Corel PDF Fusion 1.0 Instruction Manual

Version 1.0 April 2011

Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

What is in this document? What other information is available? Font conventions

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Chapter 1: Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

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1.1 What is Corel PDF Fusion?

1.2 How to use this manual

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Chapter 2: How to install Corel PDF Fusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

2.1 What are the installer options?

2.2 What you need

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2.3 Installing Corel PDF Fusion

2.4 Removing Corel PDF Fusion

2.5 Entering your serial number

2.6 Associating XPS and PDF files with Corel PDF Fusion

2.7 The file system

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2.8 Open Corel PDF Fusion

2.9 Open Corel PDF Converter

2.10 Product registration

2.11 Product update

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Chapter 3: Getting to know Corel PDF Fusion . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

3.1 What can you do with Corel PDF Fusion?

3.2 How do you use Corel PDF Fusion?

3.3 What is a document format or PDL?

3.4 What are the features of Corel PDF Fusion?

3.5 What next?

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Chapter 4: The Corel PDF Fusion work area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

4.1 Open Corel PDF Fusion

4.2 The Page, Assembly, Flick and Presentation View

4.3 The Navigation pane

4.4 Customize your work area

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Chapter 5: The Corel PDF Batch Converter work area . . . . . . . . . . . . . . . . . . .57

5.1 Open Corel PDF Batch Converter

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Chapter 6: How do I...? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

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6.1 Convert files

6.2 Create a new document from existing files

6.3 Add empty pages to an existing document

6.4 Add existing pages to an existing document

6.5 Remove pages from an existing document

6.6 Prepare a document for distribution

6.7 Print a document

6.8 Find and Redact text—one or more instances

6.9 Redact text or area—single instance

6.10 Find and replace text—one or more instances

6.11 Add comments/notes

6.12 Add notes containing selected text

6.13 Add text annotations

6.14 Add bookmarks

6.15 Add free text annotations

6.16 Add hyperlinks

6.17 Change the destination of the output file

6.18 Produce more compact PDF files

6.19 Produce PDF files that can be sent by e-mail

6.20 Produce files for fast web viewing

6.21 Launch application to view the file when complete

6.22 Share setups

6.23 E-mail documents

6.24 E-mail comments

6.25 Find the version number of Corel PDF Fusion

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6.26 Remove tooltips or tool labels from Corel PDF Fusion

6.27 Add security to a document

6.28 Add a watermark to a document

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Chapter 7: Document settings and security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

7.1 Document Settings

7.2 Security Settings

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Chapter 8: Working with annotations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

8.1 Working with bookmarks

8.2 Working with comments and annotations

8.3 Free text annotations

8.4 Adding hyperlinks

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8.5 Spell check comments and free text

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Chapter 9: Setups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

9.1 What is a setup?

9.2 Managing setups

9.3 Setup manager reference

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9.4 PDF document setup

9.5 XPS document setup

9.6 Word document setup

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Chapter 10: Add-ins for Microsoft Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129

10.1 Using Add-ins for Microsoft Office

10.2 Add-in settings for Microsoft Word

10.3 Add-in settings for Microsoft PowerPoint

10.4 Add-in settings for Microsoft Excel

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Appendix A: Keyboard shortcut reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

How to use shortcut keys File menu Edit menu View menu Document menu Advanced menu Windows menu Help menu

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Appendix B: Supported document formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Word processing Spreadsheet Presentation Raster image Vector image Text and markup Other

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Preface

This document provides all the information you need to install and use Corel®PDF

™

Fusion

What is in this document?

This document provides the following information:

• Chapter 1, “Introduction” describes what Corel PDF Fusion is, what is supplied, and what you require.

• Chapter 2, “How to install Corel PDF Fusion” tells you how to install and uninstall Corel PDF Fusion.

• Chapter 3, “ Getting to know Corel PDF Fusion” describes what Corel PDF Fusion can do, how to use it and provides information on the various features.

• Chapter 4, “The Corel PDF Fusion work area” describes the various views available along with the Navigation pane.

• Chapter 5, “The Corel PDF Batch Converter work area” tells you about the Corel PDF Converter work area.

• Chapter 6, “How do I...?” answers all your “How do I...?” questions.

• Chapter 7, “Document settings and security” describes the various document settings and security options.

• Chapter 8, “Working with annotations” describes all you need to know about bookmarks and comments (annotations).

• Chapter 9, “Setups” provides all the information you need to create, configure and manage your output setups.

• Chapter 10, “Add-ins for Microsoft Office” describes how to use Corel Fusion from Microsoft

• Appendix A, “Keyboard shortcut reference” provides various tables listing the Corel PDF Fusion keyboard shortcuts.

• Appendix B, “Supported document formats” provides various tables listing the input document formats supported by Corel PDF Fusion.

Office applications.

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What other information is available?

For further information you should consult the following documents:

Release notes

The Release notes cover technical aspects of Corel PDF Fusion, including installation and any late breaking technical news. As such, it should be considered the first point of reference with respect to any technical issues. The information in the release notes is always the most up to date source.

For the latest version of the release note go to: http://www.corel.com

Font conventions

The following fonts and styles are used throughout this documentation.

1 Paragraphs that are numbered and use this font contain instructions that you should

follow in the order shown.

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• Paragraphs that are bulleted contain either a series of points or a list of available options.

Text written in this sans-serif bold face represents a menu title, a menu item, key press, or a control item in a dialog box. Text including an angle bracket ( > ) indicates both a menu and the option in that menu. For example: “choose the File > Open... option” is a shorthand method of referring to the Open... menu option in the File menu.

Text written in smaller

Text written in this

sans-serif-bold face is a file name or path.

typewriter

face represents a piece of code, or text displayed by the

application.

italic

When a term is written in

, it is the first mention of an important concept. This

concept is explained in the text immediately following, in the glossary, or both.

This format

Is used to describe the various menu options. It allows you to quickly scan the list for the required information.

NOTE: Text indicated by starting with the word “NOTE” in the left margin is important and should be read

carefully. A Note, like this one, is often a suggestion that may save you work, improve performance, or improve the quality of output.

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Chapter 1 Introduction

WELCOME to Corel®PDF Fusion™—the application that lets you convert, view and make corrections to documents.

1.1 What is Corel PDF Fusion?

Corel PDF Fusion is a ground-breaking tool that lets you create, correct, assemble and merge different types of document. Corel PDF Fusion is easy to use. You can complete everyday tasks in seconds, such as pulling together reports or documents from existing material currently in different formats. You can also create industry-standard PDF, XPS and DOC files to share, collaborate, archive and print.

In the Trial period, Corel PDF Fusion is fully featured for 30 days. After this period Corel PDF Fusion remains fully featured and lets you view and print documents, but any files you save are watermarked.

NOTE: Upon purchasing a serial number, files that were previously saved with a watermark will still have

a watermark.

When you purchase a Serial number, you have access to all the features of Corel PDF Fusion and Corel PDF Converter and your files are not watermarked.

1.2 How to use this manual

When Corel PDF Fusion is installed, see Chapter 2, “How to install Corel PDF Fusion”, or go to Chapter 3, “ Getting to know Corel PDF Fusion”. This chapter tells you what you can do with Corel PDF Fusion and provides basic instructions on how it is used. Also provided in this section is a detailed description of the Corel PDF Fusion features.

For more detailed information on the features available in the various views go to

Chapter 4, “The Corel PDF Fusion work area”.

For more information on Corel PDF Converter see Chapter 5, “The Corel PDF Batch

Converter work area”.

Chapter 6, “How do I...?” provides step-by-step guides on how to use the various Corel

PDF Fusion features and functions.

For more information on Document Security and using annotations (bookmarks and comments) see Chapter 7, “Document settings and security” and Chapter 8, “Working

with annotations”.

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Chapter 9, “Setups” describes how to create, configure and manage your output setups.

This is mainly for Corel PDF Converter but you can access these setups from Corel Fusion.

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When Corel PDF Fusion is installed you install the Add-ins for Microsoft Office which allow one-click document conversion from Word, Excel

and PowerPoint®applications.

See Chapter 10, “Add-ins for Microsoft Office”.

Appendix A, “Keyboard shortcut reference” has lists of all the shortcut and accelerator

keys you can use.

Use Appendix B, “Supported document formats” to find out which document formats you can use with Corel PDF Fusion.

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Chapter 2 How to install Corel

PDF Fusion

This chapter describes the system requirements and how to install Corel PDF Fusion.

• “What are the installer options?” on page 9

• “What you need” on page 10

• “Installing Corel PDF Fusion” on page 11

• “Removing Corel PDF Fusion” on page 12

• “Entering your serial number” on page 13

• “Associating XPS and PDF files with Corel PDF Fusion” on page 13

• “The file system” on page 14

• “Open Corel PDF Fusion” on page 14

• “Product registration” on page 14

• “Product update” on page 15

NOTE: Before installing you should check the system requirements. For more information see

need” on page 10

2.1 What are the installer options?

An easy to use installer is provided for Corel PDF Fusion. During the installation you are provided with various options:

• You can install a Corel PDF Fusion for a trial period of 30 days, and enter a serial number at a later time without the need to re-install.

• You can associate one or more file types with Corel PDF Fusion making it their default application.

• You can fully uninstall the Corel PDF Fusion.

The following licensing options are available:

Viewer, conversion, 30 day advanced feature trial period—no serial number

Corel PDF Fusion is installed and fully featured for a trial period of 30 days. After this period, Corel PDF Fusion changes to “viewer mode”. It remains fully featured, in that you can convert, view and print documents, but all saved output is watermarked. There is no time limit to the viewer mode period.

“What you

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Advanced features—full mode

NOTE: Upon purchasing a serial number, files that were previously saved with a watermark will still have

a watermark.

2.1.1 Detecting previous installs

The installer detects any previously installed version of a Corel PDF Fusion and, if found, displays a prompt for you to remove or repair the previous install before continuing the installation.

The previously installed version must be uninstalled before you can continue with a new installation. For more information see “Removing Corel PDF Fusion” on page 12.

2.2 What you need

Corel PDF Fusion can be run on the following operating systems:

• Microsoft with .NET 3.5. If .NET 3.5 is not installed you cannot use the Add-ins for Microsoft Office

2003.

• Microsoft Enterprise with Service Pack 1 or 2 (32-bit or 64-bit).

• Microsoft

• Microsoft bit).

Windows XP Home or Professional with Service Pack 3 (32-bit or 64-bit)

Windows Vista®Home Basic, Home Premium, Business, Ultimate, or

Windows Server®2003 with Service Pack 2 (32-bit or 64-bit).

Windows Server®2008 (32-bit or 64-bit).

Windows 7 Starter, Home Premium, Professional and Ultimate (32-bit or 64-

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Corel PDF Fusion is installed and fully featured with no watermarks on any saved output.

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The following system specifications are required:

• 1.3 GHz or faster processor.

• A minimum of 512 MB of RAM.

• A minimum of 250 MB of available hard-disk space.

• A minimum of 1024 x 768 screen resolution.

The following are recommendations:

• Dual-core processor.

• 1 GB or more of RAM.

Optional items:

• Microsoft

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Office 2003, Office 2007, or Office 2010.

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OW TO INSTALL COREL PDF FUSION

2.3 Installing Corel PDF Fusion

This section describes how to install the Corel PDF Fusion.

Before installing Corel PDF Fusion make sure that it and any Microsoft Office applications are not running.

1 Double-click CorelPDFFusionInstaller_x86_EN.exe to start the installer wizard.

NOTE: On Windows 7 the User Access Control message “Do you want to allow the following program to

make changes to this computer” appears. Check that the program is the Corel PDF Fusion Installer and click Yes.

NOTE: An error message is displayed if you attempt to run a 32-bit installer on a 64-bit platform or a 64-

bit installer on a 32-bit platform.

2 Select Next > to continue, < Back to return to a previous screen or Cancel to abort

the install.

NOTE: If you have a previously installed version of Corel PDF Fusion on your computer, a Modify, Repair

or Remove prompt appears. Select the Remove option to remove the previously installed version, or Cancel to abort. See done you must restart the installer.

“Removing Corel PDF Fusion” on page 12

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3 Read the Software License Agreement and if you agree to it select I accept the terms

in the license agreement and then click Next >. If you do not, select I do not accept the terms in the license agreement to abort the install.

4 To use the default location for the application click Next > in the Destination Folder

screen. To change the default location for the application select Change... and navigate to or enter a new location in the Change Current Destination Folder dialog followed by selecting OK and then Next >.

5 In the Setup Type screen choose Complete to install all required components and then

select Next >. To remove items from the install select Custom followed by Next >. You are presented with the Custom Setup screen. For each component click the downarrow and select the required option. When the options are selected click Next >.

6 In the Installation Options screen the option to Associate .pdf and .xps file extensions

with this application is selected by default. If you do not want this association, remove the selections. If you choose to associate PDF and XPS file extensions with Corel PDF Fusion, all PDF and XPS files are opened by default in Corel PDF Fusion and have Corel PDF Fusion icons. If you wish, this can be changed later. See “Associating XPS and PDF

files with Corel PDF Fusion” on page 13.

7 If you have a serial number choose I have a serial number for Corel PDF Fusion

advanced features and enter the serial number into the field below. Use copy and paste for accuracy. If you do not have a serial number select the install free and 30 day trial option. Click Next > to continue.

8 In the Ready to Install the Program screen click Next > to continue.

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9 If a Windows Security message appears prompting you to allow the installation of the

device software, in particular the Corel Printer, click Always trust software from “Corel Corporation” followed by Install. If you do not install this printer you will not be able to print to Corel PDF Fusion from a desktop application.

NOTE: If you are installing on Windows XP and a Windows Security message appears prompting you to

allow the installation of the printer driver software, click printer you will not be able to print to Corel PDF Fusion from a desktop application.

NOTE: If you have Microsoft Office 2003 and the message “you must close all Office applications before

installing” appears, click OK and Finish. Now close any Office applications and re-start the installer.

10 When the Installation Wizard Completed screen appears click Finish to complete the

installation. Corel PDF Fusion is installed and ready for use. To view the installation log select that option before selecting Finish.

2.4 Removing Corel PDF Fusion

This section describes how to remove Corel PDF Fusion from your computer. Use the Add or Remove Programs method as described below. Alternatively, you can use the method described in “Modify, repair or remove the program” on page 12.

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1 Make sure that Corel PDF Fusion is not running.

2 Select Control Panel.

3 Select Add or Remove Programs (XP), Programs (Vista) or Programs and Features

(Windows 7).

4 Select Corel PDF Fusion followed by the Remove (XP) or Uninstall (Vista and Windows

7).

5 Click Finish and choose whether you want to restart your computer now or later (if

those options appear).

2.4.1 Modify, repair or remove the program

The modify, repair or remove options appear if you run the installer (CorelPDFFusionInstaller_x86_EN.exe The Modify option allows you to install or remove parts of the application such as the Microsoft Add-ins. The Repair option re-installs the application. This is useful if, for example, you have accidentally removed an essential part of the application. The Remove option removes the application.

If you choose Modify you can select a Custom install and then use the drop-down options in the Custom Setup screen to choose the items to install. To install an option select This feature, and all subfeatures, will be installed on the local hard drive. To remove an option select This feature will not be available. Continue the installation as previously described in “Installing Corel PDF Fusion” on page 11.

