HP LaserJet 4345mfp User guide

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hp embedded web server

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HP Embedded Web Server

User Guide

Trademark Credits

Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

EWS v. 9.0 Edition 1, 9/2004

Adobe® and PostScript® are trademarks of Adobe Systems Incorporated.

Microsoft® and Windows® are U.S. registered trademarks of Microsoft Corp.

ii ENWW

1 Overview

What is an embedded Web server? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Additional features with a permanent storage device. . . . . . . . . . . . . . .2

HP Web Jetadmin and the HP Embedded Web Server. . . . . . . . . . . . .2

System requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Opening the HP Embedded Web Server. . . . . . . . . . . . . . . . . . . . . . . . . . .3

Navigating through the HP Embedded Web Server . . . . . . . . . . . . . . . . . .5

2 Viewing product status from the Information screens

Device Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Supplies Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Event Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Usage Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Device Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Printing a file from the Print screen . . . . . . . . . . . . . . . . . . . . . . . . . . .19

3 Configuring the product from the Settings screens

Configure Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Using the menus on the Configure Device screen. . . . . . . . . . . . . . . .23

E-mail Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Configuring outgoing e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Configuring incoming e-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Using the Alerts screen with a product. . . . . . . . . . . . . . . . . . . . . . . . .26

Sending e-mail commands to the product . . . . . . . . . . . . . . . . . . . . . .30

AutoSend. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Edit Other Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Adding a link. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Removing a link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Device Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Date & Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Wake Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

4 Setting the digital sending options

Using the DSS software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Send to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Advanced E-mail Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Send to Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Advanced Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Addressing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Advanced Addressing Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

ENWW Contents iii

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Activity Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

5 Managing network operation from the Networking screens

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

6 Using the Other Links as a resource

hp instant support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

How hp instant support works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Information you can get from hp instant support . . . . . . . . . . . . . . . . 60

Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Product Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

My Service Provider and My Service Contract. . . . . . . . . . . . . . . . . . . . . 61

Index

iv Contents ENWW

Ov erview

What is an embedded Web server?

A Web server provides an environment in which Web programs can run, in much the same way that an operating system, such as Microsoft® Windows®, provides an environment in which programs can run on your computer. A Web browser, such as Microsoft Internet Explorer, Apple Safari, or Mozilla, can show output from a Web server.

An embedded Web server (EWS) resides on a hardware product (such as a printer) in the firmware, rather than as software that is loaded on a network server.

The advantage of an embedded Web server is that it provides an interface to the product that anyone who has a network-connected computer and a standard Web browser can open and use. No special software needs to be installed or configured.

With the HP Embedded Web Server, you can view product status information, change settings, and manage the product at your computer.

Note In this guide, the terms “product” and “device” are used interchangeably. When products or devices

are discussed in this guide, the information pertains to HP LaserJet printers or MFPs, or HP Digital Senders. For specific information about the features that your printer, multifunction peripheral (MFP), or digital sender supports, see the documentation that came with your product.

ENWW What is an embedded Web server? 1

Features

You can use the HP Embedded Web Server to view product and network status and to manage printing functions from your computer, rather than at the product control panel. With the HP Embedded Web Server, you can perform these tasks:

● View control-panel messages and product-status information.

● Determine the remaining life for all supplies and configure specific ordering information for

supplies.

● Gain access to the product's technical support page.

● Gain access to specific support for recent product events.

● Add or customize links to other Web sites.

● View and change product configuration, such as tray configurations.

● View and change network configuration.

● View and print information pages, such as the Configuration page.

● Receive alerts about product events, such as when the product is low on supplies, through

e-mail.

● Select the language in which to display the HP Embedded Web Server screens.

● Print to an HP product without having to install the product printer driver.

● Conserve energy by scheduling the product sleep delay so that the product will go into sleep

mode after a period of time of not being used.

● Schedule wakeup times for each day so that the product has finished initializing and

calibrating by the time it is to be used.

● Send product configuration and supplies usage information periodically to your service

provider.

Additional features with a permanent storage de vice

If you have a permanent storage device installed in your product, such as a hard disk, you can view, set up, and retain additional information.

● Alerts. Set up f ou r dif ferent de sti nati on li sts , wit h up t o 20 reci pie nts on e ach of th e four list s.

(Without the permanent storage device, you can send alerts to only four e-mail addresses.)

● Other Links. Add up to five additional links to the Web sites of your choice. (Without the

extra storage, you can add one additional link.)

A hard disk might be installed in your product, depending on the product model. If your product does not have a hard disk, you might be able to order one. For more information, see the user guide that came with your product, or go to:

http://www.hp.com/country/us/eng/othercountriesbuy.htm

HP Web Jetadmin and the HP Embedded Web Server

HP Web Jetadmin is a Web-based system management tool that you can use with a Web browser. The HP Embedded Web Server and HP Web Jetadmin work together to meet all of your product-management needs. You can use the software to install and manage networked products effectively. Network administrators can manage networked products remotely, from practically anywhere.

The HP Embedded Web Server provides a simple, easy-to-use solution for one-to-one product management in environments that have a limited number of products. Howev er, in environments that have several products, you might want to use HP Web Jetadmin to manage groups of products. With HP Web Jetadmin you can discover, manage, and configure multiple products simultaneously.

HP Web Jetadmin is available from HP online support (http://www.hp.com/go/webjetadmin

2 Overview ENWW

System requirements

In order to use the HP Embedded Web Server, you must have the following components:

● A supported Web browser. EWS-supported Web browsers include (but are not limited to) the

following:

• Konqueror 3.0 or later

• Microsoft Internet Explorer 6.0 or later

• Mozilla 1.0 (and Mozilla deriv atives)

• Netscape Navigator 6.2 or later

• Opera 7.0 or later

• Safari 1.0 or later

● A transmission control protocol/Internet protocol- (TCP/IP-) based network connection.

● An HP Jetdirect print server (embedded or enhanced input/output [EIO]) installed in the

product.

Opening the HP Embedded Web Server

Use the following procedure to open the HP Embedded Web Server.

Note You cannot view the HP Embedded Web Server screens from outside of a firewall.

1 Open a supported Web browser. 2 In the Address or Go to field, type the Internet protocol (IP) address that is assigned to the

product (for example, http://192.168.1.1) or the host name (for example, npi[XXXXXX] or a configured host name such as http://www.[your_server].com).

If you do not know the IP address for the product, you can find it on the Configuration page. See the user guide that came with your product to see how to view or print a Configuration page at the control panel.

Login and logoff

The HP Embedded Web Server (EWS) has screens that can be used to view product information and change configuration options. The screens that appear, and the settings on them, vary according to how you gain access to the EWS: as a general user, an information technology (IT) administrator, or a service provider. These passwords can be customized by an IT administrator or a service provider.

In a password-protected HP Embedded Web Server, only the Information tab is available to users who do not log in by using the password. If no password has been set (which is the default), all of the tabs are visible.

If a password has been set, you must log on as an IT administrator or a service provider to gain access to the protected HP Embedded Web Server tabs (Settings, Digital Sending, and

Networking).

Note For information about changing passwords as an IT administrator, see “Security” on page 33. If

you are a service provider, see your product service guide.

To log in as an administrator

Use the following procedure to log in to the HP EWS as an administrator.

ENWW System requirements 3

1 After you open the EWS, click the Log In link in the upper-right corner of the screen.

The Enter Network Password dialog box appears, as shown in the following illustration. The appearance of the login screen might vary, depending on your operating system and browser.

