the OK button to print the job.

Envelope orientation

When using envelopes, load them according to the information in the following table.

ENWW Load and print envelopes 31

Table 2-4 Envelope orientation

Tray How to load

Tray 1 Face-up

Short, postage-end leading into the printer

Tray 2 Face-up

Short, postage-end leading into the printer

32 Chapter 2 Paper trays ENWW

3 Supplies, accessories, and parts

Order supplies or accessories, replace the toner cartridges, or remove and replace another part.

●

Order supplies, accessories, and parts

●

Dynamic security

●

Congure the HP toner-cartridge-protection supply settings

●

Replace the toner cartridges

For video assistance, see www.hp.com/videos/LaserJet.

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

ENWW 33

Order supplies, accessories, and parts

Review details about ordering supplies, accessories and parts for your printer.

●

Ordering

●

Supplies and accessories

●

Customer self-repair parts

Ordering

Find information and links for ordering supplies, parts, and accessories for your printer.

Ordering option Ordering information

Order supplies and paper www.hp.com/go/suresupply

Order genuine HP parts or accessories www.hp.com/buy/parts

Order through service or support providers Contact an HP-authorized service or support provider.

Order using the HP Embedded Web Server (EWS) To access, in a supported Web browser on your

computer, enter the printer IP address or host name in
the address/URL eld. The EWS contains a link to the
HP SureSupply Web site, which provides options for
purchasing Original HP supplies.

Supplies and accessories

Find information about the supplies and accessories that are available for your printer.

CAUTION: Cartridges are for distribution and use within their designated region only; they will not work outside

of their designated region.

Table 3-1 Supplies

Item Description Cartridge number Part number

Supplies

For use in North America and Latin America only

HP 414A Black Original LaserJet Toner
Cartridge

HP 414A Cyan Original LaserJet Toner
Cartridge

HP 414A Yellow Original LaserJet Toner
Cartridge

HP 414A Magenta Original LaserJet
Toner Cartridge

HP 414X High Yield Black Original
LaserJet Toner Cartridge

Standard-capacity replacement black toner
cartridge

Standard-capacity replacement cyan toner
cartridge

Standard-capacity replacement yellow toner
cartridge

Standard-capacity replacement magenta toner
cartridge

High-capacity replacement black toner cartridge 414X W2020X

414A W2020A

414A W2021A

414A W2022A

414A W2023A

HP 414X High Yield Cyan Original
LaserJet Toner Cartridge

High-capacity replacement cyan toner cartridge 414X W2021X

34 Chapter 3 Supplies, accessories, and parts ENWW

Table 3-1 Supplies (continued)

Item Description Cartridge number Part number

HP 414X High Yield Yellow Original
LaserJet Toner Cartridge

HP 414X High Yield Magenta Original
LaserJet Toner Cartridge

For use in Europe, Middle East, Russia, CIS, and Africa only

HP 415A Black Original LaserJet Toner
Cartridge

HP 415A Cyan Original LaserJet Toner
Cartridge

HP 415A Yellow Original LaserJet Toner
Cartridge

HP 415A Magenta Original LaserJet
Toner Cartridge

HP 415X High Yield Black Original
LaserJet Toner Cartridge

HP 415X High Yield Cyan Original
LaserJet Toner Cartridge

HP 415X High Yield Yellow Original
LaserJet Toner Cartridge

HP 415X High Yield Magenta Original
LaserJet Toner Cartridge

High-capacity replacement yellow toner
cartridge

High-capacity replacement magenta toner
cartridge

Standard-capacity replacement black toner
cartridge

Standard-capacity replacement cyan toner
cartridge

Standard-capacity replacement yellow toner
cartridge

Standard-capacity replacement magenta toner
cartridge

High-capacity replacement black toner cartridge 415X W2030X

High-capacity replacement cyan toner cartridge 415X W2031X

High-capacity replacement yellow toner
cartridge

High-capacity replacement magenta toner
cartridge

414X W2022X

414X W2023X

415A W2030A

415A W2031A

415A W2032A

415A W2033A

415X W2032X

415X W2033X

For use in Asia Pacic only

HP 416A Black Original LaserJet Toner
Cartridge

HP 416A Cyan Original LaserJet Toner
Cartridge

HP 416A Yellow Original LaserJet Toner
Cartridge

HP 416A Magenta Original LaserJet
Toner Cartridge

HP 416X High Yield Black Original
LaserJet Toner Cartridge

HP 416X High Yield Cyan Original
LaserJet Toner Cartridge

HP 416X High Yield Yellow Original
LaserJet Toner Cartridge

HP 416X High Yield Magenta Original
LaserJet Toner Cartridge

Standard-capacity replacement black toner
cartridge

Standard-capacity replacement cyan toner
cartridge

Standard-capacity replacement yellow toner
cartridge

Standard-capacity replacement magenta toner
cartridge

High-capacity replacement black toner cartridge 416X W2040X

High-capacity replacement cyan toner cartridge 416X W2041X

High-capacity replacement yellow toner
cartridge

High-capacity replacement magenta toner
cartridge

416A W2040A

416A W2041A

416A W2042A

416A W2043A

416X W2042X

416X W2043X

ENWW Order supplies, accessories, and parts 35

Table 3-2 Accessories

Item Description Part number

Accessories

Optional 550-sheet paper feeder Optional Tray 3 CF404A

USB 2.0 printer cable A-to-B cable (2-meter standard) DT2738

Customer self-repair parts

Customer Self-Repair (CSR) parts are available for many HP LaserJet printers to reduce repair time.

More information about the CSR program and benets can be found at www.hp.com/go/csr-support and

www.hp.com/go/csr-faq.

Genuine HP replacement parts can be ordered at www.hp.com/buy/parts or by contacting an HP-authorized
service or support provider. When ordering, one of the following will be needed: part number, serial number
(found on back of printer), product number, or printer name.

● Parts listed as Mandatory self-replacement are to be installed by customers, unless you are willing to pay

HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not
provided under the HP printer warranty.

● Parts listed as Optional self-replacement can be installed by HP service personnel at your request for no

additional charge during the printer warranty period.

Table

3-3 Customer self-repair parts

Item Description Self-replacement options Part number

150-sheet paper input tray Replacement cassette for Tray 2 Mandatory RM2-6377-000CN

550-sheet paper feeder Replacement optional Tray 3 Mandatory CF404-67901

Dynamic security

Learn about dynamic-security-enabled printers.

Certain HP printers use cartridges that have security chips or electronic circuitry. Cartridges using a non-HP chip
or modied or non-HP circuitry* might not work. And, those that work today might not work in the future.

As is standard in the printing business, HP has a process for authenticating cartridges. HP continues to use
security measures to protect the quality of our customer experience, maintain the integrity of our printing
systems, and protect our intellectual property. These measures include authentication methods that change
periodically and might prevent some third-party supplies from working now or in the future. HP printers and
original HP cartridges deliver the best quality, security and reliability. When cartridges are cloned or
counterfeited, the customer is exposed to quality and potential security risks, compromising the printing
experience.

*Non-HP Chips and modied or non-HP electronic circuitry are not produced or validated by HP. HP cannot
guarantee that these chips or circuitry will work in your printer now or in the future. If you are using a non­original HP cartridge, please check with your supplier to ensure your cartridge has an original HP security chip or
unmodied HP electronic circuitry.

36 Chapter 3 Supplies, accessories, and parts ENWW

Congure the HP toner-cartridge-protection supply settings

A network administrator can congure the toner-cartridge-protection settings using the printer control panel or
the HP Embedded Web Server (EWS).

●

Introduction

●

Enable or disable the Cartridge Policy feature

●

Enable or disable the Cartridge Protection feature

Introduction

Use HP Cartridge Policy and Cartridge Protection to control which cartridges are installed in the printer and
protect the cartridges that are installed from theft.

● Cartridge Policy: This feature protects the printer from counterfeit toner cartridges by allowing only genuine

HP cartridges to be used with the printer. Using genuine HP cartridges ensures the best possible print
quality. When someone installs a cartridge that is not a genuine HP cartridge, the printer control panel
displays a message that the cartridge is unauthorized and it provides information explaining how to
proceed.

● Cartridge Protection: This feature permanently associates toner cartridges with a specic printer, or eet of

printers, so they cannot be used in other printers. Protecting cartridges protects your investment. When
this feature is enabled, if someone attempts to transfer a protected cartridge from the original printer into
an unauthorized printer, that printer will not print with the protected cartridge. The printer control panel
displays a message that the cartridge is protected, and it provides information explaining how to proceed.

CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in

the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the
feature before installing the new cartridge.

Turning the feature o does not turn o protection for cartridges that are currently installed.

Both features are o by default. Follow these procedures to enable or disable them.

ENWW Congure the HP toner-cartridge-protection supply settings 37

Enable or disable the Cartridge Policy feature

The Cartridge Policy feature can be enabled or disabled using the control panel or the Embedded Web Server
(EWS).

●

Use the printer control panel to enable the Cartridge Policy feature

●

Use the printer control panel to disable the Cartridge Policy feature

●

Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature

●

Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature

●

Troubleshoot Cartridge Policy control panel error messages

NOTE: Enabling or disabling this feature might require entering an administrator password.

Check with your administrator to determine if an administrator password has been set. EWS passwords cannot
be recovered.

Use the printer control panel to enable the Cartridge Policy feature

From the printer control panel, a network administrator can enable the Cartridge Policy feature. This allows only
genuine HP cartridges to be used with the printer.

1. From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to

open the Dashboard, and then touch the Setup icon .

2. Open the following menus:

1. Supply Settings

2. Cartridge Policy

3. Touch Authorized HP to enable the feature.

Use the printer control panel to disable the Cartridge Policy feature

From the printer control panel, a network administrator can disable the Cartridge Policy feature. This removes
the restriction that only genuine HP cartridges can be used.

1. From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to

open the Dashboard, and then touch the Setup icon .

2. Open the following menus:

1. Supply Settings

2. Cartridge Policy

3. Touch O to disable the feature.

Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature

From the EWS, a network administrator can enable the Cartridge Policy feature. This allows only genuine HP
cartridges to be used with the printer.

1. Open the HP Embedded Web Server (EWS):

38 Chapter 3 Supplies, accessories, and parts ENWW

a. From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon

to view the printer's IP address or host name.

b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select

the option to continue to the website. Accessing this website will not harm the computer.

2. On the EWS Home page, click the Settings tab.

3. In the left navigation pane, click Supplies to expand the options, and then click Supply Settings.

4. In the Cartridge Policy area, click the drop-down menu and select Authorized HP.

5. Click Apply to save the changes.

Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature

From the EWS, a network administrator can disable the Cartridge Policy feature. This removes the restriction that
only genuine HP cartridges can be used.

1. Open the HP Embedded Web Server (EWS):

a. From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon

to view the printer's IP address or host name.

b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select

the option to continue to the website. Accessing this website will not harm the computer.

2. On the EWS Home page, click the Settings tab.

3. In the left navigation pane, click Supplies to expand the options, and then click Supply Settings.

4. In the Cartridge Policy area, click the drop-down menu and select O.

5. Click Apply to save the changes.

Troubleshoot Cartridge Policy control panel error messages

Review the recommended actions for Cartridge Policy error messages.

ENWW Congure the HP toner-cartridge-protection supply settings 39

Table 3-4 Cartridge Policy control panel error messages

Error message Description Recommended action

10.0X.30 Unauthorized <Color> Cartridge The administrator has congured this
printer to use only genuine HP supplies that
are still under warranty. The cartridge must
be replaced to continue printing.

Replace the cartridge with a genuine HP
toner cartridge.

If you believe you purchased a genuine HP
supply, visit www.hp.com/go/anticounterfeit
to determine if the toner cartridge is a
genuine HP cartridge, and learn what to do if
it is not a genuine HP cartridge.

40 Chapter 3 Supplies, accessories, and parts ENWW

Enable or disable the Cartridge Protection feature

The Cartridge Protection feature can be enabled or disabled using the control panel or the Embedded Web
Server (EWS).

●

Use the printer control panel to enable the Cartridge Protection feature

●

Use the printer control panel to disable the Cartridge Protection feature

●

Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature

●

Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature

●

Troubleshoot Cartridge Protection control panel error messages

NOTE: Enabling or disabling this feature might require entering an administrator password.

Check with your administrator to determine if an administrator password has been set. EWS passwords cannot
be recovered.

Use the printer control panel to enable the Cartridge Protection feature

From the printer control panel, a network administrator can enable the Cartridge Protection feature. This
protects the cartridges associated with the printer from being stolen and used in other printers.

1. From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to

open the Dashboard, and then touch the Setup icon .

2. Open the following menus:

1. Supply Settings

2. Cartridge Protection

3. Touch Protect Cartridges to enable the feature.

CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in

the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the
feature before installing the new cartridge.

Turning the feature o does not turn o protection for cartridges that are currently installed.

Use the printer control panel to disable the Cartridge Protection feature

From the printer control panel, a network administrator can disable the Cartridge Protection feature. This
removes protection for any new cartridges installed in the printer.

1. From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to

open the Dashboard, and then touch the Setup icon .

2. Open the following menus:

1. Supply Settings

2. Cartridge Protection

3. Touch O to disable the feature.

ENWW Congure the HP toner-cartridge-protection supply settings 41

Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature

From the EWS, a network administrator can enable the Cartridge Protection feature. This protects the cartridges
that are associated with the printer from being stolen and used in other printers.

1. Open the HP Embedded Web Server (EWS):

a. From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon

to view the printer's IP address or host name.

b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select

the option to continue to the website. Accessing this website will not harm the computer.

2. On the EWS Home page, click the Settings tab.

3. In the left navigation pane, click Supplies to expand the options, and then click Supply Settings.

4. In the Cartridge Protection area, click the drop-down menu and select On.

5. Click Apply to save the changes.

CAUTION: After enabling Cartridge Protection for the printer, all subsequent toner cartridges installed in

the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the
feature before installing the new cartridge.

Turning the feature o does not turn o protection for cartridges that are currently installed.

Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature

From the EWS, a network administrator can disable the Cartridge Protection feature. This removes protection for
any new cartridges installed in the printer.

1. Open the HP Embedded Web Server (EWS):

a. From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon

to view the printer's IP address or host name.

b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select

the option to continue to the website. Accessing this website will not harm the computer.

2. On the EWS Home page, click the Settings tab.

3. In the left navigation pane, click Supplies to expand the options, and then click Supply Settings.

4. In the Cartridge Protection area, click the drop-down menu and select O.

5. Click Apply to save the changes.

42 Chapter 3 Supplies, accessories, and parts ENWW

Troubleshoot Cartridge Protection control panel error messages

Review the recommended actions for Cartridge Protection error messages.

Table 3-5 Cartridge Protection control panel error messages

Error message Description Recommended action

10.0X.57 Protected <Color> Cartridge The cartridge can only be used in the printer
or eet of printers that initially protected it
using HP Cartridge Protection.

The Cartridge Protection feature allows an
administrator to restrict cartridges to work
in only one printer or eet of printers. The
cartridge must be replaced to continue
printing.

Replace the cartridge with a new toner
cartridge.

ENWW Congure the HP toner-cartridge-protection supply settings 43

Replace the toner cartridges

Replace the toner cartridges if you receive a message on the printer, or if you have print quality problems.

●

Toner cartridge information

●

Remove and replace the toner cartridges

Toner cartridge information

Review details about ordering replacement toner cartridges.

The printer indicates when the toner cartridge level is low. The actual toner cartridge life remaining can vary.
Consider having a replacement cartridge available to install when print quality is no longer acceptable.

To purchase cartridges or check cartridge compatibility for the printer, go to HP SureSupply at www.hp.com/go/

suresupply. Scroll to the bottom of the page and verify that the country/region is correct.

The printer uses four colors and has a dierent toner cartridge for each color: yellow (Y), magenta (M), cyan (C),
and black (K). The toner cartridges are inside the front door.

CAUTION: Cartridges are for distribution and use within their designated region only; they will not work outside

of their designated region.

