Adobe PAGEMAKER 6.5 User Manual

Adobe PageMaker 6.5 Foundation Level Training Manual

Corporate Edition

C C T G L O B A L .C O M

© 1995-2001 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: info@cctglobal.com Internet: http://www.cctglobal.com

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© Cheltenham Computer Training 1995-2001 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training.

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Courseware Release Version 5.0

INTRODUCTION TO PAGEMAKER ...................................................................................................... 1

HAT IS PAGEMAKER

What is PageMaker?.............................................................................................................................. 2

Types of output....................................................................................................................................... 2

Adobe PageMaker website..................................................................................................................... 2

AGEMAKER EXTENSIONS

Extensions.............................................................................................................................................. 3

Using Publication files .......................................................................................................................... 3

Using Template files .............................................................................................................................. 3

ENERAL PREFERENCES

Using General Preferences.................................................................................................................... 4

Setting Measurement ............................................................................................................................. 5

Setting the Vertical Ruler....................................................................................................................... 5

Setting the Graphics Display................................................................................................................. 5

Setting the Control Palette..................................................................................................................... 5

Setting the Save Option.......................................................................................................................... 6

Applying Guides..................................................................................................................................... 6

EVIEW QUESTIONS

PAGEMAKER INTERFACE ..................................................................................................................... 9

ORK ENVIRONMENT

Using the PageMaker Environment..................................................................................................... 10

Using Blank Pages............................................................................................................................... 11

Using the Pasteboard .......................................................................................................................... 11

OOLBOX

OLORS PALETTE

ONTROL PALETTE

ULERS/GUIDES

EVIEW QUESTIONS

.................................................................................................................................................. 12

Using the Toolbox................................................................................................................................ 12

Using the Colors Palette...................................................................................................................... 13

Using the Control Palette .................................................................................................................... 15

Using the Character View.................................................................................................................... 15

Using the Paragraph View .................................................................................................................. 16

Using the Object View ......................................................................................................................... 17

Using Rulers ........................................................................................................................................ 18

To Change the Ruler Measurements.................................................................................................... 18

Using the Zero Point Option................................................................................................................ 18

Using Guides ....................................................................................................................................... 19

To add a Guide .................................................................................................................................... 19

To remove a Guide............................................................................................................................... 19

Applying the Snap to Option................................................................................................................ 19

6.5? ........................................................................................................................ 2

.......................................................................................................................... 3

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DOCUMENTS ............................................................................................................................................ 21

EW DOCUMENTS

Creating New Documents .................................................................................................................... 22

Using the Document Setup dialog box................................................................................................. 23

Applying Page Size .............................................................................................................................. 23

Applying Dimensions........................................................................................................................... 23

Applying Orientation ........................................................................................................................... 23

Applying Options ................................................................................................................................. 24

Applying Number of Pages .................................................................................................................. 24

Applying Start Page #.......................................................................................................................... 24

Applying the Margins .......................................................................................................................... 24

..................................................................................................................................... 22

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Changing the Document Setup ............................................................................................................ 25

ASTER PAGES

Setting Up Master Pages ..................................................................................................................... 26

To Display the Master Page content.................................................................................................... 27

AVING DOCUMENTS

Using the Save and Save As commands............................................................................................... 28

File Types ............................................................................................................................................ 30

PENING DOCUMENTS

Using the Open command.................................................................................................................... 31

Using the Open As option .................................................................................................................... 32

PANOSE Font Matching...................................................................................................................... 32

Using the Cannot Find dialog box....................................................................................................... 32

LOSING DOCUMENTS

Using the Close command ................................................................................................................... 33

EVIEW QUESTIONS

......................................................................................................................................... 26

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.............................................................................................................................. 31

.............................................................................................................................. 33

.................................................................................................................................. 34

TOOLS ........................................................................................................................................................ 35

ASIC TOOLS

Using the Pointer Tool......................................................................................................................... 36

Using the Text Tool.............................................................................................................................. 36

Using the Rotating Tool....................................................................................................................... 36

Using the Cropping Tool ..................................................................................................................... 36

RAWING TOOLS

Using Drawing Tools........................................................................................................................... 37

Using the Line Tool ............................................................................................................................. 37

Using the Constrained Line Tool......................................................................................................... 37

Using the Rectangle Tool..................................................................................................................... 38

Using the Rectangle Frame Tool......................................................................................................... 38

Using the Ellipse Tool ......................................................................................................................... 38

Using the Ellipse Frame Tool.............................................................................................................. 38

Using the Polygon Tool ....................................................................................................................... 38

Using the Polygon Frame Tool............................................................................................................ 38

ISUAL TOOLS

Using Visual Tools............................................................................................................................... 39

Using the Hand Tool............................................................................................................................ 39

To move your page............................................................................................................................... 39

Using the Zoom Tool ........................................................................................................................... 39

To magnify part of a page by dragging ............................................................................................... 40

To zoom in and out while using another tool....................................................................................... 40

ODIFYING TOOLS

Using the Preferences dialog box........................................................................................................ 41

Using the Character Specifications dialog box ...................................................................................42

Using the Custom Stroke dialog box.................................................................................................... 42

Using the Rounded Corners dialog box............................................................................................... 43

Using the Fill and Stroke dialog box................................................................................................... 44

Using the Frame Options dialog box................................................................................................... 45

Using the Polygon Settings dialog box................................................................................................ 46

EVIEW QUESTIONS

............................................................................................................................................ 36

...................................................................................................................................... 37

.......................................................................................................................................... 39

................................................................................................................................... 41

.................................................................................................................................. 47

COLORS AND FILLS ............................................................................................................................... 49

USTOM COLORS

Using the Define Colors dialog box..................................................................................................... 50

Creating Colors ................................................................................................................................... 51

Editing Colors...................................................................................................................................... 51

Removing Colors ................................................................................................................................. 51

OLOR OPTIONS DIALOG BOX

...................................................................................................................................... 50

.................................................................................................................. 52

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Using the Color Options dialog box.................................................................................................... 52

Applying a Color Name ....................................................................................................................... 53

Applying Color Type............................................................................................................................ 53

Applying a Color Model ...................................................................................................................... 54

Applying a Color Field ........................................................................................................................ 54

Previewing Colors ............................................................................................................................... 54

OLORS PALETTE

Using the Stroke Button....................................................................................................................... 55

Using the Fill Button ........................................................................................................................... 56

Using the Both Button.......................................................................................................................... 56

Applying the Tint Percentage .............................................................................................................. 56

Using the Color Icon ........................................................................................................................... 56

Using the Color Model Icon ................................................................................................................ 57

Using the Color Type Icon................................................................................................................... 57

Using the EPS Color Icon.................................................................................................................... 57

Using the Color-Level Tint Icon .......................................................................................................... 57

Using the CMS Display........................................................................................................................ 57

Using the New Color Button................................................................................................................ 57

Using the Trash Button........................................................................................................................ 57

EVIEW QUESTIONS

TEXT ........................................................................................................................................................... 59

LOCKS VS

Using Text Blocks ................................................................................................................................ 60

To Create a Text Block ........................................................................................................................ 60

To Resize a Text Block......................................................................................................................... 61

Overset Text Icon................................................................................................................................. 61

Using Text Frames............................................................................................................................... 62

To Create a Text Frame....................................................................................................................... 62

To Resize a Text Frame ....................................................................................................................... 63

Overset Text Icon................................................................................................................................. 63

NPUTTING TEXT

Inputting text into a Text Block............................................................................................................ 64

Inputting text into a Text Frame .......................................................................................................... 65

LACING TEXT

Using the Place dialog box.................................................................................................................. 66

Choosing File Name ............................................................................................................................ 68

Choosing File Types ............................................................................................................................ 68

Kind field ............................................................................................................................................. 68

Size field............................................................................................................................................... 68

Last Modified field............................................................................................................................... 68

Setting Place ........................................................................................................................................ 69

Setting Options..................................................................................................................................... 69

Text-Only Import Filters...................................................................................................................... 70

DITING TEXT

To Highlight Text in a Text frame or text block with the mouse.......................................................... 71

To Highlight Text in a Text frame or text block with the keyboard...................................................... 72

Adding and Removing text................................................................................................................... 72

Copying, Cutting and Pasting text....................................................................................................... 72

To Copy Text........................................................................................................................................ 72

To Paste the copied Text...................................................................................................................... 72

To Cut Text and Paste.......................................................................................................................... 73

To Paste the cut Text............................................................................................................................ 73

EXT CONTROL PALETTE

Using the Character View.................................................................................................................... 74

Using the Paragraph View .................................................................................................................. 74

..................................................................................................................................... 55

.................................................................................................................................. 58

RAMES

. F

................................................................................................................................60

....................................................................................................................................... 64

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........................................................................................................................................... 71

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HARACTER SPECIFICATIONS DIALOG BOX

Using the Character Specifications dialog box ...................................................................................75

To display the Character Specifications dialog box ............................................................................ 75

