Konica Minolta BIZHUB 181, FK-506 User Manual

User’s Guide [FK-506 Fax Kit]

Introduction

Thank you for purchasing this machine. This User’s Guide contains details on the operation of the various functions

of the machine with fax kit FK-506 installed, precautions on its use, and basic troubleshooting procedures. In order to ensure that this machine is used correctly and efficiently, carefully read this User’s Guide before using the machine. After reading the User’s Guide, store it in the designated holder so that it can easily be referred to when questions or problems arise during operation.

Views of the actual equipment may be slightly different from the illustrations used in this User’s Guide.

bizhub 163/211 is not sold in the USA market.

Trademarks and copyrights

KONICA MINOLTA, the KONICA MINOLTA logo, and The essentials of imaging are registered trademarks of KONICA MINOLTA HOLDINGS, INC.

PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES INC.

Netscape is a registered trademark of Netscape Communications Corporation in the United States and other countries.

Novell and Novell NetWare are registered trademarks of Novell, Inc. in the United States and other countries.

Microsoft, Windows, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Adobe, the Adobe logo, Acrobat and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Ethernet is a registered trademark of Xerox Corporation. PCL is a registered trademark of Hewlett-Packard Company Limited. All other product and brand names are trademarks or registered trademarks

of their respective companies or organizations.

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Introduction

Trademarks and copyrights .............................................................x-1

Contents .............................................................................................x-2

Available fax features ........................................................................x-8

Sending ...........................................................................................x-8

Receiving ........................................................................................x-9

Explanation of manual conventions ...............................................x-11

Safety information ...........................................................................x-13

Warning and Precaution Symbols ................................................x-13

Meaning of Symbols .....................................................................x-13

Special Notice to User ....................................................................x-20

For Canada ...................................................................................x-20

For U.S.A. .....................................................................................x-21

For New Zealand ...........................................................................x-23

For Europe ....................................................................................x-24

1 Precaution

1.1 Part names and their functions ........................................................1-2

Main unit .........................................................................................1-2

1.2 Control panel parts and their functions ..........................................1-4

Names of control panel parts and their functions ...........................1-4

Display indications ..........................................................................1-9

1.3 Power supply ...................................................................................1-11

Default settings .............................................................................1-11

1.4 Entering text .....................................................................................1-12

Changing the input mode .............................................................1-12

Key operation ................................................................................1-12

Text input example .......................................................................1-14

Correcting text and input precautions ..........................................1-17

1.5 Selecting and checking initial settings ..........................................1-18

Required settings ..........................................................................1-18

Checking the initial settings ..........................................................1-18

Setting the current date and time (“DATE&TIME” parameter) ......1-18

Specifying the machine’s fax number

(“USER FAX NO.” parameter) .......................................................1-21

Programming the transmission source name

(“USER NAME” parameter) ...........................................................1-23

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Selecting the telephone dialing system

(“TONE/PULSE” parameter) ......................................................... 1-25

Selecting the telephone wiring system

(“PSTN/PBX” parameter) ............................................................. 1-27

2Faxing

2.1 General transmission operation ...................................................... 2-2

2.2 Positioning the document ................................................................ 2-6

Loading the document into the document feeder ......................... 2-6

Placing the document on the original glass ................................... 2-8

2.3 Selecting the fax quality ................................................................. 2-10

Selecting a Quality setting ........................................................... 2-10

2.4 Specifying a recipient ..................................................................... 2-12

Specifying a single recipient ........................................................ 2-12

Manual dialing .............................................................................. 2-12

One-touch dialing ......................................................................... 2-13

Speed dialing ............................................................................... 2-14

Group dialing ................................................................................ 2-16

Program dialing ............................................................................ 2-17

Phone book dialing ...................................................................... 2-18

Chain dialing ................................................................................ 2-21

Specifying multiple destinations (broadcast transmission) .......... 2-22

Manual redialing ........................................................................... 2-25

2.5 Operations while scanning documents ........................................ 2-27

If the memory becomes full .......................................................... 2-27

