Panasonic DP-6010, DP-3510, DP-3010, DP-2310, DP-4510 User Manual

Download

Digital Imaging Systems

Operating Instructions

(For Facsimile and Internet Fax)

Your Machine

Getting to Know

Before Starting

Model No.

DP-2310/3010/3510/4510/6010

Features

Facsimile

Features

Internet Fax

Machine

Setting Your

Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.

English

and Lists

Printout Journals

Problem Solving

Appendix

IMPORTANT INFORMATION

When requesting information, supplies or service, always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future for reference or troubleshooting.

Model No. Serial

Date of Purchase

Dealer

Address

Telephone Number ( ) –

Supplies Telephone Number ( ) –

Service Telephone Number ( ) –

For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN. (Please confirm other required Internet parameter in General Settings. This setting list is printed by following the

steps below: , Input ID Code,

00/31* Print General Setting

* Certain Parameter Numbers may differ between the DP-2310/3010 and DP-3510/4510/6010 series. If you encounter two Parameter Numbers separated by a "/" and an asterisk ("*"), the first number corresponds to (DP-2310/3010) and the second number corresponds to (DP-3510/4510/6010).

FUNCTION GENERAL SETTINGS 09/04* Key Operator Mode

Start

User Information

Company Name:

Address:

Dept.:

City: State: Zip Code:

Tel. No.: Fax No.:

Internet Parameters (See page 124)

EMAIL Address:

SMTP Server Name: or SMTP Server IP:

SMTP AUTH Name: SMTP AUTH Password:

** TCP/IP Default Gateway:

** DNS Server Address:

** 2nd DNS Server Address:

POP Server Name: or POP Server IP:

POP User Name:

POP Password: (for security, do not write it in - but keep it in a safe place)

LDAP Server Name: or LDAP Server IP:

LDAP User Name:

LDAP Password:

LDAP Search Base:

"**" These parameters are located in the Copier mode.

The following trademarks and registered trademarks are used throughout this manual:

Microsoft Microsoft Corporation in the USA and other countries. Adobe Systems Incorporated. All other trademarks identified herein are the property of their respective owners.

, Windows®, Outlook® & Windows logo are either registered trademarks or trademarks of

, Acrobat Reader® & Adobe logo are either registered trademarks or trademarks of Adobe

Useful Office Functions

1. Facsimile

2. Internet Fax

• Plain Paper High-speed Super G3 compatible Fax with JBIG compression when optional Fax Communication Board (DA-FG300 for DP2310/3010) (DA-FG600 for DP-3510/4510/

6010) is installed.

• Quick-Scan

• Quick Memory Transmission

• Email (Internet Fax) Function capability when Internet Fax kit (DA-NF 600) is installed.

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Getting to Know Your Machine

Safety Information.......................................................................................................... 10

■ Connecting the Cables ................................................................................... 14

Control Panel .................................................................................................................. 16

Before Starting

Loading Documents....................................................................................................... 19

■ How to Load Documents................................................................................ 19

■ Sending Non-Standard Size Documents........................................................ 19

Basic Transmission Settings ........................................................................................ 20

■ General Description........................................................................................ 20

■ Contrast.......................................................................................................... 20

■ Resolution ...................................................................................................... 21

■ Original (Text/Photo) ...................................................................................... 22

■ Others............................................................................................................. 22

Sending Documents....................................................................................................... 23

■ Flatbed Scanning ........................................................................................... 25

■ Searching and Editing the Address Book....................................................... 25

Facsimile Features

Sending Documents....................................................................................................... 27

■ General Description........................................................................................ 27

■ Memory Transmission .................................................................................... 27

■ Rotated Transmission .................................................................................... 29

■ Double-Sided Transmission (Receiving) ........................................................ 29

■ Transmission Reservation.............................................................................. 30

■ Redialing ........................................................................................................ 33

Receiving Documents.................................................................................................... 34

■ General Description........................................................................................ 34

■ Automatic Reception ...................................................................................... 34

■ Manual Reception .......................................................................................... 34

■ Print Reduction............................................................................................... 36

■ Receiving Oversize Documents ..................................................................... 37

■ Substitute Memory Reception ........................................................................ 38

Mode Setting................................................................................................................... 39

■ Setting the Mode Setting ................................................................................ 39

Batch Transmission ....................................................................................................... 43

■ General Description........................................................................................ 43

Timer Controlled Communications .............................................................................. 44

■ General Description........................................................................................ 44

■ Deferred Transmission ................................................................................... 44

■ Deferred Polling.............................................................................................. 46

Polling ............................................................................................................................. 48

■ General Description........................................................................................ 48

■ Preparing to be Polled.................................................................................... 48

■ Poll Documents from Another Station ............................................................ 50

Table of Contents

Facsimile Features

Program Keys ................................................................................................................. 52

■ General Description ....................................................................................... 52

■ Setting for Group Dialing................................................................................ 52

■ Setting for Program Dial................................................................................. 54

■ Editing for Group Dialing ................................................................................ 56

■ Erasing the Program Key Settings ................................................................. 58

Confidential Mailbox ...................................................................................................... 59

■ General Description ....................................................................................... 59

■ Confidential Mailbox....................................................................................... 59

■ Sending a Confidential Document to a Remote Station's Mailbox................. 60

■ Polling a Confidential Document from a Remote Station's Mailbox ............... 62

■ Receiving a Confidential Document to Your Machine's Mailbox.................... 63

■ Storing a Confidential Document in Your Machine's Mailbox ........................ 64

■ Printing Out a Confidential Document from Your Machine's Mailbox ............ 65

■ Deleting a Confidential Document Stored in Your Machine's Mailbox ........... 66

Sub-Addressing.............................................................................................................. 68

■ General Description ....................................................................................... 68

■ Setting the Sub-Address into a Address Book Number ................................. 69

■ Sending a Fax with Sub-Address................................................................... 71

■ Using Manual Number Dialing ....................................................................... 72

■ Using Sub-Address Temporarily .................................................................... 73

Fax Cover Sheet ............................................................................................................. 75

■ General Description ....................................................................................... 75

■ Using the Fax Cover Sheet ............................................................................ 75

Password Communications .......................................................................................... 78

■ General Description ....................................................................................... 78

■ Setting Password Transmission.................................................................... 79

■ Setting Password Reception .......................................................................... 81

■ Using Password Transmission....................................................................... 83

Receive To Memory........................................................................................................ 85

■ Setting the RCV To Memory Password ......................................................... 85

■ Setting RCV To Memory ................................................................................ 87

■ Printing Documents........................................................................................ 88

PIN Code Access............................................................................................................ 90

■ Selecting the Access Method (Prefix or Suffix) .............................................. 90

■ Dialing with a PIN Code ................................................................................. 92

Selective Reception ....................................................................................................... 94

■ General Description ....................................................................................... 94

■ Setting the Selective Reception ..................................................................... 94

Department Code ........................................................................................................... 96

■ General Description ....................................................................................... 96

■ Activating the Department Code Feature....................................................... 96

■ Sending Document with Department Code.................................................... 98

■ Printing a Department Code Journal.............................................................. 99

Table of Contents

Facsimile Features

Edit File Mode .................................................................................................................101

■ General Description........................................................................................ 101

■ Printing or Viewing a File List ......................................................................... 101

■ Changing the Start Time or the Station of a File ............................................ 103

■ Deleting a File ................................................................................................ 105

■ Printing Out a File........................................................................................... 106

■ Adding Documents into a File ........................................................................ 107

■ Retry an Incomplete File ................................................................................ 108

Internet Fax Features

Pre Installation Information........................................................................................... 109

■ Internet Fax Features ..................................................................................... 109

■ Setup as SMTP Mail Server ........................................................................... 110

■ Setup as POP3 Client .................................................................................... 111

Internet Communication Features ................................................................................ 114

■ Internet Fax Transmission.............................................................................. 114

■ Direct SMTP (Direct IFAX XMT)..................................................................... 115

■ Internet Mail Reception .................................................................................. 116

■ Inbound Routing ............................................................................................. 117

■ Fax Forward ................................................................................................... 118

■ Dynamic Host Configuration Protocol (DHCP)............................................... 118

■ SMTP Authentication...................................................................................... 118

■ Lightweight Directory Access Protocol (LDAP) .............................................. 119

■ Relayed Transmission.................................................................................... 119

Important Information.................................................................................................... 120

User Parameters............................................................................................................. 122

■ Setting the User (Internet) Parameters .......................................................... 122

Setting the Internet Parameters .................................................................................... 124

■ Setting the User Parameters for the LAN Interface ........................................ 124

Sending Documents via LAN ........................................................................................ 126

■ Manual Email Addressing............................................................................... 126

■ Address Book Email Addressing .................................................................... 128

■ Multi E-mail Station Addressing (Broadcasting) ............................................. 130

■ Internet Fax Ledger Size Document Transmission ........................................ 131

■ Returned Email............................................................................................... 133

■ Using a Mailing List ........................................................................................ 134

Receiving Documents via LAN ..................................................................................... 135

■ General Description........................................................................................ 135

■ Receiving Email from a POP Server .............................................................. 137

Program Keys ................................................................................................................. 141

■ Setting the POP Email Retrieval Key ............................................................. 141

■ Using the POP Email Retrieval Key ............................................................... 143

Sender Selection ............................................................................................................145

■ General Description........................................................................................ 145

■ Setting the Sender Selection.......................................................................... 145

■ Sending Document with Sender Selection ..................................................... 148

■ Printing the Sender Selection List .................................................................. 149

Table of Contents

Internet Fax Features

Inbound Routing............................................................................................................. 151

■ Setting the Routing Parameters ..................................................................... 151

■ Entering Address Book Dialing Numbers for Inbound Routing ...................... 152