Table 3-6 Supplies

Item Description Cartridge number Part number

Supplies

For use in North America and Latin America only

HP 414A Black Original LaserJet Toner
Cartridge

HP 414A Cyan Original LaserJet Toner
Cartridge

HP 414A Yellow Original LaserJet Toner
Cartridge

HP 414A Magenta Original LaserJet
Toner Cartridge

HP 414X High Yield Black Original
LaserJet Toner Cartridge

HP 414X High Yield Cyan Original
LaserJet Toner Cartridge

HP 414X High Yield Yellow Original
LaserJet Toner Cartridge

HP 414X High Yield Magenta Original
LaserJet Toner Cartridge

For use in Europe, Middle East, Russia, CIS, and Africa only

HP 415A Black Original LaserJet Toner
Cartridge

Standard-capacity replacement black toner
cartridge

Standard-capacity replacement cyan toner
cartridge

Standard-capacity replacement yellow toner
cartridge

Standard-capacity replacement magenta toner
cartridge

High-capacity replacement black toner cartridge 414X W2020X

High-capacity replacement cyan toner cartridge 414X W2021X

High-capacity replacement yellow toner
cartridge

High-capacity replacement magenta toner
cartridge

Standard-capacity replacement black toner
cartridge

414A W2020A

414A W2021A

414A W2022A

414A W2023A

414X W2022X

414X W2023X

415A W2030A

HP 415A Cyan Original LaserJet Toner
Cartridge

Standard-capacity replacement cyan toner
cartridge

415A W2031A

44 Chapter 3 Supplies, accessories, and parts ENWW

Table 3-6 Supplies (continued)

Item Description Cartridge number Part number

HP 415A Yellow Original LaserJet Toner
Cartridge

HP 415A Magenta Original LaserJet
Toner Cartridge

HP 415X High Yield Black Original
LaserJet Toner Cartridge

HP 415X High Yield Cyan Original
LaserJet Toner Cartridge

HP 415X High Yield Yellow Original
LaserJet Toner Cartridge

HP 415X High Yield Magenta Original
LaserJet Toner Cartridge

For use in Asia Pacic only

HP 416A Black Original LaserJet Toner
Cartridge

HP 416A Cyan Original LaserJet Toner
Cartridge

HP 416A Yellow Original LaserJet Toner
Cartridge

HP 416A Magenta Original LaserJet
Toner Cartridge

Standard-capacity replacement yellow toner
cartridge

Standard-capacity replacement magenta toner
cartridge

High-capacity replacement black toner cartridge 415X W2030X

High-capacity replacement cyan toner cartridge 415X W2031X

High-capacity replacement yellow toner
cartridge

High-capacity replacement magenta toner
cartridge

Standard-capacity replacement black toner
cartridge

Standard-capacity replacement cyan toner
cartridge

Standard-capacity replacement yellow toner
cartridge

Standard-capacity replacement magenta toner
cartridge

415A W2032A

415A W2033A

415X W2032X

415X W2033X

416A W2040A

416A W2041A

416A W2042A

416A W2043A

HP 416X High Yield Black Original
LaserJet Toner Cartridge

HP 416X High Yield Cyan Original
LaserJet Toner Cartridge

HP 416X High Yield Yellow Original
LaserJet Toner Cartridge

HP 416X High Yield Magenta Original
LaserJet Toner Cartridge

Do not remove the toner cartridge from its package until it is time to replace it.

CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. If

the toner cartridge must be removed from the printer for an extended period of time, place the cartridge in the
original plastic packaging, or cover the cartridge with a lightweight opaque item.

The following illustration shows the toner cartridge components.

High-capacity replacement black toner cartridge 416X W2040X

High-capacity replacement cyan toner cartridge 416X W2041X

High-capacity replacement yellow toner
cartridge

High-capacity replacement magenta toner
cartridge

416X W2042X

416X W2043X

ENWW Replace the toner cartridges 45

Figure 3-1 Toner cartridge components

2

1

3

3

1

1

2

Number Description

1 Handle

2 Imaging drum

3 Memory chip

CAUTION: If toner gets on clothing, wipe it o by using a dry cloth and wash the clothes in cold water. Hot water

sets toner into fabric.

NOTE: Information about recycling used toner cartridges is in the toner cartridge box.

Remove and replace the toner cartridges

Follow these steps to replace the toner cartridge.

1. Open the front door by pressing the button on the left panel.

46 Chapter 3 Supplies, accessories, and parts ENWW

1

2

2. Grasp the blue handle on the toner cartridge drawer, and then pull out the drawer.

3. Grasp the handle on the toner cartridge, and then pull the toner cartridge straight up to remove it.

4. Remove the new toner cartridge package from the box, and then pull the release tab on the packaging.

ENWW Replace the toner cartridges 47

5. Remove the toner cartridge from the opened packaging shell. Place the used toner cartridge in the shell for

recycling.

6. Hold both ends of the toner cartridge and rock it 5-6 times.

7. Do not touch the imaging drum on the bottom of the toner cartridge. Fingerprints on the imaging drum can

cause print-quality problems. Also, do not expose the cartridge to light unnecessarily.

48 Chapter 3 Supplies, accessories, and parts ENWW

8. Insert the new toner cartridge into the drawer. Make sure that the color chip on the cartridge matches the

color chip on the drawer.

9. Close the toner cartridge drawer.

10. Close the front door.

ENWW Replace the toner cartridges 49

11. Pack the used toner cartridge into the box the new cartridge came in, or use a large cardboard box and ll it

http://www.hp.com/recycle

2

1

with several cartridges you need to recycle. See the enclosed recycling guide for information about
recycling.

In the US, a pre-paid shipping label is included in the box. In other countries/regions, go to www.hp.com/

recycle to print a pre-paid shipping label.

Adhere the pre-paid shipping label to the box, and return the used cartridge to HP for recycling.

50 Chapter 3 Supplies, accessories, and parts ENWW

4 Print

Print using the software, or print from a mobile device or USB ash drive.

●

Print tasks (Windows)

●

Print tasks (macOS)

●

Store print jobs on the printer to print later or print privately

●

Mobile printing

●

Print from a USB ash drive

For video assistance, see www.hp.com/videos/LaserJet.

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

ENWW 51

Print tasks (Windows)

Learn about common printing tasks for Windows users.

●

How to print (Windows)

●

Automatically print on both sides (Windows)

●

Manually print on both sides (Windows)

●

Print multiple pages per sheet (Windows)

●

Select the paper type (Windows)

●

Additional print tasks

How to print (Windows)

Use the Print option from a software application to select the printer and basic options for your print job.

The following procedure describes the basic printing process for Windows.

1. From the software program, select the Print option.

2. Select the printer from the list of printers. To change settings, click the Properties or Preferences button to

open the print driver.

NOTE:

● The name of the button varies for dierent software programs.

● For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver

features when More settings is selected.

● For more information, click the Help (?) button in the print driver.

3. Click the tabs in the print driver to congure the available options. For example, set the paper orientation

on the Finishing tab, and set the paper source, paper type, paper size, and quality settings on the Paper/
Quality tab.

4. Click the OK button to return to the Print dialog box. Select the number of copies to print from this screen.

5. Click the Print button to print the job.

Automatically print on both sides (Windows)

If your printer has an automatic duplexer installed, you can automatically print on both sides of the paper. Use a
paper size and type supported by the duplexer.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

52 Chapter 4 Print ENWW

NOTE:

● The name of the button varies for dierent software programs.

● For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver

features when More settings is selected.

3. Click the Finishing tab.

4. Select Print on both sides. Click OK to close the Document Properties dialog.

5. In the Print dialog, click Print to print the job.

Manually print on both sides (Windows)

Use this procedure for printers that do not have an automatic duplexer installed or to print on paper that the
duplexer does not support.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE:

● The name of the button varies for dierent software programs.

● For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver

features when More settings is selected.

3. Click the Finishing tab.

4. Select Print on both sides (manually), and then click OK to close the Document Properties dialog.

5. In the Print dialog, click Print to print the rst side of the job.

6. Retrieve the printed stack from the output bin, and place it in Tray 1.

7. If prompted, select the appropriate control panel button to continue.

Print multiple pages per sheet (Windows)

When you print from a software application using the Print option, you can select an option to print multiple
pages on a single sheet of paper. For example, you might want to do this if you are printing a very large
document and want to save paper.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE:

● The name of the button varies for dierent software programs.

● For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver

features when More settings is selected.

3. Click the Finishing tab.

ENWW Print tasks (Windows) 53

4. Select the number of pages per sheet from the Pages per sheet drop-down.

5. Select the correct Print page borders, Page order, and Orientation options. Click OK to close the Document

Properties dialog.

6. In the Print dialog, click Print to print the job.

Select the paper type (Windows)

When you print from a software application using the Print option, you can set the paper type you are using for
your print job. For example, if your default paper type is Letter, but you are using a dierent paper type for a print
job, select that

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE:

● The name of the button varies for dierent software programs.

● For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver

3. Click the Paper/Quality tab.

specic paper type.

features when More settings is selected.

