Ricoh SP C221SF User Guide
For safe and correct use, be sure to read Safety Information before
using the machine.
Configuring Network Settings Using OS X
Troubleshooting
Maintaining the Machine
Configuring the Machine Using Utilities
Configuring the Machine Using the Control
Panel
Sending and Receiving a Fax
Scanning Originals
Copying Originals
Printing Documents
Paper Specifications and Adding Paper
Guide to the Machine
User’s Guide
Appendix
TABLE OF CONTENTS
How to Find Information about Operations and Troubleshooting...............................................................10
Operating Manual (Printed)....................................................................................................................... 10
Operating Manual (Digital Format)........................................................................................................... 10
Help.............................................................................................................................................................. 11
How to Read This Manual...............................................................................................................................13
Introduction...................................................................................................................................................13
Symbols Used in This Manual.....................................................................................................................13
Model-Specific Information........................................................................................................................ 13
Disclaimer.....................................................................................................................................................14
Notes............................................................................................................................................................ 14
Note to Administrator.................................................................................................................................. 15
About IP Address......................................................................................................................................... 15
Differences in Performance/Functions between Different Models.......................................................... 15
1. Guide to the Machine
Guide to Components......................................................................................................................................17
Exterior..........................................................................................................................................................17
Interior...........................................................................................................................................................19
Control Panel................................................................................................................................................20
Control Panel................................................................................................................................................21
Changing Operation Modes.......................................................................................................................... 24
Multi-access......................................................................................................................................................25
About Operation Tools....................................................................................................................................27
Assigning a Setting to the Shortcut Key..........................................................................................................29
Assigning a Setting Using the Control Panel..............................................................................................29
Assigning a Setting Using Web Image Monitor........................................................................................29
Accessing the Function Assigned to the Shortcut Key...............................................................................30
Entering Characters..........................................................................................................................................31
2. Paper Specifications and Adding Paper
Workflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 33
Loading Paper.................................................................................................................................................. 35
Loading Paper into Tray 1...........................................................................................................................35
Loading Paper into the Bypass Tray...........................................................................................................40
Specifying Paper Type and Paper Size Using the Control Panel.................................................................42
1
Specifying the Paper Type.......................................................................................................................... 42
Specifying the Standard Paper Size...........................................................................................................42
Specifying a Custom Paper Size................................................................................................................ 43
Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................45
Specifying a Custom Paper Size................................................................................................................ 45
Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................47
Specifying a Custom Paper Size................................................................................................................ 47
Specifying Paper Type and Paper Size Using the Printer Driver..................................................................48
When Using Windows................................................................................................................................ 48
When Using OS X........................................................................................................................................49
Supported Paper.............................................................................................................................................. 50
Specifications of Paper Types.....................................................................................................................50
Non-Recommended Paper Types.............................................................................................................. 53
Paper Storage.............................................................................................................................................. 54
Print Area......................................................................................................................................................54
Placing Originals..............................................................................................................................................56
Placing Originals on the Exposure Glass...................................................................................................56
Placing Originals in the Auto Document Feeder....................................................................................... 56
About Originals............................................................................................................................................57
3. Printing Documents
What You Can Do with the Printer Function...................................................................................................61
Displaying the Printing Preferences Dialog Box.............................................................................................62
Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................62
Displaying the Printing Preferences Dialog Box in an Application.......................................................... 62
Basic Operation of Printing............................................................................................................................. 64
Canceling a Print Job...................................................................................................................................64
4. Copying Originals
What You Can Do with the Copier Function..................................................................................................67
Copier Mode Screen.......................................................................................................................................68
Basic Operation of Copying........................................................................................................................... 69
Canceling a Copy....................................................................................................................................... 70
Making Enlarged or Reduced Copies............................................................................................................72
Specifying Reduce/Enlarge....................................................................................................................... 72
2
Making Combined/2-sided Copies.............................................................................................................. 74
Specifying Combined and 2-sided Copies............................................................................................... 77
Copying an ID Card........................................................................................................................................ 79
Specifying Scan Settings for Copying............................................................................................................81
Adjusting Image Density..............................................................................................................................81
