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WF-C20590
Installation Manual
60 pgs21.63 Mb0
User Manual
405 pgs4.64 Mb0
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Epson WF-C20590, WF-C17590 User Manual

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Page 1
WorkForce Enterprise
User's Guide
Provides information for general using of the printer, maintenance, solving problems, and product
specications.
NPD5875-05 EN
Page 2
User's Guide

Contents

Contents
About the Manuals
Using the Manual to Search for Information. . . . . . . 6
Marks and Symbols.........................8
Operating System References..................8
Important Information.......................9
Important Safety Instructions
Using the Printer..........................11
Handling the Consumable Products............11
Protecting Your Personal Information...........12
Disposing of European Printer Models..........12
Printer Basics
Part Names and Functions...................13
Turning the Power On and O................16
Control Panel............................ 18
Control Panel Part Names................. 18
Touch Screen Operations..................19
Home Screen Conguration................20
Menu Screen Conguration................21
Access Control and Login..................22
Preparing the Printer
Managing Contacts........................ 23
Registering Contacts..................... 23
Registering Grouped Contacts.............. 24
Registering Frequently Used Contacts.........24
Register Contacts on a Computer............25
Backing up Contacts using a Computer........25
Registering a Favorite Setting.................25
How to Register.........................25
How to Use............................26
Adding a Shortcut to the Home Screen........26
Loading Papers...........................27
Available Paper Types and Capacities......... 27
Unavailable Paper Types...................29
Paper Handling.........................30
Paper Storage...........................30
How to Load Papers......................30
Setting the Paper Type....................32
Placing Originals..........................32
Placing Originals on the ADF...............33
Placing Originals on the Scanner Glass. . . . . . . . 34
Detecting the Original Size Automatically. . . . . . 35
Inserting an External USB Device..............36
Inserting and Removing an External USB
Device................................36
Menu Options for Basic Settings in General
Settings...............................36
Menu Options for Printer Settings in General
Settings...............................38
Menu Options for Network Settings in
General Settings.........................42
Menu Options for Web Service Settings in
General Settings.........................43
Menu Options for Fax Settings in General
Settings...............................43
Menu Options for Scan Settings in General
Settings...............................44
Menu Options for System Administration in
General Settings.........................44
Menu Option for Print Counter............. 44
Menu Option for Supply Status..............44
Menu Options for Maintenance............. 44
Menu Option for Language.................44
Menu Options for Printer Status/Print.........45
Menu Options for Contacts Manager......... 45
Menu Options for User Settings............. 46
Menu Option for Authentication System.......46
Saving Power - Control Panel...............46
Copying
Copying................................ 48
Copying Basics......................... 48
Performing 2-Sided Copying............... 49
Copying Multiple Originals onto One Sheet
of Paper...............................49
Stacking Each Set of Copies by Alternately
Rotating 90 Degrees or by Osetting..........50
Menu Options for Copying...................51
Basic Settings Menu Options for Copying. . . . . . 51
Advanced Menu Options for Copying.........54
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Page 3
User's Guide
Contents
Faxing
Preparing to Fax.......................... 56
Connecting to a Phone Line................56
Making Basic Fax Settings................. 59
Sending Faxes Using the Printer...............63
Basic Fax Sending Operations...............63
Various Ways of Sending Faxes..............66
Receiving Faxes on the Printer................ 72
Setting Receive Mode.....................72
Various Ways of Receiving Faxes.............73
Saving and Forwarding Received Faxes
(Unconditional Save/Forward)..............75
Saving and Forwarding Received Faxes from a Specied Sender or at a Specied Time
(Conditional Save/Forward)................80
Sending a Fax from a Computer...............87
Sending Documents Created Using an
Application (Windows)................... 88
Sending Documents Created Using an
Application (Mac OS).................... 89
Receiving Faxes on a Computer............... 91
Setting to Save a Received Fax on a Computer. . . 91 Receiving Faxes and Printing on the Computer. . 91
Canceling Received Faxes on the Computer. . . . .92
Checking for New Faxes (Windows)..........92
Checking for New Faxes (Mac OS)...........93
Using the Fax Box Features...................94
Using the Inbox.........................94
Using the Condential Box.................95
Using the Stored Documents Box............96
Using the Polling Send Box.................96
Using the Board Box..................... 97
Using Other Faxing Features..................98
Printing Fax Report and List................98
Setting Security for Faxing.................99
Checking Fax Jobs......................100
Menu Options for Fax Mode.................102
Frequent.............................102
Recipient.............................102
Fax Settings...........................103
More................................105
Menu Options for Fax Settings...............106
User Settings..........................106
Basic Settings..........................107
Send Settings..........................108
Receive Settings........................109
Report Settings........................ 112
Security Settings........................113
Check Fax Connection...................113
Fax Setting Wizard......................113
Menu Options for Fax Box..................114
Scanning
Saving the Scanned Image to a Shared Folder
or FTP Server..........................115
Scanning to an Email....................123
Scanning Using the Settings Registered on
the Computer (Document Capture Pro)...... 126
Scanning to a Memory Device............. 129
Scanning to the Cloud...................132
Scanning Using WSD....................133
Scanning from a Computer..................136
Authenticating Users on Epson Scan 2 when
Using Access Control....................136
Scanning Using Epson Scan 2..............136
Scanning from Smart Devices................139
Installing Epson iPrint...................139
Scanning Using Epson iPrint...............139
Scanning by Touching Smart Devices to the
N-Mark..............................140
Printing
Printing Files from a Memory Device.......... 142
Printing JPEG Files from a Memory Device. . . . 142
Printing PDF or TIFF Files from a Memory
Device...............................143
Menu Options for Memory Device..........143
Printing from the Printer Driver on Windows. . . . 146
Accessing the Printer Driver...............147
Printing Basics.........................147
Printing on 2-Sides......................149
Printing Several Pages on One Sheet.........150
Printing and Stacking in Page Order (Reverse
Order Printing)........................150
Printing a Reduced or Enlarged Document. . . . 151
Stacking Each Set of Copies by Alternately
Rotating 90 Degrees or by Osetting.........151
Inserting Separator Sheets................ 152
Storing Data in the Printer's Memory for
Printing..............................153
Printing One Image on Multiple Sheets for
Enlargement (Creating a Poster)............154
Printing with a Header and Footer.......... 160
Printing a Watermark....................161
Printing Password-Protected Files...........162
Printing Multiple Files Together............162
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User's Guide
Contents
Printing Using the Color Universal Print
Feature.............................. 163
Adjusting the Print Color.................164
Printing to Emphasize in Lines...........164
Printing Clear Bar Codes.................165
Canceling Printing......................165
Menu Options for the Printer Driver.........166
Printing from the PostScript Printer Driver on
Windows...............................169
Using an Optional Device with a PostScript
Printer Driver......................... 170
Menu Options for the PostScript Printer Driver 171
Canceling Printing......................173
Printing from the Printer Driver on Mac OS. . . . . 173
Printing Basics.........................173
Printing on 2-Sides......................175
Printing Several Pages on One Sheet.........176
Printing and Stacking in Page Order (Reverse
Order Printing)........................176
Printing a Reduced or Enlarged Document. . . . 177
Stacking Each Set of Copies by Alternately
Rotating 90 Degrees or by Osetting.........178
Adjusting the Print Color.................178
Canceling Printing......................179
Menu Options for the Printer Driver.........179
Making Operation Settings for the Mac OS
Printer Driver......................... 181
Printing from the PostScript Printer Driver on
Mac OS................................182
Using an Optional Device with a PostScript
Printer Driver......................... 183
Menu Options for the PostScript Printer Driver 183
Canceling Printing......................184
Printing from Smart Devices.................185
Using Epson iPrint......................185
Canceling Ongoing or Queued Jobs............187
Options
Types and codes of Optional Items............188
Printer Settings When Using the Finisher Unit. . . . 188
Ejecting Paper and Stapling Using the Finisher
Unit...................................188
Using the Manual Staple....................189
Using the Paper Cassette Lock................190
Consumables
Ink Cartridge............................192
Ink Cartridge Handling Precautions.........192
Ink Cartridge Codes.....................193
Ink Cartridge Replacement Method......... 194
Checking the Ink Levels..................194
Maintenance Box.........................194
Maintenance Box Handling Precautions. . . . . . 194
Maintenance Box Code...................195
Replacing the Maintenance Box............ 195
Checking the Available Space in the
Maintenance Box.......................196
Staple Cartridge..........................196
Staple Cartridge Replacing................196
Network Service and Software Information
Application for Scanning Documents and
Images (Epson Scan 2).....................199
Adding the Network Scanner..............199
Application for Conguring Scanning from the
Computer (Document Capture Pro)...........200
Application for
Sending Faxes (FAX Utility).................201
Application for Sending Faxes (PC-FAX Driver). . 201 Application for Conguring Printer Operations
(Web Cong)............................202
Running Web Cong on a Web Browser. . . . . . 202
Running Web Cong on Windows.......... 203
Running Web
Soware Update Tools (Soware Updater). . . . . . 203
Installing the Latest Applications..............204
Installing a PostScript Printer Driver...........205
Installing a PostScript Printer Driver Using
USB Interface - Windows.................205
Installing a PostScript Printer Driver Using
Network Interface - Windows..............206
Installing a PostScript Printer Driver - Mac OS. 207 Installing the Epson Universal Printer Driver
(for Windows Only).......................208
Uninstalling Applications - Windows.........208
Uninstalling Applications - Mac OS..........209
Conguring
Cong
Fax Operations and
on Mac OS............203
Maintenance
Checking the Circuit Breaker................212
Checking the Clogged Nozzles...............214
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User's Guide
Contents
Solving Problems
Descriptions on the Screen..................216
Clearing a Paper Jam......................217
Paper Jam Occurs Frequently................218
Paper is Smeared or Scued.................218
Checking Messages on the LCD Screen.........218
Error Code on the Status Menu.............220
Copying Problems........................226
Cannot Copy..........................226
Copy Quality Problems...................226
Cannot Copy as Expected.................227
Faxing Problems......................... 228
Cannot Send or Receive as Expected.........228
Other Faxing Problems...................233
Scanning Problems........................234
Cannot Start Scanning...................234
Scanned Image Problems.................235
Cannot Save Scanned Images to the Shared
Folder...............................238
Other Scanning Problems.................242
Printing Problems........................ 243
Cannot Print from a Computer.............243
Cannot Print from an iPhone or iPad........ 244
Printing is Paused...................... 244
Printout Problems......................244
Other Printing Problems................. 247
PostScript Printer Driver Problems..........247
Problems with Optional Items................248
Finisher Unit and High Capacity Tray are
e
not Recognized........................ 248
Paper is not Ejected to the Finisher Unit. . . . . . 249
Lost the Paper Cassette Lock Key........... 249
Other Printing Problems................... 249
Banding or Unexpected Colors Appear.......250
Power does not Turn
Control panel gets dark...................250
Slight Electric Shock when Touching the Pinter 250
Operations Sounds Are Loud..............250
Date and Time Are Incorrect........... 250
e
External memory is not recognized..........251
Cannot save data in the external memory. . . . . 251
Forgot your Password....................251
2-sided Printing is Slow..................251
Control Panel does not Respond............251
On/O
...............250
Scanner Specications...................252
Interface Specications...................253
Fax Specications.......................253
Network Function List...................254
Wi-Fi Specications.....................255
Ethernet Specications...................256
Security Protocol.......................256
PostScript Level 3 Compatibility............256
Supported ird Party Services.............256
External USB Device Specications..........256
Supported Data Specications..............257
Dimensions...........................258
Electrical Specications..................259
Environmental Specications..............259
System Requirements....................260
Optional Product Specications..............260
Finisher Unit Specication................260
Finisher Bridge Unit Specication...........261
High Capacity Tray Specication........... 261
Available Fonts for PostScript..............262
Available Fonts for PCL (URW)............ 263
List of Symbol Sets......................265
Regulatory Information....................267
Standards and Approvals................. 267
German Blue Angel.....................269
Restrictions on Copying..................269
Where to Get Help........................270
Technical Support Web Site................270
Contacting Epson Support................270
Appendix
Technical Specications....................252
Printer
Specications
....................252
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User's Guide

About the Manuals

About the Manuals

Introduction to the Manuals

e following manuals are provided with the product.
❏ Important Safety Instructions (paper manual)
Provides instructions to ensure the safe use of this product. Read the instructions before using the product.
❏ Basic Guide (paper manual)
Explains the basic contents of this product, preparing the soware, and connecting with a computer.
❏ User's Guide (digital manual)
Provides information for general using of the printer, maintenance, solving problems, and product specications.
❏ Administrator's Guide (digital manual)
Provides network administrators with information on management and printer settings.
e latest manuals and useful information that in each language are available from the site.
http://epson.sn/
latest versions are also available from the following.
e
❏ Paper manual
Visit the Epson Europe support website at http://www.epson.eu/Support, or the Epson worldwide support website at http://support.epson.net/.
❏ Digital manual
Start EPSON Soware Updater on your computer. EPSON Soware Updater checks for available updates of Epson soware applications and the digital manuals, and allows you to download the latest version.
Related Information
& “
Soware
Update Tools
(Soware
Updater)” on page 203

Using the Manual to Search for Information

PDF manual allows you to search for information you are looking for by keyword, or jump directly to
e sections using the bookmarks. You can also print only the pages you need. is section explains how to use a PDF manual that has been opened in Adobe Reader X on your computer.
6
specic
Page 7
User's Guide
About the Manuals
Searching by keyword
Click Edit > Advanced Search. Enter the keyword (text) for information you want to nd in the search window, and then click Search. Hits are displayed as a list. Click one of the displayed hits to jump to that page.
Jumping directly from bookmarks
Click a title to jump to that page. Click + to view the lower level titles in that section. To return to the previous page, perform the following operation on your keyboard.
❏ Wi n d o w s: Ho ld do wn Alt, and then press ←.
❏ Mac OS: Hold down the command key, and then press ←.
Printing only the pages you need
You can extract and print only the pages you need. Click Print in the File menu, and then specify the pages you want to print in Pages in Pages to Print.
❏ To specify a series of pages, enter a hyphen between the start page and the end page.
Example: 20-25
❏ To specify pages that are not in series, divide the pages with commas.
Example: 5, 10, 15
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User's Guide
About the Manuals

Marks and Symbols

Caution:
!
Instructions that must be followed carefully to avoid bodily injury.
Important:
c
Instructions that must be observed to avoid damage to your equipment.
Note:
Provides complementary and reference information.
Related Information
& Links to related sections.

Descriptions Used in This Manual

❏ Screenshots may vary depending on your computer's environment (such as OS or settings).
❏ Screens and procedures that appear in this manual are from Windows 10 or OS X El Capitan unless otherwise
specied.
❏ Screens and menu items on the control panel may vary depending on the settings and situations.

