Aastra 6753 User Manual

Aastra 5000 Communications Systems

Aastra 6753
Terminal

User’s Guide

Contents

1

Description of the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Alphanumeric keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Standard codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Calling modes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Using the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Using the group listening mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Adjusting the listening volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Making a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Entering the number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Using the programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Using the redial functi on (redialling of the last number called) . . . . . . .11

Calling an attendant (switchboard) . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Calling an internal party by name . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Using the automatic callback function . . . . . . . . . . . . . . . . . . . . . . . . .12

Using the store and redial funct ion . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Receiving a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Adjusting the ring volume level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Interrupti ng the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Picking up a call intended for another extension . . . . . . . . . . . . . . . . .15

During the call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Using the mute function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Placing a party on hold and resuming the call on the same phone . . .16
Placing the party on hold and resuming the call on another phone . . .17

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Calling a second party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Answering a second call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Switching between two parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Releasing one of the parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Contents

2

Setting up a conference call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Other features during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Directory of abbreviated numbers . . . . . . . . . . . . . . . . . . . . 21

Programming a personal abbreviated number . . . . . . . . . . . . . . . . . . 21

Erasing a personal abbreviated number . . . . . . . . . . . . . . . . . . . . . . . 21

Calling a personal abbrevi ated number . . . . . . . . . . . . . . . . . . . . . . . 22

Dialling a common abbreviated number . . . . . . . . . . . . . . . . . . . . . . . 22

Inbound call log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Viewing the incoming call log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Calling a party from the inbound cal l log . . . . . . . . . . . . . . . . . . . . . . . 23

Erasing all the numbers st ored in the inbound call log . . . . . . . . . . . . 24

Programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Programming a key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Changing programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Erasing programmi ng . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Identifying the programmed keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Call forwarding function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Forwarding calls to another ph one . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Forwarding calls to voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Cancelling forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Programming forwarding on a programmable key . . . . . . . . . . . . . . . 31

Overriding the call forw arding function . . . . . . . . . . . . . . . . . . . . . . . . 32

Voicemail function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Configuring and customisi ng your voice mailbox . . . . . . . . . . . . . . . . 33

Consulting new messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Contents

3

Multi-key function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Communicating with the multi-key function . . . . . . . . . . . . . . . . . . . . .35

Multi-line function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Communicating with the multi-line function . . . . . . . . . . . . . . . . . . . . .38

Supervision function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Programming the supervision function . . . . . . . . . . . . . . . . . . . . . . . . .39

Communicating with the supervi sion function . . . . . . . . . . . . . . . . . . .40

Filter function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Communicating with the filter function . . . . . . . . . . . . . . . . . . . . . . . . .41

Login/Logout function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Restoring your subscrib er rights on a general-purpose phone . . . . . .43

Restoring your subscrib er rights on your own phone . . . . . . . . . . . . . .44

Releasing a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Agenda function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Programming an appointment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Cancelling an appointment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Cancelling appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

"Do not disturb" function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Using the "Do not disturb" func tion . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Overriding the "Do not disturb" function . . . . . . . . . . . . . . . . . . . . . . . .46

Programming the "Do not disturb" function on a programmable key . .47

Other functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Squatt function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Contents

4

Locking the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Activating the phone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Calling an external party from the locked phone . . . . . . . . . . . . . . . . . 49

Calling an emergency number from the locked phone . . . . . . . . . . . . 50

Deactivating the phone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Phone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Selecting and adjusting the phone ringer . . . . . . . . . . . . . . . . . . . . . . 51

Adjusting the screen contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Adjusting the volume level of the beeps heard when a key is pressed 52

Personalising the phone’s secret code . . . . . . . . . . . . . . . . . . . . . . . . 52

Installation of the terminals in the range . . . . . . . . . . . . . . . 53

Package content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Marketing Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Mounting the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Installation of the M670 module on the Aastra 6757 terminal . . . . . . . 57

Programmable key equivalence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Tips and safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Miscellaneous tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Glossary (terms you should know) . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Troubleshooting Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Description of the phone

5

Description of the phone

Overview

1 Message indicator

Signalling of incoming calls and message notification

2 Position of the ID labels of the keys and call-by-name

functions

3 LCD screen (one display line)
4 6 programmable keys w ith LEDs the titles of which m us t

be noted on the paper labels included in the scope of
delivery.
Each of these keys enables you to:

• Store a call number

• Program a feature or a series of codes
The 4 top keys are also associated with the call-by-name

function.

5 Green key for calling the displ ay ed num ber.

2

4

3

5

11

12

13

14

6
7

8

9

1

10

Description of the phone

6

6 The Tools key can be used to access:

• The programming of the keys (numbers and functions),

• The settings of the phone (ringing and contrast),

• Customisation of the phone (management of directories).

7 Directory key for:

• 1 key stroke: access to the call-by-name function

• 2 key strokes: access to abbreviated numbers

• 3 key strokes: access to the list of received calls

8

R key (flashing):

• Ongoing call, access to numbers (e.g.: call a second
party).

Key for direct access to the voice mailbox:

• can be used in standby for an automatic callback of the
voice mailbox, with or without a message notification.

9 - / + keys:

Volume control (handset and loudspeaker, ringer, beep
heard when silent key is pressed) and screen contrast
control ke ys
Consult keys in call by name mode

10 Red key for:

• Stop the ringing durin g an inbound call (th e message LED
continues to flash),

• Terminate an ongoing call,

• Reset a setting or exit a programming sequence during
programming.

11 L1/L2 programmable keys, with associated LEDs:

These keys can be used for the same programming
functions as the keys on the upper part of the phone, but
they have no associated labels.

12 Loudspeaker key for activating or deactivating the group

listening mode during an ongoing call.
The associated LED lights up.

13 Secret key, ongoing call:

• Cuts off the mic of the handset during a call in order to
have a confidential conversation without the contact
person noticing it.

The associated indicator lights up to indicate that the
function is activated.

14

Alphanumeric keyp ad :

• Allows to dial numbers or to enter text.

Description of the phone

7

Alphanumeric keypad

The alphanumeric keypad is used to enter letters and digits. The entry is based on the
equivalence of the keys with letters or signs.

Standard codes

This docume nt des cribes th e sta ndard a cces s cod es to the diffe rent function s, which m ay
be personalise d by th e sy ste m op erat or. In th at ca se, the operator will indicate to you the
specific access codes to enter in the spaces reserved for that purpose (for example: Dial­out code

0 or ; enter the personalised code in the frame).

To enter a text:

• Select the required character by successively pressing the
corresponding key.

Example:

• On pressing the key 2 once, the letter A is displayed,

• On pressing the key 2 a second time, the letter B is displayed,

• On pressing the key 2 a third time, the letter C is displayed,

• On pressing the key 2 a fourth time, the numeral 2 is displayed.

Key 1 is used to enter the following characters:

- / : " , < > = + ? ! % 1

Note: All letters are entered in upper-case only.
To enter a letter which is located on a different key:

• Press immediately another key to enter the letter according to
the same principle.

To enter a different letter which is located on the same key:

• Wait until the cursor flashes at the next position.

Calling modes

8

Calling modes

Using the handset

To pick up the handset before calling a party:

• Pick up the handset.

• Dial the number of your contact.

Note: You can also use the , keys or a programmed

key.
After the party has replied, the conversation is held in discrete mode

(handset off-hook).

To lift the handset when the called party answers:

Directly dial the number without picking up the handset.

