HP LaserJet 4345mfp User guide

useuse

hp embedded web server

LaserJet 4345mfphp

HP Embedded Web Server

User Guide

Trademark Credits

Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

EWS v. 9.0 Edition 1, 9/2004

Adobe® and PostScript® are trademarks of Adobe Systems Incorporated.

Microsoft® and Windows® are U.S. registered trademarks of Microsoft Corp.

ii ENWW

1 Overview

What is an embedded Web server? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Additional features with a permanent storage device. . . . . . . . . . . . . . .2

HP Web Jetadmin and the HP Embedded Web Server. . . . . . . . . . . . .2

System requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Opening the HP Embedded Web Server. . . . . . . . . . . . . . . . . . . . . . . . . . .3

Navigating through the HP Embedded Web Server . . . . . . . . . . . . . . . . . .5

2 Viewing product status from the Information screens

Device Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Supplies Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Event Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Usage Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Device Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Printing a file from the Print screen . . . . . . . . . . . . . . . . . . . . . . . . . . .19

3 Configuring the product from the Settings screens

Configure Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Using the menus on the Configure Device screen. . . . . . . . . . . . . . . .23

E-mail Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Configuring outgoing e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Configuring incoming e-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Using the Alerts screen with a product. . . . . . . . . . . . . . . . . . . . . . . . .26

Sending e-mail commands to the product . . . . . . . . . . . . . . . . . . . . . .30

AutoSend. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Edit Other Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Adding a link. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Removing a link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Device Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Date & Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Wake Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

4 Setting the digital sending options

Using the DSS software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Send to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Advanced E-mail Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Send to Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Advanced Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Addressing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Advanced Addressing Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

ENWW Contents iii

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Activity Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

5 Managing network operation from the Networking screens

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

6 Using the Other Links as a resource

hp instant support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

How hp instant support works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Information you can get from hp instant support . . . . . . . . . . . . . . . . 60

Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Product Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

My Service Provider and My Service Contract. . . . . . . . . . . . . . . . . . . . . 61

Index

iv Contents ENWW

Ov erview

What is an embedded Web server?

A Web server provides an environment in which Web programs can run, in much the same way that an operating system, such as Microsoft® Windows®, provides an environment in which programs can run on your computer. A Web browser, such as Microsoft Internet Explorer, Apple Safari, or Mozilla, can show output from a Web server.

An embedded Web server (EWS) resides on a hardware product (such as a printer) in the firmware, rather than as software that is loaded on a network server.

The advantage of an embedded Web server is that it provides an interface to the product that anyone who has a network-connected computer and a standard Web browser can open and use. No special software needs to be installed or configured.

With the HP Embedded Web Server, you can view product status information, change settings, and manage the product at your computer.

Note In this guide, the terms “product” and “device” are used interchangeably. When products or devices

are discussed in this guide, the information pertains to HP LaserJet printers or MFPs, or HP Digital Senders. For specific information about the features that your printer, multifunction peripheral (MFP), or digital sender supports, see the documentation that came with your product.

ENWW What is an embedded Web server? 1

Features

You can use the HP Embedded Web Server to view product and network status and to manage printing functions from your computer, rather than at the product control panel. With the HP Embedded Web Server, you can perform these tasks:

● View control-panel messages and product-status information.

● Determine the remaining life for all supplies and configure specific ordering information for

supplies.

● Gain access to the product's technical support page.

● Gain access to specific support for recent product events.

● Add or customize links to other Web sites.

● View and change product configuration, such as tray configurations.

● View and change network configuration.

● View and print information pages, such as the Configuration page.

● Receive alerts about product events, such as when the product is low on supplies, through

e-mail.

● Select the language in which to display the HP Embedded Web Server screens.

● Print to an HP product without having to install the product printer driver.

● Conserve energy by scheduling the product sleep delay so that the product will go into sleep

mode after a period of time of not being used.

● Schedule wakeup times for each day so that the product has finished initializing and

calibrating by the time it is to be used.

● Send product configuration and supplies usage information periodically to your service

provider.

Additional features with a permanent storage de vice

If you have a permanent storage device installed in your product, such as a hard disk, you can view, set up, and retain additional information.

● Alerts. Set up f ou r dif ferent de sti nati on li sts , wit h up t o 20 reci pie nts on e ach of th e four list s.

(Without the permanent storage device, you can send alerts to only four e-mail addresses.)

● Other Links. Add up to five additional links to the Web sites of your choice. (Without the

extra storage, you can add one additional link.)