Operating System References

Windows
In this manual, terms such as "Windows 10", "Windows 8.1", "Windows 8", "Windows 7", "Windows Vista", "Windows XP", "Windows Server 2016", "Windows Server 2012 R2", "Windows Server 2012", "Windows Server 2008 R2", "Windows Server 2008", "Windows Server 2003 R2", and "Windows Server 2003" refer to the following operating systems. Additionally, "Windows" is used to refer to all versions.
❏
Microso
❏ Microso
❏ Microso
❏ Microso
❏ Microso
❏ Microso
❏ Microso
❏
Microso
❏ Microso
❏ Microso
❏
Microso
Win dow s® 10 operating system
®
Win dow s® 8.1 operating system
®
Win dow s® 8 operating system
®
Win dow s® 7 operating system
®
Win dow s Vis ta® operating system
®
Win dow s® XP operating system
®
Win dow s® XP Professional x64 Edition operating system
®
Win dow s S e r ve r® 2016 operating system
®
Win dow s S e r ve r® 2012 R2 operating system
®
Win dow s S e r ve r® 2012 operating system
®
Win dow s S e r ve r® 2008 R2 operating system
®
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User's Guide
About the Manuals
❏ Microso® Win dow s S e r ve r® 2008 operating system
❏
Microso
❏ Microso
Mac OS
In this manual, "Mac OS" is used to refer to macOS Sierra, OS X El Capitan, OS X Yosemite, OS X Mavericks, OS X Mountain Lion, Mac OS X v10.7.x, and Mac OS X v10.6.8.
Win dow s S e r ve r® 2003 R2 operating system
®
Win dow s S e r ve r® 2003 operating system
®

Important Information

❏ Unauthorized copying for all or any part of the contents of this manual is prohibited.
❏ e contents of this manual is subject to change without notice.
❏
e specications improvement.
❏ If you have any questions, nd any mistakes, missing descriptions in the manuals, please contact Epson support.
❏ Epson cannot assume responsibility for any damage caused as a result of operations performed in this manual.
❏ Epson cannot assume responsibility for any damage caused by not following the instructions in the manual, or
for any damage caused by repairs or modications performed by third parties other than Epson or a certied Epson engineer.
and appearance of this product may vary in the future without prior notice for product
9
Page 10
User's Guide

Important Safety Instructions

Important Safety Instructions
Read and follow these instructions to ensure safe use of this printer. Make sure you keep this manual for future reference. Also, be sure to follow all warnings and instructions marked on the printer.
Some of the symbols used on your printer are to ensure safety and proper use of the printer. Visit the following Web site to learn the meaning of the symbols.
http://support.epson.net/symbols

Setting Up the Printer

❏ Do not move the printer by yourself.
❏ Do not place or store the printer outdoors, near excessive dirt or dust, water, heat sources, or in locations
subject to shocks, vibrations, high temperature or humidity.
❏ Place the printer on a at, stable surface that extends beyond the base of the printer in all directions. e printer
will not operate properly if it is tilted at an angle.
❏ Avoid places subject to rapid changes in temperature and humidity. Also, keep the printer away from direct
sunlight, strong light, or heat sources.
❏ Do not block or cover the vents and openings in the printer.
❏ Allow space above the printer so that you can fully raise the ADF Unit (Automatic Document Feeder Unit).
❏ Leave enough space in front of the printer and to the le and right to perform printing and maintenance.
❏ Be sure the AC power cord meets the relevant local safety standards. Use only the power cord that comes with
this product. Use of another cord may result in this product only. Use with other equipment may result in re or electric shock.
❏ Use only the type of power source indicated on the printer's label.
❏ Place the printer near a wall outlet where the plug can be easily unplugged.
❏ Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and o.
❏ Avoid electrical outlets controlled by wall switches or automatic timers.
❏ Keep the entire computer system away from potential sources of electromagnetic interference, such as
loudspeakers or the base units of cordless telephones.
❏ e power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place
objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over. Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter and leave the transformer.
or electric shock.
re
product’s power cord is for use with
is
❏ If you use an extension cord with the printer, make sure that the total ampere rating of the devices plugged into
the extension cord does not exceed the cord's ampere rating. Also, make sure that the total ampere rating of all devices plugged into the wall outlet does not exceed the wall outlet's ampere rating.
❏ If you plan to use the printer in Germany, the building installation must be protected by a 10 or 16 amp circuit
breaker to provide adequate short-circuit protection and over-current protection for the printer.
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User's Guide
Important Safety Instructions

Using the Printer

❏ Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by
yourself, except as specically explained in the printer’s manuals.
❏ Unplug the printer and refer servicing to qualied service personnel under the following conditions:
e power cord or plug is damaged; liquid has entered the printer; the printer has been dropped or the casing damaged; the printer does not operate normally or exhibits a distinct change in performance. Do not adjust controls that are not covered by the operating instructions.
❏ Take care not to spill liquid on the printer and not to handle the printer with wet hands.
❏ If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them
thoroughly with soap and water. If the liquid crystal solution gets into your eyes, ush them immediately with water. If discomfort or vision problems remain aer a thorough ushing, see a doctor immediately.
❏ Avoid touching the components inside the printer unless instructed to do so in this guide.
❏ Do not touch the areas indicated by caution labels inside the printer and the optional items.
❏ Avoid using a telephone during an electrical storm. ere may be a remote risk of electric shock from lightning.
❏ Do not use a telephone to report a gas leak in the vicinity of the leak.
❏ When connecting the printer to a computer or other device with a cable, ensure the correct orientation of the
connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation may damage both devices connected by the cable.
❏ Do not insert objects through the slots in the printer.
❏ Do not put your hand inside the printer during printing.
❏ Do not use aerosol products that contain ammable gases inside or around the printer. Doing so may cause re.
❏ Be careful not to trap your ngers when opening the covers, trays, cassettes, or when performing operations
inside the printer.
❏ Do not press too hard on the scanner glass when placing the originals.
❏ Always turn the printer o using the
the power light stops ashing.
❏ If you are not going to use the printer for a long period, be sure to unplug the power cord from the electrical
outlet.
❏ Do not sit or lean on the printer. Do not put heavy objects on the printer.
❏ When using the printer, make sure you lock the adjuster bolts of the printer.
❏ Do not move the printer when the adjuster bolts are locked.
P
button. Do not unplug the printer or turn o the circuit breaker until

Handling the Consumable Products

❏ Be careful when you handle used ink cartridge, as there may be some ink around the ink supply port.
❏ If ink gets on your skin, wash the area thoroughly with soap and water.
❏ If ink gets into your eyes, ush them immediately with water. If discomfort or vision problems continue aer
a thorough
❏ If ink gets into your mouth, see a doctor right away.
ushing,
see a doctor immediately.
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User's Guide
Important Safety Instructions
❏ Do not disassemble the ink cartridge and the maintenance box; otherwise ink may get into your eyes or on your
skin.
❏ Do not shake ink cartridge too vigorously; otherwise ink may leak from the ink cartridge.
❏ Keep ink cartridge and maintenance box out of the reach of children.
❏ Do not let the paper’s edge slide across your skin because the edge of the paper may cut you.
Related Information
& “Ink Cartridge Handling Precautions” on page 192 & “Maintenance Box Handling Precautions” on page 194

Protecting Your Personal Information

When you give the printer to someone else or dispose of it, erase all the personal information stored in the printer's memory by selecting the menus on the control panel as described below.
❏ Settings > General Settings > System Administration > Restore Default Settings > Clear All Data and
Settings
❏ Settings > General Settings > System Administration > HDD Erase Settings > Erase All Memory > High
Speed or Overwrite
Data on the HDD can be completely erased by High Speed or Overwrite. e Overwrite function overwrites any invalid data in the memory which can take some time to process.
❏ Settings > General Settings > System Administration > Clear Internal Memory Data > PDL Font, Macro,
and Working Area

Disposing of European Printer Models

ere is a battery in the printer.
e crossed out wheeled bin label that can be found on your product indicates that this product and incorporated batteries should not be disposed of via the normal household waste stream. To prevent possible harm to the environment or human health please separate this product and its batteries from other waste streams to ensure that it can be recycled in an environmentally sound manner. For more details on available collection facilities please contact your local government symbols Pb, Cd or Hg indicates if these metals are used in the battery.
or the retailer where you purchased this product. Use of the chemical
oce
12
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User's Guide

Printer Basics

Printer Basics

Part Names and Functions

Front/Right side
Control panel Allows you to make settings and perform operations on the printer.
A
Also displays the printer’s status.
ADF cover (F) Open when paper is jammed in the ADF (Automatic Document
B
Feeder).
ADF (Automatic Document Feeder) Device that automatically loads documents.
C
Face down tray Holds the print outs.
D
MP tray Loads the paper. You can load all types of paper (thick paper and
E
envelopes) that can be used in this printer.
Cover (J) Open when paper is jammed.
F
Cover (E) Open when paper is jammed.
G
Paper cassette 1, 2, 3, 4 (C1, C2, C3, C4) Loads the paper.
H
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User's Guide
Front cover (L) Open when paper is jammed or when replacing the maintenance
I
Ink cartridge cover (A) Open when replacing the ink cartridge.
J
External interface USB port Connects memory devices.
K
Front/Left side
Printer Basics
box.
Scanner glass Place the document face-down on the scanner glass.
A
Cleaner This is a service part for cleaning the inside of the printer. (It can
B
also be used as a substitute for a soft cloth when wiping the scanner glass surface.)
Maintenance box cover (H) Open when replacing the maintenance box. You need to open the
C
front cover (L) rst.
Face up tray Holds the print outs.
D
Duplexing unit (D1) Open when paper is jammed.
E
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User's Guide
Back/Right side
Printer Basics
USB port Connects a USB cable. Make sure that you check the direction on
A
the label stuck to the printer, and then connect in the right direction.
LAN port Connects a LAN cable.
B
EXT. port Connects external phone devices.
C
LINE port Connects a phone line.
D
AC inlet Connects the power cord.
E
Circuit breaker If a short-circuit occurs within the printer, the power supply circuit
F
shuts o automatically. Do not operate the printer without performing periodic inspections.
Some printers do not have circuit breakers.
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User's Guide
When Optional Extras are Installed
Printer Basics
Finisher unit Outputs sorted or stapled documents.
A
Finisher tray Holds sorted or stapled documents.
B
Output tray Holds received faxes.
C
Finisher bridge unit Connects the main unit and the nisher.
D
High capacity tray Loads the paper.
E
Turning the Power On and O
Turning the Power On
Press the power button on the control panel to turn on the power. Hold down the is displayed. Make sure that the circuit breaker is on before turning on the power.
button until the LCD screen
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User's Guide
Printer Basics
e home screen is displayed when startup is complete.
Turning the Power O
Press the
button, then follow the on-screen instructions to turn o the power.
Important:
c
❏ Do not unplug the power cord directly or turn o the power using the circuit breaker.
❏ When unplugging the power cord, wait until the power light is o and the LCD screen has disappeared.
Related Information
& “Control Panel Part Names” on page 18
17
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User's Guide

Control Panel

Control Panel Part Names

Printer Basics
A
B
C
D
E
F
G
H
Power button
Home button
Returns you to the home screen.
Touch scre e n
Displays the setting items and messages.
When no operations are performed for a turns o. Tap anywhere on the touch screen to turn on the display.
N-Mark
Pass a smart device such as smartphone and tablet that support NFC over this mark to print or scan directly.
Paper Clip holder
Power light
Turns on or ashes when the printer is on. Turns o when the printer turns o.
Fax reception light
Turns on when received documents that have not yet been processed.
Error light
Turns on or ashes when an error occurs.
length of time, the printer enters sleep mode and the display
specic
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User's Guide
Printer Basics
I
Data light
Flashes when the printer is processing data, and turns on when there are jobs waiting to be processed.
You can tilt the control panel.

Touch Screen Operations

touchscreen is compatible with the following operations.
e
Ta p Press or select the items or the icons.
Flick
Slide
Scroll the screen swiftly.
Hold and move the items around.
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User's Guide
Home Screen Conguration
Ti tl e
A
indicates the current screen.
Printer Basics
Displays information on each item. Grayed out items are not available.
B
Displays the Printer Status.
Indicates the network connection status. Tap to displays the guide screen of the network connection.
Displays the volume setting screen.
Enters the printer into sleep mode.
Displays the help screen contains operating instructions and troubleshooting.
Tap to display the log in screen. Tap the log out icon after using the printer. This icon is displayed when users operations are restricted by the administrator.
Menu selection screen. Tap to display each menu screen.
C
You can change the position and order of the menu icon.
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User's Guide
Displays the status of jobs and printer. The contents of display change depending on the printer’s status.
D
Job/Status Displays on-going jobs and jobs that are standing by. Tap to display the type of jobs, arrival
Printer Basics
Displays the number of faxes that have not been processed. Tap to display the list of jobs.
time, user names, and so on as a list.
Pauses the current job and allows you to interrupt another job. You cannot interrupt from a computer.
Sets the paper size and paper type for the output sources.
An information for the interrupted job, error or unread fax, and job name
Stop Pauses the processing job.
Clock Displays the current time when there is no specic printer status to display.
Menu Screen
A
Switch the setting screen. The contents of each tab diers depending on each menu.
Displays the printer’s status such as the Interrupt status, Error status, current job, and unprocessed faxes.
Conguration
B
C
Displays the contents of each tab. Tap on each item to change the setting.
Displays the common operation buttons.
❏ Presets:
Tap to display the preset list. Select a preset or save the current settings as a preset.
❏ Reset:
Tap to cancel changes you have made and return to the original settings.
❏ Preview:
Tap to conrm the scanned image on the screen before copying, scanning, or sending a fax.
❏
x
Tap to execute Copy, Scan, or Fax jobs.
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User's Guide

Access Control and Login

Conrmation method of Access Control
Printer Basics
is printer has functions that can be limited users by an administrator. If Access Control has been applied. It is also displayed if the administrator has locked some functions.
Login method to the printer
Ta p login information.
to log in to the printer. Select the user name and enter a password. Contact your printer administrator for
is displayed on the home screen,
Note:
When you have nished using the printer, tap
Related Information
& “Menu Options for System Administration in General Settings” on page 44
to log out.
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User's Guide

Preparing the Printer

Preparing the Printer

Managing Contacts

You can register up to 2000 entries that can be used for fax destination, sending scanned image by mail, or saving scanned image to network folder.
You can also use contacts in the LDAP server. For registering a destination of LDAP server, see the Administrator's Guide for details.
Note:
❏ You need to set the email server for registering a email address. Make sure to check the email server in advance.
❏ When a password conrmation screen displays during performance, contact your printer administrator.

Registering Contacts

1.
Ta p Settings on the home screen.
2. Tap Contacts Manager > Add/Edit/Delete.
3. Tap Add New > Add Contact.
4.
Select the type of contact that you want to register.
❏ Fax:
Register a contact (fax number) to send a fax.
❏ Email:
Register an email address to send a scanned image or forward a received fax.
❏ Network Folder/FTP:
Register a network folder to save a scanned image of received fax.
5. Make the necessary settings.
Items that must be entered are displayed as "XXXXX (Required)".
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Preparing the Printer
Note: Selecting the Browse icon searches a folder on computers connected to the network. You can use the icon only when Communication Mode is set to SMB.
6.
Ta p OK.
Related Information
& “Menu Options for Contacts Manager” on page 45

Registering Grouped Contacts

Adding contacts to a group allows you to send a fax or send a scanned image by an email to multiple destinations at the same time. Up to 200 destinations can be registered to a group.
1. Tap Settings on the home screen.
2. Tap Contacts Manager > Add/Edit/Delete.
Ta p Add New > Add Group.
3.
4. Select the type of contact that you want to register.
❏ Fax:
Register a contact (fax number) to send a fax.
❏ Email:
Register an email address to send a scanned image or forward a received fax.
5. Enter group name and make the other necessary settings.
Items that must be entered are displayed as "XXXXX (Required)".
6. Tap Contact(s) Added to the Group (Required).
7. Select the contacts that you want to register in the group, and then tap Close. To cancel the selection, tap it again.
8.
Ta p OK.
Related Information
& “Menu Options for Contacts Manager” on page 45

Registering Frequently Used Contacts

1. Tap Settings on the home screen.
Ta p Contacts Manager > Frequent.
2.
3. Select the type of contact that you want to register.
4. Tap Edit.
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User's Guide
Preparing the Printer
5. Select frequently used contacts that you want to register, and then tap OK. To cancel the selection, tap it again.
6. Tap Close.
Related Information
&
“Menu Options for Contacts Manager” on page 45

Register Contacts on a Computer

Using Epson Net See the Administrator's Guide for details.
Cong
or Web
, you can create a contact list on your computer and import it to the printer.
Cong

Backing up Contacts using a Computer

Using Epson Net Cong or Web Cong, you can back up the contact data stored in the printer to the computer. See the Administrator's Guide for details.
Contacts data may be lost due to a printer malfunction. We recommend that you make a backup of the data whenever you update the data. Epson shall not be responsible for the loss of any data, for backing up recovering data and/or settings even during a warranty period.

Registering a Favorite Setting

You can register frequently used copy, fax, and scan settings as presets for up to 50 contacts. You can easily select them from the preset list.

How to Register

You can register presets from each menu screen such as Copy or the home screen.
Note:
If you cannot edit the presets, they may have been locked by the administrator. Contact your printer administrator for assistance.
Registering from Each Menu
1. Make settings on the screen of the menu that you want to register a preset.
2.
Ta p
3. Do one of the following.
❏ To register a new preset, tap Add New.
❏ To edit a preset, select the target that you want to overwrite.
4.
Tap t he Name box and enter the name.
and then tap Save as Preset.
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User's Guide
Preparing the Printer
5. Tap OK.
Registering from Home Screen
1. Tap Presets from the home screen.
2. Tap Add New and then select the feature for which you want to register a preset.
Make settings and then tap Save.
3.
4. Tap the Name box and enter the name.
5. Tap OK.

How to Use

Displays the registered preset list by tapping on the screen of each menu or Presets from the home screen. Select the preset that you want to load and then tap
Note:
Only the list registered on that function is displayed from the screen of each menu.
.

