Apple AppleWorks 5 User’s Manual



AppleWorks 5

User’s Manual

Includes instructions for using your software

FOR WINDOWS 95 / NT 4.0

K Apple Computer, Inc.

© 1998 Apple Computer, Inc. All rights reserved.

Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the
software are governed by the accompanying software license agreement.

The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use of the “keyboard” Apple logo
(Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair
competition in violation of federal and state laws.

Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical
errors.

Apple Computer, Inc.
1 Infinite Loop
Cupertino, CA 95014-2084
408-996-1010
http://www.apple.com

Apple, the Apple logo, AppleWorks and the AppleWorks design, Claris, and QuickTime are trademarks of Apple Computer, Inc.,
registered in the U.S. and other countries.

Other company and product names mentioned herein are trademarks of their respective companies. Mention of third-party products is
for informational purposes only and constitutes neither an endorsement nor a recommendation. Apple assumes no responsibility with
regard to the performance or use of these products.

Simultaneously published in the United States and Canada.

Equation Editor in AppleWorks

Equation Editor in AppleWorks 5 is a special version of MathType™ by Design Science. If you frequently create documents with
equations, you may find MathType is better suited to your needs. MathType is as easy to use as Equation Editor and has many extra
features to help you save time and create more complex mathematical formulas in documents.

For further information about upgrading Equation Editor to MathType, contact your software dealer or Design Science directly:

Design Science, Inc.
4028 Broadway
Long Beach, CA 09803
To ll Free: 800-827-0685
International: 562-433-0685
FAX: [phone]
e-mail: [e-mail]
Web site: http://www.mathtype.com

Contents

III

Chapter 1: Introduction

Registration and customer support 1-1
How to start 1-1
Using Help and the User’s Manual together 1-2
Using AppleWorks Help 1-3

Opening and closing AppleWorks Help 1-3
Using the Help contents 1-4
Navigating AppleWorks Help 1-4
Using the onscreen Help index 1-5

Learning more about onscreen Help 1-7
Getting additional help 1-7
Working with AppleWorks 1-8
What’s a document? 1-8
Document types 1-8

Text (word processing) documents 1-9

Draw documents 1-10

Paint documents 1-11

Spreadsheet documents 1-11

Database documents 1-12

Communications documents 1-13
Where to go from here 1-14

Chapter 2: Creating, opening, and printing documents

Starting AppleWorks 2-1
Creating a document 2-1

Creating a blank document 2-2

Using an Assistant 2-3

Using stationery 2-5
Saving a document 2-7
Opening a document 2-8
Finding documents 2-9
Linking to other documents 2-9

IV AppleWorks 5 User’s Manual

Saving document formatting as templates (stationery) 2-10

Setting up regular stationery 2-10
Setting up default stationery 2-11
Creating stationery 2-11

Opening stationery 2-12
Identifying your documents 2-13
Protecting documents with passwords 2-14
Importing and exporting documents 2-15
Closing a document and leaving AppleWorks 2-16
Printing a document or Help topic 2-16

Chapter 3: Basics

Working with windows 3-1

Viewing windows 3-2

Arranging windows 3-3

Going to a page 3-4
Using the tool panel 3-4
Using the button bar 3-5

Switching button bars 3-5

Showing, hiding, and positioning the button bar 3-6

Customizing the button bar 3-6

Adding and removing buttons 3-6

Creating your own button bar 3-7
Using palettes 3-7
Working with frames 3-9
Working in an AppleWorks document 3-10

Cutting, copying, and pasting 3-10

Changing your mind 3-10

Previewing pages for printing 3-11

Using rulers 3-12

Creating headers and footers 3-12

Adding a date or time 3-14

Numbering pages 3-15

Setting margins 3-16

Changing the page orientation and size 3-16

Using libraries 3-17

Creating, opening, and saving libraries 3-18
Working with the library palette 3-18
Duplicating, deleting, and moving library items 3-19
Viewing library items 3-19

Setting preferences 3-20

Chapter 4: Text (word processing)

When to use a word processing document 4-1
Text basics 4-2

Creating a word processing document or frame 4-2
About the word processing window 4-2
Working with text frames 4-3
Typing text 4-4
Typing equations 4-5
Selecting text 4-5
Cutting, copying, and pasting text 4-6