A hard disk might be installed in your product, depending on the product model. If your product does not have a hard disk, you might be able to order one. For more information, see the user guide that came with your product, or go to:

http://www.hp.com/country/us/eng/othercountriesbuy.htm

HP Web Jetadmin and the HP Embedded Web Server

HP Web Jetadmin is a Web-based system management tool that you can use with a Web browser. The HP Embedded Web Server and HP Web Jetadmin work together to meet all of your product-management needs. You can use the software to install and manage networked products effectively. Network administrators can manage networked products remotely, from practically anywhere.

The HP Embedded Web Server provides a simple, easy-to-use solution for one-to-one product management in environments that have a limited number of products. Howev er, in environments that have several products, you might want to use HP Web Jetadmin to manage groups of products. With HP Web Jetadmin you can discover, manage, and configure multiple products simultaneously.

HP Web Jetadmin is available from HP online support (http://www.hp.com/go/webjetadmin

2 Overview ENWW

System requirements

In order to use the HP Embedded Web Server, you must have the following components:

● A supported Web browser. EWS-supported Web browsers include (but are not limited to) the

following:

• Konqueror 3.0 or later

• Microsoft Internet Explorer 6.0 or later

• Mozilla 1.0 (and Mozilla deriv atives)

• Netscape Navigator 6.2 or later

• Opera 7.0 or later

• Safari 1.0 or later

● A transmission control protocol/Internet protocol- (TCP/IP-) based network connection.

● An HP Jetdirect print server (embedded or enhanced input/output [EIO]) installed in the

product.

Opening the HP Embedded Web Server

Use the following procedure to open the HP Embedded Web Server.

Note You cannot view the HP Embedded Web Server screens from outside of a firewall.

1 Open a supported Web browser. 2 In the Address or Go to field, type the Internet protocol (IP) address that is assigned to the

product (for example, http://192.168.1.1) or the host name (for example, npi[XXXXXX] or a configured host name such as http://www.[your_server].com).

If you do not know the IP address for the product, you can find it on the Configuration page. See the user guide that came with your product to see how to view or print a Configuration page at the control panel.

Login and logoff

The HP Embedded Web Server (EWS) has screens that can be used to view product information and change configuration options. The screens that appear, and the settings on them, vary according to how you gain access to the EWS: as a general user, an information technology (IT) administrator, or a service provider. These passwords can be customized by an IT administrator or a service provider.

In a password-protected HP Embedded Web Server, only the Information tab is available to users who do not log in by using the password. If no password has been set (which is the default), all of the tabs are visible.

If a password has been set, you must log on as an IT administrator or a service provider to gain access to the protected HP Embedded Web Server tabs (Settings, Digital Sending, and

Networking).

Note For information about changing passwords as an IT administrator, see “Security” on page 33. If

you are a service provider, see your product service guide.

To log in as an administrator

Use the following procedure to log in to the HP EWS as an administrator.

ENWW System requirements 3

1 After you open the EWS, click the Log In link in the upper-right corner of the screen.

The Enter Network Password dialog box appears, as shown in the following illustration. The appearance of the login screen might vary, depending on your operating system and browser.

2 Type admin for the user name, type your password, and then click OK.

To log off as an administrator

Use the following procedure to log off.

1 Click the Log Off link. 2 To complete the logoff, close the browser.

CAUTION If you do not close the browser, the connection to the product EWS continues to run and could

pose security risk s.

4 Overview ENWW

Navigating through the HP Embedded Web Server

To navigate through the HP Embedded Web Server screens, click one of the tabs (such as Information or Settings), and then click one of the menus on the navigation bar that is located on the left side of the screen.

The following illustration and table provide information about the EWS screens.

Note The appearance of the EWS screens might differ from the illustrations in this user guide,

depending on the product features and the settings that your IT administrator has established.

Callout EWS screen

feature

Product name

and IP address

ENWW Navigating through the HP Embedded Web Server 5

Description More information

View the product name and Internet protocol (IP) address.

Callout EWS screen

feature

Tabs Information tab View inf o rmation abo ut the product.

Menus Different on each

Device Status

Use the Device Status screen to view the current status of the product. The following illustration and table describe how to use this screen.

2 3

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigat ing thro ugh the HP Embedded Web

Status Shows the device status (the same information that appears on the

Control-panel buttons Use these control-panel buttons just as you would at the product. To

Supplies Shows the perc entage of life remaining for each supply.