Adding a Shortcut to the Home Screen

You can add a registered preset to the home screen as shortcuts. is allows you to easily start copying, scanning, or faxing using the preset settings.
1. Tap Presets on the home screen.
Presets list is displayed.
e
2. Tap next to the preset that you want to add as a shortcut, and then tap Add Shortcut on Home Screen.
When you add Quick Copy as the shortcut for copying, you can make a copy by simply tapping the preset on the home screen.
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User's Guide
Preparing the Printer

Loading Papers

Available Paper Types and Capacities

Followings are the available papers for this printer. Using other papers causes paper jams and damage to the printer.
e paper quality may change depending on the environment. We recommend purchasing paper aer checking your environment beforehand. Make sure that you perform a test print before using paper such as recycled paper and envelopes with large variations in quality.
Paper Type/Paper Name Paper Size Loading Capacity (Sheets or Envelopes) Automatic
2-Sided
MP tray Paper Cassette 1 to 4
Printing
Plain paper
Copy paper
Letterhead
Recycled paper
Color paper
Preprinted paper
Thick paper
High Quality Paper
60 to 160
2
g/m
A3+, SRA3, 12 x 18 in
A3, Tabloid, B4, Legal, Indian-Legal,
8.5 x 13 in, Letter, A4, B5, Executive, A5, Half letter, 16K (195×270 mm), 8K (270×390 mm)
B6, A6 – –
User Dened (mm)
(55 to 330.2 x 127 to 1200)
User Dened (mm)
(139.7 to 297 x 182 to
431.8)
Up to the line indicated by the triangle symbol on the edge guide.
2
(80 g/m
: 150)
––
Up to the line indicated by the triangle symbol on the edge guide.
2
(80 g/m
–
Up to the line indicated by the triangle symbol on the edge guide.
(80 g/m
: 550)
2
: 550)
✓
*1
✓
*1
✓
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User's Guide
Preparing the Printer
Paper Type/Paper Name Paper Size Loading Capacity (Sheets or Envelopes) Automatic
2-Sided
MP tray Paper Cassette 1 to 4
Printing
Thick paper
Extra thick paper
Epson Bright White Ink Jet
*2
Paper
Epson Matte Paper­Heavyweight
Epson Archival Matte Paper
Epson Double-Sided Matte
*2
Paper
*2
161 to 350
2
g/m
A3+, SRA3, 12 x 18 in, A3, Tabloid, B4, Legal, Indian­Legal, 8.5 x 13 in, Letter, A4, B5, Executive, A5, Half letter, 16K (195×270 mm), 8K (270×390 mm), B6, A6,
User Dened (mm)
(55 to 330.2 x 127 to 1200)
A4 80 450 ✓
A3+, A3, A4 20 – –
*2
A3+, A3, A4 20 – –
A3+, A3, A4 20 – –
Up to the line indicated by the triangle symbol on the edge guide.
( or 30 sheets)
––
Epson Photo Quality Ink Jet
*2
Paper
Envelope
*1 Automatic 2-sided range (mm) Width: 139.7 to 297, Length: 182 to 431.8
*2 Genuine Epson paper
*3 If the
*3
is on the short edge, make sure you include the
ap
A3+, A3 50 – –
A4 100 – –
Envelope #10, Envelope DL, Envelope C4, Envelope C5, Envelope C6
10 – –
when setting the
ap
user-dened
size.
Note:
❏ e availability of paper varies by location. For the latest information on paper available in your area, contact Epson
support.
❏ When printing on paper longer than 483 mm as the user
size, it is printed using the standard print quality
dened regardless of the settings in the paper type and paper name. Also, the printer slows down the print speed for some types of paper such as plain paper.
❏ Genuine Epson paper is not available when printing with the Epson universal printer driver.
Related Information
& “Part Names and Functions” on page 13
28
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User's Guide
Preparing the Printer
& “Technical Support Web Site” on page 270
Available Paper Thickness
Followings are the available paper thickness (paper weight g/m2 : per 1 m 2 expressed in grams). Although it meets the thickness of the paper, deteriorations of printing quality or paper jams may occur depending on the paper quality (such as paper grain direction, hardness, etc.).
Paper Type Paper Thickness (Paper weight)
Plain paper
Copy paper
Letterhead
Recycled paper
Color paper
Preprinted paper
Thick paper
Extra thick
High Quality Paper
Envelope #10
DL
C6
C5
C4

Unavailable Paper Types

60 to 350 g/m
75 to 90 g/m
80 to 100 g/m
2
2
(20 to 24 lb)
2
(21 to 26 lb)
Do not use the following papers. Using these papers may cause paper jams, smears on the printout, or damage to the printer.
❏ Papers that are wavy and damp
❏ Papers that have not dried
printing on one side.
aer
❏ Papers that are wadded and curled
❏ Papers that are torn, cut, folded
❏ Papers that are too thick, too thin
❏ Preprinted papers that used other inkjet printers, thermal transfer printers, page printers or copiers
❏ Papers that are perforated
❏ Papers that have stickers
❏ Papers held together with tape, staples, paper clips, perforated and so on.
❏ Do not use envelopes with adhesive surfaces on the aps or window envelopes.
❏ Pre-punched paper
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User's Guide
Preparing the Printer
Related Information
& “Available Paper ickness” on page 29

Paper Handling

❏ Read the instruction sheets supplied with the paper.
❏ Fan and align the edges of the paper before loading.

Paper Storage

Notice the following when storing papers.
❏ Seal the rest of papers in a plastic bag to avoid absorbing moisture.
❏ Keep in a place with less humidity. Also, do not wet the paper.
❏ Keep away from direct sunlight.
❏ Do not stand papers, place it on a at.
Note:
Although you store papers as mentioned above, the deterioration of print quality or paper jams may occur depending on the environment. Before using stored paper, try printing a small amount of paper and check for paper jams or smears on the printout.

How to Load Papers

See the printer’s help for operating instructions. Tap on the control panel, then tap How To > Load paper.
loading paper in the MP tray, set the paper size and type on the settings screen displayed on the control
Aer panel.
Important:
c
Insert and remove the paper cassette slowly. Insert the high capacity tray slowly because the tray is heavy due to the large amount of paper loaded in the tray.
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User's Guide
Preparing the Printer
Note:
When you change the position of the edge guides in the paper cassette, release the lock on the cassette and then move the edge guides.
changing the position, lock the cassette again.
Aer
Load envelopes in the same orientation as shown in the following illustration.
❏ Envelopes
If the ap is on the short edge, make sure you include the ap when setting the user-dened size.
Related Information
& “Descriptions on the Screen” on page 216 & “Available Paper Types and Capacities” on page 27 & “Unavailable Paper Types” on page 29 & “Paper Handling” on page 30 & “Paper Storage” on page 30
31
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User's Guide
Preparing the Printer

Setting the Paper Type

To obtain optimum printing results, select the paper type that suits the paper.
Paper Name Paper Type
Epson Bright White Ink Jet Paper
Epson Matte Paper­Heavyweight
Epson Archival Matte Paper
Epson Double-Sided Matte Paper
Epson Photo Quality Ink Jet Paper
Plain paper
(60 to 75 g/m
Plain paper
(76 to 90 g/m
Thick paper
(91 to 105 g/m
*
*
*
*
*
2
)
2
)
2
)
Control Panel Printer Driver PostScript Printer
Driver
plain papers1 plain papers1 Plain1 plain papers1
Matte Epson Matte Epson Matte -
Matte Epson Matte Epson Matte -
Matte Epson Matte Epson Matte -
Matte Epson Matte Photo Quality Ink
Jet Paper
plain papers1 plain papers1 Plain1 plain papers1
plain papers2 plain papers2 Plain2 plain papers2
Thick-Paper1 Thick-Paper1 Thick-Paper1 Thick-Paper1
Epson Universal Printer Driver
-
Thick paper
(106 to 135 g/m
Thick paper
(136 to 160 g/m
Thick paper
(161 to 250 g/m
Extra thick paper
(251 to 350 g/m
* : Genuine Epson paper
2
2
2
2
Thick-Paper2 Thick-Paper2 Thick-Paper2 Thick-Paper2
)
Thick-Paper3 Thick-Paper3 Thick-Paper3 Thick-Paper3
)
Thick-Paper4 Thick-Paper4 Thick-Paper4 Thick-Paper4
)
Extra Thick-Paper Extra Thick-Paper Extra Thick-Paper Extra Thick-Paper
)

Placing Originals

Place originals on the scanner glass or the ADF (Automatic Document Feeder).
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Preparing the Printer

Placing Originals on the ADF

You can copy and scan multiple originals at once.
Available Originals for the ADF
Available Paper Sizes
Paper Type High-quality paper, Plain paper, Recycled paper
Paper Thickness (Weight of Paper) 52 to 128 g/m
Loading Capacity 150 sheets or 16.5 mm (0.65 in.)
*If the width of the original is the same, you can also scan documents with mixed sizes.
❏ A3/A4
❏ B4/B5
❏ Letter/Legal
Even when the original meets the specications for media that can be placed in the ADF, it may not feed from the ADF or the scan quality may decline depending on the paper properties or quality.
*
A6 to A3/Ledger (Maximum 297×431.8 mm (11.7x17 in.) )
Important:
c
To prevent paper jams, avoid placing the following originals in the ADF. For these types, use the scanner glass.
❏ Originals that are torn, folded, wrinkled, deteriorated, or curled
❏ Originals with binder holes
❏ Originals held together with tape, staples, paper clips etc.
❏ Originals that have stickers or labels stuck to them
❏ Originals that are cut irregularly or not right angled
❏ Originals that are bound
❏ OHPs, thermal transfer paper, or carbon backs
❏ Originals that are just printed out (not dried, not cooled, and so on)
Placing Originals
Ta p on the control panel, and then tap How To > Place Originals.
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User's Guide
Preparing the Printer
Related Information
& “Descriptions on the Screen” on page 216
Placing Originals on the ADF for 2-up Copying
Place the originals in the direction shown in the illustration, and then select the orientation setting.
❏ Placing the originals in the up direction: Select Up Direction on the control panel as described below.
Copy > Advanced > Orientation (Original) > Up Direction
Place the originals on the ADF in the direction of the arrow.
❏ Placing the originals in the le direction: Select Le Direction on the control panel as described below.
Copy > Advanced > Orientation (Original) >
Place the originals on the ADF in the direction of the arrow.
Direction
Le

Placing Originals on the Scanner Glass

You can copy and scan irregular originals, thick originals, cardboard boxes, and so on.
Available Originals for the Scanner Glass
Available Paper Sizes Maximum 297x431.8 mm (11.7x17 in.)
Available Paper Weight Maximum 2 kg (4 lb)
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User's Guide
Preparing the Printer
Important:
c
❏ Do not apply too much force to the scanner glass. Otherwise, it may be damaged.
❏ Do not press with too much force on the original. If you press with too much force, blurring, smudges, and spots
may occur.
❏ When placing bulky originals such as books, prevent exterior light from shining directly onto the scanner glass.
e size of your original may not be automatically detected.
❏ If the original has marks from folding or wrinkles, smooth them out, and then place them on the scanner glass.
Images may be blurred at the parts where the original is not in close contact with the scanner glass.
❏ Remove the originals aer scanning. If you leave the originals on the scanner glass for a long time, they may stick
to the surface of the glass.
Placing Originals
Ta p on the control panel, then select How To > Place Originals.
Note:
❏ A range of 1.5 mm from the edges of the scanner glass is not scanned.
❏ When originals are placed in the ADF and on the scanner glass, priority is given to the originals in the ADF.
Related Information
& “Descriptions on the Screen” on page 216

Detecting the Original Size Automatically

When you select Auto Detect as the Paper Setting, the following types of paper size are identied automatically.
❏ ADF:
*1
A3
, B4*1, A4, B5, A5
*1 Only when placing the short edge of the original toward the paper feed entrance of the ADF.
*2 Only when placing the long edge of the original toward the paper feed entrance of the ADF.
❏ Scanner glass:
*1
A3
, B4*1, A4, B5, A5
*1 Only when placing the short edge of the original toward the left side of the scanner glass.
*2
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User's Guide
Preparing the Printer

Inserting an External USB Device

Inserting and Removing an External USB Device

1. Insert an external USB device into the printer.
2. When you have nished using the external USB device, remove the device.
Related Information
& “External USB Device Specications” on page 256

Menu Options for Settings

Ta p Settings on the home screen of the printer to make various settings.

Menu Options for Basic Settings in General Settings

LCD Brightness:
Adjust the brightness of the LCD screen.
Sound:
Adjust the volume and select the type of the sound.
Detect Double Feed:
Select On to detect a double-feed paper error when scanning with the ADF.
Sleep Timer:
Adjust the time period to enter a sleep mode (energy saving mode) when the printer has not performed any operations. e LCD screen turns black when the setting time passes.
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User's Guide
Power O Timer:
Preparing the Printer
Select to turn the printer o if it is not used for a before power management is applied. Any increase will aect the product’s energy eciency. Please consider the environment before making any change.
specied
period of time. You can adjust the time
Date/Time Settings:
❏ Date/Time
Enter the current date and time.
❏ Daylight Saving Time
Select the summer time setting that applies to your area.
❏ Ti me Di e re nc e
Enter the time dierence between your local time and UTC (Coordinated Universal Time).
Country/Region:
Select the country or region in which you are using your printer. If you change the country or region, your fax settings return to their defaults and you must select them again.
Language:
Select the language used on the LCD screen.
Start-up Screen:
Specify the initial menu displayed on the LCD screen when the printer turns on and Operation Time Out is enable.
Edit Home:
Change the layout of the icons on the LCD screen. You can also add, delete, and replace icons.
Wall Paper:
Change the background color of the LCD screen.
You can also select a background image from a memory device. Only JPEG format is supported.
Operation Time Out:
Select On to return to the initial screen when no operations have been performed for the specied time. When user restrictions have been applied and no operations are performed for the specied time, you are logged out and returned to the initial screen. When printing is paused from the status monitor or cancel button, and no operations have been performed for the specied time, printing resumes automatically. If you select O for this feature, it does not automatically resume printing has been paused.
Color Print Count Alert:
Select On to display a conrmation message that asks if you want to continue printing when a print job with grayscale is counted as a color print job.
aer
Keyboard:
Change the layout of the keyboard on the LCD screen.
Default Screen(Job/Status)
Select the default information you want to display when you tap Default Screen(Job/Status).
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User's Guide
Preparing the Printer
Screen
Select On to enable animation eects when switching screens. If you select O, screen switching is faster.
Related Information
& “Saving Power” on page 46
Eect
:

Menu Options for Printer Settings in General Settings

Paper Source Settings:
Paper Setting:
Select the paper source to specify the paper size and paper type you loaded. When Paper Size Auto Detect is enabled, the printer detects the paper size you loaded.
MP Tray Priority:
Select On to give printing priority to paper loaded in the MP Tray.
A4/Letter Auto Switching:
Select On to feed paper from the paper source set as A4 size when there is no paper source set as Letter, or feed from the paper source set as Letter size when there is no paper source set as A4.
Auto Select Settings:
Select On for any of following settings to automatically print on paper from any source containing paper that matches your paper settings.
❏ Copy
❏ Fax
❏ Other
Error Notice:
Select On to display an error message when the selected paper size or type does not match the loaded paper.
Paper Setup Auto Display:
Select On to display the Paper Setting screen when loading paper in the paper source.
User-Dened Paper Size List:
You can change the user dened size setting. is is useful when you print frequently on irregularly sized paper.
Output: Copy:
Select where to output when copying.
Output: Fax:
Select where to output when receiving a fax.
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User's Guide
Output: Other:
Select where to output when printing anything except for copies and faxes.
Printing Language:
Select the printing language for the USB interface or the network interface.
Universal Print Settings:
ese
Top Oset:
Left Oset:
Preparing the Printer
print settings are applied when you print by an external device without using the printer driver.
Adjust the top margin of the paper.
Adjust the
Top
in Back:
Oset
Adjust the top margin for the back of the page when performing 2-sided printing.
margin of the paper.
le
Left Oset in Back:
Adjust the le margin for the back margin of the page when performing 2-sided printing.
Skip Blank Page:
Skips blank pages in the print data automatically.
Job Separation
Select On to output copies separated by jobs.
Rotate Sort
Select On to rotate each copy by 90 degrees when printing multiple copies.
Insert Sheets per User
Select On to insert a slip sheet between jobs per sender when printing from a computer. Slip sheets are inserted from the specied paper source.
PDL Print Conguration:
Select the PDL Print Conguration options you want to use for PCL or PostScript printing.
Common Settings:
❏ Paper Size
Select the default paper size for PCL or PostScript printing.
❏ Paper Type
Select the default paper type for PCL or PostScript printing.
❏ Orientation
Select the default orientation for PCL or PostScript printing.
❏ Quality
Select the print quality for PCL or PostScript printing.
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Preparing the Printer
❏ Ink Save Mode
Select On to save ink by reducing the print density.
❏ Print Order
Last Page on Top:
Starts printing from the rst page of a le.
First Page on Top:
Starts printing from the last page of a
❏ Number of Copies
Set the number of copies to print.
❏ Binding Margin
Select the binding position.
❏ Auto Paper Ejection
Select On to eject paper automatically when printing is stopped during a print job.
le.
❏ 2-Sided Printing
Select On to perform 2-sided printing.
PCL Menu:
❏ Font Source
Resident
Select to use a font preinstalled on the printer.
Download
Select to use a font you have downloaded.
❏ Font Number
Select the default font number for the default font source. e available number varies depending on the settings you made.
❏ Pitch
Set the default font pitch if the font is scalable and of xed-pitch. You can select from 0.44 to
99.99 cpi (characters per inch), in 0.01 increments.
is
❏ Height
Set the default font height if the font is scalable and proportional. You can select from 4.00 to 999.75 points, in 0.25 increments.
is item may not appear depending on the font source or font number settings.
item may not appear depending on the font source or font number settings.
❏ Symbol Set
Select the default symbol set. If the font that you selected in the font source and the font number setting is not available in the new symbol set setting, the font source and the font number settings are automatically replaced with the default value, IBM-US.
❏ Form
Set the number of lines for the selected paper size and orientation. spacing (VMI) change, and the new VMI value is stored in the printer. changes in the page size or orientation settings cause changes in the Form value based on the stored VMI.
also causes a line
is
means that later
is
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❏ CR Function
Select the line feed command when printing with a driver from a specic operating system.
❏ LF Function
Select the line feed command when printing with a driver from a
❏ Paper Source Assign
Set the assignment for the paper source select command. When 4 is selected, the commands are set as compatible with the HP LaserJet 4. When 4K is selected, the commands are set as compatible with the HP LaserJet 4000, 5000, and 8000. When 5S is selected, the commands are set as compatible with the HP LaserJet 5S.
PS3 Menu:
❏ Error Sheet
Select On to print a sheet showing the status when an error occurs during PostScript or PDF printing.
❏ Coloration
Select the color mode for PostScript printing.
Preparing the Printer
specic
operating system.
❏ Binary
Select On when printing data that contains binary images. e application may send the binary data even if the printer driver setting is set to ASCII, but you can print the data when this feature is enabled.
❏ PDF Page Size
Select the paper size when printing a PDF le. If Auto is selected, the paper size is determined based on the size of the rst page.
Auto Error Solver:
Select an action to perform when a 2-sided printing error or a memory full error occurs.
❏ On
Displays a warning and prints in single-sided mode when a 2-sided printing error occurs, or prints only what the printer could process when a memory full error occurs.
❏
O
Displays an error message and cancels printing.
Memory Device Interface:
Select Enable to allow the printer to access an inserted memory device. If Disable is selected, you cannot save data to the memory device with the printer. is prevents condential documents from being removed illegally.
Thick Paper:
Select On to prevent ink from smearing on your printouts, however, this may lower the print speed. If you cannot prevent ink from smearing using this feature, try reducing the print density and copy density.
Quiet Mode:
Select On to reduce noise during printing, however, this may lower the print speed. Depending on the paper type and print quality settings you selected, there may be no dierence in the printer's noise level.
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Optimize Finishing:
Select On to reduce paper misalignment and improve the printer's ability to staple and stack paper. Using this feature decreases print speed.
Print Speed Priority
Select O to allow the printer to match the printing speed to the paper type and print data conditions. is allows you to prevent print quality from declining and paper jams.
PC Connection via USB:
Select Enable to allow a computer to access the printer when connected by USB. When Disable is selected, printing and scanning that is not sent over a network connection is restricted.
USB I/F Timeout Setting:
Specify the length of time in seconds that must elapse before ending USB communication with a computer aer the printer receives a print job from a PostScript printer driver or PCL printer driver. If the job ending is not clearly cause endless USB communication. When this occurs, the printer ends communication aer the specied time has elapsed. Enter 0 (zero) if you do not want to end communication.
Preparing the Printer
dened
from a PostScript printer driver or PCL printer driver, it can
Related Information
“Loading Papers” on page 27
& & “Printing JPEG Files from a Memory Device” on page 142 & “Printing PDF or TIFF Files from a Memory Device” on page 143

