Sharp XE-A42S User Manual

ELECTRONIC CASH REGISTER CAJA REGISTRADORA ELECTRONICA

MODEL MODELO

INSTRUCTION MANUAL MANUAL DE INSTRUCCIONES

XE-A42S

FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

WARNING

CAUTION

The AC power socket-outlet should be installed near the equipment and should be easily accessible.

Please record below the model number and serial number for easy reference in case of loss or theft. These numbers are located on the right side of the unit. Space is provided for further pertinent data.

Model Number

Serial Number

Date of Purchase

Place of Purchase

FOR YOUR RECORDS

INTRODUCTION

Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A42S. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems.

CAUTION!

Be sure to initialize the cash register before you start operating the cash register. Otherwise, distorted

memory contents and malfunction of the cash register will occur. For this procedure, please refer to page 7.

English

IMPORTANT

• On the printer, a paper cutter is mounted. Be careful not to cut yourself on the paper cutter.

• Install your register in a location that is not subject to direct radiation, unusual temperature changes,

high humidity or exposed to water sources.

Installation in such locations could cause damage to the cabinet and the electronic components.

• Never operate the register with wet hands.

The water could seep into the interior of the register and cause component failure.

• When cleaning your register, use a dry, soft cloth. Never use solvents, such as benzine and/or

thinner.

The use of such chemicals will lead to discoloration or deterioration of the cabinet.

• The register plugs into any standard wall outlet (120V AC ±10%).

Other electrical devices on the same electrical circuit could cause the register to malfunction.

• If the register malfunctions, call 1-800-BE-SHARP for service - do not try to repair the register yourself.

• For complete electrical disconnection, disconnect the main plug.

PRECAUTION

This Electronic Cash Register has a built-in memory protection circuit which is operated by rechargeable batteries. As you know, all batteries will, in time, dissipate their charge even if not used. Therefore to insure an adequate initial charge in the protection circuit, and to prevent any possible loss of memory upon installation, it is recommended that each unit be allowed to recharge for a period of 24 to 48 hours prior to use. In order to charge the batteries, the machine must be plugged in and the mode switch must be in a position other than “OFF”. This recharging precaution can prevent unnecessary initial service calls.

English

Customer Service Hotline

1-800-BE-SHARP

The Spanish version (summary of English version) is after the English version. La versión española (el resumen de la versión inglesa) sigue a la versión inglesa.

SD logo is a trademark of the SD Card Association.

For Easy Set-up, see “GETTING STARTED” (page 7).

CONTENTS

INTRODUCTION............................................................................................................................................1

IMPORTANT ..................................................................................................................................................1

PRECAUTION................................................................................................................................................1

CONTENTS....................................................................................................................................................2

PARTS AND THEIR FUNCTIONS.................................................................................................................4

1 External View..................................................................................................................................................4

2 Printer .............................................................................................................................................................4

3 Mode Switch and Mode Keys .........................................................................................................................5

4 Keyboard.........................................................................................................................................................5

5Displays ..........................................................................................................................................................6

6 Drawer Lock Key.............................................................................................................................................6

GETTING STARTED......................................................................................................................................7

HELP FUNCTION ........................................................................................................................................11

OVERVIEW OF FLOW OF DAILY SALES ENTRIES .................................................................................12

BASIC SALES ENTRY ................................................................................................................................13

1 Basic Sales Entry Example...........................................................................................................................13

2Error Warning................................................................................................................................................14

3 Item Entries...................................................................................................................................................15

Single item entries .................................................................................................................................15

Repeat entries .......................................................................................................................................17

Multiplication entries ..............................................................................................................................17

Split pricing entries ................................................................................................................................18

Single item cash sale (SICS) entry ........................................................................................................19

PLU/UPC price inquiry (view) function...................................................................................................19

UPC learning function............................................................................................................................20

4 Displaying Subtotals .....................................................................................................................................21

5 Finalization of Transaction............................................................................................................................21

Cash or check tendering........................................................................................................................21

Cash or check sale that does not require tender entry..........................................................................22

Charge (credit) sale ...............................................................................................................................22

Mixed-tender sale ..................................................................................................................................22

6 Tax Calculation .............................................................................................................................................23

Automatic tax.........................................................................................................................................23

Manual tax .............................................................................................................................................23

Tax delete..............................................................................................................................................23

Tax status shift.......................................................................................................................................24

OPTIONAL FEATURES...............................................................................................................................24

1 Auxiliary Entries ............................................................................................................................................24

Discount and premium entries using the percent key............................................................................24

Discount and premium entries using the discount key ..........................................................................25

Refund entries .......................................................................................................................................26

Non-add code number entries and printing ...........................................................................................26

2 Auxiliary Payment Treatment........................................................................................................................27

Currency conversion..............................................................................................................................27

Received-on account and paid-out entries ............................................................................................28

No sale (exchange)................................................................................................................................28

Bottle return ...........................................................................................................................................28

3 Automatic Sequence Key (

CORRECTION .............................................................................................................................................29

1 Correction of the Last Entry (direct void) ......................................................................................................29

2 Correction of the Next-to-last or Earlier Entry (indirect void) ........................................................................29

3 Subtotal Void.................................................................................................................................................30

4 Correction of Incorrect Entries not Handled by the Direct or Indirect Void Function.....................................30

PRIOR TO PROGRAMMING ......................................................................................................................31

BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................31

key) Entries..................................................................................................28

1 Date and Time Programming........................................................................................................................31

2 Tax Programming for Automatic Tax Calculation Function...........................................................................32

