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WF-M5194
User Manual
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Table of contents
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Epson WF-M5194 User Manual

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WF-M5194 User's Guide
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Contents

WF-M5194 User's Guide............................................................................................................................ 11
Product Basics .......................................................................................................................................... 12
Using the Control Panel ..................................................................................................................... 12
Control Panel Buttons and Lights .................................................................................................. 12
Status Icons .............................................................................................................................. 13
Setting a Password and Locking the Control Panel ....................................................................... 14
Entering Characters on the LCD Screen................................................................................... 15
Product Parts Locations ..................................................................................................................... 17
Printer Parts - Top ......................................................................................................................... 17
Printer Parts - Inside...................................................................................................................... 19
Printer Parts - Back........................................................................................................................ 19
Using Eco Mode ................................................................................................................................. 20
Changing the Power Off Timer Settings ........................................................................................ 22
Epson Connect Solutions for Smartphones, Tablets, and More ......................................................... 23
Using the Epson iPrint Mobile App ................................................................................................ 24
Using Google Cloud Print................................................................................................................... 25
Setting Up Google Cloud Print on a Chromebook .............................................................................. 26
Android Printing Using the Epson Print Enabler ................................................................................ 27
Using Fire OS Printing ....................................................................................................................... 28
Using Epson Print and Scan App with Windows Tablets ................................................................... 28
Wi-Fi or Wired Networking........................................................................................................................ 30
Wi-Fi Infrastructure Mode Setup......................................................................................................... 30
Selecting Wireless Network Settings From the Control Panel ....................................................... 31
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Wi-Fi Direct Mode Setup .................................................................................................................... 33
Wi-Fi Protected Setup (WPS)............................................................................................................. 36
Printing a Network Status Sheet......................................................................................................... 37
Changing or Updating Network Connections ..................................................................................... 38
Accessing the Web Config Utility................................................................................................... 38
Changing a Wi-Fi Connection to a Wired Network Connection...................................................... 39
Enabling Epson Universal Print Driver (PCL) or PostScript Printing.................................................... 42
Installing the Epson Universal Print Driver - Windows ....................................................................... 42
Installing the PostScript (PS3) Printer Software - Windows ............................................................... 46
Installing the PostScript (PS3) Printer Software - OS X...................................................................... 46
Selecting PDL (Page Description Language) Settings ....................................................................... 47
Selecting Printer Language and Interface Settings ............................................................................ 50
Loading Paper ........................................................................................................................................... 53
Loading Paper for Documents in the Cassette ................................................................................... 53
Loading Paper or Envelopes in the Rear Paper Feed Slot ................................................................ 58
Paper Loading Capacity ..................................................................................................................... 62
Available Epson Papers ..................................................................................................................... 63
Selecting the Paper Settings for Each Source - Control Panel ........................................................... 64
Selecting Default Paper Settings - Administrator................................................................................ 66
Paper Source Settings Options................................................................................................. 68
Universal Print Settings Options ............................................................................................... 69
Installing and Enabling the Optional Second Paper Cassette ............................................................ 70
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Enabling the Optional Paper Cassette - Windows ......................................................................... 71
Enabling the Optional Paper Cassette - OS X .............................................................................. 73
Printing from a Computer ......................................................................................................................... 75
Printing with Windows ........................................................................................................................ 75
Selecting Basic Print Settings - Windows ...................................................................................... 75
Paper Source Options - Windows ............................................................................................. 77
Print Quality Options - Windows ............................................................................................... 78
Multi-Page Printing Options - Windows..................................................................................... 78
Double-sided Printing Options - Windows................................................................................. 81
Print Density Adjustments - Windows ....................................................................................... 82
Selecting Additional Layout and Print Options - Windows ............................................................. 83
Image Options and Additional Settings - Windows.................................................................... 84
Header/Footer Settings - Windows ........................................................................................... 85
Selecting Extended Settings - Windows ........................................................................................ 88
Selecting Default Print Settings - Windows.................................................................................... 90
Changing the Language of the Printer Software Screens ......................................................... 91
Changing Automatic Update Options ............................................................................................ 92
Printing with OS X .............................................................................................................................. 93
Selecting Basic Print Settings - OS X ........................................................................................... 94
Paper Source Options - OS X ................................................................................................... 97
Print Quality Options - OS X...................................................................................................... 97
Selecting Page Setup Settings - OS X........................................................................................... 98
Selecting Print Layout Options - OS X........................................................................................... 99
Selecting Double-sided Printing Settings - OS X ........................................................................... 99
Double-sided Printing Options and Adjustments - OS X ......................................................... 101
Managing Color - OS X................................................................................................................ 101
Color Matching Options - OS X ............................................................................................... 102
Selecting Printing Preferences - OS X......................................................................................... 102
Printing Preferences - OS X.................................................................................................... 103
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Printing Your Document or Photo - OS X..................................................................................... 104
Checking Print Status - OS X .................................................................................................. 104
Printing with the Epson Universal Print Driver - Windows................................................................. 105
Synchronizing Printer Settings - Epson Universal Print Driver - Windows ................................... 106
Selecting Basic Print Settings - Epson Universal Print Driver - Windows .................................... 108
Selecting Additional Layout and Print Options - Epson Universal Print Driver - Windows ........... 110
Selecting Maintenance Options - Epson Universal Print Driver - Windows.................................. 112
Extended Settings - Epson Universal Print Driver - Windows ................................................. 113
Selecting Default Print Settings - Epson Universal Print Driver - Windows.................................. 114
Locking Printer Settings - Epson Universal Print Driver - Windows ............................................. 116
Epson Universal Print Driver Locked Setting Options ............................................................. 117
Adding Network Printers - Epson Universal Print Driver - Windows............................................. 118
Printing with the PostScript (PS3) Printer Software - Windows ........................................................ 121
Enabling the Optional Paper Cassette - PostScript Printer Software - Windows ......................... 121
Selecting Basic Print Settings - PostScript Printer Software - Windows ...................................... 123
Selecting Additional Layout and Print Options - PostScript Printer Software - Windows ............. 125
Selecting Default Print Settings - PostScript Printer Software - Windows.................................... 126
Printing with the PostScript (PS3) Printer Software - OS X .............................................................. 127
Enabling the Optional Paper Cassette - PostScript Printer Software - OS X ............................... 128
Selecting Basic Print Settings - PostScript Printer Software - OS X ............................................ 129
Selecting Page Setup Settings - PostScript Printer Software - OS X........................................... 133
Selecting Print Layout Options - PostScript Printer Software - OS X ........................................... 134
Sizing Printed Images - PostScript Printer Software - OS X ....................................................... 135
Managing Color - PostScript Printer Software - OS X ................................................................. 135
Printing Your Document or Photo - PostScript Printer Software - OS X....................................... 136
Checking Print Status - PostScript Printer Software - OS X ................................................... 137
Cancelling Printing Using a Product Button...................................................................................... 138
Replacing the Ink Cartridge and Maintenance Box .............................................................................. 139
Check Status of the Ink Cartridge and Maintenance Box ................................................................. 139
Checking Cartridge Status on the LCD Screen............................................................................ 139
Checking Cartridge and Maintenance Box Status with Windows ................................................ 140
Checking Cartridge and Maintenance Box Status with OS X....................................................... 143
Purchase Epson Ink Cartridges and Maintenance Box .................................................................... 144
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Ink Cartridge and Maintenance Box Part Numbers...................................................................... 144
Removing and Installing the Ink Cartridge........................................................................................ 145
Replacing the Maintenance Box....................................................................................................... 149
Adjusting Print Quality............................................................................................................................ 152
Print Head Maintenance................................................................................................................... 152
Print Head Nozzle Check............................................................................................................. 152
Checking the Nozzles Using the Product Control Panel ......................................................... 153
Checking the Nozzles Using a Computer Utility...................................................................... 155
Print Head Cleaning .................................................................................................................... 158
Cleaning the Print Head Using the Product Control Panel ...................................................... 158
Cleaning the Print Head Using a Computer Utility................................................................... 159
Print Head Alignment ....................................................................................................................... 162
Aligning the Print Head Using the Product Control Panel ............................................................ 162
Aligning the Print Head Using a Computer Utility......................................................................... 163
Cleaning the Paper Guide ................................................................................................................ 165
Cleaning and Transporting the Product ................................................................................................ 166
Cleaning the Product........................................................................................................................ 166
Transporting Your Product ............................................................................................................... 166
Solving Problems .................................................................................................................................... 168
Checking for Software Updates........................................................................................................ 168
Product Status Messages ................................................................................................................ 169
Running a Product Check ................................................................................................................ 170
Resetting Control Panel Defaults ..................................................................................................... 171
Solving Setup Problems ................................................................................................................... 172
Noise After Ink Installation ........................................................................................................... 172
Software Installation Problems .................................................................................................... 173
Solving Network Problems ............................................................................................................... 173
Product Cannot Connect to a Wireless Router or Access Point .................................................. 174
Network Software Cannot Find Product on a Network................................................................. 175
Product Does Not Appear in OS X Printer Window...................................................................... 176
Cannot Print Over a Network....................................................................................................... 176
Solving Paper Problems................................................................................................................... 178
Paper Feeding Problems............................................................................................................. 178
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Paper Jam Problems Inside the Product ..................................................................................... 179
Paper Jam Problems in the Cassette .......................................................................................... 181
Paper Jam Problems in the Duplexer (Rear Cover)..................................................................... 183
Paper Ejection Problems ............................................................................................................. 185
Solving PCL/PostScript Problems .................................................................................................... 185
Nothing Prints Using the PCL/Postscript Printer Software........................................................... 185
Settings Are Missing from the PCL or PostScript Printer Software .............................................. 186
Solving Problems Printing from a Computer..................................................................................... 186
Nothing Prints.............................................................................................................................. 186
Product Icon Does Not Appear in Windows Taskbar ................................................................... 187
Printing is Slow ............................................................................................................................ 187
Solving Page Layout and Content Problems.................................................................................... 188
Inverted Image............................................................................................................................. 189
Too Many Copies Print ................................................................................................................ 189
Blank Pages Print ........................................................................................................................ 189
Incorrect Margins on Printout....................................................................................................... 190
Incorrect Characters Print............................................................................................................ 190
Incorrect Image Size or Position.................................................................................................. 191
Slanted Printout........................................................................................................................... 191
Solving Print Quality Problems......................................................................................................... 191
White or Dark Lines in Printout .................................................................................................... 192
Blurry or Smeared Printout .......................................................................................................... 192
Faint Printout or Printout Has Gaps ............................................................................................. 194
Grainy Printout............................................................................................................................. 194
Uninstall Your Product Software....................................................................................................... 195
Uninstalling Printing Software - Standard Epson Printer Software - Windows............................. 196
Uninstalling Product Software - OS X .......................................................................................... 197
Where to Get Help............................................................................................................................ 197
Technical Specifications ........................................................................................................................ 199
Windows System Requirements ...................................................................................................... 199
OS X System Requirements............................................................................................................. 200
Paper Specifications ........................................................................................................................ 200
Printable Area Specifications ........................................................................................................... 201
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Ink Cartridge Specifications.............................................................................................................. 203
Dimension Specifications ................................................................................................................. 204
Electrical Specifications ................................................................................................................... 204
Environmental Specifications ........................................................................................................... 205
Interface Specifications .................................................................................................................... 205
Network Interface Specifications ...................................................................................................... 205
Safety and Approvals Specifications ................................................................................................ 206
PostScript Fonts............................................................................................................................... 207
PCL Fonts ........................................................................................................................................ 208
Symbol Sets ..................................................................................................................................... 211
Notices ..................................................................................................................................................... 219
Important Safety Instructions............................................................................................................ 219
General Printer Safety Instructions.............................................................................................. 219
Ink Cartridge Safety Instructions.................................................................................................. 221
LCD Screen Safety Instructions................................................................................................... 221
Wireless Connection Safety Instructions ..................................................................................... 222
FCC Compliance Statement............................................................................................................. 222
Trademarks...................................................................................................................................... 223
Copyright Notice............................................................................................................................... 223
libTIFF Software Acknowledgment.............................................................................................. 224
A Note Concerning Responsible Use of Copyrighted Materials................................................... 225
Default Delay Times for Power Management for Epson Products ............................................... 225
Copyright Attribution.................................................................................................................... 225
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WF-M5194 User's Guide
Welcome to the WF-M5194 User's Guide.
For a printable PDF copy of this guide, click here.
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Product Basics

