HP LaserJet 4200n User Manual [fr]

Download

LaserJet 4200

4200n 4200tn

use

4200dtn

4300dtn 4300dtns 4300dtnsl

4200dtns 4200dtnsl

LaserJet 4300

4300n 4300tn

HP LaserJet 4200 and 4300 series printers

Use

herein, reproduction, adaptation, or translation without prior written permission is prohibited.

A user of the Hewlett-Packard printer associated with this user guide is granted a license to (a) print hard copies of this user guide for personal, internal, or company use subject to the restriction not to sell, re-sell or otherwise distribute the hard copies; and (b) place an electronic copy of this user guide on a network server provided access to the electronic copy is limited to personal, internal users of the Hewlett-Packard printer associated with this user guide.

The information contained in this document is subject to change without notice.

Third Edition, May 2003

Trademark Credits

Adobe and PostScript are trademarks of Adobe Systems Incorporated.

CorelDRAW is a trademark or registered trademark of Corel Corporation or Corel Corporation Limited.

NERGY STAR and the Energy Star logo are

U.S. registered marks of the United States Environmental Protection Agency.

HP-UX Release 10.20 and later and HP-UX Release 11.00 and later on all HP 9000 computers are Open Group UNIX products.

Microsoft, Windows, and MS-DOS are registered trademarks of Microsoft Corporation.

TrueType is a U.S. trademark of Apple Computer, Inc.

UNIX is a registered trademark of the Open Group.

About the documentation

Where to look for information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Setting up the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Using the printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

1 Printer basics

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Printer features and benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Printer configurations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Printer parts and locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Accessories and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Moving the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Ordering information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Ordering through service or support providers. . . . . . . . . . . . . . . . . . .17

Ordering directly through the embedded Web server . . . . . . . . . . . . .17

Ordering directly through the printer software . . . . . . . . . . . . . . . . . . .18

Part numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Control panel layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Control panel lights. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Control panel buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Using the printer Help (?) system. . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Printing and changing control panel menus. . . . . . . . . . . . . . . . . . . . .26

Accessory lights. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Printer software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Printer drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Software for Windows-based computers . . . . . . . . . . . . . . . . . . . . . . .30

Software for Macintosh computers. . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Software for networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

2 Printing tasks

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Selecting the output bin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Printing to the top (standard) output bin. . . . . . . . . . . . . . . . . . . . . . . .36

Printing to the rear output bin. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Printing to the optional stacker or stapler/stacker . . . . . . . . . . . . . . . .37

Orientation of paper when a stapler is installed . . . . . . . . . . . . . . . . . .38

Stapling documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Loading staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Loading trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Loading tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Loading tray 2 or an optional 500-sheet tray . . . . . . . . . . . . . . . . . . . .43

Loading an optional 1,500-sheet tray. . . . . . . . . . . . . . . . . . . . . . . . . .45

Selecting which tray is used for printing. . . . . . . . . . . . . . . . . . . . . . . . . . .46

Printing by type and size of paper (locking trays). . . . . . . . . . . . . . . . .48

Manually feeding paper from tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Selecting the correct fuser mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Loading envelopes in tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Feeding envelopes automatically (optional envelope feeder) . . . . . . .53

Installing the optional envelope feeder. . . . . . . . . . . . . . . . . . . . . . . . .54

ENWW Contents 3

Removing the optional envelope feeder. . . . . . . . . . . . . . . . . . . . . . . 55

Loading envelopes in the optional envelope feeder . . . . . . . . . . . . . . 56

Printing special paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Printing labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Printing transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Printing letterhead, prepunched, or preprinted paper (single-sided) . 60

Printing on paper with a special finish . . . . . . . . . . . . . . . . . . . . . . . . 61

Printing small sizes, custom sizes, or heavy paper . . . . . . . . . . . . . . 62

Setting custom paper sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Printing both sides of paper (optional duplexer). . . . . . . . . . . . . . . . . . . . 64

Guidelines for printing both sides of paper. . . . . . . . . . . . . . . . . . . . . 65

Orientation of paper for duplexing . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Layout options for printing both sides of paper. . . . . . . . . . . . . . . . . . 67

Using printer driver features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Using job-storage features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Quick copying a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Deleting a quick copy job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Proofing and holding a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Deleting a held job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Printing a private job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Deleting a private job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Storing a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Deleting a stored job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

3 Managing and maintaining the printer

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Using the embedded Web server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Gaining access to the embedded Web server . . . . . . . . . . . . . . . . . . 76

Viewing embedded Web server pages. . . . . . . . . . . . . . . . . . . . . . . . 77

Configuring e-mail alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Managing the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Checking the supply level. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Print-cartridge interaction (shaking) . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Cartridge Low and Cartridge Out conditions . . . . . . . . . . . . . . . . . . . 82

Checking the printer configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Menu map. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Configuration page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Supplies status page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

PS or PCL font list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Cleaning the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Cleaning the inside of the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Cleaning the fuser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Running the cleaning page manually . . . . . . . . . . . . . . . . . . . . . . . . . 89

Running the cleaning page automatically. . . . . . . . . . . . . . . . . . . . . . 90

Performing preventative maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Replacing the stapler unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Removing and replacing the stapler unit . . . . . . . . . . . . . . . . . . . . . . 92

4 Problem solving

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Clearing jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Clearing jams from the top-cover and

print-cartridge areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Clearing jams from the optional envelope feeder. . . . . . . . . . . . . . . . 99

Clearing jams from the trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Clearing jams from the optional duplexer . . . . . . . . . . . . . . . . . . . . 102

Clearing jams from the output areas . . . . . . . . . . . . . . . . . . . . . . . . 103

Clearing jams from the fuser area . . . . . . . . . . . . . . . . . . . . . . . . . . 104

4 ENWW

Clearing jams from the optional stacker or stapler/stacker . . . . . . . . 106

Solving repeated paper jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Understanding printer messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Control panel messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Mopy disk error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Understanding accessory lights for the stacker and stapler/stacker. . . . 122

Accessory lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Replacing accessories or accessory components. . . . . . . . . . . . . . . 123

Correcting print-quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Determining printer problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Troubleshooting flowchart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Troubleshooting flowchart for Macintosh users. . . . . . . . . . . . . . . . . 136

Selecting an alternate PPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Troubleshooting the optional hard disk. . . . . . . . . . . . . . . . . . . . . . . . . . 139

Troubleshooting PS errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Communicating with an optional HP Jetdirect print server . . . . . . . . . . . 141

5 Service and support

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Ordering parts and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Contacting HP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Getting support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Obtaining extended service and support. . . . . . . . . . . . . . . . . . . . . . 145

Contacting the HP fraud hotline. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Warranty information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Hewlett-Packard limited warranty statement. . . . . . . . . . . . . . . . . . . . . . 147

Limited warranty for print-cartridge life . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Guidelines for repacking the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Service information form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

HP software license terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Appendix A Control panel menus

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Understanding the menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Retrieve Job menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Paper Handling menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Configure Device menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Printing submenu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

PCL submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Print Quality submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

System Setup submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Output Setup submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

I/O submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Resets submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Diagnostics menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Appendix B Printer memory and expansion

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Installing memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Checking memory installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Saving resources (permanent resources). . . . . . . . . . . . . . . . . . . . . . . . 172

Installing EIO cards or mass storage devices. . . . . . . . . . . . . . . . . . . . . 173

ENWW 5

Appendix C Printer commands

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Understanding PCL 6 and PCL 5e printer command syntax . . . . . . . . . 176

Combining escape sequences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Entering escape characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Selecting PCL 6 and PCL 5e fonts . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Common PCL 6 and PCL 5e printer commands . . . . . . . . . . . . . . . 179

Appendix D Specifications

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Paper specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Supported sizes and weights of paper . . . . . . . . . . . . . . . . . . . . . . 183

Supported types of paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Guidelines for using paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Paper weight equivalence table . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Card stock and heavy paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Printer specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Physical dimensions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Printer weight (without print cartridge) . . . . . . . . . . . . . . . . . . . . . . . 194

Environmental specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

General specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Appendix E Regulatory information

FCC regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Environmental product stewardship program. . . . . . . . . . . . . . . . . . . . . 198

Declarations of Conformity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Declaration of Conformity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Canadian DOC regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Safety statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Laser safety statement (U.S.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

EMI statement (Korea) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

VCCI statement (Japan). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Laser statement (Finland). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Index

6 ENWW

About the documentation

Where to look for information

Several references are a vailable for use with this printer. For additional information or an updated version of the user guide, visit http://www.hp.com/support/lj4200

http://www.hp.com/support/lj4300

Setting up the printer

Getting Started Guide

The getting started (start) guide that came with the printer contains information for setting u p your printer. You can print a new copy from either of these websites: http://www.hp.com/support/lj4200

http://www.hp . com/support/lj4300

HP Jetdirect Print Server Administrator’s Guide

The administrator’s guide contains information for configuring and troubleshooting an HP Jetdirect (network) print server. You can print a copy from the CD-ROM that came with the printer.

ENWW Where to look for information 7

Using the printer

User guide

This guide (use), which you are currently reading, contains information about using the printer and troubleshooting. It also contains support, warranty, and re gulatory information. See the contents for a list of topics covered.

Online Help

The online Help contains inf ormation about printer options that are available in the printer drivers. Gain access to the online Help through the printer driver.

Accessory guides

These guides (install) contain instructions f or installing and using accessories or print cartridges. These guides are included with the accessory.

8 About the documentation ENWW

Printer basics

Overview

Thank you for purchasing an HP LaserJet 4200 series or 4300 series printer. If you have not done so, see the getting started (start) guide provided with the printer for setup instructions.

Now that the printer is set up and ready to use, take a few moments to familiarize yourself with the printer. This section introduces the following topics:



“Printer features and benefits” on page 10



“Printer configurations” on page 12



“Printer parts and locations” on page 13



“Accessories and supplies” on page 15



“Moving the printer” on page 16



“Ordering information” on page 17



“Control panel layout” on page 24



“Accessory lights” on page 27



“Printer software” on page 28

ENWW Overview 9

Printer features and benefits

The following table describes the features for the HP LaserJet 4200 series and the HP LaserJet 4300 series printers. Bulleted items in blue denote differences between the two series.

HP LaserJet 4200 series HP LaserJet 4300 series

Speed and throughput

Resolution

Paper handling



Prints letter-size paper at up to 35 pages per minute (ppm) or A4-size paper at up to 33 ppm.



Instant-on fuser prints the first page in less than

8.5 seconds, saving energy and reducing costs.



“RIP ONCE” capability. (For more information, see “RIP ONCE” on page 68.)



FastRes 1200 — produces 1200-dpi print quality for fast, high-quality printing of business text and graphics.



ProRes 1200 — produces 1200-dpi printing for the best quality in line art and graphic images.



HP UltraPrecise toner for crisp, sharp output.



HP LaserJet 4200 and 4200n: hold 600 sheets of paper.



HP LaserJet 4200tn, 4200dtn, 4200dtns, and 4200dtnsl: hold 1,100 sheets of paper.



HP LaserJet 4200dtn, 4200dtns, and 4200dtnsl include a duplexer (duplex printing accessory) for automatic two-sided printing. All other models are compatible with the optional duplexer.



HP LaserJet 4200dtns includes a 500-sheet stacker.



HP LaserJet 4200dtnsl includes a 500-sheet stapler/stacker.



All models are expandable with optional accessories to hold up to 2,600 sheets of paper.



All print on a wide range of sizes, types, and weights of paper.



Prints letter-size paper at up to 45 pages per minute (ppm) or A4-size paper at up to 43 ppm.



Instant-on fuser prints the first page in less than

8.5 seconds, saving energy and reducing costs.



“RIP ONCE” capability. (For more information, see “RIP ONCE” on page 68.)



FastRes 1200 — produces 1200-dpi print quality for fast, high-quality printing of business text and graphics.



ProRes 1200 — produces 1200-dpi printing for the best quality in line art and graphic images.



HP UltraPrecise toner for crisp, sharp output.



HP LaserJet 4300 and 4300n: hold 600 sheets of paper.



HP LaserJet 4300tn, 4300dtn, 4300dtns, and 4300dtnsl: hold 1,100 sheets of paper.



HP LaserJet 4300dtn, 4300dtns, and 4300dtnsl include a duplexer (duplex printing accessory) for automatic two-sided printing. All other models are compatible with the optional duplexer .



HP LaserJet 4300dtns includes a 500-sheet stacker.



HP LaserJet 4300dtnsl includes a 500-sheet stapler/stacker.



All models are expandable with optional accessories to hold up to 2,600 sheets of paper.



All print on a wide range of sizes, types, and weights of paper.

Memory and processor

Language and fonts

Print cartridge



HP LaserJet 4200: 48 megabytes (MB) of random access memory (RAM). All other models: 64 MB RAM.



300-megahertz (MHz) processor.



HP PCL 6, PCL 5e, and PostScript 3™ (PS 3) emulation.



80 fonts for Microsoft® Windows®.



12,000-page print cartridge.



Supplies status page with toner gauge, page count, and information about paper sizes used.



No-shake cartridge design.



Check for authentic HP print cartridges.



HP LaserJet 4300: 64 MB of RAM. All other models: 80 MB RAM.



350-MHz processor.



HP PCL 6, PCL 5e, and PS 3 emulation.



80 fonts for Windows.



18,000-page print cartridge.



Supplies status page with toner gauge, page count, and information about paper sizes used.



No-shake cartridge design.



Check for authentic HP print cartridges.

10 Chapter 1 Printer basics ENWW

HP LaserJet 4200 series HP LaserJet 4300 series

Expandable design



Two EIO (enhanced input/output) slots for connecting to networks or additional devices.



Expandable memory up to 416 MB.



Optional, stackable 500-sheet tray and feeder units. Up to two optional tray and feeder units can be installed.



Optional 1,500-sheet tray and feeder. Up to two optional tray and feeder units can be installed, only one of which can be a 1,500-sheet tray and feeder.



Optional envelope feeder that holds up to 75 envelopes.



Optional duplexer for two-sided printing.



Optional stacker that can hold up to 500 sheets.



Optional stapler/stacker that can staple jobs of up to 15 sheets or hold up to 500 unstapled sheets.



Optional storage cabinet.



Optional flash storage for forms, fonts, and signatures.



Optional hard disk for job storage.



Two EIO slots for connecting to networks or additional devices.



Expandable memory up to 416 MB.



Optional, stackable 500-sheet tray and feeder units. Up to two optional tray and feeder units can be installed.



Optional 1,500-sheet tray and feeder. Up to two optional tray and feeder units can be installed, only one of which can be a 1,500-sheet tray and feeder.



Optional envelope feeder that holds up to 75 envelopes.



Optional duplexer for two-sided printing.



Optional stacker that can hold up to 500 sheets.



Optional stapler/stacker that can staple jobs of up to 15 sheets or hold up to 500 unstapled sheets.



Optional storage cabinet.



Optional flash storage for forms, fonts, and signatures.



Optional hard disk for job storage.

ENWW Printer features and benefits 11

Printer configurations

The HP LaserJet 4200 series and 4300 series printers have six models each: the base, n, tn, dtn, dtns, and dtnsl models. The following table describes the features of each model for each series.