Fax Forward ....................................................................................................................155

■ Setting Fax Forward....................................................................................... 155

Ifax Return Receipt......................................................................................................... 157

■ General Description ....................................................................................... 157

Relayed Transmission ................................................................................................... 159

■ General Description ....................................................................................... 159

■ Relay Network................................................................................................ 160

■ Setting Up Your Machine as an Internet Relay Station.................................. 162

■ Setting Up Your Machine for Relayed Transmission ..................................... 163

■ Sending Documents via Internet Relay.......................................................... 166

■ Sending Document(s) from a PC to a G3 Fax Machine................................. 170

■ Printouts and Reports .................................................................................... 172

Setting Your Machine

Setting the Dialing Method (Tone or Pulse)................................................................. 175

■ General Description ....................................................................................... 175

Adjusting the Volume .................................................................................................... 177

■ General Description ....................................................................................... 177

■ Setting the Monitor Volume............................................................................ 177

User Parameters............................................................................................................. 178

■ General Description ....................................................................................... 178

■ Setting the User Parameter ........................................................................... 178

Address Book ................................................................................................................. 182

■ Adding Address Book Dialing Numbers ......................................................... 182

■ Editing the Address Book............................................................................... 185

Customizing Your Machine ........................................................................................... 190

■ General Description ....................................................................................... 190

■ Setting the Fax Parameters ........................................................................... 190

■ Fax Parameter Table ..................................................................................... 192

Printout Journals and Lists

Journals and Lists.......................................................................................................... 199

■ General Description ....................................................................................... 199

■ Transaction Journal ....................................................................................... 199

■ Communication Journal (COMM. JOURNAL)............................................... 203

■ Address Book List .......................................................................................... 205

■ Group and Program List................................................................................. 207

■ Fax Parameter List......................................................................................... 208

Table of Contents

Problem Solving

Troubleshooting ............................................................................................................. 209

■ Information Codes .......................................................................................... 211

■ Verification Stamp .......................................................................................... 214

■ Checking the Telephone Line......................................................................... 217

Appendix

Specifications .................................................................................................................219

FCC Notice for User in USA .......................................................................................... 221

Notice to User in Canada............................................................................................... 223

Glossary .......................................................................................................................... 225

ITU-T Image No. 1 ........................................................................................................... 232

Index ................................................................................................................................ 233

Getting to Know Your Machine

Safety Information

WARNING

• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.

• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED.

• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.

CAUTION -

• THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER. PLEASE ENSURE THAT THE SOCKET OUTLET IS NEAR THE EQUIPMENT AND IS EASILY ACCESSIBLE.

• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.

denotes a potential hazard that could result in serious injury or death.

USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER

THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.

[DP-2310/3010][DP-3510/4510/6010]

Safety Information

[DP-3510/4510/6010] [DP-2310/3010]

Model and Serial Number

Your Machine

Getting to Know

Manufacturer’s Name and Address

CAUTION

• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE.

• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.

• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.

• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.

denotes hazards that could result in minor injury or damage to the machine.

Factory ID

• USE ONLY THE POWER CORD AND BATTERIES INDICATED IN THIS MANUAL. DO NOT DISPOSE OF BATTERIES IN A FIRE. THEY MAY EXPLODE. CHECK WITH LOCAL CODES FOR POSSIBLE SPECIAL DISPOSAL INSTRUCTIONS.

Safety Information

CAUTION

denotes hazards that could result in minor injury or damage to the machine.

Do not install the machine near heating or an air conditioning unit.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects.

Do not block the ventilation openings.

Do not place heavy objects or spill liquids on the machine.

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Your Machine

Getting to Know

Safety Information

Connecting the Cables

[For DP-3510/4510/6010]

Telephone Line Jack

Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine.

External Telephone Jack

You can connect an additional standard single line telephone to the machine. To connect the telephone, remove the protective tab on the TEL jack.

RJ-11C Telephone Jack

LINK Lamp

Illuminates when connected to the LAN. Lamp will not turn ON if LAN cable is defective (contains breaks).

LAN Connection Jack (10Base-T/100Base-TX)

LAN Cable (10Base-T/100Base-TX Cable)

Insert the plug until a click is heard. (LAN cable is not included with the product.) Purchase a Category 5 Cable, compliant with EIA/TIA 568-A-5 standard.

Ethernet-Token-Ring Bridge (Optional Order No. UE-204006)

10Base-T/100Base-TX Ethernet Hub

ACTIVITY Lamp

Blinks when there is data traffic on the LAN.

Ethernet LAN (10Base-T/100Base-TX) Cable (Not included)

Power Switch

After connecting all cables and the Power Cord, turn the Main Power Switch on the Back and the Power Switch on the Left Side of the machine to the ON position.

Connecting the Cables

[For DP-2310/3010]

External Telephone Jack

You can connect an additional standard single line telephone to the machine. To connect the telephone, remove the protective tab on the TEL jack.

Telephone Line Jack

Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine.

Safety Information

RJ-11C Telephone Jack

Your Machine

Getting to Know

ACTIVITY Lamp

Blinks when there is data traffic on the LAN.

LAN Connection Jack (10Base-T/100Base-TX)

LAN Cable (10Base-T/100Base-TX Cable)

Insert the plug until a click is heard. (LAN cable is not included with the product.) Purchase a Category 5 Cable, compliant with EIA/TIA 568-A-5 standard.

Ethernet-Token-Ring Bridge (Optional Order No. UE-204006)

10Base-T/100Base-TX Ethernet Hub

LINK

LINK Lamp

Illuminates when connected to the LAN. Lamp will not turn ON if LAN cable is defective (contains breaks).

Ethernet LAN (10Base-T/100Base-TX) Cable (Not included)

Power Switch

After connecting all cables and the Power Cord, turn the Main Power Switch on the Back and the Power Switch on the Left Side of the machine to the ON position.

Control Panel

ON LINE Indicator Blinks : When sending or receiving FAX/Email communication.

Used to select the FAX/EMAIL mode.

Used to select the original size manually.

[Ex.: DP-6010]

Touch Panel Display

PRINT DATA LED (Green)

Lights when receiving print data.

ALARM LED (Red)

Lights when trouble occurs.

ACTIVE LED (Green)

Lights when machine is active.

Control Panel

Your Machine

Getting to Know

Used to switch the machine into energy saving mode. For more details, see Energy Saver page of the Operating Instructions (For Copier.)

Used to start or select the function and sub-functions.

Used to reset all the previously set functions.

Use this button when correcting entered numbers or characters.

Press this button when you want to stop the communication, registration operation, or audible tone.

Used to enter a pause when recording or dialing a telephone number, or to redial the last dialed number/email address.

Used to separate the Sub-Address from the telephone number when dialing, or to access some features of your PBX.

Used to start On-Hook Dialing or to input a space between numerical entries (such as, while entering telephone numbers).

Used to set operations. Used for adjusting the monitor volume while in the FAX/EMAIL mode. (See page 176).

Press this button to start transmission, email communication or a manual fax reception.

Keypad

Used for manual number dialing, recording phone numbers, and numerical entries.

Tone Key

Used to temporarily change the dialing mode to Tone when Pulse mode is set.

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Before Starting

Loading Documents

How to Load Documents

1. On the ADF / Inverting ADF 2. On the Platen Glass

Face Up

Original Size Guide

• Insert the original(s) Face Up into the ADF until the leading edge placed into the machine stops.

• Place a book or an original Face Down on the Platen Glass, aligning it with the arrow mark on the original size guides.

Sending Non-Standard Size Documents

When transmitting non-standard size document(s), the machine may perform Rotate Transmission automatically and not transmit the portion of the document that exceeds the standard size ("P" portion). (See note 1)

Direction

Rotation XMT

The portion labeled "P" that exceeds the standard document size is not sent.

Face Down

Before Starting

Original Size Guide

NOTE

1. When an oversized original is sent to another machine, sometimes, it is reduced in accordance with the other party's recording paper size.

Ex:

A3 size Letter size

Basic Transmission Settings

General Description

MMM-dd-yyyy 15:00 0% Ready To Fax Original Set

You can temporarily change the transmission settings either before or after you place the document on the ADF. These settings are as follows:

• Contrast

• Resolution

• Original (Text/Photo)

•Stamp

• Duplex Scan

• File Format (DP-2310/3010 only)

After your document(s) have been sent, your machine will automatically return to the preset settings.

Contrast

Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker.

DarkerNormalLighter

LIGHTER DARKER

Basic Transmission Settings

Resolution

Your machine is preset to Standard resolution, which is suitable for most documents. Use Fine or Super Fine for detailed documents.

for standard originals

STD

FINE

S-FINE

600 dpi

Before Starting

for detailed originals

for finer detailed originals

for 600 dpi detailed original

NOTE

1. To change the preset Contrast position, change the setting of Fax Parameter No. 01. (See page 192)

2. To change the preset Resolution position, change the setting of Fax Parameter No. 02. (See page 192)

3. If you send a photographic original with gray tones, set the Resolution to Fine or S-Fine (406 x 391 dpi) and the Original setting to Text/Photo or Photo. The reproduction of the received document will be determined by the capability of the remote station.

Basic Transmission Settings

Original (Text/Photo)

The Original setting is useful when sending photographs or illustrations with gray tones. Your machine is preset to "TEXT". You can select either "TEXT/PHOTO" or "PHOTO" mode.

for text only originals

TEXT

for text and photo originals

TEXT/PHOTO

for photo or illustration originals

PHOTO

Others

2-SIDED

ORIGINAL

X-STAMP

COMPLETION

NOTICE

COMM. STATUS

GET EMAIL

FILE FORMAT

Sending 2-Sided Original(s)

2-Sided scanning selection control is available for the user depending on the original layout. The following selections are available for the 2-Sided scanning option:

• Long Edge : 2-Sided scanning aligned to the long edge of the original.

