HP Laserjet 1200 User Manual

user guide

hp LaserJet 1200

series products

HP LaserJet 1200 Series Printer and Print•Copy•Scan Products

User Guide

Company 2002

A user of the Hewlett-Packard printer associated with this user guide is granted a license to: a) print hard copies of this user guide for PERSONAL, INTERNAL or COMPANY use subject to the restriction not to sell, re-sell or otherwise distribute the hard copies; and b) place an electronic copy of this user guide on a network server, provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the Hewlett-Packard printer associated with this user guide.

The information contained in this document is subject to change without notice.

Publication number: C7045-Online Edition 4, 5/2003

Trademark Credits

Adobe

, Acrobat®, PostScript®,

and Adobe Photoshop

are trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions.

Arial

, Monotype®, and Times

New Roman

are U.S. registered trademarks of the Monotype Corporation.

CompuServe

™

is a U.S.

trademark of CompuServe, Inc. Helvetica

and Times Roman

™

, Palatino™, Times™,

™

are trademarks of Linotype AG and/or its subsidiaries in the U.S. and other countries.

Microsoft Windows MS-DOS

, MS Windows,

, Windows NT®, and

are U.S. registered trademarks of Microsoft Corporation.

LaserWriter

is a registered trademark of Apple Computer, Inc.

TrueType

™

is a U.S. trademark

of Apple Computer, Inc.

NERGY STAR

is a U.S. registered service mark of the U.S. EPA.

Netscape is a U.S. trademark of Netscape Communications Corporation.

Unix

is a registered trademark

of The Open Group.

Hewlett-Packard Company 11311 Chinden Boulevard Boise, Idaho 83714 U.S.A.

1 Getting to know the printer

Understanding the printer’s features and benefits . . . . . . . . . .12

Print with excellent quality . . . . . . . . . . . . . . . . . . . . . . . . . 12

Save Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Save money. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Create professional documents. . . . . . . . . . . . . . . . . . . . . 12

Expand your printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Identifying the printer’s components . . . . . . . . . . . . . . . . . . . .14

Printer control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Printer input trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Printer media guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Printer output paths . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Toner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Choosing paper and other media. . . . . . . . . . . . . . . . . . . . . . . 20

Loading media into the input trays. . . . . . . . . . . . . . . . . . . . . . 21

Main input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Priority input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Specific types of media . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Turning the power off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Understanding voltage conversions. . . . . . . . . . . . . . . . . . . . .22

Accessing the printer properties (driver) and help . . . . . . . . . .23

Printer properties (driver). . . . . . . . . . . . . . . . . . . . . . . . . .23

Software For Macintosh Computers . . . . . . . . . . . . . . . . .24

Printer online help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Printing a configuration page . . . . . . . . . . . . . . . . . . . . . . . . . .26

2 Getting to know the copier/scanner

Understanding the copier/scanner’s features and benefits . . .28

Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Identifying the copier/scanner’s components. . . . . . . . . . . . . .29

Copier/scanner control panel. . . . . . . . . . . . . . . . . . . . . . .30

Media input tray, guides, and output bin . . . . . . . . . . . . . .31

Copier/scanner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Supported media sizes and types . . . . . . . . . . . . . . . . . . . . . .32

Precautions for copying and scanning. . . . . . . . . . . . . . . . . . . 33

Loading originals in the copier/scanner . . . . . . . . . . . . . . . . . .34

Contents

Getting to know the software . . . . . . . . . . . . . . . . . . . . . . . . . .35

HP LaserJet Director

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

To turn off the HP LaserJet Director . . . . . . . . . . . . . . . . .36

HP LaserJet Document Manager

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Quick Copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