HP LaserJet 4200 series HP LaserJet 4300 series

Base model

n model

tn model

dtn model



48 MB RAM, expandable up to 416 MB



one 100-sheet tray and one 500-sheet tray



64 MB RAM, expandable up to 416 MB



one 100-sheet tray and one 500-sheet tray



HP Jetdirect 10/100Base-TX print server card for network connection



64 MB RAM, expandable up to 416 MB



one 100-sheet tray and two 500-sheet trays



HP Jetdirect 10/100Base-TX print server card for network connection friend



64 MB RAM, expandable up to 416 MB



one 100-sheet tray and two 500-sheet trays



HP Jetdirect 10/100Base-TX print server card for network connection



duplexer for automatic two-sided printing



64 MB RAM, expandable up to 416 MB



one 100-sheet tray and one 500-sheet tray



80 MB RAM, expandable up to 416 MB



one 100-sheet tray and one 500-sheet tray



HP Jetdirect 10/100Base-TX print server card for network connection



80 MB RAM, expandable up to 416 MB



one 100-sheet tray and two 500-sheet trays



HP Jetdirect 10/100Base-TX print server card for network connection



80 MB RAM, expandable up to 416 MB



one 100-sheet tray and two 500-sheet trays



HP Jetdirect 10/100Base-TX print server card for network connection



duplexer for automatic two-sided printing

dtns model

dtnsl model

64 MB RAM, expandable up to 416 MB



one 100-sheet tray and two 500-sheet trays



HP Jetdirect 10/100Base-TX print server card for network connection



duplexer for automatic two-sided printing



500-sheet stacker output accessory



64 MB RAM, expandable up to 416 MB



one 100-sheet tray and two 500-sheet trays



HP Jetdirect 10/100Base-TX print server card for network connection



duplexer for automatic two-sided printing



500-sheet stapler/stacker output accessory



80 MB RAM, expandable up to 416 MB



one 100-sheet tray and two 500-sheet trays



HP Jetdirect 10/100Base-TX print server card for network connection



duplexer for automatic two-sided printing



500-sheet stacker output accessory



80 MB RAM, expandable up to 416 MB



one 100-sheet tray and two 500-sheet trays



HP Jetdirect 10/100Base-TX print server card for network connection



duplexer for automatic two-sided printing



500-sheet stapler/stacker output accessory



12 Chapter 1 Printer basics ENWW

Printer parts and locations

This section describes the basic printer features. The accessories included with some models, such as the stapler/stacker that is included in the HP LaserJet 4200dtnsl model, are not shown. For more information about optional accessories, see “Accessories and supplies” on page 15.

Front view, tray 1 open

1 Top cover (print cartridge underneath) 2 Control panel 3 Tray 1 (100-sheet) 4 Top (standard) output bin 5 Serial and model numbers (under top cover) 6 Slots for additional memory 7 Power switch

4 5 6

ENWW Printer parts and locations 13

Front view, tray 1 closed

1 Paper level indicator 2 Tray 2 (500-sheet) 3 Tray numbers

Rear view

1 Accessory cover 2 Memory-access door (more than one DIMM can be installed) 3 EIO slots 4 Parallel interface port 5 Power connector 6 Fuser (can be removed to clear paper jams) 7 Rear output bin (straight-thr ough paper path) 8 Duplexer cover (not installed if the optional duplexer is installed)

14 Chapter 1 Printer basics ENWW

Accessories and supplies

You can increase the capabilities of the printer with optional accessories and supplies, as sho wn below. See “Ordering information” on page 17.

Note Use accessories and supplies specifically designed for the printer to ensure optimum

performance. The printer supports two EIO cards. One of the card slots is already used in the HP LaserJet

4200n/tn/dtn/dtns/dtnsl and 4300 n/tn/dtn/dtns/dtnsl models for the HP Jetdirect 10/100Base-TX print server card.

1 500-sheet tray and feeder* 2 Duplex er (duplex printing accessory) for two-sided printing 3 1,500-sheet tray and feeder*

4 Envelope feeder 5 Stacker or stapler/stacker accessory 6 Memory DIMM, flash DIMM, or font DIMM 7 HP Jetdirect print server (EIO card) 8 Hard disk accessory (EIO card) 9 Storage cabinet for the printer

* The paper capacity of any HP LaserJet 4200 or HP LaserJet 4300 series printer can be expanded to a maximum of 2,600 sheets, achieved by installing one optional 500-sheet tray and feeder and one optional 1,500-sheet tray and feeder. The printer supports installing 1) one optional 500-sheet tray and feeder and one optional 1,500-sheet tray and feeder, 2)one optional 500-sheet tray and feeder, 3) one optional 1,500-sheet tray and feeder, or 4) two optional 500-sheet tray and feeder units.

ENWW Accessories and supplies 15

Moving the printer

The printer is heavy and should be lifted by two people. To lift the printer, grip the handles o n th e sides of the printer. If the bottom of the printer is attached to an optional accessory (such as a 500-sheet tray and feeder, 1,500-sheet tray and feeder, or storage cabinet), the accessory latches must be unlocked before moving the printer.

WARNING! To prevent possible injury or damage to the printer, separate the printer from any currently

installed optional accessories (for e xample, an optional tray and f eeder or a stapler/stacker) bef ore lifting the printer.

Locking and unlocking optional accessories

For more stability against tipping over, the optional tray and feeder units and the cabinet can be locked to the bottom of the printer.

To loc k the accessories, locate the le v er on the upper left side o f the optional tr a y and f e eder and rotate the lever to the rear (locked) position.

To unlock the accessories, rotate the lever to the forward (unlocked) position.

16 Chapter 1 Printer basics ENWW

Ordering information

This section contains information about how to order accessories and their part numbers. Use only parts and accessories specifically designed for this printer. The section, “Part n umbers” on

page 18, is organized according to these types of accessories:



paper handling



memory, fonts, and mass storage



cables and interfaces



documentation



maintenance



printing supplies

Ordering through service or support providers

To order a part or accessory, contact an HP-authorized service or support provider. (See

“Ordering parts and supplies” on page 143.)

Ordering directly through the embedded Web server

Use the following st eps to order printing supplies directly through the embedd ed Web server. (See “Gaining access to the embedded Web server” on page 76 for an explanation of this feature.)

To order directly through the embedded Web server

1 In your Web browser, enter the IP address for the printer home, page found on the EIO

Jetdirect page. (See “Configuration page” on page 83.) This takes you to the device sta tus page.

2 On the Information tab, click Order Supplies in the Other Links section. This provides a

URL from which to purchase supplies.

3 If asked to provide a password, enter the password (provided by the network administrator). 4 Supplies information with part numbers and printer information is provided. 5 Select the part numbers you want to order and follow the instructions on the screen.

ENWW Ordering information 17

Ordering directly through the printer software

The printer software gives you the ability to order supplies and accessories directly, by using your computer. Three things are required to use this feature:



The Printer Status and Alerts software must be installed on you r computer. (Use the Custom installation option to install this software.)



The printer must be connected to your computer using a parallel cable , a TCP/ICP connection, or a network.



You must have access to the Internet.

To order directly through the printer software

1 In the status area of the Windows t askbar (near the cloc k) , clic k the Printer icon. This opens

the status window.

2 On the left side of the status window, click the Printer icon for which you want to obtain

status.

3 In the Device Status section, scroll down to the Supplies subsection and click the Supplies

Details link.

4 Click Order Supplies. This opens a browser that provides a URL from which to purchase

supplies.

5 Select the supplies you want to order.

Part numbers

Paper handling

Item Part number Description or use

500-sheet tray and feeder unit Q2440A Consists of the tray and feeder. Order this item if

you want to add paper capacity to the printer. In addition to the base printer, you can have a maximum of two more trays.

1,500-sheet tray and feeder unit Q2444A Adds paper capacity to the printer. In addition to the

base printer, you can have a maximum of two more trays. (Only one of those trays can be a 1,500-sheet tray.)

Envelope feeder Q2438A Holds up to 75 envelopes. Duplexer (duplex printing

accessory) 500-sheet stacker Q2442A Provides an additional output bin that holds

500-sheet stapler/stacker Q2443A Allows for High-volume output with automatic job

1,000-staple cartridge Q3216A Provides three staple cartridge s. Stapler unit Q3216-60501 Holds the staple cartridge and stapler head. (The

Storage cabinet Q2445A Raises the height of the printer and provides room

Q2439A Allows automatic printing on both sides of paper.

500 sheets.

finishing. Staples up to 15 sheets of paper.

staple cartridge is not included with the stapler unit and must be ordered separately, if it needs to be replaced.) Order the stapler unit if you are experiencing stapler failure and an HP-authorized service or support provider advises you to replace the unit.

to store paper.

18 Chapter 1 Printer basics ENWW

Memory, fonts, and mass storage

Item Part number Description or use

SDRAM DIMM (dual inline memory module)



8 MB C7842A



16 MB C7843A



32 MB C7845A



64 MB Q9680A



128 MB Q9121A

Boosts the ability of the printer to handle large or complex print jobs (maximum 416 MB with HP-brand DIMMs).

Flash DIMM DIMM for storing fonts and forms if an EIO slot is



2 MB C4286A



4 MB C4287A



8 MB C8530A



12 MB C7867A

not available.

Font DIMM 8-MB font DIMM for printing Korean, simplified



Korean D4838A



Simplified Chinese C4293A



Traditional Chinese C4292A

Chinese, and traditional Chinese characters.

EIO hard disk J6054B Greater than 5-GB permanent storage for fonts and

forms. Also used for making multiple original prints and for job-storage features.

Cables and interfaces

Item Part number Description or use

Parallel cables For directly connecting the printer to a PC.



2-meter IEEE-1284 cable C2950A



3-meter IEEE-1284 cable C2951A

EIO cards HP Jetdirect print server cards for connecting to a

network.



Token Ring networks J4167A



Fast Ethernet (10/100Base-TX single RJ-45 port)



Connectivity card for USB, Serial, and LocalTalk

J6057A

J4135A

ENWW Ordering information 19

Documentation

Item Part number Description or use

print media guide for the HP

LaserJet family of printers

HP LaserJet 4200/4300 series CD-ROM



English, French, Italian, Spanish, German, Dutch, Portuguese, Hebrew, Greek



English, Danish, Finnish, Norwegian, Swedish, Czech, Hungarian, Polish, Russian, Turkish, Arabic, French



English, Japanese, Korean, Simplified Chinese, Traditional Chinese, Thai

getting started (start) guide

5980-8424 ENUS A guide to using pa per and other print media

with HP LaserJet printers (English only). To obtain an updated version of the media

guide, go to http://www.hp.com/support/lj4200 or to http://www.hp.com/support/lj4300.

An additional copy of the CD-ROM containing software, the use guide, and Readmes.

Q2431-60104

Q2431-60105

Q2431-60106 Note: The PCL 5e printer driver is not

available on the Asian-language CD-ROM. You can download the PCL 5e driver from the Internet at http://www.hp.com/support/lj4200 or at http://www.hp.com/support/lj4300.

You can download a copy of the start guide from the Internet at http://www.hp.com/support/

lj4200 or http://www.hp.com/support/lj4300.

Note: These items are also available for download at no cost by visiting http://www.hp.com. In the Select your country/ region field at the top of the Web browser, select your country/region and click the Support block.

Maintenance

Item Part number Description or use

Printer maintenance kit User-replaceable parts and instructions for



110 V printer kit (HP LaserJet 4200 series)



110 V printer kit (HP LaserJet 4300 series)



220 V printer kit (HP LaserJet 4200 series)



220 V printer kit (HP LaserJet 4300 series)

Q2429A

Q2436A

Q2430A

Q2437A

printer maintenance. The printer maintenance kit is a consumable item, and its cost is not covered under warranty or most extended warranty options.

20 Chapter 1 Printer basics ENWW

Printing supplies

Item Part number and

Description or use

where available

Print cartridges HP UltraPrecise print cartridge.



12,000 pages (HP LaserJet 4200 series)



18,000 pages (HP LaserJet 4300 series)

1,000-staple cartridge Q3216A Box of three staple cartridges. HP LaserJet paper For use with HP LaserJet printers.



Letter (8.5 by 11 inch), 500 sheets/ream, 10-ream carton



Legal (8.5 by 14 inch), 500 sheets/ream, 10-ream carton



A Letter (220 by 280 mm), 500 sheets/ream, 5-ream carton



A4 (210 by297 mm), 500 sheets/ream, 5-ream carton



A4 (210 by297 mm), 500 sheets/ream

HP LaserJet Soft Gloss paper For use with HP LaserJet printers.



Letter (220 by 280 mm), 50 sheets/box



A4 (210 by297 mm), 50 sheets/box

HP Multipurpose paper For use with all office equipment—



Letter (8.5 by 11 inch), 500 sheets/ream, 10-ream carton



Letter (8.5 by 11 inch), 500 sheets/ream, 5-ream carton



Letter (8.5 by 11 inch), 250 sheets/ream, 12-ream carton



Letter (8.5 by 11 inch), 3-hole, 500 sheets/ream, 10-ream carton



Legal (8.5 by 14 inch), 500 sheets/ream, 10-ream carton

Q1338A

Q1339A

HPJ1124/North America

HPJ1424/North America

Q2398A/Asia-Pacific countries/regions

Q2400A/Asia-Pacific countries/regions

CHP310/Europe

C4179A/Asia-Pacific countries/regions

C4179B/Asia-Pacific countries/regions and Europe

HPM1120/North America

HPM115R/North America

HP25011/North America

HPM113H/North America

HPM1420/North America

Good for letterhead, high-value memos, legal documents, direct mail, and correspondence.

Specifications: 96 bright, 24 lb (90 g/m

Coated paper, good for business documents with high impact, such as brochures, sales material, and documents with graphics and photographic images.

Specifications: 32 lb (120 g/m2).

laser and inkjet printers, copiers, and fax machines. Created for businesses that want one paper for all their office needs. Brighter and smoother than other office papers.

Specifications: 90 bright, 20 lb (75 g/m

)

ENWW Ordering information 21

Printing supplies

Item Part number and

Description or use

where available

HP Office paper For use with all office equipment—



Letter (8.5 by 11 inch), 500 sheets/ream, 10-ream carton



Letter (8.5 by 11 inch), 3-hole,

HPC8511/North Amer ica and Mexico

HPC3HP/North America

500 sheets/ream, 10-ream carton



Legal (8.5 by 14 inch),

HPC8514/North Amer ica

500 sheets/ream, 10-ream carton



Letter (8.5 by 11 inch), Quick Pack, 2,500-sheet carton



Letter (8.5 by 11 inch), Quick Pack

HP2500S/North America and Mexico

HP2500P/North America

3-hole, 2,500-sheet carton



A Letter (220 by 280 mm), 500 sheets/ream, 5-ream carton



A4 (210 by 297 mm), 500 sheets/ream, 5-ream carton



A4 (210 by 297 mm),

Q2408A/Asia-Pacific countries/regions

Q2407A/Asia-Pacific countries/regions

CHP110/Europe

500 sheets/ream, 5-ream carton



A4 (210 by 297 mm), Quick Pack

CHP113/Europe

2500 sheets/ream, 5-ream carton

HP Office recycled paper For use with all office equipment—



Letter (8.5 by 11 inch),

HPE1120/North America

500 sheets/ream, 10-ream carton



Letter (8.5 by 11 inch), 3-hole,

HPE113H/North America

500 sheets/ream, 10-ream carton



Legal (8.5 by 14 inch),

HPE1420/North America

500 sheets/ream, 10-ream carton

HP Premium Choice LaserJet paper HP’s brightest LaserJet paper. Expect



Letter (8.5 by 11 inch),

HPU1132/North Amer ica

500 sheets/ream, 10-ream carton



Letter (8.5 by 11 inch),

HPU1732 North America

250 sheets/ream, 6-ream carton



A4 (210 by 297 mm), 5-ream carton



A4 (210 by 297 mm),

Q2397A/Asia-Pacific countries/regions

CHP412/Europe

250 sheet/ream, 5-ream carton



A4 (210 by 297 mm),

CHP410/Europe

500 sheet/ream, 5-ream carton



A4 (210 by 297 mm), 160g/m

CHP413/Europe

500 sheet/ream, 5-ream carton

laser and inkjet printers, copiers, and fax machines. Good for high-volume printing.