Selecting the Document Type According to Original............................................................................... 81
5. Scanning Originals
What You Can Do with the Scanner Function............................................................................................... 83
Scanner Mode Screen.....................................................................................................................................84
Registering Scan Destinations......................................................................................................................... 85
Modifying Scan Destinations......................................................................................................................90
Deleting Scan Destinations..........................................................................................................................91
Testing Transmission.....................................................................................................................................91
Basic Operation of Scan to Folder................................................................................................................. 93
Printing the Check Sheet......................................................................................................................... 93
Confirming the User Name and Computer Name............................................................................... 95
Creating a Shared Folder on a Computer............................................................................................ 96
Specifying Access Privileges for the Created Shared Folder...............................................................98
Registering a Shared Folder in the Machine's Address Book..............................................................98
Send Scanned Files to a Shared Folder................................................................................................ 99
Basic Operation of Scan to E-mail...............................................................................................................102
Configuring SMTP and DNS Settings..................................................................................................102
Registering Destination E-mail Addresses to the Address Book........................................................ 103
Sending Scanned Files by E-mail........................................................................................................ 103
Basic Operation of Scan to FTP....................................................................................................................106
Configuring FTP Server Settings...........................................................................................................106
Sending Scanned Files to an FTP Server.............................................................................................106
Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key.......................... 109
Basic Procedures for Saving Scan Files on a USB Flash Memory Device................................................111
Scanning from Smart Organizing Monitor..................................................................................................113
Scanner Settings You Can Configure for Smart Organizing Monitor.................................................. 114
Basic Operation for TWAIN Scanning........................................................................................................117
Using TWAIN scanner..............................................................................................................................117
3
TWAIN scanning.......................................................................................................................................117
Settings you can configure in the TWAIN dialog box........................................................................... 118
Basic Operation for WIA Scanning............................................................................................................. 121
Using SANE scanning................................................................................................................................... 122
Specifying Scan Settings for Scanning........................................................................................................ 123
Specifying the Scanning Size According to the Size of the Original....................................................123
Adjusting Image Density........................................................................................................................... 123
Specifying Resolution................................................................................................................................124
6. Sending and Receiving a Fax
What You Can Do with the Fax Function.....................................................................................................125
Fax Setting Workflows.................................................................................................................................. 127
Fax Mode Screen..........................................................................................................................................128
Setting the Date and Time............................................................................................................................. 129
Registering Fax Destinations......................................................................................................................... 130
Registering Fax Destinations Using the Control Panel............................................................................130
Registering Fax Destinations Using Web Image Monitor...................................................................... 132
Sending a Fax................................................................................................................................................135
Selecting Transmission Mode...................................................................................................................135
Basic Operation for Sending a Fax......................................................................................................... 136
Specifying the Fax Destination................................................................................................................. 139
Useful Sending Functions..........................................................................................................................143
Specifying Scan Settings for Faxing........................................................................................................ 146
Using the Fax Function from a Computer (LAN-Fax)..................................................................................148
Basic Operation for Sending Faxes from a Computer...........................................................................148
Configuring Transmission Settings............................................................................................................150
Configuring the LAN-Fax Address Book................................................................................................. 150
Editing a Fax Cover Sheet........................................................................................................................ 153
Receiving a Fax..............................................................................................................................................154
Selecting Reception Mode....................................................................................................................... 154
Forwarding or Storing Faxes in Memory................................................................................................ 158
Lists/Reports Related to Fax......................................................................................................................... 162
7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................163
4
Menu Chart.................................................................................................................................................... 165
Copier Features Settings............................................................................................................................... 166
Scan Settings..................................................................................................................................................170
Fax Features Settings.....................................................................................................................................172
Address Book Settings...................................................................................................................................179
System Settings...............................................................................................................................................180
Tray Paper Settings........................................................................................................................................185
Administrator Settings....................................................................................................................................187
Printing Lists/Reports..................................................................................................................................... 194
Printing the Configuration Page................................................................................................................194
Types of Lists/Reports............................................................................................................................... 194
Network Settings............................................................................................................................................196
Wi-Fi Setup Wizard.......................................................................................................................................200