Choosing Font Names.......................................................................................................................... 75

Setting Font Size .................................................................................................................................. 76

Setting Leading .................................................................................................................................... 76

Setting Horizontal Scale ...................................................................................................................... 76

Setting text Color ................................................................................................................................. 76

Setting Color Tint ................................................................................................................................ 76

Setting Type Style................................................................................................................................. 77

Setting Position.................................................................................................................................... 78

Setting Case ......................................................................................................................................... 78

Setting Track........................................................................................................................................ 78

Setting Line End................................................................................................................................... 78

EVIEW QUESTIONS

.................................................................................................................................. 79

.............................................................................................. 75

PICTURES.................................................................................................................................................. 81

LACING PICTURES

Using the Place dialog box.................................................................................................................. 82

Choosing File Types ............................................................................................................................ 83

Kind Field............................................................................................................................................ 83

Size Field ............................................................................................................................................. 83

Last Modified Field.............................................................................................................................. 83

Setting Place ........................................................................................................................................ 83

Linking and Embedding Pictures......................................................................................................... 84

Retaining Cropping Data..................................................................................................................... 84

ODIFYING PICTURE

Using the Object View ......................................................................................................................... 85

Positioning pictures on page ............................................................................................................... 85

Setting the Frame Size ......................................................................................................................... 86

Setting the picture Scale ...................................................................................................................... 86

Rotating picture ................................................................................................................................... 86

Skewing picture.................................................................................................................................... 86

Flipping pictures.................................................................................................................................. 86

To Copy a Picture................................................................................................................................ 87

To Paste the copied picture ................................................................................................................. 87

To Cut a picture................................................................................................................................... 87

To Past the cut picture......................................................................................................................... 87

Wrapping Text around pictures ........................................................................................................... 87

Colorizing pictures .............................................................................................................................. 87

To Colorize a bitmap ........................................................................................................................... 87

ROPPING

Cropping pictures................................................................................................................................ 88

Positioning pictures in Frame ............................................................................................................. 89

EVIEW QUESTIONS

................................................................................................................................................. 88

................................................................................................................................... 82

................................................................................................................................85

.................................................................................................................................. 90

OBJECTS.................................................................................................................................................... 91

ELECTING OBJECTS

Selecting single Object with the Pointer Tool...................................................................................... 92

Selecting multiple Objects with the Pointer Tool................................................................................. 93

Selecting Objects with the Marquee Box ............................................................................................. 94

ROUPED OBJECTS

Grouping Objects................................................................................................................................. 95

Ungrouping Objects............................................................................................................................. 95

OVING OBJECTS

Moving objects using the Mouse.......................................................................................................... 96

................................................................................................................................. 92

................................................................................................................................... 95

..................................................................................................................................... 96

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Moving objects using the Control Palette............................................................................................ 97

Removing Objects ................................................................................................................................ 97

LIGNING OBJECTS

Using the Align Objects dialog box ..................................................................................................... 98

Setting the Align Icons......................................................................................................................... 99

Setting the Distribute Icons.................................................................................................................. 99

Using the Alignment Preview ............................................................................................................ 100

RRANGING OBJECTS

Using the Arrange menu.................................................................................................................... 101

Using Send to Back............................................................................................................................ 102

Using Send Backward........................................................................................................................ 102

Using Bring To Front ........................................................................................................................ 102

Using Bring Forward ........................................................................................................................ 103

EVIEW QUESTIONS

OUTPUT ................................................................................................................................................... 105

RINTING YOUR WORK

Using the Print dialog box................................................................................................................. 106

RINT DOCUMENT

Setting Print Document options......................................................................................................... 107

Selecting a Printer ............................................................................................................................. 107

Printing multiple Copies.................................................................................................................... 108

Collating pages.................................................................................................................................. 108

Reversing pages................................................................................................................................. 108

Setting Pages ..................................................................................................................................... 108

Printing Page Ranges........................................................................................................................ 109

Setting Non-Printing option............................................................................................................... 109

To create a Non-printing object......................................................................................................... 109

To hide or display non-printing objects in your publication: ............................................................ 109

Printing Blank Pages......................................................................................................................... 109

Orientation Options / Icons ............................................................................................................... 110

RINT PAPER

Setting Print Paper options................................................................................................................ 111

Choosing Paper Sizes ........................................................................................................................ 112

Choosing Paper Source..................................................................................................................... 112

Printing Printer’s Marks ................................................................................................................... 112

Printing Page Information................................................................................................................. 112

Tiling Pages....................................................................................................................................... 113

Scaling Pages..................................................................................................................................... 113

Printing Thumbnails .......................................................................................................................... 113

To Print Thumbnail proofs ................................................................................................................ 114

Using Fit Preview.............................................................................................................................. 114

RINT OPTIONS

Setting Print Options ......................................................................................................................... 116

Sending Image Data .......................................................................................................................... 117

RINT COLOR

Setting Print Color options................................................................................................................ 118

Composite Printing............................................................................................................................ 119

Black and White Printing................................................................................................................... 119

RINT FEATURES

Setting Print Features options ........................................................................................................... 120

EVIEW QUESTIONS

................................................................................................................................... 98

............................................................................................................................. 101

................................................................................................................................ 104

........................................................................................................................... 106

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........................................................................................................................................... 111

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Introduction to PageMaker 1

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Introduction to PageMaker

When you have completed this learning module you will have seen how to:

• Use Publication files

• Use Template files

• Use General Preferences

• Set the Measurement In

• Set the Vertical ruler

• Set the Graphics Display

• Set the Control Palette

• Set the Save Options

• Apply Guides

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2 Introduction to PageMaker

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

What is PageMaker 6.5?

What is PageMaker?

Types of output

Adobe PageMaker website

PageMaker is a page layout application

Adobe PageMaker 6.5 - Slide No 2

• This course will teach you the fundamentals of PageMaker 6.5. It is a page layout application. You can use PageMaker to create complex multi-page publications such as Text Books, Magazines and Novels, or single page publications such as a personal letter or a simple business card.

• PageMaker 6.5 publications can be outputted to high-end or low-end printers, saved as HTML files, and may even be saved as PDF files for placement in other applications.

• If you don’t already have PageMaker 6.5 you can download a Demo Version from the Adobe website at http://www.adobe.com and use it for 30 days before having to purchase it. This is a great opportunity to learn the program and see if you like it, before investing in it.

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Introduction to PageMaker 3

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

PageMaker Extensions

• PageMaker uses two kind of Extensions:

.P65 (Publication files) .T65 (Template files )

Extensions

Using Publication files

Using Template files

Adobe PageMaker 6.5 - Slide No 3

• PageMaker uses two kind of extensions, .P65 and .T65

• The .P65 extension represents PageMaker Publication files, which

all of your work will be saved as this file type by default. PageMaker publication files are displayed in windows by the following icon:

Note: The PageMaker extensions and icons also make it easier to distinguish PageMaker files from other applications files.

• The .T65 extension represents PageMaker Template files. These are

used to save you time when using the same layout as the publications over again. You might consider creating a template to use as your starting point at the beginning of every production cycle, saving time and ensuring consistency.

Note: Templates have the .T65 extension. The only real difference between a template and a publication is when you open the former; you open a copy rather than the original.

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4 Introduction to PageMaker

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

General Preferences

• This dialog box allows you to create defaults for how PageMaker will treat the content in your publications such as your text, save your files, move items, measure items, and display guides .

Using General Preferences

Adobe PageMaker 6.5 - Slide No 4

• From the main menu, choose File > Preferences > General to open the General Preferences dialog box.

press the Ctrl + K key combination:

• This dialog box allows you to create defaults for how PageMaker will treat the content in your publications such as your text, save your files, move items, measure items, and display guides.

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Introduction to PageMaker 5

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Setting Measurement

• While the default Measurement system is inches, you can change the measurement units to picas, millimeters, and ciceros:

Setting the Vertical Ruler

Setting the Graphics Display

Setting the Control Palette

• The Vertical Ruler default setting is inches, however you can change the vertical ruler units to picas, millimeters, and ciceros:

• The Preferences dialog box allows you to choose the Graphic Display options for your placed graphics:

Gray out – Can be useful if you want to concentrate on the text

elements in your publication and speed your screen redraw. Unfortunately, you cannot selectively gray out graphics. It’s all or nothing. With advent layers this option might be obsolete. If you want to hide graphics, place them on their own layer and hide that layer as needed.

Standard – The view you work in most of the time. Standard view enables your screen to redraw faster by displaying the low-resolution screen-only image. As long as your links are up to date, the lowresolution image is only for the screen. W hen you print, the real graphic is sent to the printer for high- resolution output. You can adjust the resolution PageMaker uses for Standard display in the More Preferences dialog box.

High-resolution – Will draw the screen image from the actual graphic file, be it embedded or linked. If your graphic file is more than a few megabytes in size, this process can take an eternity.

Note: For best print quality, use the High Resolution setting when you are ready to print.