Tax programming using a tax rate .........................................................................................................32

The tax table (applicable to the add-on tax) ..........................................................................................33

AUXILIARY FUNCTION PROGRAMMING .................................................................................................36

1 Department Programming.............................................................................................................................36

2 PLU/UPC Programming................................................................................................................................38

3 Commission Rate Programming ...................................................................................................................39

4 Miscellaneous Key Programming .................................................................................................................40

Rate for Amount for Percent rate limitation for Function parameters for Function parameters for Entry digit limit for Function parameters for

5 Text Programming ........................................................................................................................................44

ADVANCED PROGRAMMING....................................................................................................................52

1 Register Number and Consecutive Number Programming...........................................................................52

2 Various Function Selection Programming 1..................................................................................................52

Function selection for miscellaneous keys ............................................................................................53

Print format ............................................................................................................................................53

Receipt print format ...............................................................................................................................54

Function selection for tax.......................................................................................................................54

Function selection for UPC codes .........................................................................................................54

Other programming................................................................................................................................55

3 Various Function Selection Programming 2..................................................................................................56

Power save mode..................................................................................................................................56

Logo message print format....................................................................................................................57

High amount lockout (HALO) for cash in drawer (CID) (sentinel)..........................................................57

Online time out setting...........................................................................................................................57

Thermal printer density ..........................................................................................................................58

Language selection................................................................................................................................58

Training clerk specification for training mode ........................................................................................58

AUTO key programming ........................................................................................................................59

4 Reading Stored Programs ............................................................................................................................59

TRAINING MODE ..................................................................................................................................................61

READING (X) AND RESETTING (Z) OF SALES TOTALS ........................................................................62

OVERRIDE ENTRIES ..................................................................................................................................68

CORRECTION AFTER FINALIZING A TRANSACTION (Void mode).......................................................68

HOW TO USE AN SD MEMORY CARD......................................................................................................69

1 What You Can Do with an SD Memory Card................................................................................................69

2 In Case of SD Error.......................................................................................................................................70

3 Inserting and Removing an SD Memory Card ..............................................................................................71

4 Formatting an SD Memory Card ...................................................................................................................71

5 Saving and Restoring All the Data................................................................................................................72

6 Writing and Reading of Programming Data ..................................................................................................72

7 Writing of Sales Data ....................................................................................................................................73

OPERATOR MAINTENANCE......................................................................................................................74

1 In Case of Power Failure ..............................................................................................................................74

2 In Case of Printer Error .................................................................................................................................74

3 Cautions in Handling the Printer and Recording Paper ................................................................................74

4 Replacing the Paper Roll ..............................................................................................................................75

5 Removing a Paper Jam ................................................................................................................................77

6 Cleaning the Print Head................................................................................................................................77

7 Removing the Till and the Drawer.................................................................................................................78

8 Opening the Drawer by Hand .......................................................................................................................78

9 Before Calling for Service .............................................................................................................................79

Error message table ..............................................................................................................................79

SPECIFICATIONS .......................................................................................................................................80

MANUAL DE INSTRUCCIONES (VERSION EN ESPAÑOL)

%, &

and

......................................................................................................................................41

(When using as CONV key)...................................................................40

and &..................................................................................................41

% %, & K

(When using as RA key),

C, X, Y

and -.............................................................................................41

............................................................................................................42

(When using as PO key) and t..................43

and

(when using as CA key) .........................................43

PARTS AND THEIR FUNCTIONS

Print head release lever

Paper roll cradle

Take-up spool

Paper chute

External View

Operator display

Printer cover Receipt paper Journal window

Keyboard

Drawer lock

Drawer

Use only the USB cable supplied with the XE-A42S for the connection with a PC. Never use other cables.

Printer

Customer display (Pop-up type)

AC power cord

Mode switch

SD card slot (Refer to page 71.)

The printer is a receipt/journal dual station type thermal printer, and therefore it does not require any type of ink ribbon or cartridge.

USB port

Lift the rear of the printer cover to remove. To re-install, hook the pawls on the cabinet and close.

Caution: The paper cutter is mounted on the printer (receipt side). Be

careful not to cut yourself.

Print head release lever

The print head can be lifted by the green lever on the right side of the printer. Pulling the lever forward lifts up the print head. If the paper becomes jammed and you need to move the head farther forward, you can pull the lever even further toward you and proceed with the removal of the jammed paper.

Do not attempt to remove the paper roll with the head in the down position. This may result in damage to the printer and print head.

Mode Switch and Mode Keys

The mode switch can be operated by inserting supplied mode key - manager (MA) and operator (OP) keys. This key can be inserted or removed only in the “REG” or “OFF” position.

REG

X/Z

PGM

MGR

X2/Z2

OFF

VOID

Manager key (MA)

Operator key (OP)

Keyboard

Keyboard layout

RECEIPT JOURNAL

/PO

ESC

NUMBER

–

RFND

SHIFT

SPACE

• To distinguish from other keys, shaped keys but round-shaped keys in this manual.

• The small characters on the bottom or lower right in each key indicates functions or characters which can be used for character entries for text programming. For details, refer to page 44.

/AMT

RCPT

VOID

/HELP

The mode switch has these settings: OFF: This mode locks all register operations. (AC power turns off.)

No change occurs to register data.

1/Z1

OP X/Z: To take individual clerk X or Z reports, and to take flash reports.

It can be used to toggle receipt state “ON” and “OFF” by pressing the

key.

REG: For entering sales. PGM: To program various items. VOID

: Enters into the void mode. This mode allows correction after

finalizing a transaction.