8. Configuring the Machine Using Utilities
Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor...................... 201
Using Web Image Monitor...........................................................................................................................202
Displaying Top Page..................................................................................................................................... 203
Changing the Interface Language........................................................................................................... 204
Checking the System Information................................................................................................................. 205
Status Tab...................................................................................................................................................205
Counter Tab............................................................................................................................................... 206
Machine Information Tab......................................................................................................................... 207
Configuring the System Settings................................................................................................................... 208
Sound Volume Adjustment Tab................................................................................................................ 208
Tray Paper Settings Tab............................................................................................................................208
Copier Tab.................................................................................................................................................209
Fax Tab.......................................................................................................................................................210
Toner Management Tab...........................................................................................................................211
Interface Tab..............................................................................................................................................211
Shortcut to Function Tab............................................................................................................................212
Registering Destinations................................................................................................................................ 213
Configuring the Network Settings................................................................................................................ 214
Network Status Tab...................................................................................................................................214
5
IPv6 Configuration Tab.............................................................................................................................215
Network Application Tab......................................................................................................................... 216
DNS Tab.................................................................................................................................................... 217
Auto E-mail Notification Tab.................................................................................................................... 218
SNMP Tab................................................................................................................................................. 218
SMTP Tab...................................................................................................................................................219
POP3 Tab...................................................................................................................................................220
Wireless Tab..............................................................................................................................................221
Google Cloud Tab....................................................................................................................................222
Configuring the IPsec Settings.......................................................................................................................224
IPsec Global Settings Tab.........................................................................................................................224
IPsec Policy List Tab...................................................................................................................................224
Printing Lists/Reports..................................................................................................................................... 228
Configuring the Administrator Settings.........................................................................................................229
Administrator Tab...................................................................................................................................... 229
Rest Settings Tab........................................................................................................................................229
Backup Setting Tab................................................................................................................................... 230
Restore Setting Tab....................................................................................................................................231
Set Date/Time Tab....................................................................................................................................232
Energy Saver Mode Tab.......................................................................................................................... 233
Using Smart Organizing Monitor.................................................................................................................234
Displaying the Smart Organizing Monitor Dialog................................................................................. 234
Checking the Status Information...............................................................................................................235
Configuring the Machine Settings............................................................................................................236
Scanning Documents.................................................................................................................................237
9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................239
Cautions When Cleaning..............................................................................................................................241
Cleaning the Inside of the Machine............................................................................................................. 242
Cleaning the Exposure Glass........................................................................................................................243
Cleaning the Auto Document Feeder...........................................................................................................244
Moving and Transporting the Machine....................................................................................................... 245
Disposal......................................................................................................................................................246
6
Where to Inquire....................................................................................................................................... 246
10. Troubleshooting
Error and Status Messages on the Screen...................................................................................................247
Error and Status Messages Appear on Smart Organizing Monitor..........................................................254
Clearing Misfeeds......................................................................................................................................... 256
Removing Jammed Paper from Tray 1.....................................................................................................256
Removing Jammed Paper from the Bypass Tray.....................................................................................258
Opening the Rear Cover to Remove Jammed Paper............................................................................. 259
Removing Scanning Jams......................................................................................................................... 260
When You Cannot Print Test Page............................................................................................................... 262
Paper Feed Problems.....................................................................................................................................263
Print Quality Problems................................................................................................................................... 265
Checking the Condition of the Machine..................................................................................................265
Checking the Printer Driver Settings.........................................................................................................265
Printer Problems............................................................................................................................................. 267
Print Positions Do Not Match Display Positions...................................................................................... 268
Copier Problems............................................................................................................................................ 269
Scanner Problems..........................................................................................................................................270
When Scanning Is Not Done As Expected............................................................................................. 270