Showing formatting characters 4-6
Changing text appearance 4-7
Changing paragraph formats 4-8

Setting and changing tabs 4-10

Indenting paragraphs 4-10

Adding bullets, numbers, and checkboxes to paragraphs 4-11

Aligning paragraph text 4-12

Changing line and paragraph spacing 4-12

Copying text ruler settings 4-13
Sorting paragraphs 4-13
Outlining 4-13

Creating an outline 4-14

Modifying and removing outline labels 4-15

Rearranging outline topics 4-16

Collapsing and expanding outline topics 4-16

Modifying an outline style 4-17
Creating tables 4-18
Working with pages 4-19

Contents V

VI AppleWorks 5 User’s Manual

Creating a title page 4-19
Creating and changing columns 4-20
Breaking a page or column 4-21
Scrolling pages 4-22

Dividing a document into sections 4-22

Inserting and deleting a section 4-23
Formatting sections 4-23
Varying the number of columns on a page 4-25

Numbering sections 4-25
Adding footnotes and endnotes 4-26
Finding and changing text 4-27

Finding special characters 4-28
Using writing tools 4-28

Checking your spelling 4-29

Hyphenating words 4-30

Finding synonyms 4-30

Changing dictionaries 4-31

Counting words 4-31
Adding pictures and frames to text 4-31

Wrapping text around pictures 4-32
Creating links in word processing documents 4-34

Chapter 5: Drawing

When to use a drawing 5-1
Drawing basics 5-2

Creating a drawing 5-2

About the draw window 5-2

What are objects? 5-3

Using the drawing tools 5-3

Selecting and deselecting objects 5-6

Using the graphics ruler and grids 5-7

Moving objects 5-7

Duplicating, copying, and deleting objects 5-8
Changing the appearance of objects 5-9

Changing lines, borders, colors, patterns, and textures 5-9

Contents VII

Copying an object’s attributes 5-11
Resizing objects 5-12

Reshaping and smoothing objects 5-13
Connecting objects 5-13
Arranging objects 5-15
Locking objects to prevent changes 5-16
Creating a master page 5-17
Adding pages to a draw document 5-18
Creating custom colors, patterns, gradients, and textures 5-18
Adding clip art 5-19
Adding text, spreadsheet, or paint frames 5-19
Creating links in draw documents 5-21

Chapter 6: Painting

When to use a painting 6-1
Painting basics 6-2

Creating a painting 6-2

About the paint window 6-3

Working with paint frames 6-3
Working with images 6-4

Using the painting tools 6-4

Setting lines, colors, patterns, and textures 6-6

Selecting and moving images 6-7

Deleting, copying, and duplicating images 6-8

Magnifying an image 6-9
Transforming a selection 6-9

Reshaping a selection 6-9

Resizing or turning a selection 6-10

Coloring and tinting images 6-10
Replacing images 6-11
Adding text and spreadsheets 6-12
Adding clip art 6-13
Customizing resolution and depth 6-13
Working with large files 6-13
Changing the size of a painting 6-14

VIII AppleWorks 5 User’s Manual

Creating links in paint documents 6-14

Chapter 7: Spreadsheet

When to use a spreadsheet 7-1
Spreadsheet basics 7-2

Creating a spreadsheet 7-3
About the spreadsheet window 7-3
Working with spreadsheet frames 7-4
Typing in a spreadsheet 7-5
Selecting cells and ranges 7-5

Modifying cell data 7-6

Editing data 7-6
Moving data 7-7
Copying and deleting data 7-8
Filling a range of cells 7-8
Formatting cell data 7-9
Sorting cell data 7-11
Locking cell data 7-12

Naming cells and ranges 7-12

Assigning names to cells 7-13
Editing and deleting names 7-13
Using named cells in formulas 7-14
Replacing cell references with named cells 7-14
Example 1: Using cell names in a formula 7-15
Example 2: Replacing named cells with cell references 7-16

Changing cells, rows, and columns 7-16

Resizing or hiding rows and columns 7-16
Inserting and deleting cells, rows, and columns 7-17
Changing the number of rows and columns 7-18
Adding borders, colors, and patterns to cells 7-18