See these sections to learn about the basic features of your product.
Using the Control Panel Product Parts Locations Using Eco Mode Epson Connect Solutions for Smartphones, Tablets, and More Using Google Cloud Print Setting Up Google Cloud Print on a Chromebook Android Printing Using the Epson Print Enabler Using Fire OS Printing Using Epson Print and Scan App with Windows Tablets

Using the Control Panel

See these sections to learn about the control panel and select control panel settings.
Control Panel Buttons and Lights Setting a Password and Locking the Control Panel Changing LCD Screen Language Adjusting the Screen Contrast
Parent topic: Product Basics

Control Panel Buttons and Lights

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Status Icons
1
The power button and light
2 The Paper Setup button
3 The Error and Data lights
4 The LCD screen
5
The Back button
6 The arrow buttons and the OK button
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The Stop button
Status Icons
Parent topic: Using the Control Panel
Status icons may be displayed on the LCD screen depending on the product's status.
Icons Description
There is no Ethernet connection.
An Ethernet connection has been established.
A Wi-Fi network error has occurred or the product is searching for a connection.
A Wi-Fi connection has been established. The number of bars indicates the connection's signal strength.
An Ad hoc connection has been established.
A Wi-Fi Direct mode connection has been established.
A Simple AP mode connection has been established.
One of the Eco Mode settings is enabled.
Parent topic: Control Panel Buttons and Lights
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Setting a Password and Locking the Control Panel

You can set an administrator password to lock the following control panel settings:
• System Administration Setup settings
• Eco Mode settings
When the control panel is locked, you must enter the password to access any of the locked settings.
1. Press the up and down arrow buttons, select Menu, and press the OK button.
You see a screen like this:
2. Press the down arrow button, select Admin Settings, and press the OK button.
3. Select Admin Password and press the OK button.
4. Select Register and press the OK button.
You see a screen like this:
5. Use the control panel buttons to enter a password and press the OK button.
6. Enter your password again to confirm.
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7. Press the OK button.
8. Use the arrow buttons to select Lock Setting and press the OK button.
9. Select On and press the OK button.
Note: If you forget your password, contact Epson support for assistance.
Entering Characters on the LCD Screen
Parent topic: Using the Control Panel
Entering Characters on the LCD Screen
Follow these guidelines to enter characters for passwords and other settings.
• To enter letters or symbols, press the up or down arrow buttons to scroll through characters, and press the right arrow button to select one.
• To enter numbers or change the case of letters, press the Stop button.
• To delete the previous character, press the left arrow button.
• To enter a space, press the right arrow button.
Parent topic: Setting a Password and Locking the Control Panel

Changing LCD Screen Language

You can change the language used on the LCD screen.
Note: This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance.
1. Press the up or down arrow buttons, select Menu, and press the OK button.
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2. Press the down arrow button, select System Administration, and press the OK button. Enter the
administrator password, if necessary.
You see a screen like this:
3. Press the down arrow button, select Common Settings, and press the OK button.
4. Press the down arrow button, select Language, and press the OK button.
5. Select a language and press the OK button.
Parent topic: Using the Control Panel

Adjusting the Screen Contrast

You can adjust the contrast of the LCD screen.
1. Press the up or down arrow buttons, select Menu, and press the OK button.
2. Press the down arrow button, select System Administration, and press the OK button. Enter the
administrator password, if necessary.
You see a screen like this:
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3. Select Common Settings and press the OK button.
4. Select LCD Contrast and press the OK button.
5. Press the up or down arrow buttons to adjust the screen contrast.
6. Press the OK button to exit.
Parent topic: Using the Control Panel

Product Parts Locations

See these sections to identify the parts on your product.
Printer Parts - Top Printer Parts - Inside Printer Parts - Back
Parent topic: Product Basics

Printer Parts - Top

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1 Rear sheet feeder edge guides
2 Rear paper support
3 Rear paper feed cover
4 Output tray
5 Cassette edge guides
6 Output tray extension and paper stopper
1 Paper cassette 1
2 Paper cassette unit (optional)
3 Paper cassette 2 (optional)
Parent topic: Product Parts Locations
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Printer Parts - Inside

1 Ink cartridge holder
2 Print head (do not remove)
3 Front cover (opened)
Parent topic: Product Parts Locations

Printer Parts - Back

1 USB port
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2 Ethernet LAN port
3 Service port
4 Maintenance box
5 Rear cover
6 AC inlet
Parent topic: Product Parts Locations

Using Eco Mode

Your product enters sleep mode automatically and turns off the LCD screen if it is not used for a period of time. You can make the time period shorter and select other options to save energy and resources.
Changing the Eco Settings Changing the Sleep Timer Settings Changing the Power Off Timer Settings
Parent topic: Product Basics

Changing the Eco Settings

You can use the product control panel to change the Eco settings.
Note: The Sleep Timer setting in Eco Mode overrides the Sleep Timer setting in Common Settings. This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance.
1. Press the up or down arrow buttons, select Menu, and press the OK button.
2. Press the up or down arrow buttons, select System Administration, and press the OK button. Enter
the administrator password, if necessary.
3. Press the up or down arrow buttons, select Eco Mode, and press the OK button.
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You see a screen like this:
4. Select On and press the OK button.
5. Press the up arrow button.
6. Change settings as necessary.
7. Press the OK button to exit.
You see the icon on the LCD screen to indicate that Eco settings are enabled.
Parent topic: Using Eco Mode

Changing the Sleep Timer Settings

You can adjust the time period before your product enters sleep mode and turns off the LCD screen.
Note: The Sleep Timer setting in Eco Mode overrides the Sleep Timer setting in Common Settings. This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance.
1. Press the up or down arrow buttons, select Menu, and press the OK button.
2. Press the up or down arrow buttons, select System Administration, and press the OK button. Enter
the administrator password, if necessary.
3. Press the down arrow button, select Common Settings, and press the OK button.
4. Press the down arrow button, select Sleep Timer, and press the OK button.
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You see a screen like this:
5. Press the up or down arrow buttons to increase or reduce the number of minutes.
6. Press the left or right arrow buttons to move the cursor.
7. Press the OK button.
Parent topic: Using Eco Mode