Specifications: 84 bright, 20 lb (75 g/m

laser and inkjet printers, copiers, and fax machines. Good for high-volume printing.

Satisfies U.S. Executive Order 13101 for environmentally preferable products.

Specifications: 84 bright, 20 lb, 30 percent post-consumer content.

spectacular color and crisp black from this paper that is extra smooth and brilliantly white. Ideal for presentations, business plans, external correspondence and other high-value documents

Specifications: 98 bright, 32 lb. (75 g/m

22 Chapter 1 Printer basics ENWW

Printing supplies

Item Part number and

Description or use

where available

HP Printing paper For use with HP LaserJet and inkjet



Letter (8.5 by 11 inch), 500 sheets/ream, 10-ream carton



Letter (8.5 by 11 inch),

HPP1122/North America and Mexico

HPP113R/North America

500 sheets/ream, 3-ream carton



A4 (210 by297 mm),

CHP210/Europe

500 sheets/ream, 5-ream carton



A4 (210 by297 mm),

CHP213/Europe

300 sheets/ream, 5-ream carton

HP LaserJet transparencies For use only with HP LaserJet



Letter (8.5 by 11 inch), 50 sheets to a carton

92296T/North America , Asia-Pacific countries/ regions, and Europe



A4 (210 by297 mm), 50 sheets to a carton

922296U/Asia-Pacific countries/regions and Europe

HP LaserJet tough paper For use with HP LaserJet printers. This



Letter (8.5 by 11 inch),

Q1298A/North America

50 sheets to a carton



A4 (210 by297 mm), 50 sheets to a carton

Q1298B/Asia-Pacific countries/regions and Europe

printers. Created especially for small and home offices. Heavier and brighter than copier paper.

Specifications: 92 bright, 22 lb.

monochrome printers. For crisp, sharp text and graphics, rely on the only transparencies specifically designed and tested to work with monochrome HP LaserJet printers.

Specifications: 4.3-mil thickness.

satin-finish paper is waterproof and tear-proof, yet doesn’t compromise on print quality or performance. Use it for signs, maps, menus, and other business applications.

ENWW Ordering information 23

Control panel layout

1 CANCEL JOB button 2 Ready light 3 Data light 4 Attention light

AUSE/RESUME button

5 P 6 Control panel display

OWN ARROW button

7 D

1011

READY

5 6 7

ELP button

8 H

ELECT button

9 S

P ARROW button

10 U

ACK ARROW button

11 B

Control panel lights

Light Indication when lit

Ready The printer is ready to print. Data The printer is processing information. Attention Action is required. See the control panel display for an associated message.

24 Chapter 1 Printer basics ENWW

Control panel buttons

Button Function

CANCEL JOB

AUSE/RESUME

ELECT)

(BACK ARROW)

(UP ARROW)

(DOWN ARROW)

ELP)



Cancels the print job that the printer is processing, clears the paper path, and clears any continuable errors associated with the canceled job. The time that it takes to cancel depends on the size of the print job. (Press it only once.)



When the printer is processing a print job, pauses the print job.



When the printer is paused, resumes printing or returns the printer to the Ready state.



Exits the menus or Help.



Opens the menus.



In the menus, selects the menu item currently highlighted.



Finishes a print job that is waiting for a form feed.



Clears a continuable error, or shows the options for resolving the continuable error.



Returns to the previous level of menus or to the previous numeric entry.



Exits Help.



Exits the menus if pressed for one full second or more.



Navigates to the previous item on the current menu.



For numeric values, increases the value to the next increment. If the button is held down for more than one second, the value increases rapidly.



In Help, scrolls up to the previous four lines of the current topic (if any).



Navigates to the next item on the current menu.



For numeric values, decreases the value to the previous increment. If the button is held down for more than one second, the value decreases rapidly.



In Help, scrolls down to the next four lines of the current topic (if any).



Shows additional Help for the message currently displayed. (Not all messages have additional Help topics.)



Exits Help.

Using the printer Help (?) system

This printer features a Help system at the control panel that provides instructions for resolving most printer errors. Some Help topics include animatio ns that appear on th e printer control panel display to show you how to resolve an error.

To view Help for a message (if available), press H lines, use the U

To exit the Help system, press H

P ARROW () or DOWN ARROW ( ) to scroll through the entire topic.

ELP ( ) again.

ELP ( ). If the Help topic is longer than four

ENWW Control panel layout 25

Printing and changing control panel menus

To see the current settings for the men us and items available at the control panel, print a control panel menu map. You might want to store the menu map near the printer for reference.

For a complete list of menu items and possible values, see “Control panel menus” on page 151. Certain menu options appear only if the associated tray or accessory is installed. For example, the EIO menu appears only if you have an EIO card installed.

To print a control panel menu map

1 Press SELECT ( ) to open the menus. 2 Use U

P ARROW () or DOWN ARROW ( ) to scroll to INFORMATION, and the press SELECT

().

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to PRINT MENU MAP, and then press

ELECT ().

To change a control panel setting

1 Press SELECT ( ) to open the menus. 2 Use U

3 Some menus might have several submenus. Use U

4 Use U

5 Press P

Note Settings in the printer driver and program override control panel settings. (Program settings

override printer driver settings.) If you cannot gain access to a menu or it em, it is either not an option for the printer, or you have

not enabled the associated higher-level option. See y o ur netw o rk administr ato r if a functio n has been locked. (ACCESS DENIED MENUS LOCKED appears on the printer control panel displa y.)

P ARROW () or DOWN ARROW ( ) to scroll to the menu that you want, and then

press S

scroll to the submenu item that you want, and then press S

( ). Some settings change rapidly if U

ELECT ().

P ARROW () or DOWN ARROW ( ) to

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to the setting, and then press SELECT

P ARROW () or DOWN ARROW ( ) is held down.

An asterisk (*) appears next to the selection on the display, indicating that it is now the default.

AUSE/RESUME to exit the menu.

26 Chapter 1 Printer basics ENWW

Accessory lights

Use the following table to interpret the status lights on the optional 500-sheet stacker or 500-sheet stapler/stacker accessory.

Light Meaning for accessory

Solid green

Solid amber

Blinking amber

Off



The accessory is on and ready.



The accessory has an error condition that needs attention. (See

“Understanding accessory lights for the stacker and stapler/stacker” on page 122.)



The accessory is experiencing a hardware malfunction. (See

“Understanding accessory lights for the stacker and stapler/stacker” on page 122.)



The accessory has an error condition that needs attention. (See

“Understanding accessory lights for the stacker and stapler/stacker” on page 122.)



The printer might be in PowerSave mode. Press any button on the printer control panel.



The accessory has an error condition that needs attention. (See

“Understanding accessory lights for the stacker and stapler/stacker” on page 122.)

ENWW Accessory lights 27

Printer software

Windows

client

Drivers

Network administrator —

Windows software Drivers

Network administrator — Macintosh software

PPDs

Windows software

Macintosh

client

HP LaserJet Utility* Fonts*

Macintosh software PPDs HP LaserJet Utility

* Not supported for the languages of Czech, Japanese, Korean, Russian,

Simplified Chinese, Traditional Chinese, or Turkish.

The printer CD-ROM contains the software components and drivers for end users and network administrators. The printer drivers provided on the CD-R OM must be installed to take full advantage of printer features. The other programs are recommended, but are not required for operation. See the Readme file for more information.

The CD-ROM includes software d esigned for end users and network administrators operating in the following environments:



Microsoft Windows 95, Windows 98, and Windows Millennium Edition (Me)



Microsoft Windows NT 4.0



Microsoft Windows 2000 and Windows XP



Apple Mac OS, version 8.6 to 9.xx, 10.1 or greater Additional drivers include AutoCAD™ drivers for Windows 9.x and Windows NT 4.0). The most recent printer drivers for all supported operating systems are available at

http://www.hp.com/support/lj4200

or http://www.hp.com/support/lj4300. If you do not have access to the Internet, see the support flyer that came in the printer box for information about obtaining the most recent softw are.

28 Chapter 1 Printer basics ENWW

Printer drivers

Printer drivers allow you to gain access to the printer features and allow the computer to communicate with the printer (by using a printer language). Check the Readme file provided on the CD-ROM for additional software included and supported languages.

The following printer drivers are included with the printer. The most recent drivers are available at http://www.hp.com/support/lj4200 configuration of Windows-based computers, the installation program for the printer software automatically checks the computer for Internet access to obtain the latest drivers.

or http://www.hp.com/support /lj4 30 0. Depending on the

Operating system PCL 6 PCL 5 e

Windows 95, 98, Me Windows NT 4.0 Windows 2000, XP Mac OS

1. Not included on Asian-language CD-ROM.

2. PostScript printer description files.

You can obtain printer drivers for UNIX

PS PPDs

  



and Linux Model Scripts by down loading them from the

Internet or by requesting them from an HP-authoriz ed service or support provider. (See the support flyer that came in the printer box.)

OS/2 drivers are available from IBM and are packaged with OS/2. They are not available for the languages of Japanese, Korean, Simplified Chinese, or Traditional Chinese.

Note If the printer driver you want is not on the CD-ROM or is not listed here, check the installation

software or the printer Readme file to see if the printer driver is supported for the printer. If it is not supported, contact the manuf acturer or distrib utor of t he prog r am y ou ar e using and requ est a driver for the printer.

ENWW Printer software 29

Software for Windows-based computers

The CD-ROM contains printer drivers and other p rograms for Windows computers.

Network administrators

If the printer is attached to a networ k thro u gh an HP J et dir ect EIO card, you must configure the printer for that network before you can print. For Microsoft and Novell NetWare networks, you can use the printer installation software. For other options, see the

Administrator’s Guide

(included with printers that contain an HP Jetdirect print server).

Select the Create Customized Installer optio n in the Customizati on Utilit y to create an installer with the exact soft ware that you want the end users to use. The installer can be configured to execute without user interaction and to install pre-configured driver settings for all PCL drivers and for the PS driver in Windows 2000 and Windows XP. (Select Silent Installer, and then select Yes, allow me to configure the drivers.) The Copy Printer Drivers Only option in the Customization Utility also allows you to create a set of disks with dr ivers that can be installed through the Microsoft Windows Add Printer wizard.

Select the right printer driver for your needs

Select a printer driver based on the way you use the printer. Certain printer features are available only in the PCL 6 drivers. See the printer driver Help for availability of features.



Use the PCL 6 driver to take full adv antage of printer f eat ures. For general office p rinting, the PCL 6 driver is recommended to provide optimum performance and print quality.



Use the PCL 5e driver if you encounter documents that print incorrectly with PCL 6 or if font DIMM support is missing.



Use the PS driver if you are printing primarily from PostScript-specific programs such as

Adobe



The printer automatically switches between PS and PCL printer languages.

or Corel®.

HP Jetdirect Print Server

30 Chapter 1 Printer basics ENWW

Gain access to the Windows printer driver

To configure the driver, gain access to it in one of the following wa ys:

Temporarily change settings

Operating system

Windows 95, 98, and MeOn the File menu, click Print, and then

Windows NT 4.0 On the File menu, click Print, and then

Windows 2000 On the File menu, click Print, and then

Windows XP On the File menu, click Print, and then

(in a program)

click Properties. (The actual steps can vary; this is the most common method.)

click Preferences.

Change default settings (across all programs)

Click the Start button, point to Settings, and then click Printers.

Right-click the printer icon and select Properties.

Click the Start button, point to Settings, and then click Printers. Right-click the printer icon and select Document Defaults or Properties.

Click the Start button, point to Settings, and then click Printers. Right-click the printer icon and select Printing Preferences or Properties.

Click the Start button, and then click Printers and Faxes. Right-click the printer icon, and then select Printing

Preferences or Properties.

Note Settings in the printer driver and program override control panel settings. (Program settings

override printer driver settings.)

Printer driver Help

Each printer driver has Help screens that can be activated by using either the Help b utton, the

F1 button on the computer keyboard, or a question-mark symbol in the upper right corner in the

printer driver (depending on the Window s operating system used). These Help screens give detailed information about the specific driver. Printer driver Help is separate from your program Help.

ENWW Printer software 31

Software for Macintosh computers

The HP installer provides PPDs and the HP LaserJet Utility for use with Macintosh computers. The embedded Web server ca n b e used by Macintosh computers if the printer is connected to a network. See “Software for networks” on page 33 for more information.

PPDs

PPDs, in combination with the Apple LaserWriter 8 driver for OS 8 to 9.xx and PS Converter for OS X 10.1 or later, allow you to gain access to the printer features and allow the computer to communicate with the printer. An installation program for the PPDs and other software is provided on the CD-ROM. Use the appropriate PS driver that comes with the operating system.

PDEs

PDEs (Printer Dialog Extensions), in combination with the Apple LaserWriter Driver for OS X, allow you to gain access to the printer features and allow the computer to communicate with the printer. An installation program for the PPDs, PDEs, and other software is provided on the CD-ROM. Use the Apple LaserWriter driver that comes with the operating system.

HP LaserJet Utility

The HP LaserJet Utility allows control of features that are not available in the driver. The illustrated screens make selecting printer features by using the Macintosh computer easier than ever. Use the HP LaserJet Utility to do the following operations:



customize the printer control panel messages



name the printer, assign it to a zone on the network, downlo ad files and fonts, and change most of the printer settings



set a password for the printer



use the computer to lock out functions at the prin te r c ont r ol pa ne l to pr event unauthorized access (see the printer software Help)



configure and set the printer for IP printing

Note The HP LaserJet Utility currently is not supported for OS X, but the utility is supported for the

Classic environment.

Note The HP LaserJet Utility is not supported for the languages of Czech, Japanese, K orean, Russian,

Simplified Chinese, Traditional Chinese, or Turkish.

32 Chapter 1 Printer basics ENWW

Software for networks

The printer software provides a link for the HP Web Jetadmin software for managing the printer. For a summary of availab le HPnetwork installation and configuration software solution s, see the

HP Jetdirect Print Server Administrator’s Guide (included with printers that contain an HP Jetdirect print

server).

HP Web Jetadmin software

HP Web Jetadmin 6.5 is a Web-based software solution for remotely installing, monitoring, and troubleshooting network-connected peripherals. The software's intuitive browser interface simplifies cross-platform management of a wide range of devices, including HP and non-HP printers. Management is proactive, allowing network administrators the ability to resolve printer issues before users are affected. Download this free, enhanced-management software at http://

www.hp.com/go/webjetadmin. To obtain plug-ins to HP Web Jetadmin, clic k plug-ins, and then

click applications. When installed on a host server, HP Web Jetadmin can be accessed by any client through a

supported Web browser by browsing to the HP Web Jetadmin host. If installed on a host server, HP Web Jetadmin is available to any client through a supported

Web browser (such as Microsoft Internet Explorer 4.x or Netscape Navigator 4.x or later) by browsing to the HP Web Jetadmin host.