• Dial the number of the contact.

Note: You can also use the , keys or a programmed

key.

-> The loudspeaker outputs the dial tone.
When the called party answers:

• Pick up the handset.

Calling modes

9

Using the group listening mode

The group listening mode allows you to listen to a contact via the loudspeaker, while the
handset is picked up, in order to enable other persons to listen to the call as well.

Adjusting the listening volume

The sound volume of the handset and the loudspeaker can be adjusted over 8 levels.

During the call:

• Press the speaker key.

-> The group listening mode is activated. The LED of the
loudspeaker key lights up.

Note: You can still continue to use the handset.
To deactivate the group listening mode:

• Press the speaker key.

-> The group listening mode is deactivated. The indicator of the
loudspeaker key goes off.

Volume down:

• Press the - key

Volume up:

• Press the + key

Making a call

10

Making a call

Several options exist to call a party, depending on whether the party’s number is new or
has already been stored by the phone.

Entering the number

*

Using the programmable keys

The programmabl e keys on your pho ne can be assigned to the numbers of p arties that you
call regularly (internal or external).

To call an internal party:

• Dial the party's extension number.

-> The display shows the number of the par ty cal led .*
When the called party answers, pick up the handset to talk.

To ca ll an exte rnal party:

1 - Dial the outside line access code (0) or .

2 - Dial the number of the called party.

-> The display shows the dialled number, or the name of the
called party if it is in the directory.

When the called party answers, pick up the handset to talk.

* Depending on the programming performed by the system operator.

• Press the programmed key.

->The phone automatically calls the party.

The display shows the number of the party called, if available.
When the called party answers, pick up the handset to talk.

Note: To program a key, please refer to the chapter "Programming a key", Page 25.

0

☛

Making a call

11

Using the redial function (redialling of the last number called)

The redial functio n (redi al lin g of the las t num be r called ) all ow s you to re dial automatically
the last number called.

Calling an attendant* (switchboard)

To reach t he person who is responsible for t he call rece ption service:

Calling an internal party by name

If you do not know your internal party's number, you can access it by entering their name
on the alphanumeric keypad.

The LEDs of the programmable keys associated with the call-by-name function light up,
provided that this function is available.

• Press the green key.

->

The phone automatically calls the party. The display shows the
number

called.

When the called party answers, pick up the handset to talk.

* Depending on the programming performed by the system operator.

• D ial on the keypad 9 or .
When the operator answers, lift the handset to talk.

Phone in standby mode:

1. Press the key.

ABC...? 2. T o enter the first two characters , press the corresponding keys

successively (also refer to "Alphanumeric keypad", Page 7).

• Press the key to er ase the last charact er, if required.

9

☛

Making a call

12

Using the automati c callback function

*

You are calling an internal party who is busy or does not answer. You can request t he party
to call you back automatically.

3. Press the key to display the first reply.

Note: If several replies are available, the Consult/N ext key

remains lit.

• Press the key successively until the desired name is
displayed.

• Press the or key to display the first name and the
number associat ed with the su rnam e.

To return to the last name:

• Press the key.

To modify the entry:

• Press the key.

4. Press the green key t o c al l th e party whose name is dis pl aye d.

-> The phone automatically calls the party. The display shows

the number of the internal party call ed.

-> When the called party answers, pick up the handset to talk.

Reminder: Use the red key to cancel or terminate a

sequence.

* Depending on the programming performed by the system operator.

To activate automatic c allback:

Before hanging up:
1 - Press the R key.

2 - Press the key 5 or

-> An audible sign al and the displa y indicate that th e action has
been carried out.

As soon as the call ed party in questi on is free (if the line was busy)
or has activated his telephone (if out of office), your phone rings.
When you answer, your called party's phone that is "in callback"
also rings.

To deactivate the automatic callback function:

• Press successively the following keys: # 5 0 or .

-> The callback functi on us no lon ger act iv ated .

5

# 5 0

Making a call

13

Using the store and redial function

If your party does not answer or is busy, you can temporarily record their number in order
to call them back later (even if you dial other numbers in the meantime).

To store the number:

Your party is busy or does not answer:

• Press successively the following keys: * 7 9 or .

-> An audible signal and the display indicate that the a ction has
been carried out.

This number remains stored until it is redialled or erased.

To call the stored number:

You want to redial this number:

• Press successively the following keys: * 9 9 or .

-> The phone automatically call s the stored nu mber . When the
called party answers, pick up the handset to talk.

Note: You can also simply lift the handset and wait 5 seconds.

After the p arty ha s a nswe r ed in c al lba ck mo de, the number is no
longer stored.

To erase the stored number:

You want to erase the stored number (for example, in order to
store another number):

• Press successively the following keys: # 7 9 or .

-> An audible signal and the display indicate that the a ction has
been carried out. The number is erased.

* 7 9

* 9 9

# 7 9

Receiving a call

14

Receiving a call

During an inbound call, the phone rings and the message indicator flashes.
If the caller is stored in one of the common directories (internal or external

*

), the display

indicates the associated name.

Adjusting the ring volume level

You can adjust the ringer volume level during the ringing phase.

Interrupting the ringer

During the ringi ng pha se , yo u ca n c hoo se to c ut th e ri nge r - for the call that is in progress
only.

Answering a call

* Depending on the programming performed by the system operator.

Successively press the -/+ keys to increase the volume level
(8 levels are available, including ringer off).

->The phone stores the last setting.

Press th e red key.

-> The phone no longer rings. The message indicator c ont inu es t o
flash to indicate that you have an inbound call.

Note: Pressing the -/+ key restores the ringer.

The phone will ring again the next time it is called.

• Pick up the handset.

-> The conversation with the party takes place in discreet mode.

-> An external call that is not answered within a given time is
transferred to the attendant.

Receiving a call

15

Picking up a call intended for another extension

*

You can intercept calls intended for another extension when its designated user is absent.

* Depending on the programming performed by the system operator.

To pick up a call meant for a phone in your group:

You are part of a call pick-up group, i. e. all the peop le in this grou p
can quickly recover calls from a ringing phone inside the same
group:

• Press successively the

* 0 1 or keys before lifting the

handset to talk to the party.

To pick up a call meant for any phone:

You can intercept the call on a phone when its designated user is
absent:

1 - Press successively the following keys:

* 0 2 or .

2 - Dial the extension number before lifting the handset to talk to

the party.

Note: if this situat ion aris es freq uen tly w ith the s am e ph one s, ask

the system operator to become part of the same call group.

To pick up a common bell call:

The operator is a bsent and you want to reco ver a common bell ca ll:

• Press successively the

* 0 0 or keys before lifting the

handset to talk to the party.

* 0 1

* 0 2

* 0 0

During the call

16

During the call

Using the mute function

The call is set up wit h a pa rty and you want to have a confident ial conv ersation without the
party being able to hear it:

Placing a party on hold and resuming the call on the same
phone

The call is se t up with a party and y ou want t o put it on hold to resume i t later o n the s ame
phone:

To deactivate the microphone:

Press the Secret key.

-> Mic of the handset cut off; the LED associated with the key
lights up. Your party cannot hear you.

To reactivate the microphone:

Press the Secret key again.

-> The microphone of the handset is in service; the indicator
associated with the k ey g oes o ff , i ndica ting that y our p arty can
hear you again.

1 - Press the

R key.

-> Your party is put on hold and hears beeps or music-on-hold.

2 - Successively press the

R 1 or keys to resume the

conversation with your party.