• The Control palette settings allow you to make adjustments to how the Horizontal and Vertical nudges, and the ‘Snap to’ constraints will work in the Control palette. The Control palette is simply a compact and convenient way of making changes to your publication:

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6 Introduction to PageMaker

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Setting the Save Option

• The Save option allows you to select the saving option appropriate for you. The default setting is Faster:

Applying Guides

• You can determine whether the Guides appear in front of or behind objects. Click the Guides radio button for Front or Back:

• You can also change the location of the guides with out going to the General Preferences dialog box, to do this: From the main menu, choose the View > Send Guides to Back

choose the View > Bring Guides to Front

Note: To select an object that is overlapped by a guide, press the Ctrl key while clicking the object. It is best to keep all your guides in front.

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Introduction to PageMaker 7

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Review Questions

How would you:

• Use Publication files?

• Use Template files?

• Use General Preferences?

• Set the Measurement In?

• Set the Vertical ruler?

• Set the Graphics Display?

• Set the Control Palette?

• Set the Save Options?

• Apply Guides?

Adobe PageMaker 6.5 - Slide No 5

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PageMaker Interface 9

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

PageMaker Interface

When you have completed this learning module you will have seen how to:

• Use the PageMaker Environment

• Use Blank Pages

• Use the Pasteboard

• Use the Toolbox

• Use the Colors Palette

• Use the Control Palette

• Use the Character View

• Use the Paragraph View

• Use the Object View

• Use Rulers

• Use the Zero Point Option

• Use Guides

• Apply the Snap to Option

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10 PageMaker Interface

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Work Environment

• The PageMaker environment will display a New Publication window, a Blank Page, a Master Page, and Current Page icons, horizontal and vertical Scroll Bars, Rulers, the Control palette, the Toolbox, and other palettes.

Using the PageMaker Environment

Adobe PageMaker 6.5 - Slide No 6

Note: Palettes always display in front of your work window, and remain opened until you close them.

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PageMaker Interface 11

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Using Blank Pages

• When starting with a new document, you will see a blank page with/without Margin Guides set to a size specified in the Page Setup dialog box. A rectangle with a black key line and a drop shadow represents the page. If you set page margins for your page they will be represented by a bright magenta colored keyline which will be smaller than your page size, and two darker colored Column Guides on the left and right side of the page:

Using the Pasteboard

Note: If you set all of your page margins to zero, the margin guides and column guides will become the keyline of the page.

• The Pasteboard is the non-printing area outside the blank page. The function of the pasteboard in PageMaker is the same as the traditional pasteboard, simply select objects and move them onto the pasteboard for use on other pages. You can leave items on the pasteboard until you are ready to use them:

Note: If you go to another page in your document, the items on the pasteboard will still stay in place, and they will always be visible unless you delete them.

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12 PageMaker Interface

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Toolbox

• The PageMaker Toolbox enables you to access the basic tools you need to perform various actions in the publication window.

Using the Toolbox

Adobe PageMaker 6.5 - Slide No 7

• The PageMaker Tool palette enables you to access the basic tools

you need to perform various actions in the publication window:

Note: For more information on the Tool Palette, see the Basic Tools chapter.

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PageMaker Interface 13

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Colors Palette

• The Colors palette is used to make quick color changes to your publication.

• By default every Colors palette must contain the following colors : None, Paper, Black, and Registration.

Using the Colors Palette

Adobe PageMaker 6.5 - Slide No 8

• From the main menu, choose Window > Show Colors Palette

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14 PageMaker Interface

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

• The Colors palette contains the following colors by default: None,

Paper, Black, and Registration.

None: Apply this color to objects you want to be transparent-that is when you want the color of a background object to show through the selected object.

Paper: This is the color of the paper you are working on; technically, it is no ink at all.

Black: This is the default color for text.

Registration: This is not really a color at all, but more of a

designation, used when you are printing separations

Process colors: These are cyan, magenta, and yellow. These colors are denoted by the process colors symbol

RGB colors: These are red, green, and blue, denoted by the RGB symbol

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PageMaker Interface 15

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Control Palette

Empty Control Palette

• The Control palette gives you a one-stop shop, enabling you to change several formatting options in one place rather than making repeat trips to the Type menu.

Character Control Palette

Paragraph Control Palette

Object Control Palette

Using the Control Palette

Using the Character View

Adobe PageMaker 6.5 - Slide No 9

• The Control palette gives you a one-stop shop, enabling you to

change several formatting options in one place rather than making repeat trips to the Type menu.

• From the main menu, choose Window > Show Control Palette press the Ctrl + ‘ key combination

• The X and Y coordinates displays the horizontal and vertical

distances of the selected object from the current zero point.

• In the Character View, click one of the font options in the Control

palette. You can view the Characters by using the toggling button to choose the Apply button, Type style, Case, Position, Type Size, Leading, Expert tracking, Horizontal Scale, Kerning, and Baseline Shift:

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16 PageMaker Interface

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Using the Paragraph View

• The Paragraph View of the Control palette offers many of the same

options as the Character View. Such as, Apply button, Character/Paragraph buttons Alignment, Style, Cursor position indicator, First line indent, Right indent, Left indent, Add space above paragraph, Grid options, Add space after paragraph:

Note: To toggle between the character and paragraph views of the Control palette, press the Ctrl + Shift + ‘ key combination.

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PageMaker Interface 17

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Using the Object View

• When drawing/selecting objects, the Control palette will change

depending on the object type:

Apply button: Apply changes to objects using numeric values you enter.

Proxy: Represents the selected object. Click to set a reference point, or the point you are manipulating on the object.

Nudge buttons: Use to resize, click to move, or transform an object incrementally. Press Shift while nudging to increase the nudge increment by ten.

Position pointer: Displays the X and Y coordinate values of the reference point or pointer, relative to the current rulers.

Sizing options: Specifies the width and height of the selected object or cropping rectangle. Nudge amount 0.01 inches.

Percent scaling option: Specifies the percentage change from the original size.

Scaling option: Click to use scaling option to resize an imported graphic.

Cropping option: Click to use the cropping tool to crop imported graphics.

Proportional-scaling option: Specifies whether you change an object’s height or width independently, or maintaining its original proportions.

Printer-resolution-scaling option: Constrains the scaling of imported 1-bit bitmap graphics so that they are compatible with the target printer specified in the Document Setup dialog box.

Skewing options: Skews objects horizontally –85 to 85 degrees in relation to the selected reference point.

Rotating option: Rotates the object around the reference point.

Horizontal reflecting point: Reflect the object vertically, and then

rotate the object 180 degrees so it appears to be reflected horizontally.

Vertical-reflecting button: Reflects the object vertically.

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18 PageMaker Interface

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Rulers/Guides

• Rulers can be toggled on and off by choosing View > Show/Hide Rulers OR by pressing the Ctrl + R key combination.

Using Rulers

To Change the Ruler Measurements

Using the Zero Point Option

Adobe PageMaker 6.5 - Slide No 10

• Rulers can be toggled on and off by choosing View > Show/Hide Rulers

by pressing the Ctrl + R key combination. Most of the time you

will need them on. You can change the measurement system the ruler displays by going to the General Preferences.

• From the main menu, choose File > Preferences > General

press the Ctrl + K key combination:

• The Zero Point is the reference point by which you can refer to an

object’s location on the page or pasteboard. Unless you change it, the zero point reflects the top left of your page or, if you are working with facing pages, the point at which the two pages meet:

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PageMaker Interface 19

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Using Guides

• Guides are used to help you place objects precisely on your page.

These ruler guides help you align objects along the same plane, and like the margin and column guides, they do not print:

To add a Guide

To remove a Guide

Applying the Snap to Option

• Drag a guide from the left or the top ruler onto the page:

• Grab and drag a guide outside of the work area.

Note: You can have up to 120 ruler guides per page.

• When the Snap to Guides option is on choose View > Snap to Guides

press the Ctrl + Shift + ; key combination.

• You may find the movement of an object constrained by the snapping, preventing you from moving it incrementally nearer to a guide. In such cases, you should turn off Snap to Guides:

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20 PageMaker Interface

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Review Questions

How would you:

• Use the PageMaker Environment?

• Use Blank Pages?

• Use the Pasteboard?

• Use the Toolbox?

• Use the Colors Palette?

• Use the Control Palette?

• Use the Character View?

• Use the Paragraph View?

• Use the Object View?

• Use Rulers?

• Use the Zero Point Option?

• Use Guides?

• Apply the Snap to Option?

Adobe PageMaker 6.5 - Slide No 11

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Documents 21

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Documents

When you have completed this learning module you will have seen how to:

• Create New Documents

• Use the Document Setup dialog box

• Apply Page Size

• Apply Dimensions

• Apply Orientation

• Apply Options

• Apply Number of Pages

• Apply Start Page #

• Apply the Margins

• Change the Document Setup

• Setup Master Pages

• Use the Save and Save As commands

• Use the Open command

• Use the Open As option

• Use the Cannot Find dialog box

• Use the Close command

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22 Documents

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

New Documents

• Creating a New Document allows you to set up the publication page with specified settings.