MGR: For manager’s entries. The manager can use this mode for an

OPMA

override entry.

X1/Z1: To take the X/Z report for various daily totals X2/Z2: To take the X/Z report for periodic (weekly or monthly)

consolidation

DEPT

SHIFT

15 P

CLK#

/CONV

INQ

TAX1

SHIFT

TAX CH

CHK CH

MDSE

SBTL

CA/AT/NS

and lare represented as not square-

AUTO

TAX2

SHIFT

#/TM

SBTL

FOR

•

789

456

123

PLU

DEPT

/SUB

5 F

10 K

0~9, :, @, P

Key names

Receipt paper feed key

RECEIPT

Journal paper feed key

JOURNAL

Received-on account

/AMT

/Amount key

RCPT

Receipt print/Paid-out key

/PO

VOID

Void key

ESC

Escape/Help key

/HELP

RFND

Percent 1 and 2 keys

Refund key

Discount key

FOR

Multiplication key

•

Decimal point key

Clear key

PLU

PLU/Sub-department key

/SUB

DEPT

Department code entry key

DEPT

Department shift key

SHIFT

CLK#

Clerk code entry

/CONV

/Conversion key

21140

Department keys

Numeric keys

Inquiry key

INQ

TAX2

TAX1

SHIFT

AUTO

TAX

CHK

CH1 CH2

MDSE

SBTL

#/TM SBTL

CA/AT/NS

Tax 1 and 2 shift keys

SHIFT

Automatic sequence key

Tax key

Check key

Charge 1 and 2 keys

Merchandise subtotal key Non-add code/Time display

/Subtotal key

Total/Amount tender /No sale key

Displays

SK1-1

Function message display area

Clerk code or mode name

Numeric entry display area

Receipt OFF indicator

Repeat / Sentinel mark / Power save mark

Operator display

• Clerk code or Mode name

The mode you are in is displayed. When a clerk is assigned, the clerk code is displayed in the REG or OP X/Z mode. For example, “?01?” is displayed when clerk 01 is assigned.

• Repeat

The number of repeats is displayed, starting at “2” and incremental with each repeat. When you have

registered ten times, the display will show “0”. (2 ➞ 3 ......9 ➞ 0 ➞ 1 ➞ 2...)

• Sentinel mark

When amount in the drawer reaches the amount you preprogrammed, the sentinel mark “X” is displayed to advise you to remove the money to a safe place.

• Power save mark

When the cash register goes into the power save mode, the power save mark (decimal point) lights up.

• Function message display area

Item labels of departments and PLU/UPCs and function texts you use, such as %1, (-) and CASH are displayed. For the details of function texts, please refer to pages 48 and 49. When an amount is to be entered, ------ is displayed at the numeric entry area with a guidance message “ENTER PRICE”.

• Numeric entry display area

Numbers entered using numeric keys are displayed here.

Date and time display

Date and time appear on the display in the OP X/Z, REG, or MGR mode. In the REG or MGR mode, press the

Backlight of the LCD display

When an error occurs or the red.

Error message

When an error occurs, the corresponding error message is displayed in the function message display area. For details of error messages, please refer “Error message table” on page 79.

key to display the date and time.

or vkey is pressed or enter the void mode, the green backlight will turn

Customer display (Pop-up type)

Drawer Lock Key

This key locks and unlocks the drawer. To lock it, turn 90 degrees counterclockwise. To unlock it, turn 90 degrees clockwise.

GETTING STARTED

REG

OPX/Z MGR

PGM

X1/Z1

X2/Z2

OFF

VOID

Please follow the procedure shown below.

Installing the cash register

direct sunlight . Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to “Specifications” section.

Follow this procedure.

1. Make sure the power cord plug is not inserted into the AC outlet.

2. Insert the manager (MA) key into the mode switch and turn it to the PGM position.

Find a stable surface near an AC outlet where the cash register will not be subject to water sources or

Initializing the cash register

In order for the cash register to operate properly, you must initialize it before operating for the first time.

3. While holding down both the

the AC outlet. The buzzer will sound three times and “??? MRS. ???” will be displayed.

4. The cash register has now been initialized. The register display will now

show “0.00” with “PGM”.

If the buzzer does not sound when the plug is inserted, the initialization has not been done successfully. (This will occur when the voltage is high because you operated the cash register before starting initialization.) Wait at least ten seconds after pulling out the plug and initialize the cash register again.

The cash register has a built-in memory protection circuit which is operated by rechargeable batteries. Since the rechargeable batteries have been discharged, please charge the batteries for one or two days before using the cash register for the first time. To charge the batteries, set the mode switch to a position other than “OFF” with the power cord plugged into the AC outlet. Unless the batteries have been charged, all of the programmed data and sales data are not saved.

If you press a key by mistake, an error message such as “HEAD UP” or “PAPER EMPTY” may be displayed. Press the

key and the lkey, insert the plug into

}

key to clear message after installing paper rolls.

*** MRS. ***

PGM

0.00

Correct Incorrect

Preparing the cash register

Retainer

retainer and set the print head release lever in print position.

1. Push the printer cover forward and detach it.

2. Remove the white retainer at the position shown at the right. Please

3. Move the print head release lever to the printing position as

To make the cash register ready for operation, remove the

keep this retainer for future use when transferring the cash register.

illustrated at the right.

Installing paper rolls

Precaution: The paper cutter is mounted on the printer (receipt side). Take caution when

installing paper rolls.