HP Web Jetadmin features include:



Proactively manages devices with features such as e-mail notification, consumables status, and configurable alerts



Remotely installs and configures devices



Conducts remote diagnostics of devices



Resource Manager plug-in manages disk drive, flash, and RAM memory, as well as the forms and fonts stored on the hard drives of network printers



Integrated firmware download manager enables batch configuration upgrades to HP Jetdirect print servers and selected printers to multiple device configuration



Configures multiple devices simultaneously



Task-oriented, Web-based interface (no client software required)



Automatically discovers devices on y our network



Allows you to create custom profiles and views



Easily organizes peripherals into logical groups with virtual office maps for ease of navigation



Manages legacy devices that do not have an HPembedded Web server



Supports multiple protocols (TCP/IP and IPX)



Universal printer support manages third-party standard MIB-compliant printers



Integrated Web server runs HP Web Jetadmin without a dedicated Web server (HP Web Jetadmin runs on Windows NT 4.0, Windows 2000 Professional, or Lin ux operating systems, storing information in one central database)



Easily integrates with enterprise management solutions such as OpenView®, Computer Associates (UniCenter)®, and Tivoli®

ENWW Printer software 33



Views all devices across your network



Configures all devices within a device group



Creates print paths



Intelligent Update provides LAN administrators with an easy way to add components including new languages, device support, and application plug-ins without re-installing HP Web Jetadmin



Enhanced asset tracking and utilization provides exportable fields such as printer capabilities and date-settable page count



Available in 20 languages to match the HP Jetdirect products



Various levels of security

HP Jetdire ct Printer Installer for UNIX

The HP Jetdirect Printer Installer for UNIX is a simple printer installation utility for HP-UX and Solaris networks. It is available for download at http://www.hp.com/support/net_printing

34 Chapter 1 Printer basics ENWW

Printing tasks

Overview

This section presents basic printing tasks, such as:



“Selecting the output bin” on page 36



“Stapling documents” on page 39



“Loading trays” on page 42



“Selecting which tray is used for printing” on page 46



“Selecting the correct fuser mode” on page 50



“Printing envelopes” on page 51



“Printing special paper” on page 57, for paper such as letterhead and transparencies



“Printing both sides of paper (optional duplexer)” on page 64

This section also introduces some



“Collating (mopying)” on page 68 for printing multiple originals



“RIP ONCE” on page 68



“Saving printer setup information (Quick Sets)” on page 68 for different kinds of print jobs



“Fit to Page” on page 68



“Printing booklets” on page 68



“Printing a watermark” on page 69



“Printing on a different first page” on page 69



“Printing multiple pages on one sheet of paper (pages per sheet)” on page 69



“Using job-storage features” on page 70

advanced printing tasks, such as:

ENWW Overview 35

Selecting the output bin

The printer has these output locations: the to p (st anda rd) out put b in, t he re ar outpu t bin, and the optional stacker or stapler/stacker.

Printing to the top (standard) output bin

The top output bin collects paper face-down, in the correct order. The top output bin should be used for most print jobs, in cluding transp arencies. To use the top output bin, be sure that the rear output bin is closed. To avoid paper jams, do not open or close the rear output bin while the printer is printing.

36 2 Printing tasks ENWW

Printing to the rear output bin

The printer always prints to the rear output bin if it is open. Paper printed to this bin will be face up, with the last pa ge on top (reverse order).

Printing from tray 1 to the rear output bin provides the straightest paper path. Opening the rear output bin might improve performance with the following items:



envelopes



labels



small custom-size paper



postcards



paper heavier than 120 g/m2 (32 lb)

To open the rear output bin, grasp the handle at the top of the bin. Pull the bin down, and slide out the extension.

Opening the rear output bin disab les the op tional du ple xer (if installed) and the t op output b in. To avoid paper jams, do not open or close the rear output bin while the printer is printing.

Printing to the optional stacker or stapler/stacker

The optional stack er or opt ional stapler/s tac ker can hold up t o 500 sheets of paper (20-lb paper). The stacker accepts standard and custom paper sizes. The stapler/stacker accepts standard and custom paper sizes, but only letter, legal, and A4 sizes can be stapled. Do not try to send other types of print media, such as labels or envelopes.

When a stapler/stacker is installed, the printer automatically rotates the printed images 180° on all paper sizes, regardless of whether the job is stapled. Paper types that must be printed in the correct orientation (such as letterhead or prepunched paper) might need to be loaded in a different direction. See “Orientation of paper when a stapler is installed” on page 38.

To print to the optional stacker or optional stapler/st ac k er, select the option in th e progr am, in th e printer driver, or at the printer control panel. (Before you use the optional stacker or optional stapler/stacker, ensure that the printer driver is set to recognize it. You need to set this setting only once. See the printer driver online Help for details.)

For more information about supported paper, see “Supported sizes and weights of paper” on

page 183. For more information about stapling, see “Stapling documents” on page39.

ENWW Selecting the output bin 37

Orientation of paper when a stapler is installed

All

When an optional stapler/stack er is installed, the printer automatically rota tes the printed images 180° on all paper sizes, even if the job is not stapled. If you are printing on paper that requires a specific orientation (such as letterhead, preprinted paper, prepunched paper, and paper with watermarks), make sure that the paper is loaded correctly in the tray. The correct orientation of the paper in the trays is shown below.

Tray 1 single-sided All other trays

single-sided

For single-sided printing and stapling from tray 1, load the front sid e facing up and the top edge toward you. For single-sided printing and stapling from all other trays, load the front side facing down and the top edge toward the printer.

ray1 duplex

(2-sided)

For duplex (two-sided) printing and stapling from tray 1, load the front side facing down and the top edge toward the printer. For duplex printing and stapling from all othe r trays, load the front side facing up and the top edge toward you.

other trays duplex

(2-sided)

38 2 Printing tasks ENWW

Stapling documents

The optional stapler/stacker can staple jobs of up to 15 sheets of paper (20-lb paper). The stapler can staple letter-, A4-, or legal-size paper.



Paper weight can range from 60 to 120 g/m2 (16 to 32 lb). Heavier paper might have a stapling limit of fewer than 15 sheets.



If the job you w ant stapled consists of o nly one sheet, or if it consists of more t han 15 sheets, the printer will print the job to the bin, but the printer will not staple the job.



The stapler supports paper only. Do not try to staple other types of print media, such as transparencies or labels.

When you are ready to have the printer staple a document, select stapling in the software. You can usually select the stapler in your program or printer driver, although some options might be available only in the printer driver. Where and how you make selections depends on your program or printer driver.

If you cannot select the stapler in the pr ogram or printer driver, select the stapler at the printer control panel. (You might need to configure the printer driver to recognize the optional sta pler/ stacker. You need to set this setting only once. See the printer driver online Help for details.)

The stapler will accept print jobs if it is out of staples, but the pages will not be stapled. The print driver can be configured to disabl e the staple option if staples are out.

To select the stapler in the software (Windows)

1 On the File menu, click Print, and then click Properties. 2 Select the stapler according to which driver you are using:

• PCL: On the Finishing tab, select Staple.

• PS: On the Advanced tab, open the Document Options section, open the Printer

Features section, select Stapling Options/Output Destinations, and then select One Staple Angled/Stapler.

To select the stapler in the software (Mac)

1 On the File menu, click Print, and then select Finishing from the select able prin t op tio ns. 2 In the Output Destination dialog box, select the Stapler option. 3 In the Stapler dialog box, select the stapler style.

ENWW St ap lin g do cu me n ts 39

To select the stapler at the control panel

1 Press SELECT ( ) to open the menus. 2 Use U

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to CONFIGURE DEVICE, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to OUTPUT SETUP, and then press SELECT

().

4 Use U

5 Use U

P ARROW () or DOWN ARROW ( ) to scroll to STAPLER/STACKER, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to ONE, and then press SELECT ().

Note Selecting the stapler at the printer control panel changes the def ault setting to staple. It is possible

that all print jobs will be stapled.

40 2 Printing tasks ENWW

Loading staples

Load staples if the printer control panel display prompts you with a STAPLER LOW ON STAPLES message (the stapler has fewer than 70 staples left) or a STAPLER OUT OF STAPLES message (the stapler is empty). If the stapler runs out of staples, jobs continue to print to the stapler/stacker, but they will not be stapled.

To load staples

1 On the right side of the stapler/stacker, turn the stapler unit toward

the front of the printer until the unit clicks into the open po sition. Grasp the blue staple-cartridge handle and pull the cartridge out of the stapler unit.

2 Insert the new staple cartridge into the stapler unit and rotate the

stapler unit toward the rear of the printer until the unit snaps into place.

ENWW St ap lin g do cu me n ts 41

Loading trays

This section describes how to load the standard and optional printer trays.

Loading tray 1

Tray 1 is a multipurpose tray that holds up to 100 sheets of paper, 10 envelopes, or 20 index cards. The printer default is to pull paper from tray 1 first, if it is loaded. To change this behavior, see “Customizing

tray 1 operation” on page 47.

Tray 1 provides a convenient way to print envelopes, transparencies, custom-size paper, or other types of media without ha ving t o unload the other trays. It can also be used just as a conv enient additional tra y. For supported sizes of paper, see “Supported sizes and weights of paper”

on page 183.

If an optional stapler/stacker is installed, the printer automatically rotates the printed images 180° on all paper sizes, even if the job is not stapled. If you are printing on paper that requires a specific orientation (such as letterhead, preprinted paper, prepunched paper, and paper with watermarks), make sure that the paper is loaded correctly in the tray. (See “Orientation of paper when a stapler is installed” on page 38.)

Note

The printer might print at a slower speed when using tray 1.

CAUTION

To avoid paper jams, do not load trays while the printer is printing.

Do not fan the paper. Fanning can cause misfeeds.

To load tray 1

1 Open tray 1. 2 Pull out the tray extension. 3 Set the side guides to the correct width.

4 Load paper in the tray. Make sure that the paper fits under the tab s

and below the maximum-height indicators.

Note

Load paper with the front side facing up and the top, short edge toward the printer. For information about loading special paper, see “Printing

special paper” on page 57.

5 Adjust the side guides so that they ligh tly touch the paper stack but

do not bend the paper.

42 2 Printing tasks ENWW

Loading tray 2 or an optional 500-sheet tray

The 500-sheet tray adjusts for six standard sizes (letter, A4, legal, executive, A5, and JIS B5), as well as for many custom sizes. (See

“Supported sizes and weights of paper” on page 183.) The printer

senses standard sizes if you set the tray guides to a standard size and the paper knob to Standard.

If an optional stapler/stacker is installed, the printer automatically rotates the printed images 180° on all paper sizes, even if the job is not stapled. If you are printing on paper that requires a specific orientation (such as letterhead, preprinted paper, prepunched paper, and paper with watermarks), make sure that the paper is loaded corr ectly in the tray. (See “Orientation of paper when a stapler is installed” on page 38.)

CAUTION

To avoid paper jams, do not load trays while the printer is printing.

To load tray 2 or an optional 500-sheet tray

1 Remove the tray from the printer. 2 Pinch the release that is located on the left guide and slide the side

guides to the correct paper size .

3 Pinch the release that is located on the rear paper guide and slide it

to the correct paper size.

4 On the right side of the tray, turn the knob to Standard for LTR

(letter), A4, LGL (legal), EXEC (executive), A5, or JIS B5 paper. Turn the knob to Custom for supported custom paper sizes.

ENWW Loading trays 43

5 Load paper with the front side facing down and the top ed ge t o w ard

the front of the tray.

CAUTION

Do not fan the paper. Fanning can cause misfeeds.

6 Make sure that the stack is flat at all four corners and that the t op of

the stack is below the maximum-height indicators.

7 Slide the tray completely into the printer.

44 2 Printing tasks ENWW

Loading an optional 1,500-sheet tray

The optional 1,500 sheet tray adjusts for letter, A4, and legal sizes. The printer automatically senses which size is loaded if the tray guides are properly adjusted.

If an optional stapler/stacker is installed, the printer automatically rotates the printed images 180° on all paper sizes, even if the job is not stapled. If you are printing on paper that requires a specific orientation (such as letterhead, preprinted paper, prepunched paper, and paper with watermarks), make sure that the paper is loaded corr ectly in the tray. (See “Orientation of paper when a stapler is installed” on page 38.)

CAUTION

To avoid paper jams, do not load trays while the printer is printing.

To load an optional 1,500-sheet tray

1 Open the door of the 1,500-sheet tray. 2 If there is paper in the tray, remove it. The guides cannot be

adjusted in the next st ep, when paper is in the tray.

3 Pinch the guides at the front of the tra y an d slide them to the correct

paper size.

4 Load paper with the front side facing down and the top edge toward

the front of the tray.

CAUTION

Do not fan the paper. Fanning can cause misfeeds.

5 Make sure that the height of the stack does not exceed the

maximum-height indicators on the guides and th at t he fron t ed ge of the stack is aligned with the arrows.

6 Close the door on the tray.

ENWW Loading trays 45

Selecting which tray is used for printing

You can select how the printer pulls paper from the trays.

Understanding tray order

When the printer receives a print job, it selects the tray by trying to match the requested paper type and size with what has been loade d in th e tr ays. Using an “autoselect” process, it searches all availab le tr a ys f or the paper th at satisfies the request, sta rting with the bottom tray and ending with the top tray (tray 1). The printer begins printing the job as soon as it finds the proper type/ size.

Note The “autoselect” process occurs only if no specific tray is requested for the job. If a specific tray

is requested, the job prints from the requested tray.



If paper is loaded in tray1 and tray 1 is set TRAY 1 TYPE=ANY and TRAY 1 SIZE=ANY on the Paper Handling menu, the printer will always pull paper from tray 1 first. See “Customizing

tray 1 operation” on page 47 for more information.



If the search fails, a message appears on the printer control panel display req uesting that you load the correct paper type/size. You can load that paper type/size, or you can override the request by selecting a different type/size at the printer control panel.



If a tray runs out of paper during a print job, the printer automatically switches to any tray that contains the same paper type/size.

The autoselect process changes somewhat if you customize t ray 1 operation (as explained in

“Customizing tray 1 operation” on page 47) or set tray 1 for manual feed (as explained in “Manually feeding paper from tray 1” on page 49).

46 2 Printing tasks ENWW

Customizing tray 1 operation

The printer can be set to print from tray 1 as long as it is loaded, or to print only from tray 1 if the type of paper loaded is specifically requested. (See “Paper Handling menu” on page 154.)

Setting Explanation

TRAY 1 TYPE=ANY TRAY 1 SIZE=ANY

TRAY 1 TYPE or SIZE= a type other

than ANY

Means that the printer usually pulls paper from tray 1 first unless it is empty or closed. If you do not keep paper in tray1 all the time, or you use tray 1 only for manually feeding paper, keep the default setting of TRAY 1 TYPE=ANY and TRAY 1 SIZE=ANY on the Paper Handling menu.

Means that the printer treats tray 1 like the other tra ys . Instead of looking for paper in tray 1 first, the printer pulls paper from the tray that matches type and size settings selected from the software.

In the printer driver, you can select paper from any tray (including tray 1) by type, size, or source. To print by type and size of paper, see “Printing by type and size of

paper (locking trays)” on page 48.

You can also determine whether the printer displays a prompt asking you if it can pull pa per from tray 1 if it cannot find the type and size you requested in another tray. You can set the printer to always prompt yo u before pulling from tray 1 or only prompt you if tray 1 is empty. Set the USE REQUESTED TRAY setting on the System Setup submenu of the Configure Device menu. See

“USE REQUESTED TRAY” on page 162.

ENWW Selecting which tray is used for printing 47

Printing by type and size of paper (locking trays)

Printing by type and size is a way to be sure that print jobs always print on the paper that you want. You can configure the trays for the type (such as plain or letterhead) and size (such as letter or A4) loaded in them.