• You can define such things as the size of the page, the size of the margins, and even the orientation of the page.

Creating New Documents

Adobe PageMaker 6.5 - Slide No 12

• Creating a New Document allows you to set up the publication page

with specified settings. You can define such things as the size of the page, the size of the margins, and even the orientation of the page.

• From the main menu, choose File > New to create a new document:

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Documents 23

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Using the Document Setup dialog box

The Document Setup dialog box allows you to define various characteristics of your document such as the page size, number of pages, and page-numbering:

Applying Page Size

Applying Dimensions

Applying Orientation

• Click the Page Size pop-up menu to see the standard page sizes

provided:

Note: Standard screen sizes for creating online publications are expressed in pixels.

• You can use whatever page Dimensions you like-up to a maximum

page size of 42 x 42 inches. To use a non-standard page size, type in the dimensions and the Page Size option changes to Custom:

Note: Consider your page dimensions before you choose a custom page size for your publication. You can only have one page size per publication

• If you change the Orientation from tall (also known as portrait) to wide

(landscape), the dimensions will switch:

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24 Documents

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Applying Options

• The Options allow you to set your page setup:

Double-sided – When checked will cause the left and right margins

to become the inside and outside. Select this option when creating publications printed on both sides of the page, a magazine, newsletter, or book.

Facing Pages – When checked will allow you to view your pages as spreads-with the even numbered pages on the left, and the oddnumbered pages on the right:

Applying Number of Pages

Applying Start Page #

Applying the Margins

• The Number of Pages field allows you to determine the number of

pages in your publication. If you don’t yet know how many pages you need, it’s easy to insert and remove pages while your publication is in progress:

• The Start Page # field allows you to type in where you want page

numbering to begin. If you choose an even number, your first page is a left page:

• Set the values in the Margins sections to determine the margins for

the Document page:

Note: Margins are applied to the document master page.

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Documents 25

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Changing the Document Setup

• Although the Change Setup dialog box appears when you choose File > New to create a new publication, you can modify a publication's Document Setup at any point in your work by choosing File > Document Setup while the publication is active:

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26 Documents

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Master Pages

• The Master Page typically contains the basic design elements of a page, such as headers and footers, and page numbers.

Setting Up Master Pages

Adobe PageMaker 6.5 - Slide No 13

• The Master Page typically contains the basic design elements of a

page, such as headers and footers, and page numbers. The contents of the Master Page will apply to all of the pages in the publication unless you specify otherwise. You can create, modify, and delete objects on master pages just like any other page. Master pages also contain column guides, ruler guides, and margin guides. Each publication can have an unlimited number of Master Pages.

• Every publication contains a Document-Master page or a DocumentMaster page spread, in the case of publications that include facing

pages. You cannot rename or remove these Master Pages from the publication.

• The Master icon is located at the bottom left of the publication window. An icon containing the letters L (for left) and R (for right) mark the master page icon for facing pages or spreads:

• In the case of single pages an icon containing the letter R marks a single-sided publication. Click the icon to turn to the master applied to the current publication page:

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Documents 27

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To Display the Master

• From the main menu, choose View > Display Master Page Items:

Page content

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28 Documents

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Saving Documents

• The Save and Save As commands allow you to store your active publication.

• To save your publication, choose File > Save OR press the Ctrl + S key combination.

Using the Save and Save As commands

Adobe PageMaker 6.5 - Slide No 14

• The Save and Save As commands allow you to store your active

publication.

• To save your publication:

From the main menu, choose File > Save

press the Ctrl + S key combination.

• To use the save as method: From the main menu, choose File > Save As OR press the Shift + Ctrl + S key combination:

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Documents 29

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

• When you Save your publication for the first time or if you choose the

Save As command, you will see the Save Publication dialog box. In this dialog box, you can choose the location you would like to save you publication, crate a name to represent your publication and choose the file type you would like the publication to save as:

Note: One of the most practical habits you can develop is to save your PageMaker publication often. When you save a publication, your File Name ensures that it remains stored in your computer even if there is a power failure or system crash. To avoid the frustration of rebuilding a lost publication, save your work regularly.

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30 Documents

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

File Types

• The Save as type drop down list allows you to choose how you want to save your publication:

• The Publication file type will save your publication as a native PageMaker 6.5 file. The file extension will be .P65:

• The Template file type will save your publication as a template. The file extension will be .T65:

• The A copy in 6.0 format file type will save you publication as a PageMaker 6.0 version so that you may open your publication in PageMaker 6.0 or higher. The DOS extension will be .PM6:

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Documents 31

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Opening Documents

• The Open command allows you to open a previously saved publication.

• To Open a publication choose File > Open OR press the Ctrl + O key combination.

Using the Open command

Adobe PageMaker 6.5 - Slide No 15

• The Open command allows you to open a previously saved

publication.

• From the main menu, choose File > Open press the Ctrl + O key combination:

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32 Documents

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

• When you are opening up a publication you will see the Open

Publication dialog box. This dialog box allows you to navigate around your hard drive to locate PageMaker files:

Using the Open As option

PANOSE Font Matching

Using the Cannot Find dialog box

Note: By default PageMaker Files are the only file types that will be

available to you in the Open Publication dialog box. The explorer window will only display PageMaker 6.0 – 6.5 Publication and Template files. If you will like to try and open another file type, you will have to select the All Files option from the Files of Type drop down list.

• Once you have found the file you would like to open, you have a

choice of how you would like to open the files, as PageMaker publication or template file. By default it opens the original publication or a copy of the template file:

• Use the File > Open command to open the original version or a copy

of a PageMaker 6.5 publication or template. PageMaker keeps track of the last eight publications you opened and saved, and lists these when you choose File > Recent Publications.

• When you select a template or a PageMaker 4.0-6.01 publication,

PageMaker automatically selects Copy. To open the original of a template instead, click Original. (The Original option is not available for a PageMaker 4.0-6.01 publication.)

• After you select a publication to open, the fonts used in the publication

are matched with those available in your computer. If a font used in the selected publication isn't available, PageMaker displays the PANOSE Font Matching dialog box to allow you to select available fonts to substitute for the missing fonts. For more information about substituting fonts, refer to Font Substitution.

• If you are opening a publication that has links to external text or

graphics files, you will see a Cannot Find dialog box if a file cannot be located. Use this dialog box to locate the file or to tell PageMaker to ignore the link. See Importing, Linking, and Exporting, for more information.

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Closing Documents

• Close command, closes the active publication.

Using the Close command

Adobe PageMaker 6.5 - Slide No 16

• From the main menu, choose File > Close to close the active

publication:

Note: To close all open publications at once, press the Shift key as you select the Close command from the file menu.

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34 Documents

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Review Questions

How would you:

• Create New Documents?

• Use the Document Setup dialog box?

• Apply Page Size?

• Apply Dimensions?

• Apply Orientation?

• Apply Options?

• Apply Number of Pages?

• Apply Start Page #?

• Apply the Margins?

• Change the Document Setup?

• Setup Master Pages?

• Use the Save and Save As commands?

• Use the Open command?

• Use the Open As option?

• Use the Cannot Find dialog box?

• Use the Close command?

Adobe PageMaker 6.5 - Slide No 17

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Tools 35

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Tools

When you have completed this learning module you will have seen how to:

• Use the Pointer Tool

• Use the Text Tool

• Use the Rotating Tool

• Use the Cropping Tool

• Use Drawing Tools

• Use the Line Tool

• Use the Constrained Line Tool

• Use the Rectangle Tool

• Use the Rectangle Frame Tool

• Use the Ellipse Tool

• Use the Ellipse Frame Tool

• Use the Polygon Tool

• Use the Polygon Frame Tool

• Use Visual Tools

• Use the Hand Tool

• Use the Zoom Tool

• Use the Preferences dialog box

• Use the Character Specifications dialog box

• Use the Custom Stroke dialog box

• Use the Rounded Corners dialog box

• Use the Fill and Stroke dialog box

• Use the Frame Options dialog box

• Use the Polygon Settings dialog box

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36 Tools

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Basic Tools

• The Pointer tool is used to select, move, and resize text objects and graphics.

• The Text tool is used to create text blocks and text frames, select, and edit text.

• The Rotation tool is used to select and rotate text objects and graphics.

• The Cropping tool is used to crop parts of the graphic that you do not want to print.

Using the Pointer Tool

Using the Text Tool

Using the Rotating Tool

Using the Cropping Tool

Adobe PageMaker 6.5 - Slide No 18

• The Pointer tool is used to select, move, and resize text

objects and graphics:

• The Text tool is used to create text blocks and text

frames, select, and edit text:

• The Rotation tool is used to select and rotate text

objects and graphics:

• When importing a graphic from another program or

publication, you can use the Cropping tool to crop parts of the graphic that you do not want to print by adjusting the size of its surrounding bounding box:

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Tools 37

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Drawing Tools

• The Drawing tools allow you to create simple graphics (or frames to hold text or imported graphics) to which you can apply a stroke and or fill.

