Canon imageRUNNER 2030i, imageRUNNER 2200, imageRUNNER 2220i, imageRUNNER 2220N, imageRUNNER 2870 Guide for Mac

Mac Fax Driver Guide

Mac Fax Driver Ver. 1.40

Please read this guide before operating this equipment.	ENG
After you finish reading this guide, store it in a safe place for future reference.

Mac Fax Driver Guide

How This Manual Is Organized

Chapter 1 Before You Start

Chapter 2 Getting Started

Chapter 3 Fax Driver Options

Chapter 4 Special Fax Driver Options

Chapter 5 Troubleshooting

Chapter 6 Appendix

Includes the available paper sizes list, glossary, and index.

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Disclaimers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Chapter 1 Before You Start

Supported Canon Products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5 Where to Find Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

Chapter 2 Getting Started

Installing the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Installing the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Uninstalling the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Specifying the Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10

Mac OS X 10.2.8 - 10.3.9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10

USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10 TCP/IP Protocol Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Mac OS X 10.4 or later. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14

USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14 TCP/IP Protocol Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16

Setting Up the Fax Configuration/Confirming the Printer Status . . . . . . . . .2-19

Chapter 3 Fax Driver Options

Faxing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Sending a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Sending to a Remote Memory Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

Specifying the Paper Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Scaling a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Specifying the Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

iv

Specifying the Output Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10 Faxing Multiple Pages on One Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11 Saving the Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13 Specifying Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Adding a New Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15 Adding a Recipient from the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Defining Address Book Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Person (Single) Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Group Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Importing/Exporting Address Book Entries . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Importing Address Book Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Exporting Address Book Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Attaching a Cover Sheet to a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29 Registering an Original Cover Sheet as a Template . . . . . . . . . . . . . . . . . . . 3-36

Chapter 4 Special Fax Driver Options

Setting the Fax Send Time (Mac OS X 10.3 or later) . . . . . . . . . . . . . . . . . . . . 4-2 Changing the Order of Pages (Mac OS X 10.3 or later) . . . . . . . . . . . . . . . . . . 4-4 Specifying the Color Filter (Mac OS X 10.3 or later). . . . . . . . . . . . . . . . . . . . . 4-6 Saving a Document in PDF Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Mac OS X 10.2.8 - 10.3.9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7 Mac OS X 10.4 or Later . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Saving a Document as a File (Mac OS X 10.2.8 - 10.3.9) . . . . . . . . . . . . . . . . 4-10 Specifying the Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11 Specifying the Telephone Number Prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12 Selecting a Telephone Line for Fax Transmission . . . . . . . . . . . . . . . . . . . . . 4-14 Customizing Telephone Line Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16 Specifying the Sender. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18 Using the Sent Fax Notification Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20 Setting the Fax Send Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22 Job Accounting Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Job Accounting Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24 Specifying the ID and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24 Faxing with Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

With Confirm ID/Password when Sending Fax Selected . . . . . . . . . . . . . 4-26 With Confirm ID/Password when Sending Fax Not Selected. . . . . . . . . . 4-27

Using the Faxmonitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Starting the Faxmonitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

File Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Printer Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Faxmonitor Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

v

Confirming the Printer Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-33

Chapter 5 Troubleshooting

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Chapter 6 Appendix

Available Paper Sizes List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 About the Address Book and Cover Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3

Maximum Entries for the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3 Maximum Recipients and Cover Sheet Options. . . . . . . . . . . . . . . . . . . . . . . .6-3

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-5

vi

Preface

Thank you for purchasing this Canon product. Please read this manual thoroughly before operating the product in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.

How to Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

IMPORTANT	Indicates operational requirements and restrictions. Be sure to read
	these items carefully in order to operate the product correctly, and to
	avoid damage to the product.
NOTE	Indicates a clarification of an operation, or contains additional
	explanations for a procedure. Reading these notes is highly
	recommended.

Buttons Used in This Manual

The following button names are a few examples of how buttons to be clicked are expressed in this manual:

Buttons on Computer Operation Screens: [Button Name] Examples: [OK]

[Print]

vii

Displays Used in This Manual

Screen shots of computer operation screens used in this manual may differ from the ones you actually see, depending on the operating system and the model or options that come with your machine.

The buttons which you should click are marked with a , as shown below.

When multiple buttons can be clicked, they are highlighted and mentioned in the order in which they should be clicked.

3 Click [Printer Info].

Click this button for operation.

viii

Legal Notices

Trademarks

Canon, the Canon logo, imageRUNNER, imageCLASS, imagePASS, and iR are trademarks of Canon Inc.

Apple, ColorSync, Mac OS, and Macintosh are trademarks of Apple Computer, Inc.

Other product and company names herein may be the trademarks of their respective owners.

Copyright

Copyright 2005 by Canon Inc. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc.

Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

ix

x

Before You Start	1
	CHAPTER

This chapter describes the system environments required for using the fax driver. It also explains where to find help and information regarding the installation and use of this driver.