Print head release lever (printing position)

The register can print receipts and journals. For the printer, you must install the paper rolls (receipt and journal paper rolls) provided with the register. Install the paper rolls according to the procedure shown below with the power cord connected and the mode switch set to the PGM position:

How to cut a paper roll and set it in the paper roll cradle:

To the printer

Correct

When setting a new paper roll in the paper roll cradle, be sure to cut the paper end behind the taped (or pasted) point in advance.

1. Cut off approximately one revolution of each paper roll. Make sure each paper end is cut as illustrated

above.

2. Set a paper roll in the paper roll cradle of the receipt side as illustrated

above.

3. Insert the end of the paper roll into the paper chute until it is caught by

the printer auto-feed and comes out of the top of the printer. If the printer does not catch the paper, feed the paper while pressing the key.

4. Cut off excess paper with the paper cutter.

{

Incorrect

To the printer

5. Set a paper roll in the paper roll cradle of the journal side.

Slit

6. Insert the end of the paper into the paper chute of the printer until it is caught by the printer auto-feed and

comes out of the top of the printer. If the printer does not catch the paper, feed the paper while pressing the

key.

}

7. Insert the end of the paper into the slit in the take-up spool and fold the

paper to front side. (Press the

8. Wind the paper two or three turns around the spool shaft.

key to feed more paper if required.)

}

9. Set the spool on the bearing, and press the

slack in the paper.

10.Replace the printer cover.

key to take up excess

}

Programming date, time and tax

The cash register provides text languages of English and Spanish. It is preset to English. If you want to change the language, you must change it before programming. Refer to “Language selection” in “Various Function Selection Programming 2” section for changing the language.

Before you can proceed with registration of sales, you must program:

• date

• time

• tax

Please refer to the BASIC FUNCTION PROGRAMMING section for details (page 31).

Programming other necessary items

optional functions. Before you start programming, please read through the sales operations section to understand optional functions. The main optional functions are listed below:

While the cash register is pre-programmed to be used with minimal setup, it does provide you with

• PLU (price lookup)/sub-department

• UPC/EAN

• Consecutive number

• Machine number

• Power save mode (factory setting: goes into power save mode after 30 minutes)

• Text programming for clerk name, department items, PLU/sub-department and UPC/EAN items, logo messages printed on the top or bottom of receipts, function texts and foreign currency symbol

• Bottle return department

• Split pricing entry

This is not factory preset. You must enable this function.

• Foreign currency conversion rate

You must set a conversion rate to use the conversion key.

• Preset unit price for departments, PLU/UPC/EANs

• Preset amount for

• Preset rates for You do not have to program these preset prices/amount/rates since they can be entered at registration.

• Amount entry digit limit for PO amount, RA amount, Manual tax amount The factory setting makes the maximum amount you can enter. You can program to limit the amount.

• Sentinel - High amount lockout (HALO) for cash in drawer (CID)

• Department group You can classify departments into a maximum of 9 groups (0 to 9 groups: 0: non-group is assigned). Sales in each group can later be printed on an individual group total report and full group total report.

• Commission If you program commission rate (up to two) and classify departments (For PLU/sub-department/ UPC/EANs, their commission rates are tracked by their associated departments.) into commission groups (0 to 2 groups: 0: non-commission), commission sales and amount in each commission group can later be printed on an individual and full clerk report.

• Key sequence for AUTO key

• Online time out setting

• Specification of clerk to be trained

Department programming: The cash register is pre-programmed for departments as follows: Department: Allow open price entry in normal department (group: 0, commission group: 0), taxable status-

When you use department 11 or above, and/or you apply taxable status other than taxable 1 for department 1 to 10, you must change department settings. Please refer to the department programming section for programming details.

taxable 1 for department 1 to 10, and non taxable for department 11 to 99

Starting sales entries

Now you are ready for sales registration.

HELP FUNCTION

The help function allows you to print guidance messages for setup and some operations of the cash register. This function is available in any mode switch position other than “OFF”.

Printing the help menu

Press the guidance message from the help function.

key to print the help menu. This menu provides the list of operations, which can print the

PrintKey operation

1 DATE/TIME SETUP 2 TAX RATE SETUP 3 DEPARTMENT PRICE&TEXT 4 SALES Z REPORT 5 LOGO SETTING 6 RECEIPT ISSUE 7 "NOT ASSIGNED" DISPLAY

8 SD CARD COMMAND 9 INSTALL PC SOFTWARE

Printing guidance messages

By referencing the help menu above, press the corresponding numeric key and then the guidance message for each operation.

PrintKey operation example

Sample print of DATE/TIME SETUP

The use the key as the help function.

key works as the error escape function during a transaction. Finalize the transaction to

key to print the

FOR THE OPERATOR

OVERVIEW OF FLOW OF DAILY SALES ENTRIES

Things to do before starting sales entries:

• Make sure the power cord is securely connected to the AC outlet.

• Turn the mode switch to OP X/Z position and check if date and time are correctly set.

• Replace the till, if removed for safety.

• Check if there is enough paper on each roll.

• Select receipt ON/OFF function.

• Make any necessary programming for the day in PGM mode.

For details, refer to BASIC SALES ENTRY, page 13. For the till and paper roll, refer to OPERATOR MAINTENANCE, page 74 and for programming, refer to programming sections.

Things you can do for sales entries:

• Item entries

• Item repeat entries

• Item multiplication entries

• Single item cash sale (SICS), if programmed.

• Split pricing entries, if programmed.

• Displaying subtotals

• Cash/Check/Charge sale

• Cash tendering in a foreign currency, if the currency conversion rate is programmed.