• Short Edge: 2-Sided scanning aligned to the short edge of the original.

Verification Stamp

• Confirms successful transmissions by stamping the bottom of each successfully transmitted page with a small mark.

You or a selected party can be notified with a Job Completion Notice via a pop up screen on your/their PC when the Copy Job or the Print Job is completed. You must setup the Job Completion Notice feature prior to starting the job and properly setup the Status Monitor.

Confirms the commication status.

Retrieving the Email temporarily.

Chenge the send file format temporarily when sending an Internet Fax. (DP-2310/3010 only)

NOTE

1. When you select TEXT/PHOTO, or PHOTO, you machine will automatically select Fine Resolution.

2. When you store a document in memory, the Verification Stamp will stamp on the document if it is successfully stored in memory. In this case the Verification Stamp is not a confirmation that the document was successfully transmitted. If you wish to disable the use of the Verification Stamp when storing document in memory, change the setting of Fax Parameter No. 28. (See page 193)

3. To change the preset Verification or File Format position, change the setting of Fax Parameter No. 04 or 177. (See page192,197)

Sending Documents

i-ADF

Face-Up

Face-Down

Place original(s)

Press the

FAX/EMAIL Key

Place original(s) face up on the ADF. or

Mode Setting Button

Press the

SETTING

MODE

Button

Clear Key

Select the

SEND MODE

or adjust the desired Parameter(s)

Stop Key

Press

Before Starting

START

2 3

Place a book or an original face down on the Platen Glass.

Press to select the

original size.

Press Key.

MODE SETTING

Select the Mode(s)

Set the SEND MODE or desired Parameter(s), if necessary. (See page 20)

• Resolution

• Send Mode

• 2-SIDED ORIGINAL

•X-STAMP

•File Format (DP-2310/3010 only)

ORIGINAL SIZE

FAX/EMAIL

MMM-dd-yyyy 15:00 0% Ready To Fax ORG.SIZE = LTR

AFRICA

APOLLO

BRAZIL

MMM-dd-yyyy 15:00 0% Ready To Fax ORG.SIZE = LTR

AMERICA

ASIA

ANTARTICA

BERLIN

Sending Documents

Select either ADDRESS BOOK DIALING

or MANUAL NUMBER DIALING.

1. ADDRESS BOOK DIALING Telephone numbers or Email addresses should be registered in advance. (See page 182)

2. MANUAL NUMBER DIALING Facsimile: Enter the telephone number.

Ex:

5 5 1 2

Email: Enter the Email address using the QWERTY KEYBOARD.

Memory Transmit STN(s):001 TO:PANASONIC 5551234

PANASONIC

MMM-dd-yyyy 15:00 0% Ready To Fax Original Set

AFRICA

APOLLO

BRAZIL

QUALITY DEPT

AMERICA

ASIA

ANTARTICA

BERLIN

NOTE

Ex: abc@panasonic.com

Enter Addr(TO) STN(s):000 Enter Station(s) abc@panasonic.com

@panasonic.com

@mgcs.co.jp

@abc-net.wxy.com

@host.pana.com

The document(s) will be stored into memory.

1. To utilize the above functions, your machine needs to be setup properly on your network. Please contact your network administrator for actual network setup.

2. You can register the entered dialing number into the Address Book by pressing the

ADD TO LOCAL DIR.

in Step 4.

EDIT

Sending Documents

Flatbed Scanning

When a book or an original is placed on the Platen Glass, the message "ANOTHER ORIGINAL?" is shown

on the LCD display when is pressed and the scanning is completed.

• If you wish to store another page, press and place another original, then press .

• If is pressed, the machine starts to dial the telephone number.

START

YES

START

Searching and Editing the Address Book

You can search and edit an Address Book entry as follows.

MMM-dd-yyyy 15:00 0% Ready To Fax

Before Starting

Search the directory using the Local address book or the Global

directory services LDAP

(Lightweight Directory Access Protocol).

Input the Email address, CC (Carbon Copy), BCC (Blind Carbon

Copy), FROM and SUBJECT.

Confirm the destinations.

Enter Letter(s) _

■ SEARCH

Search the Local address book.

Search the Global directory services (LDAP).

Sending Documents

Searching and Editing the Address Book

EMAIL HEADER Select A Function

■ EMAIL HEADER

Select the input item and press OK.

Confirm the destinations.

Enter the subject.

Confirm Destinations Check And Press OK

SALES DEPT panasonic@panasonic.com

PANASONIC SALES 5551234

PANAFAX panasonic@jp.panasonic.com

Ex: Entering the Email address

into the TO: field

1. Press and the

2. Confirm the destinations.

TO OK

buttons, then enter the Email address.

■ DESTINATIONS

Select the address tab.

Edit the email address when using manual number dialing.

Delete the selected address.

Facsimile Features

Sending Documents

General Description

You can choose either Memory or Direct Transmission.

Use Memory Transmission if:

• You want to send the document(s) to multiple stations.

• You have to retrieve the document immediately.

• You want to take advantage of Multi-access design.

• You want to take advantage of Batch Transmission.

Use Direct Transmission if:

• The memory is full.

• You want to send the document(s) immediately.

Use Voice Mode Transmission if:

• You want to send the document(s) after listening to a voice prompt.

• You want to send the document after talking with the other party. (Requires an External Telephone)

Features

Facsimile

Memory Transmission

Your machine quickly stores the document(s) into the machine's memory. Then, starts to dial the telephone number. If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.

Store document(s)

in memory

Transmit Receive

Destination A

Destination B

NOTE

1. While storing, the File Number of the document being stored is shown at the upper right corner of the display. It is also printed on the Communication Journal (COMM. JOURNAL), Transaction Journal and the File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored.

Memory Transmit No.026 Page 01 0% 5551234

Sending Documents

Memory Transmission

2. If memory overflow occurs while storing the document(s), the page will be ejected. The machine will show "MEMORY FULL" on the display. You will need to reload the last page that was ejected back on the ADF and send the remaining document(s) again when the memory becomes available.

If Fax Parameter No. 082 (Quick Memory XMT) is set to "Invalid", the machine stores all the documents into memory first before transmitting. After storing each document, the machine checks the available memory to prevent memory overflow and stops storing additional document(s) if the stored data approaches a certain percentage* (around 80%). Then the machine dials and sends the memory stored documents first and continues the transmission of the remaining document(s) from the ADF during the same phone call. If transmitting to multiple stations or if memory overflows while storing a document, the machine prompts you whether to transmit the successfully stored documents or to cancel the

transmission. Press to terminate the transmission or press to transmit. For image memory capacity, see the Specifications page. (See page 219)

If no action is taken within 10 seconds, the machine will start transmitting the stored documents. * The percentage varies and is dependent on the type of documents you are storing, machine settings or whether an optional memory card is installed.

3. An Information Code will be displayed if the transmission has failed or there was no answer at the receiving side after the last automatic redial. The document stored for this transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal (COMM. JOURNAL). If you need to retain the incomplete documents even after the last redial, change Fax Parameter No. 031 (INC. FILE SAVE) to "Valid" in advance (See page 193). To retry the incomplete documents, refer to page 108.

4. To stop the transmission, press . The display shows:

Memory Transmit No.010 Memory Full * 100% PANASONIC

YES

STOP

Communication Stop?

YES

Press to stop the transmission. The document you stored will be erased automatically. If you do not want to erase the documents, change the setting of Fax Parameter No. 031 (INC.

FILE SAVE) to "Valid" in advance. (See page 193) Then the following display will appear and you can select whether to save the file as an incomplete file for editing and retry, or delete the file manually.

5. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press when the display shows:

YES

Save AS Incomp. File?

YES

Print Comm. Journal?

YES

N O

Sending Documents

Rotated Transmission

Letter or A4 Original(s) are placed in a Portrait ( ) direction, the document(s) will be rotated by 90º and then transmitted in a Landscape ( ) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station.

Rotation XMT Fax Parameter No. 078 (ROTATION XMT) set to:

• Invalid

Letter or A4 Original

Sends with 70% Reduction

• Valid (Default Position)

Letter or A4 Original

Sends with Rotated Transmission

Double-Sided Transmission (Receiving)

This machine has duplex SCAN & PRINT capabilities.

Duplex Scan 2-Sided Original on the Basic Menu:

• 2-Sided Original = ON

Receiving Station: Letter or A4 Paper

Features

Facsimile

Duplex Scan

Duplex Print Fax Parameter No. 095 (DUPLEX PRINT) set to:

• Duplex Print = Valid (Default Position is "Invalid")

Sending Station

NOTE

1. Rotation XMT requires the use of Memory Transmission.

2. Verification Stamp is disabled during Duplex Scan.

Receiving Station

Duplex Print

Sending Documents

Transmission Reservation

On-Hook Dialing

For On-Hook Dialing, follow the steps below.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

You will hear dial tone through the monitor speaker.

If required, press the key, and adjust the Monitor volume.

SET

3 4

Dial the telephone number using the keypad.

Ex:

5 5 5 1 2

When you hear a beep,

NOTE

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press (represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

TONE

PAUSE

Sending Documents

Transmission Reservation

Direct Transmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.

Note that you cannot send document(s) to multiple stations.

To reserve your machine for sending the urgent documents

Your machine is On-Line, the ON LINE lamp is blinking or printing received

documents.

Place original(s) face up on the ADF. or

Features

Facsimile

Place a book or an original face down on the Platen Glass.

MODE SETTING

Make sure that "DIRECT" is displayed, if "MEMORY" appears, press

DIRECT

Dial by using any one of the following methods:

• Manual Number Dialing and press

• Address Book Dialing (For details, see page 24.)