HP LaserJet Copier (Copy Plus) . . . . . . . . . . . . . . . . . . . . 38

HP LaserJet Director Toolbox

(Windows 9x, 2000, Millennium, and NT 4.0) . . . . . . .38

HP LaserJet Device Configuration. . . . . . . . . . . . . . . . . . . 39

HP LaserJet Photo Center

(Windows 9x, 2000, Millennium, and NT 4.0) . . . . . . .40

Accessing the online help . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

3 Getting to know the print server

Understanding the print server’s features and benefits . . . . . .44

Using network protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Identifying the print server’s components. . . . . . . . . . . . . . . . .45

Installing the print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Installing and configuring the network software . . . . . . . . . . . .47

Install the software on a network . . . . . . . . . . . . . . . . . . . .47

Install the printer and server . . . . . . . . . . . . . . . . . . . . . . .47

Using the embedded web server . . . . . . . . . . . . . . . . . . . . . . .48

Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Compatible Web Browsers . . . . . . . . . . . . . . . . . . . . . . . .49

Starting the embedded web server . . . . . . . . . . . . . . . . . . . . . 49

Using HP Web JetAdmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Additional configuration and management to ols . . . . . . . . . . .50

Using BOOTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Benefits of using BOOTP. . . . . . . . . . . . . . . . . . . . . . . . . .50

Configuring the BOOTP server . . . . . . . . . . . . . . . . . . . . .51

Bootptab file entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Using DHCP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

UNIX systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Windows systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Windows NT 4.0 server . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Windows 2000 server . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Enabling or disabling DHCP . . . . . . . . . . . . . . . . . . . . . . .59

Moving to another network. . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

4 Contents

4 Media

Optimizing print quality for media types. . . . . . . . . . . . . . . . . . 62

Printing transparencies and labels. . . . . . . . . . . . . . . . . . . . . .63

Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Printing letterhead or preprinted forms. . . . . . . . . . . . . . . . . . .66

Printing custom-sized media or cardstock . . . . . . . . . . . . . . . .67

5 Printing tasks

Printing with manual feed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing on both sides of the paper (manual duplexing). . . . . .71

Printing watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Accessing the watermark feature . . . . . . . . . . . . . . . . . . .74

Printing multiple pages on a single sheet of paper

(N-up printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Accessing the multiple pages per sheet feature

(Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Accessing the multiple pages per sheet feature

(Mac OS). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Printing booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Canceling a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Understanding print quality settings. . . . . . . . . . . . . . . . . . . . .79

Using EconoMode (Save Toner) . . . . . . . . . . . . . . . . . . . . . . . 80

6 Scanning tasks

Starting a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Working with scanned items . . . . . . . . . . . . . . . . . . . . . . .83

Scanning to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Using the e-mail feature

(Windows 98, 2000, Millennium, NT 4.0) . . . . . . . . . .84

Using the e-mail feature (Mac OS) . . . . . . . . . . . . . . . . . .84

Editing scanned text (Optical Character Recognition). . . . . . .85

Using the OCR feature

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Storing scanned text or images . . . . . . . . . . . . . . . . . . . . . . . .87

Using the Store feature

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Acquiring an image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . 88

Enhancing the scanned image in HP Document Manager . . .89

Accessing the image enhancement features. . . . . . . . . . .89

Adding annotations to scanned images. . . . . . . . . . . . . . . . . .90

Accessing the annotation features. . . . . . . . . . . . . . . . . . . 90

Canceling scan jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

7 Copying tasks

Understanding copying features . . . . . . . . . . . . . . . . . . . . . . .92

Using the Quick Copy feature . . . . . . . . . . . . . . . . . . . . . . . . . 92

Quick Copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Using HP LaserJet Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Accessing HP LaserJet Copier . . . . . . . . . . . . . . . . . . . . .94

Accessing HP LaserJet Copy Plus . . . . . . . . . . . . . . . . . .94

Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . 96

Canceling copy jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

8 Managing the toner cartridge

Using HP toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

HP policy on non-HP toner cartridges . . . . . . . . . . . . . . . .98

Storing toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Toner cartridge life expectancy . . . . . . . . . . . . . . . . . . . . .98