4. Select the option for the type of paper you are using, and then click OK.

5. Click OK to close the Document Properties dialog.

6. In the Print dialog, click Print to print the job.

Additional print tasks

Locate information on the Web for performing common printing tasks.

Go to www.hp.com/support/colorljM479MFP.

Instructions are available for print tasks, such as the following:

● Create and use printing shortcuts or presets

● Select the paper size, or use a custom paper size

● Select the page orientation

● Create a booklet

● Scale a document to t a specic paper size

● Print the rst or last pages of the document on dierent paper

● Print watermarks on a document

54 Chapter 4 Print ENWW

Print tasks (macOS)

Print using the HP printing software for macOS, including how to print on both sides or print multiple pages per
sheet.

●

How to print (macOS)

●

Automatically print on both sides (macOS)

●

Manually print on both sides (macOS)

●

Print multiple pages per sheet (macOS)

●

Select the paper type (macOS)

●

Additional print tasks

How to print (macOS)

Use the Print option from a software application to select the printer and basic options for your print job.

The following procedure describes the basic printing process for macOS.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then select other menus to adjust the print settings.

NOTE: The name of the item varies for dierent software programs.

4. Click the Print button.

Automatically print on both sides (macOS)

If your printer has an automatic duplexer installed, you can automatically print on both sides of the paper. Use a
paper size and type supported by the duplexer.

This feature is available if you install the HP print driver. It might not be available if you are using AirPrint.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Layout menu.

NOTE: The name of the item varies for dierent software programs.

4. Select a binding option from the Two-Sided drop-down list.

5. Click the Print button.

Manually print on both sides (macOS)

If your printer does not have an automatic duplexer installed, or you are using a paper size or type not supported
by the duplexer, you can print on both sides of the paper using a manual process. You will need to reload the
pages for the second side.

ENWW Print tasks (macOS) 55

This feature is available if you install the HP print driver. It might not be available if you are using AirPrint.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Manual Duplex menu.

NOTE: The name of the item varies for dierent software programs.

4. Click the Manual Duplex check box, and select a binding option.

5. Go to the printer, and remove any blank paper that is in Tray 1.

6. Click the Print button.

7. Retrieve the printed stack from the output bin and place it with the printed-side facing down in the input

tray.

8. If prompted, touch the appropriate control panel button to continue.

Print multiple pages per sheet (macOS)

When you print from a software application using the Print option, you can select an option to print multiple
pages on a single sheet of paper. For example, you might want to do this if you are printing a very large
document and want to save paper.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Layout menu.

NOTE: The name of the item varies for dierent software programs.

4. From the Pages per Sheet drop-down list, select the number of pages that you want to print on each sheet.

5. In the Layout Direction area, select the order and placement of the pages on the sheet.

6. From the Border menu, select the type of border to print around each page on the sheet.

7. Click the Print button.

Select the paper type (macOS)

When you print from a software application using the Print option, you can set the paper type you are using for
your print job. For example, if your default paper type is Letter, but you are using a dierent paper type for a print
job, select that specic paper type.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Media & Quality menu or the Paper/Quality menu.

NOTE: The name of the item varies for dierent software programs.

4. Select from the Media & Quality or Paper/Quality options.

56 Chapter 4 Print ENWW

NOTE: This list contains the master set of options available. Some options are not available on all printers.

● Media Type: Select the option for the type of paper for the print job.

● Print Quality: Select the resolution level for the print job.

● EconoMode: Select this option to conserve toner when printing drafts of documents.

5. Click the Print button.

Additional print tasks

Locate information on the Web for performing common printing tasks.

Go to www.hp.com/support/colorljM479MFP.

Instructions are available for print tasks, such as the following:

● Create and use printing shortcuts or presets

● Select the paper size, or use a custom paper size

● Select the page orientation

● Create a booklet

● Scale a document to t a specic paper size

● Print the rst or last pages of the document on dierent paper

● Print watermarks on a document

ENWW Print tasks (macOS) 57

Store print jobs on the printer to print later or print privately

Store print jobs in the printer memory for printing at a later time.

●

Introduction

●

Before beginning

●

Set up job storage

●

Disable or enable the job storage feature

●

Create a stored job (Windows)

●

Create a stored job (macOS)

●

Print a stored job

●

Delete a stored job

●

Information sent to printer for Job Accounting purposes

Introduction

The following information provides procedures for creating and printing documents that are stored on the USB
ash drive. These jobs can be printed at a later time or printed privately.

Before beginning

Review the requirements for using the job storage feature.

The job storage feature has the following requirements:

● A dedicated USB 2.0 storage device with at least 16 GB free space must be installed in the rear host USB.

This USB storage device holds the job storage jobs sent to the printer. Removing this USB storage device
from the printer disables the job storage feature.

● If you are using an HP Universal Print Driver (UPD), you must use UPD version 5.9.0 or above.

Set up job storage

Set up job storage in the print driver, insert the storage media (USB ash drive) in the printer, and verify the
feature is ready to use.

Before you begin, install the printer software if it is not already installed. Go to www.hp.com/support, click
Software and Drivers, and then follow the onscreen instructions to download the latest HP software.

When the print driver is installed, the Job Storage option is set to Automatic by default. The option is located as
follows:

● Windows: Devices and Printers►Printer Properties►Device Settings

● macOS: Printers & Scanners►Options & Supplies

To complete Job Storage setup:

1. Locate the rear USB port.

On some models, the rear USB port is covered. Remove the rear USB port cover before proceeding.

58 Chapter 4 Print ENWW

2. Insert the USB ash drive into the rear USB port.

Figure 4-1 Insert USB ash drive

A message displays on the control panel warning that the USB drive will be formatted. Select OK to
complete the procedure.

3. Open the print driver to verify the Job Storage tab is visible. If it is visible, the feature is ready to use.

From a software program, select the Print option, select your printer from the list of printers, and do the
following:

● Windows: Select Properties or Preferences. Click the Job Storage tab.

If the Job Storage tab is not showing, activate it as follows:

From the Start menu, open Settings, click Devices, and then click Devices and Printers. Right-click on
the printer name and click Printer Properties. Click the Device Settings tab, click on Job Storage, and
then select Automatic. Click Apply and OK.

● macOS: The print driver displays the Copies & Pages menu. Open the drop-down list, and then click
the Job Storage menu.

If the Job Storage menu is not showing, close the Print window and then reopen it to activate the
menu.

Disable or enable the job storage feature

Disable the job storage feature to make it unavailable, even if a USB drive is inserted into the printer. Enable the
feature to make it available again.

1. Open the Printer Properties:

● Windows: From the Start menu, open Settings, click Devices, and then click Devices and Printers.
Right-click on the printer and click Printer properties.

● macOS: From the Apple menu, open System Preferences, and then click Printers & Scanners. Select
the printer and click Options & Supplies.

2. Disable the Job Storage option as follows:

● Windows: Click the Device settings tab, click on Job Storage, and then select Disable.

● macOS: On the Options tab, clear the Job Storage check box.

To enable the feature, set the Job Storage option back to Automatic (Windows), or select the Job Storage check
box (macOS).

ENWW Store print jobs on the printer to print later or print privately 59

Create a stored job (Windows)

Store jobs on the USB ash drive for private or delayed printing.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then select Properties or Preferences.

NOTE:

● The name of the button varies for dierent software programs.

● For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver

features when More settings is selected.

3. Click the Job Storage tab.

NOTE: If the Job Storage tab is not showing, follow the instructions in the "Disable or enable job storage

feature" section to activate the tab.

4. Select a Job Storage Mode option:

● Proof and Hold: Print and proof one copy of a job, and then print more copies. The rst copy prints
immediately. Printing of the subsequent copies must be initiated from the device's front control panel.
For example, if 10 copies are sent, one copy prints immediately, and the other nine copies will print
when the job is retrieved. The job is deleted after all copies are printed.

● Personal Job: The job does not print until you request it at the printer control panel. For this job­storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal
identication number (PIN) to the job, you must provide the required PIN at the control panel. If you
encrypt the job, you must provide the required password at the control panel. The print job is deleted
from memory after it prints.

● Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer
memory so you can print it again later. The job is deleted manually or by the job retention schedule.

● Stored Job: Store a job on the printer and allow other users to print the job at any time. For this job­storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal
identication number (PIN) to the job, the person who prints the job must provide the required PIN at
the control panel. If you encrypt the job, the person who prints the job must provide the required
password at the control panel. The job is deleted manually or by the job retention schedule.

5. To use a custom user name or job name, click the Custom button, and then enter the user name or the job

name.