2.6 If the fax cannot be sent ................................................................ 2-28

2.7 Faxing after completing a telephone call (manual faxing) .......... 2-29

2.8 Stopping the transmission ............................................................. 2-31

Canceling (deleting) a queued transmission ................................ 2-31

2.9 Checking machine counters .......................................................... 2-33

Machine counters that can be checked ....................................... 2-33

2.10 Checking communication results (reports/lists) ......................... 2-35

Checking communication results ................................................. 2-35

Printing reports/lists ..................................................................... 2-36

2.11 Types of reports/lists ..................................................................... 2-38

2.12 Memory transmission and real-time transmission ...................... 2-41

Memory transmission ................................................................... 2-41

Real-time transmission ................................................................ 2-41

2.13 Sending a fax at a specified time .................................................. 2-43

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2.14 Batch transmission .........................................................................2-45

2.15 Receiving ..........................................................................................2-46

Memory reception .........................................................................2-46

Paper sizes for received faxes ......................................................2-46

Automatic reception (dedicated fax mode) ...................................2-46

Manual reception ..........................................................................2-47

2.16 Making a telephone call ..................................................................2-48

2.17 Receiving a telephone call ..............................................................2-49

3 Useful transmission and reception functions

3.1 Using F-codes ....................................................................................3-2

Specifying F-codes when sending faxes ........................................3-3

Specifying F-codes when registering destinations .........................3-4

3.2 Mailbox communication ...................................................................3-6

Registering mailboxes ....................................................................3-6

Mailbox transmission ......................................................................3-7

Printing documents received in mailboxes .....................................3-9

3.3 Polling transmission ........................................................................3-11

Deleting a polling transmission document ....................................3-14

3.4 Polling reception ..............................................................................3-16

3.5 Relay initiating transmission ..........................................................3-19

3.6 Relay broadcast transmissions ......................................................3-23

Relay station .................................................................................3-23

3.7 Forwarding .......................................................................................3-25

3.8 Faxing from a computer (direct faxing) .........................................3-26

4 Internet faxing

4.1 Sending Internet faxes ......................................................................4-2

Sending Internet faxes ....................................................................4-2

General transmission operation ......................................................4-2

4.2 Specifying transmission settings .....................................................4-6

Specifying the transmission time ....................................................4-6

Selecting BASIC/ADVANCED settings ...........................................4-7

Selecting the setting for “MAX TX SIZE” ........................................4-9

Selecting the setting for “MAX QUALITY” ....................................4-10

Selecting the setting for “CODING METHOD” .............................4-11

4.3 Specifying the image quality and density when scanning ...........4-12

Quality settings .............................................................................4-12

Density settings ............................................................................4-13

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4.4 Specifying additional settings ....................................................... 4-14

Specifying a subject (“DEFAULT SUBJECT” parameter) ............ 4-14

Specifying the reply address

(“REPLY ADDRESS” parameter) .................................................. 4-16

Specifying header printing (“HEADER PRINT” parameter) .......... 4-18

4.5 Receiving Internet faxes ................................................................ 4-20

Receiving Internet faxes ............................................................... 4-20

Data that can be received ............................................................ 4-20

Automatically receiving Internet faxes ......................................... 4-21

Manually receiving Internet faxes ................................................. 4-23

5 Utility mode/Fax mode parameters

5.1 “UTILITY MODE” menu .................................................................... 5-2

5.2 MACHINE SETTING .......................................................................... 5-4

Displaying the “MACHINE SETTING” menu .................................. 5-6

Selecting the buzzer volume (“BUZZER VOLUME” parameter) ..... 5-7

Changing the initial mode (“INITIAL MODE” parameter) ............... 5-8

Changing the scanning threshold

(“SCAN THRESHOLD” parameter) ................................................ 5-9

5.3 ADMIN. MANAGEMENT ................................................................. 5-10

Displaying the “ADMIN. MANAGEMENT” menu .......................... 5-12

Specifying remote monitoring

(“REMOTE MONITOR” parameter) .............................................. 5-13

Selecting the line monitoring volume

(“LINE MONITOR” parameter) ..................................................... 5-15

5.4 DIAL REGISTRATION ..................................................................... 5-17

Displaying the “DIAL REGISTRATION” menu .............................. 5-18

Registering one-touch dial destinations ...................................... 5-19