Changing the Power Off Timer Settings

You can have the product turn off automatically if it is not used for a specified period of time.
Note: This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance.
1. Press the up or down arrow buttons, select Menu, and press the OK button.
2. Press the down arrow button, select System Administration, and press the OK button. Enter the
administrator password, if necessary.
You see a screen like this:
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3. Press the down arrow button, select Common Settings, and press the OK button.
4. Press the down arrow button, select Power Off Timer, and press the OK button.
5. Select a time period between 30minutes and 12h (12 hours), and press the OK button.
Parent topic: Using Eco Mode

Epson Connect Solutions for Smartphones, Tablets, and More

Use your smartphone, tablet, or computer to print documents, photos, emails, and web pages from your home, office, or even across the globe.
Using Epson Email Print Using the Epson iPrint Mobile App Using the Epson Creative Print Mobile App Using Epson Remote Print
Parent topic: Product Basics

Using Epson Email Print

With Epson Email Print, you can print from any device that can send email, such as your smartphone, tablet, or laptop. Just activate your product's unique email address. When you want to print, attach a PDF, Microsoft Office document, or photo to an email and send it to your product. Both the email and the attachments will print automatically.
1. Connect your product to your network. See the link below.
2. If you did not already set up Email Print when you installed your product software, visit
epsonconnect.com to learn more about Email Print, create your Epson Connect account, and
register your product to the Epson Connect service.
3. Now you are ready to send and print emails to your product's Email Print address.
Note: Go to epsonconnect.com and log into your Epson connect account to personalize your product's email, adjust print settings, and set up other Epson Connect services.
Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More
Related topics
Wi-Fi or Wired Networking
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Using the Epson iPrint Mobile App

Use this free Apple and Android app to print with networked Epson products. Epson iPrint lets you print PDFs, Microsoft Office documents, photos, and web pages from your device or from popular cloud services such as Box, Dropbox, Evernote, Google Drive, or Microsoft OneDrive.
1. Connect your product to your wireless network. See the link below.
2. Visit epson.com/connect to learn more about Epson iPrint and check the compatibility of your mobile
device.
3. Download Epson iPrint from the Apple App Store or Google Play.
4. Connect your mobile device to the same wireless network as your product.
5. Open Epson iPrint and select your Epson product.
Now you are ready to print with your mobile device and your Epson product.
Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More
Related topics
Wi-Fi or Wired Networking

Using the Epson Creative Print Mobile App

Use this free Apple and Android app to do the following:
• Access and print your Facebook photos
• Create custom greeting cards and stationery
• Print onto CD/DVDs
• Turn photos into coloring book templates
1. Connect your product to your wireless network. See the link below.
2. Visit epson.com/connect to learn more about Epson Creative Print and check the compatibility of
your mobile device and your Epson product.
3. Download Epson Creative Print from the Apple App Store or Google Play.
4. Connect your mobile device to the same wireless network that your product is using.
5. Open Epson Creative Print.
Now you are ready to get creative with your mobile device and your Epson product.
Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More
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Related topics
Wi-Fi or Wired Networking

Using Epson Remote Print

With Epson Remote Print software, you can print from your laptop or desktop computer to an Epson Email-enabled product anywhere in the world.
1. Connect your Epson product to your wireless network. See the link below.
2. If you did not already set up an Epson Connect account when you installed your product software,
visit epsonconnect.com to create your account and register your product to the Epson Connect service.
Note: Make a note of your product's email address.
3. Visit epsonconnect.com to learn more about Remote Print and how to download the Remote Print
Driver software.
4. Download and install the Remote Print software.
5. Enter the email address and optional access key of your Epson product during Remote Print setup.
6. Now you are ready to print remotely. Select the print command in your laptop or desktop computer
application and choose the Remote Print option for your Epson product.
Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More
Related topics
Wi-Fi or Wired Networking

Using Google Cloud Print

With a Google Account, you can print from your Apple or Android device to your Epson product. You can also print from Chromebooks and the Google Chrome browser without drivers or cables.
1. Connect your Epson product to your wireless network. See the link below.
2. Note your product's IP address by checking your network status. See the link below.
3. Connect your computer or your Apple or Android device to the same wireless network as your Epson
product.
4. Enter your product's IP address into the address bar of a web browser.
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5. Select the Google Cloud Print Services option.
Note: If you don't see the Google Cloud Print Services option, turn your product off and back on. If
the option still doesn't appear, select the Firmware Update option and follow the on-screen instructions to update your product.
6. Click Register.
7. Select the checkbox to agree to the Usage Advisory and click Next.
8. Click OK to launch the sign-in page.
A separate browser window opens.
9. Enter your Google Account username and password and click Sign in, or, if you don't have an
account, click Sign up for a new Google Account and follow the on-screen instructions.
10. Click Finish printer registration to complete setup and print a test page.
Your product is now linked to your Google Account and can be accessed from any Chromebook, computer, Apple or Android device with Internet access. Visit Epson Support for more information on using Google Cloud Print, or the Google Cloud Print website for a list of supported apps.
Parent topic: Product Basics
Related topics
Wi-Fi or Wired Networking

Setting Up Google Cloud Print on a Chromebook

With a Google Account, you can print from a Chromebook without drivers or cables.
1. Connect your Epson product to your wireless network. See the link below.
2. Turn on your Chromebook and connect it to the same wireless network as your product.
Note: See your Chromebook's documentation for details on connecting to a network.
3. Do one of the following:
• Click Add to Cloud Print in the notification that appears in the corner of your Chromebook screen.
Note: If you do not see a notification, check to see if a number appears in the status area at the lower-right corner of the screen. Click this number to open the notifications menu, then click Add
to Cloud Print.
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• Open a web browser and enter chrome://devices in the address bar. Skip to step 4.
• If you see a registration confirmation screen instead, click Register.
4. Click Add Device.
5. Click the Register button that appears next to your product.
6. Click Register on the confirmation screen. Your product's LCD screen displays a confirmation message.
7. Select OK or press the OK button on your product to confirm the Google Cloud Print connection and print a test page.
Your product is now linked to your Google Account and can be accessed from any Chromebook, iPhone, or Android phone with Internet access. Visit Epson Support for more information on using Google Cloud Print, or the Google Cloud Print website for a list of supported apps
Parent topic: Product Basics
Related topics
Wi-Fi or Wired Networking

Android Printing Using the Epson Print Enabler

You can wirelessly print your documents, emails, photos, and web pages right from your Android phone or tablet (Android v4.4 or later). With a few taps, your Android device will discover your nearby Epson product and print.
1. Connect your Epson product to your wireless network. See the link below.
2. On your Android device, download the Epson Print Enabler plug-in from Google Play.
3. Go to settings on your Android device, select printers, and enable the Epson plug-in.
4. Connect your Android device to the same wireless network as your product.
5. Now you are ready to print. From an Android application such as Chrome or Gmail, tap the menu icon and print whatever is on the screen.
Note: If you do not see your product, tap All Printers and select your product.
Parent topic: Product Basics
Related topics
Wi-Fi or Wired Networking
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Using Fire OS Printing

You can wirelessly print from Amazon Fire tablets and phones to your nearby networked Epson product. There is no software to download, no drivers to install, and no cables to connect. With just a few taps in Email, Calendar, Contacts, and WPS Office, you can send whatever is on the screen to an Epson product.
1. Connect your Epson product to your wireless network. See the link below.
2. Connect your Amazon device to the same wireless network as your product.
3. Now you are ready to print. From your Amazon application, tap the print option and select your product to print whatever is on the screen.
Note: If you see a message telling you that a plug-in is required, tap OK and tap Download. If your Amazon Fire product uses Fire OS 5 and above, your device automatically uses the built-in Mopria Print Service app to print.
Visit epson.com/connect to learn more about Fire OS Printing (one of many Epson Connect Partner Solutions) and check the compatibility of your mobile device.
Parent topic: Product Basics
Related topics
Wi-Fi or Wired Networking

Using Epson Print and Scan App with Windows Tablets

You can use this free app to print photos and scan from your Windows (Windows 8 or higher) Surface RT or Pro tablet with networked Epson products. Epson Print and Scan App allows you to scan and capture images right to your tablet or to Microsoft OneDrive.
Note: The Epson Print and Scan App does not support Windows 10 Mobile printing.
1. Connect your Epson product to your wireless network. See the link below.
2. Download Epson Print and Scan App from the Microsoft Windows Store.
3. Connect your Windows tablet to the same wireless network as your product.
4. Open Epson Print and Scan App and select your Epson product.
Now you are ready to print photos or scan.
Visit epson.com/connect to learn more about Epson Print and Scan App.
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Parent topic: Product Basics
Related topics
Wi-Fi or Wired Networking
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Wi-Fi or Wired Networking

See these sections to use your product on a Wi-Fi or wired network.
Wi-Fi Infrastructure Mode Setup Wi-Fi Direct Mode Setup Wi-Fi Protected Setup (WPS) Printing a Network Status Sheet Changing or Updating Network Connections

Wi-Fi Infrastructure Mode Setup

You can set up your product to communicate with your computer using a wireless router or access point. The wireless router or access point can be connected to your computer over a wireless or wired network.
1 Epson product
2 Wireless router or access point
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3 Computer with a wireless interface
4 Computer
5 Internet
6 Ethernet cable (used only for wired connection to the wireless router or access point)