Fax Problems..................................................................................................................................................271
When an error code appears on the fax journal or transmission status report....................................271
Common Problems.........................................................................................................................................273
11. Configuring Network Settings Using OS X
Connecting the Machine to a Wired Network........................................................................................... 275
Using a USB Cable................................................................................................................................... 275
Using an Ethernet Cable...........................................................................................................................276
Connecting the Machine to a Wireless Network........................................................................................278
Installing the Printer Driver........................................................................................................................ 278
Installing Smart Organizing Monitor.......................................................................................................278
Using the Wi-Fi Setup Wizard................................................................................................................. 279
Using the WPS Button............................................................................................................................... 280
Using a PIN Code..................................................................................................................................... 282
7
12. Appendix
Transmission Using IPsec...............................................................................................................................285
Encryption and Authentication by IPsec.................................................................................................. 285
Security Association.................................................................................................................................. 286
Encryption Key Exchange Settings Configuration Flow......................................................................... 287
Specifying Encryption Key Exchange Settings........................................................................................287
Specifying IPsec Settings on the Computer............................................................................................. 288
Enabling and Disabling IPsec Using the Control Panel..........................................................................290
Notes About the Toner.................................................................................................................................. 291
Specifications of the Machine...................................................................................................................... 292
General Function Specifications.............................................................................................................. 292
Printer Function Specifications..................................................................................................................295
Copier Function Specifications.................................................................................................................296
Scanner Function Specifications...............................................................................................................296
Fax Function Specifications...................................................................................................................... 297
Consumables..................................................................................................................................................299
Print Cartridge............................................................................................................................................299
Information for This Machine........................................................................................................................300
User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........300
Note for the Battery and/or Accumulator Symbol (For EU countries only)......................................... 301
Environmental Advice for Users (mainly Europe)............................................................... 301
Notice To Wireless LAN Interface Users (mainly Europe).................................................302
NOTICE TO USERS (NEW ZEALAND).................................................................................................. 303
Notes to users in the state of California (Notes to Users in USA)..........................................................303
Notes to users in the United States of America.......................................................................................303
Notes to Canadian Users of Wireless Devices.......................................................................................306
Notes to Canadian Users of SP 220SFNw.............................................................................................307
Remarques à l'attention des utilisateurs canadiens du SP 220SFNw...................................................307
ENERGY STAR Program........................................................................................................................... 308
Saving Energy............................................................................................................................................308
Copyright Information about Installed Applications...................................................................................311
Apache License..........................................................................................................................................311
dnsmasq..................................................................................................................................................... 313
8
GPL Version 2............................................................................................................................................ 314
iperf.............................................................................................................................................................322
libHaru........................................................................................................................................................324
Libsasl......................................................................................................................................................... 324
mDNSResponser....................................................................................................................................... 326
OpenCV.....................................................................................................................................................327
Open SSL................................................................................................................................................... 328
WPA Supplicant........................................................................................................................................ 331
Trademarks.....................................................................................................................................................333
INDEX...........................................................................................................................................................337
9
How to Find Information about Operations and Troubleshooting
You can find support information about operating the machine and troubleshooting in the Operating
Manual (printed), Operating Manual (digital format), and Help (online).
Operating Manual (Printed)
The following manuals are provided with this machine.
Safety Information
This manual explains the safety precautions that should be followed when using the machine. Be
sure to read this manual before using the machine.
Setup Guide
This manual explains how to set up the machine. It also explains how to remove the machine from
the packaging and how to connect it to a computer.
Initial Guide for FAX (only SP 221SF, SP 220SFNw, and SP221SFNw)
This manual explains the preparations for using the fax function. Be sure to read this manual before
using the fax function.
Operating Manual (Digital Format)
Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.
Viewing from a web browser
Access the Internet from a web browser.
Confirm that the computer or the machine is connected to the network.
Download the operating manuals from http://www.ricoh.com/.
Viewing from the provided CD-ROM
Operating manuals can also be viewed from the provided CD-ROM.
• When using Windows
1. Insert the CD-ROM into the CD-ROM drive.
2. Click [Read Manual] and follow the instructions on the screen.
The PDF file manual opens.
• When using OS X
1. Insert the CD-ROM into the CD-ROM drive.
10
2. Double-click [Manuals.htm] file, located on the CD-ROM root directory.
DSH250
3. Select the language.
4. Click [Read PDF manuals].
5. Click the manual you want to refer to.
The PDF file manual opens.
Help
Use the following procedure to open the Help files learn about the printer driver and Smart Organizing
Monitor functions.
For details about Smart Organizing Monitor, see page 234 "Using Smart Organizing Monitor".
Printer driver
1. Click [Help] on the printing preferences dialog box.
For the procedure on how to open the printing preferences dialog box, see page 62
"Displaying the Printing Preferences Dialog Box".
11
Smart Organizing Monitor
DSH252
1. Click [Help] on the [Printer Configuration] screen.
12
How to Read This Manual
DSH101
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Symbols Used in This Manual
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user
errors.