Changing/canceling a programmed one-touch dial key .............. 5-22

Registering speed dial destinations ............................................. 5-24

Changing/canceling a programmed speed dial number .............. 5-28

Registering a group of fax numbers ............................................. 5-30

Changing/deleting a registered group of fax numbers ................ 5-32

Registering a dialing program ...................................................... 5-35

Changing/deleting a broadcast transmission program ................ 5-37

Changing/deleting a timer transmission program ........................ 5-40

Changing/deleting a mailbox transmission program ................... 5-42

Changing/deleting a polling reception program .......................... 5-44

Changing/deleting a relay initiating transmission program .......... 5-46

5.5 FAX REGISTRATION ....................................................................... 5-48

Displaying the “FAX REGISTRATION” menu ............................... 5-48

Registering mailboxes .................................................................. 5-49

Deleting mailbox settings ............................................................. 5-51

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Registering a relay box .................................................................5-52

Deleting relay box settings ...........................................................5-57

5.6 FAX TX OPERATION ........................................................................5-59

Displaying the “FAX TX OPERATION” menu ................................5-60

Selecting the default scanning density

(“DENSITY LEVEL” parameter) .....................................................5-61

Selecting the default image quality

(“QUALITY PRIORITY” parameter) ...............................................5-62

Selecting the default transmission mode

(“DEFAULT TX” parameter) ...........................................................5-63

Selecting header printing (“HEADER” parameter) ........................5-64

5.7 FAX RX OPERATION .......................................................................5-65

Displaying the “FAX RX OPERATION” menu ................................5-66

Selecting the memory reception mode

(“MEMORY RX MODE” parameter) ..............................................5-67

Canceling memory reception ........................................................5-69

Specifying the number of rings (“NO. of RINGS” parameter) .......5-71

Selecting the reduced printing setting

(“REDUCTION RX” parameter) .....................................................5-72

Selecting printing of the received document

(“RX PRINT” parameter) ................................................................5-73

Selecting the reception mode (“RX MODE” parameter) ...............5-74

Specifying the forwarding settings (“FORWARD” parameter) ......5-75

Selecting footer printing (“FOOTER” parameter) ..........................5-76

Selecting the paper drawer (“SELECT TRAY” parameter) ............5-77

Selecting a closed reception setting

(“CLOSED NETWORK” parameter) ..............................................5-79

5.8 REPORTING .....................................................................................5-80

Displaying the “REPORTING” menu .............................................5-81

Selecting automatic printing of the activity report

(“ACTIVITY REPORT” parameter) .................................................5-82

Selecting automatic printing of the queued jobs report

(“RESERVATION REPORT” parameter) ........................................5-83

Selecting automatic printing of the transmission results report

(“TX RESULT REPORT” parameter) ..............................................5-84

Selecting automatic printing of the reception results report

(“RX RESULT REPORT” parameter) .............................................5-85

6 Troubleshooting

6.1 Main error messages and their remedies .......................................6-2

6.2 When faxing is not performed correctly ..........................................6-3

Faxes cannot be sent .....................................................................6-3

Faxes cannot be received ...............................................................6-4

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Calls cannot be made .................................................................... 6-4

7 Appendix

7.1 Main specifications .......................................................................... 7-2

7.2 Local Setup for Diagnostic (LSD) .................................................... 7-3

About Local Setup for Diagnostic (LSD) ........................................ 7-3

LSD operating environment ........................................................... 7-3

General setup procedure ............................................................... 7-4

Installing LSD ................................................................................. 7-5

Starting up LSD .............................................................................. 7-6

Main window of LSD ...................................................................... 7-6

Connecting to this machine ........................................................... 7-7

Downloading registered information from the machine ................. 7-7

Creating a new settings file ............................................................ 7-7

Registering one-touch dialing settings .......................................... 7-8

Editing one-touch dialing settings ............................................... 7-10

Registering speed dialing settings ............................................... 7-11

Editing speed dialing settings ...................................................... 7-13

Registering group dialing settings ............................................... 7-14

Editing group dialing settings ...................................................... 7-16

Printing the list of one-touch dialing, speed dialing and group

dialing settings ............................................................................. 7-17

Saving settings to a computer ..................................................... 7-17

Saving settings to this machine ................................................... 7-17

Specifying Utility mode settings .................................................. 7-18

Specifying administrator settings ................................................. 7-21

Checking the counter totals ......................................................... 7-23

Checking the configuration page ................................................. 7-23

Uninstalling LSD ........................................................................... 7-24

7.3 Glossary ........................................................................................... 7-25

8Index

8.1 Index .................................................................................................. 8-2

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Available fax features

Sending

Broadcast transmission For details, refer to

page 2-22.

Timer transmission For details, refer to

page 2-43.

Polling transmission For details, refer to

page 3-11.

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Relay initiating transmission For details, refer to

page 3-19.

Reminder

Specify a model compatible with F-code communications for the relay station.

Receiving

Memory reception For details, refer to

page 2-46.

Mailbox reception For details, refer to page 3-9.

Note

Mailbox reception is compatible with F-code communication.

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Polling reception For details, refer to

page 3-16.

Forwarding For details, refer to

page 3-25.

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Explanation of manual conventions

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Safety information

This section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual.

Please read the following section before connecting the machine to the supply. It contains important information related to user safety and preventing equipment problems.

Please keep this manual in a handy place near the machine. Make sure you observe all of the precautions appear in each section of this

manual. KM_Ver.01E_F

Note

Some parts of the contents of this section may not correspond with the purchased product.

Warning and Precaution Symbols

The following indicators are used on the warning labels or in this manual to categorize the level of safety warnings.

WARNING

CAUTION

Meaning of Symbols

A triangle indicates a danger against which you should take precaution.

This symbol warns against cause burns.

A diagonal line indicates a prohibited course of action.

This symbol warns against dismantling the device.

A solid circle indicates an imperative course of action.

This symbol indicates you must unplug the device.

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Ignoring this warning could cause serious injury or even death.

Ignoring this caution could cause injury or damage to property.

Disassemble and modification

WARNING

• Do not attempt to remove the covers and panels which have been fixed to the product. Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness.

• Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness.

Power cord

WARNING

• Use only the power cord supplied in the package. If a power cord is not supplied, only use the power cord and plug that is specified in POWER CORD INSTRUCTION. Failure to use this cord could result in a fire or electrical shock.

• Use the power cord supplied in the package only for this machine and NEVER use it for any other product. Failure to observe this precaution could result in a fire or electrical shock.

• Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or damage the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.) could result in a fire or breakdown. Should any of these conditions be found, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.

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Power source

WARNING

• Use only the specified power source voltage. Failure to do that could result in a fire or electrical shock.

• Connect power plug directly into wall outlet having the same configuration as the plug. Use of an adapter leads to the product connecting to inadequate power supply (voltage, current capacity, grounding), and may result in fire or shock. If proper wall outlet is not available, the customer shall ask qualified electrician for the installation.

• Do not use a multiple outlet adapter nor an extension cord in principle. Use of an adapter or an extension cord could cause a fire or electrical shock. Contact your authorized service representative if an extension cord is required.

• Consult your authorized service representative before connecting other equipment on the same wall outlet. Overload could result in a fire.

CAUTION

• The outlet must be near the equipment and easily accessible. Otherwise you can not pull out the power plug when an emergency occurs.

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Power plug

WARNING

• Do not unplug and plug in the power cord with a wet hand, as an electrical shock could result.

• Plug the power cord all the way into the power outlet. Failure to do this could result in a fire or electrical shock.

CAUTION

• Do not tug the power cord when unplugging. Pulling on the power cord could damage the cord, resulting in a fire or electrical shock.

• Remove the power plug from the outlet more than one time a year and clean the area between the plug terminals. Dust that accumulates between the plug terminals may cause a fire.

Grounding

WARNING

• Connect the power cord to an electrical outlet that is equipped with a grounding terminal.

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Installation

WARNING

• Do not place a flower vase or other container that contains water, or metal clips or other small metallic objects on this product. Spilled water or metallic objects dropped inside the product could result in a fire, electrical shock, or breakdown. Should a piece of metal, water, or any other similar foreign matter get inside the product, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.

CAUTION

• After installing this product, mount it on a secure base. If the unit moves or falls, it may cause personal injury.