Supplies Details Opens the Supplies Status screen, where you can view information

Server” on page 5.

control-panel displ ay).

select which control-panel buttons appear on this screen, go to the Security screen on the Settings tab.

about product supplies.

8 Viewing product status from the Information screens ENWW

Callout Area on the screen Information or capability that the area provides

Media Shows the status and configuration information for the input trays and

Change Settings Opens the Other Settings screen, where you can change the

Capabilities Lists components that are installed in the product.

output bins.

paper-type settings.

ENWW Device St atus 9

Configuration Page

Use the Configuration Page screen to view current product settings, help troubleshoot problems, and verify the installation of optional accessories such as dual inline memory modules (DIMMs). The following illustration and table describe how to use this screen.

Note: See the table on the

following page for descriptions of the callouts in this illustration.

10 Viewing product status from the Information screens ENWW

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Na vigating th rough the HP Emb edded

Device Information Lists the serial number, version numbers, and other information

Installed Personalities and

Options

Memory Lists the memory information, PCL Driver Work Space (DWS),

Security Lists the status of the control-panel lock and disk write-protect

Paper Trays and Options Lists the size and type of media that is specified for each of the

Web Server” on page 5.

for the device. Lists all of the printer languages that are installed (such as

printer command langu age [PCL] an d P ostScript® [PS]), and lists options that are installed in each DIMM slot and EIO slot.

and resource saving information.

options.

trays in the product. If a duplexer or any paper-handling accessories are insta lled o n the pr odu ct, information about thos e devices is also lis ted here.

ENWW Configuration Page 11

Supplies Status

The Supplies Status screen shows more detailed supplies information and provides part numbers for genuine HP supplies. (It is helpful to have the part numbers available when ordering supplies.) The following illustration and table describe how to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web

Order Supplies link Use this feature to connect to a Web page that facilitates online

Printer Cartridge and

Image Drum Information

Long-Life Supplies

Information

Server” on page 5.

ordering of supplies from a reseller of your choice. If available, this lists the percent of life remaining and the estimated

number of pages remaining before the supply is empty; the total number of pages that have been processed with the supply; the supply serial number and HP p art number; and an indi ca tion of w he the r or no t the supply has reached the low status.

If available, this lists the percent of life remaining and the estimated number of pages remaining with the supply.

12 Viewing product status from the Information screens ENWW

Event Log

The Event Log shows the most recent product events, including jams, service errors, and other printer errors. The following illustration and table describe how to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP E mbe dd ed

Number Lists the order in which the errors occur red. The last error to occur

Page Coun t Lists the number of pages that had been printed from the product

Event Shows the internal event code for each event.

Description or Personality Shows a brief description of some events.

Product Support link Provides access to the HP support Web site for product-specific

Web Server” on page 5.

has the highest number.

when the error occurred.

troubleshooting information.

ENWW Event Log 13

Usage Page

The Usage Page screen gives a page count for each size of media that has passed through the product, as well as the number of duplexed pages. The total is calculated by multiplying the sum of the print count values by the Units value.

The information on this screen can be used to determine how much toner or paper to keep on hand. The following illustration and table describe how to use this screen.

Note: See the table on the

following page for descriptions of the callouts in this illustration.

14 Viewing product status from the Information screens ENWW

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Na vigating th rough the HP Emb edded

Usage Totals (equivalent) Indicates the types of pages that have been printed, the number

Units A unit is equal to a standard A4-size (letter-size) page. All other

Print Modes & Paper Path

Usage (actual) Historical Printer Coverage Indicates the average amount of toner that is used on each

Web Server” on page 5.

of single-sided pages that have been printed, the number of duplexed pages that have been printed, and the total number of pages that have been printed.

page sizes are referenced in relation to this standard size. A A4-size (lett er-size) page printed on both sides co unts as 2 units.

Indicates the different print modes that have been used for color and monochrome (black-and-white) print jobs .

printed page.

ENWW Usage Page 15

Device Information

The Device Information screen shows the device name, asset number, company name, contact person, device location, and the device's IP address, name, model, and serial number.

The device name, asset number, company name, contact person, and device location can be configured from the Device Information screen, which is located on the Settings tab.

16 Viewing product status from the Information screens ENWW

Control Panel

For products that have a control panel, the Control Panel screen shows the product control-panel display as if you were standing at the product. Because this view shows the product status, it can help you troubleshoot problems with the product.

Note The appearance of the screen might vary, depending on your product.

ENWW Control Panel 17

+ 51 hidden pages