Ex:

You can make reservation to send an urgent document to a single station only. A message “Direct XMT Reserved” will be shown on the display.

to change to Direct Transmission.

PANASONIC

DIRECT

MMM-dd-yyyy 15:00 0% Ready To Fax Original Set

Sending Documents

Transmission Reservation

To cancel the direct transmission reservation

Make sure the document is on the ADF.

Direct Comm. No.013 * Dialing * SALES DEPT

YES

and then remove the document from ADF.

Communication Stop?

YES

N O

Sending Documents

Redialing

Automatic Redialing

If a busy line is detected, the machine will redial the number up to 5 times at 3 minutes interval. However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right. A file number is shown in the upper right hand corner of the display if it is a memory transmission file.

Memory Transmit No.014 Wait To Dial SALES DEPT

AFRICA

APOLLO

BRAZIL

Manual Redialing

You can also redial the last dialed number manually by pressing key.

AMERICA

ASIA

REDIAL

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

5551234

ANTARTICA

BERLIN

Features

Facsimile

NOTE

Press to confirm the displayed telephone number.

The document is stored into memory with a file number. Then dials the last dialed number.

1. While the unit is displaying "WAITING TO DIAL", you can press to start redialing immediately.

REDIAL

Receiving Documents

General Description

Your machine is provided with both automatic and manual reception modes. The selection of either reception mode is made with Fax Parameter No. 017 (RECEIVE MODE).

Automatic Reception

Your machine will receive documents automatically if the Fax Parameter No. 017 (RECEIVE MODE) is set to "Auto". (See page 193)

Manual Reception

You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine. To receive documents manually, change the Fax Parameter No. 017 (RECEIVE MODE) to "Manual" (See page 193) and the following message will be shown on the display.

MMM-dd-yyyy 15:00 0% Ready To Fax Manual Receive

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Manual Reception

To receive documents manually

When the telephone rings, lift the handset. (See note 1)

If you hear a beep, the sound tells you that someone wants to send a document.

Receiving Documents

MMM-dd-yyyy 15:00 0% Ready To Fax Phone Off-Hook

2 3

AFRICA

APOLLO

BRAZIL

Remove any documents from the ADF.

Your machine starts receiving the document.

Receive On Line

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

AMERICA

ASIA

ANTARTICA

BERLIN

ANTARTICA

BERLIN

Features

Facsimile

NOTE

Hang up the telephone.

1. Your machine requires an external telephone connected to the TEL jack on the left side of the machine.

2. If you receive a document with Super Fine resolution (406 pels/inch x 391 lines/inch), it may be divided into multiple pages with no reduction.

Receiving Documents

Print Reduction

This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages.

This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below.

1. Automatic Reduction

Each page of a received document is first stored in memory. Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire document on a single page. If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages and print without reduction.

2. Fixed Reduction

You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive will be reduced to the fixed ratio regardless of size.

Selecting the Print Reduction Mode

Set Fax Parameters as shown below. (See page 193)

1. To set Automatic Reduction mode. a) Set Parameter No. 24 (Print Reduction) to “ Auto".

2. To set Fixed Reduction mode. a) Set Parameter No. 24 (Print Reduction) to “Fixed”. b) Set Parameter No. 25 (Reduction Ratio) to any number between 70% through 100%. (See note 1)

Ex: A4 to A4 96%

A4 to Letter 90% Letter to Letter 96% Legal to Letter 75%

NOTE

1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.

Receiving Documents

Receiving Oversize Documents

If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 0.5 in (13 mm) of the first page will be overlapped on top of the next page.

Transmitted Document Received Document

Overlap print.

0.5 in (13 mm)

Features

Facsimile

The receiving document is divided into two sheets with overlap printing.

NOTE

1. If the reduction method is set to the Automatic Reduction mode, the document is printed out with no reduction when printing out separate pages. If the reduction method is set to Fixed Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25.

Receiving Documents

Substitute Memory Reception

If the recording paper runs out, jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replenishing the recording paper or toner. (See note 1 and 2)

When the machine completes the memory reception and there is no recording

paper or toner, an Information Code will appear on the display.

MMM-dd-yyyy 15:00 01% Ready To Fax Message In Memory

AFRICA

APOLLO

BRAZIL

Replenish the recording paper or the toner. The machine will automatically start printing the document(s) stored in memory.

Memory Rcv'd Doc * Printing *

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

AMERICA

ASIA

ANTARTICA

BERLIN

ANTARTICA

BERLIN

NOTE

1. If the memory overflows, the machine will stop receiving and release the communication line. The document(s) stored in the memory up to that moment will be printed out.

2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 22 to "Invalid". (See page 193)

Mode Setting

Setting the Mode Setting

You can temporarily change the Basic Menu, Polling/Advanced Communication, Select Mode, Edit File Mode and Print Out.

Clear Key

Stop Key

i-ADF

Face-Up

Place original(s) Press the

■ How to change the MODE SETTING

MMM-dd-yyyy 15:00 0% Ready To Fax Original Set

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

FAX/EMAIL Key

Mode Setting Button

321

Press the MODE SETTING Button

Press START Key

Select the SEND MODE or adjust the desired Parameter(s)

Features

Facsimile

MODE SETTING

changes to the Mode Setting display.

MMM-dd-yyyy 15:00 0% Ready To Fax Original Set

Press the appropriate Index tab and select the desired setting.

• Basic Menu

• Deferred Communication

• Polling/Advanced Communication

• Select Mode

• Edit File Mode

•Print Out

ADDRESS BOOK

changes to the Address Book display.

Mode Setting

Setting the Mode Setting

MMM-dd-yyyy 15:00 0% Ready To Fax Original Set

LETTER

BASIC MENU

Selects SEND MODE (MEMORY, DIRECT) (See page 31)

2-SIDED ORIGINAL

(See page 22)

X-STAMP

(See page 22)

COMPLETION NOTICE

(See page 22)

COMM. STATUS

(See page 22)

GET EMAIL

(See page 22)

Change FILE FORMAT (DP-2310/3010 only)

(See page 22)

MEMORY XMT

Deferred Communication Select A Function

BASIC MENU

DEFERRED

COMM.

TRANSMIT POLLING

DEFERRED COMM.

Setting the Deferred Transmission. (See page 44)

Setting the Deferred Polling. (See page 46)

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

MEMORY XMT

STD FINE

LIGHTER DARKER

TEXT PHOTO

ADDRESS BOOK

600dpi

S-FINE

TEXT/PHOTO

Setting the Mode Setting

Mode Setting

Polling/Advanced Comm Select A Function

BASIC MENU

DEFERRED

POLLING POLLED

MAILBOX

LAN RELAY XMT

COMM.

POLLING/

ADV.COMM.

SELECT

EDIT FILE

MODE

SUB ADDRESS TRANSMIT

MODE

POLLING/ADV. COMM.

Setting the Polling. (See page 50)

Setting the Polled. (See page 48)

Setting the Mailbox. (See page 59)

Setting the Sub Address Transmission. (See page 68)

LAN Relay XMT (See page 159)

Select Mode Select A Function

BASIC MENU

DEFERRED

PASSWORD-XMT COMM. JOURNAL

COVER SHEET RECEIVE TO MEMORY

LEDGER EMAIL XMT DELIVERY NOTICE

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

MEMORY XMT

STD FINE

LIGHTER DARKER

S-FINE

TEXT/PHOTO

ADDRESS BOOK

600dpi

S-FINE

Features

Facsimile

TEXT PHOTO

SELECT MODE

Setting the Password Transmission. (See page 78)

Setting the Communication Journal. (See page 203)

Setting the Cover Sheet. (See page 75)

Setting the Receive to Memory. (See page 85)

Ledger Email XMT (See page 131)

Delivery Notice (See page 114)

TEXT/PHOTO

Mode Setting

Setting the Mode Setting

Edit File Mode Select A Function

BASIC MENU

DEFERRED

FILE LIST CHANGE TIME/STN

DELETE FILE PRINT FILE

ADD DOCUMENT RETRY INCOMP. FILE

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

EDIT FILE MODE

Setting the File List. (See page 101)

Changing the Time/Station. (See page 103)

Deleting the File. (See page 105)

Printing the File. (See page 106)

Adding Documents. (See page 107)

Retry Incomplete File. (See page 108)

Printout Select A Function

BASIC MENU

DEFERRED

JOURNAL ADDRESS BOOK LIST

PROGRAM LIST FAX PARAMETER LIST

IND. XMT JOURNAL

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

MEMORY XMT

STD FINE

LIGHTER DARKER

S-FINE

TEXT/PHOTO

ADDRESS BOOK

600dpi

S-FINE

PRINT OUT

Journal

Address Book List

Program List

Fax Parameter List

Individual XMT Journal

TEXT/PHOTO

TEXT PHOTO

Batch Transmission

General Description

To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the same destination(s) to be transmitted in a single phone call.

Real-Time Batch Transmission

During memory transmission, your machine searches its memory for reserved files (up to 5 files) to transmit to the same destination, automatically batching and transmitting them in a single phone call. The following is an example of Real-time Batch Transmission. (See note 1)

Features

Facsimile

Delayed Batch Transmission

Assign a time for batch transmission to a Program Key in advance. All transmission(s) using the Program Key are batched and transmitted at the reserved time. The following is an example of Delayed Batch Transmission.

NOTE

1. The machine can not Batch to a file(s) that is/are Waiting to Redial or is currently being sent, but it will Batch to files that are pending to dial.

Timer Controlled Communications

General Description

You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 50 built-in timers can be set for deferred communication.

Deferred Transmission

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF.

Place a book or an original face down on the Platen Glass.

MODE SETTING DEFERRED COMM.