2 Type admin for the user name, type your password, and then click OK.

To log off as an administrator

Use the following procedure to log off.

1 Click the Log Off link. 2 To complete the logoff, close the browser.

CAUTION If you do not close the browser, the connection to the product EWS continues to run and could

pose security risk s.

4 Overview ENWW

Navigating through the HP Embedded Web Server

To navigate through the HP Embedded Web Server screens, click one of the tabs (such as Information or Settings), and then click one of the menus on the navigation bar that is located on the left side of the screen.

The following illustration and table provide information about the EWS screens.

Note The appearance of the EWS screens might differ from the illustrations in this user guide,

depending on the product features and the settings that your IT administrator has established.

Callout EWS screen

feature

Product name

and IP address

ENWW Navigating through the HP Embedded Web Server 5

Description More information

View the product name and Internet protocol (IP) address.

Callout EWS screen

feature

Tabs Information tab View inf o rmation abo ut the product.

Menus Different on each

Device Status

Use the Device Status screen to view the current status of the product. The following illustration and table describe how to use this screen.

2 3

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigat ing thro ugh the HP Embedded Web

Status Shows the device status (the same information that appears on the

Control-panel buttons Use these control-panel buttons just as you would at the product. To

Supplies Shows the perc entage of life remaining for each supply.

Supplies Details Opens the Supplies Status screen, where you can view information

Server” on page 5.

control-panel displ ay).

select which control-panel buttons appear on this screen, go to the Security screen on the Settings tab.

about product supplies.

8 Viewing product status from the Information screens ENWW

Callout Area on the screen Information or capability that the area provides

Media Shows the status and configuration information for the input trays and

Change Settings Opens the Other Settings screen, where you can change the

Capabilities Lists components that are installed in the product.

output bins.

paper-type settings.

ENWW Device St atus 9

Configuration Page

Use the Configuration Page screen to view current product settings, help troubleshoot problems, and verify the installation of optional accessories such as dual inline memory modules (DIMMs). The following illustration and table describe how to use this screen.

Note: See the table on the

following page for descriptions of the callouts in this illustration.

10 Viewing product status from the Information screens ENWW

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Na vigating th rough the HP Emb edded

Device Information Lists the serial number, version numbers, and other information

Installed Personalities and

Options

Memory Lists the memory information, PCL Driver Work Space (DWS),

Security Lists the status of the control-panel lock and disk write-protect

Paper Trays and Options Lists the size and type of media that is specified for each of the

Web Server” on page 5.

for the device. Lists all of the printer languages that are installed (such as

printer command langu age [PCL] an d P ostScript® [PS]), and lists options that are installed in each DIMM slot and EIO slot.

and resource saving information.

options.

trays in the product. If a duplexer or any paper-handling accessories are insta lled o n the pr odu ct, information about thos e devices is also lis ted here.

ENWW Configuration Page 11

Supplies Status

The Supplies Status screen shows more detailed supplies information and provides part numbers for genuine HP supplies. (It is helpful to have the part numbers available when ordering supplies.) The following illustration and table describe how to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web

Order Supplies link Use this feature to connect to a Web page that facilitates online

Printer Cartridge and

Image Drum Information

Long-Life Supplies

Information

Server” on page 5.

ordering of supplies from a reseller of your choice. If available, this lists the percent of life remaining and the estimated

number of pages remaining before the supply is empty; the total number of pages that have been processed with the supply; the supply serial number and HP p art number; and an indi ca tion of w he the r or no t the supply has reached the low status.

If available, this lists the percent of life remaining and the estimated number of pages remaining with the supply.

12 Viewing product status from the Information screens ENWW

Event Log

The Event Log shows the most recent product events, including jams, service errors, and other printer errors. The following illustration and table describe how to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP E mbe dd ed

Number Lists the order in which the errors occur red. The last error to occur

Page Coun t Lists the number of pages that had been printed from the product

Event Shows the internal event code for each event.

Description or Personality Shows a brief description of some events.

Product Support link Provides access to the HP support Web site for product-specific

Web Server” on page 5.

has the highest number.

when the error occurred.

troubleshooting information.

ENWW Event Log 13

Usage Page

The Usage Page screen gives a page count for each size of media that has passed through the product, as well as the number of duplexed pages. The total is calculated by multiplying the sum of the print count values by the Units value.

The information on this screen can be used to determine how much toner or paper to keep on hand. The following illustration and table describe how to use this screen.

Note: See the table on the

following page for descriptions of the callouts in this illustration.

14 Viewing product status from the Information screens ENWW

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Na vigating th rough the HP Emb edded

Usage Totals (equivalent) Indicates the types of pages that have been printed, the number

Units A unit is equal to a standard A4-size (letter-size) page. All other

Print Modes & Paper Path

Usage (actual) Historical Printer Coverage Indicates the average amount of toner that is used on each

Web Server” on page 5.

of single-sided pages that have been printed, the number of duplexed pages that have been printed, and the total number of pages that have been printed.

page sizes are referenced in relation to this standard size. A A4-size (lett er-size) page printed on both sides co unts as 2 units.

Indicates the different print modes that have been used for color and monochrome (black-and-white) print jobs .

printed page.

ENWW Usage Page 15

Device Information

The Device Information screen shows the device name, asset number, company name, contact person, device location, and the device's IP address, name, model, and serial number.

The device name, asset number, company name, contact person, and device location can be configured from the Device Information screen, which is located on the Settings tab.

16 Viewing product status from the Information screens ENWW

Control Panel

For products that have a control panel, the Control Panel screen shows the product control-panel display as if you were standing at the product. Because this view shows the product status, it can help you troubleshoot problems with the product.

Note The appearance of the screen might vary, depending on your product.

ENWW Control Panel 17

Print

You can use this screen to print one file at a time from a product that supports the HP Embedded Web Server. This feature is especially useful if you are a mobile user, because you do not have to install the product’s printer driver in order to print—you can print anywhere at any time.

You can print print-ready files, such as documents that have been generated by using a “print to file” driver option. Print-ready files commonly have file name extensions such as .PRN (Windows Print Ready File), .PCL (Printer Control Language), .PS (PostScript), .PDF (Adobe Portable Document Format), and .TXT (text).

The following illustration and table describe how to use this screen.

Note The Print screen (and the Print menu on the left) is available only if it has been configured to

appear on the Security tab. For more information, see “Security” on page 33.

Callout Area on screen Information or capability that the area provid es

EWS tabs and menus For more information, see “Navigating throu gh the HP Embedded

Device Status Shows the device status (the same information that appears on

Option 1 Prints a file that is located on y our l aptop, computer, or a netw ork

Option 2 Prints a file that you can gain access to over your intranet.

Web Server” on page 5.

the Device Status screen and the control-panel display).

file server.

18 Viewing product status from the Information screens ENWW

Printing a file from the Print screen

Use the following steps to print a file from the Print screen. 1 Select the file that you want to print by using one of the following options:

•

Click the button under Option 1 to browse to a file that you want to print.

-or-

•

Type the address (beginning with “http://”) in the Address field (under Option 2) to print a file that is available over your intranet.

Click Apply.