Selecting Wireless Network Settings From the Control Panel

Parent topic: Wi-Fi or Wired Networking
Selecting Wireless Network Settings From the Control Panel
You can select or change wireless network settings using your product control panel.
To install your product on a wireless network, follow the instructions on the Start Here sheet and install the necessary software. The installer program guides you through network setup.
Note: Breakdown or repair of this product may cause loss of network data and settings. Epson is not responsible for backing up or recovering data and settings during or after the warranty period. We recommend that you make your own backup or print out your network data and settings.
1. Press the up or down arrow buttons, select Wi-Fi Setup, and press the OK button.
You see this screen:
2. Select Wi-Fi Setup Wizard and press the OK button.
Note: If you need to disable the wireless network to set up your product on an Ethernet network, press the down arrow button, select Disable Wi-Fi, and press the OK button. Then follow the instructions on changing to a wired network connection in this guide.
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3. Select the name of your wireless network and press the OK button.
Note: To enter the wireless network name manually, select Other Networks and press the OK
button. Use the printer's buttons to enter your network name.
4. Enter your wireless password using the control panel buttons.
Note: The network name and password are case sensitive. Be sure to correctly enter uppercase and lowercase letters, and numeric or special characters.
• To enter letters or symbols, press the up or down arrow buttons to scroll through characters, and
press the right arrow button to select one.
• To enter numbers or change the case of letters, press the Stop button.
• To delete the previous character, press the left arrow button.
• To enter a space, press the right arrow button.
5. Press the OK button when you’re finished entering your password.
6. Confirm the displayed network settings and press the OK button to save them.
Note: If you need to change a setting, press the Back button.
7. If you want to print a network setup report, press the down arrow button, select Print connection report, and press the OK button. (Otherwise, press the OK button.)
If the network connection is successful, the Wi-Fi icon ( ) appears in the upper-right corner of the LCD screen.
Parent topic: Wi-Fi Infrastructure Mode Setup
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Related tasks
Entering Characters on the LCD Screen

Wi-Fi Direct Mode Setup

You can set up your product to communicate directly with your computer or another device without requiring a wireless router or access point.
1 Epson product
2 Computer with a wireless interface
3 Other wireless device
Your product automatically selects one of these modes to communicate with your computer or device:
Access point mode
If your product is not already connected to a wireless network, it enters access point mode and the product itself acts as the network access point for up to 4 devices. When operating in this mode, your product displays an AP connection symbol on the LCD screen.
Peer-to-peer mode
If your product is already connected to a wireless network, it enters peer-to-peer mode and disconnects from any other networks. This also disables any other product features requiring access to the Internet. When operating in this mode, your product displays a Direct or D connection symbol on the LCD screen.
Note: To disconnect a peer-to-peer mode connection, release the connection to your product from your computer or other device. Your product will reconnect to the previously used network.
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Enabling Wi-Fi Direct Mode

Parent topic: Wi-Fi or Wired Networking
Enabling Wi-Fi Direct Mode
You can enable Wi-Fi Direct mode to allow direct communication between your product and a computer or other devices without a wireless router or access point.
Note: You may need to enable the Wi-Fi Direct setting in the Advanced Settings menu before you can enable Wi-Fi Direct mode.
1. Press the up or down arrow buttons, select Wi-Fi Setup, and press the OK button.
You see this screen:
2. Press the down arrow button, select Wi-Fi Direct Setup, and press the OK button.
3. Press the down arrow button, select Connection Setup, and press the OK button.
4. Press the down arrow button, select Change Password, and press the OK button.
5. Press the OK button.
Note: If you have already connected devices or computers to your product via Wi-Fi Direct, they will be disconnected when you change the password.
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6. Enter a Wi-Fi Direct password using the control panel buttons.
Note: Your password must be at least 8 and no more than 22 characters long.
• To enter letters or symbols, press the up or down arrow buttons to scroll through characters, and
press the right arrow button to select one.
• To enter numbers or change the case of letters, press the Stop button.
• To delete the previous character, press the left arrow button.
• To enter a space, press the right arrow button.
7. Press the OK button when you’re finished entering your password.
8. Press the up arrow button.
You see this screen:
9. Press the OK button to view the SSID (Wi-Fi network name) and password.
10. Use your computer or wireless device to select the Wi-Fi network name (SSID) displayed on the LCD screen, and enter the password shown.
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11. Press the Back button to return to the Home screen.
You see the connection symbol on the LCD screen and should be able to print directly to your product from your computer or device.
Note: If the connection symbol is not displayed on the LCD screen, Wi-Fi Direct mode is not enabled. Repeat these steps to try again.
Parent topic: Wi-Fi Direct Mode Setup
Related tasks
Entering Characters on the LCD Screen

Wi-Fi Protected Setup (WPS)

If your network uses a WPS-enabled wireless router or access point, you can quickly connect your product to the network using Wi-Fi Protected Setup (WPS).
Note: To check if your router is WPS-enabled, look for a button labeled WPS on your router or access point. If there is no hardware button, there may be a virtual WPS button in the software for the device. Check your network product documentation for details.

Using WPS to Connect to a Network

Parent topic: Wi-Fi or Wired Networking
Using WPS to Connect to a Network
If you have a WPS-enabled wireless router or access point, you can use Wi-Fi Protected Setup (WPS) to connect your product to the network.
1. Press the down arrow button, select Wi-Fi Setup, and press the OK button.
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You see this screen:
2. Press the down arrow button, select Push Button Setup (WPS), and press the OK button.
3. Follow the instructions on the LCD screen to complete WPS setup.
4. Press the Back button to return to the Home screen.
If the network connection is successful, the Wi-Fi icon ( ) will appear in the upper-right corner of the LCD screen.
Parent topic: Wi-Fi Protected Setup (WPS)

Printing a Network Status Sheet

You can print a network status sheet to help you determine the causes of any problems you may have using your product on a network.
1. Press the up or down arrow buttons, select Menu, and press the OK button.
You see this screen:
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2. Press the down arrow button, select Network Status, and press the OK button.
3. Press the down arrow button, select Wi-Fi/Network Status, and press the OK button.
You see a screen like this:
4. Press the OK button to print the network status sheet.
5. Press the up arrow button to begin printing the network status sheet.
Examine the settings shown on the network status sheet to diagnose any problems you have.
Parent topic: Wi-Fi or Wired Networking

Changing or Updating Network Connections

See these sections to change or update how your product connects to a network.
Accessing the Web Config Utility Changing a USB Connection to a Wi-Fi Connection Changing a Wi-Fi Connection to a Wired Network Connection Connecting to a New Wi-Fi Router Disabling Wi-Fi Features
Parent topic: Wi-Fi or Wired Networking

Accessing the Web Config Utility

You can select your product's network settings and confirm its operating status using a web browser. You do this by accessing your product's built-in Web Config utility from a computer or other device that is connected to the same network as your product.
Note: For more information on the Web Config utility, see the Administrator's Guide.
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1. Print a network status sheet.
2. Locate the IP address for your product that is listed on the network status sheet.
3. On a computer or other device connected to the same network as your product, open a web browser.
4. Enter your product's IP address into the address bar.
You see the available Web Config utility options.
Parent topic: Changing or Updating Network Connections
Related tasks
Printing a Network Status Sheet

Changing a USB Connection to a Wi-Fi Connection

If you have already connected your product to your computer using a USB connection, you can change to a Wi-Fi connection.
1. Disconnect the USB cable from your product.
2. Uninstall your product software.
3. Download and install your product software from the Epson website using the instructions on the Start Here sheet.
Parent topic: Changing or Updating Network Connections
Related concepts
Uninstall Your Product Software

Changing a Wi-Fi Connection to a Wired Network Connection

If you have already connected your product to your computer wirelessly, you can change to a wired network connection if necessary.
1. Disable your product's Wi-Fi features.
2. Connect one end of an Ethernet network cable to the product's LAN port.
3. Connect the other end to any available LAN port on your router or access point.
4. Uninstall your product software.
5. Download and install your product software from the Epson website.
6. Follow the on-screen instructions to install the software.
7. When you see the Select Your Connection screen, select Wired network connection.
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8. If you see a Select Setup Option screen, select Set up printer for the first time.
9. Continue following the rest of the on-screen instructions.
Parent topic: Changing or Updating Network Connections
Related tasks

Disabling Wi-Fi Features

Connecting to a New Wi-Fi Router

If you change the wireless router you have been using on your network, you need to update your product's Wi-Fi connection to the new router.
Note: If you switch to a 5 GHz wireless router, set the router to operate in dual band (2.4 GHz and 5 GHz) mode. See your router documentation for instructions.
1. Do one of the following:
• Windows: Uninstall your product software.
• OS X: Go to the next step.
2. Download and install your product software from the Epson website using the instructions on the Start Here sheet.
Parent topic: Changing or Updating Network Connections
Related concepts
Uninstall Your Product Software
Disabling Wi-Fi Features
You may need to disable your product's Wi-Fi features if you change your network connection type or need to solve a problem with your network connection.
Note: Before disabling Wi-Fi features, make a note of your product's SSID (network name) and password, and any network settings selected for the Epson Connect services you may use.
1. Press the down arrow button, select Wi-Fi Setup, and press the OK button.
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You see this screen:
2. Press the down arrow button, select Disable Wi-Fi, and press the OK button.
3. Press the up arrow button to disable Wi-Fi.
4. Press the OK button when complete.
Parent topic: Changing or Updating Network Connections
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Enabling Epson Universal Print Driver (PCL) or PostScript Printing