Note: the hold function can be programmed on a programmable

key. If you use this function regularly, consult your system
operator who will get it programmed.

1

During the call

17

Placing the party on hold and resuming the call on another
phone

The call is set up with a party and yo u want to continue the conversati on on another pho ne
located in another office:

Transferring a call

You want to transfer the current call to another phone:

Press successively the following keys:

R * 7 0 or before

hanging up.

-> The phone returns to standby. Your party is put on hold and
hears beeps or music-on-hold.

On the second phone:

You want to recover the party on hold:
1 - Successive ly p r es s th e

# 7 0 or keys (possibly after

lifting the handset).

2 - Dial the number of the first phone to res ume the con versat ion

with your party.

-> If the external ca ll on ho ld is not resum ed withi n a giv en time , it
is routed to the operator. An internal call is released.

1 - Press the

R key.

2 - Dial t he extensi on number.

Note: You can also access a stored number.

You can wait for the c al led party to answer or han g up im me di atel y.

* 7 0

# 7 0

☛

☛

During the call

18

Calling a second party

You are in the middle of a call with a party and you want to call a second party, inside or
outside the company.

Answering a second call

*

While talking with one party, you hear an audible signal: an external party is trying to call
you. You can answer this second call without cutting off the first call.

Switching between two parties

You want to succes si vel y sw it ch bet ween parties:

1 - Press the

R key.

-> Your other party is put on hold and hears an audible signal.
2 - Dial the number of the other party.

Note: You can also access a stored number.

• If the called party does not answer, press the

R1 or

keys to return to the party on hold.

-> The display shows the num ber or na me of the party you are
talking to.

* Depending on the programming performed by the system operator.

Press successively the following keys: R * 1 0 or .

-> The other party is automatically put on hold.
You can talk to the s ec ond p arty whose identity is display ed on
the screen.

Note: If you have programmed the multi-key or multi-line function

(refer to these chapters for more information), you can press the
programmed keys to ans w er the cal l and swit ch from one party to
the other.

• Press the

R 2 or key.

-> You talk alternately with each party, but they cannot
communicate with one another.

☛

1

* 1 0

2

During the call

19

Releasing one of the parties

To release one of the parties (the one with whom you are talking):

Setting up a conference call

You want to talk to both partie s at the same time (function gr anted if you made the last call) .

Other features during a call

• P ress the R 1 or key.

-> You recover the party who was on hold.

• P ress the

R 3 or key.

-> A three-way conference call is set up between you and your
two parties.
If one of them hangs up, you stay on line with the other.

To leave the conference call:

During the conference call, if you want to leave your two parties
talking to one another:

• Press the red key (or simply hang up the handset).

-> The two parties stay in communication.

Note: if it fails, your phone rings again.

To use the trace function:

You want the number of the called or calling party (internal or
external) to be written in the logbook, for example to identify a
nuisance call.

During a call:

• Press successively the following keys:

R # * or .

-> An audible message indicates that the action has been

validated. The number is automatically stored in the logbook
that can be consulted by the system operator.
You can hang up the handset or press

R1 to resume the call.

1

3

#

*

During the call

20

Ending a call

To protect the call:

To protect the phone against any call or intrusion during data
transmission:

• Press successively the following keys:

R * 4 3 or .

-> An audible signal and the display indicate that the action has
been carried ou t. During this c all, any attempt t o call the pho ne
is ignored.
You can press

R1 to resume the call.

• Hang up your handset.

-> The line is free. The communication is terminated.

*

4 3

Directory of abbreviated numbers

21

Directory of abbreviated numbers

These are directories stored at the system level.

• The personal directory is used to record your most frequently used numbers
(up to 10, numbered from 0 to 9).

• The group directory can be accessed by all the phones (even those for which outside
access is forbidden).

Programming a personal abbreviated number

To program a number:

Erasing a personal abbreviated number

To record a new number, delete the previous one first.

1 - Press successively the following keys:

* 5 1 or .

2 - Dial an abbreviated number from

0 to 9.

3 - Dial the party's number (preceded by 0 for an outside party).

-> An audible message and the display indicate that the action
has been validated.

Reminder: Use the red key to cancel or terminate a

sequence.

# 5 1 1 - Press successively the following keys: # 5 1 or .

2 - Dial the abbreviated number chosen (

0 to 9).

-> An audible message and the display indicate that the action
has been validated.

* 5 1

0 to 9

☛

0 to 9

Directory of abbreviated numbers

22

Calling a personal abbreviated number

*

You can call a personal abbreviated number in standby or during a call.

Dialling a common abbreviated number

*

You will gain time using common abbreviated numbers; consult your system operator to
find out the list.

You can call a common abbreviated number in standby or during a call.

* Depending on the programming performed by the system operator.

1 - Press the directory key twice.

-> The screen displays 0 - > 9.

Note: You can also dial

* * before entering the abbreviated

number from 0 to 9.
2 - Dial an abbrevia ted number 0 to 9.

-> The phone autom atically dials the number. The di splay shows
the number stored in the directory.

When the called party answers, you can talk.

* 1 - Press the asterisk key (*).

2 - Enter an abbreviated number (3xxx).

-> The phone automatically dials the number.
When the called party answers, pick up the handset to talk.

0 to 9

☛

Inbound call log

23

Inbound call log

The log can store the numbers of the last 5 inbound ca lls, regardless of whe ther or not they
were answered.

When the log is full, a new call will erase the oldest.
When consulting the log, you can automatically call back the stored number. You can

erase all the numbers stored.

Viewing the incoming call log

You can consult the inbound call log any time:

Calling a party from the inbound call log

While consulting, you can call the party whose record is presented.

Note: only the parties whose number is presented can be called back.

In standby mode, when the phone's display is unchanging:

1 - Press the key unt il th e nu mb er of th e last received call

is displa yed (3 key strokes).

Note:

• If the log is empty, several question marks are displayed.
The display shows the last inbound call.

2 - Press the key to access the other stored numbers.

• Press the green key.

-> The phone automatically calls the party. The display shows
the number of the party called.
When the called party answers, pick up the handset to talk.
The record remains stored in the log.

Inbound call log

24

Erasing all the numbers stored in the inbound call log

You can erase all the numbers stored in the outbound call log.

While consulting the log:

1 - Press and hold dow n (2 seconds) the red key .

-> An audible signal confirms that the record has been erased.

Programmable keys

25

Programmable keys

You call some parties or colleagues several times a day.
You regularly use some telepho ne function s such as forwarding, su pervisio n, filtering , call
pick-up, etc.

The programmable keys on your phone can be used to store these numbers or functions
and easily access the services offered.
A few programming examples are given below. However, we recommend referring to the
chapters that specifically describe these functions for more information on the features
available.

Programming a key

Regardless of the type of prog ramming (number or functi on), the access procedure is iden­tical.

1 - Press the Tools key.

2 - Press a programmed key without waiting.

-> The indicator associated with that key lights up.
3 - Enter the programming type co de (see the different poss ibilities

below).

4 - Enter the sequence for the service you want to program.

5 - Press the Tools key to finish.

-> The indicator associated with the key goes off.

To program a number:

You can program the number to call an internal or external party.
After selecting the key to be programme d (the associated indi cator

flashes):

1 • Enter the type code 1 or .

• D ial the party's number without forgettin g the netw ork access
code if it is an external party (0 by default).

Press the key to finish.

Therefore, your party will be called by simply pressing this key.