Menu Options for Network Settings in General Settings

Wi-Fi Setup:
Set up or change wireless network settings. Choose the connection method from the following and then follow the instructions on the LCD panel.
❏ Router
❏ Wi -Fi Di re ct
Wired LAN Setup:
Set up or change a network connection that uses a LAN cable and router. When this is being used, Wi­Fi connections are disabled.
Network Status:
Displays or prints the current network settings.
Connection Check:
Checks the current network connection and prints a report. If there are any problems with the connection, see the report to solve the problem.
Advanced:
Make the following detailed settings.
❏ Device Name
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Preparing the Printer
❏ TCP/IP
❏ Proxy Server
❏ Email Server
❏ IPv6 Address
❏ MS Network Sharing
❏ NFC
❏ Link Speed & Duplex
❏ Redirect HTTP to HTTPS
❏ Disable IPsec/IP Filtering
❏ Disable IEEE802.1X

Menu Options for Web Service Settings in General Settings

Epson Connect Services:
Displays whether the printer is registered and connected to Epson Connect.
You can register to the service by tapping Register and follow the instructions.
When you have registered, you can change the following settings.
❏ Suspend/Resume
❏ Unregister
For details, see the following web site.
https://www.epsonconnect.com/
http://www.epsonconnect.eu (Europe only)
Google Cloud Print Services:
Displays whether the printer is registered and connected to Google Cloud Print services.
When you have registered, you can change the following settings.
❏ Enable/Disable
❏ Unregister
For details on registering to Google Cloud Print services, see the following web site.
https://www.epsonconnect.com/
http://www.epsonconnect.eu (Europe only)
Related Information
& “Printing Using a Network Service” on page 210

Menu Options for Fax Settings in General Settings

See Related Information below.
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Preparing the Printer
Related Information
& “Menu Options for Fax Settings” on page 106

Menu Options for Scan Settings in General Settings

See Related Information below.
Related Information
& “Scanning” on page 115

Menu Options for System Administration in General Settings

Administrators use this feature. See the Administrator's Guide for details.

Menu Option for Print Counter

Displays the total number of prints, B&W prints, and color prints from the time you purchased the printer. Tap Print Sheet when you want to print the result.

Menu Option for Supply Status

Displays the approximate level of the ink and service life of the maintenance box.
When the ! mark is displayed, ink is running low or the maintenance box is nearly full. When the X mark is displayed, you need to replace the item as ink is expended or the maintenance box is full.

Menu Options for Maintenance

To maintain print quality, use the following features to clean the print head.
Print Head Nozzle Check:
Select this feature to check if the print head nozzles are clogged. e printer prints a nozzle check pattern.
Print Head Cleaning:
Select this feature to clean clogged nozzles in the print head.
Related Information
& “Checking the Clogged Nozzles” on page 214

Menu Option for Language

Select the language used on the LCD screen.
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Preparing the Printer

Menu Options for Printer Status/Print

Print Status Sheet:
Conguration Status Sheet:
Print information sheets showing the current printer status and settings.
Supply Status Sheet:
Print information sheets showing the status of consumables.
Usage History Sheet:
Print information sheets showing the usage history of the printer.
PS3 Font List:
Print a list of fonts that are available for a PostScript printer.
PCL Font List:
Print a list of fonts that are available for a PCL printer.
Network:
Wired LAN/Wi-Fi Status:
Displays the current network connection status.
Wi-Fi Direct Status:
Displays the current network connection status.
Email Server Status:
Displays the current settings.
Print Status Sheet:
Prints the current network settings.

Menu Options for Contacts Manager

Add/Edit/Delete:
Register and/or delete contacts for the Fax, Scan to Computer (Email), and Scan to Network Folder/FTP menus.
Frequent:
Register frequently used contacts to access them quickly. You can also change the order of the list.
Print Contacts:
Print your contact list.
View Options:
Change the way the contact list is displayed.
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Preparing the Printer
Search Options:
Change the method for searching contacts.
Related Information
& “Managing Contacts” on page 23

Menu Options for User Settings

You can change the default settings for your frequently used scanning, copying, and faxing settings. See the following related information for details.
Related Information
& “Menu Options for Copying” on page 51 & “Menu Options for Fax Mode” on page 102 & “Scanning” on page 115

Menu Option for Authentication System

You can check the status of the Authentication System and the Epson Open Platform.
Authentication Device Status
Displays the status of the Authentication System.
Epson Open Platform Information
Displays the status of the Epson Open Platform.

Saving Power

e printer enters sleep mode or turns o automatically if no operations are performed for a set period. You can adjust the time before power management is applied. Any increase will aect the product's energy eciency. Please consider the environment before making any change.
Depending on the location of purchase, the printer may have a feature that turns it o automatically if it is not connected to the network for 30 minutes.

Saving Power - Control Panel

1.
Ta p Settings on the home screen.
2. Tap General Settings > Basic Settings.
3. Do one of the following.
❏ Select Sleep Timer or Power O Settings > Power O If Inactive or Power O If Disconnected, and then
make settings.
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❏ Select Sleep Timer or Power O Timer, and then make settings.
Note: Your pro du c t m a y h ave th e Power O Settings or Power O Timer feature depending on the location of purchase.
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Copying

Copying

Copying

Copying Basics

is section explains the steps for basic copying.
1. Place the originals.
When you want to copy multiple originals, place all of the originals in the ADF.
2.
Ta p Copy on the home screen.
3. Check the settings in Basic Settings.
Tap the setting item to change it as necessary.
Note:
❏ Tap t he Advanced tab to make copy settings such as Original Type, Mixed Size Originals, or Image Quality, and
copy menus such as Book →2Pages or ID Card Copy.
❏ If you tap
❏ If the combination of paper related settings you require is not available,
details, and then change the settings.
, you can register frequently used copy settings as presets.
is displayed. Tap the icon to check the
4. Tap the value of the number of copies, and then enter the number of copies using the on-screen keypad.
5. Tap
Note:
You cannot preview when loading your originals in the ADF.
6. Tap x.
, and then check the scanned image and the settings such as the paper size.
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Copying
Related Information
& “Placing Originals” on page 32 & “Basic Settings Menu Options for Copying” on page 51 & “Advanced Menu Options for Copying” on page 54

Performing 2-Sided Copying

You can copy multiple originals or 2-sided documents on both sides of the paper.
1. Tap Copy on the home screen.
2.
Ta p Basic Settings > 2-Sided, and then select 1→2-Sided or 2→2-Sided.
You can also specify the orientation and binding position of the original and the copy result.
3. Set the other items as necessary.
4. Tap
Related Information
& “Copying Basics” on page 48 & “Basic Settings Menu Options for Copying” on page 51
x
.

Copying Multiple Originals onto One Sheet of Paper

You can copy two or four originals onto a single sheet of paper.
1. Tap Copy on the home screen.
2.
Ta p Basic Settings > Multi-Page, and select 2-up or 4-up.
You can also specify the layout order and orientation of the original.
3. Set the other items as necessary.
4. Tap
Note:
You cannot preview when loading your originals in the ADF.
to check the image.
5. Tap x.
Related Information
& “Copying Basics” on page 48 &
“Basic Settings Menu Options for Copying” on page 51
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Copying
Stacking Each Set of Copies by Alternately Rotating 90 Degrees or by
Osetting
You can sort the printouts by stacking them alternately in the portrait orientation and the landscape orientation. If you install the optional nisher unit, you can also sort by osetting each set of copies or use staplers.
1. Tap Copy on the home screen.
2. Tap Finishing on the Basic Settings tab.
3.
Select the Eject Paper option you want to use.
❏ Rotate Sort: When printing multiple copies, each set of copies is ejected alternately in the portrait and
landscape orientation.
Check the following settings when using this feature.
❏ Two paper sources are used. Load paper in the portrait orientation in one paper source and in the
landscape orientation in the other paper source, and then select Auto as the Paper Setting in Basic Settings.
❏ On the home screen, select Settings > Output: Copy, and make sure that the Face Down Tray is
selected.
❏ Shi Sort: When printing multiple copies, each set of copies is oset. is option is available when the
optional
4. If you are using the optional nisher unit, select the staple location in the Staple option as necessary, and then tap OK.
5. Set the other items as necessary.
6. Tap
x
nisher
.
unit is installed.
Related Information
& “Copying Basics” on page 48 & “Basic Settings Menu Options for Copying” on page 51
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Copying

Menu Options for Copying

Basic Settings Menu Options for Copying

Note:
e items may not be available depending on other settings you made.
Color Mode:
Select whether to copy in color or in monochrome.
❏ Auto
Detects whether the original is color or monochrome, and automatically copies using the most suitable color mode.
Depending on the original, monochrome originals may be detected as colored, or colored originals as monochrome. If auto detection is not operating correctly, copy by selecting Color or B&W as the color mode, or set the detection sensitivity. You can set the sensitivity by selecting Settings on the home screen > General Settings > System Administration > Copy Color Sensitivity.
❏ Color
Copies the original in color.
❏ B&W
Copies the original in black and white (monochrome).
Density:
Increase the level of density when the copying results are faint. Decrease the level of density when ink smears.
Paper Setting:
Select the paper source that you want to use. When Auto is selected, a suitable size is fed automatically depending on the auto detected original size and the specied magnication ratio.
Reduce/Enlarge:
Congures the magnication ratio of the enlargement or reduction. Tap the value and specify the magnication used to enlarge or reduce the original within a range of 25 to 400%.
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Copying
❏ Auto
Detects the scan area and automatically enlarges or reduces the original to t to the paper size you selected. When there are white margins around the original, the white margins from the corner
mark ( may be cropped.
❏ Reduce to Fit Paper
Copies the scanned image at a smaller size than the Reduce/Enlarge value to t within the paper size. If the Reduce/Enlarge value is larger than the paper size, data may be printed beyond the edges of the paper.
❏ Actual Size
Copies at 100 % magnication.
❏ A3→A4 and others
Automatically enlarges or reduces the original to t to a specic paper size.
) of the scanner glass are detected as the scan area, but the margins at the opposite side
Original Size:
Select the size and the orientation of your original. When you select Auto Detect, the size of your original is automatically detected. When copying non-standard size originals, select the size closest to your original.
2-Sided:
Select 2-sided layout.
❏ 1→1-Sided
Copies one side of an original onto a single side of paper.
❏ 2→2-Sided
Copies both sides of a double-sided original onto both sides of a single sheet of paper. Select the orientation of your original and the binding position of the original and the paper.
❏ 1→2-Sided
Copies two single-sided originals onto both sides of a single sheet of paper. Select the orientation of your original and the binding position of the paper.
❏ 2→1-Sided
Copies both sides of a double-sided original onto one side of two sheets of paper. Select the orientation and the binding position of the original.
Multi-Page:
Select the copy layout.
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Finishing:
Copying
❏ Single Page
Copies a single-sided original onto a single sheet.
❏ 2-up
Copies two single-sided originals onto a single sheet in 2-up layout. Select the layout order and the original orientation to place your original.
❏ 4-up
Copies four single-sided originals onto a single sheet in 4-up layout. Select the layout order and the original orientation to place your original.
Select how to eject the paper for multiple copies of multiple originals.
Select Collate (Page Order) to print multi-page documents collated in order and sorted into sets.
Select Group (Same Pages) to print multi-page documents by acquiring the same numbered pages as the group.
❏ Eject Paper
❏ Rotate Sort
Print alternately in the portrait direction and the landscape direction. Choose Auto as the Paper Setting when using this feature.
❏ Shi Sort
Oset
❏ Staple
*
each set of copies.
*
Select the staple location.
* Displayed when the nisher unit is installed.
Related Information
& “Types and codes of Optional Items” on page 188 & “Ejecting Paper and Stapling Using the Finisher Unit” on page 188
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Copying

Advanced Menu Options for Copying

Note:
e items may not be available depending on other settings you made.
Original Type:
Select the type of your original. Copies in optimal quality to match the type of original.
Mixed Size Originals:
You can place the following combination of sizes in the ADF at the same time. A3 and A4; B4 and B5. When using these combinations, originals are copied at the actual size of the originals. Place your originals by aligning the width of the originals as shown below.
Orientation (Original):
Select the orientation of your original.
Book →2Pages:
Copies two facing pages of a booklet onto separate sheets of paper.
Select which page of a booklet to scan.
Continuous Scanning:
You can place a large number of originals in the ADF in batches, and scan them as a single scanning job.
Image Quality:
Adjust image settings.
❏ Contrast
Adjust the dierence between the bright and dark parts.
❏ Saturation
Adjust the vividness of the colors.
❏ Red Balance, Green Balance, Blue Balance
Adjust the density for each color.
❏ Sharpness
Adjust the outline of the image.
❏ Hue Regulation
Adjust the color tone of the skin. Tap + to make it cold (increase green) and tap - to make it warm (increase red).
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❏ Remove Background
Select the darkness of the background. Tap + to lighten (whiten) the background and tap - to darken (blacken) it.
If you select Auto, the background colors of the originals are detected, and they are removed or lightened automatically. It is not applied correctly if the background color is too dark or not detected.
Binding Margin:
Select the binding position, margin, and orientation of your original for 2-sided copy.
Reduce to Fit Paper:
Copies the scanned image at a smaller size than the Reduce/Enlarge value to t within the paper size. If the Reduce/Enlarge value is larger than the paper size, data may be printed beyond the edges of the paper.
Remove Shadow:
Copying
Removes shadows that appear around copies when copying thick paper or that appear in the center of copies when copying a booklet.
Remove Punch Holes:
Removes the binding holes when copying.
ID Card Copy:
Scans both sides of an ID card and copies onto one side of paper.
Output Tray:
Select the output tray for Copying.
Page Numbering:
❏ Page Numbering
Select On to print page numbers on your copies.
❏ Format
Select the format for page numbering.
❏ Stamp Position
Select the position for page numbering.
❏ Change Numbering
Select which page you want to print the page number. Select Starting Page Number to specify the page on which page number printing should begin. You can also specify the starting page number in First Print Number.
❏ Size
Select the size of the number.
❏ Background
Select whether or not to make the page number's background white. If you select White, you can see the page number clearly when the background for the original is not white.
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Faxing

Faxing

Preparing to Fax

Connecting to a Phone Line

Compatible Telephone Lines
You can use the printer over standard analogue telephone lines (PSTN = Public Switched Telephone Network) and PBX (Private Branch Exchange) telephone systems.
You may not be able to use the printer with the following phone lines or systems.
❏ VoIP phone line such as DSL or ber-optic digital service
❏ Digital phone line (ISDN)
❏ Some PBX telephone systems
❏ When adapters such as terminal adapters, VoIP adapters, splitters, or DSL router are connected between the
telephone wall jack and the printer
Connecting the Printer to a Phone Line
Connect the printer to a telephone wall jack using an RJ-11 (6P2C) phone cable. When connecting a telephone to the printer, use a second RJ-11 (6P2C) phone cable.
Depending on the area, a phone cable may be included with the printer. If it is included, use that cable.
You may need to connect the phone cable to an adapter provided for your country or region.
Note:
Remove the cap from the EXT. port of the printer only when connecting your telephone to the printer. Do not remove the cap if you are not connecting your telephone.
In areas where lightning strikes occur frequently, we recommend that you use a surge protector.
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Faxing
Connecting to a Standard Phone Line (PSTN) or PBX
Connect a phone cable from the telephone wall jack or PBX port to the LINE port on the back of the printer.
Related Information
&
“Making Settings for a PBX Phone System” on page 60
Connecting to DSL or ISDN
Connect a phone cable from the DSL modem or the ISDN terminal adapter to the LINE port on the back of the printer. See the documentation provided with the modem or the adapter for more details.
Note:
If your DSL modem is not equipped with a built-in DSL lter, connect a separate DSL lter.
Connecting Your Phone Device to the Printer
When using the printer and your telephone on a single phone line, connect the telephone to the printer.
Note:
❏ If your phone device has a fax function, disable the fax function before connecting. See the manuals that came with the
phone device for details.
❏ If you connect an answering machine, make sure the printer's Rings to Answer setting is set higher than the number of
rings your answering machine is set to answer a call.
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Faxing
1. Remove the cap from the EXT. port on the back of the printer.
2. Connect the phone device and the EXT. port with a phone cable.
Note:
When sharing a single phone line, make sure you connect the phone device to the EXT. port of the printer. If you split the line to connect the phone device and the printer separately, the phone and the printer do not work correctly.
3. Tap Fax on the home screen.
4. Pick up the handset.
x
e connection is established when
(Send) is enabled as the following screen.
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Related Information
& “Settings for the Answering Machine” on page 72