Select which option to use if another stored job already has that name:

● Use Job Name + (1-99): Append a unique number to the end of the job name.

● Replace Existing File: Overwrite the existing stored job with the new one.

6. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the Print

button to print the job.

Create a stored job (macOS)

Store jobs on the USB ash drive for private or delayed printing.

60 Chapter 4 Print ENWW

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the printer.

3. Click Show Details or Copies & Pages, and then click the Job Storage menu.

NOTE: If the Job Storage menu is not showing, follow the instructions in the "Disable or enable job storage

feature" section to activate the menu.

4. In the Mode drop-down list, select the type of stored job.

● Proof and Hold: Print and proof one copy of a job, and then print more copies. The rst copy prints
immediately. Printing of the subsequent copies must be initiated from the device's front control panel.
For example, if 10 copies are sent, one copy prints immediately, and the other nine copies will print
when the job is retrieved. The job is deleted after all copies are printed.

● Personal Job: The job does not print until someone requests it at the printer control panel. If the job
has a personal identication number (PIN), provide the required PIN at the control panel. The print job
is deleted from memory after it prints.

● Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer
memory to print it again later. The job is deleted manually or by the job retention schedule.

● Stored Job: Store a job on the printer and allow other users to print the job at any time. If the job has a
personal identication number (PIN), the person who prints the job must provide the required PIN at
the control panel. The job is deleted manually or by the job retention schedule.

5. To use a custom user name or job name, click the Custom button, and then enter the user name or the job

name.

NOTE: macOS 10.14 Mojave and later: The print driver no longer includes the Custom button. Use the

options below the Mode drop-down list to set up the saved job.

Select which option to use if another stored job already has that name.

● Use Job Name + (1-99): Append a unique number to the end of the job name.

● Replace Existing File: Overwrite the existing stored job with the new one.

6. If you selected the Stored Job or Personal Job option in the Mode drop-down list, you can protect the job

with a PIN. Type a 4-digit number in the Use PIN to Print eld. When other people attempt to print this job,
the printer prompts them to enter this PIN.

7. Click the Print button to process the job.

Print a stored job

Print a job that is stored on a USB ash drive.

1. From the Home screen on the printer control panel, touch the Print icon, and then touch Job Storage.

2. Scroll to and touch the name of the folder where the job is stored.

3. Scroll to and touch the name of the job that you want to print.

If the job is private or encrypted, enter the PIN or password, and then touch Done.

ENWW Store print jobs on the printer to print later or print privately 61

4. To adjust the number of copies, touch the box to the left of the Print button and then enter the number of

copies using the touch keypad. Touch Done to close the keypad.

5. Touch Print to print the job.

62 Chapter 4 Print ENWW

Delete a stored job

When a new job is stored on a USB ash drive, any previous jobs with the same user and job name are
overwritten. If the memory on the USB ash drive is full, the following message displays on the printer control
panel: The USB ash storage device is out of memory. Delete unused jobs, and then try again. Existing stored
jobs must be deleted before additional print jobs can be stored.

●

Delete a job that is stored on the printer

Delete a job that is stored on the printer

Delete a job that is stored on a USB ash drive.

1. From the Home screen on the printer control panel, touch the Print icon, and then touch Job Storage.

2. Scroll to and touch the name of the folder where the job is stored.

3. Scroll to and touch the name of the job that you want to delete.

If the job is private or encrypted, enter the PIN or password, and then touch Done.

4. Touch the Trash icon , and then touch Delete to delete the job.

Information sent to printer for Job Accounting purposes

Printing jobs sent from drivers on the client (e.g., PC) may send personally identiable information to HP’s
Printing and Imaging devices. This information may include, but is not limited to, user name and client name
from which the job originated that may be used for job accounting purposes, as determined by the Administrator
of the printing device. This same information may also be stored with the job on the mass storage device (e.g.,
disk drive) of the printing device when using the job storage feature.

ENWW Store print jobs on the printer to print later or print privately 63

Mobile printing

Mobile and ePrint solutions enable easy printing to an HP printer from a laptop, tablet, smartphone, or other
mobile device.

●

Introduction

●

Wi-Fi Direct printing (wireless models only)

●

HP ePrint via Email

●

AirPrint

●

Android embedded printing

Introduction

Review the following information about mobile printing.

To see the full list of mobile and ePrint solutions and determine the best choice, go to www.hp.com/go/

LaserJetMobilePrinting.

64 Chapter 4 Print ENWW

Wi-Fi Direct printing (wireless models only)

Wi-Fi Direct enables printing from a wireless mobile device without requiring a connection to a network or the
Internet.

●

To turn on Wi-Fi Direct

●

Change the printer Wi-Fi Direct name

NOTE: Not all mobile operating systems are currently supported by Wi-Fi Direct.

Use Wi-Fi Direct to print wirelessly from the following devices:

● Android mobile devices compatible with the Android embedded print solution

● iPhone, iPad, or iPod touch using Apple AirPrint or the HP Smart app

● Android mobile devices using the HP Smart app or the Android embedded print solution

● PC and Mac devices using the HP ePrint Software

● HP Roam

For more information on Wi-Fi Direct printing, go to www.hp.com/go/wirelessprinting.

Wi-Fi Direct can be enabled or disabled from the printer control panel.

To turn on Wi-Fi Direct

To print wirelessly from mobile devices, Wi-Fi Direct must be turned on.

Follow these steps to turn on Wi-Fi Direct from the printer control panel.

1. From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to

open the Dashboard, and then touch the Wi-Fi Direct icon .

2. Touch the Settings icon .

3. If Wi-Fi Direct is set to O, touch the switch to turn it on.

NOTE: In environments where more than one model of the same printer is installed, it might be helpful to

provide each printer a unique Wi-Fi Direct name for easier printer identication when using Wi-Fi Direct printing.

To view the Wi-Fi Direct Name on the printer control panel, go to the Home screen, swipe the Dashboard tab
downward, and then touch the Wi-Fi Direct icon .

ENWW Mobile printing 65

Change the printer Wi-Fi Direct name

Change the printer Wi-Fi Direct name using the HP Embedded Web Server (EWS):

●

Step one: Open the HP Embedded Web Server

●

Step two: Change the Wi-Fi Direct name

Step one: Open the HP Embedded Web Server

Use the EWS to manage your printer from a computer instead of the printer control panel.

Your printer must be connected to an IP-based network before you can access the EWS.

1. From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon to

view the printer's IP address or host name.

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select the

option to continue to the website. Accessing this website will not harm the computer.

Step two: Change the Wi-Fi Direct name

Use the following procedure to change the Wi-Fi Direct name.

1. On the EWS Home page, click the Network tab.

2. In the left navigation pane, click Wi-Fi Direct.

3. Under the Status eld, click Edit Settings.

4. In the Wi-Fi Direct Name eld, enter the new name, and then click Apply.

HP ePrint via Email

Use HP ePrint to print documents by sending them as an email attachment to the printer's email address from
any email-enabled device.

To use HP ePrint, the printer must meet these requirements:

● The printer must be connected to a wired or wireless network and have Internet access.

● HP Web Services must be enabled on the printer, and the printer must be registered with HP Connected.

Follow these steps to enable HP Web Services and register with HP Connected:

1. From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to

open the Dashboard, and then touch the HP ePrint icon .

2. On the HP ePrint screen, touch Setup in the lower right corner.

66 Chapter 4 Print ENWW

AirPrint

3. On the Setup Web Services screen, read the terms of use agreement, and then touch Yes to accept the

terms and enable HP Web Services.

The printer enables Web Services and then prints an information page. The information page contains the
printer code that is necessary to register the printer at HP Connected.

4. Go to www.hpconnected.com to create an HP ePrint account and complete the setup process.

With Apple AirPrint, you can print directly to the printer from your iOS device or Mac computer, without having a
print driver installed.

AirPrint is supported for iOS and from Mac computers running macOS (10.7 Lion and newer).

Use AirPrint to print directly to the printer from an iPad, iPhone (3GS or later), or iPod touch (third generation or
later) in the following mobile applications:

● Mail

● Photos

● Safari

● iBooks

● Select third-party applications

To use AirPrint, the printer must be connected to the same network (sub-net) as the Apple device. For more
information about using AirPrint and about which HP printers are compatible with AirPrint, go to

www.hp.com/go/LaserJetMobilePrinting.

NOTE: Before using AirPrint with a USB connection, verify the version number. AirPrint versions 1.3 and earlier

do not support USB connections.