☛

☛

<sequence>

☛

Programmable keys

26

To program a series of codes:

This is to program a seri es of co des that will be interpreted by the
phone that already has a call in progress. For example, you can
program the sequence to access your voicemail.

After selecting the key to be programmed (the associated indic ator
flashes):

3 • Enter the type code 3 or .

• Dial the sequence.
Example: Dial the number of the voice box, followed by #, and
then enter the perso nal message box access code followe d by #.

Press the key to finish.
Therefore, by simply pressing this key, you give the phone with a

call in progress all the informa tio n require d and quic kly ac cept the
required service.

To program supe rvision:

You can program th e supervision f unction on a coll eague's phone .*
After selecting the key to be programmed (the associated indic ator

flashes):

4 • Enter the type code 4 or .

• Dial the extension number to be supervised.

Press the key to finish.
Therefore, you have a continuous view of the supervised phone's

telephone activity and can intervene by simply pressing this key.

To program a service:

For example, you want to program the "Do not disturb" function.
After selecting the key to be programmed (the associated indic ator

flashes):

8 • Enter the type code 8 or .

* Depending on the programming performed by the system operator.

☛

<sequence>

☛

<number>

Programmable keys

27

Changing programming

Erasing programming

• Enter the service sequence.

Programming example: Service

sequence to be
entered

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ­Forward to chosen phone – immediate

*21

+ no. of phone

Forward to chosen phone – if no answer

*22

+ no. of phone

Forward to chosen phone – if busy

*23

+ no. of phone

Forward t o voice mailbox – immediate *21 + no. of

mailbox
Forward to voice mail – if no answer *22 + mess. no.
Forward to voice mailbox – if busy *23 + mailbox no.
To avoid being disturbed by calls *45

Press the key to finish.

Therefo re, you can activate/deactivate the forw arding or " Do not
disturb" function by simply pressing the programmed key.

You want to change the programming of a key.

To do this:

• Record a new sequence.

-> The last program remains stored.

You want to erase the programming of a key.

After selecting the key to delete the pro gramming (the ass ociated
indicator flashes):

0 • Enter the type code 0 or .

Press the key to finish.

☛

<sequence>

Programmable keys

28

Identifying the programmed keys

It is recommended to m ark the keys which y ou have just programme d in order to be able to
remember their function.

Use the label delivered with the terminal.
1 - Press gently to remove the plastic front cover from the pho ne

and let the cover slide upwards.

2 - Write the name of the party or programmed function on the

label of t he key.

3 - Next, place the label at its position on the front side of the

phone and use the plastic holders to adjust it.

4 - Hold the label with one hand while inserting the plastic cover

gently into the holders above the programmable keys.

Call forwarding function

29

Call forwarding function

*

If absent or busy, you can forward your calls to another phone or to your voice mailbox.

Note: To forward your calls to an external number (for example, GSM), we recommend

that you consult your system operator.

Forwarding calls to another phone

You can forward your calls to another phone; you have three possibilities.

* Depending on the programming performed by the system operator.

Forward immediately:

To forward calls immediately:

* 2 1

1 - Press successively the following keys: * 2 1 or .
2 - Enter the extension number of the chosen phone.

-> All calls are immediately forwarded to the chosen phone.

Forward on no answer:

To forward calls on no answer:

* 2 2

1 - Press successively the following keys: * 2 2 or .
2 - Enter the extension number of the chosen phone.

-> All calls are forwarded to the chosen phone after a few rings.

Forward on busy:

To forward calls if busy:

* 2 3

1 - Press successively the following keys: * 2 3 or .
2 - Enter the extension number of the chosen phone.

-> All inbound calls to your phone are forwarded to the chosen
phone.

An audible message indicates t hat th e a ction has been vali dat ed.

☛

☛

☛

Call forwarding function

30

Forwarding calls to voicemail

*

You can forward your calls to voicemail: Three possibilities are offered.

Cancelling forwarding

You want to cancel forwarding that was programmed to another phone or voicemail.

* Depending on the programming performed by the system operator.

Forward immediately:

To forward calls immediately:

* 2 5

• Press successively the following keys: * 2 5 or

-> All calls are immediately forwarded to voicemail.

Forward on no answer:

To forward calls on no answer:

* 2 6

• Press successively the following keys: * 2 6 or

-> All calls are forwarded to voicemail after a few rings.

Forward on busy:

To forward calls if busy:

* 2 7

• Press successively the following keys: * 2 7 or

-> All inbound calls to yo ur busy phon e are f orwarded to voicema il.
An audible message and the display indicate that the action has

been validated .

To cancel immediate forwarding:

# 2 1

• Press successively the following keys: # 2 1 or
To cancel call forwarding on no answer:

# 2 2

• Press successively the following keys: # 2 2 or
To cancel forwarding on busy:

# 2 3

• Press successively the following keys: # 2 3 or
To cancel all forwarding:

# 2 0

• Press successively the following keys: # 2 0 or
An audible message and the display indicate that the action has

been validated .

Call forwarding function

31

Programming forwarding on a programmable key

For a repetitive type forwarding operation, we recommend storing the function on a pro­grammable key.

1 - Press the Tools key.

2 - Press a programmable key.

-> The indicator associated with that key lights up.

8

3 - Enter the type code 8 or .

4 - Enter the forwarding sequence.

-> Example: * 21 followed by the extension number.

Note: if desired, you can simply store the sequence without the

extension number. Therefore, when activated, you still have the
possibility of en tering the extens ion num ber to whic h you w ant to
forward the call.

5 - Press the key to finish.

-> The indicator associated with the programmed key goes off.

To activate forwarding:

You want to activate forwarding of your calls.

• Press the programmed key.

Note: Depending on the key programming, the display prompts

you to enter the extension number to which you want to forward
the calls.

-> The forwarding function is activated and the indicator
associated with the key lights up as a reminder.

To display the forwarding status:

To find out the forwarding status, with the phone in standby.

• Press the key.

Example: immediate forwarding to Mr. Martin’s extension.

-> The screen displays

IMM->M. MARTIN, for example.

☛

Forwarding

Call forwarding function

32

Overriding the call forwarding function

*

You are trying to rea ch a par ty and y ou kno w that the ir phone is forwar ded . You can force
this forwarding and ring the desired phone.

You can also, if you are authorised for assistant forwarding (this function is subject to a
right), force this forwarding and ring the desired phone in the following way:

To deactivate forwarding:

You want to deactivate forwarding of your calls.

• P ress the programmed. key.

-> The forwarding function is deactivated and the indicator
associated to the key goes off.

An audible message and the display indicate that activating or
deactivating has been validated.

* Depending on the programming performed by the system operator.

* 2 9

1 - Press successively the following keys: * 2 9 or .
2 - Enter the desired extension number.

Note: This function is subject to a right; contact the system

operator.

* 2 8

1 - Press successively the following keys: * 2 8 or .
2 - Enter the desired extension number.

Note: A user authorised to use the assistant forwarding function

can dial *29 or *28 to get in touch with his cont act; please c ont act
the system operator.

Forwarding

☛

☛

Voicemail function

33

Voicemail function

The voicemail function helps you to manage your calls when you are absent or simply
when you do not want to be disturbed.

For the voicemail system to be able to record your messag es, you m ust conf igure and p er­sonalize your voice mailbox, then forward your calls.

To activate call forwarding to your voicemail:

Configuring and customising your voice mailbox

*

You must call the voicemail system to access the menus to configure and pers onalize your
voice mailbox.