Recycling toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Saving toner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Redistributing toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Changing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . .101

6 Contents

9 Troubleshooting the printer

Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Pages did not print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Pages printed, but there was a problem . . . . . . . . . . . . .104

Printer light patterns. . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Error messages on the screen. . . . . . . . . . . . . . . . . . . . .107

Common Macintosh Problems . . . . . . . . . . . . . . . . . . . . 109

Selecting an Alternate PostScript Printer

Description (PPD) . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Troubleshooting PostScript (PS) Errors . . . . . . . . . . . . . . . .114

Paper handling problems. . . . . . . . . . . . . . . . . . . . . . . . .116

Printed page is different than what appeared on screen.118

Improving print quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Cleaning the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Cleaning the printer media path. . . . . . . . . . . . . . . . . . . . 127

Clearing printer media jams . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Changing the pickup roller . . . . . . . . . . . . . . . . . . . . . . . . . . .131

Cleaning the pickup roller. . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Changing the printer separation pad . . . . . . . . . . . . . . . . . . . 134

10 Troubleshooting the copier/scanner

Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Scanning problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Copying problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

The scanner did nothing . . . . . . . . . . . . . . . . . . . . . . . . .139

No preview appeared on the screen . . . . . . . . . . . . . . . .141

Scanned image is of poor quality. . . . . . . . . . . . . . . . . . . 142

Part of the image did not scan or text is missing. . . . . . .144

The text cannot be edited . . . . . . . . . . . . . . . . . . . . . . . .145

The scan takes too long. . . . . . . . . . . . . . . . . . . . . . . . . . 146

Error messages appear on the screen . . . . . . . . . . . . . .147

No copy came out of the printer or the scanner

did nothing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Copies are blank, missing images, or faded . . . . . . . . . .149

Improving copy/scan quality. . . . . . . . . . . . . . . . . . . . . . . . . . 150

Preventing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Identifying and correcting copy/scan defects. . . . . . . . . .151

Paper handling problems. . . . . . . . . . . . . . . . . . . . . . . . .154

Cleaning the copier/scanner . . . . . . . . . . . . . . . . . . . . . . . . .155

Clearing copier/scanner jams. . . . . . . . . . . . . . . . . . . . . . . . .156

Replacing the copier/scanner separation pad . . . . . . . . . . . .158

Removing the copier/scanner . . . . . . . . . . . . . . . . . . . . . . . .159

Closing the left side panel . . . . . . . . . . . . . . . . . . . . . . . . . . .161

11 Troubleshooting the print server

Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

HP JetDirect 175X configuration page. . . . . . . . . . . . . . . 165

Understanding the print server’s light patterns. . . . . . . . . . . .166

Using a print server configuration page . . . . . . . . . . . . . . . . .167

Printing a print server configuration page . . . . . . . . . . . .167

Understanding the print server configuration page . . . . . . . . 167

Status field error messages. . . . . . . . . . . . . . . . . . . . . . . 167

Page sections and messages . . . . . . . . . . . . . . . . . . . . .168

General HP JetDirect information . . . . . . . . . . . . . . . . . .169

USB port information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Network statistics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172

TCP/IP protocol information. . . . . . . . . . . . . . . . . . . . . . . 173

IPX/SPX protocol information . . . . . . . . . . . . . . . . . . . . .177

AppleTalk protocol information . . . . . . . . . . . . . . . . . . . .179

Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Verifying your hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

The printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185

The print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185

Verify printing when attached to a computer . . . . . . . . . . 186

Verify scanning over the network. . . . . . . . . . . . . . . . . . . 186

12 Service and support

Availability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188

Hardware service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Extended warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Guidelines for repacking the printer. . . . . . . . . . . . . . . . . . . .189

Service information form . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Hewlett-Packard Support . . . . . . . . . . . . . . . . . . . . . . . . . . . .191