) when Corel PDF Fusion is already installed.

The Repair option re-installs the complete application.

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Use the Remove option to remove the application from your computer. If a File in use screen appears select Automatically close and attempt to restart applications followed by OK.

2.5 Entering your serial number

During the installation procedure you are given the opportunity to enter a serial number to enable Corel PDF Fusion. Use the following procedure if you did not do enter your serial number or if you want to upgrade from viewer mode to a full version:

1 Double-click the Corel PDF Fusion icon or select All Programs > Corel PDF Fusion >

Corel PDF Fusion to open the application.

2 Select Help > Enter Serial Number.... This displays the serial number dialog.

3 Enter your serial number, using copy and paste for accuracy, and click OK. If the serial

number is correct and accepted a message appears. If “VIEWER” is displayed on the Welcome screen it is removed. If the serial number is invalid you are given another opportunity to enter the correct key.

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4After entering your serial number you must re-start Corel PDF Fusion so that the

watermarks are disabled.

NOTE: To purchase a serial number select Help > Buy or Help > About and the click the Buy button on

the About Corel PDF Fusion dialog.

NOTE: Once your serial number is accepted and Corel PDF Fusion is started you are presented with a

Product Registration dialog. For more information see

“Product registration” on page 14

2.6 Associating XPS and PDF files with Corel PDF Fusion

During the installation procedure you are given the opportunity to associate .pdf and .xps files with Corel PDF Fusion. This means that all PDF and XPS files are opened, by default, in Corel PDF Fusion and have Corel PDF Fusion icons. If you decided not to do this and want to do it now, or, if you want to remove the association between these file types and Corel PDF Fusion, use the following procedure:

NOTE: Do this procedure once for PDF files and once for XPS document files.

1 Find either a PDF or XPS document file.

2 Right-click the file and select Properties from the pop-up menu.

3 Under the General tab in the “Type of file” “Opens with” section click the Change

button. An “Opens with” dialog appears.

4 If Corel PDF Fusion is displayed select it. Otherwise, use the Browse option and go to

C:\Program Files\Corel\Corel PDF Fusion\ and select CorelFusion.exe and click Open.

5 Click OK in the Open with dialog and OK in the Properties dialog to close it. Notice

that all documents of the selected file type now display the chosen application icon.

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2.7 The file system

Corel PDF Fusion, by default, is installed at the following location:

C:\Program Files\Corel\Corel PDF Fusion\

In addition, the Corel PDF Creator printer is installed which can viewed by selecting:

Printer and Faxes (XP), Printer (Vista) or Device and Printers (Windows 7).

2.8 Open Corel PDF Fusion

To open Corel PDF Fusion, perform one of the following actions:

• Double-click the Corel PDF Fusion desktop icon.

• Select All Programs > Corel PDF Fusion > Corel PDF Fusion.

To find out more about Corel PDF Fusion see “ Getting to know Corel PDF Fusion” on

page 16.

NOTE: When Corel PDF Fusion is started for the first time your are presented with a Product Registration

form. For more information see

“Product registration” on page 14

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2.9 Open Corel PDF Converter

To open Corel PDF Converter:

• Select All Programs > Corel PDF Fusion > Corel PDF Batch Converter.

To get started with Corel PDF Batch Converter see “ Getting to know Corel PDF

Fusion” on page 16.

2.10 Product registration

If during the installation process you did not enter a serial number, you are presented with a product registration form when Corel PDF Fusion is started. This form should be completed. Once the form is completed it does not appear again. If it is not completed it appears each time you start the application.

NOTE: Because the registration form is from a web server it causes Corel PDF Fusion to startup more

slowly. Completing the registration form ensures that it is not subsequently displayed.

If during the installation process you entered a serial number or you have subsequently entered a serial number, you are presented with a product registration form when Corel PDF Fusion is started. This form should be completed.

NOTE: Product registration requires a connection to the internet and your default browser is used. An

attempt is made to automatically determine the proxy settings. However, in some circumstances they may need to be modified manually. See

“Web tab” on page 55

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2.11 Product update

To check for product updates select Help > Check for Updates.

If no update is available a message appears. If an update is available a dialog with a Download button appears. Select Download to launch your default browser allowing the latest installer to be downloaded.

If your product is registered Corel PDF Fusion automatically checks for product updates every 28 days. This can be disabled. For more information see “Automatically check for

updates” on page 53.

NOTE: The product update requires a connection to the internet and your default browser is used. An

attempt is made to automatically determine the proxy settings. However, in some circumstances they made need to be modified manually. See

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Chapter 3 Getting to know Corel

PDF Fusion

This chapter provides you with the following information:

• “What can you do with Corel PDF Fusion?” on page 16

• “How do you use Corel PDF Fusion?” on page 17

• “What is a document format or PDL?” on page 18

• “What are the features of Corel PDF Fusion?” on page 19

• “What next?” on page 26

3.1 What can you do with Corel PDF Fusion?

Corel PDF Fusion lets you open and display various common document file types. When these files are open you can add, remove or edit bookmarks and comments/annotations; search for text items and correct them. In addition to this, you can mark page areas or text for obliterate or hide the contents. You have full control over the security of your documents.

redaction.

This is the process of “blacking” out the page content to censor,

One of the best features of Corel PDF Fusion is the ability to drag-and-drop one or more pages from one document into another. This lets you combine documents, which may exist in various document formats, into a single coherent document. You can save this new document in one of the various common file formats. Corel PDF Fusion is used to convert documents from one document format into another.

You don’t need to convert files to modify them. The output document format is decided when you save.

Corel PDF Converter lets you create PDF, XPS and Word files from a variety of desktop document formats. This is done by dragging-and-dropping files onto the application. You can print to the Corel PDF printer from your desktop applications and create PDF files. In addition to this, you have a one-click facility that provides direct PDF creation from your Microsoft Office Word, Excel control over the format of your created documents.

and PowerPoint®applications. You have complete

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3.2 How do you use Corel PDF Fusion?

This section gives you an overview of how to use Corel PDF Fusion.

3.2.1 Using Corel PDF Fusion

Corel PDF Fusion is easy to use. You can create a new document or open one or more existing documents to modify. You can drag and drop pages from one document into another to combine these documents. For example, you can open PDF or XPS documents and combine pages from these documents in any way you choose.

When you have finished building your document you can save it in PDF, XPS or Word formats.

Corel PDF Fusion has four ways of viewing your documents:

• Page View is where you view a single document, correct text, and add bookmarks and annotations. See “Page View” on page 31.

• Assembly View presents all open documents simultaneously, and provides the ability to change, combine and assemble pages. See “Assembly View” on page 37.

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• Flick View is a specialized view for a single document, is designed for ease of page turning and lets you view the layout of a whole document. See “Flick View” on page 42.

Presentation View

•

is a full-screen reading mode. See “Presentation View” on page 43.

NOTE: Multiple documents can be opened, each one identified by its own tab. Use drag-and drop to re-

order these tabs.

3.2.1.1 Notes on converting Microsoft Office Word, Excel or PowerPoint documents

If you attempt to open a Microsoft Office document (Word, Excel or PowerPoint) using drag and drop, but the document is already open in the Microsoft application, a warning dialog is displayed. To continue, close the document in the Microsoft Office application and select Retry. This converts the document using the Corel PDF Converter printer driver. Select Ignore to import the document using Corel Fusion’s own import facility.

3.2.2 Using Corel PDF Converter

With Corel PDF Converter you start the program, choose your desired output format and then drag and drop files for conversion onto the application. Alternatively, print to the Corel PDF printer from your Desktop or Office applications.

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3.3 What is a document format or PDL?

Corel PDF Fusion supports several document formats sometimes called PDLs (Page

escription Languages). PDLs are the different ways that applications internally describe

D the content of documents. Corel PDF Fusion can use the following document formats:

PDF

(Portable Document Format.) A file format created by Adobe Systems for document exchange. Several versions of PDF are used including v1.3, v1.4, v1.5, v1.6, and v1.7. PDF files have a file extension of .pdf.

PDF files can be selected for input to and output from Corel PDF Fusion.

NOTE: Corel PDF Fusion opens documents that are PDF compatible, but not named with a *.pdf

extension. When documents of this type are subsequently saved a .pdf extension is added to the file name.

PDF/A-1b

A file format designed for the long-term archiving of documents. PDF/A1b is a subset of PDF, omitting those PDF features which are not suited to archiving.

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Microsoft Office

XPS v1.0

PNG

(PostScript language.) A dynamically typed programming language. PostScript language files are often created in the background when you “Print to file”. These files have a

.ps file extension. PostScript language files

can be input to Corel PDF Fusion.

Note that

.prn PostScript language files are treated in much the same

way as PostScript language files.

These are the formats you create when using Microsoft Office Word, PowerPoint and Excel applications and have

.doc, .docx, .ppt, .pptx, .xls

and .xlsx. file extensions. Microsoft Office files are read by Corel PDF Fusion. Microsoft Word files can be output from Corel PDF Fusion by using the Save as or Export option.

A fixed-layout document format designed to preserve document fidelity, based on XML. XPS documents have a

.xps file extension. XPS

documents can be selected for input to and output from Corel PDF Fusion.

Portable Network Graphics (PNG) is a bitmapped image format using lossless data compression. PNG files usually have the extension

.png. PNG files can only be created from Corel PDF Fusion using the

.PNG or

Export option. See “Convert (Export) a document to PNG” on

page 65.

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3.4 What are the features of Corel PDF Fusion?

Corel PDF Fusion supports the following features and file formats:

3.4.1 File format support

This section describes the supported document file formats, sometimes called PDLs (Page Description Languages):

For more information see:

• “Input format support” on page 19

• “Output format support” on page 19

3.4.1.1 Input format support

You can input these file formats to Corel PDF Fusion:

• PDF v1.3, v1.4, v1.5, v1.6, v1.7.

• PDF/A-1b.

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• PostScript Language Level 2 and 3.

• Microsoft Office Word, Excel, PowerPoint.

• XPS v1.0.

See Appendix B, “Supported document formats” for various tables listing the input formats supported by Corel PDF Fusion.

Drag and drop files of these types onto the Corel PDF Fusion Welcome screen and they appear as PDF files in the selected view.

3.4.1.2 Output format support

You can save or export the following file formats from Corel PDF Fusion:

• PDF v1.3, v1.4, v1.5, v1.6.

• PDF/A-1b (only available when using the Corel PDF Converter).

NOTE: PDF files can be saved as linearized PDF for web viewing and interleaving mode for XPS. These file

types are especially suitable for fast web viewing or for more efficient streaming of the XPS data to an output device. In addition, PDF files can be optimized for efficiency.

• Microsoft Office Word.

• XPS v1.0.

• PNG (only available using the Export option).

When printing to the Corel PDF printer only PDF or XPS documents are created.

When using the Add-ins for Microsoft Office only PDF and XPS documents are created.

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3.4.2 Customizable workarea

The Corel PDF Fusion work area can be customized to suit your own personal preferences. Once you have chosen how you like your work area to be configured— window size and position, visibility of toolbars, and visibility of the Navigation pane—it remains until you decide to change it or choose to reset the application back to its factory settings.

3.4.3 Printing

With Corel PDF Fusion you can print the current document, the current page, or a range of pages.

For PDF documents, permission to print is always subject to the document’s security settings.

3.4.4 Multiple Undo/Redo

Multiple Undo and Redo options are provided so you can easily retrace your steps and return to an earlier iteration of your document. Note that when you save your document all the undo/redo levels are reset and as such become unavailable.

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3.4.5 Text selection

You can select text items (from a single character to all of the document). Text selection can cross page boundaries and the selected text can be copied to, and pasted from, the clipboard.

For PDF documents, text extraction is subject to the document's security settings.

3.4.6 Text searching

You can search open documents for specific text or phrases. Search options include case sensitive search, forward or backward directions, search for whole words only.

3.4.7 Text correction

When text is selected small modifications can be made to that text. The style of any new text is the same as the selected text and no text reflow (word wrapping) is performed. If the text you type goes over the edge of the page it is clipped. Adding new lines and correction of more than a single line is not possible.

Correction of non-horizontal text is not supported.

If you attempt to correct a character that does not exist in the current font, a font substitution mechanism is used to try and find the best match.

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3.4.8 Redact text

Corel PDF Fusion allows the redaction (obliteration) of text found during a search operation. You can specify whether you want the text redacting on the first occurrence only or all the text within a document. This action can, when required, be performed on all open documents.

The redaction function can redact arbitrary areas of the page. This allows, for example, all or parts of images to be blacked out.

A “redact all” function is available that is used to redact all instances of a name (for example). Any redactions applied in this manner cannot be undone.

Once a redaction action has been performed on a page, any object that intersects with the redacted area is “flattened” into an image with the original objects removed. This means that any such objects are replaced by images. Therefore, they cannot subsequently be selected or manipulated. For example, if such an object is text, it will no longer be available for selection for highlighting or correction.

When an area is selected for redaction any text which is intersected by that area is also redacted.

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NOTE: The search does not find any words which are part of an image such as a photograph or scanned

image.

3.4.9 Page manipulations

The following page manipulations can be performed on documents:

• Insert pages.

Any page can be dragged-and-dropped from any source document to any point within any target document.

•Extract pages.

You can create a new document from a selection of one or more pages in an existing document.

• Delete pages.

You can delete pages from any open document.

• Rotate pages.

You can rotate pages by 90, 180 or 270 degrees clockwise or anti-clockwise.

• Create blank pages.

You can add an empty page to the current document or create a new document containing an empty page.

• Moving and reordering pages.

Pages can be moved and re-ordered through thumbnails. Pages reordered in the Navigation pane's thumbnail view are immediately reordered in the Assembly View.

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• Add watermarks.

Watermarks can be added to a document in a variety of styles, colors, angles, and opacity.

3.4.10 Bookmark control

The following bookmark controls are possible:

• Add bookmarks.

• Delete bookmarks.

• Edit bookmark properties.

You can change the bookmark properties, either individually or for a whole group of bookmarks, one property at a time or all of them simultaneously.

• Change bookmark destination.

• Change position and level.

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The bookmark’s position and level within a bookmark tree can be changed.

• Expand and collapse by level.

For more information about bookmarks see “Working with annotations” on page 94.

3.4.11 PDF comments/annotations

The following PDF annotation controls are available:

• Add and modify.

Display, add and modify PDF markup annotations.

• Add free text annotations.

Add, format and “flatten” free text annotations.

• Spell check comments.

You can spell check any comments you add to a document.

• Change comment and annotation properties.

• Import comments.

Comments can be imported from FDF documents.

• Export comments.

Annotations can be exported to an FDF document.

• E-mail.

Annotations can be e-mailed as a file attachment (FDF).

For more information on comments and annotations see “Working with annotations”

on page 94.

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3.4.12 Hyperlinks

The following hyperlink controls are available:

• Add a link to a page.

When the hyperlink is selected the defined page is displayed.

• Add a link to a web page.

When the hyperlink is selected the defined web page is opened.

• Add a link to a file.

When the hyperlink is selected the chosen file is opened.

For more information on hyperlinks see “Adding hyperlinks” on page 105.

3.4.13 Document settings and properties (PDF)

• Open settings.

You can add or change the PDF open settings.

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• General information.

You can read and modify general document information.