ENWW Print 19

20 Viewing product status from the Information screens ENWW

Configuring the product from

the Settings screens

Use the screens on the Settings tab to configure the product from your computer. The following are the Settings screens:

● Configure Device (page 22)

● E-mail Server (page 23)

● Alerts (page 25)

● AutoSend (page 31)

● Security (page 33)

● Edit Other Links (page 34)

● Device Information (page 36)

● Language (page 37)

● Date & Time (page 38)

● Wake Time (page 39)

Note Some products do not support all of these screens.

ENWW 21

Configure Device

You can use the Configure Device screen to print device information pages and configure the device remotely. The following illustration, table, and example procedure describe how to use this screen.

If your device has a control-panel display, these menus are similar to the menus that are available at your device control panel. Some of the device control-panel menus are not available from the HP Embedded Web Server.

See the documentation that came with your device for more information about the different menus that your device supports.

2 3

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating thr ough the HP Embedded Web

Select A Menu INFORMATION menu Print device information pages, which

Plus sign Click the plus sign ( ) next to a menu, or click the menu itself, to see

PAUSE Select this check box to pause the device.

Server” on page 5.

provide details about the device and its

configuration.

PAPER HANDLING menu

CONFIGURE DEVICE menu

DIAGNOSTICS menu Get information about the device that you

the submenus or subentries.

Set the type of media that is in each tray.

Configure the device to affect the device

behavior. For example, you can configure

device personality settings from this menu,

such as print-quality setting s or desti nati on

bins.

can use to troubleshoot problems.

22 Configuring the product from the Settings screens ENWW

Using the menus on the Configure Device screen

The following procedure is provided only as an example. Similar procedures can be used to set other menu items.

Follow these steps to print a Configuration page (example procedure).

1 Click INFORMATION. 2 Select the check box for the information page that you want to view or print, and then click

Apply.

Note Printer drivers and software programs frequently override selections that are made on the Printing

menu and the Paper Handling menu. For more information, see the user guide that came with your product.

Any changes are reflected on the Printer Status screen, the Configuration Page screen, and the

Paper Handling menu.

E-mail Server

Use the E-mail Server screen to configure e-mail settings for outgoing and incoming e-mail. Use the settings on this screen to send and receive e-mail messages, including product alerts. The following illustration, table, and procedures describe how to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating throu gh the H P Emb edded Web

Outgoing e-mail Configure outgoing e-mail if you intend to use the Alerts or AutoSend

Server” on page 5.

features. For more information, see “Using the Alerts screen with a

product” on page 26.

ENWW E-mail Server 23

Callout Area on the screen Information or capability that the area provides

Device E-mail Address This is the device’s e-mail add ress that appea rs in de vice al erts. This is

Incoming e-mail (not

required for E-mail Alerts)

not the e-mail address that you want to use when sending commands to the device. See “Sending e-mail commands to the product” on

page 30.

Configure incoming e-mail if you intend to request information pages from the device by using e-mail messages. For more information, see

“Sending e-mail commands to the product” on page30.

Configuring outgoing e-mail

You must configure outgoing e-mail if you intend to use the Alerts or AutoSend features. 1 Gather the following information. (Your organization’s network or e-mail administrator

typically provides the information that is required to configure outgoing mail.)

• The IP address of the simple mail transfer protocol (SMTP) mail server on your network. The EWS uses the SMTP server IP address to relay e-mail messages to other computers.

• The e-mail domain name suffix that is used to address e-mail messages within your organization.

2 Select the Enable Outgoing E-mail check box. 3 Type the SMTP server IP address in the SMTP Server text box. 4 Type the domain name, and then click Apply to save the changes.

Configuring incoming e-mail

You should configure incoming e-mail if you intend to request information pages from the product by using e-mail messages. For more information, see “Sending e-mail commands to the product”

on page 30.

1 Establish a Post Office Protocol 3 (POP3) mailbox account for the product on a mail server

within your organization’s network. Each POP3 account requires a username and a password. The username combined with

the product’s domain name (which is specified in the outgoing mail configuration) is the e-mail address for the product. For example, if the POP3 mailbox account username is “product” and the POP3 server is “hp.com”, the product’s e-mail address is “product@hp.com”.

Note Each product that is configured for incoming mail must have its own POP3 mailbox account on

your network’s e-mail server. The POP3 mailbox accounts are typically configured by your organization’s network or e-mail

administrator.

2 Select the Enable Incoming E-mail check box. 3 Type the IP address of the POP3 mail server in the POP3 Server text box. 4 Type username and password for the product’s mailbox account, and then click Apply to

save the changes.

24 Configuring the product from the Settings screens ENWW

Alerts

From the Alerts screen, IT administrators can set up the product to send problem and status alerts to anyone through e-mail messages. When this function is configured, alerts are automatically triggered about supplies and paper-path status, as well as for service and advisory information. More than one individual can receive alerts, with each person receiving only specific alerts. For example, an administrative assistant might be responsible for ordering toner or fixing jams, and could receive advanced warning when toner is low or a jam occurs. Similarly, the longlife supplies might be handled by an external service provider, who could receive alerts about performing product maintenance, loading the front or rear stapler, and similar needs.

With a permanent storage device installed, such as a hard disk, you can create up to four different destination lists, with up to 20 recipients on each list. (Without the permanent storage device, you can send alerts to only four e-mail addresses.) The following example is for a product that has a permanent storage device installed. If a permanent storage device is installed, you can edit, test, and delete destinations and destination lists.

Note The following illustration, table, and procedures describe how to use this screen.In order for alerts

to function, outgoing e-mail must be enabled. T o enable outgoing mail, see “Configuring outgoing

e-mail” on page 24.

4 53

Note: See the table on the

following page for descriptions of the callouts in this illustration.

ENWW Alerts 25

Callout Area on the screen Information or capability that the area provid es

EWS tabs and menus For more information, see “Navigating throu gh the HP Embedded

Destination list summary Lists the current selections for each destination.

Edit Click this button to make changes to the destination or

Test Click this button to send a test alert to the destination or

Delete Click this button to delete the destination or destination list.

New Destination List Click this button to define the settings for a new destination list

Web Server” on page 5.

destination list.

for alerts.

Using the Alerts screen with a product

This section contains information about these alerts features:

● “To configure alerts” on page 26

● “To test the configuration of a destination list” on page 29

● “To delete destinations and destination lists” on page 30

To configure alerts

With a permanent storage device installed, you can set up four different lists, with up to 20 recipients on each list. Without a permanent storage device, you have room for only four e-mail addresses.

1 Do one of the following:

• To create a new destination list, click New Destination List.

-Or-

• To modify an existing destination list, click Edit next to the list that you want to modify.

26 Configuring the product from the Settings screens ENWW

If a permanent storage device is installed, the screen that appears looks similar to the following illustration .

2 For products that have permanent storage devices installed, type a name in the List Name

field, such as Service or Supplies. (If you do not have a permanent storage device, continue to step 3.)

ENWW Alerts 27

3 Type the e-mail addresses for people who you want to receive alerts. In large environments,

system administrators can route e-mail addresses to list servers, uniform resource locators (URLs), and mobile devices for expanded alerts. Add multiple destinations by separating each destination with a comma or semicolon.

4 Select the check box for the alerts that you want to be sent with this destination list. (To see

all of the alerts that are available for the product, click Show All Alerts.)

5 Where applicable, set the threshold value for the individual alerts.

The threshold value for service alerts and for the paper-path alerts is a user-specified number of minutes. This is the amount of time that an event will be ignored before an e-mail alert message is sent. For example, you might want to set the threshold value for the “Tray Open” alert to 10 minutes to allow someone to close the tray after loading the tray or clearing a jam.

6 Select the attachments that you want to be included with your e-mail alert messages. These

attachments can include Supplies Status Page, Usage Page, Configuration Page, Event Log Page, and XML Data. (Go to the Information tab to see examples of the pages.) The XML Data option should be selected if one of the destinations you have chosen to receive alerts is an automated computer system. Each item that you select will be attached to the e-mail. For example, if you select Usage Page and Event Log Page, you will receive one e-mail message with two attachments, one for each selection. If you also select the XML Data option, you will receive one e-mail message with three attachments—one attachment for the Usage Page in HTML, one for the Event Log in HTML, and a third consisting of instant support information in a text file attachment that has an .XML extension.

7 Click Apply to save the information. 8 Repeat steps 1 through 7 for each additional list or destination.

Note To test the configuration of a destination list, see “To test the configuration of a destination list”

on page 29.

28 Configuring the product from the Settings screens ENWW

To test the configuration of a destination list

Use the following procedure to test the destination list configuration. 1 Click the Test button next to the destination list that you want to test.

The following window appears. (This illustration shows the screen from a system that has a permanent storage device installed. If no permanent storage device is installed, only one destination can be tested from this window.)

2 If you have a permanent storage device installed, select the destinations that you want to

test.

3 The return address is the product’s e-mail address. Type your e-mail address in the Return

Address box if you would like to receive messages about any errors that are generated from

the test alert (for example, to be notified of an incorrect destination address).

ENWW Alerts 29

4 If applicable, type additional information that you would like to appear at the beginning of the

e-mail alert message in the Your Notes (optional) text field.

5 Click OK.

To delete destinations and destination lists

You can delete a destination or destination list by clicking the Delete button next to the destination or destination list that you want to delete. Click OK to confirm the deletion.

Sending e-mail commands to the product

Another method for receiving information pages is by requesting them from the product. When outgoing and incoming mail are configured, the product can attach information pages, such as the Supplies Status page or the Configuration page, to e-mail messages. You can use this feature to solve a problem or check the status of supplies.

To request information pages by using an e-mail message

When composing a message to the product, you must format the To, From, and Subject fields correctly in your e-mail program.

1 Make outgoing and incoming e-mail functions available by following the instructions that are

listed in this chapter. (For more information, see “E-mail Server” on page 23.)

2 From your e-mail program, compose a message to the product by completing the following

steps: a In the To field, type the product’s e-mail address. The username combined with the

product’s domain name (which is specified in the outgoing mail configuration) is the e-mail address for the product. For example, if the POP3 mailbox account username is “product” and the POP3 server is “hp.com”, the product’s e-mail address is “product@hp.com”.

b Your e-mail program should automatically complete the From field with your return

e-mail address.

c In the Subject field, type the appropriate text for the format and page that you would like

to attach. You can request a Configuration page, a Supplies Status page, or an AutoSend page. For example, if you would like to attach the Configuration page in .HTML file format, type “this.configpage?configpage=email&format=html”.

Page HTML format XML format

Configuration page this.configpage?configPage

=email&format=html

Supplies Status page this.configpage?suppliesPage

=email&format=html

AutoSend page not applicable this.configpage?autosend

this.configpage?configPage =email&format=xml

this.configpage?suppliesPage =email&format=xml

=email&format=xml

3 Click Send. The product checks for new e-mail messages once every 3 minutes. When the product receives

the e-mail message, it generates a reply and sends the requested information back to the sender's e-mail address (as specified in the From field of the original e-mail message).

Note Depending on delays in the network and your organization’s mail server, a response might take

from 1 minute to several hours to arrive in your e-mail program’s Inbox. If the To, From, and Subject fields are not correctly formatted in your e-mail message, the product

does not send a message in response.

30 Configuring the product from the Settings screens ENWW

AutoSend

Use the AutoSend screen to send product-configuration and supplies-usage information periodically to your service provider. This feature establishes a relationship with Hewlett-Packard Company or another service provider to provide you with services that include, but are not limited to, toner replacement, pay-per-page contracts, support agreements, and usage tracking. The following illustration, table, and procedure describe how to use this screen.

With a permanent storage device installed, such as a hard disk, you can add up to twenty e-mail addresses. (Without the permanent storage device, you can add one e-mail address.) The following example is for a product that does have a permanent storage device installed.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Na vigating th rough the HP Emb edded

Enable AutoSend Select this check box to turn on the AutoSend feature.

Send every [interval] Select the interval at which you want the product to send the

E-Mail destinations Save a list of up to 20 e-mail addresses to receive the

Web Server” on page 5.

product configuration and supplies usage information to the destinations that are configured in the E-Mail destinations field.

product-configuration information. Each e-mail address can be up to 50 characters long.

ENWW AutoSend 31

Callout Area on the screen Information or capability that the area provid es

Send to HP Select this check box to send device configuration and supplies

Test Click this bu tton t o save y our setti ngs a nd to sen d t he in f ormation

status information to HP on a regular basis. The information will be sent to an HP e-mail address (for example, myproduct@hp.com) in a text-based file with an .XML file extension. This file will be created in English.

To view more information about how HP treats the information that is sent by AutoSend, click Hewlett-Packard Online Privacy Statement.

immediately, so that you can make sure that the recipient receives the messages.

To turn on the AutoSend feature

Use the following procedure to make the AutoSend feature available. 1 Make outgoing and incoming e-mail functions available by following the instructions that are

listed in this chapter. (For more information, see “E-mail Server” on page 23.)

2 Select the Enable AutoSend check box. 3 Click an option to specify the interval at which you want the product to send the

product-configuration and supplies-usage information to the e-mail recipients (determined in the next step), and then type the number of days, weeks, months, or pages printed.

4 For products with permanent storage devices installed, configure up to 20 destination e-mail

addresses, using the format that appears on the screen. (If you do not have a permanent storage device, you can configure one e-mail address.)

5 To send device configuration and supplies status information to HP, select the Send to HP

check box.

6 Click Apply.

32 Configuring the product from the Settings screens ENWW

Security

The following illustration and table describe how to use this screen.

3 4

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating throug h the HP Embedded

Set Password Set an administr ator pas sword to control who can gain access to

Print Page Select to make the Print Page screen available in the

Display On Device Status

Page

Web Server” on page 5.

the EWS Settings, Digital Sending, Networking tabs. After the password has been set, users are prompted to type a password when they click the Log In link. For more inf orma tio n, se e “Login

and logoff” on page 3.

Information tab. Select the control-panel buttons that you want to appear on the

Device Status screen (on the Information tab).

ENWW Security 33

Edit Other Links

Use the Edit Other Links screen to add or customize up to five links to the Web sites of your choice (see the following note). These links appear throughout the HP Embedded Web Server screens, in the Other Links box beneath the left navigational bar. Three permanent links (hp instant support, Order Supplies, and Product Support) have already been established. The following illustration, table, and procedures describe how to use this screen.

Note With a permanent storage device installed, you can add up to five additional links; without the

extra storage, you can add one additional link.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigati ng thro ugh the HP Embedded Web

Add Link Add a user-defined link.

User-defined Links Lists the user-defined links that have been added. Use this area to

Server” on page 5.

delete links.