Before enabling Epson Universal Print Driver (PCL) or PostScript printing on your product, make sure you have installed the software as described on the Start Here sheet.
Installing the Epson Universal Print Driver - Windows Installing the PostScript (PS3) Printer Software - Windows Installing the PostScript (PS3) Printer Software - OS X Selecting PDL (Page Description Language) Settings Selecting Printer Language and Interface Settings

Installing the Epson Universal Print Driver - Windows

The Epson Universal Print Driver supports multiple printer languages, such as PCL and ESC/P-R, and can be installed on a Windows computer.
Note: Make sure your product is turned on and connected to the same network as your computer before installing the printer software. Depending on your model, not all printer languages may be supported.
1. Download the EPSON Universal Print Driver from epson.com/support/wfm5194downloads.
2. Double-click the downloaded package.
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3. Follow the on-screen instructions until you see this screen:
4. Select Yes: Network connection and click OK.
Note: Select the Set Default of Printer Control Language to PCL6 checkbox if you want to set the default printer language to PCL6. Leave this option deselected to set the printer language to ESC/P­R. (You can change this setting later as needed.)
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After the software finishes searching for products, you see a screen like this:
5. Do one of the following:
• If you are installing one product, make sure Add EPSON Universal Print Driver is selected and
continue with the next step.
• If you are installing more than one product, select Add found printers and go to step 9.
Note: You can customize and filter your product search results by clicking Display Settings.
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6. Open the Select a port to connect a printer menu and select an existing printer port, if necessary. Otherwise, skip this option to create a new port automatically.
7. Select the product you want to install from the Found Printers list.
Note: Deselect the Set as default printer checkbox if you do not want the product to be set as your default printer.
8. Click OK, then skip the remaining steps.
9. If you are installing more than one product, select the products from the Found Printers list and click
Add to Printer Folder.
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The selected products appear in the lower section of the screen.
10. Select the checkbox next to the product you want to make your default printer, if necessary.
11. Click OK.
Parent topic: Enabling Epson Universal Print Driver (PCL) or PostScript Printing

Installing the PostScript (PS3) Printer Software - Windows

If you did not install the standard Epson printer software, you need to install the PostScript (PS3) printer software before you can adjust the print settings and print to your network printer.
Note: Make sure your product is turned on and connected to the same network as your computer before installing the printer software.
1. Download the Drivers and Utilities Combo Package - PS3 PostScript from
epson.com/support/wfm5194downloads.
2. Double-click the downloaded package.
3. Click OK.
4. Click Accept.
5. Click Install.
6. Click Next and follow the on-screen instructions.
Parent topic: Enabling Epson Universal Print Driver (PCL) or PostScript Printing

Installing the PostScript (PS3) Printer Software - OS X

If you did not install the standard Epson printer software, you need to install the PostScript (PS3) printer software before you can adjust the print settings and print to your network printer.
Note: Make sure your product is turned on and connected to the same network as your computer before installing the printer software.
1. Download the Drivers and Utilities Combo Package - PS3 PostScript from
epson.com/support/wfm5194downloads.
2. Double-click the downloaded package.
3. Double-click EPSON.
4. Click Continue on the next two screens.
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5. Click Agree.
6. Click Install.
7. If necessary, enter the administrator password.
8. Click Start and follow the on-screen instructions.
Parent topic: Enabling Epson Universal Print Driver (PCL) or PostScript Printing

Selecting PDL (Page Description Language) Settings

You can select settings for PCL and PostScript printing using the control panel on the product.
Note: These settings can be locked by an administrator. If you cannot access these settings, contact your administrator for assistance.
1. Press the arrow buttons to select Menu and press the OK button.
You see a screen like this:
2. Select System Administration and press the OK button. Enter the administrator password, if necessary.
3. Select Universal Print Settings and press the OK button.
4. Select PDL Print Configuration and press the OK button.
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You see a screen like this:
5. Select an option, then select the settings you want to use.

PDL Print Configuration Options

Parent topic: Enabling Epson Universal Print Driver (PCL) or PostScript Printing
PDL Print Configuration Options
Select the PDL Print Configuration options you want to use for PCL or PostScript printing.
PDL Print Configuration option
Common Settings
Paper Size Various sizes Sets the default paper size for PCL or PostScript
Paper Type Various paper
Orientation Portrait Sets the default orientation for PCL or PostScript
Quality Draft Sets the quality for PCL or PostScript printing.
Ink Save Mode On/Off Saves ink by reducing print density.
Available settings
types
Landscape
Standard
Best
Description
printing.
Sets the default paper type for PCL or PostScript printing.
printing.
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PDL Print Configuration option
Available settings
Description
Print Order Last Page on
Starts printing from the first page of a file.
Top
First Page on
Starts printing from the last page of a file.
Top
Number of Copies 1 to 999 Selects the number of copies to print.
Binding Margin Left Edge Specifies the binding edge for double-sided documents.
Top Edge
Auto Paper Ejection On/Off Ejects paper automatically when printing is stopped
during a print job.
2-Sided Printing On/Off Selects duplex printing.
PCL Menu
Font Source Resident Uses a font preinstalled on the printer.
Download Uses a font you have downloaded.
Font Number 1 to 111 Selects the default font number for the default font
source.
Pitch 0.44 to 99.99 cpi Selects the default font pitch if the font is scalable and
fixed-pitch (availability depends on font source and number settings).
Height 4.00 to 999.75 pt Selects the default font height if the font is scalable and
proportional (availability depends on font source and number settings).
Symbol Set Various Selects the default symbol set. If the selected font is not
available for the selected symbol set, the font source and number are replaced with IBM-US (the default setting).
Form 5 to 128 lines Sets the number of lines for the selected paper size and
orientation. Changes the line spacing (VMI) stored in the printer. Later changes in page size or orientation cause changes in the Form value based on the stored VMI.
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PDL Print Configuration option
CR Function CR Selects the line feed command when printing with a
LF Function LF
Paper Source Assign 4 Makes the paper source select command compatible
PS3 Menu
Error Sheet On/Off Prints a sheet showing the status when errors occur
Binary On/Off Enable when printing files that contain binary images
Available settings
CR+LF
CR+LF
4K Makes the paper source select command compatible
5S Makes the paper source select command compatible
Description
driver from a specific operating system.
with HP LaserJet 4
with HP LaserJet 4000, 5000, and 8000
with HP LaserJet 5S
during PostScript or PDF printing.
(available when the product is connected to the network). Allows you to print binary images even if the driver is set to ASCII.
PDF Page Size Various sizes Selects the paper size when printing a PDF file. If Auto
is selected, the paper size is determined based on the size of the first page.
Parent topic: Selecting PDL (Page Description Language) Settings

Selecting Printer Language and Interface Settings

You can select printer language and interface settings using the control panel on the product.
Note: These settings can be locked by an administrator. If you cannot access these settings, contact your administrator for assistance.
1. Press the arrow buttons to select Menu and press the OK button.
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You see a screen like this:
2. Select System Administration and press the OK button. Enter the administrator password, if necessary.
3. Select Printer Settings.
You see a screen like this:
4. Select the Printing Language and other settings you want to use.

Printer Language and Interface Options

Parent topic: Enabling Epson Universal Print Driver (PCL) or PostScript Printing
Printer Language and Interface Options
Select the settings you want to use.
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Printer Settings option Available
settings
Description
USB I/F Timeout Setting 0.5 to 300
seconds
Specify the length of time before ending USB communication from a computer using the PCL or PostScript driver. This setting is necessary to avoid endless USB communication.
Printing Language Auto Select the language for the USB or network interface.
PCL
PS3
PDF
PC Connection via USB Enable Select whether to allow USB communication with the
Disable
product.
Parent topic: Selecting Printer Language and Interface Settings
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Loading Paper

Before you print, load paper for the type of printing you will do.
Note: Load only plain paper when printing with the PCL or PostScript (PS3) printer software.
Loading Paper for Documents in the Cassette Loading Paper or Envelopes in the Rear Paper Feed Slot Paper Loading Capacity Available Epson Papers Selecting the Paper Settings for Each Source - Control Panel Selecting Default Paper Settings - Administrator Installing and Enabling the Optional Second Paper Cassette

Loading Paper for Documents in the Cassette

You can print documents on a variety of paper types and sizes.
1. Close the paper stopper and output tray, if necessary.
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2. Pull out the paper cassette.
3. Slide the edge guides outward.
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Note: If you are using legal-size paper or larger, squeeze the tab and extend the paper cassette.
4. Slide the edge guide to your paper size.
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5. Load a stack of paper, printable side down, against the edge guide as shown.
Note: Make sure the paper is loaded against the edge guide and not sticking out from the end of the cassette.
6. Slide the edge guides against the paper, but not too tightly.
Note: Make sure the paper fits beneath the top edges of the guides.
Caution: To prevent paper feeding problems, make sure you do not load too much paper in the
cassette.
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7. Gently insert the paper cassette.
Note: The paper may slide forward slightly as you insert the cassette. This is normal.
8. When prompted by the product's LCD screen, select the size and type of the paper you just loaded and press the OK button.
9. Extend the output tray and open the paper stopper.
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Note: If you are using legal-size or longer paper, do not open the paper stopper. Do not remove or
insert the paper cassette during printing.
Always follow these paper loading guidelines:
• Load only the recommended number of sheets.
• Load paper short edge first, no matter which way your document faces.
• Load the printable side facedown.
• Load letterhead or pre-printed paper top edge first.
• Do not load paper above the arrow mark inside the edge guide.
• Check the paper package for any additional loading instructions.
Parent topic: Loading Paper
Related references
Paper Loading Capacity
Related tasks