[]
Indicates the names of keys on the machine's display or control panels.
Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
13
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27, -29, -67
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120–127 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
Disclaimer
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
Notes
Contents of this manual are subject to change without prior notice.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Some illustrations in this manual might be slightly different from the machine.
The illustrations in this manual are for SP 220SFNw and SP 221SFNw.
14
Note to Administrator
Password
Certain configurations of this machine can be password-protected to prevent unauthorized modifications
by others. We strongly recommend you to create your own password immediately.
The following are the operations that can be password-protected:
• Entering the [Address Book], [Network Settings], [Wi-Fi Setup Wizard], or [Admin. Tools] menu
using the control panel
• You can access these menus without a password by factory default.
The setting for creating a password can be found in [Admin. Tools].
• Configuring the machine using Web Image Monitor
You can configure the machine using Web Image Monitor without a password by factory default.
The setting for creating a password can be found in [Administrator Settings].
For details about creating passwords, see page 229 "Configuring the Administrator Settings".
About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
Differences in Performance/Functions between Different Models
The differences in main performance/functions between different models are as follows:
SP 221S
Fax Not available Not available Available
ADF Not available Available
GDI driver Available Available Available Available
Ethernet Port
(Network)
Not available Available Not available Available
SP 220SNw
SP 221SNw
(Standard)
SP 221SF
(Standard)
Available
(Standard)
SP 220SFNw
SP 221SFNw
Available
(Standard)
Available
(Standard)
15
SP 221S
SP 220SNw
SP 221SF
SP 221SNw
SP 220SFNw
SP 221SFNw
Wireless LAN Not available Available Not available Available
Scan to
Not available Available Not available Available
Email/FTP/Folder
Web Image
Not available Available Not available Available
Monitor
Toner
Not available Not available Available
*1
Available
*1
Management
(Toner Level
Indication)
Paperless FAX
Depending on the [Toner End Option] setting, the toner management (toner level indication) function may not
*1
be available. For [Toner End Option], see page 180 "System Settings".
"Paperless FAX" refers to the function that allows you to store faxes in memory and print only the ones you
*2
want, thus saving paper. "Paperless FAX" refers to [Reception File Setting] and [Notify Forward Status] that
can be specified using the machine's control panel and [Fax Received File Setting] that can be specified using
Web Image Monitor. For details, see page 172 "Fax Features Settings" and page 208 "Configuring the
System Settings".
*2
Not available Not available Not available Available
16
1. Guide to the Machine
DSH103
10
11
12
13
14
15
8
12
4
5
6
7
3
9
This chapter describes preparations for using the machine and its operating instructions.
Guide to Components
This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.
Exterior
• SP 221S is not equipped with an Auto Document Feeder (ADF).
• SP 221S and SP 221SF do not come with an Ethernet port.
17
1. Guide to the Machine
No. Name Description
1 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This
tray can hold up to 35 sheets of plain paper.
2 Auto Document Feeder
(Exposure Glass Cover)
The ADF is integrated with the exposure glass cover. Open this
cover to place originals on the exposure glass.
3 Line and TEL Port • Upper port: Port for external telephone connection.
• Lower port: G3 (analog) line Interface port for telephone line
connection.
4 USB Port For connecting the machine to a computer using a USB cable.
5 Ethernet Port For connecting the machine to the network using a network
interface cable.
6 Rear Cover Open this cover to remove jammed paper.
7 Tray Cover Attach this cover when you extend the tray.
8 Stop Fence Raise this fence to prevent paper from falling off.
9 Tray 1 This tray can hold up to 150 sheets of plain paper.
10 Bypass Tray This tray can hold one sheet of plain paper.
11 Front Cover Open this cover to replace the print cartridge or remove jammed
paper.
18
12 USB Flash Disk Port Insert a USB flash disk to store scanned files using the Scan to USB
function.
13 Control Panel Contains a screen and keys for machine control.
14 ADF Cover Open this cover to remove originals jammed in the ADF.
15 Exposure Glass Place originals here sheet by sheet.
• If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it
easier to take the printed paper out.
DSH104
Interior
DSH106
1
Guide to Components
No. Name Description
1 Print Cartridge A replacement consumable that is required to make prints on
paper. It needs to be replaced when the alert indicator flashes red.