• Manual tax entry

• Discount or premium using

• Refund entry

• No sale

• Paid-out entries

• Received on account entries

• Printing non-add code number

• Making corrections

• Checking sales reports

and -key

For details of sales entry method, refer to BASIC SALES ENTRY (page 13) and OPTIONAL FEATURES (page 24) sections and for details of correcting sales entries, refer to CORRECTION (page 29) section. For details of reading sales information, refer to READING (X) AND RESETTING (Z) OF SALES TOTAL (page 62) section.

Things to do after close of business:

• Print sales reports, and clear sales data for the day.

• Account money - comparing it with the amount of cash in drawer versus the amount printed on the general report.

• Remove the till for safety.

• Turn the mode switch to OFF position.

For details of reading sales information, refer to READING (X) AND RESETTING (Z) OF SALES TOTAL (page

62) section. For details of removing the till and maintenance details, refer to OPERATOR MAINTENANCE

(page 74) section.

BASIC SALES ENTRY

REG

OPX/Z MGR

PGM

X1/Z1

X2/Z2

OFF

VOID

Basic Sales Entry Example

Listed below is a basic sales entry example when selling items by cash. For operation details, please refer to each section.

Mode switch setting

1. Turn the mode switch to the REG position.

Clerk assignment

2. Enter your clerk code. (For example, clerk code is 1. Press the

in this order.)

Item entries

3. Enter the price for the first department item. (For example, for 15.00, enter

appropriate department key).

For department 21 to department 40, press the

key first before pressing the department key.

For department 41 and above, enter the department code using numeric keys, and press the then enter the price and press the

key again.

4. Repeat step 3 for all department items.

Displaying subtotals

5. Press the

key to display the amount due.

Finalizing the transaction

6. Enter the amount received from the customer. (You can omit this step if the amount tendered is the same as

the subtotal.)

7. Press the

key, and the change due is displayed (when the amount received was not entered, the total

amount is displayed) and the drawer is opened.

8. Tear off the receipt and give it to the customer with his or her change.

9. Close the drawer.

and

15:

key

, and press the

key,

Clerk assignment

Item entries

Displaying subtotal

1 K

1500 ¡

2300 ™

5000

Finalizing the transaction

(In this example, the tax rate is set to 6.25%.)

CLERK01 ?01

DEPT.01 ?01

DEPT.02 ?01

SUBTOTAL ?01

CHANGE ?01

-01-

15.00

23.00

40.38

?01?

5000

9.62

Receipt printKey operation example

Graphic logo

Date/Time/Clerk code Register number

/Consecutive number/Clerk name Items

Price

Merchandise subtotal

Tax amount

Tax status (T1: taxable 1)

Total quantity

Total amount

Cash tendering/amount received Change

Not printed when non-taxable items only are sold.

Clerk assignment

Clerk code 1 to 40

To display the signed-on clerk code

■ Sign-on (in REG, MGR, VOID mode) ■ Sign-off (in REG, MGR, VOID mode)

Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not be necessary when the same clerk handles consecutive transactions.

Receipt ON/OFF function

You can disable receipt printing in the REG mode to save paper using the receipt ON/OFF function. To disable receipt printing, press the OFF. To check the receipt printing status, turn the mode switch to the OP X/Z position or press the mode. When the function is in the OFF mode, the receipt off indicator “_” illuminates. The register will print reports regardless of the receipt state, so the paper roll must be installed.

To issue a receipt when receipt ON/OFF function is set to OFF:

If your customer wants a receipt after you finalized a transaction with the receipt ON/OFF function in the OFF mode, press the issued in a summary receipt format. Your register can also print a copy receipt when the receipt ON/OFF function is in the “ON” status.

Power Save Mode

The register will enter into power save mode when no entries are performed based on the pre-programmed time limit (by default, 30 minutes). When the register goes to the power save mode, all display lights will turn off except the decimal point at the leftmost position of the lower line. The register will return to normal operation mode when any key is pressed or a mode is changed with the mode key. Please note when the register is recovered by a key entry, its key entry is invalid. After the recovery, start the key entry from the beginning.

key. This will produce a receipt. If more than 50 items were entered, the receipt will be

key in the OP X/Z position. This key toggles the receipt printing status ON and

key in the REG

Error Warning

In the following examples, your register will go into an error state accompanied with a warning beep and a corresponding error message. Clear the error state by pressing the Please refer to the error message table on page 79.

• Enter over a 32-digit number (entry limit overflow): Cancel the entry and re-enter the correct number.

• An error in key operation: Clear the error and continue operation.

• An entry beyond a programmed amount entry limit: Check to see if the entered amount is correct. If it is correct, it can be rung up in the MGR mode. Contact your manager.

• An including-tax subtotal exceeds eight digits: Delete the subtotal by pressing the

C, X

Error escape function

To quit a transaction due to an error or an unforeseen event, use the error escape function as shown below:

The transaction is voided (treated as a subtotal void) and the receipt is issued by this function. If you have already entered a tendered amount, the operation is finalized as a cash sale.

or Ykey to finalize the transaction.

To clear the error state

Transaction

key and take proper action.

key and press the

Dept. code

(1 to 99)

Unit price *

(max. 7 digits)

When using a programmed unit price

(In case only preset price entry is allowed.)

Department keyUnit price *

(max. 7 digits)

When using a programmed unit price

Item Entries

Single item entries

Department entries

For a merchandise classification, the cash register provides a maximum of 99 departments. To the departments, group attributes such as taxable status are applied to items when they are entered.