Loading Paper or Envelopes in the Rear Paper Feed Slot

Loading Paper or Envelopes in the Rear Paper Feed Slot
You can print envelopes or documents in a variety of paper types and sizes in the rear paper feed slot.
1. Extend the output tray and open the paper stopper.
Note: If you are using legal-size or longer paper, do not open the paper stopper.
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2. Pull up the paper support for the rear paper feed slot.
3. Flip the feeder guard forward, then slide the edge guides outward.
4. If you are inserting a stack of paper, fan the sheets first and tap the stack on a flat surface to even the edges.
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5. Do one of the following:
• Insert paper, printable side up and short edge first, in the center of the tray.
Caution: To prevent paper feeding problems, make sure you do not load too much paper in the slot.
Note: You can load one sheet of binder paper with holes on one of the long edges as shown. Do not select automatic 2-sided printing for this type of paper.
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• Load up to 10 envelopes short edge first, with the flap facing down and the flap edge to the left, in
the center of the slot.
6. Slide the edge guides against the paper or envelope, but not too tightly.
7. Select the size and type of paper you just loaded in the Paper Setup menu.
Always follow these paper loading guidelines:
• Load only the recommended number of sheets.
• Load paper short edge first, no matter which way your document faces.
• Load the printable side faceup.
• Load letterhead or pre-printed paper top edge first.
• Do not load paper above the arrow mark inside the edge guides.
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• If you have trouble loading a stack of envelopes, press each envelope flat before loading it or load one
envelope at a time.
• If print quality declines when printing multiple envelopes, try loading one envelope at a time.
• Do not load envelopes that are curled, folded, or too thin.
• Check the paper package for any additional loading instructions.
Parent topic: Loading Paper
Related references

Paper Loading Capacity

Related tasks
Loading Paper for Documents in the Cassette
Paper Loading Capacity
Paper type Loading capacity - paper
cassette
Plain paper
Copy paper
Letterhead
Recycled paper
Color paper
Preprinted paper
Epson Bright White Paper 200 sheets 50 sheets
Epson Presentation Paper Matte — 80 sheets
250 sheets
Letter (8.5 × 11 inches [216 × 279 mm]) or A4 (8.3 × 11.7 inches [210 × 297 mm])
250 sheets
Legal (8.5 × 14 inches [216 × 356 mm])
Loading capacity - rear paper feed slot
80 sheets
1 sheet
20 sheets for manual two-sided printing
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Paper type Loading capacity - paper
cassette
Loading capacity - rear paper feed slot
Thick paper (cardstock up to 68 lb [256 g/m2])
Epson Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte Double-sided
Epson Ultra Premium Presentation Paper Matte
Epson Brochure & Flyer Paper Matte Double-sided
Envelopes — 10 envelopes
— 10 sheets
Letter (8.5 × 11 inches [216 × 279 mm]) or A4 (8.3 × 11.7 inches [210 × 297 mm])
5 sheets for manual two-sided printing
— 1 sheet
Legal (8.5 × 14 inches [216 × 356 mm])
— 20 sheets
Parent topic: Loading Paper

Available Epson Papers

You can purchase genuine Epson ink and paper at epson.com/ink3 (U.S. sales) or epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).
Paper Type Size Part number Sheet count
Epson Bright White Paper Letter (8.5 × 11 inches
S041586 500
[216 × 279 mm])
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Paper Type Size Part number Sheet count
Epson Brochure & Flyer Paper Matte Double-sided
Epson Presentation Paper Matte Letter (8.5 × 11 inches
Epson Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte Double-sided
Epson Ultra Premium Presentation Paper Matte
Parent topic: Loading Paper
Letter (8.5 × 11 inches [216 × 279 mm])
[216 × 279 mm])
Legal (8.5 × 14 inches [216 × 356 mm])
8 × 10 inches (203 × 254 mm) S041467 50
Letter (8.5 × 11 inches [216 × 279 mm])
Letter (8.5 × 11 inches [216 × 279 mm])
Letter (8.5 × 11 inches [216 × 279 mm])
S042384 150
S041062 100
S041067 100
S041257
S042180
S041568 50
S041341 50

Selecting the Paper Settings for Each Source - Control Panel

You can change the default paper size and paper type for each source using the control panel on the product.
1. Press the Paper Setup button.
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2. Select the paper source you want to change and press the OK button.
You see a screen like this:
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3. Select the paper size you loaded and press the OK button.
4. Select the paper type you loaded and press the OK button.
5. Select another paper source to change or press the Back button to return to the Home screen.
Paper Type Settings - Control Panel Paper or Media Type Settings - Printing Software
Parent topic: Loading Paper

Paper Type Settings - Control Panel

For this paper Select this Paper Type setting
Plain paper
Epson Bright White Paper
Epson Presentation Paper Matte
Letterhead paper Letterhead
Recycled paper Recycled
Color paper Color
Preprinted paper Preprinted
Envelopes Envelope
Epson Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte Double­sided
Epson Ultra Premium Presentation Paper Matte
Epson Brochure & Flyer Paper Matte Double-sided
Thick paper (cardstock up to 68 lb [256 g/m2]) Card Stock
Parent topic: Selecting the Paper Settings for Each Source - Control Panel
Plain Paper
Prem. Matte
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Paper or Media Type Settings - Printing Software

For this paper Select this paper Type or Media Type setting
Plain paper
Epson Bright White Paper
Letterhead paper Letterhead
Recycled paper Recycled
Color paper Color
Preprinted paper Preprinted
Envelopes Envelope
Epson Presentation Paper Matte
Epson Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte Double­sided
Epson Brochure & Flyer Paper Matte Double-sided
Epson Ultra Premium Presentation Paper Matte
Cardstock up to 68 lb (256 g/m2) Card Stock
Note: The settings listed here are available only when printing from your computer; they do not apply to your product's control panel settings.
Plain Paper / Bright White Paper
Premium Presentation Paper Matte
Parent topic: Selecting the Paper Settings for Each Source - Control Panel

Selecting Default Paper Settings - Administrator

As an administrator, you can adjust default paper settings that apply to all print jobs sent to the product.
Note: These settings can be locked by an administrator. If you cannot access these settings, contact your administrator for assistance.
Selecting the Paper Source Settings - Administrator Selecting Universal Print Settings
Parent topic: Loading Paper
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Selecting the Paper Source Settings - Administrator

You can change default paper source settings using the control panel on the product.
Note: These settings can be locked by an administrator. If you cannot access these settings, contact your administrator for assistance.
1. Press the up or down arrow buttons, select Menu, and press the OK button.
2. Press the down arrow button, select System Administration, and press the OK button. Enter the administrator password, if necessary.
You see this screen:
3. Select Printer Settings and press the OK button.
4. Select Paper Source Settings and press the OK button.
You see a screen like this:
5. Select the paper source options you want to use.
6. When you are finished, press the Back button to return to the Home screen.
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Paper Source Settings Options
Parent topic: Selecting Default Paper Settings - Administrator
Paper Source Settings Options
Select the Paper Source Settings options you want to use for your print jobs.
Paper Source Settings option
Rear Paper Feed Priority
A4/Letter Auto Switching
Auto Select Settings
Error Notice Paper Size Notice Select On for either of these settings to display an error
Parent topic: Selecting the Paper Source Settings - Administrator
Available settings Description
Normal Select Normal to give printing priority to paper loaded in the
Last
On Select On to switch the selected paper size to match the
Off
Cassette 1 Select On for either of these settings to automatically print
Rear Paper Feed
Paper Type Notice

Selecting Universal Print Settings

You can change the default universal print settings using the product control panel.
Note: These settings can be locked by an administrator. If you cannot access these settings, contact your administrator for assistance.
rear paper feed slot.
loaded paper (Letter or A4) if the wrong size is selected.
on paper from any source containing paper that matches your paper settings.
message when the selected paper type or size does not match the loaded paper.
1. Press the up or down arrow buttons, select Menu, and press the OK button.
2. Press the down arrow button, select System Administration, and press the OK button. Enter the administrator password, if necessary.
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You see this screen:
3. Press the down arrow button, select Universal Print Settings, and press the OK button.
You see this screen:
4. Adjust the settings as necessary.
5. When you are finished, press the Back button to return to the Home screen.
Universal Print Settings Options
Parent topic: Selecting Default Paper Settings - Administrator
Universal Print Settings Options
Select the universal print settings you want to use.
Universal Print Settings option
Top Offset — Adjust the top or left margin.
Left Offset
Available settings
Description
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Universal Print Settings option
Top Offset in Back — Adjust the top or left margin of the back page when performing
Left Offset in Back
Check Paper Width On Select On to check the paper width before printing. This
Dry Time Standard Select the drying time when printing double-sided.
Skip Blank Page On Select On to skip blank pages automatically.
Available settings
Off
Long
Longer
Off
Description
double-sided printing.
prevents printing beyond the edges of the paper when the paper size settings are wrong, but may reduce the printing speed.
PDL Configuration Common
Settings
PCL Menu
PS3 Menu
Parent topic: Selecting Universal Print Settings
Selects the settings for printing with PCL and PostScript Page Description Language drivers.