Locking row and column titles 7-19
Adding and removing page breaks 7-19
Changing the display 7-19
Printing a spreadsheet document 7-20
Working with formulas 7-20

Understanding formulas 7-21

Cell references in formulas 7-22

Entering formulas 7-23
Calculating formula results 7-24
Making corrections 7-24
Examples: Entering formulas 7-25

Working with functions 7-26

Entering functions 7-27
Example: Using the AVERAGE function 7-27

Displaying data in charts (graphs) 7-28

Making charts 7-29
Changing chart options 7-29
Deleting, copying, or moving a chart 7-30

Enhancing a chart’s appearance 7-31
Adding pictures or a text frame 7-32
Creating links in spreadsheet documents 7-34

Chapter 8: Database

When to use a database 8-1
Database basics 8-1

What’s a database? 8-1

Using Browse, List, Find, and Layout modes 8-2

Creating a database document 8-3
Example: Creating a simple database 8-4

Part 1: Start a new database document 8-4

Part 2: Define two fields 8-4

Part 3: Enter two values into the fields 8-5

Part 4: Make new records 8-5

Part 5: Finish entering data in the new records 8-5

Part 6: Close the database 8-5
Designing a database 8-6

Defining database fields 8-7

Adding fields to an existing database 8-7

Assigning field types 8-7

Checking or entering data automatically 8-9

Contents IX

X AppleWorks 5 User’s Manual

Defining calculation and summary fields 8-10
Adding, changing, and deleting fields 8-12

Entering data in fields 8-12

Adding records 8-14

Changing the tab order 8-14
Duplicating, deleting, and moving records 8-15
Moving through records 8-15
Viewing records 8-16
Playing movies in multimedia fields 8-17
Working with rows and columns in List mode 8-17

Selecting rows and columns 8-18

Resizing rows and columns 8-18

Moving columns and formatting data 8-19
Selecting and hiding records 8-20
Sorting records 8-21
Finding information 8-23

Finding text 8-23

Finding records with a find request 8-23

Saving a find request (named search) 8-25

Matching records 8-26
Working with layouts 8-27

Understanding layouts 8-27

Creating a layout 8-29

Editing a layout 8-31

Deleting, duplicating, and renaming a layout 8-32
Changing the appearance of data 8-32
Presenting and summarizing data with parts 8-34

Copying summary data 8-36

Resizing and deleting parts 8-36
Creating reports 8-36
Importing data from other documents 8-37
Printing a database document 8-38

Printing labels 8-39

Closing up space when you print 8-39

Chapter 9: Beyond the basics

Creating links 9-1

Creating book marks 9-2
Creating document links 9-2
Editing links 9-3
Deleting links 9-4
Going to a specific link 9-4
Sorting links 9-5

Using styles 9-5

About the stylesheet palette 9-6
Styles in documents and frames 9-7
Applying a style 9-8
Creating a style 9-9
Turning off a style 9-11
Example: Applying and creating styles 9-11
Editing styles 9-13
Copying, pasting, and deleting styles and properties 9-15
Importing and exporting styles 9-16

Creating a slide presentation 9-16

Creating slides 9-16
Setting up slides 9-17
Reordering slides 9-19
Showing the slides 9-19

Merging data into documents (mail merge) 9-19

Setting up the database 9-20
Preparing the merge document 9-21
Printing the merge documents 9-22

Addressing envelopes 9-22

Using the Envelope Assistant 9-23
Setting up and creating envelope stationery 9-23

Addressing an envelope 9-24
Linking frames 9-24
Working with movies 9-26

Adding a movie to a document 9-27

Contents XI

XII AppleWorks 5 User’s Manual

Playing a movie 9-27
Creating and editing custom buttons 9-28
Using macros 9-29
Including other applications in your documents (OLE) 9-30

Understanding Object Linking and Embedding 9-30

Inserting OLE objects 9-31

Working with OLE objects 9-32

Chapter 10: Communications

When to use a communications document 10-1
Communications basics 10-1

What you need 10-1

Communications terms and concepts 10-2

Creating a communications document 10-2

About the communications window 10-3
Connecting to another computer 10-3
Changing the communications program 10-4

Chapter 11: AppleWorks and the Internet

About the Internet and the Web 11-1
About browsers 11-2

Selecting a browser 11-2

Connecting to the Web 11-3
Creating a Web page 11-3

Designing your Web page 11-3

Creating an HTML file 11-4

Adding pictures 11-5

Linking Web pages 11-5

Saving a document in HTML format 11-9

Opening and editing HTML files 11-9
Working with electronic mail 11-10

Index

Chapter 1: Introduction

This User’s Manual introduces you to the AppleWorks 5 application from
Apple Computer, Inc. AppleWorks is an all-in-one software package
offering seamless integration of word processing, outlining, presentations,
drawing, painting, spreadsheet computation and charting, database
management, and communications, including support for HTML and linking
to the Internet.