Android embedded printing

HP's built-in print solution for Android and Kindle enables mobile devices to automatically nd and print to HP
printers that are either on a network or within wireless range for Wi-Fi Direct printing.

The printer must be connected to the same network (sub-net) as the Android device.

The print solution is built into the supported operating systems, so installing drivers or downloading software is
not necessary.

For more information on how to use Android embedded printing and which Android devices are supported, go to

www.hp.com/go/LaserJetMobilePrinting.

ENWW Mobile printing 67

Print from a USB ash drive

Learn how to print directly from a USB ash drive.

●

Introduction

●

Print USB documents

Introduction

This printer features walk-up USB printing, for quickly printing les without sending them from a computer. The
printer accepts standard USB
following types of les:

● .pdf

● .jpg

● .prn and .PRN

● .pcl and .PCL

● .ps and .PS

● .doc and .docx

● .ppt and .pptx

ash drives in the USB port that is located below the control panel. It supports the

Print USB documents

Use the following procedure to print USB documents.

1. Insert the USB ash drive into the USB port on the front of the printer.

A Reading... message displays on the printer control panel.

2. On the Memory Device Options screen, touch Print Documents.

3. Scroll to and touch the name of the le that you want to print. If the le is stored in a folder, touch the name

of the folder, and then scroll to and touch the name of the le.

4. When the Print from USB menu displays, touch any of the following menu items to change the settings for

the print job:

● 2-Sided

● Tray Selection

● Copies

● Quality

For additional options, touch the Settings icon .

5. Touch Print to print the job.

6. Retrieve the printed job from the output bin, and then remove the USB ash drive from the USB port.

68 Chapter 4 Print ENWW

5 Copy

Make copies with the printer, learn how to copy a two-sided document, and locate additional copy tasks on the
Web.

●

Make a copy

●

Copy on both sides (duplex)

●

Copy an identication card

●

Additional copy tasks

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

Make a copy

Copy a document or picture from the scanner glass or automatic document feeder.

1. Load the original print-side down on the scanner glass or print-side up in the automatic document feeder.

2. From the Home screen on the printer control panel, touch the Copy icon.

3. Touch the Document icon.

4. On the Document Copy menu, select the settings for your copy job.

For additional copy options, touch the Settings icon .

5. To adjust the number of copies, touch the box to the left of the Copy button and then enter the number of

copies using the touch keypad. Touch Done to close the keypad.

6. Touch Copy to begin copying.

ENWW 69

Copy on both sides (duplex)

The printer allows you to copy a two-sided document. You can select an automatic or manual method,
depending on if you copy from a document feeder or from the scanner glass.

●

Copy on both sides automatically

●

Copy on both sides manually

Copy on both sides automatically

Use the automatic document feeder to copy a two-sided document without manual intervention.

1. Load the original documents into the document feeder with the rst page facing up, and with the top of the

page leading.

2. Adjust the paper guides to t the size of the document.

3. From the Home screen on the printer control panel, touch the Copy icon.

4. Touch the Document icon.

5. Touch 2-Sided, and then touch the option you want to use for your copy job.

6. Touch the Copy button to start copying.

Copy on both sides manually

Use the scanner to copy a two-sided document using a manual process. The printer prompts when to place and
copy each page.

1. Place the document face-down on the scanner glass with the upper-left corner of the page in the upper-

left corner of the glass, and then close the scanner lid.

2. From the Home screen on the printer control panel, touch the Copy icon.

3. Touch the Document icon.

4. Touch 2-Sided, and then touch the option you want to use for your copy job.

5. Touch the Copy button to start copying.

6. The printer prompts you to load the next original document. Place it on the glass, and then touch the OK

button.

7. Repeat this process until you have scanned the last page. Touch the Done button to nish printing the

copies.

Copy an identication card

Use this feature to copy both sides of an identication card, or other small-sized documents, onto the same side
of one sheet of paper. The printer prompts you to copy the rst side, and then turn the card over to copy the
other side.

70 Chapter 5 Copy ENWW

1. Place the ID card onto the scanner glass, near the icon at the back left corner, and slightly away from the

edges of the scanner glass.

2. Close the scanner lid.

3. From the Home screen on the printer control panel, touch the Copy icon.

4. Touch the ID Card icon.

5. Select the copy orientation and tray settings, and then touch Copy.

6. Follow the prompts on the control panel screen to copy the rst side of the ID card and then turn the card

over to copy the other side.

Additional copy tasks

Locate information on the Web for performing common copy tasks.

Go to www.hp.com/support/colorljM479MFP.

Instructions are available for copy tasks, such as the following:

● Copy or scan pages from books or other bound documents

● Copy mixed-size documents

● Copy or scan a document into a booklet format

ENWW Additional copy tasks 71

72 Chapter 5 Copy ENWW

6 Scan

Scan using the software, or scan directly to email, a USB ash drive, a network folder or another destination.

●

Scan by using HP Scan software (Windows)

●

Scan by using HP Easy Scan Software (macOS)

●

Set up Scan to Email

●

Set up Scan to Network Folder

●

Set up Scan to SharePoint

●

Set up Scan to Computer (Windows)

●

Scan to a USB ash drive

●

Scan to email

●

Scan to a network folder

●

Scan to SharePoint

●

Scan to a computer (Windows)

●

Additional scan tasks

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

Scan by using HP Scan software (Windows)

Use the HP Scan software to initiate scanning from software on your computer. You can save the scanned image
as a le or send it to another software application.

ENWW 73

1. Open the HP Printer Assistant.

● Windows 10: From the Start menu, click All Apps, click HP, and then select the printer name.

● Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer

name.

● Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then
select the printer name.

● Windows 7: From the computer desktop, click Start, select All Programs, click HP, click the folder for
the printer, and then select the printer name.

2. In the HP Printer Assistant, select Scan, and then select Scan a Document or Photo.

3. Adjust the settings if necessary.

4. Click Scan.

Scan by using HP Easy Scan Software (macOS)

Use the HP Easy Scan software to initiate scanning from software on your computer.

1. Load the document in the document feeder or on the scanner glass according to the indicators on the

printer.

2. From the computer, open HP Easy Scan, which is located in the Applications folder.

3. Follow the on-screen instructions to scan the document.

4. When you have scanned all the pages, click File and then Save to save them to a le.

74 Chapter 6 Scan ENWW

Set up Scan to Email

The Scan to Email feature allows you to scan a document and send it directly to one or more email addresses.
The printer must be connected to a network, and the Scan to Email feature must be set up by a network
administrator before it can be used.

●

Introduction

●

Before you begin

●

Method one: Use the Scan to Email Wizard (Windows)

●

Method two: Set up the Scan to Email feature via the HP Embedded Web Server

Introduction

There are two methods for conguring Scan to Email, the Scan to Email Setup Wizard (Windows), which is
installed in the HP program group for the printer as part of the full software installation, and the Scan to Email
Setup through the HP Embedded Web Server (EWS).

Before you begin

To set up the Scan to Email feature, the network administrator needs access to the printer and to SMTP
information, including the server, port, and other authentication requirements. The printer must have an active
network connection to the same network as the computer that will run the setup process.

Administrators need the following information before beginning the conguration process.

● Administrative access to the printer

● SMTP server (e.g., smtp.mycompany.com)

NOTE: If you do not know the SMTP server name, SMTP port number, or authentication information,

contact the email/Internet service provider or system administrator for the information. SMTP server
names and port names are typically easy to nd by doing an Internet search. For example, use terms like
"gmail smtp server name" or "yahoo smtp server name" to search.

● SMTP port number

● SMTP server authentication requirements for outgoing email messages, including the user name and

password used for authentication, if applicable.

NOTE: Consult your email service provider's documentation for information on digital sending limits for

your email account. Some providers may temporarily lock your account if you exceed your sending limit.

Method one: Use the Scan to Email Wizard (Windows)

Use the Scan to Email Wizard, available from the HP Printer Assistant application (Windows), to set up the Scan
to Email feature.

Some operating systems do not support the Scan to Email Wizard.

1. Open the HP Printer Assistant.

ENWW Set up Scan to Email 75

● Windows 10: From the Start menu, click All Apps, click HP, and then select the printer name.

● Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer

name.

● Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then

select the printer name.

● Windows 7: From the computer desktop, click Start, select All Programs, click HP, click the folder for

the printer, and then select the printer name.

2. In the HP Printer Assistant, select Scan, and then select Scan to E-mail Wizard.

NOTE: If the Scan to E-mail Wizard option is not available, use Method two: Set up the Scan to Email
feature via the HP Embedded Web Server on page 78.