Customer Support and product repair assistance

(U.S. and Canada) . . . . . . . . . . . . . . . . . . . . . . . . . . 191

European Customer Support Center. . . . . . . . . . . . . . . .192

In-country/region support numbers . . . . . . . . . . . . . . . . .193

Online services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .195

Obtaining software utilities and electronic information. . . 196 Hewlett-Packard direct ordering for accessories

or supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Hewlett-Packard Support Assistant compact disc. . . . . .197

Hewlett-Packard service information. . . . . . . . . . . . . . . .197

Hewlett-Packard SupportPack. . . . . . . . . . . . . . . . . . . . .197

HP FIRST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197

Worldwide country/region sales and service offices. . . . . . . . 199

Appendix A Printer specifications

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206

FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .209

Environmental Product Stewardship Program. . . . . . . . . . . .210

Protecting the Environment . . . . . . . . . . . . . . . . . . . . . . . 210

Material safety data sheet . . . . . . . . . . . . . . . . . . . . . . . . . . .212

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . .213

Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Canadian DOC regulations . . . . . . . . . . . . . . . . . . . . . . .214

Korean EMI statement. . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Laser statement for Finland. . . . . . . . . . . . . . . . . . . . . . . 215

8 Contents

Appendix B Printer and copier/scanner specifications

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218

FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221

Environmental Product Stewardship Program. . . . . . . . . . . .222

Protecting the environment . . . . . . . . . . . . . . . . . . . . . . .222

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . .223

Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Canadian DOC regulations . . . . . . . . . . . . . . . . . . . . . . .224

Korean EMI statement. . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Laser statement for Finland. . . . . . . . . . . . . . . . . . . . . . . 225

Appendix C Print server specifications

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .228

FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .231

European community . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . .232

Canada DOC regulations. . . . . . . . . . . . . . . . . . . . . . . . . 234

Japan VCCI Class 1 regulations . . . . . . . . . . . . . . . . . . .234

Korean EMI statement. . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Taiwan Class A notice . . . . . . . . . . . . . . . . . . . . . . . . . . .234

Chinese safety statement . . . . . . . . . . . . . . . . . . . . . . . .235

Appendix D Media specifications

Printer media specifications . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Supported media sizes (printer). . . . . . . . . . . . . . . . . . . . . . .239

Guidelines for using media. . . . . . . . . . . . . . . . . . . . . . . . . . .239

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .241

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .242

Card stock and heavy media . . . . . . . . . . . . . . . . . . . . . .243

Appendix E Memory (DIMM)

Installing a DIMM (memory). . . . . . . . . . . . . . . . . . . . . . . . . .246

Testing the DIMM installation. . . . . . . . . . . . . . . . . . . . . . . . . 248

Removing a DIMM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .249

Appendix F Warranty and licensing

Hewlett-Packard software license agreement . . . . . . . . . . . .252

Hewlett-Packard limited warranty statement . . . . . . . . . . . . .254

Limited warranty for toner cartridge life . . . . . . . . . . . . . . . . . 256

Appendix G Accessories and ordering information

Appendix H Scanner resolution and color

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Resolution and color guidelines . . . . . . . . . . . . . . . . . . . . . . .265

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

Color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .267

Index

10 Contents

Getting to know

Note

See the for installation instructions.

the printer

This chapter provides information on the following topics:

Understanding the printer’s features and benefits

●

Identifying the printer’s components

●

Choosing paper and other media

●

Loading media into the input trays

●

Turning the power off

●

Understanding voltage conversions

●

Accessing the printer properties (driver) and help

●

Printing a configuration page

●

HP LaserJet Getting Started Guide

that came with your printer

Understanding the printer’s features and benefits

Congratulations on the purchase of your new product. The HP LaserJet 1200 series provides the following benefits.

Print with excellent quality

Print 1200 dots per inch.

●

● PCL-5e, PCL-6, and P ostscript Le v el 2 emulatio n are already

installed on the printer.