Installing and Enabling the Optional Second Paper Cassette

Follow these instructions to add the optional paper cassette to your product.
Installing the Optional Second Paper Cassette Enabling the Optional Paper Cassette - Windows Enabling the Optional Paper Cassette - OS X
Parent topic: Loading Paper

Installing the Optional Second Paper Cassette

You can install the optional paper cassette to provide more paper capacity.
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1. Turn off the product and unplug the power cord and any connected cables.
Warning: To avoid electric shock, make sure you unplug the power cord.
2. Remove the paper cassette from its carton and place it where you want to set up the product.
3. Carefully lift the product as shown, then gently lower it onto the paper cassette. Make sure the connectors and pins align correctly.
4. Reconnect the power cord and other connection cables, and plug in the product.
5. Turn on the product.
Parent topic: Installing and Enabling the Optional Second Paper Cassette

Enabling the Optional Paper Cassette - Windows

You need to enable the optional paper cassette unit before you can use it with the printer software.
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Note: If you are using the Epson Universal Print Driver or PostScript (PS3) printer software, see the
sections covering that software in this manual to enable the optional cassette unit.
1. Do one of the following:
• Windows 10: Right-click and select Control Panel > Hardware and Sound > Devices and
Printers. Right-click your product name and select Printer properties.
• Windows 8.x: Navigate to the Apps screen and select Control Panel > Hardware and Sound >
Devices and Printers. Right-click your product name and select Printer properties.
• Windows 7: Click and select Devices and Printers. Right-click your printer name and select
Printer properties.
• Windows Vista: Click and select Control Panel. Click Printer under Hardware and Sound,
then right-click your printer name and select Properties.
• Windows XP: Click Start and select Printers and Faxes. Right-click your product name and
select Properties.
2. Click the Optional Settings tab.
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You see a window like this:
3. Make sure Acquire from Printer is selected, then click Get.
The optional paper sources are listed in the Current Printer Information section.
4. Click OK.
The optional paper cassette is now enabled.
Parent topic: Installing and Enabling the Optional Second Paper Cassette
Related tasks
Synchronizing Printer Settings - Epson Universal Print Driver - Windows Enabling the Optional Paper Cassette - PostScript Printer Software - Windows

Enabling the Optional Paper Cassette - OS X

You need to enable the optional paper cassette unit before you can use it with the printer software.
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Note: If you are using the PostScript (PS3) printer software, see the section covering that software to
enable the optional cassette unit.
1. In the Apple menu or the Dock, select System Preferences.
2. Select Print & Fax, Print & Scan, or Printers & Scanners, select your product, and select Options & Supplies.
3. Select Driver or Options.
You see a screen like this:
4. Select the optional cassette unit installed for the Lower Cassette setting.
5. Click OK.
The optional paper cassette is now enabled.
Parent topic: Installing and Enabling the Optional Second Paper Cassette
Related tasks
Enabling the Optional Paper Cassette - PostScript Printer Software - OS X
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Printing from a Computer

Before printing from your computer, make sure you have set up your product and installed its software as described on the Start Here sheet.
Note: If you have an Internet connection, it is a good idea to check for updates to your product software on Epson's support website. If you see a Software Update screen, select Enable automatic checking and click OK. The update scans your system to see if you have the latest product software. Follow the on-screen instructions.
Printing with Windows Printing with OS X Printing with the Epson Universal Print Driver - Windows Printing with the PostScript (PS3) Printer Software - Windows Printing with the PostScript (PS3) Printer Software - OS X Cancelling Printing Using a Product Button

Printing with Windows

You can print with your product using any Windows application, as described in these sections.
Selecting Basic Print Settings - Windows Selecting Double-sided Printing Settings - Windows Selecting Additional Layout and Print Options - Windows Selecting a Printing Preset - Windows Selecting Extended Settings - Windows Printing Your Document or Photo - Windows Selecting Default Print Settings - Windows Changing Automatic Update Options
Parent topic: Printing from a Computer

Selecting Basic Print Settings - Windows

Select the basic settings for the document or photo you want to print.
1. Open a photo or document for printing.
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2. Select the print command in your application.
Note: You may need to select a print icon on your screen, the Print option in the File menu, or another command. See your application's help utility for details.
3. If necessary, select your product name as the printer you want to use.
Note: You may also need to select Properties or Preferences to view your print settings.
You see the Main tab of your printer settings window:
4. For the Paper Source setting, select where you loaded the paper you want to print on.
5. Select the size of the paper you loaded as the Document Size setting.
Note: You can also select the User-Defined setting to create a custom paper size.
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6. Select the orientation of your document.
Note: If you are printing an envelope, select Landscape.
7. Select the type of paper you loaded as the Paper Type setting.
Note: The setting may not exactly match the name of your paper. Check the paper type settings list for details.
8. Select the Quality setting that matches the print quality you want to use.
9. To print on both sides of the paper, select the 2-Sided Printing setting and select the options you want.
10. To print multiple pages on one sheet of paper, or print one image on multiple sheets of paper, select one of the settings in the Multi-Page menu and select the printing options you want.
11. To print multiple copies and arrange their print order, select the Copies options.
12. To preview your job before printing, select Print Preview.
13. To save your print job as a project that can be modified and combined with other print jobs, select Job Arranger Lite.
14. To reduce noise during printing when you select Plain Paper/Bright White Paper, select On in the Quiet Mode menu.
Paper Source Options - Windows Print Quality Options - Windows Multi-Page Printing Options - Windows
Parent topic: Printing with Windows
Related references
Paper Type Settings - Control Panel
Related tasks
Selecting Double-sided Printing Settings - Windows Printing Your Document or Photo - Windows Selecting Additional Layout and Print Options - Windows
Paper Source Options - Windows
You can select any of the available options in the Paper Source menu to print on the paper loaded in that source.
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Auto Select
Automatically selects the paper source based on the selected paper size.
Paper Cassette 1
Selects the paper in cassette 1 as the paper source.
Paper Cassette 2
Selects the paper in cassette 2 as the paper source.
Rear Paper Feed Slot
Selects the paper in the rear feed slot as the paper source.
Parent topic: Selecting Basic Print Settings - Windows
Print Quality Options - Windows
You can select any of the available Quality options to fine-tune the quality of your print. Some settings may be unavailable, depending on the paper type and border setting you have chosen.
Draft
For draft printing on plain paper.
Standard
For everyday text and image printing.
High
For photos and graphics with high print quality.
Parent topic: Selecting Basic Print Settings - Windows
Multi-Page Printing Options - Windows
You can select any of the available options in the Multi-Page menu to set up your multi-page print job.
2-Up and 4-Up
Prints 2 or 4 pages on one sheet of paper. Click the Page Order button to select page layout and border options.
2×1 Poster, 2×2 Poster, 3×3 Poster, 4×4 Poster
Prints one image on multiple sheets of paper to create a larger poster. Click the Settings button to select image layout and guideline options.
Parent topic: Selecting Basic Print Settings - Windows

Selecting Double-sided Printing Settings - Windows

You can print on both sides of the paper by selecting one of the 2-Sided Printing options on the Main tab.
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Note: Some options may be pre-selected or unavailable, depending on other settings you have chosen
or if you are accessing the product over a network.
1. Select one of the following options for 2-Sided Printing:
• Auto (Long-edge binding) to print your double-sided print job by automatically flipping the paper
on the long edge.
• Auto (Short-edge binding) to print your double-sided print job by automatically flipping the paper
on the short edge.
2. Click the Settings button.
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You see this window:
3. Select the double-sided printing options you want to use.
4. Click OK to return to the Main tab.
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5. Click the Print Density button.
You see this window:
6. Select the type of document you are printing as the Document Type setting. The software automatically sets the Adjustments options for that document type.
7. If necessary, select the Adjustments options you want to use.
8. Click OK to return to the Main tab.
9. Print a test copy of your double-sided document to test the selected settings.
10. Follow any instructions displayed on the screen during printing.
Double-sided Printing Options - Windows Print Density Adjustments - Windows
Parent topic: Printing with Windows
Double-sided Printing Options - Windows
You can select any of the available options on the 2-Sided Printing Settings window to set up your double-sided print job.
Binding Edge Options
Select a setting that orients double-sided print binding in the desired direction.
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Binding Margin Options
Select options that define a wider margin to allow for binding.
Start Page
Selects whether printing starts on the front or back page.
Create Folded Booklet Options
Select the Booklet checkbox and a binding option to print double-sided pages as a booklet.
Parent topic: Selecting Double-sided Printing Settings - Windows
Print Density Adjustments - Windows
You can select any of the available options on the Print Density Adjustment window to adjust the print quality of your double-sided print job.
Print Density
Sets the level of ink coverage for double-sided printing.
Increase Ink Drying Time
Sets the amount of time required for drying ink after printing on one side of the paper before printing the other side in double-sided printing to prevent ink smearing.
Parent topic: Selecting Double-sided Printing Settings - Windows
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Selecting Additional Layout and Print Options - Windows