3. In the Outgoing Email Proles dialog, click the New button. The Scan to Email Setup dialog opens.

4. On the 1. Start page, enter the sender’s email address in the Email Address eld.

5. In the Display Name eld, enter the sender’s name. This is the name that will display on the printer control

panel.

6. To require a PIN to be entered on the printer control panel before the printer can send an email, enter a 4-

digit PIN in the Security PIN eld, and then re-enter the PIN in the Conrm Security PIN eld, and then click
Next.

HP recommends creating a PIN to secure the email prole. When a PIN is created, it must be entered on the
printer control panel each time the prole is used to send a scan to email.

7. On the 2. Authenticate page, enter the SMTP Server name and SMTP Port number.

NOTE: In most cases, the default port number does not need to be changed.

NOTE: If you are using a hosted SMTP service such as Gmail, verify the SMTP address, port number, and

SSL settings from the service provider’s website or other sources. Typically, for Gmail, the SMTP address is
smtp.gmail.com, port number 465, and the SSL should be enabled.

Please refer to online sources to conrm these server settings are current and valid at the time of

conguration.

8. If you are using Google™ Gmail for email service, select the Always use secure connection (SSL/TLS) check

box.

9. Select the Maximum Size of Email from the drop-down menu.

HP recommends using the default le size of Automatic for the maximum size.

10. If the SMTP server requires authentication to send an email, select the Email Log-in Authentication check

box, enter the User ID and Password, and then click Next.

11. On the 3. Congure page, to automatically copy the sender on email messages sent from the prole, select

Include sender in all email messages sent out successfully from the printer, and then click Next.

12. On the 4. Finish page, review the information and verify all the settings are correct. If there is an error, click

the Back button to correct the error. If the settings are correct, click the Save and Test button to test the

conguration.

76 Chapter 6 Scan ENWW

13. When the Congratulations message displays, click Finish to complete the conguration.

14. The Outgoing Email Proles dialog now shows the newly added sender email prole. Click Close to exit the

wizard.

ENWW Set up Scan to Email 77

Method two: Set up the Scan to Email feature via the HP Embedded Web Server

Use the HP Embedded Web Server (EWS) to set up the Scan to Email feature. This method is available for all
supported operating systems.

●

Step one: Access the HP Embedded Web Server (EWS)

●

Step two: Congure the Scan to Email feature

Step one: Access the HP Embedded Web Server (EWS)

Locate the printer's IP address and then enter it into a Web browser to access the EWS.

Your printer must be connected to an IP-based network before you can access the EWS.

1. From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon to

view the printer's IP address or host name.

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select the

option to continue to the website. Accessing this website will not harm the computer.

Step two: Congure the Scan to Email feature

Use the Embedded Web Server (EWS) to set up the Scan to Email feature. Dene the email settings and the
default scan and le options, and add contacts to the Address Book.

1. On the Home tab in the EWS, click Scan to Email.

2. On the Outgoing Email Settings page that appears, do the following:

● If your organization uses one email server for all its emails: Set up your email addresses and the

SMTP server information. Click Apply.

● If your organization uses multiple email servers for its emails: Set up the email addresses, names,

and security PINs for each email prole. Click Apply.

After completing the email settings, the EWS displays the Scan tab.

3. On the Scan tab, click Scan to Email, and then click Default Settings. Select your default scan and le

settings, and then click Apply.

4. Set up your contact list or lists. On the Scan tab, click Address Book.

● A local address book can be set up on the device. Click Contacts to congure a local address book.

● A Network Directory Server (LDAP) can be set up to search for users within a company. Click Address

Book Settings to congure LDAP.

5. After setting up your contacts, click Apply.

78 Chapter 6 Scan ENWW

Set up Scan to Network Folder

The Scan to Folder feature allows you to scan a document directly to network folder. The printer must be
connected to a network, and the Scan to Folder feature must be set up by a network administrator before it can
be used.

●

Introduction

●

Before you begin

●

Method one: Use the Scan to Network Folder Wizard (Windows)

●

Method two: Set up the Scan to Network Folder feature via the HP Embedded Web Server

Introduction

There are two methods for conguring Scan to network folder, the Scan to Network Folder Wizard (Windows),
which is installed in the HP program group for the printer as part of the full software installation, and the
Network Folder Setup through the HP Embedded Web Server (EWS).

Before you begin

To set up the Scan to Folder feature, the network administrator needs access to the printer and information
about the network path and destination folder. The printer must have an active network connection to the same
network as the computer that will run the setup process.

Administrators need the following information before beginning the conguration process.

● Administrative access to the printer

● The network path of the destination folder (e.g., \\servername.us.companyname.net\scans)

NOTE: The network folder must be set up as a shared folder for the Scan to Network Folder feature to

work.

Method one: Use the Scan to Network Folder Wizard (Windows)

Use the Scan to Network Folder Wizard, available from the HP Printer Assistant application (Windows), to set up
the Scan to Network Folder feature.

Some operating systems do not support the Scan to Network Folder Wizard.

1. Open the HP Printer Assistant.

● Windows 10: From the Start menu, click All Apps, click HP, and then select the printer name.

● Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer

name.

ENWW Set up Scan to Network Folder 79

● Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then

select the printer name.

● Windows 7: From the computer desktop, click Start, select All Programs, click HP, click the folder for

the printer, and then select the printer name.

2. In the HP Printer Assistant, select Scan, and then select Scan to Network Folder Wizard.

NOTE: If the Scan to Network Folder Wizard option is not available, use Method two: Set up the Scan to
Network Folder feature via the HP Embedded Web Server on page 82.

3. In the Network Folder Proles dialog, click the New button. The Scan to Network Folder Setup dialog opens.

4. On the 1. Start page, enter the folder name in the Display Name eld. This is the name that will display on

the printer control panel.

5. Complete the Destination Folder eld in one of the following ways:

a. Enter the le path manually.

b. Click the Browse button and navigate to the folder location.

c. Complete the following task to create a shared folder:

1. Click Share Path.

2. In the Manage Network Shares dialog, click New.

3. In the Share Name eld, enter the name to display for the shared folder.

4. To complete the Folder Path eld, click the Browse button, and then select one of the following
options. Click OK when done.

– Navigate to an existing folder on the computer.

– Click Make New Folder to create a new folder.

5. If the shared path needs a description, enter a description in the Description eld.

6. In the Share Type eld, select one of the following options, and then click Apply.

– Public

– Private

NOTE: For security considerations, HP recommends selecting Private as the share type.

7. When a The share was successfully created message displays, click OK.

8. Select the check box for the destination folder, and then click OK.

6. To create a shortcut to the network folder on the computer desktop, select the Create a Desktop shortcut to

the network folder check box.

7. To require a PIN to be entered on the printer control panel before the printer can send a scanned document

to a network folder, enter a 4-digit PIN in the Security PIN eld, and then re-enter the PIN in the Conrm
Security PIN eld. Click Next.

HP recommends creating a PIN to secure the destination folder. When a PIN is created, it must be entered
on the printer control panel each time a scan is sent to the network folder.

80 Chapter 6 Scan ENWW

8. On the 2. Authenticate page, enter the Windows User Name and Windows Password used to log in to the

computer, and then click Next.

9. On the 3. Congure page, select the default scan settings by completing the following task, and then click

Next.

a. From the Document Type drop-down, select the default le format for scanned les.

b. From the Color Preference drop-down, select Black & White or Color.

c. From the Paper Size drop-down, select the default paper size for scanned les.

d. From the Quality Settings drop-down, select the default resolution for scanned les.

NOTE: Higher resolution images have more dots per inch (dpi), so they show more detail. Lower

resolution images have fewer dots per inch and show less detail, but the le size is smaller.

e. In the Filename Prex eld, enter a le name prex (e.g., MyScan).

10. On the 4. Finish page, review the information and verify all the settings are correct. If there is an error, click

the Back button to correct the error. If the settings are correct, click the Save and Test button to test the

conguration.

11. When the Congratulations message displays, click Finish to complete the conguration.

12. The Network Folder Proles dialog now shows the newly added sender email prole. Click Close to exit the

wizard.

ENWW Set up Scan to Network Folder 81

Method two: Set up the Scan to Network Folder feature via the HP Embedded Web Server

Use the HP Embedded Web Server (EWS) to set up the Scan to Network Folder feature. This method is available
for all supported operating systems.