If you configure the trays this wa y and th en select a certain type and size in the printer driver, the printer automatically selects the tra y loade d with that type or size; you no longer ha ve to select a specific tray (selecting by source). Configuring the printer this way is especially helpful if the printer is shared, and more than one person loads or removes paper frequently.

Some older model printers have a feature that “locks out” trays to prevent printing on the wrong paper. Printing by type and size of paper eliminates the need to lock out trays. For more information about type and size, see “Supported sizes and weights of paper” on page 183 and

“Supported types of paper” on page 187.

Note To print by type and size from tray 2, the optional trays, or the optional envelope feeder, it might

be necessary to unload tray 1 and close it, or set TRAY 1 TYPE and TRAY 1 SIZE to types other than ANY on the Paper Handling menu at the printer control panel. For more information, see

“Customizing tray 1 operation” on page 47.

Settings in a program or the printer driver override control panel settin gs. (Program settings generally override printer driver settings.)

To print by type and size of paper

1 Be sure to load the trays correctly. (See the se ctions about loading paper, starting with

“Loading trays” on page 42.)

2 At the printer control panel, open the Paper Handling menu. Select the paper type for each

tray. If you are unsure which type you are loading (such as bond or recycled), check the label on the package of paper.

3 Select the paper

• Tray 1: Set the paper size on the Paper Handling menu if the printer is set to TRAY 1 TYPE= a type other than ANY. If custom paper is loaded, also set the custom-paper siz e on

the Paper Handling menu. (For more information, see “Guidelines for custom-size paper”

on page 62.)

• Tra y 2 and optional 500-sheet trays: Standard paper siz es are aut omatica lly dete cted if paper is properly loaded in the tray and the guides are properly adjusted. (See “Loading

tray 2 or an optional 500-sheet tray” on page 43 fo r inf ormation about tr a y adjustme nts.) I f

custom paper is loaded, set the knob in the tra y to Custom and set the custom -paper size on the Paper Handling menu. (For more information, see “Guidelines for custom-size

paper” on page 62.)

• Optional 1,500-sheet tray: Standard paper sizes are automatically detected if paper is properly loaded in the tray and the guides are properly adjusted. (See “Loading an

optional 1,500-sheet tray” on page 45 for information about tray adjustments.) Custom

paper is not supported.

• Optional envelope feeder: Set the paper size on the Paper Handling menu.

4 In the program or printer driver, select the type and size of paper.

size settings at the printer control panel.

Note The type and size settings can a lso be configured in the HP Web Je tadmin software for ne tworked

printers.

48 2 Printing tasks ENWW

Manually feeding paper from tray 1

The manual feed feature is another way of printing on special paper from tray 1. Setting MANUAL FEED to ON either in the printer driv er or at the printer control pan el stops the printer after each job

is sent, allowing you time to load special paper or other print media in tray 1. (See “MANUAL

FEED” on page 158.) Press

If there is already paper in tray 1 when you send the print job , and the printer control panel has TRAY 1 TYPE=ANY and TRAY 1 SIZE=ANY as the default configuration for tray 1 operation, the printer will and TRAY 1 SIZE to types other than ANY on the Paper Handling menu.

not stop and wait for paper to be loaded. To have the printer wait, set TRAY 1 TYPE

PAUSE/RESUME to continue printing.

If you have selected printer driver, and all print jobs sent to the printer will request manually fed paper in tray 1 unless a specific tray has been sele cted in the printer driver. If this feature is to be used only occasionally, it is best to set manual feed option in the printer driver on a job-by-job basis.

Note If the SIZE and TYPE are set to ANY, and MANUAL FEED PROMPT is set to UNLESS LOADED, then the

paper will be pulled from tray 1 without prompting. If MANUAL FEED PROMPT is set to ALWAYS, then the printer will prompt you to load paper, even if tray 1 is set to TYPE=ANY and SIZE=ANY. (See

“MANUAL FEED PROMPT” on page 162.)

MANUAL FEED=ON at the printer control panel, this setting will override the

MANUAL FEED=OFF at the printer control panel and to select the

ENWW Selecting which tray is used for printing 49

Selecting the correct fuser mode

The printer automatically adjusts the fuser mode based on the paper t ype to which the tra y is set . For e xample, heavy paper (such as ca rd st oc k) might n eed a high er fuser -mode set ting (suc h as HIGH 2) in order to make the toner adhere better to the page, but transparencies need the LOW fuser-mode setting to avoid damage to the printer. The def aul t fuse r mo de is NORMAL for all types except transparencies (default is LOW), and rough p aper (default is HIGH 1). The default setting generally provides the best performance for most print media types.

The fuser mode can be changed only if the paper type has been set for the tray that you are using. (See “Printing by type and size of paper (loc king trays)” on page 48.) After the paper type has been set for the tr ay, th en the fuser mode for that type can be changed on the Print Quality submenu at the printer control panel. (S ee “Print Quality submenu” on page 159.)

Note Using a higher fuser mode (such as HIGH 1 or HIGH 2) improves the ability of the toner to adhere

to paper, but it might cause other problems, such as excessive curl. The printer might print at a slower speed when the fuser mode is set to HIGH 1 or HIGH 2.

To reset the f user modes to the default sett ings, open the Configure Device menu at the printer control panel. On the Print Quality submenu, select FUSER MODES, and then select RESTORE MODES.

50 2 Printing tasks ENWW

Printing envelopes

You can print envelopes from tray 1 or the optional envelope feeder. Tray 1 holds up to 10 envelopes and supports standard or custom siz es. The optional envelope feeder holds up to 75 envelopes and supports only standard envelope sizes.

For printing on any size of envelope, make sure to set the margins in your program at least 15 mm (0.6 inch) from the edge of the envelope.

Printing performance depends on the construction of the envelope. Always test a few sample envelopes before purchasing a large quantity. For envelope specifications, see “Envelopes” on

page 191.

WARNING! Never use envelopes with coated linings, exposed self-stick adhesives, or other synthetic

materials. These items can emit no xious fumes.

CAUTION Envelopes with clasps, snaps, windows, coated linings, exposed self-stick adhesives, or other

synthetic materials can severely damage the printer. To avoid jamming and possible printer damage, never try to print on both sides of an envelope. Before you load envelopes, make that sure the y are flat an d not dam age d or stuck together. Do

not use envelopes with pressure-sensitive adhesive.

Note The printer might print at a slower speed when printing envelopes.

ENWW Printing envelopes 51

Loading envelopes in tray 1

Many types of envelopes can be printed from tray 1. Up to 10 can be stacked in the tray. (See “Envelopes” on page 191 for specifications.)

To load envelopes in tray 1

1 Open tray 1, but do not pull out the extens ion. (Most en v elop es f eed

best without the extension. Howev er, oversize envelopes might

need the extension.)

2 Load up to 10 envelopes in the center of tray 1 with the front side

facing up, and the postage-end toward the printer. Slide the envelopes into the printer as f ar as they will go without forcing them.

3 Adjust the guides to touch the envelope stack without bending the

envelopes. Make sure that the envelopes fit under the tabs and maximum-height indicators on the guides.

4 To red uce curl and jams, open the rear output bin to use the

straight-through paper path. (Se e “Printing to the rear output bin” on

page 37.)

52 2 Printing tasks ENWW

Feeding envelopes automatically (optional envelope feeder)

With the optional envelope feeder, the printer will automatically feed up to 75 standard-size envelopes. To order an optional envelope feeder, see “Ordering information” on page 17.



Print only on envelopes approved for use in the printer. (See “Envelopes” on page 191.)



Before you use the optional envelope feeder, ensure that the printer driver is set to recognize it. (You need to set this setting only once. See the printer driver online Help for details.)



Ensure that you are familiar with the parts of the optional envelope fe eder, as shown below.

1 Release lever 2 Envelope weight 3 Tray extension 4 Guides

ENWW Printing envelopes 53

Installing the optional envelope feeder

Use these steps to install the optional envelope feeder onto the printer.

To install the optional envelope feeder

1 Open tray 1. 2 Remove the plastic envelope-entrance cover from the printer.

3 Insert the optional envelope feeder firmly into the printer until it

latches into position. Pull outward on the optional envelope feeder to be sure that it is securely in place.

54 2 Printing tasks ENWW

Removing the optional envelope feeder

Use these steps to remove the optional envelope feeder from the printer.

To remove the optional envelope feeder

1 Press the release button that is located on the left side and pull the

optional envelope feeder away from the printer.

2 Replace the plastic envelope-entrance cover in the printer and

close tray 1.

ENWW Printing envelopes 55

Loading envelopes in the optional envelope feeder

Use these steps to load envelopes in the optional envelope feeder.

To load envelopes in the optional envelope feeder

1 Fold down the envelope-feeder tray. Lift the envelope weight.

2 Squeeze the release lever that is located on t he left envelope guide

and slide the guides apart.

3 Load envelopes with the front side facing up, and the postage-end

toward the printer. (Stack envelopes no higher than the arrows on the guides.) Slides the envelopes into the printer as far as they will go without forcing them. The envelopes at the bottom of the stack should slide in slightly further than the envelopes at the top of the stack.

4 Adjust the guides to touch the en velopes without bending them. 5 Lower the en velope weight onto the envelopes. 6 To red uce curl and jams, open the rear output bin to use the

straight-through paper path. (Se e “Printing to the rear output bin” on

page 37.)

Note

Select the envelope size in one of these locations, trying them in this order: in the program, in the printer driver, or on the Paper Handling menu at the printer control panel. (See “Paper Handling menu” on

page 154.)

56 2 Printing tasks ENWW

Printing special paper

This section discusses printing on types of paper that require special handling:



“Printing labels” on page 58



“Printing transparencies” on page 59



“Printing letterhead, prepunched, or preprinted paper (single-sided)” on page 60



“Printing on paper with a special finish” on page 61



“Printing small sizes, custom sizes, or heavy paper” on page 62 and “Setting custom paper sizes” on page 63



“Setting custom paper sizes” on page 63

ENWW Printing special paper 57

Printing labels

Use only labels recommended for use in laser printers. Make sure that labels meet the correct specifications. (See “Labels” on page 190.)

Do:



Print a stack of up to 50 label sheets from tray 1 or a stack of up to 100 label sheets from other trays.



Load labels in tray 1 with the front side facing up, and the top, short edge tow ard the printer. For other trays, load paper with the front side facing down, and the top edge toward you.



Try opening the rear output bin to reduce curl and other problems. (See “Printing to the rear

output bin” on page 37.)

Do not:



Load the trays to maximum capacity because labels are heavier than paper.



Use labels that are separating from the backing sheet, wrinkled, or damaged in any way.



Use labels that have the backing sheet exposed. (Labels must cover the entire backing sheet with no exposed spaces.)



Feed a sheet of labels through the printer more than once. The adhesive backing is designed for only one pass throug h the printer.



Print on both sides of labels.



Print on sheets from which labels have been removed.

CAUTION Failure to follow these instructions can damage the prin te r.

58 2 Printing tasks ENWW

Printing transparencies

Use only transparencies recommended for use in laser printers. F or tr anspare ncy specifications , see “Transparencies” on page 190.



At the printer control panel, open the Configure De vice menu. On the Print Quality submenu, select FUSER MODES. Make sure that the fuser mode is set to TRANSPARENCY=LOW.



In the printer driver, set the paper type to Transparency.



At the printer control panel, open the Paper Handling menu. Set the tray type to TRANSPARENCY for the tray that you are using.

CAUTION Failure to set the fuser mode to LOW can permanently damage the printer and fuser.



Load transparencies face up in tray 1 with the top toward the printer. Up to 50 transparencies can be loaded in tray 1.



A stack of up to 100 transparencies can be printed from tray 2 and the optional trays (although stacking more than 50 at a time is not recommended). Because transparencies are heavier than paper, do not load trays to maximum capacity. Load them with the side to be printed facing down, and the top, short edge toward you.



To prevent tran spar encies f rom be co ming too ho t or sticking together, use the top output bin and remove each transparency from the output bin before printing another.



Print only on one side of a transparency.



Place transparencies on a flat surface to cool after removing them from the printer.



If two or more transparencies feed at the same time, try fanning the stack.



Do not feed transparencies through the printer more than once.

ENWW Printing special paper 59

Printing letterhead, prepunched, or preprinted paper (single-sided)

When printing letterhead, prepunched, or preprinted paper, it is important to orient the paper correctly. Follow the guidelines in this section for printing on one side only. For duplexing guidelines, see “Guidelines for printing both sides of paper” on page 65.

Note For more information about paper with a special finish, such as laid or bond paper, see “Printing

on paper with a special finish” on page 61.

For tray 1, load paper with the front side facing up, and the top, short edge toward the printer.

Orientation for tr ay 1

For tray 2, optional 500-sheet tr ays, and the optional 1,500-sheet tray, load paper with the fron t side facing down, and the top, short edge toward you.

Orientation for all other trays

60 2 Printing tasks ENWW

Printing on paper with a special finish

Some paper has a special finish, such as laid paper, bond paper, and cockled paper. These types of paper can cause issues in regard to toner adhesion and print quality. Follow these guidelines when printing on paper with a special finish.



At the printer control panel, open the Configure De vice menu. On the Print Quality submenu, select FUSER MODES, and then select the paper type you are using (such as BOND). Set the fuser mode to HIGH 1 or HIGH 2. HIGH 2 provides better toner adhesion and optimal print quality for paper with a highly textured finish. Open the Paper Handling menu and set TRAY TYPE to HIGH 1 or HIGH 2 to enable the fuser mode.

Note The printer might print at a slower speed when set at HIGH 1 or HIGH 2.

Use the HIGH 1 and HIGH 2 settings only if you are experiencing toner-adhesion problems. The HIGH 1 and HIGH 2 settings might increase curl and jam problems.



Some makers of these types of paper are now coating one side of the paper to enhance toner adhesion and print quality. To take advantage of this feature, make sure to load the paper correctly. The side on which you can read the watermark correctly is the front side, or the side to be printed.

For tray 1, load paper with the front side facing up, and the top, short edge toward the printer.

Orientation for tray 1

For tray 2, optional 500-sheet trays, and the optional 1,500-sheet tray, load paper with the front side facing do wn, and the top, short edge toward you.

Orientation for all other trays

ENWW Printing special paper 61

Printing small sizes, custom sizes, or heavy paper

Paper heavier than 120 g/m2 (32 lb) should be printed only from tray 1. Custom-size paper can be printed from tray 1, tray 2, or an optional 500-sheet tray.

Note The printer might print at a slower speed when printing small sizes, custom sizes, and heavy

paper. For more inf ormation about paper with a special fin ish, such as laid or bond pape r, see “Printing

on paper with a special finish” on page 61.

Weight and sizes

See below for specificat ions wh en printing on cu stom or h eavy paper . For more inf ormation, see

“Paper specifications” on page 182.

Tray Minimum size Maximum size Supported weights

Tray1 76by 127mm

(3 by 5 inches)

Tra y2 and optional 500-sheet tray

148 by 210 mm (5.8 by 8.2 inches)

216 by 356 mm (8.5 by 14 inches)

60 to 200 g/m (16to53 lb)

60 to 120 g/m (16to32lb)

Guidelines for heavy paper

Follow these guidelines when printing on heavy paper:



On the Paper Handling menu, set TRAY TYPE=ROUGH for the tray that you are using.



Some heavy paper requires that you also select a higher fuser mode to help prevent unwanted toner from rubbing off onto the paper. At the printer control panel, open the Configure Device menu. On the Print Quality submenu, select FUSER MODES, and then select ROUGH=HIGH 2. The HIGH 2 setting might increase curl and jam problems.



To reduce curl and othe r problems, print heav y paper f rom t r ay 1 to the rear output bin. ( See

“Printing to the rear output bin” on page 37.)

Guidelines for custom-size paper

Follow these guidelines when printing on any custom-size paper:



Feed short-edge first.



In your program, set page margins at least 4.23 mm (0.17 inch) away from the edges.



Set custom size in the program, in the printer driver, or at the printer control panel. Make sure that you set the switch in the tray to Custom. (See “Setting custom paper sizes” on

page 63.)

Additional guidelines for small or narrow paper

Follow these addit ional guidelines when printing on small or narrow paper:



Do not attempt to print on paper smaller than 76 mm (3 inches) wide or 127 mm (5 inches) long.



To reduce curl and other prob lems , print very small custom-size paper from tr ay 1 to the rear output bin. (See “Printing to the rear output bin” on page 37.)



HP does not recommend printing large quantities of small or narrow paper. Printing large quantities of small or narrow paper can cause toner to leak from the print cartridge and damage the printer or cause print-quality problems.

62 2 Printing tasks ENWW

Setting custom paper sizes

When custom paper is loaded, size settings need to be selected in the program (the preferred method), in the printer driver, or at the printer control panel. To reduce curl and other problems, heavy paper and very small custom-size paper should be printed from tray 1 to the rear output bin. (See “Printing to the rear output bin” on page 37.)

X (front edge)

Feed short

edge first

Y (side edge)

If the settings are not available in your program, set the custom paper size at the printer control panel.

To set custom paper sizes

1 If you loaded a 500-sheet t ray with custom paper, be sure that the knob is set to Custom.

(See “Loading tray2 or an optional 500-sheet tray” on page 43.)

2 Press S 3 Use U

4 Use U

[N] is the number of the tray), and then press S

5 Use U 6 Use U

press S custom paper.

7 Use U

X dimension (the front edge of the paper, as shown in the figure above). The Xdimension can be 76 to 216 mm (3 to 8.5 inches).

8 Use U

Y dimension (the side edge of the paper, as shown in the figure above). The Y dimension can be 127 to 356 mm (5 to 14 inches). F or e xam ple, if the cust om paper is 2 03 by 254 mm, set X=203 mm and Y=254 mm.

ELECT ( ) to open the menus.

P ARROW () or DOWN ARROW ( ) to scroll to PAPER HANDLING, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to TRAY 1 SIZE or TRAY [N] SIZE (where

ELECT (). P ARROW () or DOWN ARROW ( ) to scroll to CUSTOM, and then press SELECT (). P ARROW () or DOWN ARROW ( ) to scroll to INCHES or MM (millimeters), and then

ELECT ( ). This selects the measurement units for determining the size of your

P ARROW ( ), then DOWN ARROW ( ), and then press SELECT ( ) to set the

ENWW Printing special paper 63

Printing both sides of paper (optional duplexer)

The printer can automatically print on both sides of paper with an optional duplexer. This is called duplexing. The optional duplexer supports the following paper sizes: letter, legal, executive, A4, A5, and JIS B5.

The duplex slot co v er that is located at the r ear of the p rinter must be re mov ed when the o ptional duplexer is installed. See the documentation included with the optional duplexer for installation instructions. When duplexing very complex pages, additional memory might be required. (See

“Printer memor y an d expansion” on pa ge 169.)

When the printer prints using the duplexer, the page partially protrudes into the top output bin, and then reverses to print on the second side.

Optional duplexer installed Optional duplexer removed

64 2 Printing tasks ENWW

Guidelines for printing both sides of paper

CAUTION Do not print on both sides of labels, transparencies, envelopes, vellum, custom sizes, or paper

heavier than 28 lb (105 g/m2) because jams or damage to the printer might occur.

Note the following guidelines:



Before you use the optional duplexer, ensure that the printer driver is set to recogni ze it. (You need to set this setting only once. See the printer driver online Help for details.)



To print on both sides of paper, make the selection in your program or the printer driver. (See the printer driver online Help.)



If you do not use the printer driver tha t came with the printer, you might need to change the duplex setting at the printer cont rol panel, set Configure Device menu). Also on the Printing submenu, set DUPLEX BINDING to LONG EDGE or SHORT EDGE. (For more information, see “Layout options for printing both sides of paper” on

page 67.)



The rear output bin must be closed to use the optional duplexer. (See “Selecting the output

bin” on page 36.) Opening the rear output bin disables the optional duplexer.



HP does not recommend manually duplexing by printing one side of a page, and then feeding the page through the printer again to print the other side. When printing using the optional duplexer, t he printer automatically makes necessary adjustments to reduce jams and print-quality problems. If paper is refed through the printer, the printer is not able to make these adjustments.

DUPLEX=ON on the Printing submenu (on the

ENWW Printing both sides of paper (optional duplexer) 65

Orientation of paper for duplexing

Several kinds of paper (such as letterhead, preprinted paper, prepunched paper, and paper wit h watermarks) require a specific orientation when you duplex. The optional duple xer prints the second side of paper first. The proper orientation of the paper in the trays is shown below.

Tray 1 All other trays

For tray 1, load the front side facing down and the top edge toward you. For all other trays, load the front side facing up and the top edge toward the printer.

66 2 Printing tasks ENWW

Layout options for printing both sides of paper

The four duplex orientation options are shown belo w. These options can be selected in the printer driver (the preferred method) or at the printer control p anel. (If you use the printer control panel, go to Configure Device menu, then the Printing submenu. Sele ct DUPLEX BINDING. On the PCL submenu, select a setting for ORIENTATION.)

1. Long-edge portrait

2. Long-edge

landscape*

4. Short-edge portrait*

3. Short-edge landscape

1. Long-edge portrait This is the default printer setting, and the most common layout used, with every printed image oriented right-side-up. Facing pages are read from top to bottom on the left page, then from top to bottom on the right page.

2. Long-edge landscape* This layout is often used in accounting, data processing, and spreadsheet programs. Every other printed image is oriented upside-down. Facing pages are read continuously from top to bottom.

3. Short-edge landscape Each printed image is oriented right-side-up. Facing pages are read from top to bottom on the left page, then from top to bottom on the right page.

4. Short-edge portrait* This layout is often used with clipboards. Every other printed image is oriented upside-down. Facing pages are read continuously from top to bottom.

* When using Windows drivers, select Flip Pages Up to get the designated binding options.

ENWW Printing both sides of paper (optional duplexer) 67

Using printer driver features

When you print from a program, many printer features are available in the printer driver. To gain access to Windows printer drivers, see “Gain access to the Windows printer driver” on page 31.

Note Certain printer features might not be available with all drivers. Check the drivers for available

options. Settings in a program or the printer driver override control panel settin gs. (Program settings

generally override printer driver settings.)

Collating (mopying)

The Printer Collation feature allows multiple original prints (mopying) and provides you the following advantages:



reduced network traffic



faster return to program



all documents are original

The default driver setting for the collating feature is on (Mopier Enabled). See the program or printer driver online Help for specific steps to turn off collating.

RIP ONCE

RIP ONCE allows the print job to be processed one time at the printer. If your printer driver includes this capability, the RIP ONCE function creates an image of the page and then saves a compressed image of the page into memory. Pages are printed by decompressing page images without pausing to process the print job again. The print job prints exact ly the same every time because the compressed image does not depend on any other printer data.

Saving printer setup information (Quick Sets)

Printer drivers allow you to save the printer settings you use most often as the default settings. For example, the driver might be set to print on letter size-paper with portrait orientation and automatic tray selection (from the first available tray).

Some versions of the printer driver allow you to save printer settings for multiple kinds of print jobs. For example, you might want to create a Quick Set for envelopes, or for printing the first page of a document on letterhead.

See the printer driver online Help for mor e information about the Quick Sets feature.

Fit to Page

Some versions of the printer driver include a feature called Fit to Page that lets you scale the page image from any page size to any page size. You can do this either by a numeric percentage or by specifying a different paper size scale.

See the printer driver online Help for more information about the Fit to Page feature.

Printing booklets

Some versions of the printer driver let you control the printing of booklets when duplexing. You can select binding on the left or right side on Letter, Legal, or A4 paper size.

See the printer driver online Help for more information about the printing booklets feature.

68 2 Printing tasks ENWW

Printing a watermark

A watermark is a notice, such as “Confidential,” printed in the background of each page in a document. Check the driver for available options, or see the printer driver online Help for more information.

Printing on a different first page

Follow these instructions for printing a first page that is different from other pages in the print job. 1 For Windows, select Use different paper for first page in your printer driver. Select one

tray (or Manual Feed) for the first page and one of the other trays for the remaining pages. Place the paper for the first page in tray 1 (or whichever tray you selected). (For manual feed, place paper in tray 1 after the job is sent to the printer and the printer requests paper.) For loading tray 1, place the paper with the side to be printed up and the top facing the rear of the printer.

For Macintosh computers, select First from and Remaining from in the Print dialog box.

Note Where and how you mak e selections depends on your prog ram or associated printer driver . Some

options might be availa ble only in the printer driver.

2 Load the paper for the rema ining pages of the document in another tray. You can select the

first and remaining pages by type of pa per. For more information, see “Manually feeding

paper from tray 1” on page 49.

Printing multiple pages on one sheet of paper (pages per sheet)

You can print more than one page on a single sheet of paper. This fea ture is available in some printer drivers, and provides a cost-effectiv e way to print draft pages.

To print more than one page on a sheet of paper, look for a Layout or Pages Per Sheet option in the printer driver.

ENWW Using printer driver features 69

Using job-storage features

The printer supports four distinct job-storage features that allow printing to be initiated from the printer control panel after the print job is sent from the computer: quick copy, proof and hold, private job, and stored job. Some features are available without an optional hard disk installed, but to use all of the job-storage features, you must install an optional hard disk accessory in the printer and properly configure the drivers. (For information about ordering accessories, see

“Ordering information” on page 17.)

To support job-storage features for complex jobs, HP recommends that you install additio nal memory. (See “Ordering information” on page 17.)

CAUTION Make sure that you identify your jobs in the printer driver before printing. Using default names

might override previous jobs with the same default name or cause the job to be deleted.

Note If you turn the printer power off , all quick cop y, proof and hold, and private jobs are deleted. A job

can also be deleted at the printer contro l pan el.

Quick copying a job

The quick copy feature prints the requested number of copies of a job and stores a copy on the optional hard disk or on the RAM disk, if an optional hard disk is not installed. Additional copies of the job can be printed later. This feature can be turned off in the printer driver.

For more information about specifying the number of quick copy jobs that can be stored, see

“JOB STORAGE LIMIT” on page 162.

Note If you turn the printer power off , all quick cop y, proof and hold, and private jobs are deleted. A job

can also be deleted at the printer contro l pan el.

To print copies of a stored job

1 Press SELECT ( ) to open the menus. 2 Use U

3 Use U

4 Use U

5 Use U 6 Use U

P ARROW () or DOWN ARROW ( ) to scroll to RETRIEVE JOB, and then press SELECT

().

P ARROW () or DOWN ARROW ( ) to scroll to the user name that you want, and then

press S

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to the user or job name, and then press

ELECT ( ).

P ARROW () or DOWN ARROW ( ) to scroll to PRINT, and then press SELECT (). P ARROW () or DOWN ARROW ( ) to select the number of copies, and then press

ELECT ().

70 2 Printing tasks ENWW

Deleting a quick copy job

When you send a quick copy job, the printer overwrites any previous jobs with the same user and job name. If no quick copy job is already stored under the same user and job name and the printer needs additional space, the printer might delete other quick copy jobs starting with the oldest job. The default number of quick copy jobs that can be stored is 32. The number of quick copy jobs that can be stored is set at the printer control panel. (See the description of “JOB

STORAGE LIMIT” on page 162.)

Note If you turn the printer power off, all quick copy, proof and hold, and private jobs are deleted. A

quick copy job can also be deleted at the printer control panel (see belo w) or in HP Web Jetadmin.

To delete a quick cop y job

1 Press SELECT ( ) to open the menus. 2 Use U

P ARROW () or DOWN ARROW ( ) to scroll to RETRIEVE JOB, and then pr ess SELECT

().

3 Use U

4 Use U

5 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user name that you w ant, and then

press S

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to the user or job name, and then press

ELECT ( ).

P ARROW () or DOWN ARROW ( ) to scroll to DELETE, and then press SELECT ().

Proofing and holding a job

The proof and hold feature provides a quick and easy way to print one copy of a job for proofing before printing the additional copies.

Note If you turn the printer power off, all quick copy, proof and hold, and private jobs are deleted.

To store the job permanently and prevent the printer from deleting it if space is needed for something else, install an optional har d disk, and select the Stored Job option in the printer driver. (In order to store a job, the printer must have an optional hard disk installed.)

To print the remaining copies of a held job

1 Press SELECT ( ) to open the menus. 2 Use U

P ARROW () or DOWN ARROW ( ) to scroll to RETRIEVE JOB, and then press SELECT

().

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user name, and th en press SELECT

().

4 Use U

5 Use U 6 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user or job name, and then press

ELECT ( ).

P ARROW () or DOWN ARROW ( ) to scroll to PRINT, and then press SELECT (). P ARROW () or DOWN ARROW ( ) to scroll to the number of copies, and then press

ELECT ().

ENWW Using job-storage features 71

Deleting a held job

When you send a proof and hold job, the printer automatically deletes your previous proof and hold job. If no proof and hold job already exists with that job name, and the printer needs additional space, the printer might delete other proof and hold jobs starting with the oldest one.

Note If you turn the printer power off, all quick copy, proof and hold, and private jobs are deleted. A

held job can also be deleted at the printer control panel.

To delete a held job

1 Press SELECT ( ) to open the menus. 2 Use U

P ARROW () or DOWN ARROW ( ) to scroll to RETRIEVE JOB, and then press SELECT

().

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user name, and then press SELECT

().

4 Use U

5 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user or job name, and then press

ELECT ( ).

P ARROW () or DOWN ARROW ( ) to scroll to DELETE, and then press SELECT ().

Printing a private job

The private printing feature lets you specify that a job is not printed until you release it using a four-digit personal identification number (PIN) at the printer control panel. You specify the PIN in the printer driver, and it is sent to the printer as part of the print job.

To specify a private job

To specify in the driver that a job is private, select the Private Job option and type a 4-digit PIN.

To print a private job

1 Press SELECT ( ) to open the menus. 2 Use U

P ARROW () or DOWN ARROW ( ) to scroll to RETRIEVE JOB, and then press SELECT

().

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user name, and then press SELECT

().

4 Use U

5 Use U

6 You are prompted to enter the PIN number. Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user or job name, and then press

ELECT ( ).

P ARROW () or DOWN ARROW ( ) to scroll to PPINT. A lock symbol appears ne xt to

PPINT. Press S

change the first number of the PIN, and then press S

ELECT ( ).

P ARROW () or DOWN ARROW ( ) to

ELECT ( ). An * appears in place of

the number. Repeat these steps to change the remaining three numbers of the PIN.

7 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the number of copies, and then press

ELECT ().

72 2 Printing tasks ENWW

Deleting a private job

A private job is automatically deleted after the user releases it for printing, unless the user selects the Stored Job option in the printer driver. (In order to store a job, the printer must have an optional hard disk installed.)

Note If you turn the printer power off, all quick copy, proof and hold, and private jobs are deleted. A

private job can also be deleted at the printer control panel before it is ever printed.