Using Drawing Tools

Using the Line Tool

Using the Constrained Line Tool

Adobe PageMaker 6.5 - Slide No 19

• The Drawing tools allow you to create simple graphics (or frames to

hold text or imported graphics) to which you can apply a stroke and or fill. If necessary, choose Window > Show Tools to display the Toolbox:

• The Line tool is used to draw lines at any angle:

• The Constrained Line tool is used to draw straight lines or lines at 45-

degree angles:

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38 Tools

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Using the Rectangle Tool

• The Rectangle tool is used to draw rectangles, or by holding down the Shift key allows you to draw squares. You can change the corner

radius of the rectangle before it is drawn by double clicking the rectangle tool to display the Rounded Corners dialog box:

Note: You can change the corners of the rectangle after it has been drawn, by choosing the Element > Rounded Corner command.

Using the Rectangle Frame Tool

• The Rectangle Frame tool is used the same way as the rectangle tool; however, this tool allows you to place text or graphics within the frame:

Using the Ellipse Tool

Using the Ellipse Frame Tool

Using the Polygon Tool

Using the Polygon Frame Tool

• The Ellipse tool is used to draw ellipses, or by holding down the Shift key allows you to draw circles:

• The Ellipse Frame tool is used the same way as the ellipse tool; however, this tool allows you to place text or graphics within the frame:

• The Polygon tool is used to draw customized or preset polygon shapes.

• To change the preset shape you will be drawing, double click the polygon tool to display the Polygon Settings dialog box.

• Holding down the Shift key allows you to constrain the length and width of the shape, or the line segment.

• After you draw a shape, you can add, move, or delete its vertices and line segments, by double clicking the shape.

• From the main menu, choose the Element > Polygon Settings command to change shapes drawn with the polygon presets:

Note: If you save your document, as a PageMaker 6.0 publication, when reopened in Version 6.0, any irregular polygons you create cannot be edited as far as changing the vertices and line segments, only resized.

• The Polygon Frame tool is used the same way as the Polygon tool; however, this tool allows you to place text or graphics within the frame:

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Tools 39

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Visual Tools

• The Visual tools allow you to zoom in and out of or navigate around your publication or Pasteboard.

• These tools can be used on their own or in conjunction with other tools by using the keyboard shortcut.

Using Visual Tools

Using the Hand Tool

To move your page

Using the Zoom Tool

Adobe PageMaker 6.5 - Slide No 20

• The Visual tools allow you to zoom in and out of or navigate around

your publication or Pasteboard. These tools can be used on their own or in conjunction with other tools by using the keyboard shortcut:

• The Hand tool is used to move your page around within your

publication window or (in the Advanced Level) to preview and test hyperlinks:

• Select the Hand tool.

• Click on the page and drag the page to the desired location.

• Release the mouse.

• The Zoom tool allows you to magnify or reduce the display of any area

in your publication. The magnification limits are between 25% and 400%:

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40 Tools

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

To magnify part of a page by dragging

• Select the Zoom tool.

• Click and drag to draw a marquee around the area you want to

magnify.

To zoom in and out while using another tool

• Press the Ctrl + Spacebar key combination to zoom in, press the Ctrl + Spacebar + Alt key combination to zoom out.

• Click to zoom in or out, or drag to select an area you want to zoom in

on.

Note: You can also double-click the Zoom tool to jump to Actual Size, or press the Alt key as you double-click the Zoom tool to go to Fit in Window view.

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Tools 41

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Modifying Tools

• Double-clicking some of the tools will display various dialog boxes.

Using the Preferences dialog box

Adobe PageMaker 6.5 - Slide No 21

• Double-clicking the Pointer tool will display the Preferences dialog

box:

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42 Tools

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Using the Character Specification s dialog box

• Double-clicking the Text tool will display the Character Specifications dialog box:

Using the Custom Stroke dialog box

• The Character Specifications dialog box will allow you to control the font, size, and other attributes of a selected range of text, part of the default, or part of a style.

• Character attributes determine how text looks on the page. Size, typeface, and character width (or horizontal scale) are a few of the attributes that you can set in PageMaker.

• Double-clicking the Line tools will display the Custom Stroke dialog box:

• You can use the Custom Stroke dialog box to apply fill and stroke for drawn rectangles, polygons, or ellipses (including frames). Specify whether the stroke or fill of the object should overprint; and also set an object-level tint for either the stroke or the fill.

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Tools 43

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Using the Rounded Corners dialog box

• Double-clicking the Rectangle tool will display the Rounded Corners dialog box:

• The Rounded Corners dialog box allows you to select the shape of corners when a PageMaker-drawn box is selected.

• After you create a rectangle, you can change the shape of its corners.

• After you create a polygon, you can add, move, or delete its vertices

and line segments.

• For regular polygons only (created by dragging the polygon tool), you can also use the Element > Polygon Settings command to change the number of sides it has, and its inset value (the angle at which the sides point toward the center of the shape).

Note: With no object selected, the chosen setting becomes the default for PageMaker-drawn boxes. Unavailable if the selected object is not a box drawn in PageMaker.

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44 Tools

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Using the Fill and Stroke dialog box

• Double-clicking the Ellipse tool will display the Fill and Stroke dialog box:

• You can modify objects a number of ways with Fill and Strokes. For example, you can resize, rotate, and add color to objects. For objects drawn with PageMaker drawing tools, you can also change stroke (the width of lines drawn with the drawing tools, and the width of borders around rectangles, ellipses, and polygons), as well as stroke and fill patterns.

Note: Changes you make to color attributes do not affect an object if Reverse is selected from the Stroke drop-down menu, or if Paper is

selected from the Fill drop-down menu.

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Tools 45

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Using the Frame Options

• Double-clicking the Frame tools will display the Frame Options dialog box:

dialog box

• The Frame Options dialog box allows you to specify alignment and offset for text or graphics within a frame. This is unavailable if a frame is not selected.

Note: If you don't want a border around the frame, select the frame, and choose Element > Stroke > None. A non-printing, light-gray border appears around the frame. If you want to hide the non-printing border, choose View > Hide Guides.

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46 Tools

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Using the Polygon Settings dialog box

• Double-clicking the Polygon tools will display the Polygon Settings dialog box:

• The Polygon Settings dialog box allows you to change the shape of polygons. You can change the number of sides (up to 100) and the degree to which the sides are inset to form a star. With no object selected, the chosen setting becomes the default for PageMakerdrawn polygons. This is unavailable if the selected object is not a polygon drawn in PageMaker.

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Tools 47

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Review Questions

How would you:

• Use the Pointer Tool?

• Use the Text Tool?

• Use the Rotating Tool?

• Use the Cropping Tool?

• Use Drawing Tools?

• Use the Line Tool?

• Use the Constrained Line Tool?

• Use the Rectangle Tool?

• Use the Rectangle Frame Tool?

• Use the Ellipse Tool?

• Use the Ellipse Frame Tool?

• Use the Polygon Tool?

• Use the Polygon Frame Tool?

• Use Visual Tools?

• Use the Hand Tool?

• Use the Zoom Tool?

• Use the Preferences dialog box?

• Use the Character Specifications dialog box?

• Use the Custom Stroke dialog box?

• Use the Rounded Corners dialog box?

• Use the Fill and Stroke dialog box?

• Use the Frame Options dialog box?

• Use the Polygon Settings dialog box?

Adobe PageMaker 6.5 - Slide No 22

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Colors and Fills 49

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Colors and Fills

When you have completed this learning module you will have seen how to:

• Use the Define Colors dialog box

• Create Colors

• Edit Colors

• Remove Colors

• Use the Color Options dialog box

• Apply a Color Name

• Apply Color Type

• Apply a Color Model

• Apply a Color Field

• Preview Colors

• Use the Stroke Button

• Use the Fill Button

• Use the Both Button

• Apply the Tint Percentage

• Use the Color Icon

• Use the Color Model Icon

• Use the Color Type Icon

• Use the EPS Color Icon

• Use the Color-Level Tint Icon

• Use the CMS Display

• Use the New Color Button

• Use the Trash Button

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50 Colors and Fills

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Custom Colors

• You can create custom colors using the Define Colors dialog box.

• To open the Define Colors dialog box, choose Utilities > Define Colors.

Using the Define Colors dialog box

• To open the Define Colors dialog box, choose Utilities > Define Colors:

• The Define Colors dialog box allows you to create, edit and rename the colors for use in your publication:

Adobe PageMaker 6.5 - Slide No 23

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Colors and Fills 51

PageMaker 6.5 Foundation  2001 Cheltenham Computer Training

Creating Colors

• Creating new Spot and Process colors is simple. To create a New Color, select the New button to open the Color Options dialog box:

Editing Colors

Removing Colors

• When you Edit Colors, PageMaker will automatically update any objects that the color was applied to:

Note: You can edit the definition of a Spot color imported with an EPS graphic, but you cannot change its name or its Overprint setting.