● The printer automatically determines and switches to the

appropriate language for the print job.

Save Time

● Fast printing at 15 page s per minute (ppm) for letter size

pages and 14 ppm for A4 size pages.

● No waiting. The first page is out in less than 10 seconds.

Save money

● Use EconoMode to save toner.

● Print multiple pages on a single sheet of paper (N-up

printing).

Create professional documents

● Use watermarks, such as Confidential, to protect your

documents.

● Print booklets. You can use this feature to easily print the

pages in the order required to create cards or books. Once printed, all you have to do is fold and staple the pages.

● Print the first page on different media than the rest of the

pages.

12 Chapter 1 Getting to know the printer

Expand your printer

You can add functionality to your HP LaserJet product in the following ways:

Add copy/scan functionality with the HP copy/scan

●

attachment (C7046A). Make your printer or Print●Copy●Scan product available on

●

the network with the HP JetDirect print server (J6035A). Add memory using the memory DIMM slot:

●

• 8 MB (C7842A)

• 16 MB (C7843A)

• 32 MB (C7845A.)

• 64 MB (C7846A)

Understanding the printer’s features and benefits

Identifying the printer’s components

1. Printer control panel

2. Long media extensio n (output bin)

3. Toner door

4. Priority input tray

5. Side media guides for the main input tray

6. Long media support for the main input tray

7. Main input tray

8. Side media guides for the priority input tray

9. Release levers

10. Connection to scanner (optional)

11. Left side panel

12. Parallel port

13. USB port

14. Power receptacle

15. Power switch (220-240 volt printers)

16. Straight-through output door

109

14 Chapter 1 Getting to know the printer

Printer control panel

Ready

light (green)

Attention

light (amber)

button and light

(green)

The printer control panel is comprised of two lights and one lighted button. These lights produce patterns that identify your printer’s status.

Note

●

Go button and light:

continue printing while in manual feed mode, press and release the Go button.

●

Ready light:

●

Attention light:

Indicates that the printer is ready to print.

toner door is open, toner cartridge is missing, or other errors.

See Printer light patterns

To print a configuration page or to

Indicates printer media input tray is empty,

for a description of the light patterns.

Identifying the printer’s components

Printer input trays

Main input tray

The enclosed main input tra y, located in front of the printer, holds up to 250 sheets of 20 lb paper, multiple envelopes, or other media.

Priority input tray

You should use the priority input tray when feeding up to 10 sheets of 20 lb paper or when printing single envelopes, postcards, labels, or tr ansparencies. You can also use the priority input tra y to print the first p age on d ifferent media than t he rest of the document.

Note The printer automatically prints from the priority input tray before

printing from the main input tray.

See Media

16 Chapter 1 Getting to know the printer

for more information about media types.

Printer media guides

Both input trays ha v e side media guides . The main input tra y also has a rear media guide. Media guides ensure that the media is correctly fed into the printer and that the print is not skewed (crooked on the media). When loading media, adjust the media guides to match the width and length of the media that you are using.

Identifying the printer’s components

Printer output paths

Output bin

The output bin is located on the top of the printer. Printed media is collected here in the correct sequence when the straight-through output door is closed. Use the output bin when printing normal and large, collated documents.

Pull out for long media.

Straight-through output path

The straight-through output path is useful when you are printing envelopes , transpa rencies, hea vy media, or an y media that tends to curl when printed. Printed media exits in reverse order when the straight-through output door is open.

Note Printed media does not stack when y ou use the straight-through out put

path. The media drops to the surface below unless you remove each sheet as it exits the printer.

18 Chapter 1 Getting to know the printer

Toner door

The toner door is located on the front of the printer. You must open the toner door to access the toner cartridge, clear jams, and clean the printer . To open the toner door, firmly grasp the left and right sides and pull the toner door toward you.

Note

You will feel some resistance when opening the toner door. Opening the toner door conveniently lifts the toner cartridge for easy removal.