The voicemail sy stem allows you to program c all forwarding to s uit
your requirements:

• Immediate call forwarding (*25)

• Call forwarding on no answer (*26)

• Call forwarding on busy (*27)
Refer to the section "Forwarding calls to voicemail", Page 30 to

access the entire procedure to forward to voicemail.

* Depending on the programming performed by the system operator.

Press the key R key for di rect access to the voice mailbox.

or
1 - Enter the voicemail number.

You can also successively press the keys

* 53.

-> A voice prompt welcomes you and gives the different
commands to access the main menu.

We recommend that you do the following straight away:

• To customise your access code,

• To record your name,

• Record your greeting message.

If required, con tact y our system operator f or additio nal informati on
on using the voicemail system.

To program forwarding on a programmable key:

We recommend that you store this function on a programmable
key so that you can easily activate and deactivate forwarding of
your calls to the voice mailbox (see "Programmable keys",
Page 25 and "Call forwarding function", Page 29).

☛

Voicemail function

34

Consulting new messages

When a new message has arrived, the display shows

CALL BACK MAIL BOX

and the LED

of the message key flashes.

*

You want to consult your voicemail:

Press the key for direct access to the voice mailbox.

or
2 - Enter the voicemail number.

You can also successively press the keys

* 5 3

-> A voice prompt welcomes you to the voi cemail and gives you the
differen t commands to access you r voice mailbox. Simply foll ow
the instructions.

3 - Enter the voice mail box number foll owed by # an d/or the sec ret

code followed by # (*).

Note: we recommend storing this sequence on a programmable

key.

-> A voice prompt indicates the number of messages received.
The indicator goes out after the messages have been played.

To program the access codes to a key:

To make voicemail consulting easier, you can save your voice
mailbox access codes on a programmable key
(see "Programmable keys", Page 25). Therefore, after calling the
mail system, when the voice prompt asks you to enter the box n°
and or your secret code:

• Simply press the programmed key.

-> A voice prompt indicates the number of messages received.

* Depending on the programming performed by the system operator.

☛

☛

<No. VMB#code#>

Messaging

Multi-key function

35

Multi-key function

*

A multi-key prog rammed phone has only one direc tory number, bu t has personal ised keys
to enable i t to proces s s everal calls at the s ame time. Theref ore, y ou c an a nswer your par­ties as the calls arrive and display the calls on hold.

Note: This function will be programmed by your system operator. You must ask for a per-

sonalized key to be programmed for ea ch call that yo u want to make at the s ame time. Ex­ample: for three simultaneous calls, ask for the multi-key function to be programmed on
three keys.

Communicating with the multi-key function

The multi-key function must be programmed on at least two keys.

* Depending on the programming performed by the system operator.

To answer a call:

When a call arrives on your phone that is multi-key programmed,
the indicator associated to the personalized key flashes.

Note: Depending on the associated system version, you must lift

the handset before carrying out the operation.

• Press the programmed key.
Pick up the handset to talk with the party.

-> The indicator asso ci ate d to this key stays permanently on. Th e

display sh ows the calling party's identity.

To answer a second call:

If another party tries to reach you, you will hear a beep and the
indicator associated to the second programmed key flashes.

• Press the programmed key with the flashing indicator to answer
to the second party.

-> The indicator associated to this key stays permanently on.

• While in communication with the second party.

-> The screen displays the identi ty of the part y that you are t alking

to.

• The other party is put on hold.

-> The indicator associated to this key flashes rapidly.

Multi-key1

Multi-key2

Multi-key function

36

To switch between parties:

You are in communication with one party with another party on
hold.

• Successively press the prog rammed key with the rapidly flashing
indicator to switch from one party to the other.

-> The indicator associat ed to the key of the p arty you are talking to

stays permanently on and the display gives his identity.

-> The indicator associat ed to the key of the party on hol d fl ash es

rapidly.

Note: A multi-key ph one is disp layed as fre e as l ong as th ere is at

least one position available, i.e. a fr ee programmed key.

Multi-key1

Multi-key2

Multi-line function

37

Multi-line function

*

A multi-line phone has several directory numbers. Each directory number is stored on a
programmable key.

This function is mainly used to program on the same phone

• a standard number that you give to everyone.

• a private number that you only give to some people; this can also be a backup number.
Example:

For a manager - unfiltered private number

- number filtered by his assistant

For an assistant - private number for his/her own calls

- number intended to receive the manager’s filtered calls.

Note: This function will be programmed by your system operator.

Caution!

Your system operator has just programmed the multi-line function on your phone.
You can use the fe atures assigned to your phone by as si gni ng t hem to th e directory num-

bers that you have , as you require. Each directory number c an also be programmed in mul­ti-key (managing enquiry calls).

A phone of 10 perso nal abbreviat ed numbers is assigned to e ach directory number. Exam­ple: You have 20 personal abbreviated numbers for two directory numbers.

You have a voice mailbox associated to each directory number. Forwarding is pro­grammed independently and with secret access codes that may be different.

* Depending on the programming performed by the system operator.

Multi-line function

38

Communicating with the multi-line function

The multi-line f unction h as been s tored on at l east two prog rammabl e keys on yo ur phone.

*

To answer a call:

When a call arrives on your phone that is multi-line programmed,
the indicator associated to the personalized key flashes.
Note: Depe nding on the associated system version, you must lift
the handset before carrying out the operation.

• Press the programmed key.
Pick up the handset to talk with the party.

-> The indicator associ ated to this key stays permanently on. The

display shows the calling party's identity.

To answer a second call:

If another pa rty tries to reach you o n the s econd li ne, you wil l hear
a beep and the indicator of a second key flashes.

• Press the programmed key with the flas hing indicat or to take the
second party.

-> The indicator associated to this key stays permanently on.

You are in communication with the second party.

-> The screen displays the identity of the party that you are talk ing

to.

The other party is put on hold.

-> The indicator associated to this key flashes rapidly.

To switch between parties:

You are in communication with one party with another party on
hold.

• Successively press the prog rammed key with the rapidly flashing
indicator to switch from one party to the other.

-> The indicator associat ed to the key of the p arty you are talking to

stays permanently on and the display gives his identity.

-> The indicator associat ed to the key of the party on hol d fl ash es

rapidly.

* Depending on the programming performed by the system operator.

Multi-line1

Multi-line2

Multi-line1

Multi-line2

Supervision function

39

Supervision function

*

When the supervision of a group of phones is programmed on your telephone, you can:

• see the state of supervised phones (free, called, busy),

• quickly pick up calls on these phones,

• call these phones dir ectly.

Note: The super vision of an external line or network line can also b e programmed. In these

specific cases, we recommend that you consult your system operator.

Programming the supervision function

To program the supervision of a phone on a programmable key:

* Depending on the programming performed by the system operator.

1 - Press the Tools key.

2 - Press a programmable key.

-> The indicator associated with that key lights up.

4

3 - Enter the type code 4 or .
4 - Dial the extension number to be supervised.

5 - Press the key to finish.

Note:

• A programmable key must be p rogrammed fo r each supervis ed
phone.

• The same phone can be supervised by several other phones.

☛

Supervision function

40

Communicating with the supervision function

___________________________

* Depending on the programming performed by the system operator.

You have programmed the supervision function of a phone on a programmable key.
On your phone, the status of the indicator associated with the programmed key varies
according to the status of the supervised phone.

• When the supervised phone is in standby, the indicator
associated with the key is off.

• When the line of the supervised phone is busy, the indicator
associated with the key is on.