34 Configuring the product from the Settings screens ENWW

Callout Area on the screen Information or capability that the area provides

Other Links hp instant support Connect to Web resources that help you to

Order Supplies Connect to a Web page that facilitates

Product Support Gain access to spec ific product help from

My Service Provider Connect to the home page of your service

My Service Contract Connect to a page that shows the terms

solve speci fic problem s and determine what additional services are available for your product. (Detailed information, including serial number, error conditions, and status, is forwarded to HP Customer Care. Hewlett-Packard Company treats this information as confid en tial .)

online ordering of supplies from a resel ler of your choice.

the HP Web site.

provider. This link appears only if the service provider has configured it.

and limits of you r se rvice cont ra ct. This li nk appears only if the service provider has configured it.

Adding a link

Use this procedure to add a link. 1 Under Add Link, type the URL and the name of the link as you would like it to appear in the

HP Embedded Web Server.

2 Click Add Link.

Removing a link

Use this procedure to remove a link.

1 Under User-defined Links, select the link or links that you would like to remove. 2 Click Remove Selected Link.

ENWW Edit Other Links 35

Device Information

Use the Device Information screen to provide a name of your choice for the device, assign an asset number, and configure the company name, the person to contact about the device, and the physical location of the device. The device IP address, device name, device model, and serial number are also available on this screen.

Note If you make any changes on the Device Information screen, click Apply to save the changes.

The information that is typed here appears on the Device Information screen that can be opened from the Information tab. It also appears in e-mail messages that are sent from the product. This might be useful if you need to locate the product to replace supplies or fix a problem.

36 Configuring the product from the Settings screens ENWW

Language

Use the Language screen to select the language in which the HP Embedded Web Server screens appear. The following illustration and table describe how to use this screen.

2 3 4

CAUTION Selecting View Pages in Device Language or Select a Language changes the language for

everyone who uses the HP Embedded Web Server.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus F or more information, see “Navigating through the HP Embe dded

View Pages in Browser

Language (this is the default)

View Pages in Device

Language

Web Server” on page 5.

Use this feature to detect which language is selected for your Web bro w ser. The HP Embedded We b Server screens appear i n the same language.

Use this feature to detect which language is selected for the device control panel. The HP Embedded Web Server screen appear in the same la nguage.

Select A Language Select the language for the HP Embedded Web Server screens

from these choices:

● English

● Francais (French)

● Deutsch (German)

● Italiano (Italian)

● Español (Spanish)

● Svenska (Swedish)

● Dansk (Danish)

● Norsk (Norwegian)

● Nederlands (Dutch)

● Suomi (Finnish)

● Português (Portuguese)

Note The default language is the language that the Web browser is currently using. If your browser and

control panel both use a language that is not available for the HP Embedded Web Server, English is selected as the default.

If you make any changes on the Language screen, click Apply to save your changes.

ENWW Language 37

Date & Time

Use the Date & Time screen to update the product time. The following illustration and table describe ho w to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP

Current Date and Current

Time

Date/Time Format Click this button to open a screen where you can select the date

Get Time Click this button to update the product date and time on the

Embedded Web Server” on page 5.

Shows the product date and time when the EWS was opened. If either is incorrect, an IT administrator ca n change the information at the product control panel.

and time format.

screen.

38 Configuring the product from the Settings screens ENWW

Wake Time

An IT administrator can use the Wake Time screen to schedule product wakeups on a daily basis. For example, the product can be set to wake up at 07:30, so the product has finished initializing and calibrating and is ready to use by 08:00. The administrator only sets one wakeup setting per day; however, each day can have a different wakeup setting. Additionally, to save energy, the sleep delay can be set to turn the product off after a specific period of inactivity.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more inf ormation, see “Na vigat ing through the HP Emb edded

Wake Time Select one or more days on which to use the wakeup setting, and

Sleep Delay Set the amount of time the product is idle before it goes into

Web Server” on page 5.

then set the time the product is turned on each day.

Sleep Mode. When the product is in Sleep Mode, it uses less energy.

ENWW Wake Time 39

40 Configuring the product from the Settings screens ENWW

Setting the digital sending

Note Some products do not support all of these screens.

options

Administrators can use the Digital Sending screens to control the digital-sending features that some products offer. The following are the Digital Sending screens:

● General (page 42)

● Send to E-mail (page 43)

● Send to Fax (page 46)

● Addressing (page 50)

● Address Book (page 53)

● Activity Log (page 54)

● Preferences (page 55)

Using the DSS software

The product includes the Digital Sending Software (HP DSS) which can be used to carry out its digital sending tasks. If the HP DSS has been installed, the following message appears when you click any of the menus on the Digital Sending tab:

The device is being serviced by the Digital Sending Software at <IP address>. Please use Windows Configuration Utility to configure the device.

In this case, the digital sending options must be configured by using the HP MFP DSS Configuration Utility. This centralizes the configuration tasks and helps control security.

ENWW Using the DSS software 41

General

Use the General screen to set digital-sending administrator information. The following illustration and table describe how to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web Server” on

Help Click to open a help file that contains information about the screens on the Digital

Name Type the administrator’s name.

E-mail Address Type the administrator’s e-mail address.

Phone Number

(optional) Location (optional) Type the administrator’s location (optional).

page 5.

Sending tab.

Type the administrator’s phone number (optional).

42 Setting the digital sending options ENWW

Send to E-mail

The product requires a Simple Mail Transfer Protocol (SMTP) Gateway server to forward e-mail messages to destination e-mail addresses. Use the Send to E-mail screen to configure SMTP settings, set the maximum e-mail attachment size, and set the default e-mail address for the product. You can also set a default subject for all e-mail messages that the product sends. The following illustration and table describe how to use this screen.

6 7

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web Server” on

Help Click to open a help file that contains information about the screens on the Digital

Send E-mails Send e-mail messages to the SMTP Gateway server directly from the product.

Device’s SMTP

Gateway

page 5.

Sending tab.

Type the IP address or the host name of the SMTP Gateway server that will manage the e-mail requests from the device. If you do not know the IP address or the host name of the SMTP Gateway, click the Find Gateways button to search the network for a suitable SMTP Gateway server.

Note Some devices only recognize IP addresses. In such cases,

host names will be converted to the equivalent IP address.

ENWW Send to E-mail 43

Callout Area on the screen Information or capability that the area provides

Maximum Attachment

Size

Find Gateways If you do not know the IP address or the host name of the SMTP Gateway, click this

Test Click this button to verify that the specified SMTP Gateway server is valid and

E-mail address Type the e-mail address of the person who will act as the default sender.

Display Name Type the name that you want to appear in the “From” field for the e-mail messages

Prevent Device user

from changing the Default ‘From:’ Address

Default Subject If you want to, type the subject that will appear on all e-mail messages the product

Advanced Click this button to open a new screen that you can use to set message text and

Select the maximum size of e-mail attachments that the SMTP Gateway server can transmit. If the product needs to send an e-mail attachment that is larger than the maximum size that is specified, the attachment is broken into smaller files, which are sent in multiple e-mail messages.

button to search the network for a suitable SMTP Gateway server.

operational.

that are sent from the produc t. You can also use this field to i nclud e inst ruction s, such as “Please type your e-mail address here.”

Note If a name is not prov ided, the e-mai l addres s that w as ty ped in

the E-mail Address field will appear in the “From” field of outgoing e-mail messages.

Select this check box to ensure that general users cannot change th e e-m ail addre ss that the administrato r set.

sends. You can also use this field to include instructions, such as “Please type a subject for your message.”

attachment settings for e-mail messages that the product sends. For more information, see “Advanced E-mail Settings” on page 45.

44 Setting the digital sending options ENWW

Advanced E-mail Settings

The following illustration and table describe how to use this screen.

3 5

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web Server” on

Help Click to open a help file that contains information about the screens on the Digital

Message Text Modify how the message text will appear in the body of all e-mail messages that are

Editable by User Select this check box to allow the user to add text to the e-mail message text.

Attachment Settings Select the default settings for attachments sent in e-mail messages that are sent from

page 5.

Sending tab.

sent from the product. Select the language for the message text. The languages that are available are the same languages that are available on the Language screen of the Settings tab.

the product.

ENWW Send to E-mail 45

Send to Fax

The product can send scanned documents to a fax number to simulate the sending capabilities of a fax machine. If the product is equipped with a fax modem, it can also be set up to process incoming faxes.

Use the Send to Fax screen to configure the Send-to-Fax features for the product. The following illustration and table describe how to use this screen.

Note: See the table on

the following page for information about the callouts.

46 Setting the digital sending options ENWW

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web Server” on page 5.

Help Click to open a help file that contains information about the screens on the Digital

Send Faxes directly from the device’s internal modem Send faxes directly from the device. When

Device Modem Settings T ype these settings if directly from the MFP’s internal modem is selected from the Send

Advanced Click this button to open a new screen where you can set advanced product modem

Notification Set the notification options, such as whether a notification will be sent, whethe r the

Quality Select the resolution for the outgoing faxes.

Billing Code Type the billing code, if applicable. If you want to, you can select the Editable by User

Sending tab.

this option is selected, you must select or type the following information:

● The country/region

● The company name

● The phone number to which the internal

modem of the device is connected

● If applicable, any prefix number that your

phone system requires

via the Digital Sending service Send faxes by using the digital sending

software service (the settings on this screen).

Faxes list.

settings, such as modem and ringer volume, and send and receive settings. From this screen, you can also print a fax activity log and gain access to security and diagnostics settings. For more information, see “Advanced Fax Settings” on page 48.

notification will be printed, or whether the sender should receive a notification report. Select the Include Thumbnail Image check box to include a scaled-down image of the scanned document in the noti fic ati on repo rt.

check box to allow the user to change the code. Use the Minimum Length field to set the minimum length of the billing code. The billing code can be a value between 1 and 16.

ENWW Send to Fax 47

Advanced Fax Settings

The following illustration and table describe how to use this screen.

Note: See the table on

the following page for information about the callouts.

48 Setting the digital sending options ENWW

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web Server” on

Help Click to open a help file that contains information about the screens on the Digital

General Select the general settings, such as modem and ringer volume and whether to turn

Send Select the settings for faxes that are sent from the product, such as dial tone and how

Receive Select the settings for received faxes, such as which output bin the faxes are to be

Print Activity Log Click this button to print the internal modem's fax activity log. The activity log lists all

Clear Activity Log Click this button to clear all entries in the fax activity log. HP recommends printing the

Security Click this button to set the security features for the internal modem. The first time you

Diagnostics Click this button to set the diagnostic features of the internal modem.

page 5.

Sending tab.

JBIG compression an d Error Correction on or off. You can also select whether or not to overla y the he ader (pho ne nu mber, time, and date), so that it cov ers only a sm all part of the top of the page.

many times you want the product to retry if the receiving fax line is busy or does not answer.

delivered, if you want incoming faxes to be scaled to the size of paper in the input tray, and the number of a another fax product to which incoming faxes can be forwarded.

incoming and outgoing fax calls since the log was last cleared and is printed to the product.

fax activity log periodically for record-keeping purposes, and then clearing the fax activity log to keep its size to a minimum.

configure the security features, you are asked to type (and confirm) a Security PIN. Thereafter, you will need that PIN to view and reconfigure the security features.

ENWW Send to Fax 49

Addressing

In order for the product to send scanned documents, you must provide e-mail addresses. The product addressing feature simplifies this process by searching for destination e-mail addresses.

Use the Addressing screen to set features that allow the product to get e-mail addresses directly from the database of a Lightweight Directory Access Protocol (LDAP) server instead of from a replicated LDAP Address Book. Using the LDAP Address Book directly guarantees that the latest addresses are used. The following illustration and table describe how to use this screen.

4 5

6 7

10 11 12

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web Server”

Help Click to open a help file that contains information about the screens on the

Allow Device to directly access

an LDAP Address Book

on page 5.

Digital Sending tab. Select this check box to provide the device direct access to an LDAP Address

Book.

50 Setting the digital sending options ENWW

Callout Area on the screen Information or capability that the area provides

LDAP Server Bind Method Anonymous Select this option to connect to the LDAP server

Simple Select this option to connect to the LDAP server

NTLM Select this option to connect to the LDAP server

Credentials Specify these settings if Simple or NTLM is selected from the LDAP Server

LDAP Server Type the host name or IP address of the LDAP server whose database contains

Bind Method list.

the centralized address book.

if the LDAP server does not require user credentials to access the LDAP database.

if the LDAP server requires user credentials to use the LDAP database. When this option is s el ected, you must enter the user, password, and domain. Note that the password will be sent across the network un-encrypted.

if the LDAP server requires user credentials to use the LDAP database. This option supports NT Challenge Response. When this option is s el ected, you must enter the user, password, and domain.

Note This option is not

available for all products.

Note Some products only recognize IP addresses. In such

cases, host names are conver ted to the equivalent IP address.

Port Type the TCP/IP port number on which the server is processing LDAP requests.

Find Server Click this button to search for availa ble LDAP servers.

Find Settings Click this button to have the product attempt to determine the best settings for

Search Root Type the Distinguished Name (DN) of the entry in the LDAP directory structure

Device user information retrieval

method

This is typically port 389.

the specified server when searching the LDAP database.

where address searching is to begin. A DN is made up of “attribute=value” pairs, separated by commas. For example:

ou=departmentname,o=companyname,c=country ou=marketing,o=Hewlett Packard,c=US o=hp.com ou=engineering,cn=users,dc=hp,dc=com

Note For some LD AP serve rs, the searc h root can b e left bl ank

(in which case its root node will be as sumed).

Exchange 5.5 Defaults Select this option if you are connecting to a

Microsoft Exchange 5.5 server that is running LDAP. The LDAP attribute values are automatically set.

Active Directory Defaults Select this option if you are connecting to a

Microsoft Exchange Server 2000 server that is running LDAP. The LDAP attribute values are automatically set.

Custom Select this option if you need to manually

configure the LDAP attribute values.

ENWW Addressing 51

Callout Area on the screen Information or capability that the area provides

Match the name entered w ith the

LDAP attribute of

Retrieval the device user’s e-mail

address using attribute of

Advanced Click this b utton to ope n a new s creen whe re yo u can set adv an ced LD AP server

Test Click this button to test the settings that you specified.

Type the attribute in the LDAP database that identifies a person in the address book. The valu e of this at tribute w ill be compa red to the name that th e user typ es in order to retrieve the person’s e-mail address. The following are a few possible LDAP attributes:

● uid: User Identifier

● cn: Common Name

● sn: Surname (Last Name)

● givenName: First Name

Type the LDAP attrib u te that contains the person’s e -mail address. The follow in g are two of the possible LDAP attributes:

● rfc822Mailbox

● mail

features. For more information, see “Advanced Addressing Settin gs” o n pa ge 52.

Advanced Addressing Settings

The following illustration and table describe how to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web Server” on

Help Click to open a help file that contains information about the screens on the Digital

Advanced Search

Options Find entries in the

Database

page 5.

Sending tab. Select the advanced LDAP server search settings.

Select whether the LD AP se arch queries include entries tha t begin w ith the partial name or all entries that contain the partial name anywhere within the entry's name.

52 Setting the digital sending options ENWW

Address Book

Use the Address Book screen to add a predefined list of e-mail addresses, in the form of a Comma-Separated Value (.CSV) file, to be imported into the product internal address book. The .CSV file is a plain-text file (in UTF-8 encoding) that contains each e-mail address entry on a separate line. An entry consists of an alias, which is the name that appears, followed by a comma and an e-mail address. The aliases and e-mail addresses cannot contain any commas. The following are examples.

At the product, use the alias name to search for e-mail addresses. The following illustration and table describe how to use this screen.

name1, name1@your.company.com name1, name2@your.company.com

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating throug h the HP Embedded

Address Book File Name Use this field for the path of the .CSV address book file.

Button used to browse for a

file Import After the path of the .CSV file appears in the Address Book File

Clear Device Address Book Click this button to clear the contents of the device’s internal

Web Server” on page 5.

Click this button to find the .CSV address book file.

Name field, click this bu tton to import the address book into the product internal address book.

address book.

ENWW Address Book 53

Activity Log

Use the Activity Log screen to view digital sending job information, including any errors that occur. The following illustration and table describe how to use this screen.

Note If the Digital Sending Software (HP DSS) has been installed, digital-sending activities are logged

in the HP DSS instead of in the HP Embedded Web Server. To view the activity log, open the HP MFP DSS Configuration Utility, and then click the Log tab.

3 4 5 6 7

8 9 11

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web Server” on

Help Click to open a help file that contains information about the screens on the Digital

Severity Lists the severity of the error, if applicable, for each log entry.

Device Lists the IP address of the device.

User Lists the user that initiated the event.

Event Describes if the event was successful or if an error occurred.

Time Shows the time for each log entry.

Save Click this button to save the log information to a file.

Details Select the log entry and then click the Details button to view the log entry details.

Refresh Click this button to update the view to include the latest log information.

Clear Click this button to clear the information from the log.

page 5.

Sending tab.

Note This only clears the log that appears onscreen. The log entries

remain on the product fo r job-ac c oun tin g purposes .

54 Setting the digital sending options ENWW

Preferences

Use the Preferences screen to configure general settings for the digital-sending features. The following illustration and table describe how to use this screen.

3 4 5

Callout Area on screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web Server”

Help Click to open a help file that contains information about the screens on the

Document Size Select the default media size that you want the product scanner to use when

Document type Select the default media type that you want the product image processor to use

2 Sided Document Select this check box to have the product scan both sides of a document.

Auto Settings Reset Use the Time-outs options to re set al l dig ital s ending setti ngs th at are a ssoc iated

on page 5.

Digital Sending tab.

scanning a document.

when scanning a document .

● Text

● Graphics

● Mixed

with a job to the product default settings. You can have the settings reset immediately after a digital-send operation in which the settings have been changed by a user, or to delay the reset for any interval from 10 to 300 seconds.

ENWW Preferences 55

56 Setting the digital sending options ENWW

Managing network operation

from the Networking screens

Overview

Use the Networking screens to configure and manage your product on your network. The appearance and features of the Networking screens differ depending on the model and version of your HP Jetdirect print server. The following screen is similar to what you might see when you click Networking. From the left navigational bar, click the Networking menu for the screen that you want to view.

Note: See the table on the

following page for descriptions of the callouts in this illustration.

ENWW Overview 57

Callout Area on screen Information or capability that the area provid es

EWS tabs and menus For more information, see “Navigating through the HP Embedded

Select Language Select the language for the Networking tab. The list of

Help Click Help for mo re information about the options on the

Web Server” on page 5.

languages that are available in the Networking tab is not identical to the li st of l anguag es th at are a vailable in the Settings tab.

Networking tab.

Depending on your HP Jetdirect print server model and operating version, the following are some tasks that you can perform from the Networking screens:

● Change network configuration settings for various types of network connections.

● Turn on or turn off printing protocols.

● Set up a support contact and support URLs.

● Set a password to control access to the product and net work configuration settings.

● Configure the security of your product through the use of passwords, access lists, and

management protocols.

● View general network status information, including network statistics that are stored on the

print server, for network troubleshooting or optimization.

● View protocol information for all supported network connections.

● Open the HP Jetdirect Configuration page.

● Set the frequency at which the HP Embedded Web Server checks the network status.

For more information about the Networking screens, see the following sources:

● Help. On each Networking screen, a Help link under Other Links provides a description of

the networking features and helpful tips for using them. Also, from the Help screen you can gain access to additional help from the HP Web site.

● HP Jetdirect Print Server Administrator's Guide. This guide is normally available on the

software CD that came with your product. To download the most recent version of the guide for your print server model, go to: http://www.hp.com/support/net_printing

58 Managing network operation from the Networking screens ENWW

Using the Other Links as a

resource

The Other Links box contains three permanent links that provide quick access to product-specific information, such as interactive troubleshooting and ordering information for genuine HP supplies.

Note You can use the Edit Other Links screen on the Settings tab to add up to five customized links

to the Web sites of your choice. (With a permanent storage device installed, you can add up to five additional links; without the extra storage, you can add one additional link.) These links appear throughout the EWS screens, in the Other Links box beneath the left navigational bar. For more information, see “Edit Other Links” on page 34.

ENWW 59

hp instant support

Hewlett-Packard Company offers hp instant support, an Internet-based support system that collects diagnostic information from your product and matches it with the HP information database. At hp instant support, you can find intelligent solutions that help you resolve problems quickly and easily.

How hp instant support works

Information is gathered from your product and securely transmitted to Hewlett-Packard Company when you click hp instant support. The hp instant support Web site reads the product data to analyze the product’s current status. The Web site creates a customized Web page that appears in the browser window and contains easy-to-follow text and visual aids. The hp instant support Web site also directs you to additional services that are available for your product.

Before any of the product data is sent to Hewlett-Packard for analysis, you can view all of the information (for example, the serial number, error conditions, and product status) that will be forwarded. Hewlett-Packard treats this information as confidential.

Information you can get from hp instant support

The hp instant support Web site provides these tools for troubleshooting and for maintenance:

● Firmware and software updates.

● Troubleshooting for recent events that are listed on the Event Log. For example, the product

might show a jam as the most recent event listed in the event Log. The hp instant support Web site detects the event and provides troubleshooting information for the jam.

● Support packs.

● Product documentation, such as user guides and getting started guides.

Order Supplies

The Order Supplies link connects you to a Web page that facilitates your online ordering of supplies from a reseller of your choice. The supplies that you need are preselected. You can change quantities or select additional items. Your items are added to the shopping cart, ready for checkout, ensuring that the correct supplies are ordered through your selected reseller.

60 Using the Other Links as a resource ENWW

Product Support

The Product Support link connects you to a Web page that brings together a comprehensive menu of support resources that business people need. From this Web page, you can accomplish these tasks and more:

● Find a list of HP products at one site: computers, workstations, servers, storage devices,

printer, scanners, digital imaging, and mobile devices.

● Obtain technical support. Solve a problem; find information to set up, install, and configure

your product; discover and use a product; maintain your product; upgrade and migrate your product software and driver; and recycle products or dispose of them correctly.

● Gain access to self-solve resources such as FAQs, user documentation, features and

specifications, and product-compatibility information.

● Collaborate with HP and with your peers through discussion groups, e-mail support, and

phone support.

● Use task-based navigation to identify the task area that you want to work on and quickly

discover related topics and tools.

In addition, you can find these features: hot topics, a subscription center, product rebate offers and other announcements, and training and education opportunities.

My Service Provider and My Service Contract

The My Service Provider and the My Service Contract links appear only if they have been created (and perhaps renamed) by the service provider in the Other Links screen on the Settings tab. The link can then be clicked by any user to get information about the service provider and the service contract. The information, which can be up to 50 characters long, is stored in the permanen t storage of the product.

When these links have been created, the appearance of the Other Links box changes to include the new links, as shown in the following illustration.

ENWW Product Support 61

62 Using the Other Links as a resource ENWW

Index

accessing the HP Embedded Web Server 3 accessories, verifying installed 10 activity logs

digital sending 54

fax 49 Address Book screen 53 addressing e-mail 50, 53 administrators

alerts, setting up 25

Digital Sending settings 42

logging off 4

logging on 3

wake time settings 39 Advanced E-mail Settings screen 45 Advanced Fax Settings 48 alerts

configuring 26

destination lists, testing 29

e-mail configuration 24

e-mailing information pages 30

features 2, 25 asset number 16 attachments, e-mail 44, 45 AutoSend 31

billing codes, fax 47 browsers

closing after logging off 4

defined 1

supported 3 buttons, control panel 8

cartridge

ordering 35, 60

status 12

usage information 14 clock settings 38 Configuration Page screen 10 Configure Device menu 22 Configure Device screen 22 consumables. See supplies control panel

buttons 8

menus 22

viewing 17 Control Panel screen 17 counts, page 14 customer support

instant 60

product 61

Date & Time screen 38 default paper size, setting 23 destination lists

creating 26

deleting 30

testing 29

Device Information screen 16, 36 device location 16 Device Status screen 8 devices, defined 1 diagnostics

fax 49

trays 22 Diagnostics menu 22 Digital Sending screens

about 41

Activity Log 54

Addressing 50

Advanced E-mail Settings 45

Advanced Fax Settings 48

General 42

Preferences 55

Send to E-mail 43

Send to Fax 46 DIMMs, verifying installed 10

Edit Other Links screen 34, 59 e-mail

addressing 50, 53

advanced settings 45

alerts 25

attachments, size settings 44, 45

incoming, configuring 24

information pages 30

outgoing, configuring 24

settings 23

SMTP gateway settings 43

support 61 E-mail Server screen 23 embedded Web server

defined 1

features 2 error messages 13 Event Log 13 Explorer, versions supported 3

FAQs 61 fax settings 46, 48 features 2 firewalls 3

gateway settings, SMTP 43 General screen, Digital Sending 42 group product management 2

hard disks, features available with 2 help

instant support 60

product support 61 HP Embedded Web Server

defined 1

features 2 hp instant support 60

ENWW Index 63

HP Jetdirect print server 58 HP Web Jetadmin 2

incoming e-mail configuration 24 information pages, e-mailing 30 Information screens 7 Information tab

locating 22

password protection 3 ink cartridge. See print cartridge Internet Explorer, versions supported 3 IP address

e-mail configuration 24

locating 3, 16 IT administrators

alerts, setting up 25

Digital Sending settings 42

logging off 4

logging on 3

wake time settings 39

Jetadmin, HP Web 2 Jetdirect print server 58 Job Cancel button 33

keys, control panel 8 Konqueror, versions supported 3

Language screen 37 LDAP servers 50 Lightweight Directory Access Protocol (LDAP) servers 50 links 34, 59 log, event 13 logging off 4 logging on 3

online help

instant support 60

product support 61 opening the HP Embedded Web Server 3 Opera, versions supported 3 ordering

hard disks 2

supplies 35, 60 Other Links area 34, 59 outgoing mail configuration 24

page counts 14 paper

default size, setting 23

usage 14 Paper Handling menu 22 paper path tests 22 passwords 3, 33 PCL documents 18 PDF files, printing 18 phone support 61 POP3 configuration 24 power, setting wake time 39 print cartridge

ordering 35, 60

status 12

usage information 14 Print screen 18 print server, HP Jetdirect 58 printing files 18, 19 PRN files 18 product support 61 products, defined 1 PS files, printing 18

receiving faxes 49 recycle supplies 61 remote configuration 22

mailbox configuration 24 media usage 14 memory, verifying installed 10 menus

control panel 22

HP Embedded Web Server 5 messages, error 13 Microsoft Internet Explorer, versions supported 3 mobile devices, printing from 18 Mozilla, versions supported 3 My Service Contract link 61 My Service Provider link 61

navigating 5 Netscape Navigator, versions supported 3 Networking screens 57 Networking tab 6 networks

configuring 57

types supported 3

Web Jetadmin 2

ON/OFF schedule 39

Safari, versions supported 3 Security screen 33 security settings

fax modem 49

general 33 Send to E-mail screen 43 Send to Fax screen 46 sending faxes 47, 49 serial number 16 server, HP Jetdirect 58 service contract link 61 service providers

alerts, setting up 25

links to 61

logging off 4

logging on as 3 Settings tab 6, 21 shutdown, setting wake time 39 SMTP gateway settings 43 status

alerts 25

e-mailing information pages 30

network 57

supplies 12

64 Index ENWW

supplies

AutoSend feature 31 ordering 35, 60 status page 12

usage information 14 Supplies Status screen 12 support

instant 60

product 61 system requirements 3

TCP/IP-based network 3 technical support

instant 60

product 61 tests, paper path 22 text files, printing 18 time settings 38 toner cartridge. See print cartridge trays, diagnostics 22 troubleshooting

Configuration Page screen 10

instant support 60

product support 61

usage information, AutoSend 31 Usage screen 14 username 33

Web browsers

closing after logging off 4

defined 1

supported 3 Web Jetadmin 2 Web server, embedded

defined 1

features 2 Web sites, support

instant 60

product 61

ENWW Index 65

66 Index ENWW

2004 Hewlett-Packard Development Company, L.P.

www.hp.com

HP LaserJet 4345mfp User guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Ov erview

What is an embedded Web server?

Features

Additional features with a permanent storage de vice

HP Web Jetadmin and the HP Embedded Web Server

System requirements

Opening the HP Embedded Web Server

Login and logoff

Navigating through the HP Embedded Web Server

Device Status

Configuration Page

Supplies Status

Event Log

Usage Page

Device Information

Control Panel

Print

Printing a file from the Print screen

Configure Device

Using the menus on the Configure Device screen

E-mail Server

Configuring outgoing e-mail

Configuring incoming e-mail

Alerts

Using the Alerts screen with a product

Sending e-mail commands to the product

AutoSend

Security

Edit Other Links

Adding a link

Removing a link

Device Information

Language

Date & Time

Wake Time

Using the DSS software

General

Send to E-mail

Advanced E-mail Settings

Send to Fax

Advanced Fax Settings

Addressing

Advanced Addressing Settings

Address Book

Activity Log

Preferences

Overview

hp instant support

How hp instant support works

Information you can get from hp instant support

Order Supplies

Product Support

My Service Provider and My Service Contract

Index