Deferred Communication Select A Function

TRANSMIT

BASIC MENU

DEFERRED

TRANSMIT POLLING

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

PRINT OUT

MODE

Deferred Transmit Enter The Start Time

--:--

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

Timer Controlled Communications

Deferred Transmission

Enter the start time from the keypad and press . (Use a 4-digit, 24-hour clock)

Ex: (11:30 p.m.) and

3 3

Dial by any combination of the following methods:

• Manual Number Dialing, press after each station is entered (up to 70 stations)

• Address Book Dialing (up to 200 stations)

Ex:

PANASONIC

Memory Transmit STN(s):000 Enter Station(s)

AFRICA

APOLLO

BRAZIL

Memory

Transmit

TO: PANASONIC 5551234

PANASONIC

AMERICA

ASIA

STN(s):001

QUALITY DEPT

ANTARTICA

BERLIN

Features

Facsimile

NOTE

To store document(s) into the memory.

1. If you enter a wrong time in Step 4, press then re-enter the correct time.

2. To change or cancel the Deferred Communication settings, see page 103.

CLEAR

Timer Controlled Communications

Deferred Polling

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

MODE SETTING DEFERRED COMM.

Deferred Communication Select A Function

BASIC MENU

POLLING

Enter the start time from the keypad and press . (Use a 4-digit, 24-hour clock)

Ex: (3:30 a.m.) and

3 3

DEFERRED

TRANSMIT POLLING

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

PRINT OUT

MODE

Deferred Polling Enter The Start Time

--:--

Defferred Polling Enter Password 4-digit

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

Enter a 4-digit polling password and press .

Ex: and

9 8 7

Polling STN(s):000 Enter Station(s)

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Deferred Polling

Dial by any combination of the following methods:

• Manual Number Dialing, press after each station is entered (up to 70 stations)

• Address Book Dialing (up to 200 stations)

Ex:

PANASONIC

Timer Controlled Communications

Polling STN(s):001 TO:PANASONIC 5551234

PANASONIC

QUALITY DEPT

Features

Facsimile

NOTE

1. If you enter a wrong number in Step 3, press , then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see page 103.

CLEAR

Polling

General Description

Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call and must have document(s) set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.

Preparing to be Polled

In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

MODE SETTING

POLLING/ADV.COMM.

Polling/Advanced Comm Select A Function

BASIC MENU

LAN RELAY XMT

DEFERRED

POLLING POLLED

MAILBOX

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

SUB ADDRESS TRANSMIT

EDIT FILE

MODE

PRINT OUT

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

POLLED

Polled Enter Password 4-digit

Preparing to be Polled

Polling

Enter a 4-digit polling password and then press . (See note 3)

Ex: and press .

2 1

The document(s) will be stored into memory.

Polled No.345 Page= 1 1%

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Features

Facsimile

NOTE

1. You can still send or receive documents even when set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page 107.

3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

Polling

Poll Documents from Another Station

The following procedure lets you poll document(s) from one or multiple stations. Be sure to set the polling password before polling. (See page 48)

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

MODE SETTING

POLLING

Enter a 4-digit polling password and then press . (See note 1)

1 1 1 1

Ex: and press

POLLING/ADV.COMM.

Polling/Advanced Comm Select A Function

BASIC MENU

LAN RELAY XMT

DEFERRED

POLLING POLLED

MAILBOX

COMM.

POLLING/

ADV.COMM.

SELECT

EDIT FILE

MODE

SUB ADDRESS TRANSMIT

PRINT OUT

MODE

Polling Enter Password 4-digit

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

Polling STN(s):000 Enter Station(s)

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Poll Documents from Another Station

Dial by any combination of the following methods:

• Manual Number Dialing, press after each station is entered (up to 70 stations)

• Address Book Dialing (up to 200 stations) (For details, see page 24.)

Ex:

PANASONIC

Polling STN(s):001 TO:PANASONIC 5551234

Polling

PANASONIC

QUALITY DEPT

Features

Facsimile

NOTE

1. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

Program Keys

General Description

Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to assign registered Address Book stations as a group key, a sequence of stations to be polled, a deferred transmission sequence or an additional address book entry.

Setting for Group Dialing

To set a Program Key for Group Dialing

Function Mode

FAX/EMAIL SETTINGS 01 Program Keys

01 Group Dial

Select A Function

Program Keys Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

Group Dial Enter Name _

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

Setting for Group Dialing

Program Keys

Enter the Group Name (up to 15 characters) and press .

Ex: PROG. A and press

CAPS OK

Group Dial Enter Key Name PROG.A _

Enter a Key Name (up to 15 characters) and press .

Group Dial STN(s):000 Enter Station(s) Then Press OK

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

FAVORITE

ANTARTICA

BERLIN

CANCEL

Features

Facsimile

Enter the Address Book Dialing.

If you find an error, press to erase the displayed station.

You can now set other Program Keys by repeating the procedures from Step

3, or return to standby by pressing .

CLEAR

AFRICA

BRAZIL

Group Dial STN(s):002 AFRICA 224567222

AMERICA

ASIAAPOLLO

STOP

Program Keys Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

ANTARTICA

BERLIN

CANCEL

Program Keys

Setting for Program Dial

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Function Mode

FAX/EMAIL SETTINGS 01 Program Keys

Select A Function

Program Keys Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

02 Program Dial

Enter the Program Name (up to 15 characters) and press .

Ex: PRO.POLL and press .

Program Dial Enter Name _

Program Dial Enter Key Name PRO.POLL _

Setting for Program Dial

Program Keys

Enter the Program Key Name (up to 15 characters) and press .

Deferred Communication Select A Function

BASIC MENU

Program each Function.

• Deferred Communication (See page 44)

• Advanced Communication (See page 48)

• Polling Communication (See page 50)

You can now set other Program Keys by repeating the procedures from Step

3, or return to standby by pressing .

DEFERRED

TRANSMIT POLLING

STOP

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

Features

Facsimile

Program Keys

Editing for Group Dialing

If you have to change or erase any of the Group Dialing, follow the steps below.

To change the setting of Group Dialing

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Function Mode

FAX/EMAIL SETTINGS 01 Program Keys

03 Modify Group Dial

Select A Function

Program Keys Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

Modify Group Dial

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

GROUP.A PRO.POLL

Enter the Group Dial you wish to change and press .

Ex: GROUP.A and press .

Modify Group Dial Enter Name GROUP.A

TIMER XMT

Editing for Group Dialing

Program Keys

Enter the new Group Name (up to 15 characters) and press . (See note 1) Ex: NEW GROUP and press .

Enter the new Key Name (up to 15 characters) and press . (See note 1) Ex: NEW GROUP and press .

Modify Group Dial Enter Key Name GROUP.A

Group Dial STN(s):002 Enter Station(s) Then Press OK

AFRICA

BRAZIL

AMERICA

ASIAAPOLLO

ANTARTICA

BERLIN

Features

Facsimile

NOTE

Enter the Address Book Dialing. Press the Address Book Dialing you wish to enter or erase the displayed station.

You can now set other Program Keys by repeating the procedures from Step

3, or return to standby by pressing .

1. If you make a mistake, use or to move the cursor beyond the incorrect character, press

CLEAR

2. The Group Dialing cannot be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by Edit File Mode. (See page

105)

then re-enter the correct Department Name.

Group Dial STN(s):004 APOLLO 12345678

AFRICA

APOLLO

BRAZIL

STOP

AMERICA

ASIA

ANTARTICA

BERLIN

CANCEL

Program Keys

Erasing the Program Key Settings

To erase the settings in a Program Key

Function Mode

FAX/EMAIL SETTINGS 01 Program Keys

04 Delete Program/GRP

Select A Function

Program Keys Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

Delete Program/GRP Select Prog To Delete

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

5 6

PRO.POLL

Press the Program key you want to erase.

Ex:

PRO.POOL

YES

You can now erase other Program Keys by repeating the procedures from

Step 4, or return to standby by pressing .

Delete Program/GRP PRO.POLL

PRO.POLL

TIMER XMT

STOP

NOTE

1. The Program Key cannot be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by Edit File Mode. (See page

105)

Confidential Mailbox

General Description

Your machine is equipped with two Confidential Communication features which ensure that the Confidential information you send is received only by the person with the correct confidential code.

Confidential Mailbox

The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory. These documents can only be printed by the person who has the correct confidential code.

Panasonic

Compatible

Model

A B

Send with Conf.Code 1000

Panasonic Compatible Model

Document "A" and "B"

are stored into memory.

Panasonic

Compatible

Model

(Note 5)

Polling with Conf.Code 1000

Send with Conf.Code 2000

MAILBOX

Panasonic

Compatible

Model

(Note 5)

Print out with Conf.Code 2000

Compatibility with Other Machines

Table 1 shows a list of compatible Panafax models which have the Confidential Mailbox feature. It also shows whether or not special settings are required.

Table 1 : Confidential Mailbox Requirement

Compatible Model Special Settings

DF-1100 DP-1810F DP-2000 DP-2310 DP-2500 DP-3000 DP-3010 DP-3510 DP-4510 DP-6010 DX-600 DX-800 UF-280M UF-312 UF-322 UF-332 UF-333 UF-342 UF-344 UF-550 UF-560 UF-585 UF-590 UF-595 UF-733 UF-744 UF-745 UF-755 UF-755e UF-766 UF-770 UF-788 UF-790 UF-880 UF-885 UF-890 UF-895 UF-990

Not required.

Features

Facsimile

NOTE

1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using 20 different confidential codes.

3. If the memory overflows, the machine will stop receiving and release the line.

4. We recommend that optional flash memory card be installed when this function is used. See page 219 on Image Memory Capacity.

5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF-733 is designed to print out the received confidential document locally only.

Confidential Mailbox

Sending a Confidential Document to a Remote Station's Mailbox

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

MODE SETTING

MAILBOX TRANSMIT

Enter a 4-digit Confidential Code and press .

Ex: and press

2 2

3 3

POLLING/ADV.COMM.

Polling/Advanced Comm Select A Function

BASIC MENU

DEFERRED

POLLING POLLED

MAILBOX

LAN RELAY XMT

Conf. Transmit STN(s):000 Enter Station(s)

COMM.

POLLING/

ADV.COMM.

SELECT

EDIT FILE

MODE

SUB ADDRESS TRANSMIT

PRINT OUT

MODE

Confidential Transmit Enter Password 4-digit

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Confidential Mailbox

Sending a Confidential Document to a Remote Station's Mailbox

Dial by any one of the following methods:

• Manual Number Dialing, press after each station is entered (up to 70 stations)

• Address Book Dialing (up to 200 stations)

Ex:

PANASONIC

If necessary, inform the receiving person and tell them the Confidential Code.

Features

Facsimile

Confidential Mailbox

Polling a Confidential Document from a Remote Station's Mailbox

After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, you can poll the confidential document from the remote station by following the procedure below.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

MODE SETTING

MAILBOX

Enter a 4-digit Confidential Code and press .

Ex: and press

2 2

3 3

POLLING/ADV.COMM.

POLLING

Polling/Advanced Comm Select A Function

BASIC MENU

DEFERRED

POLLING POLLED

MAILBOX

LAN RELAY XMT

Conf. Poll STN(s):000 Enter Station(s)

COMM.

POLLING/

ADV.COMM.

SELECT

EDIT FILE

MODE

SUB ADDRESS TRANSMIT

PRINT OUT

MODE

Confidential Polling Enter Password 4-digit

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

NOTE

AFRICA

APOLLO

BRAZIL

Dial by any one of the following methods:

• Manual Number Dialing, press after each station is entered (up to 70 stations)

• Address Book Dialing (up to 200 stations)

Ex:

PANASONIC

1. The confidential file will be erased automatically at the center station after being polled.

AMERICA

ASIA

ANTARTICA

BERLIN

Confidential Mailbox

Receiving a Confidential Document to Your Machine's Mailbox

No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive Report.

Sample CONF. RCV Report

*************** -CONF. RCV REPORT- **************** DATE MMM-dd-yyyy ***** TIME 15:00 ********

** NOTICE OF CONFIDENTIAL DOCUMENT HELD **

(1) (2) (3) (4) FILE NO. RECEIVED FROM PAGES TIME RECEIVED

040 PANAFAX 001 MMM-dd 15:00

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

Features

Facsimile

(1) File number : 001 to 999

(2) Received remote station's ID : Character ID or Numeric ID

(3) Number of pages received

(4) Received date and time

NOTE

1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using 20 different confidential codes.

3. If the memory overflows, the machine will stop receiving and release the line.

4. You can verify whether the unit has received a confidential fax by printing out the File List. (See page 65)

Confidential Mailbox

Storing a Confidential Document in Your Machine's Mailbox

Use the following procedure to store a document in a confidential mailbox in your machine. Once the confidential document is stored in your machine, it can be polled by another machine.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

MODE SETTING

MAILBOX

Enter a 4-digit Confidential Code and press .

Ex: and press

2 2

3 3

POLLING/ADV.COMM.

POLLED

Polling/Advanced Comm Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING POLLED

MAILBOX

LAN RELAY XMT

POLLING/

ADV.COMM.

SELECT

EDIT FILE

MODE

SUB ADDRESS TRANSMIT

PRINT OUT

MODE

Confidential Polled Enter Password 4-digit

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

NOTE

The document(s) will be stored into memory. If necessary, inform the receiving party of the confidential document and tell them the confidential code needed to poll the document.

1. The confidential file will be erased automatically after being polled. If you wish to retain the confidential file even after being polled, change the setting of Fax Parameter No. 42 (CONF. POLLED FILE SAVE) to "Valid".

Confidential Mailbox

Printing Out a Confidential Document from Your Machine's Mailbox

After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print out the confidential document.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

MODE SETTING

MAILBOX

Enter the Confidential Code of the document you want to print and then press

Ex: and press

2 2

3 3

POLLING/ADV.COMM.

PRINT FILE

Polling/Advanced Comm Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING POLLED

MAILBOX

LAN RELAY XMT

POLLING/

ADV.COMM.

SELECT

EDIT FILE

MODE

SUB ADDRESS TRANSMIT

PRINT OUT

MODE

Print Conf. File Enter Password 4-digit

MEMORY XMT

STD FINE

LIGHTER DARKER

TEXT PHOTO

ADDRESS BOOK

600dpi

S-FINE

TEXT/PHOTO

Features

Facsimile

NOTE

The machine will print out the confidential documents.

1. The confidential file will be erased automatically after being printed out even if the setting of Fax Parameter No. 42 (CONF. POLLED FILE SAVE) is changed to "Valid".

Confidential Mailbox

Deleting a Confidential Document Stored in Your Machine's Mailbox

If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure. There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and the other is to delete all confidential files in memory.

To delete a file using Confidential Code

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

MODE SETTING

MAILBOX

Enter a 4-digit Confidential Code and press .

Ex: and press

2 2

3 3

POLLING/ADV.COMM.

DELETE FILE

Polling/Advanced Comm Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING POLLED

MAILBOX

LAN RELAY XMT

POLLING/

ADV.COMM.

SELECT

EDIT FILE

MODE

SUB ADDRESS TRANSMIT

PRINT OUT

MODE

Delete Conf. File Enter Password 4-digit

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

Confidential Mailbox

Deleting a Confidential Document Stored in Your Machine's Mailbox

To delete all confidential files in memory

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

MODE SETTING

MAILBOX

POLLING/ADV.COMM.

BASIC MENU

DELETE FILE

Polling/Advanced Comm Select A Function

DEFERRED

POLLING POLLED

MAILBOX

LAN RELAY XMT

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

SUB ADDRESS TRANSMIT

Delete All Files?

EDIT FILE

PRINT OUT

MODE

Delete Conf. File Enter Password 4-digit

MEMORY XMT

STD FINE

LIGHTER DARKER

TEXT PHOTO

ADDRESS BOOK

600dpi

S-FINE

TEXT/PHOTO

Features

Facsimile

YES

Sub-Addressing

General Description

The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used in combination with the Networking version of HydraFax/LaserFAX software. This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the SubAddress.

Example of a Network

Document with SUB

e.g.

Dial : 2013331234

SUB=004

aaa

Extension Network

PBX

RJ11C

bbb

Document with SUB

e.g.

Dial: 2013331234

SUB=003

PSTN

Network

Tel No.

201-333-1234

Ext. No.

1000 1001 1002

LaserFax

aaa

G3 fax G3 fax

Automatic Routing Table of LaserFax

SUB

001 002 003 004 005 006

Destination

John

Dave

Bob 1000 1001

9-2126667777

LAN Network

Bob

bbb

Dave John

Compatibility with Other Machines

• Sub-Addressing Transmission: D350F/DF-1100/DP-135FP/150FP/150FX/1810F/2000/2310/2500/3000/3010/3510/ 4510/6010/DX-600/800/1000/2000/FP-D250F/UF-332/333/342/344/490/550/590/560/ 585/595/770/788/790/880/885/890/895/990 (see note 2)

• Sub-Addressing Reception: DX-1000/2000/600/800 and DF-1100/UF-342/344/550/560/585/595/770/788/880 with PC Interface using the Networking version of HydraFax/LaserFAX software.

Sub-Addressing Transmission Methods

You can send a document with Sub-Address information to the desired recipient by the following methods.

• By registering the Sub-Address information into the Address Book stations.

• By specifying the Sub-Address information in the Manual Dialing Mode.

Setting of Routing, Forwarding or Relaying

You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN (Public Switched Telephone Network) or PBX Extension with HydraFax/LaserFAX Routing Table (please refer to the HydraFax/LaserFAX User Manual).

NOTE

1. HydraFax and LaserFAX are trademarks of Wordcraft International Ltd.

2. UF-788 with PC Interface Option or the Option ROM installed.

Sub-Addressing

Setting the Sub-Address into a Address Book Number

Function Mode

FAX/EMAIL SETTINGS 00 Address Book

01 Add Telephone Number

Enter the telephone number, press then enter the Sub-address. (Up to 20 digits) (Up to 36 digits including telephone number, pauses, spaces, FLASH and Subaddress)

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

SUB-ADDR

COPIER SETTINGS

PRINTER SETTINGS

Add Telephone Number Enter Number

Features

Facsimile

Ex: Telephone number = 5551234, Sub-address =2762

Enter as:

5 5 5 1 2

SUB-ADDR

2 7

Add Telephone Number Enter Number

5551234s2762_

Sub-Addressing

Setting the Sub-Address into a Address Book Number

And then continue to enter the station name, key name and favorite key setting.

Add Telephone Number Enter Name _

NOTE

SUB-ADDR

1. separates the Sub-address from the Telephone number and is indicated by an "s" in the display.

Sub-Addressing

Sending a Fax with Sub-Address

Using the Address Book Dialing Numbers

The operation is the same as for normal dialing

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

Features

Facsimile

SALES DEPT

Ex:

The document is stored into memory and your machine starts to dial the number of the station and sends the document(s) with Sub-addressing information.

Memory Transmit STN(s):001 TO: SALES DEPT 5551234s1234

SALES DEPT

Sub-Addressing

Using Manual Number Dialing

Use to separate the Telephone number and the Sub-address.

SUB-ADDR

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

Enter the telephone number, press then enter the Sub-address (up to 20 digits). (Up to 36 digits including telephone number, pauses, spaces, FLASH and Subaddress)

Ex: Telephone number = 5551234, Sub-address =2762

Enter as:

The document is stored into memory and your machine starts to dial the number of the station and sends the document(s) with Sub-addressing information.

5 5 5 1 2

SUB-ADDR

Memory Transmit STN(s):001 Add More STN(s) Press START To Send

AFRICA

APOLLO

BRAZIL

2 7

AMERICA

ASIA

ANTARTICA

BERLIN

NOTE

1. separates the Sub-address from the Telephone number and is indicated by an "s"

FLASH

in the display.

2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-addressing Transmission.

3. The Sub-address is not transmitted during Manual Redial Mode.

Sub-Addressing

Using Sub-Address Temporarily

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

Features

Facsimile

MODE SETTING

SUB ADDRESS TRANSMIT

Enter the Sub-Address (up to 20 digits) and then press .

Ex: and press

2 7

POLLING/ADV.COMM.

Polling/Advanced Comm Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING POLLED

MAILBOX

LAN RELAY XMT

POLLING/

ADV.COMM.

SELECT

MODE

SUB ADDRESS TRANSMIT

Sub-Address Transmit Enter Sub-Address

Sub-Address Transmit Enter Password

EDIT FILE

MODE

PRINT OUT

MEMORY XMT

STD FINE

LIGHTER DARKER

TEXT PHOTO

ADDRESS BOOK

600dpi

S-FINE

TEXT/PHOTO

Sub-Addressing

Using Sub-Address Temporarily

Enter the Password (max 20 digits) and then press .

Ex: and press

1 2

Dial by any one of the following methods:

• Manual Number Dialing, press after each station is entered (up to 70 stations)

• Address Book Dialing (up to 200 stations)

4 5

Sub-address XMT STN(s):000 Enter Station(s)

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Fax Cover Sheet

General Description

A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's name and the number of pages attached.

Received as:Transmitted as:

Header P.01 Header P.02

Fax

Page 1 Page 2 Page 1

Cover Sheet

Page 2

Total P.02

Using the Fax Cover Sheet

To attach a Fax Cover Sheet to a transmission, follow the procedure below.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

MODE SETTING SELECT MODE

Select Mode Select A Function

Features

Facsimile

COVER SHEET

PASSWORD-XMT

COVER SHEET

LEDGER EMAIL XMT

COMM. JOURNAL

RECEIVE TO MEMORY

DELIVERY NOTICE

Cover Sheet Select A Function

Fax Cover Sheet

Using the Fax Cover Sheet

OFF

(Cover Sheet is not attached)

(Cover Sheet is attached)

Dial the station(s) you wish to send the document(s) to.

Ex:

PANASONIC

START

MMM-dd-yyyy 15:00 0% Ready To Fax Original Set

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

NOTE

1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56, see page 194.

2. This function is available for memory or direct transmission modes.

3. The Fax Cover Sheet is not counted in the number of pages column of the journals.

4. When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.

Using the Fax Cover Sheet

Fax Cover Sheet Sample

***** FACSIMILE COVER SHEET *****

MMM-dd-yyyy 15:00

Message To:

SALES DEPT.

Message From:

(1)

(2)

(3)

Fax Cover Sheet

Features

Facsimile

PANASONIC

201 555 1212

(4)

Page(s)

Following This Cover Page

Explanation of Contents

(1) Starting time of communication.

(2) Recorded name in the Address Book station.

(3) Your LOGO (up to 25 characters) and ID Number (up to 20 digits).

(4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.

Password Communications

General Description

Password Communications, including Password Transmission and Password Reception will prevent your machine from sending a fax to a wrong station or receiving a fax from an unauthorized stations. You can set Password Transmission and Password Reception independently, or both together.

To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with other compatible Panafax machine(s). If the transmission password in your machine does not match the transmission password in the other compatible Panafax machine(s), the transmission will fail. You can select password transmission by setting MODE SETTING-SELECT MODE-PASSWORDXMT to "ON" when you send a document.

To use Password Reception, you must set a 4-digit receiving password in advance. The password must be shared with the other compatible Panafax machine(s). If the password in your machine does not match the receiving password in the other compatible Panafax machine(s), the reception will fail. Once you set password reception and set the parameter to “ON”, it stays until you change the setting to “OFF”.

Compatibility with Other Machines

You can only use password transmission and reception with another Panafax compatible machine(s) listed below.

• DF-1100 • UF-270 • UF-766

• DF-1810F • UF-270M • UF-770

• DP-2000 • UF-280M • UF-788

• DP-2310 • UF-300 • UF-790

• DP-2500 • UF-312 • UF-880

• DP-3000 • UF-322 • UF-885

• DP-3010 • UF-550 • UF-890

• DP-3510 • UF-560 • UF-895

• DP-4510 • UF-585 • UF-990

• DP-6010 • UF-590 • UF-M500

• DX-600 • UF-595

• DX-800 • UF-650

• FP-D250F • UF-733

• FP-D350F • UF-745

• UF-160 • UF-750

• UF-160M • UF-750D

• UF-170 • UF-755

• UF-260 • UF-755e

NOTE

1. Special settings are required. Please refer to the individual Operating Instructions of each model.

Password Communications

Setting Password Transmission

To set transmission password and parameter,

Function Mode

FAX/EMAIL SETTINGS 09/04* Key Operator Mode

* Certain Parameter Numbers may differ between the DP-2310/3010 and DP3510/4510/6010 series. If you encounter two Parameter Numbers separated by a "/" and an asterisk ("*"), the first number corresponds to (DP-2310/3010) and the second number corresponds to (DP-3510/4510/6010).

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

Function Mode Input Identification Code

Features

Facsimile

Input identification code and press .

Press or to scroll the display to the desired Fax Parameter.

(See page 192)

Ex:

Press and enter the Fax Parameter number directly from

the keypad and press or key.

01 Fax Parameters

043 Password-Transmit

01 Fax Parameters

SET

Function Mode: FAX/EMAIL Select An Item

00 User Parameters

01 Fax Parameters

START

Fax Parameters Input Number:Press OK. Password-Transmit

Password Communications

Setting Password Transmission

Enter a 4-digit Transmission Password and press .

Ex: and press

Off

(password is not checked)

(password is checked)

Fax Parameters Select And Press OK Password-Transmit

Off

NOTE

1. You can change the setting temporarily by using

PASSWORD-XMT

2. To change the password, press in step 4. Then re-enter a new one.

for each transmission. See page 83 for details.

CLEAR

MODE SETTING

SELECT MODE

Setting Password Reception

To set receiving password and parameter,

Password Communications

Function Mode

FAX/EMAIL SETTINGS 09/04* Key Operator Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

Function Mode Input Identification Code

Features

Facsimile

Input identification code and press .

Press or to scroll the display to the desired Fax Parameter.

(See page 192)

Ex:

Press and enter the Fax Parameter number directly from

the keypad and press or key.

01 Fax Parameters

044 Password-Receive

01 Fax Parameters

SET

Function Mode: FAX/EMAIL Select An Item

User Parameters

Fax Parameters

START

Fax Parameters Input Number:Press OK. Password-Receive

Password Communications

Setting Password Reception

Enter a 4-digit Receiving Password and press .

Ex: and press

Off

1 2

(password is not checked)

(password is checked)

Fax Parameters Select And Press OK Password-Receive

Off

NOTE

1. Once you set the parameter, you cannot select the parameter, “OFF” or “ON”, for each reception. It is always “OFF” or “ON” until you change the setting.

2. To change the password, press in step 4. Then re-enter a new one.

CLEAR

Password Communications

Using Password Transmission

To use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission by following the procedure below.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

Features

Facsimile

MODE SETTING SELECT MODE

PASSWORD-XMT

OFF

(password is not checked)

Select Mode Select A Function

PASSWORD-XMT

COVER SHEET

LEDGER EMAIL XMT

COMM. JOURNAL

RECEIVE TO MEMORY

DELIVERY NOTICE

Password-Transmit Select A Function

(password is checked)

Password Communications

Using Password Transmission

Dial by any combination of the following methods:

• Manual Number Dialing, press after each station is entered (up to 70 stations)

• Address Book Dialing (up to 200 stations) (For details, see page 24.)

Ex:

PANASONIC

If your machine's Transmission Password coincides with the other station's Transmission Password, your machine starts sending the document. When transmission is completed, PASSWORD-XMT returns to standard setting (“OFF” or “ON”).

MMM-dd-yyyy 15:00 0% Ready To Fax Original Set

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Using Password Reception

There is no additional operation required once you set the parameter by following the procedure on page

81. The parameter, “OFF” or “ON”, cannot be selected for each reception. It is always “OFF” or “ON” until you change the setting.

Receive To Memory

Setting the RCV To Memory Password

This feature is used to secure all received documents by storing them into memory. To print the document(s) received in memory, the authorized operator must enter the correct password.

Function Mode Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

FAX/EMAIL SETTINGS 09/04* Key Operator Mode

Input identification code and press .

Function Mode: FAX/EMAIL Select An Item

COPIER SETTINGS

PRINTER SETTINGS

Function Mode Input Identification Code

Features

Facsimile

00 User Parameters

01 Fax Parameters

Press or to scroll the display to the desired Fax Parameter.

Press and enter the Fax Parameter number directly from

the keypad and press or key.

01 Fax Parameters

037 Receive To Memory

01 Fax Parameters

SET

START

Fax Parameters Input Number; Press OK Receive To Memory

Receive To Memory

Setting the RCV To Memory Password

5 6

Enter a 4-digit RCV to Memory Password and then press .

Ex: and press

Receive To Memory

Setting RCV To Memory

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

MODE SETTING

SELECT MODE RECEIVE TO MEMORY

MMM-dd-yyyy 15:00 0% Ready To Fax

BASIC MENU

DEFERRED

MEMORY

2-SIDED

ORIGINAL

COMPLETION

NOTICE

GET EMAIL

COMM.

COMM.STATUS

POLLING/

ADV.COMM.

DIRECT

X-STAMP

SELECT

EDIT FILE

MODE

LETTER

MODE

Receive To Memory Select A Function

PRINT OUT

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

Features

Facsimile

NOTE

1. When the memory overflows, the machine will stop receiving and release the line. The machine will not answer the next incoming call until there is space available in memory.

2. We recommend that optional flash memory card is installed when this function is used. See page 219 on Image Memory Capacity.

MMM-dd-yyyy 15:00 0% Ready To Fax Receive To Memory

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Receive To Memory

Printing Documents

After receiving documents with the Receive To Memory feature, the following message will appear on the display.

MMM-dd-yyyy 15:00 05% Ready To Fax Message In Memory

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

To print the document(s), follow the steps below.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

MODE SETTING

SELECT MODE RECEIVE TO MEMORY

MMM-dd-yyyy 15:00 5% Ready To Fax Message In Memory

BASIC MENU

MEMORY

2-SIDED

ORIGINAL

COMPLETION

NOTICE

GET EMAIL

DEFERRED

POLLING/

COMM.

ADV.COMM.

DIRECT

X-STAMP

COMM.STATUS

SELECT

MODE

LEDGER

EDIT FILE

MODE

PRINT OUT

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

Receive To Memory Select A Function

Printing Documents

Receive To Memory

Enter the password to print the document(s) and then press . (See note 1)

Ex: and press

1 2

Machine will start to print the document(s).

Features

Facsimile

NOTE

1. If the password has not been set, your machine will not prompt you to enter the password.

The document(s) will be printed immediately after pressing in Step 4.

2. Once the RCV TO MEMORY feature is set to "ON", the password cannot be changed (Fax Parameter No. 037 will not be selectable on the LCD display). If you wish to change the password, set the RCV TO MEMORY feature to "OFF" first. Then change the password. (See page 87)

PIN Code Access

Selecting the Access Method (Prefix or Suffix)

If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialing.

Function Mode

FAX/EMAIL SETTINGS 09/04* Key Operator Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

Function Mode Input Identification Code

Input identification code and press .

Press or to scroll the display to the desired Fax Parameter.

Press and enter the Fax Parameter number directly from

the keypad and press or key.

01 Fax Parameters

039 PIN Code Access

01 Fax Parameters

SET

Function Mode: FAX/EMAIL Select An Item

00 User Parameters

01 Fax Parameters

START

Fax Parameters Select And Press OK PIN Code Access

None

Prefix

Suffix

PIN Code Access

Selecting the Access Method (Prefix or Suffix)

Prefix

Suffix

for suffix code.

for prefix code.

Fax Parameters Select And Press OK PIN Code Access

None

Prefix

Suffix

Features

Facsimile

PIN Code Access

Dialing with a PIN Code

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

Dial by any combination of the following methods:

• Manual Number Dialing, press after each station is entered (up to 70 stations)

• Address Book Dialing (up to 200 stations)

Ex:

PANASONIC

Memory Transmit STN(s):001 TO: PANASONIC 5551234

PANASONIC

Ex: (up to 36 digits)

9 8 7

QUALITY DEPT

Enter PIN Code

9876_

Dialing with a PIN Code

or Your machine stores the document and starts dialing the PIN code and telephone number as you specified.

Memory Transmit No.001 Page= 01 1% PANASONIC

PIN Code Access

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Features

Facsimile

NOTE

1. The PIN code is shown as " * " on the display when dialing the number.

2. This feature is not available when dialing a number by using Off-Hook or On-Hook Direct Dialing mode.

Selective Reception

General Description

Your machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary documents (i.e. junk fax, direct mail, etc.).

Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each Address Book station. When a match is found, your machine will start receiving the document. If a match is not found, your machine will cancel the reception and an Information Code 406 will be recorded on the Journal.

Setting the Selective Reception

Function Mode

FAX/EMAIL SETTINGS 09/04* Key Operator Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

Function Mode Input Identification Code

Input identification code and press .

Function Mode: FAX/EMAIL Select An Item

00 User Parameters

01 Fax Parameters

Setting the Selective Reception

Selective Reception

Press or to scroll the display to the desired Fax Parameter.

Press and enter the Fax Parameter number directly from

the keypad and press or key.

01 Fax Parameters

046 Select Receive

01 Fax Parameters

Valid

SET

START

Fax Parameters Select And Press OK Select Receive

Invalid

Fax Parameters Select And Press OK Select Receive

Invalid

Valid

Features

Facsimile

NOTE

1. When the Selective Reception is set, your machine can receive only from those stations which are programmed in the built-in auto-dialer.

2. If your ID number has not been set, your machine might not be able to receive from some models. To set your ID number, see page 180.

Department Code

General Description

This operation requires the user to input a preset Department Code (8-digit maximum) before transmission. The Department Name of the selected Department Code is printed on the Header of each page sent, COMM. Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (001 - 300) when it is printed. For details on how to setup the Department Codes, refer to Operator Instructions (for Copier). If you wish to use the Department Code function, please ask your authorized Panasonic dealer to activate this feature.

Activating the Department Code Feature

Function Mode

FAX/EMAIL SETTINGS 09/04* Key Operator Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

Function Mode Input Identification Code

Input identification code and press .

Function Mode: FAX/EMAIL Select An Item

00 User Parameters

01 Fax Parameters

Department Code

Activating the Department Code Feature

Press , and use or to scroll the display to the desired Fax Parameter.

Press and enter the Fax Parameter number directly from

the keypad and press or key.

01 Fax Parameters

077 Department Code

01 Fax Parameters

Valid

SET

START

Fax Parameters Select And Press OK Department Code

Invalid

Valid

Fax Parameters Select And Press OK Department Code

Valid

Features

Facsimile

Department Code

Sending Document with Department Code

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

Place original(s) face up on the ADF. or

Place a book or an original face down on the Platen Glass.

Enter a Identification Code (Department Code) and press .

Input Identification Code

Dial by any combination of the following methods:

• Manual Number Dialing, press after each station is entered (up to 70 stations)

• Address Book Dialing (up to 200 stations)

Ex:

PANASONIC

Memory Transmit STN(s):001 TO: PANASONIC 5551234

PANASONIC

QUALITY DEPT

The document is sent with the header of the selected Department Name. The selected Department Name is printed on the COMM. Journal and Individual Transmission Journal.

Department Code

Printing a Department Code Journal

When the Department Code is set, the Transaction Journal will be sorted by the Department Code number when it is printed. All contents of the Journal will be erased automatically after being printed.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

MODE SETTING PRINT OUT

JOURNAL LIST PRINT

Printout Select A Function

BASIC MENU

AFRICA

APOLLO

BRAZIL

DEFERRED

JOURNAL ADDRESS BOOK LIST

PROGRAM LIST FAX PARAMETER LIST

IND. XMT JOURNAL

Journal * Printing *

COMM.

POLLING/

ADV.COMM.

AMERICA

ASIA

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

ANTARTICA

BERLIN

MEMORY XMT

ADDRESS BOOK

600dpi

STD FINE

LIGHTER DARKER

TEXT PHOTO

S-FINE

TEXT/PHOTO

Features

Facsimile

Department Code

Printing a Department Code Journal

Sample Department Code Journal / Originated Calls

*************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 *** P.01

ORIGINATED CALLS MMM-dd TO MMM-dd (1) (2) (3) TOTAL PAGES = 000038 TOTAL TIME = 00:23:56

(4) (5) 01: Panafax Sales

-------------------------------NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

01 OK 005 00:05:13 XMT 21 OK 021/021 019 00:10:15 FWD FAX FORWARD MMM-dd 18:10 C0044903C0000 (6) (7) TOTAL PAGES = 000026 TOTAL TIME = 00:15:28

02: Panafax Service

-------------------------------NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

19 OK 001/001 017 00:00:13 XMT 30 OK 011/011 045 00:08:15 XMT SERVICE DEPT. MMM-dd 13:10 C0044903C0000

TOTAL PAGES = 000012 TOTAL TIME = 00:08:28

-PANASONIC ************************************ -HEAD OFFICE - ********* - 201 555 1212 - ********

% 5551234 MMM-dd 15:10 C0044903C0000

% 5551234 MMM-dd 10:10 C0044903C0000

Sample Department Code Journal / Received Calls

*************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 *** P.02

RECEIVED CALLS AUG-15 TO AUG-15 (1) (2) (3) TOTAL PAGES = 000011 TOTAL TIME = 00:13:41

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

55 OK 005 00:05:13 RCV 4445678 MMM-dd 12:10 C0044903C0000 56 OK 005/005 020 00:08:15 PLD 111 222 333 MMM-dd 19:15 C0044903C0000

100

70 OK 001 017 00:00:13 RCV 44567345 MMM-dd 10:10 C0044903C0000

-PANASONIC ************************************ -HEAD OFFICE - ********* - 201 555 1212 - ********

Explanation of Contents

(1) Period date of this journal

(2) Number of total pages transmitted/received for this machine.

(3) Total transmitted/received time for this machine.

(4) Department Code Number 01-300

(5) Department Name

(6) Number of total pages transmitted/received for this department.

(7) Total transmitted/received time for this department.

Panasonic DP-6010, DP-3510, DP-3010, DP-2310, DP-4510 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Safety Information

Control Panel

Before Starting

Loading Documents

Basic Transmission Settings

Sending Documents

Facsimile Features

Sending Documents

Receiving Documents

Mode Setting

Batch Transmission

Timer Controlled Communications

Polling

Program Keys

Confidential Mailbox

Sub-Addressing

Fax Cover Sheet

Password Communications

Receive To Memory

PIN Code Access

Selective Reception

Department Code