You can select a variety of additional layout and printing options for your document or photo on the More Options tab.
1. To change the size of your printed document or photo, select the Reduce/Enlarge Document checkbox and select one of these sizing options:
• Select the Fit to Page option to size your image to fit the paper you loaded. Select the size of your
document or photo as the Document Size setting, and the size of your paper as the Output Paper setting. If you want to center your image on the paper, select the Center option.
• Select the Zoom to option to reduce or enlarge your document or photo by a specific percentage.
Select the percentage in the % menu.
2. To add the following features, click the Watermark Features button:
• Anti-Copy Pattern: adds a watermark that only appears when your printout is copied
• Watermark: adds a visible watermark to your printout
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Note: Click the Add/Delete button to create your own watermark, and click the Settings button to
customize the watermark.
• Header/Footer: adds information such as the date and time to the top or bottom of your printout
Note: Click the Settings button to customize the text and location of the header or footer.
3. To add a password to your print job, select the Confidential Job checkbox, then enter a password. Confidential jobs are stored in the product's memory without being printed. To print the job, enter the password for the confidential job on the product's control panel.
Note: Confidential print jobs are cleared from the product's memory after printing.
4. Select any of the Additional Settings options to customize your print.
Image Options and Additional Settings - Windows Header/Footer Settings - Windows
Parent topic: Printing with Windows
Related tasks
Selecting Double-sided Printing Settings - Windows Printing Your Document or Photo - Windows
Image Options and Additional Settings - Windows
You can select any of the Image Options and Additional Settings to customize your print. Some options may be pre-selected or unavailable, depending on other settings you have chosen.
Image Options
Emphasize Text
Adjusts the weight of printed text to increase readability.
Emphasize Thin Lines
Adjusts the weight of printed lines to increase visibility.
Edge Smoothing
Smooths jagged edges in low-resolution images such as screen captures or images from the Web.
Additional Settings Options
Rotate 180º
Prints the image rotated 180º from its original orientation.
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High Speed
Speeds up printing but may reduce print quality.
Mirror Image
Flips the printed image left to right.
Parent topic: Selecting Additional Layout and Print Options - Windows
Header/Footer Settings - Windows
You can select any of the Header/Footer Settings options to add headers or footers when you print. The items are available to print at the top or bottom of your pages, in either the left, right, or center of the page.
Note: These settings are not saved with your document.
You can select to print the following information:
• User Name
• Computer Name
• Date
• Date/Time
• Collate Number (copy number)
Note: The user name, computer name, date, and time come from the Windows Control Panel on your computer.
Parent topic: Selecting Additional Layout and Print Options - Windows
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Selecting a Printing Preset - Windows

For quick access to common groups of print settings, you can select a printing preset on the Main or More Options tab.
Note: You can create your own preset by clicking the Add/Remove Presets button.
1. Click the Main or More Options tab.
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You see the available Printing Presets on the left:
2. Place your cursor over one of the Printing Presets to view its list of settings.
3. Click on a preset to change its settings, or use any of the available options on the screen to control your printing presets.
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4. To choose a preset for printing, select it.
5. Click OK.
Parent topic: Printing with Windows

Selecting Extended Settings - Windows

You can select additional settings that apply to all the print jobs you send to your product.
1. Access the Windows Desktop and right-click the product icon in the Windows taskbar.
2. Select Printer Settings.
3. Click the Maintenance tab.
You see the maintenance options:
4. Click the Extended Settings button.
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You see this window:
5. Select any of the extended settings to customize your print.
6. Click OK to close the Extended Settings window.
7. Click OK to close the printer software window.
Parent topic: Printing with Windows

Printing Your Document or Photo - Windows

Once you have selected your print settings, you are ready to save your settings and print.
1. Click OK to save your settings.
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You see your application's Print window, such as this one:
2. Click OK or Print to start printing.
Parent topic: Printing with Windows

Selecting Default Print Settings - Windows

When you change your print settings in a program, the changes apply only while you are printing in that program session. If you want to change the print settings you use in all your Windows programs, you can select new default print settings.
1. Access the Windows Desktop and right-click the product icon in the Windows taskbar.
2. Select Printer Settings.
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You see the printer settings window:
3. Select the print settings you want to use as defaults in all your Windows programs.
4. Click OK.
These settings are now the defaults selected for printing. You can still change them as needed for printing in any program session.
Changing the Language of the Printer Software Screens
Parent topic: Printing with Windows
Changing the Language of the Printer Software Screens
You can change the language used on the Windows printer software screens.
1. Access the Windows Desktop and right-click the product icon in the Windows taskbar.
2. Select Printer Settings.
You see the printer settings window.
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3. Click the Maintenance tab.
You see the maintenance options:
4. Select the language you want to use as the Language setting.
5. Click OK to close the printer software window.
The printer software screens appear in the language you selected the next time you access them.
Parent topic: Selecting Default Print Settings - Windows

Changing Automatic Update Options

Your printer software for Windows automatically checks for updates to the product software. You can change how often the software checks for updates or disable this feature.
1. Access the Windows Desktop and right-click the product icon in the Windows taskbar.
2. Select Software Update Settings.
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You see this window:
3. Do one of the following:
• To change how often the software checks for updates, select a setting in the Check every menu.
• To disable the automatic update feature, select the Never option.
4. Click OK to exit.
Note: If you choose to disable the automatic update feature, you can check for updates manually.
Parent topic: Printing with Windows
Related tasks
Checking for Software Updates

Printing with OS X

You can print with your product using any OS X printing program, as described in these sections.
Note: If you have an Internet connection, it is a good idea to check for updates to your product software on Epson's support website.
Selecting Basic Print Settings - OS X Selecting Page Setup Settings - OS X Selecting Print Layout Options - OS X
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Selecting Double-sided Printing Settings - OS X Managing Color - OS X Selecting Printing Preferences - OS X Printing Your Document or Photo - OS X
Parent topic: Printing from a Computer

Selecting Basic Print Settings - OS X

Select the basic settings for the document or photo you want to print.
1. Open a photo or document for printing.
2. Select the print command in your application.
Note: You may need to select a print icon on your screen, the Print option in the File menu, or another command. See your application's help utility for details.
3. Select your product as the Printer setting.
4. If necessary, click the arrow next to the Printer setting or the Show Details button to expand the print window.
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You see the expanded printer settings window for your product:
Note: The print window may look different, depending on the version of OS X and the application you are using.
5. Select the Copies and Pages settings as necessary.
Note: If you do not see these settings in the print window, check for them in your application before printing.
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6. Select the page setup options: Paper Size and Orientation.
Note: If you do not see these settings in the print window, check for them in your application before
printing. They may be accessible by selecting Page Setup from the File menu.
7. Select any application-specific settings that appear on the screen, such as those shown in the image above for the Preview application.
8. Select Print Settings from the pop-up menu.
You see these settings:
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9. Select the Paper Source you wish to print from.
10. Select the type of paper you loaded as the Media Type setting.
Note: The setting may not exactly match the name of your paper. Check the paper type settings list for details.
11. Select the Print Quality setting you want to use.
12. Select any of the available print options.
Paper Source Options - OS X Print Quality Options - OS X
Parent topic: Printing with OS X
Related references
Paper Type Settings - Control Panel
Related tasks
Selecting Page Setup Settings - OS X Selecting Print Layout Options - OS X Selecting Double-sided Printing Settings - OS X
Paper Source Options - OS X
You can select any of the available options in the Paper Source menu to print on the paper loaded in that source.
Auto Select
Automatically selects the paper source based on the selected paper size.
Cassette 1
Selects the paper in cassette 1 as the paper source.
Cassette 2
Selects the paper in cassette 2 as the paper source.
Rear Paper Feed Slot
Selects the paper in the rear feed slot as the paper source.
Parent topic: Selecting Basic Print Settings - OS X
Print Quality Options - OS X
You can select any of the available Print Quality options to fine-tune the quality of your print. Some settings may be unavailable, depending on the paper type setting you have chosen.
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Draft
For draft printing on plain paper.
Normal
For everyday text and image printing.
Quality
For text and graphics with increased quality and print speed.
Parent topic: Selecting Basic Print Settings - OS X

Selecting Page Setup Settings - OS X

Depending on your application, you may be able to select the paper size and orientation settings from the print window.
Note: If you do not see these settings in the print window, check for them in your application before printing. They may be accessible by selecting Page Setup from the File menu.
1. Select the size of the paper you loaded as the Paper Size setting.
2. Select the orientation of your document or photo as shown in the print window.
Note: If you are printing an envelope, select the icon.
Note: You can reduce or enlarge the size of the printed image by selecting Paper Handling from the
pop-up menu and selecting a scaling option.
Parent topic: Printing with OS X
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Selecting Print Layout Options - OS X

You can select a variety of layout options for your document or photo by selecting Layout from the pop­up menu on the print window.
• To print multiple pages on one sheet of paper, select the number of pages in the Pages per Sheet
pop-up menu. To arrange the print order of the pages, select a Layout Direction setting.
• To print borders around each page on the sheet, select a line setting from the Border pop-up menu.
• To invert or flip the printed image, select the Reverse page orientation or Flip horizontally settings.
Parent topic: Printing with OS X

Selecting Double-sided Printing Settings - OS X

You can print on both sides of the paper by selecting Two-sided Printing Settings from the pop-up menu on the print window.
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Note: Some options may be pre-selected or unavailable, depending on other settings you have chosen
or if you are accessing the product over a network. This screen may be different, depending on the version of OS X you are using.
1. Select one of the Two-sided Printing options.
2. Select the type of document you are printing as the Document Type setting. The software automatically sets the Adjustments options for that document type.
3. If necessary, customize the Adjustments settings as instructed on the screen.
4. Print a test copy of your double-sided document to test the selected settings.
5. Follow any instructions displayed on the screen during printing.
Double-sided Printing Options and Adjustments - OS X
Parent topic: Printing with OS X
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