• When using the department keys (for department 1 to 40)

For department 1 to 20, enter a unit price and press a department key. If you use a programmed unit price, press a department key only. For department 21 to 40, enter a unit price, press the programmed unit price, press the

key and press a department key.

key and press a department key. If you use a

Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added.

For the departments 21 through 40, press the department shift key.

Please note if you press the same key after using the example, when you register an item of dept. 21 using the using the preset unit price, you should use the department code entry key described below for the dept. 1 item. If you just press the dept. 21 item.

• When using the department code entry key

Enter a department (dept.) code and press the the dept. code is programmed to preset price entry style and a unit price is preset, the cash register will finish its registration operation.

key to register dept. 1 item, it will act as a repeat entry of

key, then enter a unit price and press the dkey again. If

key, it acts as a repeat entry. For

key and then an item of dept. 1

Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added.

After you enter a unit price, you can press the key.

key instead of the

PLU/sub-department entries

For another merchandise classification, the cash register provides a maximum of 7000* PLUs/sub-departments. PLUs are used to call up preset prices by a code entry. Sub-departments are used to classify merchandise into smaller groups under the departments. Every PLU and sub-department has a code from 1 to 7000, and should belong to a department to obtain attributes of that department. The cash register is pre-programmed to PLU mode and zero for unit price. To use PLU entries, their preset unit prices should be previously programmed. (Refer to page 38.) To use sub-department entries, change to sub-department mode for the PLU codes. *A total of 7000 codes, including UPC codes, can be programmed.

• PLU entries

PLU code

(1 to 7000)

• Sub-department (open PLU) entries

PLU code

(1 to 7000)

• UPC (barcode) entries

You can keyboard barcodes. The barcodes which can be keyboarded are UPC-A (number system character: 0,2,3,4,5), UPC-E, EAN-8 and EAN-13. You can also keyboard add-on codes (2 digits or 5 digits) added to EAN13 codes except ISBN and ISSN codes.

You can display preset unit prices during sales operations. If you are a manager, that is, you have a MGR key, you can temporarily change preset prices. For operation details, please refer to “PLU/UPC price inquiry (view) function” on page 19.

Unit price *

(max. 7 digits)

Less than the programmed upper limit

amounts

When zero is entered, only the sales quantity is added.

After you enter a unit price, you can press

the

key instead of the

key.

UPC code

• When programmed not to allow price entry for ISBN and ISSN codes (job code #16), you cannot

enter ISBN and ISSN codes.

• You can display preset unit prices during sales operations. If you are a manager, that is, you have

a MGR key, you can temporarily change preset prices. For operation details, please refer to “PLU/UPC price inquiry (view) function” on page 19.

• The cash register refers to preset prices, not referring to price information in barcodes. By default,

when a preset price is not preprogrammed, the cash register goes into UPC learning function status to guide you to enter unit price and other necessary information during sales operation. For details of UPC learning function, please refer to “UPC learning function” on page 20.

Example: Selling a dept. 12 item ($12.00) , a dept. 21 item ($5.00), a dept. 14 item (using preset price), a dept.

22 item (using preset price), and a dept. 50 item ($15.00), a dept. 41 item (using preset price), a PLU 2 item (PLU entry), a PLU 11 item (sub-dept. entry, $12.00) and UPC code 323456789108 item (label: COFFEE/$3.60)

Receipt printKey operation example

1200 ∑

500 D ¡

Department entry

50 d 1500 d

™

41 d

PLU entry

Sub-department entry

UPC entry

11 p 1200 p

323456789108 p

2 p

*Use of the

key is available instead of the last dor

key.

When printing of Dept./PLU/UPC codes is allowed, job code #16, each code is printed as follows:

Dept. code

PLU code

UPC code

Repeat entries

You can use this function for entering a sale of two or more of the same items. Consecutive pressing of a department key,

Department entry

PLU entry

Subdepartment entry

UPC entry

d, p

11 p 1200 p p

323456789108 p p

key or

key is shown below.

1200 ∑ ∑

500 D ¡ ¡

® ® ™ ™

50 d 1500 d d

41 d d

2 p p

Receipt printKey operation example

*Consecutive pressing of

is used after price entry.

key is required when

key

Multiplication entries

When selling a large quantity of items, it is convenient to use the multiplication entry method. Enter the quantity using numeric keys and press the page.

When programmed to allow fractional quantity entries, you can enter up to four integers and three digit decimal, though the quantity is counted as one for sales reports. To enter a fractional quantity, use the decimal point key between integer and decimal, as

key before starting item entry as shown in the example on the following

7P5

for entering 7.5.

Receipt printKey operation example

3 @ 1200 ∑

5 @ 500 D ¡

Department entry

PLU entry Sub-

department entry

UPC entry

3 @ 50 d 1500 d

5@11p1200 p

3 @323456789108 p

3 @ ®

5 @ D ™

5 @ 41 d

3 @ 2 p

Split pricing entries

This function is practical when the customer wants to purchase items normally sold in bulk. To utilize this function, you must change the pre-programmed or default programmed setting. Refer to “Various Function Selection Programming 1” (job code 70) for programming details.

To make split pricing entries, follow the procedure below:

Selling q'ty (Up to 4 digits)

Department entry

PLU entry

UPC entry

When using a programmed unit price

@ @

Base q'ty

(Up to 2 digits)

7 @ 10 @

600 ¶

8 @ 12 @

35 p

6 @ 10 @

4901305920795 p

Unit price

per base q'ty

Dept. code

PLU code

UPC code

Department key

Unit price

per base q'ty

(Only preset entry is allowed.)

p p p

Unit price

per base q'ty

Receipt printKey operation example

Single item cash sale (SICS) entry

• This function is useful when a sale is for only one item and is for cash. This function is applicable only to those departments that have been set for SICS or to their associated PLUs, sub-departments or UPCs.