Making Basic Fax Settings

Faxing
First make basic fax settings such as Receive Mode using the Fax Setting Wizard, and then settings as necessary.
e Fax Setting Wizard is automatically displayed when the printer is turned on for the rst time. Once you have made the settings, you do not need to make them again unless the connection environment is changed.
If an administrator has locked the settings, only the administrator can make the settings.
congure
the other
Making Basic Fax Settings Using the Fax Setting Wizard
Make basic settings by following the on-screen instructions.
1.
Connect the printer to the phone line.
Note:
Because an automatic fax connection check runs at the end of the wizard, make sure you connect the printer to the phone line before starting the wizard.
2. Tap Settings on the home screen.
3. Tap General Settings > Fax Settings > Fax Setting Wizard.
4. On the Conrmation screen, tap Proceed.
e wizard begins.
5. On the fax header entry screen, enter the sender name such as your company name, and then tap OK.
Note:
Your sender name and your fax number appear as the header for outgoing faxes.
6.
On the phone number entry screen, enter your fax number, and then tap OK.
7. On the Distinctive Ring Detection (DRD) Setting screen, make the following settings.
❏ If you have subscribed to a distinctive ring service from your telephone company: Tap Proceed, and then
select the ring pattern to be used for incoming faxes.
- If you select All, go to step 8.
- If you select any other setting, Receive Mode is automatically set to Auto. Go to step 10.
❏ If you do not need to set this option: Tap Skip, and then go to step 10.
Note:
❏ Distinctive ring services, oered by many telephone companies (the service name diers by company), allows you to
have several phone numbers on one phone line. Each number is assigned a dierent ring pattern. You can use one number for voice calls and another for fax calls. Select the ring pattern assigned to fax calls in DRD.
❏ Depending on the region, On and O are displayed as the DRD options. Select On to use the distinctive ring feature.
8. On the Receive Mode Setting screen, select whether you are using your phone device connected to the printer.
❏ When connected: Tap Ye s , and then go to the next step.
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Faxing
❏ When not connected: Tap No, and then go to step 10. Receive Mode is set to Auto.
9. On the Receive Mode Setting screen, select whether you want to receive faxes automatically.
❏ To rec ei ve au tom at ic al ly : Ta p Ye s . Receive Mode is set to Auto.
❏ To receive manually: Tap No. Receive Mode is set to Manual.
10. On the Proceed screen, check the settings you made, and then tap Proceed.
To correct or change settings, tap
11. Tap Start Checking to run the fax connection check, and when the screen prompts you to print the check result, tap Start Printing.
A report of the check result that shows the connection status is printed.
Note:
❏ If there are any errors reported, follow the instructions on the report to solve them.
❏ If the Select Line Type screen is displayed, select the line type.
- When you are connecting the printer to a PBX phone system or terminal adapter, select PBX.
- When you are connecting the printer to a standard phone line (PSTN), select Disable on the Conrmation screen displayed. However, setting this to Disable may cause the printer to skip the rst digit of a fax number when dialing and send the fax to the wrong number.
Related Information
& “Connecting the Printer to a Phone Line” on page 56 & “Setting Receive Mode” on page 72 & “Making Settings for a PBX Phone System” on page 60 & “Menu Options for Fax Settings” on page 106
.
Making Basic Fax Settings Individually
You can make fax settings without using the fax setting wizard by selecting each setting menu individually. e settings congured using the wizard can also be changed. For more details, see the list of menus in fax settings.
Related Information
& “Menu Options for Fax Settings” on page 106
Making Settings for a PBX Phone System
Make the following settings when using the printer in such as 0 and 9, to get an outside line.
1.
Select Settings on the home screen.
2. Select General Settings > Fax Settings > Basic Settings.
3. Select Line Type, and then select PBX.
that use extensions and require external access codes,
oces
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4. When sending a fax to an outside fax number using # (hash) instead of the actual external access code, select the Access Code box, and then select Use.
e # entered instead of the actual access code, is replaced with the stored access code when dialing. Using # helps avoid connection problems when connecting to an outside line.
Note:
You cannot send faxes to recipients in Contacts in which an external access code such as 0 or 9 is set.
If you have registered recipients in Contacts using an external access code such as 0 or 9, set the Access Code to Do Not Use. Otherwise, you must change the code to # in Contacts.
5.
Tap t he Access Code input box, enter the external access code used for your phone system, and then tap OK.
6. Select OK to apply the settings.
e access code is stored in the printer.
Making Paper Source Settings to Receive Faxes
You can set the printer so that specic paper sources are not used for printing received documents and fax reports. By default, all of the paper sources are enabled for fax printing. Use this feature if you do not want to use paper in a specic paper source for fax printing.
1. Tap Settings on the home screen.
2. Tap General Settings > Printer Settings > Paper Source Settings > Auto Select Settings > Fax.
3.
Tap each box of the paper source that you do not want to use for printing faxes.
e paper source setting is changed to O and is disabled for printing faxes.
Saving the Operation Time for Sending Faxes
e quick memory send feature starts sending the fax when the printer nishes scanning the rst page. If you do not enable this feature, the printer starts sending aer saving all of the scanned images to memory. By using this feature you can reduce the overall operation time as scanning and sending are performed in parallel.
1. Tap Settings on the home screen.
2.
Ta p General Settings > Fax Settings > Send Settings.
3. Tap the Quick memory send box to set this to On.
Related Information
& “Send Settings” on page 108
Printing Information for Received Faxes
You can set to print reception information in the footer of the received fax, even if the sender has not set the header information. e reception information includes the received date and time, sender's ID, reception ID (such as " #001"), and page number (such as "P1"). When Split Page Settings is enabled, the split page number is also included.
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1. Tap Settings on the home screen.
2. Tap General Settings > Fax Settings > Receive Settings.
3.
Ta p Print Settings, and then tap the Add Reception Information box to set this to On.
Related Information
& “Print Settings” on page 111
Printing Received Fax on 2 Sides
You can print multiple pages of received documents on both sides of the paper.
Ta p Settings on the home screen.
1.
2. Tap General Settings > Fax Settings > Receive Settings.
3. Tap Print Settings, and then tap 2-Sided.
4. Tap the 2-Sided box to set this to On.
5.
In Binding Position, select Short Side or Long Side.
6.
Ta p OK.
Related Information
& “Print Settings” on page 111
Printing Received Faxes by Splitting Pages
Make split page settings when the size of the received document is larger than the size of the paper loaded in the printer.
1. Tap Settings on the home screen.
2. Tap General Settings > Fax Settings > Receive Settings.
3. Tap Print Settings > Split Page Settings > Delete Print Data Aer Split.
4. Select the options for deleting print data aer splitting.
❏ If you select O, tap OK and go to step 6.
❏ If you select Delete Top or Delete Bottom, go to the next step.
5.
In reshold, set the threshold, and then tap OK.
6. Tap Overlap When Split.
7. Tap the Overlap When Split to set this to On.
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8. In Overlapping Width, set the width, and then tap OK.
Related Information
& “Print Settings” on page 111
Making Print Settings to Receive Reduced or Split Faxes (Acting Print)
Make print settings when the size of the received document is larger than the size of the paper loaded in the printer.
1.
Ta p Settings on the home screen.
2. Tap General Settings > Fax Settings > Receive Settings.
3. Tap Print Settings > Acting Print, and then select the options.
❏ O: Select this option if you do not want to use this function.
❏ On(Split to pages): Select this to print the received document by splitting it with other paper sizes. For
example, when the received fax is A3 size, the fax is printed at A4 size on 2 pages without shrinking the image.
❏ On (Reduce to Fit): Select this to print the received document by shrinking. For example, when the received
fax is A3 size, the fax is printed at A4 size by shrinking the image.

Sending Faxes Using the Printer

Basic Fax Sending Operations

Send faxes in color or monochrome (B&W).
Note:
❏ When sending a fax in monochrome, you can preview the scanned image on the LCD screen before sending.
❏ If you have enabled the Save Failure Data feature, failed faxes are saved, and you can resend them from Job/Status.
Sending Faxes Using the Control Panel
You can enter fax numbers for recipients and send faxes by using the control panel. e printer automatically dials the recipients and sends the fax.
Note:
❏ When sending a fax in monochrome, you can preview the scanned image on the LCD screen before sending.
❏ You can reserve up to 50 monochrome fax jobs even while the phone line is in use for a voice call, sending another fax, or
receiving a fax. You can check or cancel reserved fax jobs from Job/Status.
❏ If the fax number is busy or there is some problem, the printer automatically redials aer one minute.
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1. Place the originals.
Note:
You can send up to 100 pages in one transmission; however depending on the remaining amount of memory, you may not be able to send faxes even with less than 100 pages.
2. Tap Fax on the home screen.
Note:
When recipients are registered in contacts, you can access the fax mode display by entering the registry number in Quick Dial on the home screen.
3. Specify the recipient.
You can send the same monochrome fax to up to 200 recipients. However, a color fax can only be sent to one recipient at a time.
❏ To enter manually: Tap Enter Directly, enter numbers using the on-screen keypad, and then tap OK.
- To add a pause (pause for three seconds during dialing), enter a hyphen(-).
- If you have set an external access code in Line Type, enter "#" (hash) instead of the actual external access code at the beginning of the fax number.
❏ To select from the contacts list: Tap the Recipient tab and the recipient you want to send. If the recipient is
not displayed, tap
❏ To select from the sent fax history: Tap
to register the recipient to the contacts list.
on the Recipient tab, and then select a recipient from the
displayed list.
❏ To select from the Frequent list: Tap the Frequent tab and the recipient you want to send.
Note:
❏ When Direct Dialing Restrictions in Security Settings is enabled, you can only select fax recipients from the
contacts list or the sent fax history. You cannot manually enter a fax number.
❏ To delete recipients you have entered, tap the eld in the recipient display or the number of faxes you selected on the
LCD screen, select the recipient from the list, and then tap Remove.
4. Tap the Fax Settings tab, and then make settings such as the resolution and the sending method as necessary.
When you set Color Mode to Color, proceed to step 6.
Note:
❏ To send 2-sided originals, enable ADF 2-Sided. However, you cannot send in color with this setting.
❏ Ta p
be saved depending on how they are entered.
(Presets) on the fax top screen to save the current settings and the recipients in Presets. Recipients may not
5. When sending a fax in monochrome, tap on the fax top screen to
conrm
the scanned document.
To send the fax as is, tap Start Sending, and then go to step 7. Otherwise, cancel the preview by tapping Cancel.
❏
❏
❏
: Reduces or enlarges.
: Moves to the previous or the next page.
: Moves the screen in the direction of the arrows.
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Note:
❏ You cannot send the fax in color aer previewing.
❏ When Direct Send is enabled, you cannot preview.
❏ When the preview screen is le untouched for 20 seconds, the fax is sent automatically.
❏ e image quality of a sent fax may be dierent from what you previewed depending on the capability of the
recipient machine.
6.
Ta p
x
.
Note:
❏ To cancel sending, tap
❏ It takes longer to send a fax in color because the printer performs scanning and sending simultaneously. While the
printer is sending a fax in color, you cannot use the other features.
7. When sending is complete, remove the originals.
y
.
Related Information
& “Send Settings” on page 108 & “Placing Originals” on page 32 & “Menu Options for Fax Mode” on page 102 & “Checking Fax Jobs” on page 100 & “Managing Contacts” on page 23 & “Registering a Favorite Setting” on page 25
Sending Faxes Dialing from the External Phone Device
You can send a fax by dialing using the connected telephone when you want to talk over the phone before sending a fax, or when the recipient's fax machine does not switch to the fax automatically.
1. Place the originals.
Note:
You can send up to 100 pages in one transmission.
2. Pick up the handset of the connected telephone, and then dial the recipient's fax number using the phone.
3. Tap Fax on the home screen.
4.
Tap t he Fax Settings tab, and then make settings such as the resolution and the sending method as necessary.
5. When you hear a fax tone, tap
Note:
When a number is dialed using the connected telephone, it takes longer to send a fax because the printer performs scanning and sending simultaneously. While sending the fax, you cannot use the other features.
6. When sending is complete, remove the originals.
Related Information
& “Placing Originals” on page 32
x
, and then hang up the handset.
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& “Fax Settings” on page 103
Sending Faxes After Conrming the Recipient's Status
You can send a fax while listening to sounds or voices through the printer's speaker while dialing, communicating, and transmitting. You can also use this feature when you want to receive a fax from a fax information service by following audio guidance.
1. Place the originals.
2. Select Fax on the home screen.
3.
Select the Fax Settings tab, and then make settings such as the resolution and the sending method as necessary. When you have nished making settings, select the Recipient tab.
4. Tap
Note:
You can adjust the sound volume of the speaker.
5. When you hear a fax tone, select Send/Receive at the upper right corner of the LCD screen, and then select Send.
Note:
When receiving a fax from a fax information service, and you hear the audio guidance, follow the guidance to make the printer operations.
6.
Ta p
7. When sending is complete, remove the originals.
Related Information
& “Sending Faxes Using the Control Panel” on page 63 & “Receiving Faxes by Polling (Polling Receive)” on page 74 & “Placing Originals” on page 32 & “Menu Options for Fax Mode” on page 102
and then specify the recipient.
x
.

Various Ways of Sending Faxes

Sending Many Pages of a Monochrome Document (Direct Send)
When sending a fax in monochrome, the scanned document is temporarily stored in the printer's memory. erefore, sending a lot of pages may cause the printer to run out of memory and stop sending the fax. You can avoid this by enabling the Direct Send feature, however, it takes longer to send the fax because the printer performs scanning and sending simultaneously. You can use this feature when there is only one recipient.
Ta p Fax on the home screen, tap the Fax Settings tab, and then tap the Direct Send box to set this to On.
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Sending a Fax Preferentially (Priority Send)
You can send an urgent document ahead of the other faxes waiting to be sent.
Ta p Fax on the home screen, tap the Fax Settings tab, and then tap the Priority Send box to set this to On.
Note:
You cannot send your document preferentially while one of the following is in progress because the printer cannot accept another fax.
❏ Sending a monochrome fax with Direct Send enabled
❏ Sending a color fax
❏ Sending a fax using a connected telephone
❏ Sending a fax sent from the computer
Sending Faxes at a Specied Time (Send Fax Later)
You can set to send a fax at a specied.
1. Tap Fax on the home screen.
2. Specify the recipient.
3. Tap the Fax Settings tab.
4. Tap the Send Fax Later box to set this to On.
5. Tap the Ti me box, enter the time you want to send the fax, and then press OK.
6. Tap OK to apply the settings.
Note: To cancel the fax, cancel it from Job/Status.
Related Information
& “Sending Faxes Using the Control Panel” on page 63 & “Placing Originals” on page 32 & “Fax Settings” on page 103 & “Checking Fax Jobs” on page 100
specied
time. Only monochrome faxes can be sent when the time to send is
Sending a Fax with a Selected Header
You can send a fax with sender information that is suitable for the recipient. You need to register multiple headers of sender information in advance in the printer by following the steps below.
Registering Multiple Headers for Sending Faxes
You can register up to 21 fax headers as sender information.
1. Tap Settings on the home screen.
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2. Tap General Settings > Fax Settings > Basic Settings.
3. Tap Header, tap the Your Phone Number box, there enter your phone number, and then tap OK.
4.
Tap one of the boxes under the Fax Header list, enter the fax header information, and then tap OK.
Related Information
& “Basic Settings” on page 107
Sending a Fax with a Selected Header
When you send a fax, you can select header information for the recipient. To use this feature, you must register multiple headers in advance.
1. Tap Fax on the home screen.
2. Tap Fax Settings > Add Sender Information.
3. Select where you want to add your sender information.
❏ O: Sends a fax with no header information.
❏ Outside of Image: Sends a fax with header information in the top white margin of the fax. is keeps the
header from overlapping with the scanned image, however, the fax received by the recipient may be printed across two sheets depending on the size of the originals.
❏ Inside of Image: Sends a fax with header information approximately 7 mm lower than the top of the
scanned image. e header may overlap with the image, however, the fax received by the recipient will not be split into two documents.
4. Tap the Fax Header box, and then select the header you want to use.
5. Tap one of the Additional Information options as necessary.
6. Tap OK to apply the settings.
Related Information
& “Fax Settings” on page 103
Sending a Fax Notication
You can send an email containing information on the results of sending the fax.
Note:
To use this feature, you must do the followings on advance:
❏ Make mail server settings in the printer
❏ Register the email address to which you want to send the results
1. Tap Fax on the home screen.
2. Tap Fax Settings > Notify Send Result.
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3. Tap the Notify Send Result box to set this to On.
4. Tap Recipient, and then select the recipient who will receive the notication.
Sending a Fax and Backing Up the Data
When scanning a fax, you can automatically save the scanned document to the printer's memory. is feature is available when:
❏ sending a fax in monochrome
❏ sending a fax using the Send Fax Later feature
❏ sending a fax using the Batch Send feature
❏ sending a fax using the Store Fax Data feature
Note:
Documents that fail to be sent can also be backed up to be sent later.
1. Select Fax on the home screen.
2. Select Fax Settings > Backup.
3. Tap Backup to set this to On.
Select Backup Destination, and then specify a recipient.
4.
Related Information
& “Fax Settings” on page 103
Sending a Fax with a Subaddress(SUB) and Password(SID)
You can send a fax to the condential box or the relay box of the recipient's fax machine. Recipients can receive the fax securely, or send the fax to specied forwarding destinations.
To use this feature, you must register the recipient with a subaddress and password to Contacts before you send the fax.
Ta p Fax on the home screen. Tap the Recipient tab, and then select a recipient with a registered subaddress and password. You can also select the recipient from Recent on the Recipient tab if it was sent with a subaddress and password.
Sending Faxes On Demand (Using Polling Send/Bulletin Board Box)
Using the Polling Send feature, you can store up to 100 pages of a single document in monochrome for polling fax. e stored document is sent upon request from another fax machine that has a polling receive feature.
Up to 10 bulletin boards are also available. Note that the fax machine of the recipient must support the subaddress/ password feature.
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Registering a Polling Send/Bulletin Board Box
1. Tap Fax Box on the home screen, and then tap Polling Send/Board.
2. Tap the Polling Send box or one of the boxes named Unregistered Bulletin Board.
3. If a password entry screen is displayed, enter the password.
4.
If you are registering a bulletin board, Do all of the following:
❏ Ta p Name (Required), enter the name, and then tap OK
❏ Ta p Subaddress(SEP), enter the subaddress, and then tap OK
❏ Ta p Password(PWD), enter the password, and then tap OK
5. Tap the boxes shown below such as Notify Send Result and make the appropriate settings as necessary.
Note: If you set a password in Box Open Password, you will be asked to enter the password the next time you open the box.
6. Tap OK.
To c h an ge or de le te, t ap Fax Box on the home screen, and then tap Polling Send/Bulletin Board Box. Next, tap the box you want to change or delete, and the Settings, and then follow the on-screen instructions.
Storing a Document in the Polling Send/Bulletin Board Box
1. Tap Fax Box on the home screen, and then tap Polling Send/Board.
2. Tap the Polling Send box or one of the bulletin board boxes that have already been registered.
If the password entry screen is displayed, enter the password to open the box.
3. Tap Add Document.
4.
On the fax top screen that is displayed, check the fax settings, and then tap
To check the document you stored, tap Check Document. On the screen that is displayed, you can view, print or delete the scanned document.
Related Information
& “Sending Faxes Using the Control Panel” on page 63 & “Placing Originals” on page 32 & “More” on page 105 & “Checking Fax Jobs” on page 100
x
to scan and store the document.
Storing a Fax Without Specifying a Recipient (Store Fax Data)
You can store up to 100 pages of a single document in monochrome. is allows you to save the time spent scanning the document when you need to send the same document frequently.
1. Tap Fax on the home screen.
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2. Tap Menu.
3. Tap Store Fax Data to set this to On.
Faxing
4. Tap
You can view the stored document. Tap Fax Box on the home screen, tap Stored Documents, and then tap the box
containing the document you want to view. If you want to delete the document, tap screen instructions.
Related Information
& “Sending Faxes Using the Control Panel” on page 63 & “Placing Originals” on page 32 & “More” on page 105 & “Checking Fax Jobs” on page 100
x
to store the document.
, and then follow the on-
Sending Multiple Faxes to the Same Recipient at Once (Batch Send)
If there are multiple faxes waiting to be sent to the same recipient, you can set the printer to group them together to send them at once. Up to 5 documents (up to 100 pages in total) can be sent at one time. is helps you save on connection fees by reducing the number of transmission times.
Ta p Settings on the home screen, tap General Settings > Fax Settings > Send Settings, and then tap the Batch Send box to make the setting to On.
Note:
❏ Scheduled faxes are also grouped together when the recipient and the time to send the fax match.
❏ Batch Send is not applied to the following fax jobs.
❏ Monochrome fax with Priority Send enabled
❏ Monochrome fax with Direct Send enabled
❏ Color faxes
❏ Faxes sent from the computer
Sending Dierent Size Documents Using ADF (ADF Continuous Scan)
If you place send them in their original sizes by sorting and placing them by size, or placing them one by one.
Before placing originals, make the following setting.
Ta p Fax on the home screen, select the Fax Settings tab, and then select the ADF Continuous Scan box to set this to On.
printer stores the scanned documents, and sends as one document.
e
Note:
If you leave the printer untouched for 20 seconds aer prompted to set the next originals, the printer stops storing and starts sending the document.
dierent
sized originals in the ADF, all of the originals are sent at the largest size among them. You can
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Receiving Faxes on the Printer

Setting Receive Mode

You c a n ma ke Receive Mode settings using the Fax Setting Wizard. When making fax setting for the rst time, we recommend you to use the Fax Setting Wizard. If you want to change only the Receive Mode, follow the instructions below.
1. Select Settings on the home screen.
2. Select General Settings > Fax Settings > Basic Settings > Receive Mode.
3. Select the Receive Mode depending on your use.
Important:
c
If a phone is not connected, you must select Auto.
❏ Using the phone line only for faxes:
Select Auto.
Automatically switches to receive faxes when the number of rings you set in Rings to Answer are complete.
Note: We recommend setting Rings to Answer to as low a number as possible.
❏ Using one phone line for phone calls and faxes (mainly for faxing):
Select Auto.
Automatically switches to receive faxes when the number of rings you set in Rings to Answer are reached.
Note: You can make a voice call if you hang up the phone within the number of rings set in Rings to Answer.
❏ Using one phone line for phone calls and faxes (mainly for phone calls):
Select Manual.
You can answer a phone call with an external phone device. When faxing, you can start receiving faxes using the printer's control panel.
Note: When making Remote Receive settings, you can start receiving faxes using only operations on the connected phone.
Related Information
& “Making Basic Fax Settings Using the Fax Setting Wizard” on page 59 & “Receiving Faxes Manually” on page 73 & “Receiving Faxes Using a Connected Telephone (Remote Receive)” on page 73
Settings for the Answering Machine
You need settings to use an answering machine.
❏ Set the Receive Mode of the printer to Auto.
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❏ Set the Rings to Answer setting of the printer to a higher number than the number of rings for the answering
machine. Otherwise, the answering machine cannot receive voice calls to record voice messages. See the manuals that came with the answering machine for its settings.
e Rings to Answer setting may not be displayed depending on the region.
Related Information
&
“Basic Settings” on page 107

Various Ways of Receiving Faxes

Receiving Faxes Manually
When you connect a telephone and set the Receive Mode setting of the printer to Manual, follow the steps below to receive faxes.
1. When the telephone rings, pick up the handset.
2. When you hear a fax tone, tap Fax on the home screen of the printer.
Note: If you enable the Remote Receive feature, you can start receiving a fax just by using the connected telephone.
3. Tap Send/Receive.
4. Tap Receive.
5. Tap
Related Information
& “Receiving Faxes Using a Connected Telephone (Remote Receive)” on page 73 & “Saving Received Faxes in the Inbox (Unconditional Save/Forward)” on page 76 & “Making Paper Source Settings to Receive Faxes” on page 61
x
, and then hang up the handset.
Receiving Faxes Using a Connected Telephone (Remote Receive)
To receive a fax manually, you need to operate the printer aer you pick up the handset of the telephone. By using the Remote Receive feature, you can start receiving a fax just by operating the phone.
Remote Receive feature is available for telephones that support tone dialing.
e
Related Information
& “Receiving Faxes Manually” on page 73
Setting Up Remote Receive
1. Tap Settings on the home screen.
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2. Tap General Settings > Fax Settings > Basic Settings > Remote Receive.
3. Aer enabling Remote Receive, enter a two digit code (0 to 9, *, and # can be entered) in the Start Code eld.
4.
Ta p OK, and then tap OK again.
Using Remote Receive
1. When the telephone rings, pick up the handset.
2. When you hear a fax tone, enter the start code using the telephone.
3.
Aer conrming
that the printer has started receiving the fax, hang up the handset.
Receiving Faxes by Polling (Polling Receive)
You can receive a fax stored on another fax machine by dialing the fax number. Use this feature to receive a document from a fax information service.
Note:
❏ Iif the fax information service has an audio guidance feature that you need to follow to receive a document, you cannot
use this feature.
❏ To receive a document from a fax information service that uses audio guidance, just dial the fax number using the On
Hook feature or the connected telephone, and operate the phone and the printer following the audio guidance.
1. Tap Fax on the home screen.
2. Tap Menu.
3. Tap the Polling Receive box to set this to On.
4. Tap Close.
5. Enter the fax number.
Note:
When Direct Dialing Restrictions in Security Settings is set to On, you can only select fax recipients from the contact list and the sent fax history. You cannot manually enter a fax number.
6. Tap x.
Related Information
& “Sending Faxes Aer Conrming the Recipient's Status” on page 66 & “Sending Faxes Dialing from the External Phone Device” on page 65
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Receiving Faxes from a Board with a Subaddress (SEP) and Password (PWD) (Polling Receive)
You can receive faxes from a board stored on another fax machine with a subaddress (SEP) and password (PWD) feature. To use this feature, you need to register the contact with the subaddress (SEP) and password (PWD) in the contact list in advance.
1. Tap Fax on the home screen.
2.
Ta p Menu.
3. Tap the Polling Receive box to set this to On.
4. Tap Close.
5. Tap the Recipient tab, and then select the contact with the registered subaddress (SEP) and password (PWD) that matches the destination board.
6.
Ta p
x
.
Related Information
& “Managing Contacts” on page 23
Making Settings for Blocking Junk Faxes
You can block junk faxes.
1. Tap Settings on the home screen.
2. Tap General Settings > Fax Settings > Basic Settings > Rejection Fax.
3. Tap Rejection Fax and then enable the following options.
❏ Blocked Number List: Reject faxes that are in the Rejection Number List.
❏ Fax Header Blank: Reject faxes that have blank header information.
❏ Unregistered Contacts: Reject faxes that have not been registered in the contact list.
4. If you use the Blocked Number List, tap
, and then tap Edit Blocked Number list and edit the list.
Related Information
& “Basic Settings” on page 107

Saving and Forwarding Received Faxes (Unconditional Save/ Forward)

You can set to save and forward received faxes from unspecied senders.
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Note:
You can use the Conditional Save/Forward feature to save or forward received faxes from a specied sender or at a specied time.
e printer provides the following features to save and forward received faxes.
❏ Saving in the printer's inbox
❏ Saving in an external memory device
❏ Saving on a computer
❏ Forwarding to another fax machine, an email address, or to a shared folder on a network
Note:
❏ e above features can be used at the same time. If you do use them all at the same time, received documents are saved to
the inbox, to an external memory device, on a computer, and forwarded to the specied destination.
❏ When there are received documents that have not been read, saved or forwarded yet, the number of the unprocessed jobs
is displayed on the
on the home screen.
Related Information
& “Saving Received Faxes in the Inbox (Unconditional Save/Forward)” on page 76 & “Saving Received Faxes in an External Memory Device (Unconditional Save/Forward)” on page 78 & “Forwarding Received Faxes (Unconditional Save/Forward)” on page 78 & “Sending Email Notications on the Results of Processing Received Faxes (Unconditional Save/Forward)” on
page 80
& “
Notication
of Unprocessed Received Faxes” on page 100
Saving Received Faxes in the Inbox (Unconditional Save/Forward)
You can set to save received faxes in the printer's inbox. Up to 200 documents can be saved. If you use this feature, received documents are not automatically printed. You can view them on the printer's LCD screen and print only when needed.
Note:
Saving 200 documents may not be possible depending on the usage conditions such as the le size of saved documents, and using of multiple fax saving features at a time.
Related Information
& “Setting to Save Received Faxes in the Inbox (Unconditional Save/Forward)” on page 76 & “Checking the Received Faxes on the LCD Screen (Unconditional Save/Forward)” on page 77 & “Using the Inbox” on page 94
Setting to Save Received Faxes in the Inbox (Unconditional Save/Forward)
1. Tap Settings on the home screen.
2. Tap General Settings > Fax Settings > Receive Settings > Save/Forward Settings > Unconditional Save/ Forward.
If a message is displayed, check the content, and then tap OK.
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3. Tap the Save to Inbox box to set this to On.
If a message is displayed, check the content, and then tap OK.
4. Tap Close.
5. Tap Common Settings.
6. Tap Options when memory is full, and then select the option to use when the inbox is full.
❏ Receive and print faxes: e printer prints all received documents that cannot be saved in the Inbox.
❏ Reject incoming faxes: e printer does not answer incoming fax calls.
7. You can set a password for the inbox. Tap Inbox Password Settings, and then set the password. Tap Close aer setting the password.
Note: You cannot set a password when Receive and print faxes is selected.
Checking the Received Faxes on the LCD Screen (Unconditional Save/Forward)
1. Tap Fax Box on the home screen.
Note:
When there are received faxes that have not been read, the number of unread documents is displayed on the home screen.
2. Tap Inbox/Condential > Inbox.
3. If the inbox has been password protected, enter the inbox password or the administrator password.
4. Select the fax you want to view from the list.
e contents of the fax are displayed.
❏
❏
❏
❏
❏
: Rotates the image to the right by 90 degrees.
: Moves the screen in the direction of the arrows.
: Reduces or enlarges.
: Moves to the previous or the next page.
Displays menus such as save and forward.
on the
❏ To hide the operation icons, tap anywhere on the preview screen except for the icons. Tap again to display
the icons.
5. Select whether to print or delete the document you have viewed, and then follow the on-screen instructions.
Important:
c
If the printer runs out of memory, receiving and sending faxes is disabled. Delete documents that you have already read or printed.
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Related Information
& “Notication of Unprocessed Received Faxes” on page 100 & “Menu Options for Fax Settings” on page 106
Saving Received Faxes in an External Memory Device (Unconditional Save/ Forward)
You can set to convert received documents into PDF format and save them in an external memory device connected to the printer. You can also set to automatically print the documents while saving them in the memory device.
Important:
c
Received documents are saved in the printer's memory temporarily before the documents are saved in the memory device connected to the printer. Because a memory full error disables sending and receiving faxes, keep the memory device connected to the printer. e number of documents that have saved in the printer's memory temporarily is
displayed on the
1. Connect an external memory device to the printer.
2. Tap Settings on the home screen.
3. Tap General Settings > Fax Settings > Receive Settings > Save/Forward Settings > Unconditional Save/ Forward.
If a message is displayed, check the content, and then tap OK.
4. Tap Save to Memory Device.
5. Select Ye s . To print the documents automatically while saving them in the memory device, select Ye s an d Print.
6. Check the message that is displayed, and then tap Create.
A folder for saving received documents is created in the memory device.
Related Information
& “Notication of Unprocessed Received Faxes” on page 100
on the home screen.
Forwarding Received Faxes (Unconditional Save/Forward)
You can set to forward received documents to another fax machine, or convert the documents into PDF format and forward them to a shared folder on a network or to an email address. Forwarded documents are deleted from the printer. First register the forwarding destinations to the contacts list. To forward to an email address, you also need to congure the email server settings.
Note:
❏ Color documents cannot be forwarded to another fax machine. ey are processed as documents that failed to be
forwarded.
❏ Before you use this feature, make sure the printer's Date/Time and Ti m e Di  er e nc e settings are correct. Access the menus
from Settings > General Settings > Basic Settings > Date/Time Settings.
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1. Tap Settings on the home screen.
2. Tap General Settings > Fax Settings > Receive Settings > Save/Forward Settings > Unconditional Save/ Forward.
If a message is displayed, check the content, and then tap OK.
3. Tap Forward.
4. Select Ye s . To print the documents automatically while forwarding them, select Ye s an d P r i nt .
5. Tap Add Entry.
6. Select forwarding destinations from the contacts list.
Note:
You can specify up to ve forwarding destinations.
7. When you have nished selecting forwarding destinations, tap Close.
8. In Options When Forwarding Failed, select whether to print received documents or save them in the printer's inbox when forwarding fails.
Important:
c
When the inbox is full, sending and receiving faxes is disabled. You should delete the documents from the inbox once they have been checked. e number of documents that have failed to be forwarded is displayed on the
on the home screen, in addition to other unprocessed jobs.
9. Tap OK.
If a message is displayed, check the content, and then tap OK.
10. Tap Close.
11. When forwarding to an email address, you can specify a subject for the email. Tap Common Settings, tap the box under Forward Settings, and then enter the subject.
Note:
❏ If you have selected a shared folder on a network or an email address as the forwarding destination, we recommend
that you test if you can send a scanned image to the destination in the scan mode. Select Scan > Email, or Scan > Network Folder/FTP from the home screen, select the destination, and then start scanning.
❏ You can set to receive a new fax notication on a Windows computer when received documents are saved to a shared
folder on a network. Use FAX Utility to make the settings. For details, see the help of FAX Utility.
Related Information
& “Receive Settings” on page 109 & “Managing Contacts” on page 23 & “Checking the Received Faxes on the LCD Screen (Unconditional Save/Forward)” on page 77 & “Notication of Unprocessed Received Faxes” on page 100 & “Scanning to an Email” on page 123 & “Menu Options for Scanning to an Email” on page 124 & “Scanning to a Network Folder or FTP Server” on page 120
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& “Application for Conguring Fax Operations and Sending Faxes (FAX Utility)” on page 201
Sending Email Notications on the Results of Processing Received Faxes (Unconditional Save/Forward)
You can send an email containing the results of processing the received fax.
1. Select Settings on the home screen.
2.
Select General Settings > Fax Settings > Receive Settings > Save/Forward Settings > Unconditional Save/ Forward.
If a message is displayed, check the content, and then select OK.
3. Select Email Notications.
4. Enable the following options as necessary.
Note:
e following options can be used at the same time.
❏ Notify on Receive: sends emails to the recipient when the printer has nished receiving faxes.
❏ Notify on Print: sends emails to the recipient when the printer has nished printing received faxes.
❏ Notify on Save: sends emails to the recipient when the printer has
the memory device.
❏ Notify on Forward: sends emails to the recipient when the printer has nished forwarding received faxes.
5. Tap the box under Recipient.
6. Select a recipient from the contacts list.
Note:
You can specify one recipient only. Tap the name of the recipient in the list to select the recipient. Tap the name again to clear the selection.
7. When you have nished selecting the recipient, tap Close.
8.
Select OK to apply the settings.
nished
saving received documents to
Saving and Forwarding Received Faxes from a Specied Sender or at a
Specied
You can set to save and forward received faxes from a specied sender or at a specied time. To save and forward received faxes, set the conditions for saving and forwarding received faxes in advance.
Note: You can use the Unconditional Save/Forward feature to save or forward received faxes from an
❏ Saving in the inbox or the condential box
❏ Saving in an external memory device
❏ Forwarding to another fax machine, an email address, or to a shared folder on a network
Time (Conditional Save/Forward)
80
unspecied
sender.
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Note:
❏ e above features can be used at the same time. If you do use them all at the same time, received documents are saved to
the inbox or
❏ When there are received documents that have not been read, saved or forwarded yet, the number of the unprocessed jobs
condential
box, to an external memory device, and forwarded to the
specied
destination.
is displayed on the
Related Information
& “Saving Received Faxes in the Inbox or the Condential Box (Conditional Save/Forward)” on page 81 & “Saving Received Faxes in an External Memory Device (Conditional Save/Forward)” on page 83 & “Forwarding Received Faxes (Conditional Save/Forward)” on page 84 & “Notication of Unprocessed Received Faxes” on page 100
Saving Received Faxes in the Inbox or the
.
Condential
Box (Conditional Save/
Forward)
You can set to save received faxes in the printer's inbox and condential box. You can save up to 200 documents in total.
Note:
Saving 200 documents may not be possible depending on the usage conditions such as the le size of saved documents, and using of multiple fax saving features at a time.
Related Information
& “Setting to Save Received Faxes in the Inbox and Condential Box (Conditional Save/Forward)” on page 81 & “Checking the Received Faxes on the LCD Screen (Conditional Save/Forward)” on page 82 & “Using the Inbox” on page 94 & “Using the Condential Box” on page 95
Setting to Save Received Faxes in the Inbox and
1. Select Settings on the home screen.
2. Select General Settings > Fax Settings > Receive Settings > Save/Forward Settings.
3. Tap
4. Select a Name box and enter the name you want to register.
5.
Select the Condition(s) box to make a condition setting.
❏ Sender Fax Number match: If the incoming fax number matches the conditions you selected in this item,
on an unregistered box under Conditional Save/Forward.
the printer saves and forwards the received faxes.
Select the Sender Fax Number match condition and enter the fax number (max. 20 digits) by selecting the Fax Number box.
Condential
Box (Conditional Save/Forward)
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❏ Subaddress(SUB) perfect match: If the subaddress (SUB) is a perfect match, the printer saves and forwards
the received faxes.
Enable the Subaddress(SUB) perfect match setting and enter the password by selecting the Subaddress(SUB) box.
❏ Password(SID) perfect match: If the password (SID) is perfectly matched, the printer saves and forwards
the received faxes.
Enable the Password(SID) perfect match setting and input the password by selecting the Password(SID) box.
❏ Receiving Time: e printer saves and forwards received faxes during the specied time period.
Enable the Receiving Time setting, and then set the time in Start Time and End Time.
6. Select Save/Forward Destination box.
7. Select Save to Fax Box.
8.
Ta p Save to Fax Box to set this to On.
9. Select the box in which to save the document.
10. Select OK three times to return to the Save/Forward Settings screen.
11. Select the registered box for which you made a condition setting, and then tap Enable.
12. Select Common Settings.
13. Select Options when memory is full, and then select the option to use when the inbox is full.
❏ Receive and print faxes: e printer prints all received documents that cannot be saved in the Inbox.
❏ Reject incoming faxes: e printer declines incoming fax calls.
14.
You can set a password for the inbox if necessary. Select Inbox Password Settings and setup the password. Tap Close aer setting the password.
Note: You cannot set a password if you selected Receive and print faxes.
Checking the Received Faxes on the LCD Screen (Conditional Save/Forward)
1. Tap Fax Box on the home screen.
Note:
When there are received faxes that have not been read, the number of unread documents is displayed on the home screen.
2.
Ta p Inbox/Condential.
on the
3. Select the inbox or the condential box you want to view.
4. If the inbox, or the condential box has been password protected, enter the inbox password, the condential box password, or the administrator password.
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5. Select the fax you want to view from the list.
contents of the fax are displayed.
e
Faxing
❏
❏
❏
❏
❏
❏ To hide the operation icons, tap anywhere on the preview screen except for the icons. Tap again to display
6. Select whether to print or delete the document you have viewed, and then follow the on-screen instructions.
: Rotates the image to the right by 90 degrees.
: Moves the screen in the direction of the arrows.
: Reduces or enlarges.
: Moves to the previous or the next page.
: Displays menus such as save and forward.
the icons.
Important:
c
If the printer runs out of memory, receiving and sending faxes is disabled. Delete documents that you have already read or printed.
Related Information
& “Notication of Unprocessed Received Faxes” on page 100 & “Menu Options for Fax Settings” on page 106
Saving Received Faxes in an External Memory Device (Conditional Save/ Forward)
You can set to convert received documents into PDF format and save them in an external memory device connected to the printer.
Important:
c
Received documents are saved in the printer's memory temporarily before the documents are saved in the memory device connected to the printer. Because a memory full error disables sending and receiving faxes, keep the memory device connected to the printer. e number of documents that have saved in the printer's memory temporarily is
displayed on the
1. Connect an external memory device to the printer.
2. Tap Settings on the home screen.
3. Tap General Settings > Fax Settings > Receive Settings > Save/Forward Settings.
4.
Ta p
5.
Tap a Name box and enter the name you want to register.
for an unregistered box under Conditional Save/Forward.
on the home screen.
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6. Tap the Condition(s) to make a condition setting.
❏ Sender Fax Number match: If the incoming fax number matches the conditions you selected in this item,
the printer saves and forwards the received faxes.
Select Sender Fax Number match condition and enter the fax number (max. 20 digits) by tapping the Fax Number box.
❏ Subaddress(SUB) perfect match: If the subaddress (SUB) is a perfect match, the printer saves and forwards
the received faxes.
Enable the Subaddress(SUB) perfect match setting and enter the password by tapping the Subaddress(SUB) box.
❏ Password(SID) perfect match: If the password (SID) is perfectly matched, the printer saves and forwards
the received faxes.
Enable the Password(SID) perfect match setting and input the password by tapping the Password(SID) box.
❏ Receiving Time: e printer saves and forwards received faxes during the specied time period.
Enable the Receiving Time setting and then set the time in Start Time and End Time.
7.
Ta p Save/Forward Destination box.
8. Tap Save to Memory Device.
9. Tap the Save to Memory Device box to set this to On.
10. Check the message displayed on the screen, and then tap Create.
A folder to save received documents is created in the memory device.
11. Tap OK three times to return to the Save/Forward Settings screen.
12. Tap the registered box for which you made a condition setting, and then tap Enable.
Related Information
& “Notication of Unprocessed Received Faxes” on page 100
Forwarding Received Faxes (Conditional Save/Forward)
You can set to forward received documents to another fax machine, or convert the documents into PDF format and forward them to a shared folder on a network or to an email address. Forwarded documents are deleted from the printer. First register the forwarding destinations to the contacts list. To forward to an email address, you also need to congure the email server settings.
Note:
❏ Color documents cannot be forwarded to another fax machine. ey are processed as documents that failed to be
forwarded.
❏ Before you use this feature, make sure the printer's Date/Time and Ti m e Di  er e nc e settings are correct. Access the menus
from Settings > General Settings > Basic Settings > Date/Time Settings.
1. Tap Settings on the home screen.
2. Tap General Settings > Fax Settings > Receive Settings > Save/Forward Settings.
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3. Tap for an unregistered box under Conditional Save/Forward.
4. Tap a Name box and enter the name you want to register.
5. Tap the Condition(s) box to make a condition setting.
❏ Sender Fax Number match: If the incoming fax number matches the conditions you selected in this item,
the printer saves and forwards the received faxes.
Select Sender Fax Number match condition and enter the fax number (max. 20 digits) by tapping the Fax Number box.
❏ Subaddress(SUB) perfect match: If the subaddress (SUB) is a perfect match, the printer saves and forwards
the received faxes.
Enable the Subaddress(SUB) perfect match setting and enter the password by tapping the Subaddress(SUB) box.
❏ Password(SID) perfect match: If the password (SID) is perfectly matched, the printer saves and forwards
the received faxes.
Enable the Password(SID) perfect match setting and input the password by tapping the Password(SID) box.
❏ Receiving Time: e printer saves and forwards received faxes during the specied time period.
Enable the Receiving Time setting and then set the time in Start Time and End Time.
Ta p Save/Forward Destination box.
6.
7. Tap Forward.
8. Tap Forward to set this to On.
9. Tap Add Entry.
10.
Select forwarding destinations from the contacts list.
Note:
You can specify one forwarding destination only.
11. When you have
12. Check that the forwarding destination you selected is correct, and then tap Close.
13. In Options When Forwarding Failed, select whether to print received documents or save them in the printer's inbox when forwarding fails.
Important:
nished
selecting the forwarding destination, tap Close.
c
When the inbox is full, sending and receiving faxes is disabled. You should delete the documents from the inbox once they have been checked. e number of documents that have failed to be forwarded is displayed on the
on the home screen, in addition to other unprocessed jobs.
14. Tap OK three times to return to the Save/Forward Settings screen.
15. Tap the registered box for which you made a condition setting, and then tap Enable.
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16. When forwarding to an email address, you can specify a subject for the email. Tap Common Settings, tap the box under Forward Settings, and then enter the subject.
Note:
❏ If you have selected a shared folder on a network or an email address as the forwarding destination, we recommend
that you test if you can send a scanned image to the destination in the scan mode. Select Scan > Email, or Scan > Network Folder/FTP from the home screen, select the destination, and then start scanning.
❏ You can set to receive a new fax notication on a Windows computer when received documents are saved to a shared
folder on a network. Use FAX Utility to make the settings. For details, see the help of FAX Utility.
Related Information
& “Receive Settings” on page 109 & “Managing Contacts” on page 23 & “Checking the Received Faxes on the LCD Screen (Conditional Save/Forward)” on page 82 & “Notication of Unprocessed Received Faxes” on page 100 & “Scanning to an Email” on page 123 & “Scanning to a Network Folder or FTP Server” on page 120 & “Application for
Conguring
Fax Operations and Sending Faxes (FAX Utility)” on page 201
Printing Received Faxes (Conditional Save/Forward)
You can set to print received documents that meet conditions for saving or forwarding.
1. Tap Settings on the home screen.
2. Tap General Settings > Fax Settings > Receive Settings > Save/Forward Settings.
3. Tap
4.
Tap a Name box and enter the name you want to register.
5. Tap the Condition(s) box to make a condition setting.
❏ Sender Fax Number match: If the incoming fax number matches the conditions you selected in this item,
❏ Subaddress(SUB) perfect match: If the subaddress (SUB) is a perfect match, the printer saves and forwards
for an unregistered box under Conditional Save/Forward.
the printer saves and forwards the received faxes.
Select Sender Fax Number match condition and enter the fax number (max. 20 digits) by tapping the Fax Number box.
the received faxes.
Enable the Subaddress(SUB) perfect match setting and enter the password by tapping the Subaddress(SUB) box.
❏ Password(SID) perfect match: If the password (SID) is perfectly matched, the printer saves and forwards
the received faxes.
Enable the Password(SID) perfect match setting and input the password by tapping the Password(SID) box.
❏ Receiving Time: e printer saves and forwards received faxes during the specied time period.
Enable the Receiving Time setting and then set the time in Start Time and End Time.
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6. Tap Save/Forward Destination box.
7. Tap the Print box to set this to On.
8. Tap OK twice to return to the Save/Forward Settings screen.
9. Tap the registered box for which you made a condition setting, and then tap Enable.
Related Information
& “Print Settings” on page 111
Sending Email Notications on the Results of Processing Received Faxes (Conditional Save/Forward)
You can send an email containing the results of processing the received fax.
1. Tap Settings on the home screen.
2. Tap General Settings > Fax Settings > Receive Settings > Save/Forward Settings.
3. Select the registered box by tapping
4. Tap the box under Email
5. Enable the following options as necessary.
Note:
e following options can be selected at the same time.
❏ Notify on Receive: send email to the recipient when the printer has nished receiving the fax.
❏ Notify on Print: send email to the recipient when the printer has
❏ Notify on Save: send email to the recipient when the printer has nished saving the received document to
the memory device.
❏ Notify on Forward: send email to the recipient when the printer has
6. Tap the box under Recipient.
7. Select a recipient from the contacts list.
Notications
under Conditional Save/Forward.
.
nished
nished
printing the received fax.
forwarding the received fax.
Note:
You can specify one recipient only.
8.
When you have nished selecting the recipient, tap Close.
9. Tap OK twice to return to the Save/Forward Settings screen.

Sending a Fax from a Computer

You can send faxes from the computer by using the FAX Utility and PC-FAX driver.
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Note:
To install the FAX Utility, use the EPSON Soware Updater. See Related Information below for details. For Windows users, you can install using the
soware
disc supplied with the printer.
Related Information
& “Soware Update Tools (Soware Updater)” on page 203 & “Installing the Latest Applications” on page 204

Sending Documents Created Using an Application (Windows)

By selecting a printer fax from the Print menu of an application like Microso Word or Excel, you can directly transmit data such as documents, drawings, and tables you have created, with a cover sheet.
Note:
e following explanation uses Microso Word as an example. e actual operation may dier depending on the application you use. For details, see the application’s help.
1. Using an application, create a document to transmit by fax.
2. Click Print from the File menu.
e application’s Print window appears.
3. Select XXXXX (FAX) (where XXXXX is your printer name) in Printer, and then check the fax sending settings. Next, click Print.
e Recipient settings screen of Fax Utility is displayed.
❏ Specify 1 in Number of copies. Fax may not be transmitted correctly if you specify 2 or more.
❏ You cannot use functions such as Print to File that change the output port.
❏ You may transmit up to 100 pages including cover sheet in one fax transmission.
Note: ❏ Click Printer Properties if you want to specify Paper Size, Orientation, Color, Image Quality, or Character
Density. For details, see the PC-FAX driver help.
❏ When transmitting for the rst time, a window for registering your information is displayed. Enter the necessary
information and click OK.
❏ FAX Utility uses Nickname to manage fax jobs internally. It is not placed in the cover sheet.
4. Specify a recipient and click Next .
❏ Specifying a recipient (name, fax number and so on) directly:
Click the Manual Dial tab, enter the necessary information and click Add. e recipient is added to the Recipient List displayed in the upper part of the window.
Note:
❏ If your printer's Line Type is set to PBX and the access code has been set to use # (hash) instead of entering the exact
prex code, enter # (hash). For details, see Line Type in Basic Settings from related information link below.
❏ If you have selected "Enter fax number twice" in the Option settings on the Fax Utility main screen, you need to
enter the same number again when you click Add or Next.
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❏ Selecting a recipient (name, fax number and so on) from the phone book:
If the recipient is saved in the phone book, click the Phone Book tab. Select the recipient from the list and click Add. e recipient is added to the Recipient List displayed in the upper part of the window.
Note:
If your printer's Line Type is set to PBX and the access code has been set to use # (hash) instead of entering the exact
code, enter # (hash). For details, see Line Type in Basic Settings from related information link below.
prex
5.
Specify the content of the cover sheet.
To attach a cover sheet, select one of the samples from Cover Sheet. Enter the Subject and Message, and then click Next. Note that there is no function to create an original cover sheet or to add an original cover sheet to the list.
If you do not want to attach a cover sheet, select No cover sheet from Cover Sheet.
Note:
❏ Click Cover Sheet Formatting if you want to change the order of the items on the cover sheet. You can select the
cover sheet size in Paper size. You can also select a cover sheet at a dierent size to the document being transmitted.
❏ Click Font if you want to change the font used for the text on the cover sheet.
❏ Click Sender Settings if you want to change the sender information.
❏ Click Detailed Preview if you want to check the cover sheet with the subject and the message you entered.
6. Check the transmission content and click Send.
Make sure the name and fax number of the recipient are correct before transmitting. Click Preview to preview the cover sheet and document to transmit.
Once transmission starts, a window displaying the transmission status appears.
Note:
❏ To stop transmitting, select the data, and click Cancel
❏ If an error occurs during transmission, the Communication error window appears. Check the error information
and retransmit.
❏ e Fax Status Monitor screen (the screen mentioned above where you can check the transmission status) is not
displayed if Display Fax Status Monitor During Transmission is not selected in the Optional Settings screen of the Fax Utility main screen.
. You can also cancel using the printer's control panel.
Related Information
& “Basic Settings” on page 107

Sending Documents Created Using an Application (Mac OS)

By selecting a fax-capable printer from the Print menu of a commercially available application, you can send data such as documents, drawings, and tables, you have created.
Note:
e following explanation uses Text Edit, a standard Mac OS application as an example.
1. Create the document you want to send by fax in an application.
2. Click Print from the File menu.
e application’s Print window is displayed.
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3. Select your printer (fax name) in Name, click d to display the detailed settings, check the print settings, and then click OK.
4. Make settings for each item.
❏ Specify 1 in Number of copies. Even if you specify 2 or more, only 1 copy is sent.
❏ You can send up to 100 pages in one fax transmission.
Note:
e page size of documents you can send is the same as the paper size you can fax from the printer.
5. Select Fax Settings from the popup menu, and then make settings for each item.
See the PC-FAX driver's help for explanations on each setting item.
Click
at the bottom le of the window to open the PC-FAX driver's help.
6. Select the Recipient Settings menu, and then specify the recipient.
❏ Specifying a recipient (name, fax number, and so on) directly:
Click the Add item, enter the necessary information, and then click
. e recipient is added to the
Recipient List displayed in the upper part of the window.
If you have selected "Enter fax number twice" in the PC-FAX driver settings, you need to enter the same
number again when you click
.
If your fax connection line requires a prex code, enter External Access Prex.
Note:
If your printer's Line Type is set to PBX and the access code has been set to use # (hash) instead of entering the exact prex code, enter # (hash). For details, see Line Type in Basic Settings from Related Information link below.
❏ Selecting a recipient (name, fax number, and so on) from the phone book:
If the recipient is saved in the phone book, click
. Select the recipient from the list, and then click Add
> OK.
If your fax connection line requires a
Note:
If your printer's Line Type is set to PBX and the access code has been set to use # (hash) instead of entering the exact prex code, enter # (hash). For details, see Line Type in Basic Settings from Related Information link below.
code, enter External Access
prex
Prex
.
7. Check the recipient settings, and then click Fax.
Sending starts.
Make sure the name and fax number of the recipient are correct before transmitting.
Note:
❏ If you click the printer icon in Dock, the transmission status check screen is displayed. To stop sending, click the data,
and then click Delete.
❏ If an error occurs during transmission, the Sending failed message is displayed. Check the transmission records on
the Fax Transmission Record screen.
❏ Mixed paper size documents may not be sent correctly.
Related Information
& “Basic Settings” on page 107
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Receiving Faxes on a Computer

You can receive faxes and save them as PDF with features including how to specify a folder to save the faxes. Install the FAX Utility before using this feature.
Note:
You can use one of the following methods to install the FAX Utility.
❏ Using the EPSON Soware Updater (application for updating soware)
❏ Using the disc supplied with your printer. (Windows users Only )
Important:
to the computer connected to the printer. e FAX Utilit y comes
les
c
❏ When receiving faxes from the computer, select Auto in the printer's fax receiving setting.
❏ e computer set to receive faxes should always be on. Received documents are saved in the printer's memory
temporarily before the documents are saved on the computer. If you turn o the computer, the printer's memory might become full as it cannot send the documents to the computer.
❏ e number of documents that have been temporarily saved to the printer’s memory are displayed on the
the home screen.
❏ To read the received faxes, you need to install a PDF viewer such as Acrobat Reader in the computer.
Related Information
& “Soware Update Tools (Soware Updater)” on page 203
on

Setting to Save a Received Fax on a Computer

You can make received fax settings by using the FAX Utility. Install the FAX Utility on the computer in advance.
For details, see Basic Operations in the FAX Utility help (displayed on the main window).
Note:
You can receive faxes and print faxes at the same time.
Related Information
& “Application for Conguring Fax Operations and Sending Faxes (FAX Utility)” on page 201

Receiving Faxes and Printing on the Computer

You can make this setting on the printer.
1. Tap Settings > General Settings > Fax Settings > Receive Settings.
2. Select Save/Forward Settings > Unconditional Save/Forward > Save to Computer > Ye s a nd Pr in t.
Related Information
& “Setting to Save a Received Fax on a Computer” on page 91 & “Receive Settings” on page 109
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Canceling Received Faxes on the Computer

To cancel saving faxes on the computer, change the settings on the printer.
Note:
You can also change the settings using the FAX Utility. However, if there are any faxes that have not been saved to the computer, the feature does not work.
1. Tap Settings > General Settings > Fax Settings > Receive Settings.
2. Select Save/Forward Settings > Unconditional Save/Forward > Save to Computer > No.
Related Information
& “Application for & “Receive Settings” on page 109
Conguring
Fax Operations and Sending Faxes (FAX Utility)” on page 201

Checking for New Faxes (Windows)

By setting up a computer to save faxes received by the printer, you can check the processing status of received faxes, and whether or not there are any new faxes using the fax icon on the Windows task bar. By setting up the computer to display a notication when new faxes are received, a notication screen pops up near the Windows system tray, and you can check the new faxes.
Note:
❏ Received fax data saved to the computer is removed from the printer's memory.
❏ You need Adobe Reader to view the received faxes because they are saved as PDF les.
Using the Fax Icon on the Windows Task Bar
You can check for new faxes and the operation status by using the fax icon displayed on the Windows taskbar.
1.
Check the icon.
❏
: Standing by.
❏
❏
2. Right-click the icon, and then click Open the received fax folder.
e received fax folder is displayed. Check the date and the sender in the le name, and then open the PDF le.
While the fax icon indicates that it is standing by, you can check for new faxes instantly by selecting Check new faxes now.
Note:
Received faxes are automatically renamed using the following naming format.
YYYYMMDDHHMMSS_xxxxxxxxxx_nnnnn (Year/Month/Day/Hour/Minute/Second_sender’s number)
: Checking for new faxes.
: Importing new faxes is complete.
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Using the Notication Window
When you set to notify you the new faxes exist, a notication window is displayed near the task bar for each the fax.
1. Check the notication screen displayed on your computer screen.
Note:
e notication screen disappears if no operation is performed for a given length of time. You can change the notication settings such as the display time.
2. Click anywhere in the notication screen, except for the button.
e folder you specied to save new faxes opens. Check the date and the sender in the le name, and then open the PDF le.
Note:
Received faxes are automatically renamed using the following naming format.
YYYYMMDDHHMMSS_xxxxxxxxxx_nnnnn (Year/Month/Day/Hour/Minute/Second_sender’s number)

Checking for New Faxes (Mac OS)

You can check for new faxes using one of the following methods. is is available only on computers set to "Save" (save faxes on this computer).
❏ Open the received fax folder (specied in Received Fax Output Settings.)
❏ Open the Fax Receive Monitor and click Check new faxes now.
❏ Notication that new faxes have been received
Select the Notify me of new faxes via a dock icon in the Fax Receive Monitor > Preferences in the FAX Utility, the fax receive monitor icon on the Dock jumps to notify you that new faxes have arrived.
Open the Received Fax Folder from Received Fax Monitor
You can open the save folder from the computer specied to receive faxes when selecting "Save" (save faxes on this computer).
1. Click the received fax monitor icon on the Dock to open Fax Receive Monitor.
2. Select the printer and click Open folder, or double click the printer.
3.
Check the date and the sender in the le name, and then open the PDF le.
Note:
Received faxes are automatically renamed using the following naming format.
YYYYMMDDHHMMSS_xxxxxxxxxx_nnnnn (Year/Month/Day/Hour/Minute/Second_sender's number)
Information sent from the sender is displayed as the sender's number. is number may not be displayed depending on the sender.
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Using the Fax Box Features

Fax Box is made up of
e
❏ Inbox: Saves the received document.
❏ Condential Box: Saves the received document. You can receive condential faxes by specifying a document
storage destination using the Conditional Save/Forward setting.
❏ Stored Documents Box: Stores the document to be sent.
❏ Polling Send Box: Stores the document for polling send.
❏ Board Box: Stores the document for selective polling send.
Related Information
& “Using the Inbox” on page 94 & “Using the Condential Box” on page 95 & “Using the Stored Documents Box” on page 96 & “Using the Polling Send Box” on page 96 & “Using the Board Box” on page 97
ve
boxes.

Using the Inbox

You can set to save received faxes in the printer's inbox. Up to 200 documents can be saved in the inbox and the condential them on the printer's LCD screen and print only when needed.
Note:
Saving 200 documents may not be possible depending on the usage conditions such as the le size of saved documents, and using of multiple fax saving features at a time.
Related Information
& “Saving Received Faxes in the Inbox (Unconditional Save/Forward)” on page 76 & “Checking the Received Documents in the Inbox” on page 94 & “Making Settings for the Inbox” on page 95
box in total. If you use this feature, received documents are not automatically printed. You can view
Checking the Received Documents in the Inbox
You can check the received documents stored in the printer's inbox.
1. Tap Fax Box on the home screen.
2.
Ta p Inbox/Condential.
3. Tap the Inbox box.
4. Select the fax you want to check.
content of the document is displayed.
e
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Making Settings for the Inbox
When there is a received document in the inbox, you can print, save to a memory device, delete the document, or setup a password setting for the inbox. When there are no documents in the inbox, you can only setup a password.
1. Tap Fax Box on the home screen.
2. Tap Inbox/Condential.
3. Tap the Inbox box.
4. Tap
5. Select the menu you want to use, and then follow the on-screen instructions.
.
Using the Condential Box
You can set to save received faxes in the printer's condential box. Up to 200 documents can be saved in the inbox and the condential box in total.
Note:
Saving 200 documents may not be possible depending on the usage conditions such as the le size of saved documents, and using of multiple fax saving features at a time.
Related Information
& “Saving Received Faxes in the Inbox or the Condential Box (Conditional Save/Forward)” on page 81 & “Checking the Received Documents in the Condential Box” on page 95 & “Making Settings for the Condential Box” on page 95
Checking the Received Documents in the Condential Box
You can check the received documents stored in the printer's condential box.
1. Tap Fax Box on the home screen.
2.
Ta p Inbox/Condential.
3. Tap the condential box you want to check.
4. Select the fax you want to check.
content of the document is displayed.
e
Making Settings for the
When there is a document in the condential box, you can print, save to a memory device, or delete the document, setup a password, or clear the condential box settings. When there are no documents in the condential box, you can only setup a password and clear the
1. Tap Fax Box on the home screen.
Condential
condential
Box
box settings.
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2. Tap Inbox/Condential.
3. Tap the condential box you want to set.
Faxing
4. Tap
5. Select the item you want to use, and then follow the on-screen instructions.
.

Using the Stored Documents Box

You can store 10 documents (up to 100 monochrome pages per document) in the printer's stored documents box.
Note:
Saving 10 documents may not be possible depending on the usage conditions such as the le size of stored documents.
Related Information
& “Storing a Fax Without Specifying a Recipient (Store Fax Data)” on page 70 & “Checking the Documents in the Stored Documents Box” on page 96 & “Making Settings for the Stored Documents Box” on page 96
Checking the Documents in the Stored Documents Box
You can check the documents stored in the printer's stored documents box.
1. Tap Fax Box on the home screen.
2. Tap Stored Documents.
3. Select the document you want to check.
e content of the document is displayed.
Making Settings for the Stored Documents Box
You can also print, save to a memory device, or delete the document saved in the stored documents box, and setup a password for opening the box.
1. Tap Fax Box on the home screen.
2. Tap Stored Documents.
3. Tap
Select the menu you want to use, and then follow the on-screen instructions.
4.
.

Using the Polling Send Box

You can store up to 100 pages of a single document in monochrome in the printer's polling send box.
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Related Information
& “Registering a Polling Send/Bulletin Board Box” on page 70 & “Storing a Document in the Polling Send/Bulletin Board Box” on page 70 & “Checking the Documents in the Polling Send Box” on page 97 & “Making Settings for the Polling Send Box” on page 97
Checking the Documents in the Polling Send Box
You can check the documents stored in the printer's polling send box.
1.
Ta p Fax Box on the home screen.
2. Tap Polling Send/Board.
3. Tap the Polling Send box.
4. Tap Check Document.
e content of the document is displayed.
Making Settings for the Polling Send Box
You can delete documents stored in the polling send box. You can also setup a password for opening the box, automatically delete document settings aer polling send, and send an email notication of the results of processing the document.
1. Tap Fax Box on the home screen.
2. Tap Polling Send/Board.
3. Tap the Polling Send box.
4. Tap Settings.
5. Select the menu you want to use, and then follow the on-screen instructions.

Using the Board Box

You can store a single document (up to 100 pages in monochrome) in one of the printer's board boxes. e printer has 10 board boxes allowing you to store up to 10 documents in total.
Note:
Storing 10 documents may not be possible depending on the usage conditions such as the le size of stored documents.
Related Information
& “Registering a Polling Send/Bulletin Board Box” on page 70 & “Storing a Document in the Polling Send/Bulletin Board Box” on page 70 & “Checking the Documents in the Polling Send Box” on page 97 & “Making Settings for the Board Boxes” on page 98
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Checking the Documents in the Board Box
You can check the documents stored in the printer's board box.
1. Tap Fax Box on the home screen.
2.
Ta p Polling Send/Board.
3. Tap the board box you want to check.
4. Tap Check Document.
e content of the document is displayed.
Making Settings for the Board Boxes
You can make subaddress and password settings for the board boxes. You can also setup a password for opening the box, delete document settings aer polling send, send an email notication of the results of processing the document, delete the document, and clear the box settings.
1. Tap Fax Box on the home screen.
2. Tap Polling Send/Board.
3.
Tap the board box you want to set.
4. Select the item you want to use, and then follow the on-screen instructions.

Using Other Faxing Features

Printing Fax Report and List

Printing Fax Report Manually
1. Tap Fax on the home screen.
2. Tap Menu.
3. Tap Fax Report.
4.
Select the report you want to print, and then follow the on-screen instructions.
Note: You can change the report format. From the home screen, select Settings > General Settings > Fax Settings > Report Settings, and then change the Attach Fax image to report or Report Format settings.
Related Information
& “More” on page 105
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& “Report Settings” on page 112
Setting Up to Print Fax Reports Automatically
You can make settings to print the following fax reports automatically.
Transmission Report
From the home screen, tap Fax > Fax Settings > Transmission Report, and then select Print or Print on Error.
Forwarding Report
From the home screen, tap Settings > General Settings > Fax Settings > Report Settings > Forwarding Report, and then select Print or Print on Error.
Fax Log Auto Print
From the home screen, tap Settings > General Settings > Fax Settings > Report Settings > Fax Log Auto Print, and then select On(Every 30) or On(Time).
Related Information
& “Menu Options for User Settings” on page 46 & “Report Settings” on page 112

Setting Security for Faxing

You can make security settings to prevent sending a fax to the wrong recipient, or prevent received documents from being leaked or lost. You can also delete backed-up fax data.
1.
Ta p Settings on the home screen.
2. Tap General Settings > Fax Settings > Security Settings.
3. Select the menu, and then make the settings.
Related Information
& “Security Settings” on page 113
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Checking Fax Jobs

Notication of Unprocessed Received Faxes
When there are unprocessed received documents, the number of unprocessed jobs is displayed on the on the home screen. See the table below for a denition of the "unprocessed".
Received Fax Save/Forward
Setting
*1
Printing
Saving in the inbox or the condential box
Saving in an external memory device
Saving on a computer There are received documents that have not been saved on the computer because the
Forwarding
*1 : When you have not set any of the fax save/forward settings, or when you have set to print received documents while
saving them to an external memory device or a computer.
*2 : When you have set to save documents that could not be forwarded in the inbox, there are unread documents that failed to
be forwarded in the inbox. When you have set to print documents that failed to be forwarded, printing is not complete.
Received documents are waiting to be printed or printing is in progress.
There are unread received documents in the inbox or the condential box.
There are received documents that have not been saved in the device because there is no device containing a folder specically created to save received documents connected to the printer or for other reasons.
computer is in sleep mode or for other reasons.
There are received documents that have not been forwarded or failed to be forwarded
Unprocessed Status
*2
.
Note:
If you are using more than one of the fax save/forward settings, the number of unprocessed jobs may be displayed as "2" or "3" even if only one fax has been received. For example, if you have set to save faxes in the inbox and on a computer and one fax is received, the number of unprocessed jobs is displayed as "2" if the fax has not been saved to the inbox and on a computer.
Related Information
& “Saving Received Faxes in the Inbox (Unconditional Save/Forward)” on page 76
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