Supported Canon Products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Where to Find Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

1-1

1

Before You Start

Supported Canon Products

The fax driver version 1.40 is available for the following Canon Products. Refer to the following table to select the driver name that corresponds to your printer.

Printer Name	Driver Name
Color imageRUNNER C2620	Canon iR C2620 (FAX)
imagePASS-C1 (Color iR C2620-C1)	Canon iR C2620-C1 (FAX)
imagePASS-C2 (Color iR C2620-C2)	Canon iR C2620-C2 (FAX)
Color imageRUNNER C3200	Canon iR C3200 (FAX)
imagePASS-C1 (Color iR C3200-C1)	Canon iR C3200-C1 (FAX)
Color imageRUNNER C3220	Canon iR C3220 (FAX)
imagePASS-C1 (Color iR C3220-C1)	Canon iR C3220-C1 (FAX)
imagePASS-C2 (Color iR C3220-C2)	Canon iR C3220-C2 (FAX)
imageRUNNER C3100	Canon iR C3100 (FAX)
imagePASS-E1 (iR C3100-E1)	Canon iR C3100-E1 (FAX)
imageRUNNER C3170i	Canon iR C3170 (FAX)
imageRUNNER C3170U	Canon iR C3170 (FAX)
imageRUNNER C5800	Canon iR C5800 (FAX)
imagePASS-D1 (iR C5800-D1)	Canon iR C5800-D1 (FAX)
imageRUNNER C5870U	Canon iR C5870 (FAX)
imagePASS-G1 (iR C5870-G1)	Canon iR C5870-G1 (FAX)
imageRUNNER C6800	Canon iR C6800 (FAX)
imagePASS-D1 (iR C6800-D1)	Canon iR C6800-D1 (FAX)
imageRUNNER C6870U	Canon iR C6870 (FAX)
imagePASS-G1 (iR C6870-G1)	Canon iR C6870-G1 (FAX)
imageRUNNER 2010F	Canon iR1600-2000 (FAX)
imageRUNNER 2016	Canon iR2016 (FAX)

1-2 Supported Canon Products

	Printer Name	Driver Name
	imageRUNNER 2020	Canon iR2020 (FAX)
	imageRUNNER 2230	Canon iR2230 (FAX)
	imageRUNNER 2830	Canon iR2830 (FAX)
	imageRUNNER 2870/2270	Canon iR2270/iR2870 (FAX)
	imageRUNNER 3300/2800/2200	Canon iR2200-3300 (FAX)
	imageRUNNER 3300i
	imageRUNNER 3320G
	imageRUNNER 3320i/2220i	Canon iR2220/iR3320 (FAX)
	imageRUNNER 3320N/2220N
	imageRUNNER 3530	Canon iR3530 (FAX)
	imageRUNNER 4570/3570	Canon iR3570/iR4570 (FAX)
	imageRUNNER 5070	Canon iR5070 (FAX)
	imageRUNNER 6570/5570	Canon iR5570/iR6570 (FAX)
	imagePASS-M3 (iR6570/5570-M3)	Canon iR5570/iR6570-M3 (FAX)
	imageCLASS 2300	Canon iC2300 (FAX)
	MF7200 Series	Canon MF7200 Series (FAX)

1

Before You Start

Supported Canon Products

1-3

1

Before You Start

IMPORTANT

•The fax options are available only if a fax board is installed in your printer.

•In this guide, these printer names are hereafter referred to as the following:

-imagePASS-C1 (Color iR C2620-C1): Color imageRUNNER C2620-C1

-imagePASS-C1 (Color iR C3200-C1): Color imageRUNNER C3200-C1

-imagePASS-C1 (Color iR C3220-C1): Color imageRUNNER C3220-C1

-imagePASS-C2 (Color iR C2620-C2): Color imageRUNNER C2620-C2

-imagePASS-C2 (Color iR C3220-C2): Color imageRUNNER C3220-C2

-imagePASS-D1 (iR C5800-D1): imageRUNNER C5800-D1

-imagePASS-D1 (iR C6800-D1): imageRUNNER C6800-D1

-imagePASS-E1 (iR C3100-E1): imageRUNNER C3100-E1

-imagePASS-G1 (iR C5870-G1): imageRUNNER C5870-G1

-imagePASS-G1 (iR C6870-G1): imageRUNNER C6870-G1

-imagePASS-M3 (iR6570/5570-M3): imageRUNNER 6570/5570-M3

-imageRUNNER C3170i: imageRUNNER C3170

-imageRUNNER C3170U: imageRUNNER C3170

-imageRUNNER C5870U: imageRUNNER C5870

-imageRUNNER C6870U: imageRUNNER C6870

-imageRUNNER 3320G: imageRUNNER 3320i

-imageRUNNER 3320N/2220N: imageRUNNER 3320i/2220i

1-4 Supported Canon Products

System Requirements

The fax driver can be used in the following system environments:

■Operating System Software

Mac OS X (version 10.2.8 or later)

■Computer

Any computer which runs Mac OS X properly

1

Before You Start

System Requirements

1-5

1

Before You Start

Where to Find Help

Here's where to get immediate help if you are having problems installing or using the fax driver.

■ReadMe.rtf file

Any hints, enhancements, limitations, and restrictions you need to be aware of when installing and using your fax driver are included in the ReadMe.rtf file provided with the driver. The ReadMe.rtf file is located in the [MacOSX] folder.

■Online Help

You can locate additional help for questions you may have regarding your fax in the Online

Help file provided with the driver software. In the [Page setup] dialog box or the [Print] dialog box, you can click [] to display additional information about every feature and option in the fax driver.

■Canon Authorized Dealers or Service Providers

If the Online Help file does not provide the information you need, contact your local authorized Canon dealer.

1-6 Where to Find Help

Getting Started	2
	CHAPTER

This chapter describes instructions for installing the fax driver and setting the system configuration.

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Installing the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Uninstalling the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Specifying the Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Mac OS X 10.2.8 - 10.3.9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10

Mac OS X 10.4 or later . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14

Setting Up the Fax Configuration/Confirming the Printer Status . . . . . . . . . . . . . . . . . . 2-19

2-1

2

Getting Started

Installing the Software

This section describes instructions for installing the fax driver and uninstalling the fax driver.

Installing the Fax Driver

Before using the fax, you must install the fax driver for it.

1 Close all application software.

2 Open the [MacOSX] folder.

3 Double-click the [Fax Installer] icon.

The [Authenticate] dialog is displayed.

2-2 Installing the Software

4 Enter the administrator’s name and password click [OK].

The installer starts.

NOTE

Depending on the system environment, the [Authenticate] dialog box may not be displayed. In that case, skip to step 5.

5 Read the Software License Agreement carefully. If you agree to the terms, click [Continue].

2

Getting Started

Installing the Software

2-3

6 Click [Agree] in the message box to proceed.

2

Getting Started

7

8

Confirm that [Easy Install] is selected click [Install].

Click [Continue] in the message box to proceed.

Installation starts.

2-4 Installing the Software

9 Click [Restart] to restart your computer.

2

Getting Started

The computer is restarted.

Installation is complete.

NOTE

•The fax utility software "Faxmonitor" is installed simultaneously.

•For details about using the Faxmonitor, see "Using the Faxmonitor," on p. 4-28.

Uninstalling the Fax Driver

It is recommended that you use the Installer to uninstall an unnecessary driver.

1

2

Close all application software.

Open the [MacOSX] folder.

Installing the Software

2-5

2

Getting Started

3 Double-click the [Fax Installer] icon.

The [Authenticate] dialog box is displayed.

4 Enter the administrator’s name and password click [OK].

The installer starts.

NOTE

Depending on the system environment, the [Authenticate] dialog box may not be displayed. In that case, skip to step 5.

2-6 Installing the Software

5 Read the Software License Agreement carefully. If you agree to the terms, click [Continue].

2

Getting Started

6 Click [Agree] in the message box to proceed.

Installing the Software

2-7

7 Select [Uninstall] from the drop-down list click [Uninstall].

2

Getting Started

8 Click [Continue] in the message box to proceed.

Uninstallation starts.

2-8 Installing the Software

9 In the [Fax Installer] dialog box, click [Quit].

2

Getting Started

Uninstallation is complete.

Installing the Software

2-9

2

Getting Started

Specifying the Fax Settings

After installing the fax driver, you need to specify the fax you want to use in the Printer Setup Utility in order to print a document.

NOTE

The Printer Setup Utility is called Print Center on Mac OS X 10.2.8.

Mac OS X 10.2.8 - 10.3.9

USB Connection

1 Select the hard disk drive you are using click [Applications][Utilities] double-click the [Printer Setup Utility] icon.

The [Printer List] dialog box is displayed.

2 Click the [Add] icon.

NOTE

The [Printer List] dialog box may vary in appearance depending on the version of Mac OS X you are using.

2-10 Specifying the Fax Settings

3

4

Select [USB].

Select the printer name.

2

Getting Started

5

6

For Mac OS X 10.2.8, select a printer whose [Type] is [Fax].

For Mac OS X 10.3, select a printer whose [Type] is [Canon] select [Fax] from [Printer Model].

Click [Add] in the [Printer List] dialog box.

Confirm that the printer has been added in the [Printer List] dialog box close the dialog box.

Specifying the Fax Settings

2-11

2

Getting Started

NOTE

•Confirm that the driver name corresponding to your printer is displayed under [Kind] in the [Printer List] dialog box.

•For the driver name corresponding to your printer, see "Supported Canon Products," on p. 1-2.

•If the driver name for your printer does not exist in the table on p. 1-2, [CanonFax] will be displayed.

TCP/IP Protocol Connection

1 Select the hard disk drive you are using click [Applications][Utilities] double-click the [Printer Setup Utility] icon.

The [Printer List] dialog box is displayed.

2 Click the [Add] icon.

NOTE

The [Printer List] dialog box may vary in appearance depending on the version of Mac OS X you are using.

2-12 Specifying the Fax Settings