• The transaction is complete and the drawer opens as soon as you press the department key,

key.

Receipt printKey operation example

key or

For finishing the transaction

If an entry to a department, PLU/sub-department or UPC set for SICS follows the ones to departments, PLUs/sub-departments or UPC not set for SICS, it does not finalize and results in a normal sale.

250

PLU/UPC price inquiry (view) function

You can use this function when you want to know the unit price of the PLU/UPC item during transaction in the REG/MGR mode.

To use price inquiry function, follow the procedure below:

The total sales amount of

“VIEW” is displayed.

Numeric entry

(Q'ty

)

UPC code

PLU code

pl p

the inquired PLU/UPC is displayed.

p q

(MGR mode)

Unit price

*1: Press the *2: Press the *3: You can change the unit price temporarily in the MGR mode. The unit price which is programmed in PGM

mode is not changed (This is considered a price override entry).

key to cancel the the inquiring (view) mode.

l p

key when you want to register the unit price of the PLU/UPC displayed.

Receipt printKey operation example

4901305920795 p

Total sales amount is displayed.

For the repeat entry, press the key when having pressed the

key when having pressed the

key.

key ,or press the

UPC learning function

When you enter a code which is not preprogrammed, you are required to enter its unit price and the associated department. The UPC code, associated department and unit price entered are stored in the UPC/EAN file and used for future UPC sales entries.

• When there is no capacity remaining in the file, the data is not stored in the file.

• The text of its associated department is applied to the entered UPC code.

To use the UPC learning function, follow the procedure below:

“NO RECORD” is displayed and beep sound occurs three times. Then, “PRICE -> DEPT” is displayed to guide you to enter unit price and associated department code.

When entering “0”

Undifined UPC code

Unit price Department key

To cancel the operation

In case associated dept. is dept. 1 through dept. 20

In case associated dept. is dept. 21 through dept. 40

In case associated dept. is 41 and above.

Department key

5012345678900 p

“NO RECORD” “PRICE -> DEPT” are displayed.

For the repeat entry, use the

500

key.

“ENTER DEPT#” is displayed.

Receipt printKey operation example

Dept. code

1000 C

1000 A

Displaying Subtotals

The register provides three types of subtotals:

Merchandise subtotal

Press the the display with the function message “MDSE ST”.

Taxable subtotal

Taxable 1 subtotal

Press the taxable 1 items will appear in the display with the function message “TAX1 ST”.

Taxable 2 subtotal

Press the taxable 2 items will appear in the display with the function message “TAX2 ST”.

Including-tax subtotal (complete subtotal)

Press the with the function message “SUBTOTAL”.

Finalization of Transaction

key at any point during a transaction. The net sale subtotal - not including tax - will appear in

and

key at any point during a transaction. The sale subtotal including tax will appear in the display

keys in this order at any point during a transaction. The sale subtotal of

Cash or check tendering

Press the

key if it is a cash tender or press the Ckey if it is a check tender. When the amount tendered is greater

than the amount of the sale, the register will show the change due amount with the function message “CHANGE”. Otherwise the register will show a deficit with the function message “DUE”. You now must make a correct tender entry.

key to get a complete tax subtotal, enter the amount tendered by your customer, then press the

Cash tendering

Check tendering

Receipt printKey operation example

Cash or check sale that does not require entry

950 A

Enter items and press the display the total sale amount.

key if it is a cash sale or press the Cif it is a check sale. The register will

300

Charge (credit) sale

Enter items and press a charge key (Xor Y).

2500

3250

¶ X

Receipt printKey operation example

In the case of check sale

Receipt printKey operation example

Mixed-tender sale

You can perform mixed-tendering of check and cash, cash and charge, and check and charge.

Example: The customer pays $9.50 in cash and $40.00 by charge 2 for an including-tax subtotal of $49.50.

Receipt printKey operation example

Tax Calculation

Automatic tax

When the register is programmed with a tax rate (or tax table) and the tax status of an individual department is set for taxable, it computes the automatic tax on any item that is entered directly into the department or indirectly via a related PLU.

Example: Selling five $6.70 items (dept. 1, taxable 1) and one $7.15 item (PLU 85, taxable 2) for cash

Receipt printKey operation example

5 @670

Manual tax

The machine allows you to enter tax manually after it finalizes an item entry.

Example: Selling an $8.00 item (dept. 12) for cash with 50 cents as tax

Receipt printKey operation example

800

∑

Tax delete

You can delete the automatic tax on the taxable 1 and taxable 2 subtotal of each transaction by pressing the key after the subtotal is displayed. To delete taxable 1 subtotal, press subtotal. To delete taxable 2 subtotal, press subtotal. To delete all taxable (1-4) subtotals, press

to delete all the taxable subtotals.

Example: Selling a $7.25 item (dept. 1, taxable 1) and another $5.15 item (dept. 11, taxable 2) for cash and

entering the sale as non-taxable

T, s

U, s

to get taxable 1 subtotal, and then press tto delete the

to get taxable 2 subtotal, and then press tto delete the

T, U

and

( “TAX ST 0.00” is displayed) and press

Receipt printKey operation example

725

515

Tax status shift

The machine allows you to shift the programmed tax status of each department or the PLU key by pressing the

and/or

key is resumed.