• Do not place the product in a dusty place, or a site exposed to soot or steam, near a kitchen table, bath, or a humidifier. A fire, electrical shock, or breakdown could result.

• Do not place this product on an unstable or tilted bench, or in a location subject to a lot of vibration and shock. It could drop or fall, causing personal injury or mechanical breakdown.

• Do not let any object plug the ventilation holes of this product. Heat could accumulate inside the product, resulting in a fire or malfunction.

• Do not use flammable sprays, liquids, or gases near this product, as a fire could result.

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Ventilation

CAUTION

• Always use this product in a well ventilated location. Operating the product in a poorly ventilated room for an extended period of time could injure your health. Ventilate the room at regular intervals.

Actions in response to troubles

WARNING

• Do not keep using this product, if this product becomes inordinately hot or emits smoke, or unusual odor or noise. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

• Do not keep using this product, if this product has been dropped or its cover damaged. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

CAUTION

• The inside of this product has areas subject to high temperature, which may cause burns. When checking the inside of the unit for malfunctions such as a paper misfeed, do not touch the locations (around the fusing unit, etc.) which are indicated by a “Caution HOT” caution label.

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Consumables

WARNING

• Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter and cause burns or other damage.

CAUTION

• Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health.

• Do not store toner units and PC drum units near a floppy disk or watch that are susceptible to magnetism. They could cause these products to malfunction.

When moving the machine

CAUTION

• Whenever moving this product, be sure to disconnect the power cord and other cables. Failure to do this could damage the cord or cable, resulting in a fire, electrical shock, or breakdown.

• When moving this product, always hold it by the locations specified in the User’s Guide or other documents. If the unit falls it may cause severe personal injury. The product may also be damaged or malfunction.

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Special Notice to User

For Canada

NOTICE: This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of

devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Disconnect TNV circuit connectors before disconnecting power. Use only the attached telephone cord (Listee’s No. E66597, Part No.

127A9002). CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger (e.g., 24

AWG) UL Listed or CSA Certified Telecommunication Line Cord IMPORTANT SAFETY INSTRUCTIONS - When using your telephone equip-

ment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the follwing:

1. Do not use this product near water for example, near a bathtub, washbowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

2. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3. Do not use the telephone to report a gas leak in the vicinity of the leak.

4. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTONS”

AVIS: Le present materiel est conforme aux specifications techniques applicables

d’Industrie Canada. L’indice d’equivalence de la sonnerie (IES) sert a indiquer le nombre maximal

de terminaux qui peuvent etre raccordes a une interface telephonique. La terminaison d’une interface peut consister en une combinaison quelconque de dispositifs, a la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excede pas 5.

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IMPORTANTES MEASURES DE SÉCURITÉ Certaines measures de sécurité doivent être prises pendant l’utilisation de

matérial téléponique afin de réduire les risques d’incendie, de cho électrique et de blessures.

En voici quelquesunes:

1. Ne pas utiliser l’appareil prés de l’eau, p.ex., prés d’une baignoire, d’un lavabo, d’un évier de cuisine, d’un bac à laver, dans un sous-sol humide ou prés d’une piscine.

2. Éviter d’utiliser le téléphone (sauf s’il s’agit d’un appareil sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

3. Ne pas utilier l’appareil téléponique pour signaler une fuite de gaz s’il est situé prés de la fuite.

4. Utilier seulement le cordon d’alimentation et le type de piles Indiqués dans ce manuel. Ne pas jeter les piles dans le feu: eles peuvent exploser. Se conformer aux réglements pertinents quant à l’élimination des piles.

CONSERVER CES INSTRUCTIONS

For U.S.A.

FCC PART 68 REQUIREMENTS: This equipment complies with Part 68 of the FCC rules and the requirements

adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If required, this information must be provided to the telephone company.

This equipment uses certification jack USOC RJ11C.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA.

A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0).

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To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: US:AAAEQ##TXXXX.. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of

0.3). For earlier products, the REN is separately shown on the label.

If this equipment FK-506 causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this equipment FK-506, for repair or warranty information, please contact the Konica Minolta dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If you home has specially wired alarm equipment connected to the telephone line, ensure the installation of FK-506 does not disable you alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

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