Canon 500I, 400I User Manual

Quick

Operation

Guide

This guide describes the basic operations of each function and introduces several of the machine's most useful functions. To learn more about the functions described in this guide, see the e-Manual. After you finish reading this guide, store it in a safe place for future reference.

Using the Control Panel/

Placing Originals

Customizing

the Main Menu

Registering

Frequently Used Setting

Combinations

Checking the Job Status/

Machine Status

Copying Documents

Sending Faxes

Sending Scanned Data

Registering

New Addresses

Storing Data

in USB Memory

Using Data Stored

in USB Memory

Digitizing Documents

Finishing Documents

Printing

from a Computer

Printing with the Multi-

Purpose Tray

Operating the Machine

from a Computer

Using the Control Panel

The machine is operated and configured in the control panel. By learning more about the various names and functions available on the machine, you can use the machine more efficiently.

Settings/Registration Key

Brightness Adjustment Dial

Press this key to configure the machine's settings and to register items on the machine.

Use this dial to adjust the brightness of the touch panel display.

Energy Saver Key

Volume Settings Key

You can set the machine to enter sleep mode when you do not use the machine for a while. When you want to use the machine again, press this key to cancel the sleep mode.

Press this key to adjust the volume of the alarm when sending or receiving a fax.

Counter Check Key

Press this key to display the total number of copies and prints output with the machine.

						Touch Panel		Display
						By using the touch panel, you can select
	Edit Pen
						functions such as copy and print, and configure
	The pen used to operate the control					the settings of the machine.
	panel is stored here.					If the desired function is not displayed, try
						pressing [Show All].

Main Menu

Press this button to display the Main Menu.

Quick Menu

Press this button to display the Quick Menu buttons that you have registered to perform frequently used setting combinations.

Shortcut

Press these buttons to switch the display to another function without returning to the Main Menu.

Status Monitor/Cancel

You can use this key to confirm the job status, such as print, send, and receive jobs. You can also use this key to pause or cancel a print job.

Indicator Lights

These lights indicate the status of the machine. They flash when a job is being processed or an error has occurred, are lit when the machine's main power is On, and are dark when the machine's main power is Off.

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Placing Originals

There are two ways to place originals on the machine. You can either place them on the platen glass, or use the feeder. When you want to copy/scan multiple documents at once, place the originals in the feeder. When copying/scanning originals that cannot be placed in the feeder (books, a single page of a stapled document, etc.), place the original directly on the platen glass.

Platen Glass

1

2

3

With the side of the original you want to scan face down, align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner).

Feeder

1 2

Numeric Keys

Use these keys when entering numeric values, such as when entering fax numbers or the number of copies.

Start Key

Press this key to start copying or scanning.

Stop Key

Press this key to stop a copy/scan job currently in progress.

Place the originals in the feeder with the side that you want to scan face up.

Reset Key

Press this key to restore the standard settings of the machine.

ID (Log In/Out) Key

Press this key to log in/out when using the login service.

Clear Key

Press this key to clear entered values or characters.

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Customizing the Main Menu

Selecting a Function

1

2

3

4

1

Changing the Function Key Layout

You can set to display/hide each function key, and place frequently used function keys in easy to access positions. You can also change the number of keys displayed on a single screen.

B

A

C

AEnables you to select the number of buttons and the layout.

BEnables you to select the order to display the function keys.

CEnables you to place a blank space on the Main Menu screen.

2

Registering a Function Key Shortcut Button

Since shortcut buttons are always displayed on the left side of the touch panel display even when the function is switched, you can switch the function without returning to the Main Menu screen.

3

Changing the Background of the Main Menu Screen

You can select from five types of backgrounds.

To delete a shortcut button that has been set, select [Unassigned] on the setting screen.

4

The first screen displayed after logging in to the machine is called the Main Menu screen. It includes buttons that lead to the various functions (function keys). The Main Menu screen can be freely customized by changing the number, layout, and background of the function keys and displaying a button for switching the language, etc.

Press This Button at First

4

Other Main Menu Settings

A

B

C

A Switching the Language

If you need to frequently switch the language, you can place a shortcut button for switching the language on the top of the screen.

C Displaying all the function keys

If the function you want to use is not displayed on the Main Menu screen, press [Show All]. The hidden function keys are displayed.

BDisplaying a shortcut to Settings/ Registration

You can place a shortcut button for an item that can be

set from(Settings/Registration), such as automatic density correction or paper drawer settings. This enables

a setting to be quickly displayed without selecting it from(Settings/Registration).

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Registering Frequently Used Setting Combinations

Various Quick Menu Functions

Quick Menu Button	Press This Button at First
By registering a combination of settings as a Quick Menu button, you can perform
a series of settings with only one-touch. You can also add a send destination to
the setting combination, thus helping prevent mistakes when sending.

					Send the scanned image in Compact
Scan two-sided original.					PDF format via e-mail.

Name of the Button

Comment for the Button

How to Register Settings Set in a Function Screen as a Quick Menu Button

1

2

Specify the settings that you want to register →press

→[Register to Quick Menu].

*When in the E-mail Send screen.

Confirm the settings →press [Next] →select the operation that will be performed when you press the registered button →press [Next].

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You can register combinations of frequently used settings as a single item in the Quick Menu. By adding the login function to the combination, you can register different Quick Menu Buttons for each user, customizing the Quick Menu for each user's needs.

Personal/Shared Button

When logging in through Single Sign On-H, you can register a Personal button. Settings registered under the Shared button are available to all users. You can add your individual setting combinations under the Personal button, and settings you want to share with coworkers under the Shared button.

Customizing the Quick Menu Screen

You can customize how a button's number, size, order, and background appear in the Quick Menu screen, just like with the Main Menu screen.

3

4

Select the button to register →press [Next].

Enter the Quick Menu button name, and a comment if necessary →press [OK].

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Checking the Job Status/Machine Status

Log Screen

The Log screen displays a list of jobs that have been executed.

To switch between the Job Status screen and the Log screen, press the tab at the top of this screen. You can also switch the job type, such as copy jobs and send/received jobs.

Ch a n g

e

Press This Button at First

Job Status Screen

The Job Status screen displays a list of jobs that are currently being executed.

Operations that can be performed on jobs being executed or the job history

To cancel a job or change the job priority, select a job and press a button under the job (log) list.

■■Interrupt/Priority (for Copy/Print Jobs)

Changes the priority of copy and print jobs.

■■Details

Displays detailed information for the selected job. A three digit number starting with a "#" indicates the status when an error has occurred.

■■Cancel

Cancels the selected job.

■■Print List (for Send Jobs)

Press [Print List] when you have trouble sending faxes, etc. The transmission status up until the current time is printed.

■■Specify as Send Dest. (for Send Log)

Enables you to reuse a destination. If you select a destination in the send history and press [Specify as Send Dest.], you can send fax and scan data to that destination.

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You can check the status of jobs being executed or a log of jobs that have been executed from the Status Monitor/Cancel screen. On this screen, you can change the priority of jobs and set a destination from the past send history. You can also check the status of consumables.

The status of jobs being executed or the job history can be checked with the following icons.

Job Status		Job Types
Executing	Paused/Need Paper	Copy Job	Send Job
Waiting	Secure Print	Print Job	Received Job
Interrupt/Priority	Encrypted Secure Print	Send Job	Network Job
Printing	Sent	Fax Job	Memory Media Job
Error	Before Output	I-Fax Job	Report Print Job
Cancelling	After Output

■■Register Destination (for Send Log)

If you select a destination in the send history and press [Register Destination], you can register that destination to the address book.

■■Check I-Fax RX (for Receive Jobs/Log)

Enables you to check whether any new I-faxes have been received.

Checking the status of consumables

Press [Consumables] to display the status of consumables such as paper and toner.

A

B

C

A	Remaining amount of toner
	OK: 100% to 11%
	Low: 10% to 1%
	Empty: 0%
B	Amount of waste toner
	OK: 0% to 79%
	Near Full: 80% to 99%
	Full: 100%
C	Remaining amount of staples
	OK: 100% to 26%
	Low: 25% to 1%
	Empty: 0%

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Copying Documents

How to Copy Documents
1	2
	Specify the copy
	functions as
P.3	necessary.

Various Copy Functions

Enlarging or Reducing

You can copy from one paper size to another, such as from A4 to A5 (preset zoom), or change the zoom ratio manually by entering an enlargement/ reduction ratio. You can press [1:1] to cancel the set zoom ratio.

Caution Regarding Original

Orientation

When setting page numbers or margins, take care with the orientation of the original.

Select the button for an icon displayed on the touch panel display in accordance with the actual orientation of the original you have placed.

When using functions where the orientation of the original is important, buttons for selecting the orientation are displayed on the setting screen.

Option Screen Functions

The Option screen contains convenient copy functions, like copying double-sided originals, such as driver's licenses or ID cards, to a single sheet of paper, etc. Other convenient Option screen functions are described in "Finishing Documents," on p. 24.

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