• When a call arrives on the supervised phone, the indicator
associated with the programmed key flashes rapidly and if
programmed, your phone emits an audible signal*.

To pick up a call:

The supervised phone is called and you want to pick up the call:

• Press the programmed key then lift the handset to talk to the
party.

-> The indicator associated with the programmed key goes off.

To transfer an inbound call to the supervised phone:

Y ou are in communication with a party and you want to transfer the
call to the supervised phone:

• Press the programmed key then hang up.

-> The indicator associated to the programmed key lights up.

To call the supervised phone:

You want to call the designated user of the supervised phone:

• Press the programmed key.

-> The indicator associated to the programmed key lights up.

When the called party answers, pick up the handset to talk.

Superv . 1

Superv . 1

Superv . 1

Superv . 1

Filter function

41

Filter function

*

This function is used to filter the calls for another person (example: Assistant/Manager).
Two programmable keys must be used on the "Assistant" phone (filtering phone) and
"Manager" phone (filtered phone), one to activate or deact ivate filtering, the other to super­vise the calls on the filtered phone.

Note: This function will be programmed by your system operator.

Communicating with the filter function

The keys on your phone have been programmed so that the filter function can be used.

* Depending on the programming performed by the system operator.

To activate the filter function:

The key programmed with the filter function is used to activate
filtering from the filtered phone or the filtering phone.

• Press the key programmed for filtering.

-> The indicator associated to the programmed key lights up on
the filtered and filtering phones.

-> An audible message and the display indicate that the action
has been validated on the filtered phone.

You are filtering
To call the filtered phone:

You want to call the designated user of the filtered phone:

• Press the key programmed for supervision.

-> The indicator associated to the programmed key lights up.

To answer the filtered calls:

An inbound call for the filtered phone arrives. The display
indicates that the call was intended for the filtered phone:

• Pick up the handset.

Filtering

Superv. Filtered

Filter function

42

*

To transfer the inbound call to the filtered phone:

You are in communication with a party and you want to transfer
the call to the filtered phone:

• Press the key programmed for supervision.
You can wait for the party to answer or hang up immediately.

-> The indicator associated to the programmed key lights up.

You are filtered
To call the filtering phone:

You want to call the designated user of the filtering phone:

• Press the key programmed for supervision.

-> The indicator associated to the programmed key lights up.

To pick up a call that is meant for you:

A call that was meant for you arrives on the filtering phone. The
indicator associat ed wi th the key progra mmed for filter
supervision on your phone flashes rapidly and if programmed, it
emits an audible signal*.

• Press the programmed key then lift the handset to talk to the
party.

-> The indicator associated with the programmed key goes off.

To deactivate the filter function:

The key programm ed wit h the filte r functio n is use d to deact ivate
filtering from the filtered phone or the filtering phone*.

• Press the key programmed for filtering.

-> An audible message and the display indicate that the action

has been validated.

-> The indicator associated to the programmed key goes off on

the filtered and filtering phones.

Note: Deactivating or activating the filter function on one of the

phones (for e xample the fi ltered one) is automatically recorded on
the other phone (for example the filtering one).

* Depending on the programming performed by the system operator.

Superv. Filtered

Superv.Filtering

Superv.Filtering

Filtering

Login/Logout function

43

Login/Logout function

*

You are using for the moment an office with a general-purpose phone (not assigned to a
subscriber). The Login function all ows you to identify and to restore your cal ls and the char­acteristics associated to your subscriber number.

After returning to yo ur office, you will use th e same proce dure to restore the calls on your ow n
phone, as well as the phone configuration (forwarding, programmable keys, settings, etc.).

If, however, you want your subscription to be no longer associated with the temporary
phone when you leave the place, you can perform a Logout on the phone in order to re­lease it. The tempora ry telephone become s a general-pu rpose phone again. You can at a
later time restore your subscriber number and the user rights associated with your own
phone by a new identification.

Restoring your subscriber rights on a general-purpose phone

* Depending on the programming performed by the system operator.

1 - Press successively the following keys: * 4 4 or .

2 - Enter your extension number (or subscriber number).

3 - Enter your phone's secret code.

-> As soon as the cod e is v alidat ed, an a udibl e mes sage a nd the
display confirm the function is activated.

The calls meant for you now arrive on this phone and you can
access the various features associated to your subscriber
number.

Note: Your phone no longer rings. However, another subscriber

can restore his rights or make emergency calls while you are
absent.

* 4 4

☛

☛

Login/Logout functi on

44

Restoring your subscriber rights on your own phone

After returning to your office, you use the same procedure.

Note: As a result, the phone you are currently using in your temporary office is no longer

assigned to any subscriber, and automatically becomes a general-purpose phone again.

Releasing a phone

Important!

Before leaving a phone, we recommen d programming immediate fo rwarding (fo r example,
on voicemail) to ensure that your calls are managed while you are absent.

1 - Press successively the following keys:

* 4 4 or .

2 - Enter your subscriber number (extension number).

3 - Enter your phone's secret code.

-> As soon as the cod e is v alidat ed, an a udible mess age a nd the
display confirm the function is activated.

You recover the features associated to your subscriber number.

Before leaving the office, do the following on your temporary phone:

1 - Press successively the following keys:

# 4 4 or .

-> The activation of the function is confirmed by a beep and a
message in the display, and the phone is a general-purpose
phone again.

*

4 4

☛

☛

#

4 4

Agenda function

45

Agenda function

This function is us ed t o pr ogra m y ou r agenda on your phone. Your pho ne wi ll rem ind you
of your appointmen t at the desired time.

Progr am m ing an appointm e n t

To program an appointment:

Cancelling an appointment

You want to cancel a programmed appointment:

Cancelling appointments

You want to cancel all the programmed appointments:

1 - Press successively the following keys:

* 5 5 or .

2 - Enter the time of the appointment, between 0000 and 2359

(for example, 1830 corresponds to 06:30 p.m.).

-> An audible message and the display indicate that the action
has been validated.

Appointment reminder:

Your phone will ring at the desired time to remind you of your
appointment and the display will indicate "

ALARM".

-> Pick up the handset to stop the ringing.

Note: If you have programmed forwarding on your terminal, the

appointment reminder remains on your terminal.

1 - Press successively the following keys:

# 5 5 or .

2 - Enter the time of the appointment programmed previously.

-> An audible message and the display indicate that the action
has been validated.

# 5 5 1 - Press successively the following keys: # 5 5 or .

2 - Enter

9 9 9 9 or .

-> An audible message and the display indicate that the action
has been validated.
All the programmed appointments are cancelled.

* 5 5

☛

HHMM

# 5 5

☛

HHMM

☛

9999

"Do not disturb" function

46

"Do not disturb" function

You may wish not to be disturbed for a certain time and not receive any calls.

Using the "Do not disturb" function

*

Overriding the "Do not disturb" function*

You are trying to reach a party who has programmed the "Do not disturb" function on his
phone. You can force this status and ring the desired phone.

To activate the function:

You do not want to be disturbed by the phone:

* 4 5

• Pre ss successively the following keys: * 4 5 or .

-> An audible message and the display indicate that the action
has been validated.

To deactivate the function:

To receive your calls again:

# 4 5

• Pre ss successively the following keys: # 4 5 or .

-> An audible message and the display indicate that the action
has been validated.

* Depending on the programming performed by the system operator.

* 2 9 1 - Press successively the following keys: * 2 9 or .

2 - Enter the desired extension number.

Note: This function is subject to a right; contact your system

operator.