Example: Selling the following items for cash with their programmed tax status reversed

• One $13.45 item of dept. 16 (non-taxable) as a taxable 1 item

• One $7.00 item of PLU 25 (non-taxable) as a taxable 1 and 2 item

• One $4.00 item of dept. 11 (taxable 2) as a non-taxable item

• Two $10.50 items of dept. 1 (taxable 1) as taxable 2 items

keys before those keys. After each entry is completed, the programmed tax status of each

Receipt printKey operation example

1345

T¥

TUp

400

Uœ

1050

TU¡

OPTIONAL FEATURES

Auxiliary Entries

Discount and premium entries using the percent key

The percent key is used to apply a manually entered or preset discount or premium percent rate to individual items or to a merchandise subtotal. In the default setting, you can manually enter a discount percent rate to both individual items and merchandise subtotal. For manual entry of discount or premium percent rate, enter the rate (up to 100.00) with the numeric keys (you need a decimal point when you enter a fractional percent rate), and press a percent key. When using a preset rate (if programmed), press a percent key. When entry limit is programmed for a percent key, you can not enter a rate over the limit.

Percent calculation for merchandise subtotal

Receipt printKey operation example

140

∞

570

Percent calculation for item entries

Receipt printKey operation example

800

7 P5

(When premium and 15% are programmed for the &key)

Discount and premium entries using the discount key

The discount key is used to apply a manually entered or preset discount or premium amount to individual items or to a merchandise subtotal. In the default setting, you can manually enter a discount amount to both individual items and merchandise subtotal. For manual entry of discount or premium amounts, enter the amount with the numeric keys, and press the discount key. When using a preset amount (if programmed), press the discount key. When entry digit limit is programmed for the discount key, you can not enter an amount over the limit.

Discount for merchandise subtotal

575

100

Discount for item entries

675

(When a discount amount of $0.75 is programmed.)

Receipt printKey operation example

Refund entries

For departments 1 to 20, enter the refund amount and press the fkey, and then press the corresponding department key and for departments 21 to 40, enter the refund amount and press the

key and press the corresponding department key (when using the preset price, omit entering the amount).

In case of department 41 to 99, enter the department code and press the the refund amount and press the For a refund of a PLU/UPC item, enter the PLU/UPC code and press the For a refund of a sub-department item, enter the PLU code and press the the refund amount and press the

250

key if necessary.

f§

100

150

key.

Receipt printKey operation example

key and the dkey, then enter

key, then press the

key and

key, then press the

key, then enter

key.

• The backlight of the display will turn red when the

• When you disallowed the program setting of “PLU/UPC price look-up at refund entry” (job#16), you have to make the following operation for refund entry of PLU items and UPC items: For a refund of a PLU/UPC item, enter the PLU/UPC code and press the then enter the refund amount and press the

• For repeat entry of refund, press the same key again as you press the last.

key is pressed.

key.

key and

key,

Non-add code number entries and printing

You can enter a non-add code number such as a customer’s code number and credit card number, a maximum of 16 digits, at any point during the entry of a sale. The cash register will print it at once. To enter a non-add code number, enter the number and press the

1230

1500

Receipt printKey operation example

key.

Domestic currency Conversion rate

Domestic currency

Foreign currency

Foreign currency symbol

(Printed if programmed)

Currency conversion

Amount tendered in foreign currency

(When a currency conversion rate 0.8063 is programmed for the

key.)

2300 § 4650 ¶

10000 A

Auxiliary Payment Treatment

Currency conversion

The register allows payment entries in a foreign currency (only cash payment is available). Pressing the key creates a subtotal in the foreign currency. When using a programmed currency conversion rate, press the tendered amount in foreign currency if not exact amount payment, and press the When making a manual entry of a currency conversion rate, after item entries, enter the conversion rate (0.0000 to 9999.9999; you need a decimal point when entering a fractional conversion rate) and press the then enter the tendered amount in foreign currency if not exact amount payment, and press the In both cases, the change due will be displayed in domestic currency, and when the amount tendered is short, the deficit is shown in domestic currency.

key after item entries, then enter the

key.

key,

• Press the

• If programmed, a foreign currency symbol is printed.

key after pressing the

Applying preset conversion rate

Applying manual conversion rate

2300 § 4650 ¶

Conversion rate

1 P 275 K

10000 A

key to cancel payment in a foreign currency.

Receipt printKey operation example

Received-on account and paid-out entries

When you receive on account from a customer or when you pay an amount to a vendor, use the

key respectively.

For the received-on-account (RA) entry, enter the amount, and press the For the paid-out (PO) entry, enter the amount and press the

Cash tendering only available for RA and PO operation.

12345

4800

key.

Receipt printKey operation example

key.

key or the

No sale (exchange)

When you need to open the drawer with no sale, press the “NO SALE” on the receipt or journal. If you let the machine print a non-add code number before pressing the

key, a no sale entry is achieved and a non-add code number is printed.

key. The drawer will open and printer will print

Bottle return

This function is used to handle the deposit and payment (paid out) for returned empty bottles or cans. This function is applicable only to those departments that have been set for bottle return departments or their associated PLUs, sub-departments or UPCs.

Receipt printKey operation example

10 @15

Dπ

(When dept. 40 is preprogrammed as a bottle return dept. and also a negative dept.)

Automatic Sequence Key (akey) Entries

You can achieve a programmed transaction by pressing the akey.

Receipt printKey operation example

(a= 500

¶A

)

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Sharp XE-A42S User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual