HP LaserJet 9040, LaserJet 9050 User's Guide

hp LaserJet 9040mfp hp LaserJet 9050mfp

use

hp LaserJet 9040mfp/9050mfp

User Guide

permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the

express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Publication number: Q3726-90907 Edition 1, 11/2004

Trademark Credits

Adobe, Acrobat, and PostScript are trademarks of Adobe Systems Incorporated.

NERGY STAR

is a U.S. registered mark. Linux is a U.S. registered trademark of Linus Torvalds. Microsoft, Windows, Windows NT, and MS-DOS

are U.S. registered

trademarks of Microsof t Cor poration. UNIX

is a registered trademark of The Open Group.

Contents

1 The basics

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Features and benefits of the MFP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Parts and accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

External view of MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Helpful software for increased flexibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Software features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Software for Macintosh computers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Installing the printing system software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Uninstalling the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Software for networks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

HP Web Jetadmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Communicating by using the HP Jetdirect embedded print server . . . . . . . . . . . . . . . . . . .25

Communicating by using the HP Jetdirect print server . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Embedded Web Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

HP Toolbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Supported operating systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

To view HP Toolbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

HP Toolbox sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Loading input trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Loading Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Loading Trays 2, 3, and 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Configuring the trays by using the Paper Handling menu . . . . . . . . . . . . . . . . . . . . . . . . .40

2 The control panel

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Control-panel layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Control panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Home screen navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Help system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

“What is this?” Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

“Show me how” Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

3 Printing

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Orienting media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Basic printing instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Selecting the output bin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Selecting an output location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Printing on envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Printing on special paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Printing on letterhead, prepunched paper, or preprinted paper (single-sided). . . . . . . . . . .58

Printing on labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Printing on transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Guidelines for custom-size paper, card stock, and heavy paper . . . . . . . . . . . . . . . . . . . . .59

Printing on full-bleed paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Printing on both sides of paper (duplexing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Using features in the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Setting the registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

To set the registration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

ENWW Contents iii

Different first page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Including a blank back page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Printing multiple pages on one sheet of paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Customizing Tray 1 operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Printing from Tray 1 when the loaded paper is requested. . . . . . . . . . . . . . . . . . . . . . . . . . 65

Manually feeding paper from Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Specifying paper to print on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Benefits of printing by type and size of paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Job storage features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Printing a private job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Releasing private jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Deleting a private job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Storing a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Printing a stored job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Deleting a stored job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Creating a QuickCopying job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing additional copies of QuickCopy jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Deleting a QuickCopy job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Proofing and holding a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Printing the remaining copies of a held job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Deleting a held job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

4 Copying

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Copy-screen navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Cancel button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

OK button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Basic copying instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Copying by using the default settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Copying by using user-defined settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Copying by using the scanner glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Copying by using the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Copying books. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Using Job Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Modifying copy settings for the current job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Adjusting the copy contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Reducing or enlarging copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Enhancing copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Copying multiple sized originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Creating a stored copy job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Selecting the output bin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

5 E-mail

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

E-mail screen navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Help button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

From: field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Clear All button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

E-mail basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Introduction to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Loading documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Sending documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Using the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Creating a recipient list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Local address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Typing e-mail body text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

More information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

iv ENWW

6 Faxing 7 Output devices

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

3,000-sheet stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Paper handling features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

3,000-sheet stacker/stapler. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Paper handling features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Using the stapler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Multifunction finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Paper handling features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Using the stapler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Making booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

8-bin mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Output features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

8 Security features

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

Foreign Interface Harness (FIH). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Using the FIH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Secure Disk Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Data affected . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Gaining access to Secure Disk Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Additional Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Security Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Job storage features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

DSS authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

9 MFP maintenance

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Cleaning the MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

General cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Cleaning the ADF delivery system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Managing the print cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Non-HP print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Print cartridge authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Print cartridge storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Checking the toner level. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Print cartridge conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Order cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Replace cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Printer maintenance kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

10 Problem solving

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Clearing jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Clearing jams from the input tray areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Clearing jams from the duplex printing accessory (duplexer) . . . . . . . . . . . . . . . . . . . . . .127

Clearing jams from the output areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129

To clear jams in the 8-bin mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Solving repeated jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Understanding MFP messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Resolving control panel messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Correcting output quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157

Preventing wrinkles on envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

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Detecting MFP problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Determining MFP problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Software, computer, and product interface problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Communicating by using an optional HP Jetdirect print server . . . . . . . . . . . . . . . . . . . . . . . . 170

Communicating by using the HP Jetdirect embedded print server . . . . . . . . . . . . . . . . . . 170

Checking the MFP configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Menu map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Configuration page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Jetdirect page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Supplies status page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Usage page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

PCL or PS font list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

Event log page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176

Printing a paper path test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Appendix A Specifications

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Paper weight equivalence table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Media specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Supported sizes of paper for input and output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Supported types of paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Card stock and heavy paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Environmental specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .190

Power consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Power requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Acoustical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Operating environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Appendix B Control panel menus

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Retrieve job menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Paper handling menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Configure device menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197

Originals submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Copying submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Enhancement submenu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Sending submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Printing submenu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Print quality submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

System setup submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

I/O submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207

Resets submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Fax menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Diagnostics menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Appendix C MFP memory and expansion

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Determining memory requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Installing memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

To install DDR memory DIMMs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

To install a compact flash memory card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Checking memory installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

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Saving resources (permanent resources). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219

Web access feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .220

Using the Web access feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .220

Appendix D Regulatory information

Environmental product stewardship program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221

Protecting the environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221

Power consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221

Toner consumption. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221

Paper use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221

Plastics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .222

HP LaserJet printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .222

HP printing supplies returns and recycling program information . . . . . . . . . . . . . . . . . . . .222

Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .222

Material restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .222

Material safety data sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .223

Extended warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .223

For more information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .223

Appendix E Administration tasks

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .225

Embedded Web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .226

Configuring and verifying an IP address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .227

TCP/IP assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .227

Automatic discovery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .227

Dynamic Host Configuration Protocol (DHCP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .227

Verifying the TCP/IP configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .227

Changing an IP address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .227

Embedded Web server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .228

Digital sending configuration applet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .228

LDAP addressing settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .228

Preferences settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .229

Finding the IP address of the SMTP and LDAP servers . . . . . . . . . . . . . . . . . . . . . . . . . .229

Using control panel menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .231

Device Storage Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .231

Software for networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .232

HP Web Jetadmin software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .232

HP Jetdirect Printer Installer for UNIX® . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .232

Diagnostics menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .233

Appendix F Using the HTML Help Viewer

Getting more out of help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235

To find a help topic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235

To create a list of favorite help topics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236

To copy a help topic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236

To print the current help topic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236

To find topics using the toolbar buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236

Using the shortcut menu commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237

Appendix G Using accessibility shortcut keys in the Help Viewer

Using F6 to switch between the Navigation and Topic Panes . . . . . . . . . . . . . . . . . . . . . . . . .239

Shortcut keys for the Help Viewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239

Shortcut keys for the Contents tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240

Shortcut keys for the Index tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240

Shortcut keys for the Search tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240

Shortcut keys for the Favorites tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .241

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The basics

Congratulations on your purchase of the HP LaserJet 9040mfp/9050mfp. If you have not done so, see the HP LaserJet 9040mfp/9050mfp Start Guide provided with the MFP for setup instructions.

Overview

After the MFP is set up and ready to use, take a few moments to get to know the MFP. This chapter introduces the following:

● Features and benefits of the MFP

● Helpful software for increased flexibility

● Embedded Web Server

● HP Toolbox

● Loading input trays

Features and benefits of the MFP

The HP LaserJet 9040mfp/9050mfp is designed to be shared by a workgroup. Use the MFP to send black and white or color documents digitally, copy documents, and print documents. The MFP is a standalone copier that does not require connection to a computer. With the exception of network printing, you can select all functions at the MFP control panel.

Functions

● Two-sided copying

● Image modification

● Color digital sending

● Wide-format printing

● Document finishing

Speed and throughput

● 50 pages per minute (ppm) when scanning and printing on letter-size or International

Standards Organization (ISO) A4-size paper (HP LaserJet 9050mfp only)

● 40 ppm when scanning and printing on letter-size or ISO A4-size paper

(HP LaserJet 9040mfp only)

● 25% to 400% scalability when using the scanner glass

● 25% to 200% scalability when using the Automatic Document Feeder (ADF)

● Transmit Once, Raster Image Processing (RIP) ONCE technology

● Eight-second standby to first page

● Duty cycle of up to 300,000 pages per month

● 533 megahertz (MHz) microprocessor

ENWW Overview 7

Resolution

● 600 dots per inch (dpi) with Resolution Enhancement technology (REt)

● FastRes 1200 provides 1200 dpi quality at full speed

● Up to 220 levels of gray

Memory

● 256 megabytes (MB) of random-access memory (RAM), expandable to 512 MB by using

industry standard 100-pin double data rate dual inline memory modules (DDR DIMMs)

● Memory Enhancement technology (MET) that automatically compresses data to use RAM

more efficiently

User interface

● Graphic display on control panel

● Embedded Web server to gain access to support and order supplies (for network-connected

products)

● HP Toolbox software to provide MFP status and alerts and print internal information pages

Language and fonts

● HP Printer Command Language (PCL) 6

● HP PCL 5e for compatibility

● Printer Management Language

● 80 scalable TrueType typefaces

● HP PostScript 3 emulation (PS)

Copying and sending

● Modes for text, graphics, and mixed text and graphics formats

● A job Interrupt feature (at copy boundaries)

● Multiple pages per sheet

● Operator attendance animations (for example, paper-jam recovery)

● The ability to copy books

● E-mail compatibility

● A sleep feature that saves energy

● One-pass duplex scanning

Print car tridge

● No-shake cartridge design

● Authentic HP print cartridge detection

● Automatic seal tab removal

8 Chapter 1 The basics ENWW

Paper-handling

● Input

• Tray 1 (multipurpose tray): A multipurpose tray for paper, transparencies, labels, and envelopes. Holds up to 100 sheets of paper or 10 envelopes.

• Trays 2 and 3: Two 500-sheet trays. These trays automatically detect standard paper sizes up to 11 x 17/A3 and allow printing on custom-size paper.

• Tray 4 (2000-sheet input tray): This tray automatically detects standard paper sizes up to 11 x 17/A3 and allows printing on custom-size paper.

• Automatic Document Feeder (ADF): Holds up to 100 sheets of Letter- or A4-size paper or 50 sheets of 11 x 17- or A3-size paper.

• Duplex printing: Provides two-sided printing (printing both sides of the paper).

● Output

• Standard left output bin: The left output bin is located on the left side of the printer. This bin can hold up to 100 sheets of paper.

The MFP includes one of the following output devices.

• Optional 3000-sheet stacker: Stacks up to 3,000 sheets of paper.

• Upper bin (face-up): Holds up to 100 sheets of paper.

• Lower bin (face-down): Holds up to 3,000 sheets of paper. The output bins are part of the output device.

• Optional 3000-sheet stacker/stapler: Provides multiposition stapling for up to 50 sheets of paper per job, or a maximum job height of 5 mm (0.2 inch).

• Upper bin (face-up): Holds up to 100 sheets of paper.

• Lower bin (face-down): Holds up to 3,000 sheets of paper. The output bins are part of the output device.

• Optional multifunction finisher: Provides 1,000 sheets of stacking capacity, stapling for as many as 50 sheets of paper per document, plus folding and saddle stitching of booklets that contain up to 10 sheets of paper.

• Upper bin (face-up and face-down): Holds up to 1,000 sheets of paper.

• Lower booklet bin: Holds up to 50 boo kl ets.

• Optional 8-bin mailbox: A stacker, collator, or job separator that also provides eight mailbox bins that can be assigned to individual users or workgroups for easy identification and retrieval. The 8-bin mailbox can stack up to 2,000 sheets of A4- or letter-size paper in all the bins.

• Upper bin (face-up): Holds up to 125 sheets of paper

• Bins 1 through 8 (face-down): Each holds up to 250 sheets of paper

Connectivity

● Parallel B connection

● A Foreign Interface Harness (FIH) connection (AUX)

● Local area network (LAN)-connector (RJ-45) for the embedded print server

● Optional analog fax card

● Optional HP Digital Sending Software

● Optional HP Jetdirect EIO print server cards

• Universal serial bus (USB), serial, and LocalTalk

• Fast Ethernet 10/100TX

• Wireless 802.11b

ENWW Features and benefits of the MFP 9

Environmental features

● Sleep setting saves energy (meets ENERGY STAR® guidelines, Version 1.0

HP LaserJet 9050mfp only)

Note See Protecting the environment for more information.

Firmware updates

Firmware updates provide the ability to upgrade the MFP firmware. To download the latest firmware, go to www.hp.com/go/lj9040mfp_firmware follow the instructions on the screen. To easily send firmware updates to multiple products, use the HP Web Jetadmin software (go to www.hp.com/go/webjetadmin

Internal hard disk

The internal hard disk can be used to store selected print jobs. It can support RIP ONCE technology, and can permanently store downloaded fonts and forms in the MFP. Unlike standard product memory, many items on the hard disk remain in the MFP even when the MFP is turned off. Fonts that are downloaded to the hard disk are available to all users of the MFP.

Optional HP EIO hard disk

The EIO hard disk accessory can be added to the MFP to provide additional capacity for storing fonts and forms. The MFP does not use the EIO hard disk accessory for tasks such as RIP ONCE and stored jobs. The MFP uses the internal hard disk for these tasks.

or www.hp.com/go/lj9050mfp_firmware and

Both disks can be write-protected through software for additional security. Use the device storage manager applet in HP Web Jetadmin to delete files and manage fonts on

a mass-storage device. See Embedded Web Server. For more information, see the MFP software Help.

Hewlett-Packard Company occasionally introduces new software tools for use with your MFP and accessories. These tools are available from the Internet. For more information, go to

www.hp.com/go/lj9040mfp

or www.hp.com/go/lj9050mfp_firmware.

Macintosh users

Use the HP LaserJet Utility to download fonts and files. See HP LaserJet Utility or the HP LaserJet Utility Guide online Help included with your HP LaserJet Utility software for more information.

Security features

● Foreign Interface Harness

● Secure Disk Erase

● Security lock

● Job retention

● DSS authentication

For more information about these features, see Security features.

10 Chapter 1 The basics ENWW

Parts and accessories

Type of item Item Description or use Order

number

Paper handling 3,000-sheet

stacker

3,000-sheet stacker/stapler

Multifunction finisher

8-bin mail box A device that p rovides a face-up bin

Printing supplies

Print cartridge (avera ge of 30,000 pages at approximately 5% coverage)

One 3,000-sheet stacking device. The device also offers job offset capabi liti es.

One 3,000-sheet stacking device provides stapling for as many as 50 sheets of paper per document. The device also offers job offset capabi liti es.

Finishing device that provides 1,000 sheets of stacker capacity, stapling, for up to 50 sheets of paper, and folding saddl e-stitching f or booklets up to 10 sheets of paper.

(upper bin) and eight fa ce-down bins that can be assign ed to indi vidua l users or workgroups. The device also functions as a job separator, stacker, and sorter/collator.

Replacement HP maximum capacity, smart print cartridge.

C8084A

C8085A

C8088B

Q5693A

C8543X

Staple cartridge Replacement HP 5,0 00 staple cartridge

for the 3,000-sheet stacker/stapler. Replacement HP 5,000 staple cartridge

for the multifunction finish er.

C8091A

C8092A

ENWW Features and benefits of the MFP 11

Type of item Item Description or use Order

number

Memory, fonts, and mass storage

SDRAM Double Data Rate (DDR) memory DIMMs (100-pin)

The MFP has two memory DIMM slots. One is used by factory-ins talled memory.

Improves the ability of the MFP to handle large and st ored jobs (ma ximum 512 MB with HP brand DDR DIMMs).

32 MB 64 MB 128 MB 256 MB 512 MB

Flash memory cards (100-pin)

Permanent st or age for font s an d forms. The MFP supports Type 1 and Type 2 compact flash memory cards.

16 MB 32 MB 64 MB

EIO hard disk Provides an additional 20 gigabytes

(GB) of permanent storage for fonts and forms.

Q3982A Q2625A Q2626A C2627A C2628A

Q2634A Q2635A Q2636A

J6073A

Cable and interface

Enhanced EIO Cards

accessories

Analog fax

Additional software

HP Digital Sending Software

features

Maintenance kit Printer

maintenance kit

● HP Jetdirect Connectivity Card for

USB, serial, and LocalTalk connectivity

● HP Jetdirect 615N Print Server for

Fast Ethernet (10/100Base-TX) networks (RJ-45 only)

● HP 680N Wireless 802.11b

connectivity

● HP Jetdirect 625N Print Server for

Fast Ethernet (10/100/1000Base-TX networks)

● A customer-installable accessory

that enables t he MFP to functi on as a stand-alone analog fax machine.

A software accessory with enhanced digital sending features including network authentication.

The kit contains two Type 1 roll ers, seven Type 2 rollers, one transfer roller assembly, and one fuser assembly.

J4135A

J6057A

J6058A

J7960A

Q3701A

T196AA

C9152A (110 volt) C9153A (220 volt)

12 Chapter 1 The basics ENWW

External view of MFP

1. ADF cover

2. ADF

3. Control panel with touch-screen graphical display

4. Tray 1

5. Right door

6. Vertical transfer door

7. Tray 4

8. Tray 3

9. Tray 2

10. Left door (behind output device)

11. Output device

12. Front door

13. Duplex printing accessory (inside the MFP)

14. ADF output bin

15. Left door

16. Printer power cable

17. Tray 4 power cable

18. EIO slot 1

19. EIO slot 2

Note For specific information about the output bins for each output device, see Selecting the output bin.

ENWW Features and benefits of the MFP 13

Helpful software for increased flexibility

Included with the product is a CD-ROM that contains the printing-system software. The software components and printer drivers on this CD-ROM help you to use the product to its fullest potential. See the installation notes on the CD-ROM for installation instructions.

Note For the latest information about the printing system software components, see the readme file on

the Web at www.hp.com/support/lj9040mfp about installing the printing system software, see the install notes on the CD-ROM that was included with the product.

This section summarizes the software that is included on the CD-ROM. The printing system includes software for the following operating environments:

● Microsoft® Windows 9X and Windows Millennium Edition (Me)

● Microsoft Windows NT® 4.0, Windows 2000, and Windows XP

● IBM OS/2 version 3.0 or later (also available on the Web)

● Apple Mac OS 7.5 or later

● Linux (also available on the Web)

The printing system also includes software for network administrators who use the following network operating systems:

● Microsoft Windows 9X and Windows Me

● Microsoft Windows NT 4.0, Windows 2000, and Windows XP

● Microsoft Windows Server 2003

● Mac OS (EtherTalk)

● Linux (Web)

● UNIX® (Web)

or www.hp.com/support/lj9050mfp. For information

Network product installation for UNIX and other network operating systems is available from the Web or through a local authorized HP distributor.

Note For a list of printer drivers, updated HP printing system software, and product support information,

go to www.hp.com/support/lj9040mfp or www.hp.com/support/lj9050mfp.

Software features

Automatic configuration, Update Now, and Preconfiguration features are available with the HP LaserJet 9040mfp/9050mfp.

Driver Autoconfiguration

The HP LaserJet PCL 6 and PCL 5e drivers for Windows and the PS drivers for Windows 2000 and Windows XP feature automatic discovery and driver configuration for product accessories at the time of installation.

14 Chapter 1 The basics ENWW

Update Now

If you have modified the configuration of the MFP since installation, the driver can be automatically updated with the new configuration in environments that support bidirectional communication. Click the Update Now button to automatically reflect the new configuration in the driver.

Note The Update Now feature is not supported from the client machine in a Point-and-Print

environment. Update Now can be used for locally-installed MFPs, and by the Point-and-Print server.

HP Driver Preconfiguration

HP Driver Preconfiguration is a set of tools that you can use to customize and distribute HP software in managed corporate printing environments. By using HP Driver Preconfiguration, information technology, (IT) administrators can preconfigure the printing and device defaults for HP printer drivers before installing the drivers in the network environment. For more information, see the HP Driver Preconfiguration Support Guide, which is available at www.hp.com/support/

lj9040mfp or www.hp.com/support/lj9050mfp.

Drivers

Use the printer drivers to gain access to the MFP features and allow the computer to communicate with the MFP (by using a printer language). Check the installation notes, the readme file, and the late-breaking readme file on the CD-ROM for additional software and languages.

The following table lists the printer drivers that are included with the MFP. The most recent drivers are available at www.hp.com/support/lj9040mfp you do not have access to the Internet, see the HP support flyer.) Depending on the configuration of Windows-based computers, the installation program for the printing system software automatically checks the computer for Internet access in order to obtain the latest drivers.

Note The PCL 5e printer driver for all operating systems, plus the PCL 6 and PS printer drivers for

Windows NT 4.0, are available on the CD-ROM. However, these printer drivers are not installed during typical installation. To install one of these drivers, use the Add Printer Wizard.

Operating system

Windows 9X and Windows Me

Windows NT 4.0, Windows 2000 Windows XP Windows Server 2003 Macintosh OS

a.Not all of the MFP features are available from all drivers or operating systems. See the context-

sensitive Help in your driver for available features. b.PostScript (PS) 3 emulation is referred to as PS throughout this guide. c.Only PostScript Printer Description (PPDs ) files are i ncluded (see P os tScript Printer Description

Files (PPDs) and Printer Dialog Exten sion (PDEs)). If you need the Apple printer d river, it comes

with the Macintosh operating system (OS), or it can be obtained directly from Apple.

PCL 5e PCL 6 PS

➼➼➼ ➼➼➼

➼➼➼ ➼➼➼ ➼➼➼

or www.hp.com/support/lj9050mfp. (If

PPD

➼

ENWW Helpful software for increased flexibility 15

Note If your system did not automatically check the Internet for the latest drivers during software

installation, you can download the latest drivers from www.hp .com/support/lj9040mfp

www.hp.com/support/lj9050mfp

. After you are connected, click Downloads and Drivers to find

the driver that you want to download.

You can obtain Model Scripts for UNIX and Linux by downloading them from the Internet or by requesting them from an HP-authorized service or support provider. You can download the UNIX installers at www.hp.com/support/net_printing

Note If the printer driver that you want is not on the CD-ROM or it is not listed in this section, check the

installation notes, the readme file, and the late-breaking readme file to see if the printer driver is supported. If it is not supported, contact the manufacturer or distributor of the program that you are using and request a driver for the MFP.

Additional drivers

The following drivers are not included on the CD-ROM, but are available from the Internet or from HP Customer Care.

● OS/2 PCL 5e/6 printer driver

● OS/2 PS printer driver

● UNIX model scripts

● Linux drivers

● HP OpenVMS drivers

Note The OS/2 drivers are available from IBM and are packaged with OS/2. They are not available in

Traditional Chinese, Simplified Chinese, Korean, or Japanese.

Note The HP OpenVMS drivers are available at h71000.www7.hp.com.

Choose the correct printer driver for your needs

Choose a printer driver based on the way that you use the MFP. Certain MFP features are available only in the PCL 6 drivers. See the printer driver Help for available features.

● Use the PCL 6 driver to take full advantage of the MFP features. For general office printing,

the PCL 6 driver is recommended to provide optimum performance and print quality.

● Use the PCL 5e driver if you need backward compatibility with previous PCL printer drivers

or older products.

● Use the PS driver if you are printing primarily from PostScript-specific programs such as

Adobe and Corel, for compatibility with PostScript Level 3 needs, or for PS font DIMM support.

Note The MFP automatically switches between PS and PCL printer languages.

Printer driver Help

Each printer driver has help screens that can be activated by clicking the Help button, pressing the

F1 key, or clicking the question mark symbol in the upper-right corner in the printer driver

(depending on the Windows operating system in use). These help screens give detailed information about the specific driver. Printer driver Help is separate from the software program Help.

16 Chapter 1 The basics ENWW

Gaining access to the printer drivers

Use one of the following methods to gain access to the printer drivers from your computer:

Operating system

Windows 9X, Windows NT, and Windows Me

Windows 2000 and Windows XP

Temporarily change settings (from a software program)

On the File menu, cli ck Print. Select the MFP,

and then click Properties. (The actual steps can vary; this is the most common method.)

On the File menu, cli ck Print. Select the MFP, and then clic k Properties or Preferences. (The actual steps can vary; this is the most common method.)

Change print job default settings (across all software programs)

Click the Start butto n, point to Settings, and then click Printers. Right-click the appropriate MFP icon, and then select Properties (Windows 98 and Windows Me) or

Document Defaults

(Windows NT 4.0).

Click the Start butto n, point to Settings, and then click Printers or Printers and Faxes. Right-click the MFP i co n, and then select Printing

Preferences.

Change configuration settings (for example, add a new input tray)

Click the Start button, point to Settings, and then click Printers. Right-click the appropriate MFP icon, and then select

Properties. Click the Configure tab .

Click the Start button, point to Settings, and then click Printers. Right-click the appropriate MFP icon, and then select

Properties. Click the Device Settings tab.

Macintosh OS 9.1 On the File menu, cli ck

Print. Change the

settings that you want on the various pop-up menus.

Macintosh OS X

10.1

On the File menu, cli ck Print. Change the settings that you want on the various pop-up menus.

On the File menu, click Print. As you change settings on the pop-up menu, click Save Settings.

On the File menu, click Print. As you change settings on the various pop-up menus, click Save Custom Settings. These settings are sa v ed as the Custom option. To use the new settin gs, y ou must select the Custom option each time that y ou open a program and print.

Click the desktop printer icon. From the Printing menu, click Change Setup.

Delete the MFP and reinstall it. The driver will be automatically configured with the ne w options when the driver is reinstalled (AppleTalk connections only.)

Configuration se ttin gs might not be available in Classic mode.

ENWW Helpful software for increased flexibility 17

Operating system

Temporarily change settings (from a software program)

Change print job default settings (across all software programs)

Change configuration settings (for example, add a new input tray)

Macintosh OS X.2 On the File menu, click

Print. Change the

settings that you want on the various pop-up menus.

Macintosh OS X.3 On the File menu, click

Print. Change the settings that you want on the various pop-up menus.

On the File menu, click Print. Change settings on the various pop-up menus. On the Presets pop-up menu, click Save as, and type a name for the preset. These settings are saved in the Presets menu. To use the new settings, you must select the saved preset option each time that you open a program and print.

Open the Print Center. (Select the hard drive, click Applications, click Utilities, and then double-click Print Center.) Click the print queue. On the Printers menu, click Show Info. Select the Installable Options menu.

Configuration se ttin gs might not be available in Classic mode.

Open the Printer Setup Utility. (Select the hard drive, click Applications, click Utilities, and then double-click Printer Setup Utility.) Click the print queue. On the

Printers menu, click Show Info. Select the Installable Options

menu.

Software for Macintosh computers

The HP installer provides PostScript Printer Description (PPD) files, Printer Dialog Extensions (PDEs), and the HP LaserJet Utility for use with Macintosh computers.

The embedded Web server can be used by Macintosh computers when the MFP is connected to a network .

PostScri pt Printer Description Files (PPDs) and Printer Dialog Extension (PDEs)

Use PPDs, in combination with the PostScript drivers, to gain access to the MFP features and to allow the computer to communicate with the MFP. An installation program for the PPDs, PDEs, and other software is provided on the CD-ROM. Use the appropriate PS driver that is provided with the operating system.

18 Chapter 1 The basics ENWW

HP LaserJet Utility

Use the HP LaserJet Utility to control features that are not available in the printer driver. Use the illustrated screens to select the MFP features that you want. Use the HP LaserJet Utility to perform the following tasks:

● name the MFP, assign it to a zone on the network, and download files and fonts

● configure and set the MFP for Internet protocol (IP) printing

Note The HP LaserJet Utility is not currently supported for Macintosh OS X, but the utility is supported

for the Classic environment.

Installing the printing system software

The following sections contain instructions for installing the printing system software. The MFP comes with printing system software and printer drivers on a CD-ROM. The printing

system software on the CD-ROM must be installed to take full advantage of the MFP features. If you do not have access to a CD-ROM drive, you can download the printing system software

from the Internet at www.hp .com/support/lj9040mfp

Note Sample model scripts for UNIX (HP-UX®, Sun Solaris) and Linux networks are available for

download at www.hp.com/support/net_printing.

or www.hp.com/support/lj9050mfp.

Installing Windows printing system software for direct connections

This section explains how to install the printing system software for Microsoft Windows 98, Windows Me, Windows NT 4.0, Windows 2000, Windows Server 2003, and Windows XP.

Note If you are installing the software on Windows NT 4.0, Windows 2000, Windows Server 2003, or

Windows XP, make sure that you have administrator privileges.

When installing the printing software in a direct-connect environment, always install the software before connecting the parallel cable. If the parallel cable was connected before the software installation, see Installing the software after the parallel cable has been connected.

To install the printing system software 1 Close all of the software programs that are open or running. 2 Insert the CD-ROM into the CD-ROM drive. If the welcome screen does not open, start it by

using the following procedure:

a On the Start menu, click Run. b Type the follo wing information: X:/setup (where X is the letter of the CD-ROM drive). c Click OK.

3 When prompted, click Install Printer and follow the instructions on the computer screen. 4 Click Finish when the installation is complete. You might need to restart the computer. 5 Print a Test Page or a page from any software program to make sure that the software is

correctly inst a ll ed.

If installation fails, reinstall the software. If this fails, check the installation notes and readme files on the CD-ROM or the support flyer that came with the MFP, or go to www.hp.com/support/

lj9040mfp or www.hp.com/support/lj9050mfp for help or more informatio n.

ENWW Helpful software for increased flexibility 19

Installing Windows print ing system sof tw are for networks

The software on the CD-ROM supports network installation with a Microsoft network. For network installation on other operating systems, go to www.hp.com/support/lj9040mfp

www.hp.com/support/lj9050mfp

MFP. The HP Jetdirect print server has a 10/100Base-TX network port. If you need an HP Jetdirect

print server with another type of network port, see Parts and accessories or go to www.hp.c om/

support/lj9040mfp or www.hp.com/support/lj9050mfp.

The installer does not support MFP installation or MFP object creation on Novell servers. It supports only direct-mode network installations between Windows computers and an MFP. To install your MFP and create objects on a Novell server, use an HP utility (such as HP Web Jetadmin or HP Install Network Printer Wizard) or a Novell utility (such as NWadmin).

To install the printing system software 1 Make sure that the HP Jetdirect print server is configured correctly for the network by

printing a configuration page (see To print an information page). On the second page that prints, locate the MFP IP address. You might need this address to complete network installation. If the MFP is using DHCP IP configuration, use the name on the second page. Otherwise, if the MFP is shut down for an extended period of time, DHCP does not guarantee that the same IP address will be issued.

2 Close all software programs that are open or running. 3 Insert the CD-ROM into the CD-ROM drive. If the welcome screen does not open, start it by

using the following procedure:

, or see the Network Installation Guide that is included with the

a On the Start menu, click Run. b Type the following: X:/setup (where X is the letter of the CD-ROM drive).

c Click OK. 4 When prompted, click Install Printer and follow the instructions on the computer screen. 5 Click Finish when installation has completed. You might need to restart the computer. 6 Print a Test Page or a page from any software program to make sure that the software is

installed correctly.

Note If installation fails, reinstall the software. If this fails, check the installation notes and readme files

on the CD-ROM or the flyer that came with the MFP, or go to www.hp.com/support/lj9040mfp

www.hp.com/support/lj9050mfp for help or more information.

Setting up a Windows computer to use the network MFP by using Windows-sharing

If the MFP is directly connected to a computer with a parallel cable, you can share the MFP on the network so that other network users can use it.

See your Windows documentation for information about how to make Windows-sharing available. After the MFP is shared, install the printing system software on all computers that share the MFP.

20 Chapter 1 The basics ENWW

Installing Macintosh printing system software for networks

This section describes how to install Macintosh printing system software. The printing system software supports Mac OS versions 8.6 through 9.2.x, Mac OS version 10.1, and later.

The printing system software includes the following components:

● PostScript Printer Description (PPD) files

The PPDs, in combination with the PostScript printer drivers, provide access to the MFP features. An installation program for the PPDs and other software is provided on the CD-ROM that came with the MFP. Use the Apple 8 printer driver that comes with the computer.

● HP LaserJet Utility

The HP LaserJet Utility provides access to features that are not available in the printer driver. Use the illustrated screens to select MFP features and complete the following tasks with the MFP:

• Name the MFP.

• Assign the MFP to a zone on the network.

• Assign an IP address to the MFP.

• Download files and fonts.

• Configure and set the MFP for IP or AppleTalk printing.

Note The HP LaserJet Utility is not currently supported for Macintosh OS X, but the utility is supported

for the Classic environment.

To install printer drivers from Mac OS 8.6 to 9.2 1 Connect the network cable between the HP Jetdirect print server and a network port. 2 Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automatically. If the

CD-ROM menu does not run automatically, double-click the CD-ROM icon on the desktop, and then double-click the Installer icon. This icon is located in the Installer/<language> folder of the Starter CD-ROM (where <language> is your language preference). (For example, the Installer/English folder contains the Installer icon for the English software.)

3 Follow the instructions on the computer screen. 4 Open the Apple Desktop Printer Utility that is located in the {Startup Disk}: Applications:

Utilities folder.

5 Double-click Printer (AppleTalk). 6 Next to AppleTalk Printer Selection, click Change. 7 Select the MFP, click Auto Setup, and then click Create. 8 On the Printing menu, click Set Default Printer .

Note The icon on the desktop is generic. All of the specific print panels appear in the print dialog box

in a program.

To install printer drivers from Mac OS 10.1 and later 1 Connect the network cable between the HP Jetdirect print server and a network port. 2 Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automatically. If the

ENWW Helpful software for increased flexibility 21

3 Double-click the HP LaserJet Installers folder. 4 Follow the instructions on the computer screen. 5 Doub le-click the Installer icon for the appropriate language. 6 On your computer hard drive, double-click Applications, double-click Utilities, and then

double-click Print Center. 7 Click Add Printer. 8 Select the AppleTalk connection type on OS X 10.1 and the Rendezvous connection type on

OS X 10.2.

9 Select the MFP name. 10 Click Add Printer. 11 Close the Print Center by clicking the close button in the upper-left corner.

Note Macintosh computers cannot be connected directly to the MFP by using a parallel port.

Installing the software after the parallel cable has been connected

If you have already connected a parallel cable to a Windows computer, the New Hardware Found Wizard appears when you turn on the computer.

To allow the Wizard to search the CD and automatically install the printing system software

1 In the New Hardware Found dialog box, click Search CD-ROM drive. 2 Click Next. 3 Follow the instructions on the computer screen. 4 Print a Test Page or a page from any software program to make sure that the software is

installed correctly. If installation fails, reinstall the software. If this fails, check the installation notes and readme files

on the CD-ROM or the flyer that came with the MFP, or go to www.hp.com/support/lj9040mfp

www.hp.com/support/lj9050mfp

for help or more information.

Uninstalling the software

This section explains how to uninstall the printing system software.

To remove software from Windows operating systems

Use the Uninstaller in the HP LaserJet 9040mfp/Tools program group or the HP LaserJet 9050mfp/Tools program group to select and remove any or all of the Windows HP printing system components.

1 Click Start and then click Programs. 2 Click the MFP name and then click Tools. 3 Click Uninstaller. 4 Click Next. 5 Select the HP printing system components that you want to uninstall. 6 Click OK. 7 Follow the instructions on the computer screen to complete the uninstallation.

22 Chapter 1 The basics ENWW

To remove software from Macintosh operating systems

Drag the HP LaserJet folder and PPDs to the trash can.

Software for networks

For a summary of available HP network installation and configuration software solutions, see the HP Jetdirect Print Server Administrator’s Guide. You can find this guide on the CD-ROM that is included with the MFP.

HP Web Jetadmin

Use HP Web Jetadmin to manage HP Jetdirect connected products within your intranet by using a browser. HP W eb Jetadmin is a browser-based management tool, and should be installed only on a single network administration server. It can be installed and run on Red Hat Linux; Suse Linux; Windows NT 4.0 Server and Workstation; Windows 2000 Professional, Server, and Advanced Server; and Windows XP with Service Pack 1.

To download a current version of HP Web Jetadmin and for the latest list of supported host systems, visit HP Customer Care Online at www.hp.com/go/webjetadmin

When HP Web Jetadmin is installed on a host server, any client can gain access to it through a supported Web browser (such as Microsoft Internet Explorer 5.5 and 6.0 or Netscape Navigator 7.0).

HP Web Jetadmin has the following features:

● The task-oriented user interface provides configurable views, saving network managers

significant time.

● The customizable user profiles let network administrators include only the function that the

user will view or use.

● Instant e-mail notification of hardware failure, low supplies, and other MFP problems can be

routed to different people.

● Remote installation and management can be completed from any location by using only a

standard Web browser.

● The advanced autodiscovery locates peripherals on the network, without manually entering

each MFP into a database.

● It offers simple integration into enterprise management packages.

● Users can quickly find peripherals based on parameters such as IP address, color capability ,

and model name.

● Peripherals can be easily organized into logical groups, with virtual office maps for easy

navigation.

● Multiple products can be configured and managed at the same time.

For the latest information about HP Web Jetadmin, go to www.hp.com/go/webjetadmin

UNIX

The HP Jetdirect Printer Installer for UNIX is a simple installation utility for HP-UX and Solaris networks. It is available for download from HP Customer Care Online at www.hp.com/support/

net_printing.

Utilities

The MFP is equipped with several utilities to make it easy to monitor and manage the MFP on a network.

ENWW Helpful software for increased flexibility 23

Embedded Web server

This MFP is equipped with an embedded Web server, which provides access to information about MFP and network activities. A Web server provides an environment in which Web programs can run, similar to the way an operating system, such as Windows, provides an environment for programs to run on your computer. The output from these programs can then be viewed in a Web browser, such as Microsoft Internet Explorer or Netscape Navigator.

When a Web server is “embedded, ” that means that it resides on a hardware device (such as an MFP) or in firmware, rather than as software that is loaded on a network server.

The advantage of an embedded Web server is that it provides an interface to the MFP that anyone who has a network-connected computer or a standard Web browser can use. You do not need to install or configure any special software. For more information about the HP embedded Web s erver, see the Embedded Web Server User Guide. You can find this guide on the CDROM that was included with the MFP.

For information about the features and functionality of the embedded Web server, see

Embedded Web server.

HP Toolbox

The HP Toolbox is a Windows-only software program that can be used for the following tasks:

● check the MFP status

● print internal MF P page s

You can view the HP Toolbox when the MFP is connected to a network. You must have performed a complete software installation before using the HP Toolbox.

For more information about the HP Toolbox, see HP Toolbox.

Other components and utilities

Several software programs are available f or Windows and Macintosh OS users, as well as for network administrators. These programs are summarized in the following table.

Windows Macintosh OS Network administrator

● Software installer —

automates the printing

system installation

● Online Web registration

● HP Toolbox

● PostScript Printer

Description files (PPDs) — for use with the PostScript drivers that come with the Mac OS

● LaserJ et Utili ty (available

from the Internet) — a product management utility for Mac OS users

● HP Toolbox (for Mac OS X

v10.2 and later)

● HP Web Jetadmin —a

browser-based system management tool (see

www.hp.com/go/ webjetadmin for the latest

HP Web Jetadmin software)

● HP Jetdirect Printer Installer

for UNIX — available fo r download from

www.hp.com/support/ net_printing

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Communicating by using the HPJetdirect embedded print server

The MFP has an embedded print server. If you cannot communicate with the MFP over the network, check the operation of the embedded print server. Check the embedded Jetdirect configuration page for the message I/O CARD READY, and for the correct network configuration settings. See To print a configuration page for instructions.

Verify that the print server was able to link to the network automatically:

● Check that a link LED on the MFP’s LAN (RJ-45) connector is lit, which indicates a

successful link. A link failure is indicated when both LEDs are off.

● Check the embedded Jetdirect configuration page for error messages. The message LOSS

OF CARRIER ERROR indicates a link failure.

For link failures, check all of the network cable connections. In addition, you can try to manually configure the link settings on the embedded print server by using the MFP control-panel menus (MENU, CONFIGURE DEVICE, I/O, EMBEDDED JETDIRECT MENU, LINK SPEED).

Note HP Jetdirect print servers are available for many different network connections, including

802.11 networks.

Communicating by using the HPJetdirect print server

If you cannot communicate with the MFP over the network, check the operation of the print server. Check the Jetdirect configuration page for the message I/O CARD READY.

To print a configuration page

1 On the touch screen of the graphical display touch Menu. 2 Touch Information. 3 Touch Print Configuration.

For troubleshooting information, see the documentation that came with the print server.

Embedded Web Server

The HP LaserJet 9040mfp/9050mfp comes equipped with an embedded Web server. Use the HP embedded Web server to view the MFP and network card status and to manage printing functions from your computer. With the HP embedded Web server, you can complete the following tasks:

● view MFP status information

● determine the remaining life on all supplies and order new ones

● view and change tray configurations

● view and change the MFP control-panel menu configuration

● view and print internal pages

● receive notification of MFP and supplies events

● add or customize links to other Web sites

● select the language in which to show the embedded Web server pages

● view and change network configuration

ENWW Embedded Web Server 25

You can also use the embedded Web server to perform the print-job management functions that would usually be done at the MFP control panel, including these functions:

● Changing MFP settings

● Changing MFP configuration

● Canceling print jobs

To gain access to the embedded Web server

Note To use the embedded Web server, you must have an IP-based network and a Web browser.

In your Web browser, type the IP address assigned to the MFP. For example, if the MFP IP address is 169.1.2.3, you would type this address: http://169.1.2.3

For more information, see the HP Embedded Web Server User Guide at www.hp.com/support/

lj9040mfp or www.hp.com/support/lj9050mfp.

HPToolbox

The HP Toolbox is a Web application that you can use for the following tasks:

● Check the MFP status

● Print internal MFP information pages

You can view the HP Toolbox when the MFP is connected to a network. The HP Toolbox software is automatically installed as part of the typical software installation.

Note You do not need Internet access to open and use the HP Toolbox. However, if you click a link in

the Other Links area, you must have Internet access to go the site that is associated with the link. See Other links for more information.

Supported operating systems

The HP Toolbox is supported for the following operating systems:

● Windows 98, Windows 2000, Windows Me, Windows Server 2003, and Windows XP

● Macintosh OS 10.2 or later

Supported browsers

To use the HP Toolbox, you must have one of the following browsers:

● Microsoft Internet Explorer 5.5 or later (Internet Explorer 5.2 or later for Macintosh)

● Netscape Navigator 7.0 or later (Netscape Navigator 7.0 or later for Macintosh)

● Opera Software ASA Opera 7.0 for Windows

● Safari 1.0 software for Macintos h

All HP Toolbox pages can be printed from the browser.

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