To delete a private job

1 Press SELECT ( ) to open the menus. 2 Use U

P ARROW () or DOWN ARROW ( ) to scroll to RETRIEVE JOB, and then press SELECT

().

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user name, and th en press SELECT

().

4 Use U

5 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user or job name, and then press

ELECT ( ).

P ARROW () or DOWN ARROW ( ) to scroll to DELETE, and then press SELECT ().

(A lock symbol appears next to DELETE.)

6 You are prompted to enter the PIN number. Use U

change the first number of the PIN, and then press S

P ARROW () or DOWN ARROW () to

ELECT ( ). An * appears in place of

the number. Repeat these steps to change the remaining three numbers of the PIN.

ENWW Using job-storage features 73

Storing a print job

You can download a print job to the optional hard disk without printing it. You can then print the job at any time at the printer control panel. For example, you might want to download a personnel form, calendar , time sheet, or accou nting f orm that other users can gain access to and print.

To store a print job

To store a print job permanently on the optional hard disk, select the Stored Job option in the driver when printing the job.

To print a stored job

1 Press SELECT ( ) to open the menus. 2 Use U

P ARROW () or DOWN ARROW ( ) to scroll to RETRIEVE JOB, and then press SELECT

().

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user name, and then press SELECT

().

4 Use U

5 Use U 6 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user or job name, and then press

ELECT ( ).

P ARROW () or DOWN ARROW ( ) to scroll to PRINT, and then press SELECT (). P ARROW () or DOWN ARROW ( ) to scroll to the number of copies, and then press

ELECT ().

Deleting a stored job

Jobs stored on the optional hard disk can be deleted at the printer control panel.

To delete a stored job

1 Press SELECT ( ) to open the menus. 2 Use U

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to RETRIEVE JOB, and then press SELECT

().

P ARROW () or DOWN ARROW ( ) to scroll to the user name, and then press SELECT

().

4 Use U

5 Use U

P ARROW () or DOWN ARROW ( ) to scroll to the user or job name, and then press

ELECT ( ).

P ARROW () or DOWN ARROW ( ) to scroll to DELETE, and then press SELECT ().

74 2 Printing tasks ENWW

Managing and maintaining the

printer

Overview

This section explains how to manage and maintain the printer.



“Using the embedded Web server” on page 76



“Managing the print cartridge” on page 80



“Configuring e-mail alerts” on page 79



“Checking the printer configuration” on page 83



“Cleaning the printer” on page 87



“Cleaning the fuser” on page 89 (cleaning manually or automatically)



“Performing preventative maintenance” on page 91



“Replacing the stapler unit” on page 92

ENWW Overview 75

Using the embedded Web server

This printer comes equipped with an embedded W eb serve r . Use y our compute r’s standard W eb browser to gain access to printer information provided in the embedded Web server, including:



printer control panel messages



supply levels



tray configur ation



printer control panel menu configuration



printer configuration page



supplies status page (available only if you are using gen uine HP supplies)



printer event log



printer usage (types of print jobs)



network information



instant support (troubleshooting)



product support



printer alerts

You can also use the embedded Web server to perform the print job management functions that would usually be done at the printer control panel. These functions include:



changing printer settings



changing printer configuration



canceling print jobs

Updating embedded Web servers for multiple printers

You can use the embedded Web server plug-in for HP Web Jetadmin to configure embedded Web server parameters, such as alerts, on multiple printers at a time. The plug-in allows for batch configuration of all printers with both an embedded Web server and an optional hard disk installed. To obtain this plug-in, visit http://www.hp.com/go/webjetadmin

, click plug-ins, and then

click applications.

Gaining access to the embedded Web server

Note To use the embedded Web server, you must have an IP-based network and Web browser.

Type the IP address assigned to the printer into your Web browser to gain access to the embedded Web server. For example, if the printer IP address is 123.456.789.123, you would enter http://123.456.789.123 into your Web browser.

If you do not know the IP address for the printer, see the printer configuration page. For more information about printing a configurat ion page, see “Configuration page” on page 83.

76 3 Managing and maintaining the printer ENWW

Viewing embedded Web server pages

The embedded Web server has three different sections for providing detailed information about the printer:



Information pages



Settings pages



Network pages

The embedded Web server contents appear within three tabs located at the top of your Web browser screen. These tabs are divided into sections that are located on the left side of the browser. Click the section that you want to view. Under the section is a list of additional w e bsites (Other Links) that you might use frequently.

Note Each page on the Networking tab of the embedded Web server has access to Help. For

information about a particular page, click the Help icon.

Information pages

The information pages of the embedded Web server are the informational pages for the printer. These include:



Device status page

This page shows the printer control panel and the message that currently appears. The

AUSE/RESUME button also appears, so you can change the printer control panel menu

settings by using this page. Supply levels and the tray print media configuration are also shown.



Configuration page

The printer configuration page is displayed from this site in the embedded Web server. For more information, see “Configuration page” on page 83.



Event log page

This page shows the printer event log. For more information, see “PRINT EVENT LOG” on

page 167.



Supplies status page (available only if you are using genuine HP Supplies )

This page shows the le v e ls of th e supplies for the printer , calcul ation of the n u mber of pages remaining, and cartridge-usage information.



Device information pa ge

Provides network management information, including device description and IP address, as well as printer name, model number, and serial number.



Control panel page

This page shows the current control panel message.

ENWW Using the embedded Web server 77

Settings pages

The settings pages of the embedded W eb server allo w y ou to con figure the printer b y using your computer. These pages can be password-protected. Always consult with your network administrator before changing the printer configuration.



Configure device page

This page allows you to configur e all of the printer settings.



Alerts page

This page allows you to configur e who will be notified electronically for a variety of different printer events.



E-mail page

This page lists the e-mail addresses of the people who will receive electronic notification of printer events.



Security page

This page configures the password information for the embedded Web server. Password information should be configured only by the network administrator.



Configuring e-mail alerts

You can use HP Web Jetadmin or the embedded Web server to configure the system to alert you of problems with the printer. The alerts take the form of e-mail messages to the e-mail account or accounts that you specify.

You can configure the following:



the device that you want to monitor (in this case, the printer)



what alerts are to be received (for example, alerts for jams, paper out, ORDER CARTRIDGE, REPLACE CARTRIDGE, and cover open)



the e-mail account to which the alerts should be forwarded

For See the following section

HP We b Je tadmin

Embedded Web server



“HP Web Jetadmin software” on page 33 for general information about

HP We b Je tadmin



HP Web Jetadmin online Help for details about alerts and how to set them up



“Using the embedded Web server” on page 76 for general information

about the embedded Web server

ENWW Configuring e-mail alerts 79

Managing the print cartridge

This section provides information about HP print cartridges, how to store them, how to identify genuine ones, and their life expectan cy. Information also appears about non-HP print cartridges.

HP print cartridges

When you use a genuine new HP print cartridge, part number Q1338A (12,000-page cartridge for the HP LaserJet 4200 series) or Q1339A (18,000-page cartridge for the HP LaserJet 4300 series), you can obtain several types of information, such as the following:



amount of toner remaining



estimated number of pages remaining



number of pages printed

Non-HP print cartridges

Hewlett-Packard Company cannot recommend use of non-HP print cartridges, either new or remanufactured. Because they are not HP products, HP cannot influence their design or control their quality. Service or repair required as a result of using a non-HP print cartridge will covered under th e printer warranty.

If you use a non-HP print cartridge, the printer is unable to report the levels of the supplies f or the printer, calculation of the number of pages remaining, and cartridge-usage information.

not be

If the non-HP print cartridge was sold to you as a genuine HP product, please call the HP fraud hotline. (See “Contacting the HP fraud hotline” on page 145.)

Print-cartridge authentication

The printer will let you know that a print cartridge is not a genuine HP print cartridge when you insert it into the printer.

If the printer control panel message states that this is not a genuine HP print cartridge and you believe you purchased an HP print cartridge, call the HP fraud hotline. See “Contacting the

HP fraud hotline” on page 145.

Print-cartridge storage

Do not remove t he print cartridge from its package until you are ready to use it. The shelf life of a print cartridge in an unopened package is approximately 2.5 years.

CAUTION To prevent damage to the print cartridge, do not expose it to light for more than a few minutes.

Print-cartridge life expectancy

The life of the print cartridge depends on the amount of toner that print jobs require and the length of life for the components inside the cartridge. When printing text at 5 percent coverage (typical for a business letter), an HP print cartridge lasts an average of 12,000 pages (HP LaserJet 4200 series) or 18,000 pages (HP LaserJet 4300 series). This assum es that t oner density is set to 3 and EconoMode is off. (These are th e default settings. For details about these settings, see the description of

page 159.)

ECONOMODE and TONER DENSITY in “Print Quality submenu” on

At any time, you can verify life expectancy by checking the supply level, as described in

“Checking the supply level” on page 81.

80 3 Managing and maintaining the printer ENWW

Checking the supply level

You can check the supply (toner) level at the printer control panel, the embedded Web server, printer software, or HP W eb Jetadmin.

To check the supply level at the control panel

1 Press SELECT ( ) to open the menus. 2 Use U

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to INFORMATION, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to PRINT SUPPLIES STATUS PAGE, and

then press S

ELECT ( ). See “Supplies status page” on page 85 for information about the

supplies status page.

To check the supply level using the embedded Web server

1 In your Web browser, enter the IP address for the printer home page. This takes you to the

printer status page. (See “Gaining access t o the embedded Web server” on page 76.)

2 On the left side of the screen, click Supplies Sta tus. This takes you to the supplies status

page, which provides supply level information. (See “Supplies status page” on page 85 for information about the supplies status page.)

To check the supply level using the printer software

Three things are required to use this feature:



The Printer Status and Alerts software on the CD-ROM that came with the printer must be enabled on your computer.



The printer must be directly connected to your computer with a parallel cable.



You must have access to the Internet.

1 At the bottom right of your screen, double-click the Printer icon. This opens the status

window.

2 On the left side of the status window, click the Printer icon from which you want to obtain

status.

3 At the top of the status window, click the Supplies link. You can also scroll down to

Supplies Status.

Note If you want to order supplies , click Order Supplies. This opens a browser that produces a URL

from which to purchase supplies. Select the supplies you wish to order and finish the ordering process.

To check the supply levels in HP Web Jetadmin

In HP Web Jetadmin, select the printer device. The device status page shows supply-level information.

ENWW Managing the print cartridge 81

Print-cartridge interaction (shaking)

When you install a print cartridge for the first time, gently shake it from side to side to distribute the toner evenly inside the print cartridge. Due to the cartridge design, this is the only time you will need to shake the print cartridge.

Cartridge Low and Cartridge Out conditions

The printer alerts you if the print cartridge is low on toner or out of toner.

When the cartridge is low on toner

When the cartridge is low on toner, the printer contr ol panel shows the ORDER CARTRIDGE message. The remains in the print cartridge (at 5 percent coverage, about 1,800 pages remaining for the 12,000-page cartridge in the HP LaserJet 4200 series and about 2,700 pages remaining for the 18,000-page cartridge in the HP LaserJet 4300 series).

The default is for the printer to continue printing until the toner runs out, but you might prefer to have the printer stop instead of continuing when the for ex ample , if y ou w ant print quality to remain consist ently high during print jobs, or if y ou do not want the cartridge to run out during a long print job. To configure the printer to stop, set CARTRIDGE LOW=STOP (in the System Setup submenu of the Configure Device menu). (See

“CARTRIDGE LOW” on page 163.) Then, when

printing. You can resume printing by pressing S

ORDER CARTRIDGE message first appea rs wh en abo u t 15 percent of the toner

ORDER CARTRIDGE message first appear s —

ORDER CARTRIDGE appears , the printer will stop

ELECT ( ) for each print job.

When the cartridge is out of toner or drum life

The REPLACE CARTRIDGE message appears in one of these situations:



When the print cartridge is out of toner. If CARTRIDGE OUT is set to CONTINUE (in the System Setup submenu of the Configure Device menu), the printer continues printing without interaction until the cartridge reaches the end of drum life. HP does not guarantee print quality after the REPLACE CARTRIDGE message is first displayed. Replace the print cartridge as soon as possible. (See “Ordering information” on page 17.)

CARTRIDGE message remains until you replace the print cartridge. If CARTRIDGE OUT is set to STOP, the printer stops printing until you replace the print cartridge or resume printing by

pressing S



When the drum life of the print cartridge is out. You must replace the print cartridge to continue printing. No override is possible, even if toner remains in the cartridge. (See

“Ordering information” on page 17.)

ELECT ( ) for each print job.

This situation occurs to protect the pr int er.

The REPLACE

82 3 Managing and maintaining the printer ENWW

Checking the printer configuration

At the printer control panel, you can print pages that give details about the printer and its current configuration. The following information pages are described here:



Menu map



Configuration page



Supplies status page (includes information about print-cartridge use)



PS or PCL font list

For a complete list of printer information pages, see the Information menu at the printer control panel (“Information menu” on page 153).

Keep these pages nearby for troub leshooting. They are also useful if you contact HP Customer Care.

Menu map

Print the menu map to see the current settings for the menus and items available at the printer control panel.

To print a menu map

1 Press SELECT ( ) to open the menus. 2 Use U

3 Use U

You might want to store the menu map near the printer for reference. The content of the menu map varies, depending on the options curr ently installed in the printer. (Man y of these v alues can be overridden in the program or printer driver.)

For a complete list of control panel items and possible v alues, see “Control panel menus” on

page 151. To change a control panel setting, see “Printing and changing control panel menus” on page 26.

P ARROW () or DOWN ARROW ( ) to scroll to INFORMATION, and then press SELECT

().

P ARROW () or DOWN ARROW ( ) to scroll to PRINT MENU MAP, and then press

ELECT ().

Configuration page

Use the configuration page to vie w current printer settings , to help troub lesh oot printer proble ms, or to verify installation of optional accessories, such as memory (DIMMs), trays, and printer languages.

Note If an HP Jetdirect print server is installed, an HP Jetdirect configuration page prints as well.

HP LaserJet 4200n/tn/dtn/dtns/dtnsl and 4300n/tn/dtn/dtns/dtnsl printers come with an HP Jetdirect printer server installed.

ENWW Checking the printer configuration 83

To print a configuration page at the control panel

1 Press SELECT ( ) to open the menus. 2 Use U

P ARROW () or DOWN ARROW ( ) to scroll to INFORMATION, and then press SELECT

().

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to PRINT CONFIGURATION, and then press

ELECT ().

An example of the configuration page follows. The content of the configuration page varies, depending on the options currently installed in the printer.

Note You can also obtain configuration information in the embedded Web server. For details, see

“Using the embedded Web server” on page 76.

configuration page

1 Printer Information Lists the serial number, page counts, and other information for the printer. 2 Event Log Lists the number of entries in the event log, the maximum number of entries

viewable, and the last three entries.

3 Installed Personalities and Options Lists all printer languages that are installed (such as PS and PCL) and lists

options that are installed in each DIMM slot and EIO slot.

4 Memory Lists printer memory, PCL Driver Work Space (DWS), and

I/O buffering and resource saving information.

5 Security Lists the status of the printer control panel lock, control panel password, and

optional disk drive.

6 Paper Trays and Options Lists the size settings for all trays and lists optional paper-handling

accessories that are installed.

84 3 Managing and maintaining the printer ENWW

Supplies status page

Use the supplies status page to obtain information about the print cartridge installed in the printer, the amount of life left in the print cartridge, and the number of pages and jobs that have been processed. The page also lets you know when you should perform the next preventative maintenance. (See “Performing preventative maintenance” on page 91.)

Note You can also o btain supplies status information in the embedded Web server. For details, see

“Using the embedded Web server” on page 76.

To print a supplies status page at the control panel

1 Press SELECT ( ) to open the menus. 2 Use U

().

3 Use U

then press S

P ARROW () or DOWN ARROW ( ) to scroll to INFORMATION, and then press SELECT

P ARROW () or DOWN ARROW ( ) to scroll to PRINT SUPPLIES STATUS PAGE, and

ELECT ().

supplies status page

1 Supplies website Lists the local website for ordering supplies through the Internet. 2 Cartridge information Provides information about the amount of toner available in the print cartridge, print-

cartridge part number, and estimated pages remaining for the amount of toner left in the cartridge.

3 Printing statistics Lists statistics about total number of pages and jobs processed using this print

cartridge, as well as the first and last use date for this print cartridge.

4 Manufacture information Lists the print-cartridge serial number. 5 Recycling website Lists the website for information about returning used HP print cartridges. 6 Maintenance kit gauge Shows a gauge to let you know the remaining life of the maintenance kit

components.

ENWW Checking the printer configuration 85

PS or PCL font list

Use the font lists to see which fonts are currently installed in the printer. (The f ont lists also sho w which fonts are resident on an optional hard disk accessory or flash DIMM.)

To print a PS or PCL font list

1 Press SELECT ( ) to open the menus. 2 Use U

P ARROW () or DOWN ARROW ( ) to scroll to INFORMATION, and then press SELECT

().

3 Use U

P ARROW () or DOWN ARROW ( ) to scroll to PRINT PS FONT LIST or PRINT PCL

FONT LIST, and then press S

ELECT ().

The PS font list shows the PS fonts installed, and gives a sample of those fonts. The following information can be found on the PCL font list:



Font gives the font names and samples.



Pitch/Point indicates the pitch and point size of the font.



Escape Sequence (a PCL 5e progra mming command) is used to select the designated f ont. (See the legend at the bottom of the font list page.)

Note For step-by-step instructions about using printer commands to select a font with MS-DOS®

programs, see “Selecting PCL 6 and PCL 5e fonts” on page 177.



Font # is the number used to select f onts at the printer cont rol panel (not in the prog ram). Do not confuse the font # with the f ont ID, described belo w. The number indicates the DIMM slot where the font is stored.

• SOFT: Downloaded fonts, which stay resident in the printer until other fonts are downloaded to replace them, or until the printer power is turned off.

• INTERNAL: Fonts that permanently reside in the printer.



Font ID is the number you assign to soft fonts when you download them through software.

86 3 Managing and maintaining the printer ENWW

Cleaning the printer

Use the cleaning procedure on the following page every time you change the print cartridge or whenever print-quality problems occur . As much as possible, keep the printer fre e from dust an d debris.



Clean the outside of the printer with a slightly water-da mpened cloth.



Clean the inside with a dry, lint-free cloth.

CAUTION Do not use ammonia-based cleaners on or around the printer.

While cleaning the printer , be careful not to touch the transf er roller (the blac k, rubber roller located underneath the print cartridge). Skin oils on the roller can cause print-quality problems.

ENWW Cleaning the printer 87

Cleaning the inside of the printer

Use these steps to clean dust and residue from the inside of the printer.

To clean the inside of the printer

1 Turn the printer power off and unplug the power cord. 2 Open the top cover and remove the print cartridge.

WARNING!

Avoid reaching too far into the printer. The adjacent fusing area might be hot.

CAUTION

To prevent damage to the print cartridge, do not expose it to light for more than a few minutes.

3 Wipe any dust or dirt off the paper fee d guides (shaded areas) with

a dry, lint-free cloth.

Note

If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. (Hot water sets toner into fabric.)

4 Using the green handle, lift t he paper-a ccess plate and wipe o ff an y

residue with a dry, lint-free cloth.

5 Reinstall the print cartridge, close the top cover, plug in the power

cord, and turn the printer power on.

88 3 Managing and maintaining the printer ENWW

Cleaning the fuser

Run the printer cleaning page to keep the fuser free of toner and paper particles that can sometimes accumulate. Accumulation of toner and particles can cause specks to appear on the front or back side of your print jobs. (See “Specks” on page 125.)

To ensure opt im um print quality, HP recommends that you use the cleaning page e very time you replace the print cartridge or on an automatic interval that you can set up . I f y ou ha v e an op tional duplex er installed, you must run cleaning pages manually.

The cleaning procedure takes about 2.5 minutes to complete. A message (either CREATING CLEANING PAGE or CLEANING) appears on the printer control panel display while the cleaning is taking place.

Running the cleaning page manually

In order for the cleaning page to work properly, print the page on copier-grade paper (not bond, heavy, or rough paper).

If you have an optional duplexer installed, this cleaning method is the only one you can use. To ensure that automatic cleaning is off , see “Running the cleanin g page a utomatica lly” on page 90.

To run the cleaning page manually

1 If a duplexer is installed, open the rear output bin. 2 Press S 3 Use U

4 Use U

5 Use U

press S

ELECT ( ) to open the menus.

P ARROW () or DOWN ARROW ( ) to scroll to CONFIGURE DEVICE, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to PRINT QUALITY, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to CREATE CLEANING PAGE, and then

ELECT ().

6 Follow the instructions on the cleaning page to complete the cleaning process. 7 Close the rear output bin.

ENWW Cleaning the fuser 89

Running the cleaning page automatically

Using the procedure below, you can set the printer to print cleaning pages automatically at an interval that you select. In order for the cleaning page to run without intervention, you must keep the selected size and plain paper type available in the printer. The printer will not interrupt a printing job in process.

If you have an optional duplexer installed, make sure that automatic cleaning is turned off. Run cleaning pages manually only. (See “Running the cleaning page manually” on page 89.)

To run the cleaning page automatically

1 Press SELECT ( ) to open the menus. 2 Use U

3 Use U

4 Use U

5 Use U 6 Use U

7 Use U

8 Use U

9 Use U

P ARROW () or DOWN ARROW ( ) to scroll to CONFIGURE DEVICE, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to PRINT QUALITY, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to AUTO CLEANING, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to ON, and then press SELECT (). P ARROW () or DOWN ARROW ( ) to scroll to CLEANING INTERVAL, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to the desired interval between

1,000 and 20,000 pages, and then press S

P ARROW () or DOWN ARROW ( ) to scroll to AUTO CLEANING SIZE, and then press

ELECT ().

P ARROW () or DOWN ARROW ( ) to scroll to the paper size that you want the

printer to use for cleaning pages (A4 or LETTER), and then p ress S

ELECT ( ) to save your selection.

ELECT ( ) to save your

selection.

The printer automatically prints a cleaning page at the interval and page size that you selected. You can discard the output page created by the cleaning process.

90 3 Managing and maintaining the printer ENWW

Performing preventative maintenance

You should replace certain parts when the PERFORM PRINTER MAINTENANCE message appears on the printer control panel display. This will help ensure that your printer maintains optimum performance.

The maintenance message will appear every 200,000 pages. The message can be temporarily cleared for approximately 10,000 pages using the CLEAR MAINTENANCE MESSAGE item on the Resets submenu. (See “CLEAR MAINTENANCE MESSAGE” on page 166.) To check the number of pages the printer has printed since new maintenance-kit components were installe d , print either a configuration page or a supplies status page . (See “Configur ation page” on page 83 or “Supplies status page” on page 85 for details.)

To order the printer maint enance kit, see “Ordering information” on page 17. The kit includes:



fuser



rollers (transfer, pickup, and feed)



installation instructions

Note The printer maintenance kit is a consumable item and is not covered under the original printer

warranty or under most extended warranties.

After a maintenance kit is installed, the maintenance-kit counter must be reset.

To reset the maintenance-kit counter

1 Turn the printer power off. 2 Hold down S

( ) until all three printer control panel lights flash once, and then remain on. This might take up to 10 seconds.

3 Press U 4 Press S

Note Perf orm this procedure only after a maintenance kit has been installed. Do not use this procedure

to temporarily clear the PERFORM PRINTER MAINTENANCE message.

ELECT ( ), and then turn the printer power on. Continue holding do wn SELECT

P ARROW ( ) to scroll to NEW MAINTENANCE KIT. ELECT ( ) to reset the maintenance-kit counter.

ENWW Performing preventative maintenance 91

Replacing the stapler unit

Removing and replacing the stapler unit

Use these steps to replace a defective stapler unit in the optional stapler/stacker.

To remove and replace the stapler unit

1 Locate the stapler unit on the right side of the stapler/stacker. 2 Rotate the stapler unit toward the front of the printer until the unit

clicks. Hold the stapler unit in this open position.

3 Push down on the tab at the top of the stapler unit. 4 Hold the tab down and pu ll the staple r un it up a nd out of th e st apler /

stacker.

5 Disconnect cable that connects the stapler unit to the stapler/

stacker. (Only the blue part detaches.) Release the white tab that contains the blue cable connector by opening the tab to the left.

92 3 Managing and maintaining the printer ENWW

6 Remove the new stapler unit from its packagin g. 7 Connect the cable on the new stapler unit to the stapler/stacker. 8 Place the peg located on the bottom of the new stapler unit into the

hole in the stapler/stacker.

9 Press down on the tab at the top of the stapler unit and push the

unit into the stapler/stacker.

10 Rotate the stapler unit toward the rear of the printer until the unit

clicks into place.

11 If the stapler cartridge is not installed in the stapler unit, install it

now. (See “To load staples” on page 41.)

ENWW Replacing the stapler unit 93

94 3 Managing and maintaining the printer ENWW

Problem solving

Overview

This section will help you to troubleshoot and solve minor printer problems.

“Clearing jams” on page 96 Occasionally, paper can jam during printing. This section will help you to

locate jams, properly clear them from the printer, and solve repeated jams.

“Understanding printer messages” on page 109

“Understanding accessory lights for the stacker and stapler/stacker” on page 122

“Correcting print-quality problems” on page 124

“Determining printer problems” on page 131

“Troubleshooting the optional hard disk” on page 139

“Troubleshooting PS errors” on page 140

“Communicating with an optional HP Jetdirect print server” on page 141

The printer control panel display shows various messages. It shows printer status messages, such as INITIALIZING, and messages that require action, such as that require action or indicate a problem and provides instructions for what to do. Self-explanatory messages are not included.

This section explains errors that might occur when you are printing to the stacker or stapler/stacker accessory. This section describes error conditions indicated by the accessory lights and solutions to try.

The printer should produce print jobs of the highest quality. If print jobs do not look sharp and clear, defects such as lines, speck s, or smears appear, or paper is wrinkled or curled, use this section to troubleshoot and solve the output-quality problem.

Before you can fix a printer problem, you must understand where the problem lies. Use the flowchart in this section to determine the printer problem, and then follow the corresponding troubleshooting suggestions.

If you have an optional printer hard disk accessory, this sectio n ca n he l p you identify errors that might occur while using it.

This section describes errors that might occur when you are printing PostScript print jobs and solutions to try.

If you have an optional HP Jetdirect print server card and network print jobs are not reaching the printer, you can use the steps in this section to troubleshoot the issue.

CLOSE TOP COVER. This section lists messages

ENWW Overview 95

Clearing jams

If a jam message appears on the printer control panel display, look for jammed paper or other print media in the locations indicated in the figure belo w. Then see the procedure f or clearing the jam. You might need to look for paper in other locations than indicate d in the jam me ssage . If th e location of the jam is not obvious, look first in the top-cover area underneath the print cartridge.

When clearing jams, be very careful not to tear jammed paper. If a small pi ece of paper is left in the printer, it could cause additional jams. If paper jams are a recurring pr oblem, see “Solving

repeated paper jams” on page 108.

Note After you have cleared the jammed paper, you must open and then close the top cov er to clear

a jam message.

Jam locations

Front

1 Top-cover and print-cartridge areas 2 Optional envelope feeder 3 Tray areas (tray 1, tray 2, and optional trays) 4 Optional duplexer 5 Fuser area 6 Output areas (top, rear, and optional stacker or stapler/stacker)

Back

Note Loose toner might remain in the printer after a jam and cause output-quality problems. These

problems should clear up within a few pages.

96 4 Problem solving ENWW

Clearing jams from the top-cover and print-cartridge areas

Clear paper jams that occur during the printing process using this procedure.

To clear jams from the top-cover and print-cartridge areas

1 Open the top cover and remove the print cartridge.

CAUTION

To prevent damage to the print cartridge, do not expose it to light for more than a few minutes.

2 Use the green handle to lift the paper-access plate. 3 Slowly pull the jammed paper out of the printer. Do not tear the

paper. If paper is difficult to remove, try clearing it from the tray area. (See “Clearing jams from the trays” on page 100.)

Note

Avoid spilling loose toner. Using a dry, lint-free cloth, clean any loose toner that might have fallen into the printer. If loose toner falls into the printer, it might cause temporary problems with print quality. Loose toner should clear from the printer after a few pages are printed.

If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. (Hot water sets toner into fabric.)

4 Open tray 1 and remove the entrance cover. If paper is present,

remove it.

5 Rotate the paper guide to chec k for additional jammed paper

underneath. If jammed paper is present, remove it.

ENWW Clearing jams 97

6 Replace the entrance cover and close tray1. 7 Reinstall the print cartridge and close the top cover. 8 If a jam message persists, there is still jammed paper in the printer.

Look for the jam in another location. (See “Jam locations” on

page 96.)

If you are using a non-HP print cartridge, the message

CARTRIDGE DETECTED

Press P

AUSE/RESUME to continue.

might appear on the printer control panel display.

NON HP

98 4 Problem solving ENWW

HP LaserJet 4200n User Manual [fr]

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

About the documentation

Where to look for information

Setting up the printer

Using the printer

Printer basics

Overview

Printer features and benefits

Printer configurations

Printer parts and locations

Accessories and supplies

Moving the printer

Ordering information

Ordering through service or support providers

Ordering directly through the embedded Web server

Ordering directly through the printer software

Part numbers

Control panel layout

Control panel lights

Control panel buttons

Using the printer Help (?) system

Printing and changing control panel menus

Accessory lights

Printer software

Printer drivers

Software for Windows-based computers

Software for Macintosh computers

Software for networks

Printing tasks

Overview

Selecting the output bin

Printing to the top (standard) output bin

Printing to the rear output bin

Orientation of paper when a stapler is installed

Stapling documents

Loading staples

Loading trays

Selecting which tray is used for printing

Printing by type and size of paper (locking trays)

Selecting the correct fuser mode

Printing envelopes

Feeding envelopes automatically (optional envelope feeder)

Installing the optional envelope feeder

Removing the optional envelope feeder

Loading envelopes in the optional envelope feeder

Printing special paper

Printing labels

Printing transparencies

Printing on paper with a special finish

Printing small sizes, custom sizes, or heavy paper

Setting custom paper sizes

Guidelines for printing both sides of paper

Orientation of paper for duplexing

Layout options for printing both sides of paper

Using printer driver features

Using job-storage features

Quick copying a job

Deleting a quick copy job

Proofing and holding a job

Deleting a held job

Printing a private job

Deleting a private job

Storing a print job

Deleting a stored job

Overview

Using the embedded Web server

Gaining access to the embedded Web server

Viewing embedded Web server pages

Configuring e-mail alerts

Managing the print cartridge

Checking the supply level

Print-cartridge interaction (shaking)

Cartridge Low and Cartridge Out conditions

Checking the printer configuration

Menu map

Configuration page