• Security settings.

You can view or modify file security.

3.4.14 Page properties and markup manipulation

• Page cropping.

You have the ability to change various pieces of page level information. For example, the page size.

• Font substitution.

Some documents (with the exception of XPS documents) refer to external fonts, which might not always be available on the system where Corel PDF Fusion is running. Corel PDF Fusion can recover from this situation by applying a font substitution from the fonts stored on the computer.

When font substitutions are performed, they are only applied to render the open document to the screen. Font substitutions are not written to the file when the document is saved.

NOTE: The XPS document format requires that all fonts are embedded. In this case Corel PDF Fusion

embeds in the XPS an emulated font that corresponds to the missing font.

3.4.15 Document security

• Open and save encrypted PDF files.

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Corel PDF Fusion contains a standard security handler and supports the following encryption standards:

40-bit RSA

128-bit RSA

128-bit AES (read-only)

3.4.16 Restrict opening, print, copying, commenting functions

Every PDF document operation is subject to a security restriction and could fail due to the security settings.

3.4.17 Saving options

The following Save options are available:

• Save and Save As.

Save

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Overwrites the original input document with the new version in the same format.

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Save As

Lets you save the document under a new name. In addition to this you can save the document with a new format.

NOTE: Use the cancel icon in the Status bar to abort the save process.

NOTE: If you are using Corel PDF Fusion in viewer mode (after the 30 day trial period), and take an action

that changes the current document, a message appears informing you that you can continue to view or print this document but saving it adds a watermark. Purchase the full version to remove this restriction.

Save prompts

If you attempt to close a modified document, that has not been saved, you are presented with a prompt to save the changes before the document is closed. Select Yes to save or No. Use Cancel to abort the close.

If you attempt to close the Corel PDF Fusion application, a “save” prompt is presented for every open document that has unsaved changes. Use the Apply to all files check box to apply your Yes, No or Cancel choice to all documents. If this is not selected, a save prompt is presented for each individual modified document.

NOTE: A new document using pages from an existing document must be saved before you can re-save

the existing document to its current name. You can, however, use the Save as option.

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3.4.18 Feature transfer and document compatibility

Corel PDF Fusion supports the conversion of documents between various formats. While all document formats naturally support a broad spectrum of common features, it is inevitable that some features that are specific to one format are not available in another. Annotations, for example, are supported in PDF, but not currently in the XPS document format. Furthermore, some formats—most importantly PDF—exist in multiple versions, where new versions have introduced features that are not available in older versions.

Corel PDF Fusion allows conversion between document formats (and differing versions of formats). It also allows for the transfer of pages between documents in its workspace, without requiring those documents to be in the same version of a format, or even in the same format at all.

The end result is that Corel PDF Fusion needs to deal with various cases where a document (or page) contains features that cannot be accommodated by the target document. The following provides some information on how Corel PDF Fusion handles specific conversions:

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PDF to PDF of the same version

All features of the input document are preserved in the output document.

PDF to PDF of a newer version

All features of the input document are preserved in the output document.

The destination document dictates the version number of the combined result. For instance, when a page is dragged from a PDF 1.5 document into a PDF 1.6 document, the latter stays as a PDF 1.6, rather than being downgraded to 1.5.

PDF to PDF of an older version

All features of the input document are preserved in the output document.

When moving pages to a PDF document of an older version, Corel PDF Fusion performs a check on the page content to determine whether any features are used that are unavailable in the older version. If such features are found, a warning is displayed indicating that these features are lost.

PDF to XPS

All features that are common to XPS and PDF are preserved.

Features that are specific to PDF (such as annotations) are dropped.

All non-normal blend modes and complex shading are rendered when converting from PDF to XPS.

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XPS to PDF

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The XPS document format requires that all fonts are embedded, and they must be in OpenType format. For fonts not embedded in the PDF, additional font directories can be specified and fonts can optionally be accessed from those installed on the Windows system. Otherwise, a substitute is embedded in the XPS.

All features common to XPS and PDF are preserved.

Features that are specific to XPS and cannot be converted are dropped. HDR images are rendered down to sRGB.

All fonts used by XPS documents are embedded in the package. On conversion they remain embedded in the PDF.

All features of the input document are preserved in the output document.

All resources used by an XPS page are transferred to the destination document.

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• Security.

Any security applied to a PDF document is honored.

3.4.19 Finish document wizard

The Finish Document Wizard prepares the document for publishing or printing.

For more information see “Prepare a document for distribution” on page 72.

3.5 What next?

To find out more about Corel PDF Converter go to Chapter 5, “The Corel PDF Batch

Converter work area”. Alternatively, to start using Corel PDF Converter to convert

documents go to “Convert files” on page 62.

To find out more about Corel PDF Fusion go to Chapter 4, “The Corel PDF Fusion work

area”.

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Chapter 4 The Corel PDF Fusion

work area

This chapter describes the Corel PDF Fusion work area, the various views and how you can use and customize it.

The information provided in the section includes:

• “Open Corel PDF Fusion” on page 28

• “The Page, Assembly, Flick and Presentation View” on page 30

• “The Navigation pane” on page 45

• “Customize your work area” on page 49

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1 2 3

4.1 Open Corel PDF Fusion

To open Corel PDF Fusion:

•Double-click the Corel PDF Fusion icon.

• Select All Programs > Corel PDF Fusion > Corel PDF Fusion.

• Drag and drop a file onto the Corel PDF Fusion icon to open Corel PDF Fusion in the default view.

• Select the Welcome screen tab.

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Figure 4.1 The Welcome screen

1 Drop documents here to display them in Page View.

2 Drop documents here to display them in Flick View.

3 Drop documents here to display them in Assembly View.

4 Click the down-arrow to display more options.

5 Click-and-drag the dimpled area to move the menu.

6 Go to Launch pad mode. See “The Launch pad” on page 29.

7 This appears after the 30 day trial period when the application changes to viewer mode.

This is removed when a serial number is entered.

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4.1.1 The Launch pad

Click the Launch pad icon to reduce the Welcome screen:

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Figure 4.2 The Launch pad

NOTE: If you close Corel PDF Fusion from the Launch pad, it is displayed when you re-start.

1 Click to close the Corel PDF Fusion application. A save prompt appears for any open

modified documents. Select Yes to save or No. Select Cancel to abort the close. Use the Apply to all files check box to apply your Yes, No or Cancel choice to all documents. If this is not selected, a save prompt is presented for each individual modified document.

2 Click to restore the Welcome screen view.

3 Drop documents here to display them in Page View.

4 Drop documents here to display them in Assembly View.

5 Drop documents here to display them in Flick View.

NOTE: When multiple documents are opened only one is displayed. Click another tab in Page View or use

Assembly View to see all the documents.

File

Click New to open a new document. Use Open and Open Recent to select a document or recently opened document.

Click Exit to close the application.

Help

Click Contents to display the online help. Click Tooltips to display or remove text tips which appear when the cursor moves over an option.

Click About... to display information about Corel PDF Fusion.

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Click Buy... to purchase Corel PDF Fusion.

Click Enter Serial Number... once you have purchased Corel PDF Fusion and want to enter your serial number. For more information see

“Entering your serial number” on page 13.

Click Register Products... to open the product registration form. For more information see “Product registration” on page 14.

Click Check for Updates... to check for the latest updates. For more information see “Product update” on page 15.

4.2 The Page, Assembly, Flick and Presentation View

There are four ways you can view your documents:

• Page View is where you can read or modify a single document. See “Page View” on

page 31.

• Assembly View presents all open documents simultaneously, and provides the ability to build new ones. See “Assembly View” on page 37.

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• Flick View is a specialized view for a single document, designed for ease of page turning and for examining the layout of a whole document. See “Flick View” on page 42.

Presentation View

•

is a full-screen view. See “Presentation View” on page 43.

4.2.1 Common controls

The Page, Assembly and Flick Views share a group of controls allowing you to navigate from one view to another. For example, Page View has controls to navigate to Flick View and Assembly View.

• Select to display the current document in Assembly View.

• Select to display the current document in Flick View.

• Select to display the Welcome screen.

• Select to display the current document in Page View.

The following icons are common to the Page and Assembly Views:

New

Click New or use File > New to open a new blank document. The new document appears as “Untitled” and is a PDF unless you have changed the Edit > Preferences > New file type option.

Open

Click Open or use File > Open to select a document when you are already in Page View.

Save

Click Save or use File > Save to save your modified document using its current name.

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Undo

Redo

Copy

Paste

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Use the cancel icon in the Status bar to abort a save.

Click Print or use File > Print to print your document. This displays a standard Print dialog.

Click Undo or use Edit > Undo to undo your last action. Click again to undo your previous actions. All undo steps are retained until you save the file. Once saved, all levels of undo are discarded.

Click Redo or use Edit > Redo to redo your last action. Click again to redo next steps. All redo steps are retained until you save the file. Once saved, all levels of redo are discarded.

Click Copy or use Edit > Copy to copy the selected page or pages onto the clipboard (Assembly View and Navigation pane).

Click Paste or use Edit > Paste to paste the selected page or pages from the clipboard to the current location (Assembly View and Navigation pane).

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Rotate Left / Rotate Right

Click Rotate Left or Rotate Right to rotate the selected page or pages (Assembly View and Navigation pane).

Find

Click Find or select Edit > Find to search through the document for a word or phrase. Click Edit > Find Next to search for the next occurrence. Refine your search by selecting Match case and Whole words options. If required, click the Search backward option. If you have previously performed a search select the Find what down-arrow to reselect it.

NOTE: Occurrences of a word or phrase that form part of an image, such as a photograph or scanned

image, are not found.

Help

Click Help or use Help > Contents to display the online help file.

For more information on the shortcut and accelerator keys see “Keyboard shortcut

reference” on page 142.

4.2.2 Page View

In this view you can view, bookmark, comment or correct a single document. The Navigation pane is available in Page View. See “The Navigation pane” on page 45 for more information.

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Use the following methods to open a document in Page View:

• Drag and drop one or more documents onto the Page View area displayed on the Welcome screen or Launch pad. See “The Launch pad” on page 29.

• Drag and drop one or more documents onto the Page View window.

New

Open

• Click the Page View icon when you are viewing a document displayed in Assembly or Flick View.

NOTE: When multiple documents are opened only one is displayed. Click another tab or use Assembly

view to see all the documents.

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Click New or use File > New to open a new blank document. The new document appears as “Untitled” and is a PDF unless you have changed the Edit > Preferences > New file type option.

Click Open or use File > Open when you are already in Page View to display an Open File(s) dialog. Use the Open File(s) dialog to select one or more documents.

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4.2.2.1 Viewing documents and pages

Figure 4.3 Document selection tabs

1 Click the tab of the document you want to view.

2 Click to close the document. If you have made a change but not saved, a save prompt

appears. Otherwise, the document is removed from the display. Hold Ctrl and click the close icon to close the document without a confirmation message. That is, the document is closed and any unsaved changes are lost.

3 Use the left/right scroll arrows when you have more documents open than can be

displayed in the tab window.

4 Click the down-arrow to display a menu with all open documents.

5 A pencil indicates that the page is modified and can be saved. Use Save As to save it

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6 An empty page icon indicates that the page is not modified and cannot be saved. It can

be Saved As a new name.

NOTE: If you are using Corel PDF Fusion in viewer mode and take an action that changes the current

document, a message appears indicating that you can continue to view or print this document but saving it adds a watermark. Purchasing the full version removes this restriction.

NOTE: All the tabs are color coded for ease of identification.

When you are in Page View and the hand cursor is displayed you can drag and drop pages within the same document or to another document.

With the hand cursor displayed click the document in the main window and use your mouse scroll wheel to scroll to the top or bottom of the page (in Single page mode), or document (in Continuous page mode).

Click-and-drag the horizontal scroll bar to reveal more of the width of document. Clickand-drag the vertical scroll bar to display more of the current page (in Single page mode) or more of the document (in Continuous page mode).

The following tools are also available:

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Figure 4.4 The Page View display options

Scroll icons (upper)

Click the top-most icon to show or remove the Tool icons. Click the middle icon to display the first page in the document. Click the lowest icon to scroll to the top of the page or document depending on whether you are in Single or Continuous page mode.

Scroll icons (lower)

Click the top-most icon to scroll to the bottom of the page or document depending on whether you are in Single or Continuous page mode. Click the next icon to display the last page in the document.

Click the last two icons to page up or down through the document.

Scroll icons (left)

Click the left most icon to show or remove the Navigation pane. Click the next icon to scroll the page to the left.

Go to page

When you click this icon a dialog appears allowing you to enter the page number you want to display.

Scroll icons (right)

Click this icon situated at the lowerright of the window to scroll the page to the right.

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Continuous page mode

Single page mode

Actual Size

Fit to Width

Fit to Page

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In this mode, click the page and then use the hand icon to scroll the document. Alternatively, click-and-drag the vertical scroll bars or use the mouse wheel to scroll through the document.

In this mode, click the page and use the hand icon to scroll around the page. Alternatively, click-and-drag the vertical scroll bars or use the mouse wheel to scroll to the top or bottom of the page.

The document is viewed at actual size.

The document is zoomed to fit the width of the main document window.

The document is zoomed so that a single page fits into the document window.

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Magnification

Zoom levels

Page Zoom

Go to

The cursor is changed to a magnifying glass icon and, when clicked on the page, is used to increase the magnification. Hold Ctrl and click to reduce the magnification. A marquee zoom option is provided which lets you choose an area of the page to zoom. Select the Magnifying glass icon and click-and-drag the area of the page you want to zoom. Holding Ctrl with click-and-drag reduces the zoom level.

Click the magnifying glass icon again to turn off the zoom option.

Alternatively, use Ctrl + and Ctrl - to change the magnification.

Select from a number of pre-defined magnification options.

Use the slider to increase or reduce the magnification factor of the whole document (in Continuous page mode), or the current page (in Single page mode).

Click View > Go to and select First Page, Previous Page, Next Page or

Last Page. Click View > Go to > Page and enter a page number to view.

4.2.2.2 Page View selection options

In Page View the cursor dynamically changes according to the selection context. When hovering over text it appears as an I-beam (allowing you to make text selections). When hovering over an empty part of the page it changes to a “hand” icon (allowing you to click-and-drag the page). Press and hold Shift and left-click to display the cursor as a crosshair allowing area selections.

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78 6 11

A B C

• When the hand cursor is displayed you can drag-and drop the page to the limits of the scroll bars. This depends on the “Continuous page mode” or “Single page mode” selection.

• When you move the cursor over text on the page it changes to an I-beam which you can use to click-and-drag to select various amounts of text. On release of the mouse button the following menu appears:

Figure 4.5 The text and area selection context menus

NOTE: If you prefer you can decide not to show the context sensitive menu bar by changing an option

under Preferences. For more information see

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“Set up your preferences” on page 53

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Menu A appears when text is selected. Menu B appears when an area of text is selected (press and hold Shift and left-click). Menu B appears when a blank page area is selected (press and hold Shift and left-click).

1Copies the selected text onto the clipboard. This text can subsequently be pasted into

the Text Correction dialog (for example).

2 Lets you create a bookmark for the selected text or area. When the button is released

the Bookmark Properties dialog appears. See “Bookmark properties” on page 97 for more information.

3 Redacts the selected text or area.

4 Displays a Text Correction dialog into which you can enter the text to replace the

selected text. Generally, the new text keeps the same format (font, size and so on) as the selected text. Some characters may not be available.

Text re-flow is restricted to single lines of text. That is, no “word wrap” is provided. Also, text shifted off the side of the page will be clipped.

NOTE: Text correction is only possible when the document security allows text editing.

5 Add a hyperlink to the selected text or area. For more information see “Add hyperlinks”

on page 79.

6 Adds an underline to the selected text. Double-click the underlined text to add a text

comment

. Click the close icon in the top right corner to close the comment box.

7 Adds a strike-out to the selected text. Double-click the strike-out text to add a text

comment

8 Highlights the selected text. Double-click the highlighted text to add a text comment.

. Click the close icon in the top right corner to close the comment box.

Click the close icon in the top right corner to close the comment box.

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9 Lets you create a new note for the selected text. When the button is released a note

appears containing the previously selected text. For more information see “Working

with comments and annotations” on page 99.

10 Lets you create a bookmark for an area. When the button is released the Bookmark

Properties dialog appears. See “Bookmark properties” on page 97 for more information.

11 Allows you to add free text annotations to the selected area. For more information see

“Add free text annotations” on page 78.

4.2.2.3 Page View right-click menu options

Select a page in Page View and right-click to display the following menu:

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Figure 4.6 Page View right-click menu

Select All

Selects all items in the document.

Deselect All

Deselects all selected items.

Copy

Copies onto the clipboard text items selected on the page. The copied text can be pasted into another application such as Notepad.

Add Bookmark / Add Text Bookmark

Lets you apply Bookmark properties to the selected area or selected text. For more information see “Bookmark properties” on page 97.

Note

Lets you create a new note on the page. When the button is released a note appears. For more information see “Working with comments and

annotations” on page 99.

Free Text

Lets you add new text anywhere on the page. This text can remain as an annotation or can be “flattened” to become part of the page. For more information see “Free text annotations” on page 103.

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Highlight

Strike-Out

Underline

Correct selected text...

NOTE: Text correction is only possible when the document security allows text editing.

4.2.2.4 Page View menu options

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Applies a highlight to the selected text.

Applies a strike-out to the selected text.

Applies an underline to the selected text.

This is only available when text is selected. It displays a Text Correction dialog into which you can enter the text to replace the selected text. Generally, the new text keeps the same format (font, size and so on) as the selected text. Some characters may not be available.

Text re-flow is restricted to single lines of text. That is, no “word wrap” is provided. Also, text shifted off the side of the page will be clipped.

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The Crop page option is available from the Document > Pages menu:

Figure 4.7 Document menu options available in Page View

For more information about cropping see “Crop Pages” on page 47.

4.2.3 Assembly View

Assembly View displays your open documents as rows of page thumbnails. One document is designated the “target” document and occupies a fixed position at the top of the screen. The “source” documents occupy a scrollable region below the target. Pages can be freely copied between any of the source documents and the target document. It is important to note, however, that pages can be copied in any direction between any of the visible documents, but the usual requirement is to build the target document from pages found in the source documents.

In this view you can delete, rotate, reorder, insert pages and merge documents.

If you decide to move another document to the top of the screen, designating it as the target, a message appears. You can check Don't show me this again so that this message is not displayed again.

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When you first open Assembly View a help screen is displayed containing useful information on how to use this view. Once you have read this screen click Close to remove it. To prevent this help screen from appearing again select Do not show me this again.

Use the following options to display a document in Assembly View:

• Drag and drop one or more documents onto the Assembly View area displayed on the Welcome screen or Launch pad. See “The Launch pad” on page 29.

• Drag and drop one or more documents onto the Assembly View window.

• Drag and drop pages or page stacks onto the Assembly View window.

New

Open

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Click New or use the File > New to open a new blank document. The new document is “Untitled” and is a PDF unless you have changed the Edit > Preferences > View > New File Type option.

Click Open or use File > Open when you are already in Assembly View to display an Open File(s) dialog to select one or more documents.

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• When viewing a document displayed in Page or Flick View click the Assembly View icon.

Drag-and drop pages in Assembly View to re-order them within a single document or add pages from other documents.

If you attempt to drag-and-drop pages in a document containing more pages than can be displayed, the document automatically scrolls when you reach the left or right side of the Assembly View window.

When several documents are open, click on the tab of the document you want to view.

4.2.3.1 Viewing documents and pages

In Assembly View click the title bar containing the name of the document you want to view:

Figure 4.8 Assembly View title bars

• When a title bar contains an empty page icon it has not been modified and cannot be saved. You can, however, use Save As to save it under a new name.

• When a title bar contains a pencil it has been modified and can be saved. You can also use Save As to save it under a new name.

NOTE: All the title bars are color coded for ease of identification.

In Assembly View drag and drop one or move pages to a new position in the current document or from one document to another.

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If you attempt to drag-and-drop pages in a large document, the document automatically scrolls when you reach the left or right side of the Assembly View window.

Double-click a page within a document to display a magnified preview of the page. Click again and the preview is removed.

Click-and-drag the horizontal scroll bar to reveal more pages of the document.

The following tools are also available:

Figure 4.9 The Assembly View display options

Close document

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Click or select File > Close to close the document. If you have made a change but not saved, a save prompt appears. Otherwise, the document is removed from the display. Hold Ctrl and click the close icon to close the document without a confirmation message. That is, the document is closed and any unsaved changes are lost.

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Title bar

Undo

Redo

Click to reduce the displayed document to its title bar. Click again to redisplay the document. This tool only appears for source documents. The target document, displayed at the top of the Assembly View window, cannot be reduced to only its title bar.

Click to undo your last action. All undo steps are retained until you save the file. Once saved, all levels of undo are discarded.

Click to redo your last action. All redo steps are retained until you save the file. Once saved, all levels of redo are discarded.

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Stack / Unstack

NOTE: You cannot undo/redo page stacking. Therefore, when a stack is merged into another stack, the

original stack is lost and cannot be recovered, and when a stack is deleted, the stack cannot be recovered by undo. The pages are recovered but they will be unstacked.

NOTE: Page stacks do not affect the saved file at all. They persist only for the current session, that is, stacks

disappear when the document is saved, reopened or the application is restarted. Page stacks are maintained when changing views.

Scroll icons

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Click to stack the currently selected pages and unstack the currently selected stacks or use Ctrl < and Ctrl >. When pages are already stacked you can select them and add them to another stack. You can drag and drop, insert, extract, move, delete, rotate and copy and paste page stacks in exactly the same way as pages.

Click to scroll page-by-page, move to the end of the document, scroll 10 pages at a time to the left, and scroll 10 pages at time to the right.

Click to scroll to the start of the document, and to scroll page-by-page to the left.

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Page number

Click and enter the page number you want to view.

Go to

Click View > Go to and select First Page or Last Page. Click View > Go

to > Page... and enter a page number to view.

4.2.3.2 Assembly View page selection options

In Assembly View you can:

• Click a page to select it.

• Use Ctrl click to select more pages.

• Use Shift click to select a series of pages.

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4.2.3.3 Assembly View right-click menu options

Select one or more pages in Assembly View and right-click to display the following menu:

Figure 4.10 Assembly View right-click menu

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Select All

Select all pages in the current document.

Deselect All

Deselect all pages in the current document.

Copy

Copy the currently selected pages onto the clipboard.

Paste

Paste the currently selected pages.

Delete

Delete the currently selected pages.

Insert New Page

Insert a new empty page to the left of the currently selected page.

Extract Pages

Create a new document containing the extracted pages.

Rotate Left / Rotate Right

Rotate the currently selected pages left or right by 90 degrees.

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Stack / Unstack

NOTE: You cannot undo/redo page stacking. Therefore, when a stack is merged into another stack, the

original stack is lost and cannot be recovered, and when a stack is deleted, the stack cannot be recovered by undo. The pages are recovered but they will be unstacked.

NOTE: Page stacks do not affect the saved file at all. They persist only for the current session, that is, stacks

disappear when the document is saved, reopened or the application is restarted. Page stacks are maintained when changing views.

Crop Pages

4.2.3.4 Assembly View menu options The following options are available from the Document > Pages menu:

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Stack the currently selected pages and unstack the currently selected stacks or use Ctrl < and Ctrl >. When pages are already stacked you can select them and add them to another stack. You can drag and drop, insert, extract, move, delete, rotate and copy and paste page stacks in exactly the same way as pages.

For more information see “Crop Pages” on page 47.

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Figure 4.11 Document menu options available in Assembly View

For more information about cropping see “Crop Pages” on page 47.

4.2.4 Flick View

Flick View allows you to explore a single document.

Use the following methods to view a document in Flick View:

• Drag and drop one or more documents onto the Flick View area displayed on the Welcome screen or Launch pad.

• Drag and drop one or more documents onto the Flick View window.

• When you are already in Flick View use File > Open to display an Open File(s) dialog to select one or more documents.

Click the

•

NOTE: When multiple documents are opened only one is displayed. Use Assembly view to see all the

documents.

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Flick view

icon

when viewing a document displayed in Page or Assembly View.

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4.2.4.1 Flick View controls

The control of the document in Flick View is interactive, that is, when you click-and-drag a page, the distance you drag determines the speed at which the pages rotate. A small

istance and the pages rotate slowly; a larger distance and the pages rotate more quickly.

d When you get to the page you want to view, click to stop.

NOTE: The resources available to the computer determine the amount of interactivity available. A more

powerful computer reacts better than a lower specification computer.

When a document is displayed in Flick View the following controls are available:

• Use the mouse wheel to increase or decrease the magnification. This is the same as using the Zoom Tool.

• Click-and-drag left or right to flick the document in either direction. The distance you click-and-drag determines the speed of rotation.

• Click to stop.

• Double-click any page to display it in full screen view. Click it again to return to Flick View.

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• Use the icon controls to; display the first page, flick quickly left or flick slowly left.

• Use the icon controls to; flick slowly right, flick quickly right or to display the last page.

•Click to display a dialog allowing you to enter the page number you want to view.

4.2.5 Presentation View

Presentation view allows you to view each page of a single document in full screen mode.

Use the following methods to view a document in Presentation View:

• Select View > Presentation.

• Press F7.

4.2.5.1 Presentation View controls

When a document is displayed in Presentation View the following controls are available:

• Press Esc to return to your previous view.

• Use the mouse wheel to scroll through the document.

• Use Page Up and Page Down to page through the document.

• Use Home and End to go to the first and last page.

• Use Ctrl + and Ctrl - to change the magnification.

NOTE: Comments and annotations are displayed in Presentation View. They cannot, however, be moved

or changed, and Notes cannot be opened.

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4.2.5.2 Presentation View right-click menu options

In Presentation View use right-click to display the following menu:

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Figure 4.12 Presentation View right-click menu

Cancel Presentation View

Use this to cancel Presentation View.

Previous / Next / First / Last Page

These options provide navigation through the document.

Go to

When selected, enter the number of the page you want to view.

Indicate Page Number

Use this to remove the page number displayed in the top left corner of the screen.

Show Comments

Use this to hide or show comments. Redacted text remains obliterated.

Fit Page / Fit Width / Actual Size

You can choose to fit the page to the screen, fit the width of the page to the screen, or view the page at actual size.

Zoom / Zoom In / Zoom Out

Use these options to magnify the page.

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4.3 The Navigation pane

The Navigation pane is visible only when Page View is selected (see “Page View” on

age 31). Pages, Comments and Bookmarks are viewed in the Navigation pane.

Use the following actions:

• Press F9, select Windows > Show Navigation or click the Navigation pane icon at the lower left of the Page view window to show or hide the Navigation pane.

• Click the Pages, Bookmarks or Comments tab to viewthose items. For more information see “Pages” on page 45, “Bookmarks” on page 49 and “Comments” on page 49.

4.3.1 Common controls

The following options are available when either the Pages, Comments and Bookmarks tab is selected.

• Drag and drop the Pages, Comments or Bookmarks title bar to re-position the pane.

• Click the icon in the top right corner of the title bar to move the pane to its last undocked position.

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• Use the vertical scroll bar to move to the start or the end of the document.

4.3.2 Pages

When pages are displayed in the Navigation pane you can:

• Click any page to display it in the Page View window.

• Click any page and use your scroll wheel to scroll through the document.

• Use Page Up and Page Dn to page through the document.

• Use Home and End to move to the first or last page.

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• Drag and drop any page to a new position in the document as shown below. Note the yellow indicator identifying the location of the inserted page.

NOTE: If you attempt to drag-and-drop pages in a document containing more pages than can be

displayed, the document scrolls when you reach the top or bottom of the Navigation pane.

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Figure 4.13 Drag and drop pages in the navigation pane

When a page is selected the following tools are also available:

Figure 4.14 Tool options available in Navigation pane Pages tab

When a page is selected the following options are also available from the Document > Pages menu:

Figure 4.15 Document menu option available in the Navigation pane Pages tab

Insert New Page

Select the Insert New Page icon or Document > Pages > Insert New

Page to insert a blank page above the currently selected page.

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Extract Pages

Rotate Left

Rotate Right

Crop Pages

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Select the Extract Pages icon or Document > Pages > Extract Pages to extract the selected pages and create a new untitled document containing those pages.

Select the Rotate Left icon or Document > Pages > Rotate Left to rotate the selected pages 90 degrees to the left.

Select the Rotate Right icon or Document > Pages > Rotate Right to rotate the selected pages 90 degrees to the right.

Select the Crop Pages icon or Document > Pages > Crop Pages to display a Crop page(s) dialog. You specify the size of your crop and the range of pages to which it is applied in this dialog. A fixed size such as Letter, A4 can be selected. Alternatively, choose a custom crop size. Your selected crop is applied to the current page, selected pages or all pages.

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In the Size panel the following options are available:

Crop to fixed size lets you select a predefined crop size such as A4, A5,

Letter. The crop is normally measured from the top and left side of the page. Select Centered to apply the crop centrally.

The thumbnail view of the page on the Crop Pages dialog displays the areas to be cropped as shaded.

Select Static values to apply a custom crop size. Select your preferred units from the drop-down menu. Constrain values makes all values the same. Uncheck this to insert different values for the Top, Bottom, Left and Right.

The values around the thumbnail image define the size of the crop. You can either directly enter a number or use the up and down arrows.

The Apply To panel determines the pages to be cropped. Select the Entire document, Selected Pages or a Range of pages. If you have selected an area on a page you can select the Current page option. You enter a Range of pages such as 2-4 to only crop pages numbered 2, 3 and 4.

The Crop drop-down menu allows you to apply the crop to All pages

in range, Odd-numbered pages in range and Even-numbered pages in range. Therefore, if you have selected the whole document or a range

of pages you can apply the crop to the whole range or just the odd or even numbered pages.

Select OK to accept your crop values or Cancel to abort them.

NOTE: If cropping values that exceed the page size are entered, the values are ignored and no cropping

is performed.

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4.3.2.1 Navigation pane right-click menu options

When you select a page in the navigation pane you can display a right-click menu. The following options are available:

Figure 4.16 Navigation pane right-click menu

Select All

Select all items on the page.

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Deselect All

Copy

Paste

Delete

Insert New Page

Extract Pages

Rotate Left

Rotate Right

Deselect any selected items on the page.

Copy onto the clipboard the selected pages.

Paste the pages previously copied to the clipboard above the currently selected page.

Select the pages to be deleted and click Delete to remove the pages.

Insert a new blank page into your document. The new page is placed above the currently selected page.

Extract the selected pages and create a new untitled document containing those pages.

Rotate the selected pages 90 degrees to the left.

Rotate the selected pages 90 degrees to the right.

Crop Pages

For more information see “Crop Pages” on page 47.

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4.3.3 Bookmarks

For all the information related to bookmarks see “Working with bookmarks” on

page 94.

4.3.4 Comments

For the all the information related to comments and annotations see “Working with

comments and annotations” on page 99.

4.4 Customize your work area

You can customize the work area to suit your own personal preferences.

There are three main aspects to customizing your work area:

• “Customize the Navigation pane” on page 50

• “Drag and drop a pane on top of another pane” on page 52

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• “Set up your preferences” on page 53

You don’t have to customize anything—many users are happy with the way the tools and windows of Corel PDF Fusion are laid out. However, you can use the following methods to change Corel PDF Fusion to suit your personal preferences.

If you change the size or location of the Welcome screen and re-start the application, it reappears in your last selected state.

4.4.1 The Windows menu

You can chose to show or hide various menus and toolbars. A tick in the menu indicates an item is shown. The following options are available:

Show Navigation (F9)

Display or hide the Navigation pane.

Show Menu (F10)

Display of hide the menu toolbar.

Show Toolbars (F11)

Display or hide the icon toolbars.

Show Statusbar (F12)

Display or hide the message window.

4.4.2 The Help menu

This provides various options to show or hide menus and toolbars. A tick in the menu indicates an item is shown. The following options are available:

Tooltips

Show or hide text tips that appear when the cursor moves over an option.

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Tool Labels

4.4.3 Customize the Navigation pane

You can customize how you want the items in the Navigation pane to be displayed. To do this:

1 Open a document and click on a single page to view the document in the Page View.

2 The Navigation pane is displayed in its default view:

Show or hide text associated with icons.

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Figure 4.17 Navigation pane default view

3 Click the tabs to view either the Bookmarks, Comments or Pages panes.

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4 Select the title bar of a pane to move it. The pane can be moved anywhere; even outside

the application window.

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Figure 4.18 Moving a pane

Once you have moved a pane outside of the window another pane takes its place.

NOTE: Notice the icon that appears in the top right-hand corner of the Bookmarks, Comments and Page

panes. Click this icon and the pane detaches itself. If you have previously placed the pane elsewhere, the pane moves to that position.

5 Drag and drop other panes onto the title bars to arrange the panes within the window.

As you do this the panes shrink allowing space for the new pane.

Figure 4.19 Drag and drop a pane onto a title bar

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6 Move a pane into the contents of another pane to place the pane on top. The pane upon

which you are moving highlights and your selected pane “clicks” into place.

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Figure 4.20 Drag and drop a pane on top of another pane

4.4.4 Position your tools

You can re-position the Corel PDF Fusion tools:

1 Move the cursor over the dimpled area one of the detachable menus. When in the

correct position the cursor changes to a cross-hair.

2 Drag and drop the tool bar into its new position.

Notice how when you move the tool bar near to the top or side of the work area it opens ready to accept it and it “clicks” into place.

Figure 4.21 Moving toolbars

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4.4.5 Set up your preferences

To configure the preferences:

1 Select Edit > Preferences... to display the Preferences dialog. There are four tabs to

select: General, View, Flick View, Import, Web, Save and Spelling.

2 Make the relevant changes.

3 Select OK to accept the changes or Cancel to return to your previous settings.

Restore defaults

Reset message dialogs

4.4.5.1 General tab

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This button restores all dialog options to their default factory settings.

Some message dialogs appear with a “Don’t show me this message again” tick box, which, when selected, means the message is never again displayed. Click the Reset message dialogs option to re-enable all message dialogs so that they are displayed.

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The options in the General panel are:

New file type

This determines the document type (PDL) of any new file you create. The options are PDF or XPS. PDF is the default setting.

New page size

This determines the default page size of any new page you create.

Page orientation

Choose whether the default page orientation is Portrait or Landscape.

Number of files displayed in Recent files list

Select the number of files you want listed in the File > Open Recent menu.

The option in the Product Update panel is:

Automatically check for updates

When selected, Corel PDF Fusion automatically checks for updates every 28 days. For more information see “Product update” on page 15.

4.4.5.2 View tab

The option in the User Interface panel are:

Show file extensions

This shows and hides the extensions of file names in the Page and Assembly views. When checked, imported files have the initial output name in a form name of the file and when opening a Word file called appears in Corel PDF Fusion with the name When this is unchecked, the document is displayed as

<basename><n>(ext).pdf. Where <basename> is the

<n> is an arbitrary unique number. For example,

testmanual.doc the file, for example,

testmanual18(doc).pdf.

testmanual in the

Page and Assembly Views.

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Animate status bar messages

Figure 4.22 Status bar messages

Automatically show selection-sensitive button menus

Preferred display units

Thumbnail size

The options in the Rendering panel are:

Anti-alias text / Anti-alias lines

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Status bar messages “pulse” in color to attract your attention. For example, open a document in Page View and shift-click on the page.

Uncheck this when you do not want to display the context-sensitive menu bar when you select text or an area.

Select your preferred units from the drop-down menu.

You can choose to have

NormalorLarge

thumbnails.

The anti-aliasing options govern how the page is displayed. Enabling these options produces better screen displayed output, at the expense of performance.

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4.4.5.3 Flick View tab

The options in the Flick View panel are:

Spin pages when zooming

Check to spin pages when you select them for full screen display in Flick View.

Show page reflections

When checked each page has a reflection generated in Flick View.

Thumbnail quality

Select Normal or High quality thumbnails in Flick View. When changed, you must exit and re-enter Flick View for it to take effect.

4.4.5.4 Import tab

The options in this tab allow you to configure how office documents, such as spreadsheets, are imported into Corel PDF Fusion. By default, the page settings in the document being imported are used. If these settings don’t produce the required results you can try your own configuration settings. Select the Configure import options button to open the Import Options dialog.

Use Document Page Settings

When this option is checked (the default) the page settings in the imported document are used. Click this option to activate and use all the options in this dialog.

The items in the Spreadsheet Options panel are designed specifically for importing spreadsheet documents.

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Show Grid Lines

Show Headings

Fit to Page

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When checked, grid lines are generated and displayed in the output document between cells in the spreadsheet.

When checked, the row and column headings in the spreadsheet are displayed in the output document along with the data.

Select one of the options in the drop-down menu.

No Scaling means that the spreadsheet is displayed in its original size onto as many pages as are required to fit the data.

Fit to page automatically scales the document to fit either the page, the page width (no larger than one page wide), or page height (no larger than one page high).

Scale to Percent activates the Scale Percent field (below) and allows you to enter a percentage by which you want to scale the document.

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Scale to Pages Specified activates the Scale to X wide by X tall options. These options scale the spreadsheet to fit the number of pages specified in the wide and tall fields. Because the aspect ratio of the spreadsheet is maintained, the lesser of the two dimensions (width or height) determines the scale factor.

Note that if either value is set to 0, the value in the other option is ignored.

Printing Direction

These options control the pattern in which the pages are printed, either across first and then down, or down first and then across. With Across and Down selected the pages are printed across first and then down. With Down and Across selected the pages are printed down first and then across.

The Default Page Margins panel allows you to specify the margins on your document.

These options allow you to specify the top, left, bottom and right margins (in cm) from the edge of the page. Page margins are applied when formatting word processing, database and spreadsheet files and are applied before any scaling.

4.4.5.5 Web tab

When either registering your product or performing updates you need a connection to the internet. Under most circumstances the default system browser is used along with the proxy settings. If, however, you are part of a network (in an office for example) and the internet connection is restricted or requires further configuration, you should contact your system administrator.

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The following options are available in the Connection Settings panel:

No proxy

Auto-detect proxy settings

Manual proxy configuration

4.4.5.6 Save tab

By default, backup files are not created. However,you have the option to create a backup file whenever a document is saved. This file is the same size as the original file.

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Use this if you don’t want to use a proxy.

This is the default option and should be used when you want Corel PDF Fusion to automatically detect the proxy settings for your network.

Use this when you have a list of one or more proxy servers. Ask your system administrator for the configuration information. Each proxy requires a hostname and a port number.

The username and password options are optional, but they may be required by your network.

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The following options are available in the Save Options panel:

Always create a backup copy

This is not checked by default. Check this option to create backups of your saved files. The backups are created in the same location as the original file. Checking this option makes Corel PDF Fusion use more disk space.

4.4.5.7 Spelling tab

When comments or notes are added to a document you have the option to spell check those notes. For more information see “Spell check comments and free text” on

page 107.

The following options are available in the Spelling Options panel:

Allow spell checking

This option is checked by default, and when selected spell checking is activated for comments.

Active dictionary

Use the drop-down menu to select your preferred language for the spell checking dictionary.

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Chapter 5 The Corel PDF Batch

2 4 5 6 7

Converter work area

This chapter describes the Corel PDF Converter work area and how you use it.

The information provided in the section includes:

• “Open Corel PDF Batch Converter” on page 57

• “The Convert format panel” on page 58

• “The Details panel” on page 59

• “Corel PDF Converter preferences” on page 59

5.1 Open Corel PDF Batch Converter

To open Corel PDF Converter :

•Select All Programs > Corel PDF Fusion > Corel PDF Batch Converter.

• With Corel PDF Fusion open select Document > Batch Conversion.

The Corel PDF Batch Converter work area opens:

Figure 5.1 Corel PDF Converter work area

1 Drop one or more files onto this area to convert them using the currently selected setup.

2 Displays the Corel PDF Converter preferences dialog. For more information see “Corel

PDF Converter preferences” on page 59.

3 Click Open... or use Ctrl + O to display an Open File(s) dialog allowing you to select

one or more files for conversion.

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4 Displays the progress of your conversion.

5 Click the cross icon or press Esc to cancel conversion of the current files. A message

appears indicating that conversion of all queued files is cancelled. You can select to continue or abort.

6 Click to close this window.

7 Click View or use Ctrl + i to display the current file in Corel PDF Fusion.

8 Click the down-arrow or use Alt + 1 (one) or Ctrl +1 (one) to open or close the

Convert format panel. This displays more details about the files you are converting. For more information see “The Details panel” on page 59.

9 Click the down-arrow or use Alt + 2 or Ctrl + 2 to open or close the Details panel.

This allows you to change the output format or setup. For more information see “The

Convert format panel” on page 58.

10 Click to view online help information.

11 Choose your preferred Corel PDF Fusion view.

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12 Displays the currently selected output format.

5.1.1 The Convert format panel

This panel lets you choose your preferred output format and setup.

The Convert format panel provides the following options:

Document type

Select the down arrow to choose your preferred document output format. The options are PDF, XPS or Microsoft Word. The selection you make here determines which setup names are displayed in the Setup name option (below). For example, when PDF is selected, only the PDF setups can be viewed and selected. Similarly, when XPS is selected only XPS setups can be viewed and selected.

Setup name

Select the down-arrow to display the setups associated with the currently selected Document type.

Edit...

Click this to edit a setup. The currently selected setup is displayed ready for editing but you can change that if you wish. You cannot edit any of the standard setups, but you can make a copy and edit the copy. For more information on managing and creating setups see Chapter‚

9 "Setups".

Description

Displays a brief description of the currently selected setup.

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5.1.2 The Details panel

The Details panel provides information about the files being converted with messages like “Started” and “Completed”. Files which have been previously converted are also displayed.

Figure 5.2 The Details panel

5.1.3 Corel PDF Converter preferences

The Preferences dialog lets you decide the location for your converted files and whether you view them in Corel PDF Fusion.

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To open the Preferences dialog see item “2” on page 57 or use Ctrl + K.

Click Restore Defaults to return the dialog to its default settings. Click OK or Cancel to close the information dialog.

5.1.3.1 General tab

Allow “Output options” in Setups to override these settings

When checked most options within this dialog are disabled. This makes Corel PDF Converter use the choices selected within the setup. For more information see “Setups” on page 109. If the Setup Output options are not configured, Corel PDF Converter reverts to its default behavior of writing the output document to the source folder.

The following options are available in the Save converted documents panel:

Save in same directory as source documents (default)

Click to save your converted files in the same directory as the source (input) file.

Save in

Lets you choose a different location for your converted files.

Either, type (or copy and paste) a location, for example:

and Settings\User\My Documents

; or click the Browse button to choose

C:\Documents

the location. If required, use the Make New Folder option.

Always prompt for destination directory

Check this to ensure that each time a file is converted a browser dialog appears allowing you to select an output location.

NOTE: The options in the Save converted documents panel override the Output options panel in the PDF,

XPS and Word setup dialog. See (for example)

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“Always output files to” on page 116

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The following options are available in the View converted documents panel:

Automatically view documents once converted (default)

Click to view your converted documents in Corel PDF Fusion.

Default view

If you have chosen to view your converted documents in Corel PDF Fusion, select the default view in which you would like them displayed.

When converting several documents at the same time, and you have selected Assembly View, all the documents are displayed under separate tabs. If, however, you have selected Flick or Page View, the last document converted is displayed. Click the other document tabs to display them.

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For more information about the various views see

Flick and Presentation View” on page 30

“The Page, Assembly,

When a file is successfully converted the system registered sound is used as an audible indication. Uncheck the Use sound to indicate conversion is complete option to turn off this notification.

5.1.3.2 Support tab

The Support tab provides a link to the Corel web site. In addition, a debug option is provided. This should only be used under the direction of Technical Support.

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Chapter 6 How do I...?

This chapter contains a number of “How do I...” topics:

To find out how to do any particular task, scan the list below and click on the topic that you think contains the required information.

The information provided in the section describes how to:

• “Convert files” on page 62

• “Create a new document from existing files” on page 66

• “Add empty pages to an existing document” on page 71

• “Add existing pages to an existing document” on page 71

• “Remove pages from an existing document” on page 72

• “Prepare a document for distribution” on page 72

• “Print a document” on page 73

• “Find and Redact text—one or more instances” on page 74

• “Redact text or area—single instance” on page 75

• “Find and replace text—one or more instances” on page 75

• “Add comments/notes” on page 75

• “Add notes containing selected text” on page 76

• “Add text annotations” on page 77

• “Add bookmarks” on page 77

• “Add free text annotations” on page 78

• “Add hyperlinks” on page 79

• “Change the destination of the output file” on page 80

• “Produce more compact PDF files” on page 81

• “Produce PDF files that can be sent by e-mail” on page 82

• “Produce files for fast web viewing” on page 83

• “Launch application to view the file when complete” on page 83

• “Share setups” on page 84

• “E-mail documents” on page 85

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• “E-mail comments” on page 86

• “Find the version number of Corel PDF Fusion” on page 86

• “Remove tooltips or tool labels from Corel PDF Fusion” on page 86

• “Add security to a document” on page 86

• “Add a watermark to a document” on page 87

6.1 Convert files

Corel PDF Fusion can take various input files (see “Supported document formats” on

page 148), and convert them into either PDF, PDF/A-1b, XPS document and Microsoft

Office Word output files.

NOTE: To guarantee the fidelity of PDF/A-1b files use the Corel PDF Converter or print to the Corel PDF

printer.

To perform a conversion use one of the following options:

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• “Drag and drop” on page 62

• “Printing from a desktop application” on page 63

• “Using Add-ins for Microsoft Office applications” on page 63

• “Save a document in a different format” on page 64

• “Convert (Export) a document to Microsoft Word” on page 64

• “Convert (Export) a document to PNG” on page 65

6.1.1 Drag and drop

You can use Corel PDF Converter as a drag-and-drop target.

1 Drag and drop the file to be converted onto the Corel PDF Converter application.

NOTE: The last used setup is the default.

Corel PDF Converter opens and converts the file. A progress bar appears and a sound prompts you when the file has completed. When the “Automatically view documents

once converted (default)” on page 60 option is selected, which it is by default, your

converted document opens in Corel PDF Fusion. You can disable the sound. See “Corel

PDF Converter preferences” on page 59.

To change the output format before converting:

1 From Corel PDF Fusion select Document > Batch Conversion or select All Programs

> Corel PDF Fusion > Corel PDF Batch Converter to open Corel PDF Converter.

2 Select the output Document type (XPS, PDF or Microsoft Word).

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3 Select the required Setup name.

NOTE: Select one of the PDF/A-1b options as the setup name if you want to create files to that

specification.

4 If required, edit your setup.

5 Drag and drop the file to be converted onto the Corel PDF Converter application.

6.1.2 Printing from a desktop application

When you print to the Corel PDF printer from a desktop application you can create PDF files:

1Save the document and select the Print option in your desktop application.

2 Select Corel PDF Converter followed by Print in the Printer name field. The Create

document dialog appears.

3 Select a location for the document using the Create Document dialog.

4 Enter a name for the converted document in the File name field.

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5 Select PDF using the Save as type down-arrow.

NOTE: When you print again, the last used location and Save as type option is remembered.

6 If required, use the Setup down-arrow to select a new setup. For more information see

“Setups” on page 109.

7 Click Save to complete the process. Click Cancel to abort the printing.

NOTE: When creating a PDF by printing to the Corel PDF printer you are always prompted for a name

and location for the output file. Therefore, the Always output files to and Overwrite an existing document options in the setup are ignored.

NOTE: If, when printing from Microsoft Office Word, you find that the output print size is either A4 or Letter

even though the page is set to another size, uncheck Tools > Options > Print tab > Allow A4/Letter paper resizing option in Word and try printing again.

6.1.3 Using Add-ins for Microsoft Office applications

When using Microsoft Office applications you can create PDF documents.

NOTE: PDF/A-1b files cannot be created using this method.

• To create PDF documents from a Microsoft Office 2003 document, click on the Add-in toolbar icon and select Create > PDF. Alternatively, select Corel PDF Converter > Create file > PDF from the File menu.

• To create PDF documents from a Microsoft Office 2007 document, click on the Corel PDF Fusion Ribbon Menu and select the Create PDF from the PDF panels.

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A Corel PDF Converter “working” message appears followed by a Create PDF Document dialog that allows selection of the various security options that can be applied to a PDF file. These security options are the same as the options provided within the Corel PDF Fusion Setup manager. For more information see “Security tab (PDF)” on

page 121 and “Add-ins for Microsoft Office” on page 129.

NOTE: If you have not previously saved your Microsoft Word or Excel document before attempting to

create a PDF document, a Save As dialog appears prompting you to save it. Once saved, the conversion continues. If you have not saved your Microsoft PowerPoint document before conversion, a “Please save your document before printing it” message appears. You must save the document before conversion using the Add-ins.

6.1.4 Save a document in a different format

Corel PDF Fusion can be used to convert a document from one document format (PDL) into another. For example, when you have a document in the XPS, PDF or DOC format you can easily convert it to another format.

NOTE: PDF/A-1b files cannot be created using this method.

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NOTE: For more information see

“File format support” on page 19

1 Use File > Open or drop a file onto the Assembly or Page View to open the document

you wish to convert.

2 Make any changes to the document.

3 Click File > Save As.... This displays the Save As dialog.

4 Enter a new name for the document in the File name option (unless you want to

overwrite the existing document name).

5 Select the new PDL format you want to save the document as (XPS, PDF or DOC) in

the Document type option.

6 Choose the setup, in the Setup name option, that you want to apply to the document

you are about to save.

NOTE: The Edit button provides all the setup options available. For more information see

Chapter 9,

“Setups”

7 Click Save to complete the conversion. Select Cancel to abort the process.

6.2 Create a new document from existing files

Use the following procedure to create a new document from existing files:

1Select File > New or click the New icon to open a new target document. A new

“untitled” document appears with the default file type. This file type can be changed see

“New file type” on page 53.

2Display the new document in Assembly View.

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Figure 6.1 New document in Assembly View

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3 Drag and drop, onto the Assembly View, the source files from which you want to create

your new document. Alternatively, select File > Open or click the Open icon and then navigate to the source document and select it. Repeat this for each source document.

NOTE: If you are using more source documents than can be displayed, use the scroll bar (1) at the right

side of the source document window to display those documents.

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Figure 6.2 Multiple documents displayed

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4 Drag and drop the required pages from the source documents onto the new target

document.

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Figure 6.3 Drag and drop single pages

5 You can select more than one page at a time. The number of pages you are moving is

displayed and the yellow bar (next to page 2) indicates where the pages are going to be dropped.

Figure 6.4 Drag and drop multiple pages

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6 You can place pages in between other pages in the target document.

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Figure 6.5 Placing pages between other pages

NOTE: When you drag and drop pages from one document to another a yellow bar appears indicating

exactly where the pages are dropped.

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7 Right-click on the page and select Delete from the pop-up menu to remove the blank

page.

NOTE: Any document must contain at least one page. Therefore, you can delete the pages of a document

only until the last pages remains.

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Figure 6.6 Delete a page

8 Here’s the completed new document.

Figure 6.7 The completed document

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9 Select File > Save when you are happy with the new document. This displays the Save

dialog.

NOTE: If you have created a new document using the pages of an existing document, the new document

must be saved before you can re-save the existing document to its current name. You can, however, use the Save as option.

10 Enter a name for the document in the File name option.

11 Select the output format for your document in the Files of type option.

12 Click Save to complete the process. Select Cancel to abort the save.

6.3 Add empty pages to an existing document

You may want to add additional blank pages to a document, for example to force a chapter to start on a right-hand page when printing double-sided.

Use the following procedure to add empty pages to an existing document:

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1 Select File > Open or click the Open icon to open the document to which you want to

add the pages.

2 Display the document in Assembly View.

3 Point the cursor to the location in the document where you want the new page to

appear, right-click and select Insert New Page from the pop-up menu.

NOTE: Any folios (page numbers) printed on the existing document are not changed.

NOTE: Before saving the new document consider whether you want to overwrite the existing version or

save the new version under a new name.

4 Click Save to overwrite or File > Save As to save the file under a new name.

6.4 Add existing pages to an existing document

Use the following procedure to add pages to an existing document:

1 Select File > Open or click the Open icon to open the document to which you want to

add the pages.

2Display the document in Assembly View.

3 Drag and drop, onto the Assembly View, the source files from which you want to create

your new document. Alternately, select File > Open or click the Open icon and then navigate to the source document to open it. Repeat this for each source document.

4 Drag and drop pages from the source documents onto the target document (in exactly

the same way as described under “Create a new document from existing files” on

page 66.

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5 Click Save to overwrite the file or use File > Save As to save the file under a new name

when your new document is complete,.

NOTE: Any folios (pages numbers) printed on the existing document are not changed.

NOTE: Before saving the new document consider whether you want to overwrite the existing version or

save the new version under a new name.

6.5 Remove pages from an existing document

Use the following procedure to remove pages from an existing document:

1 Open the document from which you want to remove pages.

2 Right-click one or more pages to be removed and select Delete from the pop-up menu.

NOTE: Any folios (page numbers) printed on the existing document are not changed.

NOTE: Before saving the new document consider whether you want to overwrite the existing version or

save the new version under a new name.

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3 Click Save to overwrite or File > Save As to save the file under a new name.

6.6 Prepare a document for distribution

The Finish Document Wizard is used to prepare a document for distribution. The choice of file format determines all subsequent options.

When you have completed your document manipulations:

1 Select File > Finish Document Wizard. The Finish Wizard dialog appears.

2 Select the Document type you want your document to be saved in. The options are

PDF and XPS.

3 Select the setup name you want to use to create your document.

same as those listed in the Converter. See

“The Convert format panel” on page 58

Save As...

4 Select the document options you want to open in the wizard. The available options are:

Enter Document Summary Information

These options allow you set the Title, Subject, Author and Keywords. See “Summary—Enter Document Summary Information” on page 89 for details about these options. When you have selected XPS as the document type, this is the only option available.

dialog and the Convert format panel in Corel PDF

These options are the

for more information.

Set Document Open Actions

Select this check box to access the options for file opening actions. See

“Open Settings—Set Document Open Actions” on page 90 for more

information on the options that are available. This is only available when PDF is selected as the document type.

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Set Permissions Options

Select this check boxto access the Set Security Permissions Options. See

“Set File Security—Set Security Permission Options” on page 91 for

more information on the options that are available. This is only available when PDF is selected as the document type.

Set Document Passwords

Select this check box to access the password options that allow you to enter a password to open the document and to change the security setting. See “Set Document Passwords” on page 92 for more information on available options. This is only available when PDF is selected as the document type.

5 Choose Next > to advance to the next screen in the wizard, and enter the information

as required in the dialog that opens. Repeat this process until you have completed all the information required by the wizard.

6 In the Save As dialog, choose a location, enter a name and if you wish, change the

document type and setup.Click Save to complete the process when you have made your choices.

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6.7 Print a document

There are several ways to print a document from Corel PDF Fusion.

Before you print you can use the Print Setup options:

• Select File > Print Setup or Ctrl + Shift + P the following options are available:

Print what

Two options are provided: When markups and annotations (excluding text markups, such as highlights, strikeouts, underlines and so on). When selected the document is printed including any page markups, annotations and text markups.

Choose all the pages in the range or just the odd or even pages.

Normal Print

This is the default option and offers the fastest printing. See also “Print

to file” on page 74.

Print as Image

If normal printing does not produce the desired results, select this option. You can set the resolution to 300 or 600 dpi or choose to use the resolution set on the printer. See also “Print to file” on page 74.

Document

and

Document and comments

is selected the document is printed including any page

Document and comments

NOTE: When the security of the document allows “low res only” printing, (see

“Printing” on page 123

the output resolution is restricted to 150 dpi and the document is printed as an image. A message stating this is displayed.

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Fit to paper size

Scales the output to fit onto the selected paper.

Center on paper

Positions the output centrally on the output media.

Auto-Rotate

When selected, rotation is applied when the orientation of the source page does not match the orientation of the media.

Make sure the document or pages you want to print is selected then either:

• Choose File > Print... and select the appropriate options for your printer, page range,

number of copies, and so on.

• Click the Print icon.

• Use the keyboard shortcut Ctrl + P and select the appropriate options for printer, page range, number of copies, and so on. The Selection option becomes available when one or more pages are selected in Assembly View or the Navigation pane.

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NOTE: The selected range of pages should be in the form “1-3”, (but not “1-3,5,10”).

Print to file

This is available when both Normal Print and Print as Image are selected. When Normal Print is selected you are prompted for a file name in the default location. When Print as Image is selected you are prompted to enter a fully qualified path and name. For example: For more information about

.prn

files see the “PS” listing in “What is a

C:\myfolder\myfile.prn.

document format or PDL?” on page 18.

NOTE: If, when printing from Microsoft Office Word, you find that the output print size is either A4 or Letter

even though the page is set to another size, uncheck Tools > Options > Print tab > Allow A4/Letter paper resizing option in Word and try printing again.

6.8 Find and Redact text—one or more instances

Options to search through the text in a document and redact one or all occurrences of a word or phrase are available.

1 Display in Page View the document you want to redact.

2 Click Advanced > Find and Redact... This displays the Find and Redact dialog:

3 Enter the word or phrase you want to search for.

4 Use Match case, Whole words and Search backward options to refine your search.

5 The first occurrence found is highlighted. Click Redact to obliterate just that occurrence

or click Redact All to obliterate all occurrences within the document.

NOTE: If you have previously performed a search you can select the down-arrow to re-select it.

Occurrences of a word or phrase that form part of an image, such as a photograph or scanned image, are not found.

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6.9 Redact text or area—single instance

You can redact a single text instance or area.

1 Display in Page View the document you want to redact.

2 Either select the text to be obliterated using the I-beam tool or press Shift and left-click

to display the crosshair and select the area.

3 On release of the mouse button the context sensitive menu appears from which you

can select the Redact option. Alternatively, with the text or area select choose the

Advanced > Redact Selection menu option.

6.10 Find and replace text—one or more instances

Options to search through the text in a document and replace one or all occurrences of a word or phrase is provided.

NOTE: Text correction text is only possible when the document security allows text editing.

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1 Display in Page View the document you want to find and replace text.

2 Click Edit > Replace.... This displays the Find and Replace dialog:

3 Enter the word or phrase you want to find in the Find what field.

4 Use the Match case, Whole words and Search backward options to refine your search.

5 Enter the word or phrase you want to use in the Replace with field.

6 The first occurrence found is highlighted. Click Replace to replace just the currently

selected instance or click Replace All to replace all instances within the document.

7 Use the Find option to search for the next occurrence of the word or phrase (if you

have chosen to replace only a single instance). If you don’t want to replace an instance, click Find again to go to the next instance.

8 Click the close icon at the top right hand corner of the dialog to close it.

NOTE: If you have previously performed a search or replace, select the down-arrows to re-select your

earlier options. Occurrences of a word or phrase that form part of an image, such as a photograph or scanned image, are not found. Also, when replacing text you should consider the text flow.

6.11 Add comments/notes

Select the tool followed by the location (or vice-versa) to add notes to a document.

To add a comment/note to a document:

1 Display the document in Page View.

2 Click the Comments tab in the Navigation pane.

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3 Select Document > Comments > Note or the Note icon in the Navigation pane toolbar

followed by the location for the note. Alternatively, right-click the location for the note and select Note from the pop-up menu.

4 Enter the text for your note.

5 Click the close icon when you have entered the text. The new comment appears in the

Navigation pane.

6 Right-click the note on the page or in the Navigation pane and select Properties to

change the properties of the note.

7 In the Properties dialog you can change the title and color of the note. For more

information see “Annotation properties” on page 102.

NOTE: If you change the title of the Note in the Properties dialog this remains for any other notes you may

create. This is useful when you are marking up a document and want the document’s author to see who added the note.

8 Click OK when you are happy with the note.

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6.12 Add notes containing selected text

You can add Notes containing text selected on the page to a document:

1 Select, in Page View, the page onto which you want to place the note.

2 Select the text you want to appear in the note using the I-beam tool or press Shift and

left-click to display the crosshair and select an area.

3 On release of the button the context sensitive menu appears.

Figure 6.8 Context-sensitive text menu

4 Click the Note icon (1) in the menu. On release of the button a note is opened

containing the text you previously selected.

5 In the Properties dialog change the title and color of the note. For more information see

“Annotation properties” on page 102.

NOTE: If you change the title of the Note in the Properties dialog this remains for any other notes you may

create. This is useful if you are marking up a document and want the document’s author to see who added the note.

6 Click OK when you are happy with the note.

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6.13 Add text annotations

Highlights, underlines or strike-out text annotations are added to a document using two

ethods. Select the text followed by the tool or vice-versa:

1 Select, in Page View, the page onto which you want to place the annotation.

2Select the text you want to affect using the I-beam tool or press Shift and left-click to

display the crosshair and select an area.

3 On release of the button the context sensitive menu appears.

Figure 6.9 Context-sensitive menu

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4 Click the icon in the menu to add the required highlight (1), strike-out (2) or underline

(3).

Or:

1 Select Document > Comments > then the tool you want to use. Or right-click the page

and select the tool from the pop-up menu.

2 Move the cursor over the text to annotate and select it using the I-beam or press Shift

and left-click to display the crosshair and select an area. The new text annotation appears in the Navigation pane.

3 Right-click the annotation on the page or in the Navigation pane and select Properties

to change the annotation properties.

4 Change the title and color of the annotation in the Properties dialog. For more

information see “Annotation properties” on page 102.

NOTE: If you change the title of the Note in the Properties dialog this remains for any other notes you

create. This is useful when you are marking up a document and want the document’s author to see who added the note.

5 Click OK when you are happy with the note.

6.14 Add bookmarks

Bookmarks are added to a document using two methods: select the text or area followed by the tool or vice-versa.

1 Select, in Page View, the page onto which you want to place the bookmark.

2 Select the text using the I-beam tool or hold Shift and select the area you want to

bookmark.

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3 On release of the button the context sensitive menu appears.

Figure 6.10 Context-sensitive text and area icons

4 Click the Text Bookmark (1) or Area Bookmark (2) icon to display the Bookmark

Properties dialog.

5 Select the required style of the bookmark. For more information see “Bookmark

properties” on page 97.

6 Click OK when you are happy with the bookmark.

Or:

1 Select Document > Comments > then either Add Bookmark, Add Text Bookmark or

Add Area Bookmark.

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2 Select the page, text, or select the area (depending on your selection in 2), to display

Bookmark Properties dialog.

3 Change the title and color of the bookmark. For more information see “Bookmark

properties” on page 97.

4 Click OK when you are happy with the bookmark.

6.15 Add free text annotations

Text can be added to a page as a free annotation. The font, style, justification and color of the text can be changed to your preference. You can choose to change the properties of free text annotations. When the text is created you can choose to flatten the text onto the page so that it is treated in the same way as any other text.

Free text annotations are added to a document using two methods. Select the text followed by the tool or vice-versa:

1 Select, in Page View, the page onto which you want to place the annotation.

2 Press Shift and left-click to display the crosshair and select an area.

3 On release of the button one of the context sensitive menus appears.

Figure 6.11 Context-sensitive menus

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4 Click the free text icon (1) or select Document > Comments > Free Text or press Alt

+ T.

5 Click within the selected area and then type in your text.

6 When the text is typed you can select the new text and apply formatting by selecting

the from the options available. For more information see “Free text annotations” on

page 103.

Or:

1 Select, in Page View, the page onto which you want to place the free text.

2 Select Document > Comments > Free Text or press Alt + T. The crosshair appears

ready for you to select an area on the page.

3 Select an area on the page.

4 Click within the selected area and then type in your text.

5 When the text is typed you can select the new text and apply formatting by selecting

from the options available. For more information see “Free text annotations” on

page 103.

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NOTE: To flatten the free text annotation so that the text becomes part of the underlying page see

“Flatten annotation” on page 105

6.16 Add hyperlinks

You can create and edit hyperlinks to other pages within the document, web pages or another file.

You can add three types of hyperlinks to a document: a link to a page, a link to a web page and a link to a file. Once a link is added to a document selecting that link will automatically display the linked page, web page or file.

1 Select, in Page View, the page onto which you want to place the link.

2 Select some text or press Shift and left-click to display the crosshair and select an area.

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3 On release of the button one of the context sensitive menus appears:

Figure 6.12 Context-sensitive menus

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NOTE:

Click the hyperlink icon (1) to display the Create Link dialog:

Figure 6.13 Create Link dialog

Add a link to a page

Select this option followed by clicking the page to which you want to display when the link is selected.

Add a link to a web page

Select this option and enter the URL of the web page you want to display when the link is selected. You can omit the is automatically added.

http://

part as that

Add a link to a file

Select this option and use the displayed browser to select the file you want to open when the link is selected.

NOTE: If you add a link to a PDF which is moved onto another machine, the file and associated application

must exist in the same location on that machine for the link to work.

For more information see “Hyperlink properties, delete and edit” on page 106.

6.17 Change the destination of the output file

By default, output files are created in the same folder as the input file. You can change the output destination:

1 Use File > Open or drop a file onto the Assembly or Page View to open a document.

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2 Make any changes to the document.

3 Click File > Save As.... This displays the Save As dialog.

4 Select the output Document type (XPS, PDF or DOC).

5 Select the required Setup name.

6 Make sure the General tab is selected.

7 Check the Always output files to option.

8 Either, select the Browse... option to display a Browse For Folder dialog that lets you

select the required location.

9 Click OK to accept the change. Click Cancel to abort the change.

6.18 Produce more compact PDF files

The following options have an effect on the size of the output PDF file:

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• “Compression” on page 81

• “Subset fonts” on page 82

The default settings after installation are designed to give the maximum lossless compression for general use.

6.18.1 Compression

The compression options reduce the size of your file by varying amounts. For full details see “Compression tab (PDF)” on page 118.

1 Use File > Open or drop a file onto the Assembly or Page View to open a document.

2 Make any changes to the document.

3 Click File > Save As.... This displays the Save As dialog.

4Select the output Document type as PDF.

5 Select the Setup name you want to edit.

6 Click Edit....

NOTE: If you have one of the standard setups selected you cannot edit it.

7 Make sure the Compression tab is selected.

8 Check Compress text and line art option to apply zip compression to the PDF

commands in the page descriptions.

9 Make a selection in each of the Compression options:

Zip compression is usually the best overall compromise setting for images as it is efficient and lossless. If you can tolerate lossy compression, that is, compression that throws some of the data away never to be retrieved, use JPEG compression.

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You may find that Zip with Predictor compression sometimes improves the performance on images where there are lots of similarly colored pixels. Note that the terms Zip and Flate are interchangeable; they both refer to the same kind of compression.

10 Make a selection in each of the Downsampling options and choose a target resolution.

These options allow you to control whether and how Corel PDF Fusion reduces the resolution of images in the file input. Remember, when you halve the resolution you quarter the amount of data.

11 Click OK to accept the changes. Select Cancel to abort the changes.

6.18.2 Subset fonts

The Subset fonts options reduce the size of the output. When you are working in a controlled environment where you know which fonts are loaded on the destination computer, choosing not to embed some or all fonts can further reduce the size.

This option is selected by default. Therefore it may not need setting.

1 Use File > Open or drop a file onto the Assembly or Page View to open a document.

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2 Make any changes to the document.

3 Click File > Save As.... This displays the Save As dialog.

4Select the output Document type as PDF.

5 Select the Setup name you want to edit.

6 Click Edit....

7 Make sure the Fonts Embedding tab is selected.

8 Check Subset fonts option.

9 Click OK to accept the changes. Select Cancel to abort any changes.

6.19 Produce PDF files that can be sent by e-mail

To produce PDF files that can more easily be sent by e-mail:

1 Use File > Open or drop a file onto the Assembly or Page View to open a document.

2 Make any changes to the document.

3 Click File > Save As.... This displays the Save As dialog.

4Select the output Document type as PDF.

5 Select the Setup name you want to edit.

6 Click Edit....

7 Make sure the General tab is selected.

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If you want to automatically open the default e-mail application when the PDF is created:

8 Check Send the PDF as an e-mail attachment in the Output options.

9 Click OK to accept the changes. Select Cancel to abort any changes.

To find out how to e-mail documents and comments see “E-mail documents” on

page 85 and “E-mail comments” on page 86.

6.20 Produce files for fast web viewing

If you intend to distribute your PDF files via the web and want to produce a document that is displayed faster, using page-at-a-time downloading, use the Optimize for fast web viewing option. When a document is optimized for page-at-a-time downloading, the web server sends individual pages of information requested by the user, rather than the whole PDF document:

1 Use File > Open or drop a file onto the Assembly or Page View to open a document.

2 Make any changes to the document.

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3 Click File > Save As.... This displays the Save As dialog.

4Select the output Document type as PDF.

5 Select the Setup name you want to edit.

6 Click Edit....

7 Make sure the General tab is selected.

8 Check Optimize for fast web viewing in the File options section.

9 Click OK to accept the changes. Select Cancel to abort any changes.

NOTE: Fast web viewing depends on the configuration of the web server and also the capabilities of the

PDF client. This option ensures that the file meets the requirements for Linearized PDF and, under the right circumstances, it could be delivered and displayed progressively.

6.21 Launch application to view the file when complete

You can configure Corel PDF Fusion to automatically open the default viewing application on your computer when you create an output file:

1 Use File > Open or drop a file onto the Assembly or Page View to open a document.

2 Make any changes to the document.

3 Click File > Save As.... This displays the Save As dialog.

4Select the output Document type (PDF or XPS).

5 Select the Setup name you want to edit.

6 Click Edit....

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7 Make sure the General tab is selected.

8 Check either, View the PDF document after creation or View the XPS document after

creation in the Output options section (depending on whether you are editing a PDF or XPS setup).

9 Click OK to accept the changes. Select Cancel to abort any changes.

6.22 Share setups

All your Setups can be exported and then subsequently imported for use on other installs of Corel PDF Fusion.

• “Export setups” on page 84

• “Import setups” on page 85

6.22.1 Export setups

Use the Export option to export an XML file containing the details of your setup for use on another computer or by another person. This XML file can be transferred between versions of Corel PDF Fusion. Use the Import option to import such an XML file, described in “Importing setups” on page 113. This option is used to ensure that all users within an organization have the same setups and, therefore, create output documents of the same type.

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NOTE: An XML file is a text file which can be opened and hand edited. However, doing this may cause

your version of Corel PDF Fusion to produce unexpected results or fail.

When a setup file is exported, all setups, default and custom, are saved to the XML file. When an XML file is subsequently imported you are presented with the option to accept or reject each individual setup.

To create an XML setup file for distribution to other users of Corel PDF Fusion:

1 Ensure all your setups are correct in all details.

2 Use File > Open or drop a file onto the Assembly or Page View to open a document.

3 Make any changes to the document.

4 Click File > Save As.... This displays the Save As dialog.

5 Select the output Document type (PDF or XPS).

6 Select the Setup name you want to edit.

7 Click the Export option.

8 Use the displayed Export Setup dialog to choose a location and name for your XML file.

.xml

Ensure the file has a

extension.

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9 Click Save to save the file.

NOTE: When an XML file is exported and subsequently imported the Always output files to and Launch

on job completion locations are not transferred. This is because these locations are system specific and may not be appropriate on your system.

6.22.2 Import setups

Use the Import option to import an XML file containing the setup from another computer or user. Use the Export setups option to create an import file, as described in “Exporting setups” on page 113. This option is used to ensure all users within an organization have the same setups and, therefore, create output documents of the same type.

To import an XML setup file:

1 Use File > Open or drop a file onto the Assembly or Page View to open a document.

2 Make any changes to the document.

3 Click File > Save As.... This displays the Save As dialog.

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4Click Edit....

5 Click the Import option on the XPS, PDF or DOC setups dialog.

6 Use the displayed Import Setup dialog to choose the XML file to be imported. The file

.xml

has a

extension.

7 Click Open to import the file.

8 For each individual setup a confirmation prompt appears.

9 Click Yes to import the setup. Click No to cancel the import of the setup.

NOTE: When an XML file is imported, the Always output files to and Launch on job completion locations

are not transferred. This is because these locations are system specific and may not be appropriate on your system.

6.23 E-mail documents

To add an open document as an attachment to an e-mail as a PDF or XPS file:

1 Make sure the document you want to e-mail is selected.

2 Select File > Email > Document as PDF or Document as XPS.

Your document is converted to the selected format, an e-mail is opened with your system registered e-mail application, and the document is added as an attachment.

To find out how to prepare documents so that they can more easily be sent by e-mail see “Produce PDF files that can be sent by e-mail” on page 82.

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6.24 E-mail comments

When comments are added to a document they can be saved as an FDF file. FDF files

re used when you want to send the comments you have made in a document to

a someone who you know has the original PDF file. FDF files are much smaller in size and, therefore, much more portable.

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To add the comments in document as a

.fdf attachment to an e-mail:

1 Make sure the document containing the comments you want to e-mail is selected.

2 Select File > Email > Comments.

The comments are exported to an FDF file, an e-mail is opened with your system registered e-mail application with the FDF file as an attachment.

See also “Import / Export / Email Comments” on page 102.

6.25 Find the version number of Corel PDF Fusion

To report and issue it is useful if you can find the version number of Corel PDF Fusion:

1 Select Help > About.

The version number and build date is in the lower left corner of the dialog.

6.26 Remove tooltips or tool labels from Corel PDF Fusion

To show or hide the tooltips or tool labels (text below the icon):

1 Select Help > Tooltips or Help > Tool Labels.

Repeat the selection to turn them back on.

6.27 Add security to a document

To add security to a document:

1 Select the document to which you want to add security.

2 Select Document > Set Document Security > Standard.

3 Select the desired Encryption level. For more information see “Encryption level” on

page 91.

4 Select the options you want to protect such as Printing, Copying of text and graphics,

General editing and so on.

5 Click Next >.

6 Under Requires a password to change security settings enter a password to prevent

unauthorized users from changing the security settings in force in the document.

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7 Under Requires a password to open document enter a password to prevent

unauthorized users from opening the document.

NOTE: If you forget or do not have the password you are not able to access the document.

8 Click Finish to apply the new security settings to your document.

9 Once the document is saved the passwords must be used to open the document as well

as perform any of the restricted options.

6.28 Add a watermark to a document

This section describes how to add a watermark to every page of a document.

NOTE: The watermark added by this procedure is different to the system generated watermark displayed

when Corel PDF Fusion is used in “viewer mode”.

To add a watermark to a document:

1 Open and select the document to which you want to add the watermark.

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2 Select Document > Watermark... to display the Watermarking options.

3 Enter the text for your watermark in the Text field.

4 In the Font and Style panel you can select the following options:

Font

Make a selection from the three available fonts.

Style

Select either bold or outline text.

Color

Select the color icon to display a color picker. Choose a color from the set of basic colors, select a color in the picker, or enter specific values. Click Add to Custom Colors to save it when you have found a color you like.

Size

Either select a specific point size from the drop-down menu or select Auto fit. Auto fit automatically expands the text so that it fits the currently selected paper size.

Opacity

Use the slider to choose an opaque value. A low value means that the text is less opaque, (more transparent). Whereas a high value means that the text is more opaque (less transparent).

NOTE: The character “A” graphic at the lower right side of the Font and Style panel displays the currently

selected opacity and color values.

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In the Position panel you can select the following options:

Offset from center

If you want to move the watermark from the center of the page use the drop-down menus and value fields to determine its new position.

Rotation

The rotation dial allows you to choose the angle at which the text is displayed. Alternatively, you can enter a specific value into the field or use the up/down arrows to make a selection.

5 When you are happy with your watermark selections click Apply. Selecting Cancel

aborts the creation of the watermark.

6 When you apply a watermark, a copy of your document containing the watermark is

opened leaving the original document unaffected. You can then choose to save or abandon the new document.

NOTE: If you are using the Corel PDF Fusion in “viewer mode” a watermark is applied to saved documents.

This is a system generated watermark and cannot be removed or changed without a serial number.

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Chapter 7 Document settings and

This chapter contains information on how to view and change the document settings and security.

The information provided in the section includes:

• “Document Settings” on page 89

• “Security Settings” on page 91

7.1 Document Settings

Details for the current document are viewed in the Document Settings dialog.

NOTE: The Document Settings options can be viewed and changed at any time from the Document >

Document Settings menu. These options are also set when completing a document for publication using the Finish Document Wizard.

1 Select the document for which you want to view and edit the settings.

security

2 Select Document > Document Settings. The details contained in the associated tabs are

the current security settings, as well as general information about the file, such as title and subject.

For more information about security see “Security Settings” on page 91.

From the Document Settings dialog you can access the following options:

• “Summary—Enter Document Summary Information” on page 89

• “Open Settings—Set Document Open Actions” on page 90

• “Security Settings” on page 91

• “Set File Security—Set Security Permission Options” on page 91

• “Set Document Passwords” on page 92

• “Removing document security settings” on page 93

7.1.1 Summary—Enter Document Summary Information

This is available for XPS and PDF documents.

NOTE: The Summary options are accessed from the Document > Document Settings menu, or from the

File > Finish Document Wizard > Enter Document Summary Information option.

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The Summary tab provides information about the current document, including the file generating program, the date when the file was created and the last time it was modified. It also allows you to enter a title, subject, author, and keywords for the document.

7.1.2 Open Settings—Set Document Open Actions

This is available for PDF documents only.

NOTE: The Open Settings options are accessed from the Document > Document Settings menu, or from

the File > Finish Document Wizard > Set Document Open Actions option.

The options in the Document > Document Settings > Open Settings tab determine how the file is displayed when it is opened.

The following options are available in the Open Settings tab:

Open to page

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Enter the page number you want the document to open at. Keep in mind that document page numbers are not necessarily the same as the

folios

page numbers printed on your document, which are known as

. For instance, your folios may not include the title page, contents list and copyright page. Document page numbering includes every page in a

document, starting at the first page (

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View

Select the default page view to use when the document is opened. The View options are as follows:

Default

Continuous

Single page

: Displays a default page mode setting for the application;

Zoom level

Select the default zoom level to use when the document is opened.

Navigation

Choose how you want the Navigation pane to appear when the document is opened. Select from,

to Thumbnails

Open in presentation mode

Select to open the document in full screen mode.

Hide menus

Select to conceal program menus when the document is opened.

Hide toolbar

Select to hide these toolbars when the document is opened.

: Allows pages to be scrolled;

: Pages are displayed one at a time.

Closed,Open to BookmarksorOpen

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7.2 Security Settings

This is available for PDF documents only.

Select Document > Document Settings > Security Settings to open the Security Settings tab to see what security measures are currently in force,

This tab displays the security settings for the currently selected document.

Remove File Security

Use this to remove file security. The owner-level password is required to do this.

Set File Security

Use this to set file security. This opens the Set File Security tab.

For more information see:

• “Set File Security—Set Security Permission Options” on page 91

• “Set Document Passwords” on page 92

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• “Removing document security settings” on page 93

7.2.1 Set File Security—Set Security Permission Options

This is available for PDF documents only.

NOTE: The Set File Security options are accessed from the Set File Security button on the Document >

Document Settings menu, or from the File > Finish Document Wizard > Set Permissions Options.

To change the security settings that are currently in force in a document:

1 Click the Set File Security button on the Security Settings tab. Alternatively, select

Document > Set Document Security > Standard.

2 If the file is protected by a “Change Security” password, enter it in the tab.

3 Set your required security settings from the following options:

Encryption level

Select either complies with the PDF 1.3 standard and provides basic PDF file security. 128-bit encryption complies with the PDF 1.4 standard and provides more advanced security.

Printing

Choose whether to allow or disallow document printing.

40-bitor128-bit encryption

. 40-bit encryption

Copying of text and graphics

Choose whether to allow the copying of text and graphics in the document.

Content access for visually impaired

(128-bit encryption only). Choose the security setting for making text available to screen readers for the visually impaired and for indexing.

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General editing

Document assembly

Comment authoring

Form field fill-in and signing

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Choose the security setting for general editing. General editing includes working with pages, bookmarks and document opening properties. See also Document assembly, below.

Choose the security setting for document assembly (deleting, rotating, inserting and extracting pages), when general editing is

not

allowed. This

option is not available when 40-bit encryption is selected.

Choose the security setting for adding and changing comments and form fields. See also, Form Field Fill-in and Signing.

Choose the security setting for form fields and digital signatures when

not

Comment authoring is

allowed. Form fields and digital signatures are not available in Corel PDF Fusion. This option is not available when 40bit encryption is selected.

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Encrypt metadata

When selected, the document metadata (title, subject, author and so on) are encrypted along with the document content. Uncheck this option if you want to encrypt the contents of a document but still allow search engines access to the document metadata.

This option is available only when you select 128-bit security.

7.2.2 Set Document Passwords

This is available for PDF documents only.

NOTE: The Set Document Passwords options are accessed by pressing Next on the Set File Security menu

on the Document > Document Settings menu, or from the File > Finish Document Wizard > Set Document Passwords options.

To change the document passwords that are currently in force in a document:

1 In the Document Settings dialog (which is opened in “Set File Security—Set Security

Permission Options”) click Next > to advance. The Security Password and Open

password options appear.

NOTE: For the Next > option to appear you must have an encryption level set. See

2 Set the following options:

“Encryption level”

Requires a password to change security settings

Select to enter a password to prevent unauthorized users from changing the security settings in force in the document.

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Requires a password to open document

NOTE: If you forget, or do not have the password you are not able to access the document.

3 Click Finish to apply the new security settings to your document.

7.2.3 Removing document security settings

This is available for PDF documents only.

To remove all security settings:

1 Select Document > Set Document Security > None, or click Remove File Security in

the Security Settings tab.

2 Enter the correct password if prompted and click OK.

3 Click OK to apply the changes.

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Select this check box and enter a password to prevent unauthorized users from opening the document.

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Chapter 8 Working with

annotations

This chapter provides information on how to use bookmarks, comments, free text and hyperlinks.

The information provided in the section includes:

• “Working with bookmarks” on page 94

• “Working with comments and annotations” on page 99

• “Free text annotations” on page 103

• “Adding hyperlinks” on page 105

• “Spell check comments and free text” on page 107

8.1 Working with bookmarks

This section provides all the information you might need on bookmarks.

Bookmarks allow you to tag and identify locations, selected text and areas. They are added in the Page View and displayed on the page and in the Navigation pane when the Bookmarks tab is selected. If your document does not have any bookmarks see “Add

bookmarks” on page 77 for more information.

The available options are:

• “Bookmarks in the Navigation pane” on page 95

• “Bookmark properties” on page 97

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8.1.1 Bookmarks in the Navigation pane

Bookmarks are listed in the Navigation pane under the Bookmarks tab.

Figure 8.1 Bookmarks in the Navigation pane

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The tools for working with bookmarks are in the Bookmarks toolbar which, by default, is located in the Bookmarks tab of the Navigation pane.

Figure 8.2 Bookmark tools

You can also select the options from the Document > Bookmarks menu:

Figure 8.3 Document menu bookmark options

When Bookmarks are displayed in the Navigation pane you can:

• Drag and drop bookmarks into a new position in the list.

• Click the bookmarks pane and use your mouse scroll wheel to move to the top or bottom of the bookmarks list.

•Double-click a bookmark and change its name. After double-clicking you can right-click and select Cut, Copy, Paste, Delete and Select All. When you have used one of these options you can also use Undo and Redo. All undo/redo steps are retained until you save the file. Once saved, all levels of undo/redo are discarded.

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• Use Shift-click to select multiple consecutive bookmarks.

• Use Ctrl-click to select multiple non-consecutive bookmarks.

• Right-click on a bookmark to display the following pop-up menu:

Figure 8.4 Right-click bookmark menu options

Select All

Deselect All

Select all the bookmarks.

Deselect all bookmarks.

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Select Level

Select all bookmarks at the current level.

Delete

Delete the selected bookmarks.

Edit Bookmark Destination

Select to edit the destination of the bookmark. When you click this option the bookmark highlights. Your next action must be to click somewhere within the document and specify the location to be associated with the bookmark.

Properties

Display the Bookmark properties dialog. For more information see

“Bookmark properties” on page 97.

The following tools are available:

Add Bookmark / Add Text Bookmark / Add Area Bookmark

Click the down-arrow to select the Add Bookmark options.

Click Add Bookmark and then click onto the page to specify the location for the bookmark. The Bookmark Properties dialog appears. See

“Bookmark properties” on page 97.

Click Add Text Bookmark to change cursor to an I-beam selector. Select the text to be bookmarked. The Bookmark Proper ties dialog appears. See “Bookmark properties” on page 97.

Click Add Area Bookmark to change the cursor to a crosshair allowing you to select an area of the page to be bookmarked. The Bookmark Properties dialog appears. See “Bookmark properties” on page 97.

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Delete Selected Bookmark(s)

View / Edit Properties of Selected Bookmarks

Bold

Italic

Choose the color of the Bookmark text

Expand All / Collapse All

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Click to delete a bookmark from the list.

Click to edit the bookmark properties. See “Bookmark properties” on

page 97.

Select a bookmark and click this icon to make it bold.

Select a bookmark and click this icon to make it italic.

Select a bookmark and click this icon to display the color picker. Choose from the set of basic colors, select a color in the picker or enter specific values. Click Add to Custom Colors to save the color.

Click the down-arrow and select to expand or collapse all bookmark entries.

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8.1.2 Bookmark properties

To display the bookmark properties:

• Right-click a bookmark and select Properties... from the pop-up menu.

• Select a bookmark and click the View/Edit Properties of Selected Bookmarks icon to display the Bookmark Properties dialog.

Name

This displays the current bookmark name. You can enter a new name.

Style

These options change the font style of the bookmark.

Bold / Italic

Click to make the bookmark bold or italic.

Color

Click to display a color picker. Choose colors from the set of basic colors, select a color in the picker, or enter specific values. Click Add to Custom Colors to save it when you have found a color you like.

The Destination Zoom panel contains the following options that decide the zoom value of the page to use when the bookmark is selected.

Actual Size (100%)

Display the page associated with the bookmark at actual size.

Fit Width

Display the page associated with the bookmark so that it fits into the available width of the display window.

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Fit Page

Fit Selected Area

No Specific Zoom

Custom (%)

NOTE: When you select a bookmark with a specified zoom value the whole document is zoomed to that

value. The document zoom remains in force even if you delete the bookmark that specified the zoom. You can of course reduce the magnification of the document using

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Display the page associated with the bookmark so that a whole page fits into the display width.

This only appears when a bookmark is associated with an area using the Add Area Bookmark option. In this case the page is opened so that the selected area of the bookmark fits into the display.

With this selected the page is opened with the current zoom option.

Display the page associated with the bookmark at the zoom value entered into the Custom field.

“Magnification”,“Zoom

“Page Zoom” on page 34

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Select OK when you have completed the bookmark properties.

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8.2 Working with comments and annotations

This section provides information on comments and annotations.

Comments, sometimes called Notes, allow you to add various comments to a document. Any notes you create can be spell checked. Annotations allow you to mark text with highlights, underlines or strike-outs. Both comments and annotations are added in the Page View and displayed on the page and in the Navigation pane when the Comments tab is selected. If your document does not have any comments or annotations see “Add comments/notes” on page 75 and “Add text annotations” on

page 77 for more information.

The available options are:

• “Comments in the Page View” on page 99

• “Comments in the Navigation pane” on page 100

• “Annotation properties” on page 102

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8.2.1 Comments in the Page View

When the document is displayed in the Page View, comments that have been added to a PDF document are displayed in their correct location.

When comments are displayed on the page in Page View you can:

• Drag and drop a comment to a new location on the page.

• Double-click a comment to open it.

• Right-click a comment to display the following menu:

Figure 8.5 Right-click comment menu options

Delete

Deletes the selected comment from the document.

Properties

Displays the Annotation properties dialog. For more information see

“Annotation properties” on page 102.

Open Comment

Opens the comment and displays its contents which you can edit. Click the cross in the top right-hand corner to close the comment.

Reset Comment Location

Resets the comment to its original location.

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8.2.2 Comments in the Navigation pane

Comments that have been added to a document are listed in the Navigation pane under the Comments tab.

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Figure 8.6 Comment pane

The tools for working with comments are found in the Comments toolbar which, by default, is located in the Comment tab of the Navigation pane.

Figure 8.7 Comment tools

Select these options from the Document > Comments menu:

Figure 8.8 Document menu comment options

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Corel PDF Fusion 1.0 Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

What is in this document?

What other information is available?

Font conventions

Chapter 1 Introduction

1.1 What is Corel PDF Fusion?

1.2 How to use this manual

2.1 What are the installer options?

2.2 What you need

2.3 Installing Corel PDF Fusion

2.4 Removing Corel PDF Fusion

2.5 Entering your serial number

2.6 Associating XPS and PDF files with Corel PDF Fusion

2.7 The file system

2.8 Open Corel PDF Fusion

2.9 Open Corel PDF Converter

2.10 Product registration

2.11 Product update

3.1 What can you do with Corel PDF Fusion?

3.2 How do you use Corel PDF Fusion?

3.3 What is a document format or PDL?

3.4 What are the features of Corel PDF Fusion?

3.5 What next?

4.1 Open Corel PDF Fusion

4.2 The Page, Assembly, Flick and Presentation View

4.3 The Navigation pane

4.4 Customize your work area

5.1 Open Corel PDF Batch Converter

Chapter 6 How do I...?

6.1 Convert files

6.2 Create a new document from existing files

6.3 Add empty pages to an existing document

6.4 Add existing pages to an existing document

6.5 Remove pages from an existing document

6.6 Prepare a document for distribution

6.7 Print a document

6.8 Find and Redact text—one or more instances

6.9 Redact text or area—single instance

6.10 Find and replace text—one or more instances

6.11 Add comments/notes

6.12 Add notes containing selected text

6.13 Add text annotations

6.14 Add bookmarks

6.15 Add free text annotations

6.16 Add hyperlinks

6.17 Change the destination of the output file

6.18 Produce more compact PDF files

6.19 Produce PDF files that can be sent by e-mail

6.20 Produce files for fast web viewing

6.21 Launch application to view the file when complete

6.22 Share setups

6.23 E-mail documents

6.24 E-mail comments

6.25 Find the version number of Corel PDF Fusion

6.26 Remove tooltips or tool labels from Corel PDF Fusion

6.27 Add security to a document

6.28 Add a watermark to a document

7.1 Document Settings

7.2 Security Settings

8.1 Working with bookmarks

8.2 Working with comments and annotations