●

Step one: Access the HP Embedded Web Server (EWS)

●

Step two: Congure the Scan to Network Folder feature

Step one: Access the HP Embedded Web Server (EWS)

Locate the printer's IP address and then enter it into a Web browser to access the EWS.

Your printer must be connected to an IP-based network before you can access the EWS.

1. From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon to

view the printer's IP address or host name.

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select the

option to continue to the website. Accessing this website will not harm the computer.

Step two: Congure the Scan to Network Folder feature

Use the Embedded Web Server (EWS) interface to set up the Scan to Folder feature.

1. On the Settings tab in the EWS, click Control Panel Customization, and then click Quick Sets.

2. Click (Add), for Type select Scan to Network Folder, and follow the onscreen instructions for adding a

Quick Set prole for a network folder. When nished, click Next.

3. In this page, follow the onscreen instructions for setting up the network folder, authentication

requirements, and scan and le congurations. When nished, click Apply.

4. In the settings page, follow the onscreen instructions for conguring scan settings, such as paper size and

scan resolution. When nished, click Save.

NOTE: You can change the default scan and le settings for future Scan to Network Folder Quick Sets. In

the EWS, click the Scan tab, click Scan to Network Folder, and then click Default Settings.

82 Chapter 6 Scan ENWW

Set up Scan to SharePoint

Learn how to set up the Scan to SharePoint feature in the Embedded Web Server (EWS) so you can scan and save
les to a SharePoint site from the printer.

●

Step one: Access the HP Embedded Web Server (EWS)

●

Step two: Set up Scan to SharePoint

NOTE: Scan to SharePoint is not supported with SharePoint 365.

Step one: Access the HP Embedded Web Server (EWS)

Locate the printer's IP address and then enter it into a Web browser to access the EWS.

Your printer must be connected to an IP-based network before you can access the EWS.

1. From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon to

view the printer's IP address or host name.

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select the

option to continue to the website. Accessing this website will not harm the computer.

Step two: Set up Scan to SharePoint

Use the Embedded Web Server (EWS) interface to set up the Scan to SharePoint feature.

1. On the Settings tab, click Control Panel Customization, and then click Quick Sets.

2. Click (Add), for Type select Scan to SharePoint, and follow the onscreen instructions for adding a Quick

Set prole for the SharePoint destination. When nished, click Next.

3. In this page, follow the onscreen instructions for setting up the SharePoint destination, authentication

requirements, and scan and le congurations. When nished, click Apply.

NOTE: You can change the default scan and le settings for future Scan to SharePoint Quick Sets. In the

EWS, click the Scan tab, click Scan to SharePoint, and then click Default Settings.

ENWW Set up Scan to SharePoint 83

Set up Scan to Computer (Windows)

Follow the procedure if this feature has been disabled, and you want to enable it.

●

Enable scanning to a computer (Windows)

This feature is available for Windows only.

IMPORTANT: For security purposes, scanning remotely is disabled by default. To enable this feature, in the

Embedded Web Server, open the Settings tab, click Security, click Administrator Settings, select the Enable
checkbox beside Scan from a Computer or Mobile Device, and then click Apply.

When this feature is enabled, anyone with access to the printer can scan whatever is on the scanner glass.

Enable scanning to a computer (Windows)

Use the HP Printer Assistant application to enable Scan to Computer if it has been disabled.

1. Open the HP Printer Assistant.

● Windows 10: From the Start menu, click All Apps, click HP, and then select the printer name.

● Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer

name.

● Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then
select the printer name.

● Windows 7: From the computer desktop, click Start, select All Programs, click HP, click the folder for
the printer, and then select the printer name.

2. Go to the Scan section.

3. Select Manage Scan to Computer.

4. Click Enable.

Scan to a USB ash drive

Use the printer control panel to scan a le directly to a USB ash drive.

1. Place the document on the scanner glass or into the document feeder according to the indicators on the

printer.

2. Insert the USB ash drive into the USB port on the front of the printer.

A Reading... message displays on the printer control panel.

3. On the Memory Device Options screen, touch Scan To.

4. Select a le type from the Save As list.

5. Touch <Filename> and then use the keypad to assign a name to the scanned le. Touch Save .

6. If you want to preview the scan or change the scan options, do the following:

84 Chapter 6 Scan ENWW

● To preview the scan, touch the Preview icon or Touch to Preview (the scan preview option varies

● For additional scan options, touch the Settings icon .

7. Touch Save .

Scan to email

Use the printer control panel to scan a le directly to an email address or contact list. The scanned le is sent to
the address as an email message attachment.

In order to use this feature, the printer must be connected to a network and the Scan to Email feature must be
congured by using the Scan to Email Setup Wizard (Windows) or the HP Embedded Web Server.

1. Load the document on the scanner glass or into the document feeder according to the indicators on the

printer.

2. From the Home screen on the printer control panel, touch the Scan icon, and then touch E-mail.

3. If prompted, enter your login information in the Sign In screen.

This will set the From (or sender) address to the email address associated with your login.

4. Enter the email recipient or recipients:

depending on the printer model).

● Touch Enter email address to enter an email address using the keypad. Touch Done.

● Touch the Address Book icon to select an individual or group contact in an address book.

1. Select the Address Book you want to use from the list, and enter the password if required.

2. Select the individual or group contacts you want to send to.

3. Touch Continue.

5. Touch Subject to add a subject line.

6. If you want to preview the scan or change the scan options, do the following:

● To preview the scan, touch the Preview icon or Touch to Preview (the scan preview option varies

depending on the printer model).

● For additional scan options, touch the Settings icon .

7. Touch Send or Start Scan .

Scan to a network folder

Use the printer control panel to scan a document and save it to a folder on the network.

In order to use this feature, the printer must be connected to a network and the Scan to Network Folder feature
must be congured by using the Scan to Network Folder Setup Wizard (Windows) or the HP Embedded Web
Server.

ENWW Scan to email 85

1. Load the document on the scanner glass or into the document feeder according to the indicators on the

printer.

2. From the Home screen on the printer control panel, touch the Scan icon, and then touch the Network
Folder icon.

3. In the list of network folders, select the folder to which you want to save the document.

4. If prompted, enter the PIN.

5. Select a le type from the Save As list.

6. Touch <Filename> and use the keypad to assign a name to the scanned le. Touch Done.

7. If you want to preview the scan or change the scan options, do the following:

● To preview the scan, touch the Preview icon or Touch to Preview (the scan preview option varies

depending on the printer model).

● For additional scan options, touch the Settings icon .

8. Touch Send or Start Scan .

Scan to SharePoint

Use the printer control panel to scan a document directly to a SharePoint site.

NOTE: Scan to SharePoint is not supported with SharePoint 365.

1. Load the document on the scanner glass or into the document feeder according to the indicators on the

printer.

2. Touch the Scan icon, the SharePoint icon, and then select the SharePoint folder.

3. If prompted, enter the PIN.

4. Select a le type from the Save As list.

5. Touch <Filename> and use the keypad to assign a name to the scanned le. Touch Done.

6. If you want to preview the scan or change the scan options, do the following:

● To preview the scan, touch the Preview icon or Touch to Preview (the scan preview option varies

depending on the printer model).

● For additional scan options, touch the Settings icon .

7. Touch Send or Start Scan .

Scan to a computer (Windows)

Use this feature to scan directly to a computer from the printer control panel.

This feature is available for Windows only.

86 Chapter 6 Scan ENWW

Before scanning to a computer, make sure you have already installed the HP recommended printer software. The
printer and computer must be connected and turned on. The printer software must be running before you scan.

1. Load the document on the scanner glass or into the document feeder according to the indicators on the

printer.

2. From the Home screen on the control panel, touch the Scan icon.

3. Swipe right and then touch the Computer icon.

4. Select the computer you want to scan to.

5. Verify the Scan Shortcut is the option you want to use, or touch Scan Shortcut to select a dierent scan

option.

6. If you are using the automatic document feeder (ADF) and your original is single-sided, touch the left side

of the Original 2-sided slider to move it to the o position.

7. To select any additional scan options, touch the Settings icon .

8. Touch Send or Start Scan .

Additional scan tasks

Locate information on the Web for performing common scan tasks.

Go to www.hp.com/support/colorljM479MFP.

Instructions are available for scan tasks, such as the following:

● How to scan a general photo or document

● How to scan as editable text (OCR)

● How to scan multiple pages into a single le

ENWW Additional scan tasks 87

88 Chapter 6 Scan ENWW