Identifying the printer’s components

Choosing paper and other media

HP LaserJet printers produce excellent print quality documents. You can print on a variety of media, such as paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies, and custom-sized media. The following are the supported media sizes:

●

Minimum: 76 by 127 mm (3 by 5 in.)

●

Maximum: 216 by 356 mm (8.5 by 14 in.)

Properties such as weight, grain, and moisture content are important factors that affect printer performance and quality. To achieve the best possible print quality, only use high-quality media designed for laser printers . See Printer media

specifications for detailed paper and media specifications.

Note Always test a sample of the media before you purchase large quantit ies.

Your media supplier should understand the requirements specified in the Guidelines for Paper and Other Print Media (HP part number 5963-7863). See Printer media specifications for more information.

20 Chapter 1 Getting to know the printer

Loading media into the input trays

Main input tray

The main input tra y holds up to 2 50 pages of 20 lb paper or f e wer pages of heavier media (25 mm or less stack). Load media with the top forward and the side to be printed facing up. To prevent jams and skewing, always adjust the side and rear media guides.

Priority input tray

The priority input tray holds up to 10 pages of 20 lb pa per or o ne envelope , t ransparen cy, or card. Load media with the top f orw ard and the side to be printed facing up. To prevent jams and skewing, alw ays adjust the side media guides.

CAUTION

Note

If you try to print on media that is wrinkled, f olded, or damaged in any way, a jam might occur. See Printer media specifications information.

When you add ne w media, make su re that you rem ove all of the media from the input tray and straighten the stack of new media. This helps prevent multiple sheets of media from feeding through the printer at one time, reducing media jams.

for more

Specific types of media

●

Transparencies and labels:

labels with the top forward and the side to be printed facing up. See Printing transparencies and labels information.

●

Envelopes:

forward and the side to be printed facing up. See Printing

envelopes for more information.

●

Letterhead or preprinted forms:

and the side to be printed facing up. See Printing letterhead

or preprinted forms for more information.

●

Cards and custom-sized media:

forward and the side to be printed facing up. See Printing

custom-sized media or cardstock for more information.

Load envelopes with the narrow, stamp side

Load transparencies and

for more

Load with the top forward

Load with the narrow side

Loading media into the input trays

Turning the power off

If the printer requires 110-127 volts of power, you must unplug the printer to turn the power off. If the printer requires 220-240 volts, you can switch the printer off (the switch is located on the left side of the power plug) or unplug it.

WARNING! T o ensure safety when working inside the printer for any reason, unplug

the printer.

Understanding voltage conversions

Because of the different specifications, Hewlett-Packard does not offer a voltage conversion or support the voltage conversion of the U.S. version of the HP LaserJet family of printers for foreign use. If you plan on using the equipment outside of the United States, Hewlett-Packard advises you to purchase the products in the country/region where you will use them.

CAUTION Check your printer’s voltage requirement before you plug it in. Printers

that require 110-127 volts of power will not work with 220-240 voltage outlets.

22 Chapter 1 Getting to know the printer

Accessing the printer properties (driver) and help

This section provides information on the following topics:

Printer properties (driver)

●

Printer online help

●

Printer properties (driver)

Printer properties control the printer. You can change the default settings, such as media size and type, printing on both sides of the paper (manual duple xing), p rinting multiple page s on a single sheet of paper (N-up printing), resolution, and watermarks. You can access the printer properties in the following ways:

Through the software application that you are using to print.

●

This only changes the settings for the current software application.

Through the Windows® operating system. This changes the

●

default settings for all future print jobs.

Note

Because many software application s use a different method of accessing the printer properties, the following section describes the most common methods used in Windows 9x, 2000, Millennium, NT

4.0, and Mac OS.

Windows 9x, 2000, Millennium, and NT 4.0

●

Change the settings for the current softwa re application:

From within the software application, click

Properties

. (Although the steps can vary between software

File, Print

applications, this is the most common method.)

●

Change the default settings for all future prin t jobs:

in the Windows system tray,

Start

Settings

, and

Right-click the printer icon that yo u wa nt to change , and click

Properties

the

Document Defaults

. (Many of the f eature s in Windo ws NT are also in

menu.)

, and

Click

Printers

Accessing the printer properties (driver) and help

Software For Macintosh Computers

PostScript Printer Description Files (PPDs)

PPDs, in combination with the LaserWriter 8 driver, access the printer features and allow the computer to communicate with the printer. An installation program for the PPDs is provided on the HP LaserJet 1200 Series CD.

Accessing the print driver

1 From the Apple menu, select the Chooser. 2 Click the LaserWriter icon. 3 Click the HP LaserJet 1200 Series icon. 4 Click Setup to make changes to the printer’s settings.

Note If you use the LaserWriter 8 print driver, you will lose scanner

capabilities.

HP LaserJet Utility

HP LaserJet Utility allows control over features that are not available in the driver. The illustrated screens make selecting printer features from the Macintosh computer easier than ever. Use the HP LaserJet Utility to do the following:

● Name the printer, assign it to a zone on the network,

download files and fonts, and change most of the printer settings. See the HP LaserJet Utility help.

● From the computer, lock out functions on the printer to

prevent unauthorized access.

24 Chapter 1 Getting to know the printer

Printer online help

Printer properties online help

The printer properties (driver) online help includes specific information about the functions in the printer properties. This online help guides you through the process of changing your printer’s default settings.

To access the printer properties help system, open the printer properties and click

Print●Copy●Scan Online help

The HP LaserJet 1220 online help includes information for all of the printing, copying, and scanning software applications.

To access the HP LaserJet 1220 online help, use any of the following methods:

Help

●

Program Group in Windows 9x and NT 4.0: Programs, HP LaserJet 1220

, and

Help.

●

HP LaserJet Director:

Click the right mouse button on the HP LaserJet Director toolbar then select context menu.

●

LaserJet Document Manager:

Click

menu.

●

Mac OS:

Turn on Balloon help.

Click

Start

LaserJet 1220 Online

from the

Help

from the main

Help

Accessing the printer properties (driver) and help

Printing a configuration page

Among other items, the configuration page provides all of the printer configuration settings, verification that the scanner is attached, a sample of the print quality, and information about the printer’s page counts. You can also u se the conf igur ation page t o verify that the printer is printing correctly.

To print a configuration page while the printer is in the Ready state, press and release the Go button on the printer control panel.

26 Chapter 1 Getting to know the printer

Getting to know the

Note

See the copier/scanner for hardware and software installation instructions.

copier/scanner

This chapter provides information on the following topics:

Understanding the copier/scanner’s features and benefits

●

Identifying the copier/scanner’s components

●

Supported media sizes and types

●

Precautions for copying and scanning

●

Loading originals in the copier/scanner

●

Getting to know the software

●

Accessing the online help

●

HP LaserJet Getting Started Guide

that came with your

Understanding the copier/scanner’s features and benefits

Scan

You can use HP software to perf orm the following tasks, increasing your efficiency:

● Easily attach documents to e-mail with one click

Edit text (Optical Character Recognition)

●

● Store and manage documents electronically with

HP LaserJet Document Manager

● Enhance scanned photos with HP LaserJet Photo Center

Copy

You can make Quick Copies when copying your most frequently used type of original. You can use HP LaserJet Copy software to customize and make multiple copies.

●

Simple and convenient (Quick Copy)

• Load the original and press a sing le button

●

Powerful copier software (Copy Plus)

• Make multiple copies

• Enable collation

• Reduce or enlarge

• Adjust the contrast

• Set the copy quality

• Make color copies by sending them to a color printer

28 Chapter 2 Getting to know the copier/scanner

+ 248 hidden pages