☛

"Do not disturb" function

47

Programming the "Do not disturb" function on a
programmable key

If this function is repetitive, you can store it on a programmable key.

1 - Press the Tools key.

2 - Press a programmable key.

8

3 - Enter the type code 8 or .

* 4 5

4 - Press successively the following keys: * 4 5 or .
5 - Press the key to finish.

The indicator associated with the programmed key goes off.

To activate the function:

You want to activate the "Do not disturb" function:

• Press the programmed key.

-> An audible message and the display indicate that the action
has been validated.
The indicator associated with the programmed key lights up.

You no longer receive any calls.

To deactivate the function:

You want to deactivate the "Do not disturb" function:

• Press the programmed key.

-> An audible message and the display indicate that the action
has been validated.
The indicator associated with the programmed key goes off.

You want to receive calls again.

Other functions

48

Other functions

Squatt function

This function is used to temporari ly reco ver the fea tures and programm ing on yo ur phone
to use them on another phone.

On the phone used temporarily:

* 4 9

1 - Press successively the following keys: * 4 9 or .

-> The display prompts you to dial the extension number where
you want to recover the features.

2 - Enter your extension number.

-> The screen prompts you to enter the secret code.

3 - Enter your phone's secret code.
You can access the various features associated to your phone.

Examples:

• You can change the programming of your call forwarding.

• You can access your personal abbreviated numbers.

☛

☛

<Secret code>

Locking the phone

49

Locking the phone

This function is used, for example, to prohibit in your absence outgoing calls from your
phone and access to the logs (outbound and inbound call log) as well as to your private
directory.

Important: Before locking your phone, you must have personalised the secret code on

your phone (see "Personalising the phone’s secret code", Page 52).

Activating the phone lock

You want to activate the lock on your phone:

Calling an external party from the locked phone

You have locked your phone and want to selectively call an external party without deacti­vating the lock.

* 0 5

• Pre ss successively the following key: * 0 5 or .

-> The display shows "

SET LOCKED".

Note: Terminal locked, but you can call an internal party.

0

1 - Dial the outside line access code (0 or ).

-> The screen prompts you to enter your secret code.

2 - Enter your phone's secret code.

• If you make a mistake, you must repeat the operation.

-> As soon as the cod e is valid ated, o uts ide a cces s is au tho rized.
You can dial the party's number.

When the called party answers, pick up the handset to talk.
At the end of the call, the phone goes back to the locked state.

☛

<Secret code>

Locking the phone

50

Calling an emergency number from the locked phone

The phone is locked, but you can call an emergency number:

Deactivating the phone lock

In standby, the display indicates that the phone is locked:

• Dial the emergency number.

Note: The phone accepts a number that is part of a list of

emergency numbers (ambulance service, f ire department, etc.),
programmed by the system operator.

At the end of the call, the phone goes back to the locked state.

You want to cancel the phone lock:

# 0 5

• Press successively the following key: # 0 5 or .

-> After pressing a key ( ), you are also
prompted to enter your secret code to deactivate the lock.

3 - Enter your phone's secret code.

-> As soon as the code is valid ated, the display re turns to stand by .

Note: If it fails, you have to repeat the operation.

You can access all the phone's functions again.

☛

☛

<Secret code>

Phone settings

51

Phone settings

Selecting and adjusting the phone ringer

You can choose the melody (8 options) and adjust the ringer volume (5 levels).

Adjusting the screen contrast

You can adjust the screen contrast over 8 levels.

1 - Press the Tools key.

1 to 8

2 - Press one of the keys from 1 to 8 to select a melody.

-> Each time a key is pressed, the corresponding melody is
played.

3 - Successively press the or keys to adjust the

volume level of the current ring.

-> The volume level ca n be adjusted over 5 levels , including ringer
off.

-> Each time a key is pressed, the corresponding ring is played
with the adjusted volume.

1 - Press the Tools key to finish.

1 - Press the Tools key.
2 - Successively press the or keys to adjust the

screen contrast over 8 levels.

-> After each key press, the new setting is displayed.

1 - Press the Tools key to finish.

Phone settings

52

Adjusting the volume level of the beeps heard when a key is
pressed

Each time a key is pressed, a beep is emitted. The volume level of this beep can be ad­justed over 5 levels; the lowest level corresponds to no beep.

Personalising the phone’s secret code

To access cert ain functions (unlo cking the phone, virtual de sking function…) a secr et code
is required. This code (different from the mail access code) is 0000 by default. You must
personalize this code before use (for example, to unlock the phone).

Phone in standby mode:

• Press the key to modify the volume level of the key
strokes. As soon as the beep suppression has been reached,
the next key stroke is accompanied with volume level 5.

-> After each key press, the new setting is played. The phone

stores the last setting.

* 0 6

1 - Press successively the following keys: * 0 6 or .

-> The display indicates "

CODE ?".

2 - Enter the current code.

Note: If it has not been personalised, the default code is 0000.

3 - Enter the new code twice in succession.

-> An audible signal and the display indicate that the action has

been validated.

Note: Remember this code; you will need it to access certain

functions.

☛

xxxx

(Current code)

☛

Installation of the terminals in the range

53

Installation of the terminals in the range

The Aastra 6753, Aastra 6755 and Aastra 6757 terminals are digital terminals which are
compatible with the installed base as from version R3.2 of the PBX.

Package content

The packaging of the phone must contain the following:

- the phone

- the handset

- a connection cable for the handset

- a connection cable to the telephone network

- cardboard levels for identification of the keys (Aastra 6753 and Aastra 6755)

- two feet for use of the phone on a desk

- two screws and two wall anchors for wall mounting of the phone

- a quick user guide

Options

Headset microphone

The Aastra 6755 and Aastra 6757 terminals allow the use of a headset microphone.

Extension module (only Aastra 6757)

On the Aastra 6757 terminal, the M670 extension module can be used to expand the
phone’s capacity by 36 additional programmable keys.

Marketing Codes

Aastra 6753 terminal: ATD0011A
Aastra 6755 terminal: ATD0012A
Aastra 6757 terminal: ATD0013A
M670 extension module (Aastra 6757 terminal): ATD0017A

Installation of the terminals in the range

54

Connections

Handset connection

Turn the phone and locate the ma rked handset soc ket . Insert one of the e nds of the
handset cable into the so cket unt il it snaps in with a cli ck, then in sert the cab le into the s lot,
as shown in the figure below. Connect the other end of the cable to the handset.

Headset connection (optional for Aastra 6755 and 6757)

Turn the phone ups ide down and look f or the marke d headset soc ket . Insert the con­nector of th e headset ca ble into the socket unt il it sna ps in place. T hen inse rt the cable into
the slot, as shown in the figure above.

Connection to the telephone network

The phone is connected to the telephone network by a cable included in the delivery:

- RJ45 male connector for wall end mounting

- RJ11 male connector for connection of the phone.
The network socket on the phone is located on the back of the phone, at the marked loca-

tion

. Insert the RJ11 connec tor of the connect ing cable into the socket until it snap s in

place. Insert the RJ45 end into the wall socket.

To the extension
module

(detach cover)

Installation of the terminals in the range

55

The standard connection of the terminals is as follows:

A pair is required to connect the phones. We recommend using a shielded cable that is
grounded on the splitter side.

The line is always wired to the 2 middle contacts of the phone's RJ11 connector.
If your configurat ion is different, cords are availab le to connect the phones to the telephon e

network:

- Standard wall socket (French type): HK1040B (kit of 10 cords)

- RJ45 wall socket (with 7 and 8 wired): HK1041A (kit of 10 cords)

Note: The distance required is 1000 m in 4/10 and 1800 m in 6/10.