Registration and customer support

Please take the time to mail the product registration card included with
AppleWorks or register your copy of AppleWorks at the following Web site:

1 http://www.applereg.com

For information about customer support, see the Apple Service Directory
included with your copy of AppleWorks or see the following Web site:

1 http://support.info.apple.com/support/supportoptions/

supportoptions.html

For information about AppleWorks, see the following Web site:

How to start

1 http://www.apple.com/appleworks

This User’s Manual is designed to get you started quickly, whether you’re a
new or experienced AppleWorks user.

If Do this

You’re new to AppleWorks
or want a complete
understanding of
AppleWorks

Become familiar with Windows 95 techniques, such as using
the mouse and saving documents. For such information, see the
documentation that comes with your computer.

View the onscreen tour, “Introduction to AppleWorks,” to
understand what AppleWorks is all about. To begin the tour,
click the Start menu and choose Programs. Then choose
Introduction to AppleWorks from the AppleWorks menu.

Start AppleWorks (click the Start menu, choose Programs, and
then choose AppleWorks from the AppleWorks menu) and
practice using AppleWorks while reading this User’s Manual
and referring to onscreen Help.

1-2 AppleWorks 5 User’s Manual

If Do this

You’ve used AppleWorks
before

Read the rest of this chapter to learn how to use this User’s
Manual and AppleWorks Help together.

Start AppleWorks (see “Starting AppleWorks” on page 2-1 if
you need help). Then review the list of new features in
AppleWorks (see the AppleWorks 5 Installation Manual, or
choose AppleWorks Help Contents from the Help menu, and then
click New features in AppleWorks).

As necessary, review AppleWorks Help topics and the chapters
in this book to learn more about specific procedures.

Using Help and the User’s Manual together

This User’s Manual and AppleWorks Help, a comprehensive onscreen Help
system, are designed to work together.

Text marked with a bar, in the margin or within the text, lists index entries
to AppleWorks Help topics. These Help topics provide more information
about a feature.

For information on In the Help index,* see:

In the Help index,* see:

E index entries relating to the

current section are listed here

an AppleWorks feature

E index entries for relevant topics are listed here

To look up an index entry in AppleWorks Help, start AppleWorks, choose
AppleWorks Help Index from the Help menu, and then scroll to the entry. For
complete instructions for using the index to onscreen Help, see “Using the
onscreen Help index” on page 1-5.

Special information in this User’s Manual looks like this:

Note, Tip, or titled messages give extra or helpful information about a subject.
Important messages alert you to situations that require attention, such as an

action that you can’t undo.
Glossary terms are defined in this manual and AppleWorks Help. They

appear in italic in the this manual, and underlined with a dotted line in Help.
Glossary terms are also listed in the this manual’s index. For example, to find
the definition of cell range, look up Cell range, described.

Using AppleWorks Help

AppleWorks Help completely documents all AppleWorks features. As you
become comfortable working with AppleWorks, you’ll be able to find all the
information you need in AppleWorks Help.

Opening and closing AppleWorks Help

To open Help when AppleWorks is running, click in the AppleWorks
window. Then press F1 to display the Contents screen, or choose a command
from the Help menu.

To see Choose

Topic titles in a table of contents AppleWorks Help Contents
An alphabetical list of index entries AppleWorks Help index
Information on navigating and using

AppleWorks Help

In many dialog boxes you see a button. You can click the button to get
Help for the task you’re performing. (You can also press F1 for the current
task when the dialog box is displayed.)

Introduction 1-3

AppleWorks Help Contents, and then click Getting Help

Click this button (or
press F1) for Help for
the current task

Note Whenever you open AppleWorks Help, you start the Windows Help

application, which runs independently of AppleWorks. This means you can
open AppleWorks Help even when AppleWorks isn’t running. To do so,
click the Start menu and choose Programs. Then choose AppleWorks Help from
the AppleWorks menu.

1-4 AppleWorks 5 User’s Manual

Using the Help contents

When you open AppleWorks Help, you see a list of Help topics, much like
the table of contents in a book.

Click to see the index

Click any time to return

to the contents window

Double-click a book icon

to see a list of subtopics

Double-click a topic

you want to see

Navigating AppleWorks Help

When you select a topic, you see the AppleWorks Help window. To navigate
AppleWorks Help, click buttons and underlined text.

Click to search for specific
words in the AppleWorks
Help topics

Introduction 1-5

Click to retrace your

path through Help

Click to see the

index

Click to see the

table of contents

Click dotted text to

see a definition

Click to print the current topic

Click to minimize onscreen
Help and le

Click to move to the next
or previous related topic

Click underlined text to
jump to a topic or see a
list of related topics

Tip To see a sequential list of topics you’ve viewed, choose Display History

Window from the Help window’s Options menu.

Using the onscreen Help index

To browse through the index, click the button in the AppleWorks
Help window or the Index tab in the Contents window, and then scroll
through the alphabetical list. To go to a specific index entry—for example,
if you’re using the index entry in this manual to direct you to a topic in
Help—type the first few letters of the entry. (To see one screen of entries at
a time, press Page Up or Page Down.)

1-6 AppleWorks 5 User’s Manual

You see this in the User’s Manual

Type all or part of

the index entry

Then double-click the

entry to select it

You see a list of topics (if

there’s only one topic for that

entry, you see the topic)

Double-click a topic

you want to see

In the Help index,* see:

E frames

To return to the same place in the index, click the button.

Choose Index from theHelp menu and type the first few letters of the entry. Double-click the

*

entry and then double-click a topic.

Learning more about onscreen Help

Refer to AppleWorks Help for more tips on locating information and
customizing onscreen Help.

Introduction 1-7

For information on In the Help index,

Adding your own notes to a Help topic
Copying Help topics into an existing document
Finding text within a Help topic
Marking topics you use often
Printing one or more Help topics
Referring to a glossary of AppleWorks terms

Getting additional help

Here are more ways to learn about AppleWorks:

To Do this

Take an onscreen tour of the most important
AppleWorks features and concepts

Use automated assistance in creating
various types of documents (such as
newsletters and presentations)

Use automated assistance in performing
complex tasks (such as adding footnotes
or tables to a document)

Use Tool Help to see the names of
AppleWorks tools, controls, and buttons
(when they’re displayed)

See brief descriptions of AppleWorks
menu commands, tools, controls, and
buttons (when they’re displayed)

* see:

E Help, customizing
E Help, copying
E Help, finding
E Help, customizing
E Help, printing
E glossary

Choose Introduction to AppleWorks from the
AppleWorks Help menu.

Choose New from the File menu, and then select
Use Assistant or Stationery. Choose a category from the
pop-up menu, and then select an Assistant from
the scrolling list. (For more information about
Assistants, see “Using an Assistant” on page 2-3.)

Choose AppleWorks Assistants from the AppleWorks
Help menu.

Hold the pointer over the item for a few seconds.
For tools, controls, and buttons, you see a pop-up
label.

Hold the pointer over the item for a few seconds.
You see information about the item in the status
bar, at the bottom of the window.

Tip To show or hide Tool Tips or the status bar, choose Preferences from the

Edit menu. In the Preferences dialog box, choose General from the Topic
pop-up menu, and then select or deselect Tool Tips or Show Status Bar.

Choose Index from theHelp menu and type the first few letters of the entry. Double-click the

*

entry and then double-click a topic.

1-8 AppleWorks 5 User’s Manual

Working with AppleWorks

With the AppleWorks application, you can do all the jobs you perform most
often on a personal computer: word processing, outlining, drawing and
painting, presentations, spreadsheet computation and charting, database
management, and telecommunications. The rest of this chapter describes the
different types of work you can do with AppleWorks.

First go through the introductory material (both in print and onscreen) that
you received with your computer. When you’re ready to learn about
AppleWorks, start by running the onscreen tour, “Introduction to
AppleWorks.” For instructions on starting AppleWorks and running the
onscreen tour, see “How to start” on page 1-1. The tour is an easy way to see
what AppleWorks can do for you.

What’s a document?

You use the AppleWorks application to create documents. A document is a
computer file in which you enter information. You can create, open, change,
save, print, delete, and duplicate documents. When saved, a document
appears as an icon in a folder.

Document types

When you create a document, it appears in its own window, with the tools
needed for that document type.

When a document is open, you see its contents (such as a letter or a drawing)
displayed in the window. When printed, a document looks just as it does on
the screen.

You can create six different types of documents with AppleWorks—
word processing, drawing, painting, spreadsheet, database, and
communications. As you look at the document windows on the following
pages, notice that each document type has its own menus and tools.

While each type of document is mainly for a certain type of work such as
writing a letter or drawing a picture, you can use AppleWorks to combine
different kinds of work within a single document by using a frame, a view of
one document within a different type of document. For example, you can add
a spreadsheet to a letter without first creating a spreadsheet document.

Text (word processing) documents

Use a word processing document to write a letter, report, story, outline, form
letter, or other project that is mostly text. If you want to add a spreadsheet or
pictures, you can do so without leaving the word processing document by
creating a spreadsheet frame or drawing directly in the letter.

Write a letter in a word
processing document

Introduction 1-9

Word processing menus,
button bar, and ruler

Draw a logo

Create a table in a
spreadsheet frame

Add a drawing and a spreadsheet frame

AppleWorks word processing documents give you great flexibility in the
way you present what you write. Using multiple columns, for example, you
can create professional-looking catalogs and reports. You can write better
research papers by using AppleWorks to outline your ideas and to add
footnotes or endnotes that number and renumber automatically. You can
format documents in sections (like chapters in a book), each with its own
header, footer, column configuration, and page numbering.

See chapter 4, “Text (word processing),” for more information about what
you can do with word processing documents and text frames.

1-10 AppleWorks 5 User’s Manual

Draw documents

Drawing tools and palettes

Use a draw document for artwork and page layout. A draw document
includes objects (such as rectangles, circles, and lines) that you can create,
select, move, and modify. If you want to add text, a spreadsheet, or clip art,
you can do so in the same document.

Draw menus and
button bar

Text frames
Clip art

Create a map in a
draw document

Spreadsheet frame

Add text and data to create a presentation

Draw documents are useful for creating presentations, newsletters, maps,
organizational charts, and illustrations. Draw documents are especially
useful for complex page layouts—you can link text frames in a draw
document so the text flows from one frame to the next.

See chapter 5, “Drawing,” for more information about what you can do with
draw documents and using drawing tools in all types of documents. For
information on linking frames, see chapter 9, “Beyond the basics.”

Paint documents

Painting tools and palettes

Introduction 1-11

Use a paint document primarily for creating illustrations. You can use the
same tools you use to create drawings, plus a set of tools for special effects
like paintbrush strokes and spray paint. If you want to add a spreadsheet,
text, or clip art, you can do so without leaving the paint document.

Paint menus
and button bar

Paint image

Text frame

A picture in a paint document

See chapter 6, “Painting,” for more information about what you can do with
paint documents and paint frames.

Spreadsheet documents

Use a spreadsheet document to organize numeric information, make
calculations, and create professional-looking reports. You can also use a
spreadsheet for any type of information (such as a schedule) that you want
to present in a columnar format. You can add a headline or pictures, or turn
the numbers into charts to aid comprehension, right in the spreadsheet
document.

1-12 AppleWorks 5 User’s Manual

Spreadsheet menus
and button bar

Entry bar

Add data to a spreadsheet
document

See chapter 7, “Spreadsheet,” for information about what you can do with
spreadsheet documents and spreadsheet frames.

Database documents

Database documents are useful for managing and organizing collections of
information, such as address lists, student or customer records, or research
notes. In a database document you can accumulate information, sort it, and
print attractive reports. You can also perform sophisticated searches to find
and work with only the information you want. By creating different layouts
(views) of the data, you can organize and present the same data in many
different ways. You can also enhance the data by adding pictures, patterned
lines, or other objects to the database document.

Chart

Create a chart to add clarity or show data in perspective

Database controls

Enter names and addresses
in a database document

See chapter 8, “Database,” for more information about database documents.

Communications documents

A communications document is different from other AppleWorks
documents. It uses the HyperTerminal application to connect your computer
to an online information service, a bulletin board, or another computer.

Introduction 1-13

Database menus
and button bar

Clip art

Alphabetize the list and add a picture

Communications
menus and button bar

A Windows HyperTerminal document

With a communications document, you can connect to a remote computer
and receive, send, and save data. For information on HyperTerminal, see
chapter 10, “Communications,” and the HyperTerminal documentation that
comes with your computer.

1-14 AppleWorks 5 User’s Manual

Where to go from here

Now you’re ready to start AppleWorks and create some documents of your
own. If you haven’t looked over the section “How to start” on page 1-1, do
so now. It shows you how to use the User’s Manual and the onscreen Help
system together to find information. Then go to “Starting AppleWorks” on
page 2-1.

Chapter 2: Creating, opening, and printing documents

This chapter provides basic information about using AppleWorks that in
general applies to all document types. These topics are covered:

1 starting and stopping AppleWorks
1 creating and saving documents
1 printing documents

For information on working with windows, pages, libraries, and buttons, see
chapter 3, “Basics.” For information unique to a particular type of document
or frame, see the appropriate chapter in this User’s Manual.

In the Help index,* see:

E Help, finding

All features, including procedures and shortcuts, are described completely in
onscreen Help. See “Using AppleWorks Help” on page 1-3 if you are not
familiar with onscreen Help or how this User’s Manual and Help work
together.

Starting AppleWorks

To start AppleWorks, click the Start menu and choose Programs. Then choose
AppleWorks from the AppleWorks 5 menu.

If you’re new to AppleWorks or unfamiliar with the new features in
AppleWorks, run the onscreen tour. You can run the tour at any time by
choosing Introduction to AppleWorks from the Help menu in the AppleWorks
window.

Creating a document

In the Help index,* see:

E documents, creating

To create a document, you can:

1 start with a blank document
1 use the AppleWorks Assistants, which help you create specific

1 open custom templates, called stationery

documents to meet your home and office needs

Choose Index from theHelp menu and type the first few letters of the entry. Double-click the

*

entry and then double-click a topic.

2-2 AppleWorks 5 User’s Manual

Creating a blank document

In the Help index,* see:

E New command

You can create a document when you start AppleWorks or when
AppleWorks is already running. To create a document when AppleWorks is
running, choose Newfrom the File menu. Or, click the appropriate button in
the Default button bar. (If you don’t see the button bar, choose Show Button Bar
from the Window menu.)

Select a document type

If you selected

New from the File menu, you see the New Document

dialog box.

When you create a document, you see the window for the selected
document type.

Choose Index from theHelp menu and type the first few letters of the entry. Double-click the

*

entry and then double-click a topic.

Creating, opening, and printing documents 2-3

Document type:

WP for Word Processing

DR for Draw

PT for Paint

SS for Spreadsheet

DB for Database

CM for Communications

Using an Assistant

In the Help index,* see:

E Assistants

Document name, which you

can change

The order in which the
document was created

The margins, page numbering, and display are set up for each type of
document. You can change these settings by choosing Document from the
Format menu.

Use an Assistant to lead you step-by-step in creating specific documents,
such as a document for addressing envelopes. Some Assistants are
available when you first create a document, and others are available while
you’re working with a document.

To use an Assistant when you first create a document, choose New from the
File menu. In the New Document dialog box, select Use Assistant or
Stationery. Choose a category from the pop-up menu, and then select an
Assistant name from the scrolling list.

Choose Index from theHelp menu and type the first few letters of the entry. Double-click the

*

entry and then double-click a topic.

2-4 AppleWorks 5 User’s Manual

Select an Assistant

You can use other Assistants to help you perform a specific task in a
document you’ve already opened. These Assistants are available in certain
types of documents only. For example, the Assistant for creating tables is
available with draw and word processing documents.

To use an Assistant for the current document, choose AppleWorks Assistants
from the Help menu in the AppleWorks window. Select an Assistant, and
then click OK.

Assistant for creating tables