For details about replacing the cartridge, see page 239
"Replacing the Print Cartridge".
19
DSH107
12345 6 7 8 9 10 11
12
1713 14 15 16 18
1. Guide to the Machine
Control Panel
SP 221S, SP 220SNw, SP 221SNw
No. Name Description
1 [Image Quality] key Press to select the scan quality for the current job.
2 [Shortcut to Func.] key Press to use the function pre-assigned to this key.
3 [Density] key Press to adjust the image density for the current job.
4 [Copy] key Press to switch the machine to copier mode.
5 [Scanner] key Press to switch the machine to scanner mode.
6 Screen Displays the current status and messages.
7 Scroll Keys Press to move the cursor in the direction indicated by the key.
8 Number Keys Press to enter numerical values when specifying settings such as
fax numbers and copy quantities or to enter letters when specifying
names.
9 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,
fax transmission/reception, and other actions in progress.
10 [User Tools] key Press to display the menu for configuring the machine's system
settings.
11 [Power] key This indicator lights up blue when the machine is turned on.
12 [Wi-Fi Direct] key (only
SP 220SNw and SP
221SNw)
Pressing this key while Wi-Fi is disabled activates Wi-Fi and
reboots the machine automatically. Press this key while Wi-Fi is
enabled to activate or deactivate the Wi-Fi Direct function. This
indicator lights blue when the Wi-Fi Direct function is active.
20
1234567 8 9 10 11 12 13
14 15 16 17 18 19 20 21 22 24
DSH108
23
Guide to Components
No. Name Description
13 Selection keys Press the key underneath an item shown on the bottom line of the
screen to select it.
14 Data In Indicator This indicator flashes blue when the machine receives print data
from the host device.
15 [Back] key Press to cancel the last operation or to return to the previous level
of the menu tree.
16 Alert Indicator This indicator lights up red when the machine runs out of paper or
consumables, when the paper settings do not match the settings
specified by the driver, or when other errors occur. It flashes when
the toner is nearly empty.
17 [OK] Key Press to confirm settings and specified values, or to move to the
next menu level.
18 [Start] key Press to start fax transmission/reception, scanning, or copying.
Control Panel
SP 221SF, SP 220SFNw, SP 221SFNw
No. Name Description
1 [On Hook Dial] key Press to use on-hook dialing to check the destination's status when
sending a fax.
2 [Address Book] key Press to select a scan or fax destination from the Address Book.
3 [Image Quality] key Press to select the scan quality for the current job.
4 [Shortcut to Func.] key Press to use the function pre-assigned to this key.
21
1. Guide to the Machine
No. Name Description
5 [Density] key Press to adjust the image density for the current job.
6 [Copy] key Press to switch the machine to copier mode.
7 [Scanner] key Press to switch the machine to scanner mode.
8 Screen Displays the current status and messages.
9 Scroll Keys Press to move the cursor in the direction indicated by the key.
10 Number Keys Press to enter numerical values when specifying settings such as
fax numbers and copy quantities or to enter letters when specifying
names.
11 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,
fax transmission/reception, and other actions in progress.
12 [User Tools] key Press to display the menu for configuring the machine's system
settings.
13 [Power] key This indicator lights up blue when the machine is turned on.
14 One Touch buttons Press to select a scan or fax Quick Dial destination.
15 [Pause/Redial] key Press to insert a pause in a fax number or to display the last used
scan or fax destination.
16 [Shift] key Press to use the Quick Dial numbers 5 to 8 when specifying a scan
or fax destination using the One Touch buttons.
17 [Wi-Fi Direct] key
(only SP 220SFNw and
SP 221SFNw)
Pressing this key while Wi-Fi is disabled activates Wi-Fi and
reboots the machine automatically. Press this key while Wi-Fi is
enabled to activate or deactivate the Wi-Fi Direct function. This
indicator lights blue when the Wi-Fi Direct function is active.
18 [Facsimile] key Press to switch the machine to fax mode.
19 Selection keys Press the key underneath an item shown on the bottom line of the
screen to select it.
20 Data In Indicator This indicator flashes blue when the machine receives print data
from the host device.
21 [Back] key Press to cancel the last operation or to return to the previous level
of the menu tree.
22
Guide to Components
No. Name Description
22 Alert Indicator This indicator lights up red when the machine runs out of paper or
consumables, when the paper settings do not match the settings
specified by the driver, or when other errors occur. It flashes when
the toner is nearly empty.
23 [OK] Key Press to confirm settings and specified values, or to move to the
next menu level.
24 [Start] key Press to start fax transmission/reception, scanning, or copying.
23
DSH140
1. Guide to the Machine
Changing Operation Modes
You can switch between copier, scanner, and fax modes by pressing the corresponding keys.
Press the [Copy], [Scanner], or [Facsimile] (only SP 221SF, SP 220SFNw, and SP 221SFNw) key to
activate each mode. While in each mode, the corresponding key lights up.
Function Priority
By default, copy mode is selected when the machine is turned on, or if the preset [System Auto
Reset Timer] time passes with no operation while the initial screen of the current mode is displayed.
You can change the selected mode using [Function Priority] under [Admin. Tools].
For details about [System Auto Reset Timer] or [Function Priority], see page 187 "Administrator
Settings".
24
Multi-access
Multi-access
This machine can perform multiple jobs using different functions, such as copying and faxing, at the
same time. Performing multiple functions simultaneously is called “Multi-access”.
The following table shows the functions that can be performed simultaneously.
Current job Job that you want to execute simultaneously
Copying • Fax transmission
• Fax reception
• Receiving a print job from a computer (the actual printing starts
after copying is finished)
• Receiving a LAN-Fax job from a computer
• LAN-Fax transmission
Scanning • Fax transmission
• Fax reception
• Printing a fax received in the machine's memory
• Printing
• Receiving a LAN-Fax job from a computer
• LAN-Fax transmission
Scanning a fax into the
machine's memory before
transmission
Fax transmission • Printing a fax received in the machine's memory
• Fax transmission
• Fax reception
• Printing a fax received in the machine's memory
• Printing
• Receiving a LAN-Fax job from a computer
• Printing
• Receiving a LAN-Fax job from a computer
• Copying
• Scanning
• Scanning a fax into the machine's memory before transmission
25
1. Guide to the Machine
Current job Job that you want to execute simultaneously
Fax reception • Scanning
• Scanning a fax into the machine's memory before transmission
• Receiving a LAN-Fax job from a computer
• Copying
Printing a fax received in the
machine's memory
• Scanning
• Scanning a fax into the machine's memory before transmission
• Fax transmission
• Receiving a LAN-Fax job from a computer
• LAN-Fax transmission
Printing • Scanning
• Scanning a fax into the machine's memory before transmission
• Fax transmission
• LAN-Fax transmission
Receiving a LAN-Fax job from
a computer
• Copying
• Scanning
• Fax reception
*1
*1
26
• Printing a fax received in the machine's memory
• LAN-Fax transmission
LAN-Fax transmission • Copying
• Scanning
• Scanning a fax into the machine's memory before transmission
• Printing a fax received in the machine's memory
• Printing
• Receiving a LAN-Fax job from a computer
Fax printing may take longer than normal if you scan using the control panel at the same time, especially
*1
when scanning multiple pages using the exposure glass.
• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound
from the machine or see a failure message pop up on your computer screen. In this case, try again
after the current job is finished.
About Operation Tools
About Operation Tools
This section explains the operation tools of this machine.
Depending on the model, Web Image Monitor may not be available. For details about model-specific
differences, see "Differences in Performance/Functions between Different Models" in page 13 "How to
Read This Manual".
Control Panel
The control panel contains a screen and keys for controlling the machine. They allow you to
configure the machine's various settings.
For details about how to use the control panel, see page 163 "Configuring the Machine Using the
Control Panel".
Smart Organizing Monitor
Install this utility on your computer from the included CD-ROM before using it.
Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and
use other functions.
For details about how to use Smart Organizing Monitor, see page 234 "Using Smart Organizing
Monitor".
27
1. Guide to the Machine
Web Image Monitor
You can check the machine's status and configure its settings by accessing the machine directly
using Web Image Monitor.
For details about how to use Web Image Monitor, see page 201 "Configuring the Machine Using
Utilities".
28
Loading...