Mounting the phone

Desktop phone

The phone is equipped with two fixed feet under the phone so that it can be placed on a
desk. Four tilting angles are available to customise the position of the phone.

Insert each foot into one the not ches on the phone bas e. The upper part of t he housing has
three pairs of notches. Each foot is inserted into two pairs of notches (1 and 2 o r 2 an d 3)
so that different ti lt angles can b e phone. The feet c an also be reve rsed to obtain two m ore
angles.

For a greater angle, us e the second and third notches from above. For a smaller angle, use
the first and second notches. Insert the foot until it snaps in.

Installation of the terminals in the range

56

Wall mounting

Installing the handset cradle

On a wall-mounted phone, the handset is held by a stud that has to be pulled out of the
housing:

1 - Use a pointed and rigid instrument to pull the stud fully out of its slot, whi c h is located

on the side where the earpiece of the handset is placed.

2 - Turn the st ud round and re-insert it into it s slot with a slight pressur e. The stud must now

protrude from its slot, so that the handset can be hung on it.

Fixing the phone on the wall

The phone has two p re-drilled holes on the ba ck of the hous ing for wall-mo unting. Ma rk on
the wall the location of th e drill holes for the mounting screws. Depend ing on the quali ty of
the wall, wall anchors may be required. The screws and wall anchors are included in the
delivery.

Place the wall m ounting hol es of the ph one above th e heads of the screws in the wall, the n
pull down to fasten the phone.

1

3

2

3 locations on

the base to customise

the tilt of the phone

Installation of the terminals in the range

57

Installation of the M670 module on the Aastra 6757 terminal

The extension module can be used to expand the phone’s capacity by 36 additional pro­grammable keys. To install the extension module:

1 - Turn the phone upside down and look for the marked extension module socket .
2 - Remove the cover on the socket.
3 - Insert the connector of the extension module cable into the socket until it snaps in.
4 - Insert the module connection cable into the slot.
5 - To attach t he ex tens ion module to the phon e, a lig n t he mounting points and attach the

two elements using the screws included in the delivery.

6 - Place the foot of the extension module in the same way as the feet of the phone.
Note: To use the keys of the alphanumeric keypad during a call by name, the DCF 364

must be declared as 1.

Installation of the terminals in the range

58

Programmable key equivalence

This section details the correspondence of the programmable keys on substitution of a
phone from the previous M7xx range by an Aastra 675x or on replacement of one phone
by another.

Aastra 6753 terminal

1 : L1 key
2 : L2 key
Keys above the screen:
3
4
5
6
7
8

Aastra 6755 terminal

1 : L1 key
2 : L2 key
Keys above the screen:
39
410
511
Keys below the screen:
6 12
7 13
8 14

Aastra 6757 terminal M670 extension for Aastra 6757 terminal

1 : L1 key
2 : L2 key
Keys on the different pages:
36
47
5#1

811
912
10 #2

13 16
14 17
15 #3

18 21
19 22
20 #4

since R5.1 ph2

23 41
24 42
25 43
26 44
27 45
28 46
29 47
30 48
31 49
32 50
33 51
34 52
35 53
36 54
37 55
38 56
39 57
40 58

before R5.1 ph2

24 23
26 25
28 27
30 29
32 31
34 33
36 35
38 37
40 39
42 41
44 43
46 45
48 47
50 49
52 51
54 53
56 55
58 57

Installation of the terminals in the range

59

Tips and safety

Caution!

Do not install the eq uipment in a damp room or near a water
outlet. This devic e must be used at a temper ature bet ween
5°C and 45°C.

Telephone
connection:

This equipment ca nnot be conn ected to the pub lic netwo rk.
This telephone is designed to be installed with a private
switching system from the Aastra ranges. The voltages
present on this network are classified TRT1 (Telephone
Network Voltage) according to the EN 60-950 standard.

Connections

Only plug the phone cable into the socket provided for that
purpose. Do not modify the connectors.

Maintenance:

First use a cloth moistened with slightly soapy water, then
wipe with a dry cloth.
Do not use solve nts or househ old cleaning pro ducts, so tha t
your phone will retain its new look.

Disposal:

The disposal of t his product is subject to na tional regulations
on the disposal of electrical and electronic equipment.

CE marking:

Certifies that the equipment complies with the regulations that
apply in accordance with the directive R&TTE 1999/5/CE.

Conformity:

The declaration of conformity is available on:
www.aastra.com

Warning :

This is a Class A product. In domes tic envi ronme nt this pr o­duct may cause radio interference in which case the user
may be required to take adequate measures.

Miscellaneous tools

60

Miscellaneous tools

Glossary (terms you should know)

Secret code/password Personal code, used as a password. Two secret codes are assigned

to you.

• Secret phone code: used to cancel a phone lock and access
certain functions (squatt). The default code is 0000.

• Secret mail access code: 2 to 4-digit code used to access your
voice mailbox.

Conference call Three-way call from a call with two parties.
Filtering Used to forward calls meant for a "Manager" phone to an "Assistant"

phone.

Intercept group Group of phones associated to the same group and authorized to

intercept calls intended for this group.

List of calls received List of the last 5 calls made on the phone.
Multi-line subscribers A phone with several directory numbers.
Multi-key A phone with one directory number, but several programmed keys to

manage several calls simultaneously.

Directory of internal
names

This is the common directory of names of internal parties, recorded
in the system by the system operator.

Directory of external
names

This is the common directory of names of external parties, recorded
in the system by the system operator.

Directory of common
abbreviated numbers

This is the directory of common abbreviated numbers recorded in the
system by the system operator.

Directory of personal
abbreviated numbers

This is the directory of 10 personal abbreviated numbers (0 to 9)
recorded in the system by the designated user of the phone.

Common bell Ringer on an unidentified phone.
Squatt Function used to recover the features granted on an original phone

on another phone.

Login/Logout Function used to relocate the characteristics associated with a

subscriber number to a phone within the network.

Miscellaneous tools

61

Troubleshooting Check

In case of a special problem, we recommend you to contact your system operator.

Fault detected Possible causes
No display Check that the phone is connected to the line (dial tone in the

earpiece).
Check the cord to connect to the line.
Check that the other phones in the installation are working.
Check the screen contrast setting.

No dial tone Check that the phone is connected to the line (display).

Check the cord to connect the handset.
Check that the other phones in the installation are working.
Check the handset, loudspeaker or headset volume level.

No sound Check the handset, loudspeaker or headset volume level.

No outside
access

Check that you have the right to make outside calls.
Check that your pho ne is not loc ked or that you r have entered the
right personal code.

Messages
displayed in a
foreign language

Check the selected display language.

No reception of
voice messages

Check your connection to a voicemail system.
Check the recording of your voi ce signature or greetin g message.
Check that call forwarding to your voice mailbox is activated.

AMT/PUD/TR/0040/1/2/EN

Aastra 5000 is a registered trademark of Aastra.
Copyright © Aastra

This document is not contractually binding. The
contents hereo f are for information onl y and subject
to change without prior notice. Reproduction
forbidden.

AASTRA MATRA

1 rue Arnold Schoenberg
Rond-point des Saules
78286 Guyancourt Cedex - France
Phone: + 33 (0)1 30 96 42 00
Fax: + 33 (0)1 30 96 43 00

www.aastra.com