• When you Remove Color, PageMaker will apply the color Black to any text or graphic to which the color you removed was applied. Tints that used the removed color also change to tints of Black. You can remove a color from a PageMaker-drawn graphic, and remove a color from the active publication.

• To remove all the colors defined but not being used, from the active publication, select the Remove Unused button:

Note: You cannot remove the colors None, Paper, Black, and Registration. Also note that you can remove colors imported with an

EPS graphic only if the EPS graphic itself has been deleted from the publication.

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52 Colors and Fills

 2001 Cheltenham Computer Training PageMaker 6.5 Foundation

Color Options Dialog Box

• To select a color or choose a color model (such as RGB), go to the Color Options dialog box by choosing Utilities > Define Color and clicking the New button.

Using the Color Options dialog box

Adobe PageMaker 6.5 - Slide No 24

• To select a color or choose a color model (such as RGB), go to the

Color Options dialog box by choosing Utilities > Define Color and clicking the New button:

Note: You can also click the New Color icon at the bottom of the Colors palette to open the Color Options dialog box.

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Applying a Color Name

• Cyan, black, and yellow are just a few of the colors to name when

trying to define a color in the color Name field. Black is the default color:

Applying Color Type

Note: It is good idea to include the different color values you used to

create the color, rather than just giving the color a creative name. This will help you keep track of how the color was created without always having to keep going to the Color Options dialog box. If creating a blue color using 100% cyan and 75% magenta, the color would be something like: Blue C100, M75. If the value of a color is 0% you do not need to include in the name.

• Color Type can be changed to Spot, Process, or Tint:

Spot – Use when you do not want the color to print as a separation or

when you want to use Pantone colors. Spot colors are often preferred as a way to use color without drastically increasing printing cost.

Process – Use in conjunction with the CYMK color model. Process colors are colors that you want to separate when they are printed.

Tint – Use when you want to use tints of a color. You can choose values of 0 – 100%. The Color Model field will change to a Base

Color field when you select the Tint color type:

Note: You cannot create a tint of a color that you are currently editing;

if you try you will get a warning:

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Applying a Color Model

• The Color Model can be changed to CMYK, RGB or HLS:

Applying a Color Field

Note: You can use any of the models to create a process color, but

PageMaker will convert those values to the approximate CMYK values when you print separations or color composites. To control the final printed colors in your publication, use the CMYK model to specify process colors.

• In the Color fields, specify the percentages of a color to create colors,

to increase or decrease how much color is being used, type the number in values of 0 – 100% or use the slider bar.

CMYK Color fields:

RGB Color fields:

Previewing Colors

• The Color Preview displays a sample of the chosen colors you are

using and a sample of how the color has been modified:

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Colors Palette

Fill Button

Using the Stroke Button

Stroke Button

Both Button

Color Icon

CMS Color Model

and Ink Value

Create New color Icon

Tint Drop down list

Color Model Icon

Color Type Icon

Trash Icon

Adobe PageMaker 6.5 - Slide No 25

• The Stroke button specifies the line weight and pattern for the

rectangle, ellipse, or polygon tool. You can specify other line weights in one-tenth of a point, up to 800 points:

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Using the Fill Button

• The Fill button lets you specify a fill or pattern when drawing a

rectangle, ellipse, or polygon:

• To select a pattern fill choose the Element > Fill command:

Using the Both Button

Applying the Tint Percentage

Using the Color Icon

Note: A pattern fill can also be applied to a selected box or oval. With

the exception of None color, the patterns are opaque, hiding whatever is behind them.

• The Both button allows you to colorize the stroke, and the fill at the

same time with the same color:

• The Tint Percentage pop-up menu in the Colors palette determines

the percentage of the base color to apply to an object. The advantage of this kind of tint is it can be applied instantly:

• The Color icon gives you a swatch to indicate how the color will look

when it is applied to an object:

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Using the Color Model Icon

• The Color Model icon represents the colors model set in the Color Options dialog box.

Using the Color Type Icon

Using the EPS Color Icon

Using the Color-Level Tint Icon

CMYK Color Model:

RGB Color Model:

HLS Color Model:

• The Color Type icon indicates the color types set in the Color Options dialog box.

Process Color icon:

Spot Color icon:

• EPS Color icon appears when you place EPS graphics containing Process or Spot colors into the publication:

• Color-level Tint icon indicates that the color you are looking at is using a Color-level tint of a color found in your color list:

Using the CMS Display

Using the New Color Button

Using the Trash Button

• CMS Display indicates the Color Model, Ink value, and/or Tint Value of a selected color:

• The New Color button allows you to quickly choose new colors from the palette:

• The Trash button offers a quick and convenient way of deleting colors:

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Review Questions

How would you:

• Use the Define Colors dialog box?

• Create Colors?

• Edit Colors?

• Remove Colors?

• Use the Color Options dialog box?

• Apply a Color Name?

• Apply Color Type?

• Apply a Color Model?

• Apply a Color Field?

• Preview Colors?

• Use the Stroke Button?

• Use the Fill Button?

• Use the Both Button?

• Apply the Tint Percentage?

• Use the Color Icon?

• Use the Color Model Icon?

• Use the Color Type Icon?

• Use the EPS Color Icon?

• Use the Color-Level Tint Icon?

• Use the CMS Display?

• Use the New Color Button?

• Use the Trash Button?

Adobe PageMaker 6.5 - Slide No 26

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Text

When you have completed this learning module you will have seen how to:

• Use Text Blocks

• Use Text Frames

• Input text into a Text Block

• Input text into a Text Frame

• Use the Place dialog box

• Choose File Name

• Choose File Types

• Set Place

• Set Options

• Highlight text

• Add and Remove text

• Copy, Cut and Paste text

• Use the Character View

• Use the Paragraph View

• Use the Character Specifications dialog box

• Choose Font Names

• Set Font Size

• Set Leading

• Set Horizontal Scale

• Set text Color

• Set Color Tint

• Set Type Style

• Set Position

• Set Case

• Set Track

• Set Line End

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Blocks Vs. Frames

• A Text Block is one of two ways in which PageMaker allows you to add Text to your publication.

• A Frame becomes a Text Frame or a Graphics Frame depending on the content you add into it.

Using Text Blocks

To Create a Text Block

Adobe PageMaker 6.5 - Slide No 27

A Text Block is one of two ways in which PageMaker allows you to add Text to your publication. The height or width of a Text Block will change as you add or remove text.

• Select the text tool from the tools palette.

• Click and drag the mouse to the desired size:

• Enter in the desired text.

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To Resize a Text Block

• Select the Pointer Tool from the tools Palette.

• Select the Text block you would like to resize:

Overset Text Icon

• Select the text block handle:

• Click and drag the handle to the new desired size:

• When resizing a Text Block you have to click and then drag the text

block handle from one of its corner points to the new desired size of the text block. If you make the text block smaller than it original size you will cause the text to become overset. If the text becomes overset, an Overset Text icon will indicate that not all of the text fit inside the new text block size:

Note: A text block must be rectangular; and if it is empty it will disappear. It is also not possible to apply a stroke or fill to a text block.

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Using Text Frames

• A Frame becomes a Text Frame or a Graphics Frame depending on

the content you add into it. Once you add a graphic to a new frame, the frame becomes a graphic frame and you cannot include text into the frame, unless you first delete or detach the graphic from the frame.

• A Text Frame functions in much the same way as the Text block, but

unlike the text block the text frame the height or width will not change as you add or remove text. Also unlike the text block, empty text frames will not disappear and It is possible to apply strokes or fills to text frames:

To Create a Text Frame

• Select a Frame Tool.

• Click and drag the mouse to the desired size:

• Select the text tool from the tools palette.

• Place the mouse inside of the frame and click the mouse button:

• Enter in the desired text.

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To Resize a Text Frame

• Select the Pointer Tool from the tools palette.

• Select the Text Frame you would like to resize:

Overset Text Icon

• Select the Text Frame handle:

• Click and drag the handle to the new desired size:

•

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Inputting Text

• To Input Text into a Text Block.

To Input Text into a

•

Text Frame.

Inputting text into a Text Block

Adobe PageMaker 6.5 - Slide No 28

• Create a text block to the desired size:

• You will see a flashing curser appear on the screen, you can begin to

enter in your desired text:

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Inputting text into a Text

• Create your text frame to the desired size:

Frame

• With the text tool selected place the cursor inside of the frame:

• Click the mouse button:

• Enter in the desired text:

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Placing Text

• The Place Dialog Box allows you to import text from various sources.

• PageMaker can import such files as Spreadsheet or Database documents, Word-Processed documents, another PageMaker Story files, ASCII text files, Rich Text files and HTML files.

Using the Place dialog box

• To open the Place dialog box: From the main menu, choose File > Place

press the Ctrl + D key combination:

Adobe PageMaker 6.5 - Slide No 29

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• The Place dialog box allows you to import text (and graphics) from

various sources. PageMaker can import such files as Spreadsheet or Database documents, Word-Processed documents, another PageMaker Story files, ASCII text files, Rich Text files and HTML

files. The files you can place depend in part on the import filters you have installed:

• When you open a text file to be placed into your publication, your mouse pointer will become a Loaded Text Icon:

Note: If you try to place a file that PageMaker does not have a filter installed for, you will get a Caution dialog box, which will allow you to use other installed filters to try and open the file:

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Choosing File Name

• The File Name field is where you enter in the name of the text file you are looking for. You can also use the Explorer window to locate your file:

Choosing File Types

Kind field

Size field

• The Files of Type drop-down list allows you to decide which kinds of files you want to place into your PageMaker publications:

Note: Depending on the import filter you have installed you will be able to place files from other PageMaker publications, Wordprocessing applications (WordPerfect, Microsoft Word, and Microsoft Works), HTML files, Text or Table editors or any application that can export text in ASCII format, Spreadsheet files from Excel or Lotus 1-23 formats, and Database files (dBASE and dBASE-compatible applications).

• The Kind field tells you the type of document is being chosen to place, whether it’s Microsoft application Document, or other Text Document:

• The Size field informs you of how large the file size is. The file size is important in cases where you need to control the file size of your publication:

Last Modified field

• The Last Modified field allows you to see the date and time of when the selected file was last modified:

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Setting Place

• Place options radio buttons allow you to determine how the text you are importing will be placed into your publication:

Setting Options

• The As New Story option adds the placed file as a new story, separate from the existing stories in your publication.

• The Replacing Entire Story option will delete a selected story from your publication and replaces it with the new one you have select to place. PageMaker will also preserve the position, size, and orientation text object you are replacing.

• The Inserting Text option will place the placed text at the insertion point, without deleting the existing text.

• The Replacing Selected Text option will delete text, which you have selected in your publication, and replace it with the new text you have selected to place.

• The Options settings allow you to determine how the text you are importing will behave when it is being placed:

• The Retain Format option allows you to retain any character or paragraph formatting and the style sheet when the text is imported, if the file contains one:

• The Convert Quotes option converts the quotation marks and apostrophes of the selected file into typographer's quotation marks and apostrophes:

• The Read Tags option allows you to apply paragraph styles to text when it is placed:

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Text-Only Import Filters

• The Text-Only Import filters allow you to further adjust how the imported text will appear when it is placed:

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Editing Text

• To edit text, first you need to Highlight text in a Text Frame or Text Block with the mouse.

Then delete

•

existing text or add new text.

To Highlight Text in a Text frame or text block with the mouse

Adobe PageMaker 6.5 - Slide No 30

• Place the cursor at the appropriate end of the selected sentence:

• Click and drag the cursor over the sentence, word or character you

would like to highlight:

• Edit the highlighted text:

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To Highlight Text in a Text frame or text block with the keyboard

• Place the insertion point at the start of the range of characters you want to highlight and click the mouse button.

• Hold down Shift key.

• Press the Arrow keys to extend the selection either one character at a

time by using the Right or Left arrow keys or one line at a time by using the Up or Down arrow keys.

• Note: You can also use the Keyboard and mouse together to Highlight text. To do this:

• Place the insertion point at the start of the range of characters you want to highlight and click the mouse button.

• Hold down Shift key.

• Place the insertion point and the end of the range of characters you

would like to highlight and click the mouse button again to highlight the desired range.

Adding and Removing text

• Highlight the text you want to edit or place the insertion point at the beginning of the location where you would like to add the text.

• Enter in the new text information or press the Delete or Backspace key to remove the unwanted text.

Copying, Cutting and Pasting text

• The standard editing commands for moving information back and forth

from one location to another are the Cut, Copy, Paste, and Clear commands.

To Copy Text

• Highlight the desired text.

To Paste the copied Text

• From the main menu, choose Edit > Copy

press the Ctrl + C key combination

• Place the cursor where you would like to Paste the Copied text,

• From the main menu, choose Edit > Paste

press the Ctrl + V key combination

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To Cut Text and Paste

• Highlight the desired text you would like to Cut.

• From the main menu, choose Edit > Cut

press the Ctrl + X key combination

To Paste the cut Text

• After you select the Cut command, the highlighted text will be removed.

• Place the cursor where you want to paste the cut text:

• Paste the cut text where it is required:

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Text Control Palette

• In the Character View click one of the font options in the Control palette.

• Use the toggling buttons to choose the Type style, Case, Position, Type Size, Leading, Expert tracking, Horizontal Scale, Kerning, and Baseline Shift to format the text.

Using the Character View

Using the Paragraph View

Adobe PageMaker 6.5 - Slide No 31

• To display the Control palette, choose Window > Show Control Palette. When you have selected the Text tool, Text Block or the Text

Frame, the Character View will be automatically displayed in the Control palette.

• In the Character View click one of the font options in the Control palette. Use the toggling buttons to choose the Type style, Case, Position, Type Size, Leading, Expert tracking, Horizontal Scale, Kerning, and Baseline Shift:

• To display the Control palette Paragraph setting, choose Window > Show Control Palette to display the Control palette, then select the Paragraph Icon to open display the Paragraph View.

• The Paragraph View of the Control palette offers many of the same options as the Character View. Such as, Apply button, Character/Paragraph buttons Alignment, Style, Cursor position indicator, First line indent, Right indent, Left indent, Add space above paragraph, Grid options, Add space after paragraph:

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Character Specifications Dialog Box

• The Character Specifications dialog box allows you to format the text in your publication.

• If you open the dialog box without having any text items selected, any changes you make will become the default setting for the text you will use in

your publication.

Using the Character Specification s dialog box

To display the Character Specification s dialog box

Choosing Font Names

Adobe PageMaker 6.5 - Slide No 32

• The Character Specifications Dialog Box allows you to format the

text in your publication. If you open the dialog box without having any text items selected, any changes you make will become the default setting for the text you will use in your publication.

• From the main menu, choose Text > Character

press the Ctrl + T key combination:

• The Font drop-down list allows you to select a font to use in your

publication or change an existing font:

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Setting Font Size

• The Size drop-down list allows you to specify the size of your type in

points:

Setting Leading

Setting Horizontal Scale

Setting text Color

Setting Color Tint

Note: You can only select font sizes from 4 to 650 points in increments

of 0.1.

• The Leading drop-down list allows you to adjust the vertical space

between lines of text:

Note: Like letter and word spacing, the right amount of leading makes text easier to read.

• The Horizontal Scale drop-down list allows you to adjust the width of

characters:

Note: You can specify a custom width anywhere from 5 to 250 percent.

• The Color drop-down list allows you to add color to text:

Note: You cannot apply the None color to text.

• The Tint drop-down list allows you to specify a tint of a color from the

Color drop-down list:

Note: If you apply a tint to the color Paper or Registration you see no change take place.

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Setting Type Style

• Type Style checkboxes allow you to make various changes to the look

of your text. You have six options to choose from:

Normal: This option will return the text back to it’s original state (with no Style applied to it):

Bold: This option will increase the weight of your text, making it thicker:

Italic: This option will give the text a slight slant:

Underline: This option will place a horizontal line under a character or

words:

Reverse: This option will make your text white. This is used to apply text to a Black or dark background:

Strike thru: This option will draw a horizontal line through the text:

Note: You can also combine the options to further alter the look of you

text:

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Setting Position

• The Position drop-down list allows you to set your text to Subscript, Superscript or Normal (no position applied):

Setting Case

Setting Track

• The Case drop-down list allows you to change the case of you text. You have choice of Normal, All Caps or Small Caps:

• The Track drop-down list allows you quickly increase or decrease the space between words; you have a choice of Loose and Very Loose to increase the space, Tight and Very Tight to decrease the space, and Normal to use the default track setting:

Setting Line End

• The Line End option allows you to control how a line of text brakes up

in a text block or text frame. You have a choice of Break or No Break. The Break option is the default, but if you want to force a paragraph to fit on one line, use the No Break option:

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Review Questions

How would you:

• Use Text Blocks?

• Use Text Frames?

• Input text into a Text Block?

• Use the Place dialog box?

• Choose File Name?

• Choose File Types?

• Set Place?

• Set Options?

• Copy, Cut and Paste text?

• Use the Character View?

• Use the Paragraph View?

• Use the Character Specifications dialog box?

• Choose Font Names?

• Set Font Size?

• Set Leading?

• Set Horizontal Scale?

• Set text Color?

• Set Color Tint?

• Set Type Style?

• Set Position?

• Set Case?

• Set Track?

• Set Line End ?

Adobe PageMaker 6.5 - Slide No 33

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Pictures

When you have completed this learning module you will have seen how to:

• Use the Place dialog box

• Choose File Types

• Set Place

• Link and Embed Pictures

• Retain Cropping Data

• Use the Object View

• Position pictures on page

• Set the Frame Size

• Set the picture Scale

• Rotate picture

• Skew picture

• Flip picture

• Copy, Cut and Paste pictures

• Wrap Text around pictures

• Colorize pictures

• Crop pictures

• Position pictures in Frame

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Placing Pictures

• The Place dialog box allows you to Import graphics of various file formats such as Tiff, Eps, Jpeg and Gif.

Using the Place dialog box

Adobe PageMaker 6.5 - Slide No 34

• The Place dialog box allows you to Import graphics of various file

formats such as Tiff, Eps, Jpeg and Gif. The files that can be placed in PageMaker depend on part on the graphic filters that you have installed:

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• When you open a graphic file from the place dialog box, your pointer

icon will turn into a graphic icon:

Note: The graphic files that can be placed into your publication will

depend in part on the import filters you have installed into PageMaker. If you have a problem installing a particular file type, it may not have the necessary filter installed.

Choosing File Types

• There are various File Types that can be imported into PageMaker. When you have the Importable Files option selected from the Files of type drop-down list, the explorer window will display all the various graphic (and text) formats that you can import into your publication such as Tiff, Eps, Jpeg and Gif:

Kind Field

Size Field

Last Modified Field

Setting Place

• The Kind field will indicate what type of graphic file placing into your publication. Whether it is a TIFF image or other:

• The Size field Indicates to you how large the file you are placing will be. The file information is important when you need to control the file size of your publication:

• The Last Modified field allows you to see the date, and time of when the file selected was last modified:

• The Place options allow you to choose how a graphic is placed in your publication:

• The As independent graphic option adds the graphic to your publication as an independent image.

• The Replacing entire graphic option will delete a selected existing graphic from your publication and replace it with the new placed graphic. When the new graphic is placed, it will retain all the same characteristic of the former graphic such as the image scale or size, cropping data (if you select the check box), location, and even color (if you are placing grayscale images).

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Linking and Embedding Pictures

• When you open an image from the Place dialog box, an Alert message may appear, prompting you to include a complete copy of the selected image into your publication. The Alert will only appear if the placed image is larger than the default image size of 256 KBytes.

• If you select No to the prompt, you will place only a low-resolution version of the image into your publication with a link to the High Resolution file:

Retaining Cropping Data

• If you select Yes to the prompt, you will place the full high-resolution image into your publication. The image will now be embedded into your publication and it will increase the size of your publication more so than when you placed the low-resolution link. The size of the increase will depend on the size of the image:

Note: If you link an image you cannot move or delete the original graphic. If PageMaker cannot locate the original high-resolution image when you print, you will only get the low-resolution output. But if you have embedded the image, all the necessary data in already there for PageMaker to use in order to output the high-resolution publication.

• The Retain Cropping Data option keeps the cropping information from the original image when you are replacing an image. This option is only available when the Replacing Entire Graphic option is selected:

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Modifying Picture

• The Control Palette allows you to adjust the size of your picture, the location of the picture on the page, the size of your picture frame, the rotation of the picture, or the how the picture is skewed.

Using the Object View

Positioning pictures on page

Adobe PageMaker 6.5 - Slide No 35

• The Object View of the Control Palette allows you to adjust the size

of your picture, the location of the picture on the page, the size of your picture frame, the rotation of the picture, or the how the picture is skewed.

• From the main menu, choose Window > Show Control Palette to

display the Control palette:

• The Position field allows you to adjust the position of your picture anywhere on the X and Y access of the publication page:

• The Nudge buttons allow you to move, resize or transform a picture in small increments. You can also use the Shift key while you click on the nudge button to increase the nudging by a multiply of ten:

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Setting the Frame Size

• The Size field allows you to adjust the width and height of a picture as well as the cropping rectangle:

Setting the picture Scale

Rotating picture

• You can also use the Cropping option in the Control palette to crop a picture which will also reduce it’s size:

• The Percent Scale field allows you to scale your picture:

Other Scale options:

Printer resolution Scaling option

Proportional scaling option

Scaling option

• The Rotate field allows you to rotate a picture by ± 360 degrees in increments of .01 degree. Use the Rotating tool in the toolbox to rotate an object manually around any fixed point, or use the Rotating option on the Control palette to rotate relative to the reference point selected on the Proxy:

Skewing picture

Flipping pictures

• The Control palette can be used to Skew a picture horizontally by ± 85 degrees in increments of .01 degree.

• To skew an object, select the object.

• From the main menu, choose Window > Show Control Palette.

• Click or double-click to select a reference point on the Proxy:

• You can Flip a picture either vertically or horizontally with the

Reflection button in the control palette:

The Horizontal Reflection button:

The Vertical Reflection button:

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To Copy a Picture

• Select the desired picture.

• From the main menu, choose Edit > Copy

press the Ctrl + C key combination.

To Paste the copied

• From the main menu, choose Edit > Paste

press the Ctrl + V key combination.

picture

To Cut a picture

• Select the desired picture you would like to Cut.

• From the main menu, choose Edit > Cut

press the Ctrl + X key combination.

• After you select the Cut command, the selected picture will be removed.

To Past the cut picture

• Paste the cut picture.

• Move it to where it is required.

Wrapping Text around pictures

• To Text Wrap around another text block, select the text block around which you want text to wrap, and then choose Element > Group. PageMaker now treats the text block like a graphic. With the grouped text block selected, apply a text-wrap option. To wrap text around only three sides of a graphic, position either the left or right edge of the graphic against a column guide.

• Alternatively, you can increase the standoff values enough to put the graphics boundary next to the column guide:

Colorizing pictures

To Colorize a bitmap

• The Colorizing function will only work with 1 bit bitmaps or grayscale bitmaps. When Colorizing Pictures you define a color, you specify whether it is a spot color, process color, or a tint of a spot or process color.

• Select a 1 bit or grayscale bitmap

• From the main menu, choose Window > Show Colors

press the Ctrl + J key combination to open the Color palette.

• Click the Fill button.

• Select a color and or tint from the colors palette list.

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Cropping

• When you import a graphic from another program or publication, you can crop parts of the graphic that you do not want to print by adjusting the size of its surrounding bounding box.

Cropping pictures

Adobe PageMaker 6.5 - Slide No 36

• When you import a graphic from another program or publication, you can crop parts of the graphic that you do not want to print by adjusting the size of its surrounding bounding box.

• Select a crop tool from the Control palette

• Click on a picture to display nodes.

• Click and drag a node to crop parts of the picture:

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• Note that while you dragging a node, the image will become a

grayscale.

• After you crop a graphic, you can control which portions of it appear in your publication by moving the graphic within the visible area. Just click on the picture and drag it inside the cropped area:

• You cannot crop to resize the visible area of locked objects, but you can change what portion of the image shows within the cropped area.

Note: If you crop an inline graphic with the Control palette, you can only crop from the center. To crop from any other point, use the cropping tool in the toolbox.

Positioning pictures in Frame

• For Positioning in Frame graphics larger or smaller than the frames that contain them, you can specify that graphics be clipped to fit within the existing frame borders (applies only to graphics larger than the frame), or scaled to fit the existing frame borders.

• Alternatively, you can specify that the frame size to fit the size of the graphic.

• You can specify an inset value between text and the frame border. You can set a separate inset value for each side of a rectangular text frame, or set a single inset value for oval or polygonal text frames.

• You can change how the content aligns vertically and horizontally within the frame. For example, you might want some graphics to be positioned in the center of a frame; in other frames you might want the graphics to align along the top and left borders of the available space.

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Review Questions

How would you:

• Use the Place dialog box?

• Choose File Types?

• Set Place?

• Link and Embed Pictures?

• Retain Cropping Data?

• Use the Object View?

• Position pictures on page?

• Set the Frame Size?

• Set the picture Scale?

• Rotate picture?

• Skew picture?

• Flip picture?

• Copy, Cut and Paste pictures?

• Wrap Text around pictures?

• Colorize pictures?

• Crop pictures?

• Position pictures in Frame?

Adobe PageMaker 6.5 - Slide No 37

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Objects

When you have completed this learning module you will have seen how to:

• Select Objects

• Group and Ungroup Objects

• Move Objects with the Mouse

• Move Objects with the Control Panel

• Remove Objects

• Use the Align Objects Dialog Box

• Use the Align Icons

• Use the Distribute Icons

• Use the Alignment Preview

• Setting the Do Mini Save

• Arrange Objects

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Selecting Objects

• Use the Pointer tool when selecting objects.

• You can select a single object, or you can select multiple objects and modify them all at once.

Selecting single Object with the Pointer Tool

Adobe PageMaker 6.5 - Slide No 38

• Use the Pointer tool when selecting objects. You can select a single

object, or you can select multiple objects and modify them all at once. When objects overlap, you can select them through the stack of objects.

• To select a single object, click on the object with the pointer tool:

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Adobe PAGEMAKER 6.5 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual