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XE-A402
User Manual
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Sharp XE-A402 User Manual

ELECTRONIC CASH REGISTER CAJA REGISTRADORA ELECTRONICA
INSTRUCTION MANUAL MANUAL DE INSTRUCCIONES
XE-A402
MODEL MODELO

WARNING

CAUTION

The AC power socket-outlet should be installed near the equipment and should be easily accessible.
Please record below the model number and serial number for easy reference in case of loss or theft. These numbers are located on the right side of the unit. Space is provided for further pertinent data.
Model Number Serial Number Date of Purchase Place of Purchase
FOR YOUR RECORDS
1

English

English

INTRODUCTION

Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A402. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems.
•
Be sure to initialize the cash register before you start operating the cash register. Otherwise, distorted memory contents and malfunction of the cash register will occur. For this procedure, please refer to page 8.
• The default setting for the Serial/Scanner port is set for the barcode scanner. Never connect devices other than the barcode scanner provided with the cash register before changing the interface setting. Otherwise malfunction of the cash register will occur.

IMPORTANT

• On the printer, a paper cutter is mounted. Be careful not to cut yourself on the paper cutter.
• Install your register and the barcode scanner in a location that is not subject to direct radiation,
unusual temperature changes, high humidity or exposed to water sources.
Installation in such locations could cause damage to the cabinets and the electronic components.
•
Never operate the register and the barcode scanner with wet hands.
The water could seep into the interior of the register and the barcode scanner and cause component failure.
•
When cleaning your register or barcode scanner, use a dry, soft cloth. Never use solvents, such as benzine and/or thinner.
The use of such chemicals will lead to discoloration or deterioration of the cabinets.
•
The register plugs into any standard wall outlet (120V AC ±10%).
Other electrical devices on the same electrical circuit could cause the register to malfunction.
• If the register or the barcode scanner malfunctions, call 1-800-BE-SHARP for service - do not try to repair the register or the barcode scanner yourself.
• For complete electrical disconnection, disconnect the main plug.

PRECAUTION

This Electronic Cash Register has a built-in memory protection circuit which is operated by rechargeable batteries. As you know, all batteries will, in time, dissipate their charge even if not used. Therefore to insure an adequate initial charge in the protection circuit, and to prevent any possible loss of memory upon installation, it is recommended that each unit be allowed to recharge for a period of 24 to 48 hours prior to use. In order to charge the batteries, the machine must be plugged in and the mode switch must be in a position other than “OFF”. This recharging precaution can prevent unnecessary initial service calls.
CAUTION!
Customer Service Hotline
1-800-BE-SHARP
For Easy Set-up, see “GETTING STARTED” (page 8).
The Spanish version (summary of English version) is after the English version. La versión española (el resumen de la versión inglesa) sigue a la versión inglesa.

CONTENTS

INTRODUCTION............................................................................................................................................1
IMPORTANT ..................................................................................................................................................1
PRECAUTION................................................................................................................................................1
CONTENTS....................................................................................................................................................2
PARTS AND THEIR FUNCTIONS.................................................................................................................4
1 External View ........................................................................................................................................4
2 Printer....................................................................................................................................................5
3 Mode Switch and Mode Keys................................................................................................................5
4 Keyboard...............................................................................................................................................6
5 Displays.................................................................................................................................................7
6 Drawer Lock Key...................................................................................................................................7
GETTING STARTED......................................................................................................................................8
OVERVIEW OF FLOW OF DAILY SALES ENTRIES .................................................................................12
BASIC SALES ENTRY ................................................................................................................................13
1 Basic Sales Entry Example .................................................................................................................13
2Error Warning......................................................................................................................................14
3 Item Entries .........................................................................................................................................15
Single item entries........................................................................................................................15
Repeat entries ..............................................................................................................................17
Multiplication entries.....................................................................................................................17
Split pricing entries .......................................................................................................................18
Single item cash sale (SICS) entry...............................................................................................19
PLU/UPC price inquiry (view) function .........................................................................................19
UPC learning function...................................................................................................................20
4 Displaying Subtotals............................................................................................................................21
5 Finalization of Transaction ..................................................................................................................21
Cash or check tendering...............................................................................................................21
Cash or check sale that does not require tender entry.................................................................22
Charge (credit) sale......................................................................................................................22
Mixed-tender sale.........................................................................................................................22
6 Tax Calculation....................................................................................................................................23
Automatic tax................................................................................................................................23
Manual tax....................................................................................................................................23
Tax delete.....................................................................................................................................23
Tax status shift .............................................................................................................................24
OPTIONAL FEATURES...............................................................................................................................24
1 Auxiliary Entries...................................................................................................................................24
Discount and premium entries using the percent key...................................................................24
Discount and premium entries using the discount key .................................................................25
Refund entries ..............................................................................................................................26
Non-add code number entries and printing ..................................................................................26
2 Auxiliary Payment Treatment ..............................................................................................................27
Currency conversion.....................................................................................................................27
Received-on account and paid-out entries...................................................................................28
No sale (exchange) ......................................................................................................................28
Bottle return..................................................................................................................................28
3 Automatic Sequence Key (
a
key) Entries.........................................................................................28
CORRECTION .............................................................................................................................................29
1 Correction of the Last Entry (direct void).............................................................................................29
2 Correction of the Next-to-last or Earlier Entry (indirect void)...............................................................29
3 Subtotal Void.......................................................................................................................................30
4 Correction of Incorrect Entries not Handled by the Direct or Indirect Void Function...........................30
FOR THE OPERATOR
2
PRIOR TO PROGRAMMING ......................................................................................................................31
BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................31
1 Date and Time Programming ..............................................................................................................31
2 Tax Programming for Automatic Tax Calculation Function.................................................................32
Tax programming using a tax rate................................................................................................32
The tax table (applicable to the add-on tax) .................................................................................33
AUXILIARY FUNCTION PROGRAMMING .................................................................................................36
1 Department Programming...................................................................................................................36
2 PLU/UPC Programming ......................................................................................................................38
3 Commission Rate Programming .........................................................................................................39
4 Miscellaneous Key Programming........................................................................................................40
Rate for
%, &
and
K
(When using as CONV key)...........................................................40
Amount for
-
..............................................................................................................................41
Percent rate limitation for
%
and &..........................................................................................41
Function parameters for
%, &
and -....................................................................................41
Function parameters for
K
...................................................................................................42
Entry digit limit for
q
(When using as RA key),
R
(When using as PO key) and t..........43
Function parameters for
C, X, Y
and
A
(when using as CA key)..................................43
5 Text Programming...............................................................................................................................44
ADVANCED PROGRAMMING....................................................................................................................52
1 Register Number and Consecutive Number Programming.................................................................52
2 Various Function Selection Programming 1........................................................................................52
Function selection for miscellaneous keys ...................................................................................53
Print format...................................................................................................................................53
Receipt print format ......................................................................................................................54
Function selection for tax..............................................................................................................54
Function selection for UPC codes ................................................................................................54
Other programming ......................................................................................................................55
3 Various Function Selection Programming 2........................................................................................56
Power save mode.........................................................................................................................56
Logo message print format...........................................................................................................57
High amount lockout (HALO) for cash in drawer (CID) (sentinel).................................................57
Serial interface..............................................................................................................................57
Thermal printer density.................................................................................................................59
Language selection ......................................................................................................................59
Training clerk specification for training mode ...............................................................................59
AUTO key programming...............................................................................................................60
4 Reading Stored Programs...................................................................................................................60
TRAINING MODE ........................................................................................................................................62
READING (X) AND RESETTING (Z) OF SALES TOTALS ........................................................................63
OVERRIDE ENTRIES ..................................................................................................................................69
CORRECTION AFTER FINALIZING A TRANSACTION (Void mode).......................................................69
OPERATOR MAINTENANCE......................................................................................................................70
1 In Case of Power Failure.....................................................................................................................70
2 In Case of Printer Error .......................................................................................................................70
3 Cautions in Handling the Printer and Recording Paper.......................................................................70
4 Replacing the Paper Roll.....................................................................................................................71
5 Removing a Paper Jam.......................................................................................................................73
6 Cleaning the Print Head ......................................................................................................................73
7 Removing the Till and the Drawer.......................................................................................................74
8 Opening the Drawer by Hand..............................................................................................................74
9 Before Calling for Service....................................................................................................................75
Error message table .....................................................................................................................75
SPECIFICATIONS .......................................................................................................................................76
MANUAL DE INSTRUCCIONES (VERSION EN ESPAÑOL)
FOR THE MANAGER
3

4

PARTS AND THEIR FUNCTIONS

Register front view Register rear view

Barcode scanner

The barcode scanner is provided with the cash register. With the connection to Serial/Scanner port mounted on the cash register, you can use the barcode scanner.
Before connecting the barcode scanner, make sure to unplug the AC power cord of the cash register.
A button located at the rear side is invalid.

External View

1
Serial/Scanner port
Operator display
Receipt paper Journal window
Drawer lock
Drawer
Printer cover
Customer display (Pop-up type)
Mode switch
AC power cord
Keyboard
Scanning window
Indicator
Lights red when a barcode is scanned.
How to scan a barcode:
Place the scanning window close to the barcode you wish to scan. When the barcode is scanned, the indicator will light red and beep.
5
The printer is a receipt/journal dual station type thermal printer, and therefore it does not require any type of ink ribbon or cartridge.
Lift the rear of the printer cover to remove. To re-install, hook the pawls on the cabinet and close.
Caution: The paper cutter is mounted on the printer (receipt side). Be
careful not to cut yourself.
Print head release lever
The print head can be lifted by the green lever on the right side of the printer. Pulling the lever forward lifts up the print head. If the paper becomes jammed and you need to move the head farther forward, you can pull the lever even further toward you and proceed with the removal of the jammed paper.
Do not attempt to remove the paper roll with the head in the down position. This may result in damage to the printer and print head.

Printer

2
Print head release lever
Paper roll cradle
Take-up spool
Paper chute
The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator (OP) keys. These keys can be inserted or removed only in the “REG” or “OFF” position.
The mode switch has these settings:
OFF: This mode locks all register operations. (AC power turns off.)
No change occurs to register data.
OP X/Z: To take individual clerk X or Z reports, and to take flash reports.
It can be used to toggle receipt state “ON” and “OFF” by pressing the
R
key.
REG: For entering sales. PGM: To program various items. VOID: Enters into the void mode. This mode allows correction after
finalizing a transaction.
MGR: For manager’s entries. The manager can use this mode for an
override entry.
X1/Z1: To take the X/Z report for various daily totals X2/Z2: To take the X/Z report for periodic (weekly or monthly)
consolidation
PGM
VOID
OFF
OP
X/Z
REG
MGR
X
1/Z1
X2/Z2
OP
MA
MA
OP
Manager key (MA)
Operator key (OP)

Mode Switch and Mode Keys

3
6

Keyboard layout

The small characters on the bottom or lower right in each key indicates functions or characters which can be used for character entries for text programming. For details, refer to page 44.

Key names

Keyboard

4
123
456
789
CL
•
00
0
DEPT
SHIFT
%1
VOID
RFND
–
%2
NUMBER
SHIFT
SPACE
DC
ESC
BS
RCPT
/PO
@/
FOR
PLU
/UPC
DEPT
#
B
24
4
C
23
3
D
22
2
E
21
1
G
29
9
H
28
8
I
27
7
J
26
6
L
34
14
M
33
13
N
32
12
O
31
11
Q
39
19
A
25
5 F
30
10 K
35
15 P
40
20
R
38
18
S
37
17
T
36
16
AUTO
INQ
TAX2
SHIFT
TAX1
SHIFT
MDSE
SBTL
#/TM
SBTL
CHK CH
2
Y
X
V
U
TAX CH
1
ZW
CA/AT/NS
CLK#
/CONV
RA
/AMT
RECEIPT JOURNAL
ESC
RCPT
/PO
CA/AT/NS
Receipt paper feed key
Journal paper feed key Received-on account
/Amount key Receipt print/Paid-out key
Void key
Tax key
Escape key
Multiplication key
Decimal point key
Clear key
Department code entry key
PLU/UPC key
Department shift key Clerk code entry
/Conversion key
Department keys
~
Total/Amount tender /No sale key
~
Numeric keys
9
00
0
VOID
@/
FOR
CL
•
TAX
RFND
Refund key
%1
%2
Percent 1 and 2 keys
Discount key
PLU
/UPC
DEPT
#
DEPT
SHIFT
TAX1
SHIFT
Merchandise subtotal key
MDSE
SBTL
Non-add code/Time display /Subtotal key
#/TM SBTL
Inquiry key
INQ
Check key
CHK
Automatic sequence key
AUTO
CH1 CH2
21
1
40
20
TAX2
SHIFT
Tax 1 and 2 shift keys
RECEIPT
JOURNAL
Charge 1 and 2 keys
RA
/AMT
CLK#
CONV
7
This key locks and unlocks the drawer. To lock it, turn 90 degrees counterclockwise. To unlock it, turn 90 degrees clockwise.

Drawer Lock Key

6

Operator display

• Clerk code or Mode name
The mode you are in is displayed. When a clerk is assigned, the clerk code is displayed in the REG or OP X/Z mode. For example, “?
01?” is displayed when clerk 01 is assigned.
• Repeat
The number of repeats is displayed, starting at “2” and incremental with each repeat. When you have registered ten times, the display will show “0”. (2
➞ 3 ......9 ➞ 0 ➞ 1 ➞ 2...)
• Sentinel mark
When amount in the drawer reaches the amount you preprogrammed, the sentinel mark “X” is displayed to advise you to remove the money to a safe place.
• Power save mark
When the cash register goes into the power save mode, the power save mark (decimal point) lights up.
• Function message display area
Item labels of departments and PLU/UPCs and function texts you use, such as %1, (-) and CASH are displayed. For the details of function texts, please refer to pages 48 and 49. When an amount is to be entered, ------ is displayed at the numeric entry area with a guidance message “ENTER PRICE”.
• Numeric entry display area
Numbers entered using numeric keys are displayed here.
Date and time display
Date and time appear on the display in the OP X/Z, REG, or MGR mode. In the REG or MGR mode, press the
s
key to display the date and time.
Error message
When an error occurs, the corresponding error message is displayed in the function message display area. For details of error messages, please refer “Error message table” on page 75.
Customer display (Pop-up type)
Power save mark (Lighting the mark only under the power save mode)

Displays

5
SK1-1
Function message display area
Clerk code or mode name
Numeric entry display area
Receipt OFF indicator
Repeat / Sentinel mark / Power save mark
To scan barcodes, connect the included barcode scanner to the cash register.
1. Open the Serial/Scanner port cover at the right side of the register.
2. Insert the connector of the barcode scanner into the Serial/Scanner
port, and tighten both of screws on the connector.
Always unplug the power cord of the cash register when you connect or disconnect the barcode scanner.
8

GETTING STARTED

Please follow the procedure shown below.
Initializing the cash register
In order for the cash register to operate properly, you must initialize it before operating for the first time.
Follow this procedure.
1. Make sure the power cord plug is not inserted into the AC outlet.
2. Insert the manager (MA) key into the mode switch and turn it to the PGM position.
3. While holding down both the
}
key and the lkey, insert the plug into the
AC outlet. The buzzer will sound three times and “???
MRS. ???” will
be displayed.
4. The cash register has now been initialized. The register display will now
show “0.00” with “PGM”.
If the buzzer does not sound when the plug is inserted, the initialization has not been done successfully. (This will occur when the voltage is high because you operated the cash register before starting initialization.) Wait at least ten seconds after pulling out the plug and initialize the cash register again.
Find a stable surface near an AC outlet where the cash register will not subject to water sources or direct sunlight . Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to “Specifications” section.
REG
OPX/Z MGR
PGM
X1/Z1
X2/Z2
OFF
VOID
3
Installing the cash register
1
Connecting the barcode scanner
2
PGM
0.00
*** MRS. ***
9
Precaution: The paper cutter is mounted on the printer (receipt side). Take caution when
installing paper rolls.
The register can print receipts and journals. For the printer, you must install the paper rolls (receipt and journal paper rolls) provided with the register. Install the paper rolls according to the procedure shown below with the power cord connected and the mode switch set to the PGM position:
How to cut a paper roll and set it in the paper roll cradle:
1. Cut off approximately one revolution of each paper roll. Make sure each paper end is cut as illustrated
above.
2. Set a paper roll in the paper roll cradle of the receipt side as illustrated above.
Correct Incorrect
Installing paper rolls
5
Preparing the cash register
To make the cash register ready for operation, remove the
retainer and set the print head release lever in print position.
1. Push the printer cover forward and detach it.
2. Remove the white retainer at the position shown at the right. Please
keep this retainer for future use when transferring the cash register.
3. Move the print head release lever to the printing position as
illustrated at the right.
4
Retainer
The cash register has a built-in memory protection circuit which is operated by rechargeable batteries. Since the rechargeable batteries have been discharged, please charge the batteries for one or two days before using the cash register for the first time. To charge the batteries, set the mode switch to a position other than “OFF” with the power cord plugged into the AC outlet. Unless the batteries have been charged, all of the programmed data and sales data is not saved.
If you press a key by mistake, an error message such as “HEAD UP” or “PAPER EMPTY” may be displayed. Press the
l
key to clear message after installing paper rolls.
Print head release lever (printing position)
To the printer
To the printer
Correct
Incorrect
10
3. Insert the end of the paper roll into the paper chute until it is caught by
the printer auto-feed and comes out of the top of the printer. If the printer does not catch the paper, feed the paper while pressing the
{
key.
4. Cut off excess paper with the paper cutter.
5. Set a paper roll in the paper roll cradle of the journal side.
6. Insert the end of the paper into the paper chute of the printer until it is caught by the printer auto-feed and
comes out of the top of the printer. If the printer does not catch the paper, feed the paper while pressing the
}
key.
7. Insert the end of the paper into the slit in the take-up spool. (Press the
}
key to feed more paper if required.)
8. Wind the paper two or three turns around the spool shaft.
9. Set the spool on the bearing, and press the
}
key to take up excess
slack in the paper.
10.Replace the printer cover.
The cash register provides text languages of English and Spanish. It is preset to English. If you want to change the language, you must change it before programming. Refer to “Language selection” in “Various Function Selection Programming 2” section for changing the language.
Before you can proceed with registration of sales, you must program:
• date
• time
• tax
Please refer to the BASIC FUNCTION PROGRAMMING section for details (page 31).
Programming date, time and tax
6
While the cash register is pre-programmed to be used with minimal setup, it does provide you with optional functions. Before you start programming, please read through the sales operations section to understand optional functions. The main optional functions are listed below:
• PLU (price lookup)/subdepartment
• UPC/EAN
• Consecutive number
• Machine number
• Power save mode (factory setting: goes into power save mode after 30 minutes)
Programming other necessary items
7
11
Now you are ready for sales registration.
Starting sales entries
8
• Text programming for clerk name, department items, PLU/subdepartment and UPC/EAN items, logo messages printed on the top or bottom of receipts, function texts and foreign currency symbol
• Bottle return department
• Split pricing entry
This is not factory preset. You must enable this function.
• Foreign currency conversion rate
You must set a conversion rate to use the conversion key.
• Preset unit price for departments, PLU/UPC/EANs
• Preset amount for
-
• Preset rates for
%&
You do not have to program these preset prices/amount/rates since they can be entered at registration.
• Amount entry digit limit for PO amount, RA amount, Manual tax amount
The factory setting makes the maximum amount you can enter. You can program to limit the amount.
• Sentinel - High amount lockout (HALO) for cash in drawer (CID)
• Department group
You can classify departments into a maximum of 9 groups (0 to 9 groups: 0: non-group is assigned). Sales in each group can later be printed on an individual group total report and full group total report.
• Commission
If you program commission rate (up to two) and classify departments (For PLU/subdepartment/ UPC/EANs, their commission rates are relied on their associated departments.) into commission groups (0 to 2 groups: 0: non-commission), commission sales and amount in each commission group can later be printed on an individual and full clerk report.
• Key sequence for AUTO key
• Serial/Scanner port programming
• Specification of clerk to be trained
Department programming: The cash register is pre-programmed for departments as follows: Department: Allow open price entry in normal department (group: 0, commission group: 0), taxable status-
taxable 1 for department 1 to 10, and non taxable for department 11 to 99 When you use department 11 or above, and/or you apply taxable status other than taxable 1 for department 1 to 10, you must change department settings. Please refer to the department programming section for programming details.
12

OVERVIEW OF FLOW OF DAILY SALES ENTRIES

Things to do before starting sales entries:
• Make sure the power cord is securely connected to the AC outlet.
• Turn the mode switch to OP X/Z position and check if date and time are correctly set.
• Replace the till, if removed for safety.
• Check if there is enough paper on each roll.
• Select receipt ON/OFF function.
• Make any necessary programming for the day in PGM mode.
For details, refer to BASIC SALES ENTRY, page 13. For the till and paper roll, refer to OPERATOR MAINTENANCE, page 70 and for programming, refer to programming sections.
Things you can do for sales entries:
• Item entries
• Item repeat entries
• Item multiplication entries
• Single item cash sale (SICS), if programmed.
• Split pricing entries, if programmed.
• Displaying subtotals
• Cash/Check/Charge sale
• Cash tendering in a foreign currency, if the currency conversion rate is programmed.
• Manual tax entry
• Discount or premium using
%&
and -key
• Refund entry
• No sale
• Paid-out entries
• Received on account entries
• Printing non-add code number
• Making corrections
• Checking sales reports
For details of sales entry method, refer to BASIC SALES ENTRY (page 13) and OPTIONAL FEATURES (page 24) sections and for details of correcting sales entries, refer to CORRECTION (page 29) section. For details of reading sales information, refer to READING (X) AND RESETTING (Z) OF SALES TOTAL (page 63) section.
Things to do after close of business:
• Print sales reports, and clear sales data for the day.
• Account money - comparing it with the amount of cash in drawer versus the amount printed on the general report.
• Remove the till for safety.
• Turn the mode switch to OFF position.
For details of reading sales information, refer to READING (X) AND RESETTING (Z) OF SALES TOTAL (page
63) section. For details of removing the till and maintenance details, refer to OPERATOR MAINTENANCE
(page 70) section.
FOR THE OPERATOR
13

BASIC SALES ENTRY

Listed below is a basic sales entry example when selling items by cash. For operation details, please refer to each section.
Mode switch setting
1. Turn the mode switch to the REG position.
Clerk assignment
2. Enter your clerk code. (For example, clerk code is 1. Press the
1
and
K
key
in this order.)
Item entries
3. Enter the price for the first department item. (For example, for 15.00, enter
15:
, and press the
appropriate department key).
For department 21 to department 40, press the
D
key first before pressing the department key.
For department 41 and above, enter the department code using numeric keys, and press the
d
key,
then enter the price and press the
d
key again.
4. Repeat step 3 for all department items.
Displaying subtotals
5. Press the
s
key to display the amount due.
Finalizing the transaction
6. Enter the amount received from the customer. (You can omit this step if the amount tendered is the same as
the subtotal.)
7. Press the
A
key, and the change due is displayed (when the amount received was not entered, the total
amount is displayed) and the drawer is opened.
8. Tear off the receipt and give it to the customer with his or her change.
9. Close the drawer.
Receipt printKey operation example

Basic Sales Entry Example

1
REG
OPX/Z MGR
PGM
X1/Z1
X2/Z2
OFF
VOID
Graphic logo
Date/Time/Clerk code Register number
/Consecutive number/Clerk name Items
Tax status (T1: taxable 1)
Price
Merchandise subtotal
Not printed when non-taxable items only are sold.
Tax amount
Total amount Cash tendering/amount received Change
Total quantity
1 K
1500 ¡
2300 ™
s
5000
A
Item entries
Clek assignment
Displaying subtotal
Finalizing the transaction
(In this example, the tax rate is set to 6.25%.)
CLERK01 ?01
?
-01-
DEPT.01 ?01
?
15.00
DEPT.02 ?01
?
23.00
SUBTOTAL ?01
?
40.38
?01?
5000
CHANGE ?01
?
9.62
14
Clerk assignment
Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not be necessary when the same clerk handles consecutive transactions.
Receipt ON/OFF function
You can disable receipt printing in the REG mode to save paper using the receipt ON/OFF function. To disable receipt printing, press the
R
key in the OP X/Z position. This key toggles the receipt printing status ON and OFF. To check the receipt printing status, turn the mode switch to the OP X/Z position or press the
l
key in the REG mode. When the function is in the OFF mode, the receipt off indicator “_” illuminates. The register will print reports regardless of the receipt state, so the paper roll must be installed.
To issue a receipt when receipt ON/OFF function is set to OFF:
If your customer wants a receipt after you finalized a transaction with the receipt ON/OFF function in the OFF mode, press the
R
key. This will produce a receipt. If more than 50 items were entered, the receipt will be
issued in a summary receipt format.
Power Save Mode
The register will enter into power save mode when no entries are performed based on the pre-programmed time limit (by default, 30 minutes). When the register goes to the power save mode, all display lights will turn off except the decimal point at the leftmost position of the lower line. The register will return to normal operation mode when any key is pressed or a mode is changed with the mode key. Please note when the register is recovered by a key entry, its key entry is invalid. After the recovery, start the key entry from the beginning.
K
Clerk code 1 to 40
To display the signed-on clerk code
KK
■ Sign-on (in REG, MGR, VOID mode) ■ Sign-off (in REG, MGR, VOID mode)
In the following examples, your register will go into an error state accompanied with a warning beep and a corresponding error message. Clear the error state by pressing the
l
key and take proper action.
Please refer to the error message table on page 75.
• Enter over a 32-digit number (entry limit overflow): Cancel the entry and re-enter the correct number.
• An error in key operation: Clear the error and continue operation.
• An entry beyond a programmed amount entry limit: Check to see if the entered amount is correct. If it is
correct, it can be rung up in the MGR mode. Contact your manager.
• An including-tax subtotal exceeds eight digits: Delete the subtotal by pressing the
l
key and press the
A
,
C, X
or Ykey to finalize the transaction.
Error escape function
To quit a transaction due to an error or an unforeseen event, use the error escape function as shown below:
The transaction is voided (treated as a subtotal void) and the receipt is issued by this function. If you have already entered a tendered amount, the operation is finalized as a cash sale.
l
Transaction
To clear the error state
E
E

Error Warning

2
15

Single item entries

Department entries
For a merchandise classification, the cash register provides a maximum of 99 departments. To the departments, group attributes such as taxable status are applied to items when they are entered.
• When using the department keys (for department 1 to 40)
For department 1 to 20, enter a unit price and press a department key. If you use a programmed unit price, press a department key only. For department 21 to 40, enter a unit price, press the
D
key and press a department key. If you use a
programmed unit price, press the
D
key and press a department key.
*
1
Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added.
*
2
For the departments 21 through 40, press the department shift key.
Please note if you press the same key after using the
D
key, it acts as a repeat entry. For
example, when you register an item of dept. 21 using the
D
key and then an item of dept. 1 using the preset unit price, you should use the department code entry key described below for the dept. 1 item. If you just press the
¡
key to register dept. 1 item, it will act as a repeat entry of
dept. 21 item.
• When using the department code entry key
Enter a department (dept.) code and press the
d
key, then enter a unit price and press the dkey again. If the dept. code is programmed to preset price entry style and a unit price is preset, the cash register will finish its registration operation.
*
1
Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added.
*
2
After you enter a unit price, you can press the
q
key instead of the
d
key.
PLU/subdepartment entries
For another merchandise classification, the cash register provides a maximum of 1800* PLUs/subdepartments. PLUs are used to call up preset prices by a code entry. Subdepartments are used to classify merchandise into smaller groups under the departments. Every PLU and subdepartment has a code from 1 to 1800, and should belong to a department to obtain attributes of that department. The cash register is pre-programmed to PLU mode and zero for unit price. To use PLU entries, their preset unit prices should be previously programmed. (Refer to page 38.) To use subdepartment entries, change to subdepartment mode for the PLU codes. *A total of 1800 codes, including UPC codes, can be programmed.
• PLU entries
PLU code
(1 to 1800)
o
Dept. code
(1 to 99)
Unit price *
1
(max. 7 digits)
When using a programmed unit price
(In case only preset price entry is allowed.)
dd
*
2
Department keyUnit price *
1
(max. 7 digits)
When using a programmed unit price
D
*
2

Item Entries

3
16
• Subdepartment (open PLU) entries
*
1
Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added.
*
2
After you enter a unit price, you can press
the
q
key instead of the
o
key.
You can display preset unit prices during sales operations. If you are a manager, that is, you have a MGR key, you can temporarily change preset prices. For operation details, please refer to “PLU/UPC price inquiry (view) function” on page 19.
• UPC (barcode) entries
The cash register can read barcodes. You can scan barcodes using the barcode scanner provided with the cash register or can directly enter barcodes. The barcodes which can be read are UPC-A (number system character: 0,2,3,4,5), UPC-E, EAN-8 and EAN-13. The register can read add-on codes (3 digits or 5 digits) added to EAN-13 codes except ISBN and ISSN codes.
• When programmed not to allow price entry for ISBN and ISSN codes (job code #16), you cannot
read ISBN and ISSN codes.
• You can display preset unit prices during sales operations. If you are a manager, that is, you have
a MGR key, you can temporarily change preset prices. For operation details, please refer to “PLU/UPC price inquiry (view) function” on page 19.
• The cash register refers to preset prices, not referring to price information in barcodes. By default,
when a preset price is not preprogrammed, the cash register goes into UPC learning function status to guide you to enter unit price and other necessary information during sales operation. For details of UPC learning function, please refer to “UPC learning function” on page 20.
Example: Selling a dept. 12 item ($12.00) , a dept. 21 item ($5.00), a dept. 14 item (using preset price), a dept.
22 item (using preset price), and a dept. 50 item ($15.00), a dept. 41 item (using preset price), a PLU 2 item (PLU entry), a PLU 11 item (subdept. entry, $12.00) and barcode scanning (UPC code: 323456789108/item label: COFFEE/$3.60)
*Use of the
q
key is available instead of the last dor
o
key.
Receipt printKey operation example
o
Ä
Scan a barcode
UPC code
PLU code
(1 to 1800)
o
Unit price *
1
(max. 7 digits)
o
*
2
1200 ∑
500 D ¡
Department entry
50 d 1500 d
D
®
™
*
41 d
PLU entry Subdepartment
entry UPC entry (scanning)
11 o 1200 o
2 o
*
Ä
A
17
When printing of Dept./PLU/UPC codes is allowed, job code #16, each code is printed as follows:

Repeat entries

You can use this function for entering a sale of two or more of the same items. Consecutive pressing of a department key,
d, o
key or
q
key is shown below.
For a repeat entry of a scanned item, press
o
.
*Consecutive pressing of
q
key is required when
q
key
is used after price entry.

Multiplication entries

When selling a large quantity of items, it is convenient to use the multiplication entry method. Enter the quantity using numeric keys and press the
@
key before starting item entry as shown in the example on the following
page.
When programmed to allow fractional quantity entries, you can enter up to four integers and three digit decimal, though the quantity is counted as one for sales reports. To enter a fractional quantity, use the decimal point key between integer and decimal, as
7P5
for entering 7.5.
Receipt printKey operation example
Dept. code
PLU code
UPC code
Department entry
PLU entry Subdepart-
ment entry UPC entry (scanning)
11 o 1200 o o
1200 ∑ ∑
500 D ¡ ¡
® ® ™ ™
D
50 d 1500 d d
41 d d
2 o o
o
Ä
A
*
*
18

Split pricing entries

This function is practical when the customer wants to purchase items normally sold in bulk. To realize this function, you must change the programmed setting. Refer to “Various Function Selection Programming 1” (job code 70) for programming details.
To make split pricing entries, follow the procedure below:
Receipt printKey operation example
Selling q'ty (Up to 4 digits)
Base q'ty
(Up to 2 digits)
Unit price
per base q'ty
When using a programmed unit price
@ @
Department key
D
Dept. code
d
PLU code
o
Ä
Unit price
per base q'ty
d
(Only preset entry is allowed.)
PLU code Unit price
per base q'ty
o o
UPC code
o
Receipt printKey operation example
3 @ 1200 ∑
5 @ 500 D ¡
Department entry
PLU entry Subdepartment
entry UPC entry (scanning)
3 @ 50 d 1500 d
5@11o1200 o
3 @ ®
5 @ D ™
5 @ 41 d
3 @ 2 o
3 @ Ä
A
Department entry
PLU entry
UPC entry (scanning)
7 @ 10 @
600
8 @ 12 @
35 o
6 @ 10 @ Ä
A
19

Single item cash sale (SICS) entry

• This function is useful when a sale is for only one item and is for cash. This function is applicable only to those departments that have been set for SICS or to their associated PLUs, subdepartments or UPCs.
• The transaction is complete and the drawer opens as soon as you press the department key,
d
key,
o
key or you scan a barcode using the barcode scanner.
If an entry to a department, PLU/subdepartment or UPC set for SICS follows the ones to departments, PLUs/subdepartments or UPC not set for SICS, it does not finalize and results in a normal sale.

PLU/UPC price inquiry (view) function

You can use this function when you want to know the unit price of the PLU/UPC item during transaction in the REG/MGR mode.
To use price inquiry function, follow the procedure below:
*1: Press the
l
key to cancel the the inquiring (view) mode.
*2: Press the
o
or
q
key when you want to register the unit price of the PLU/UPC displayed.
*3: You can change the unit price temporarily in the MGR mode. The unit price which is programmed in PGM
mode is not changed (This is considered a price override entry).
For the repeat entry, press the
o
key when having pressed the
o
key ,or press the
q
key when having pressed the
q
key.
Receipt printKey operation example
I
UPC code
Unit price
(MGR mode)
or
Ä
Scan a barcode
The total sales amount of the inquired PLU/UPC is displayed.
*
1
*
2
*
3
“VIEW” is displayed.
PLU code
Numeric entry
(Q'ty
@
)
o
ol
oq
or
oq
Receipt printKey operation example
For finishing the transaction
250
ª
I
Total sales amount is displayed.
Ä
o
A
20

UPC learning function

When you enter or scan a code which is not preprogrammed, you are required to enter its unit price and the associated department. The UPC code, associated department and unit price entered are stored in the UPC/EAN file and used for future UPC sales entries.
• When there is no capacity remaining in the file, the data is not stored in the file.
• The text of its associated department is applied to the entered UPC code.
• You can use the UPC learning function in the training mode. This may be convenient to practice when installing a scanning system.
To use the UPC learning function, follow the procedure below:
For the repeat entry, use the
o
key.
Receipt printKey operation example
qd
D
Undifined
UPC code
Ä
Scan an undifined UPC code
“NO RECORD” is displayed and beep sound occurs three times. Then, “PRICE -> DEPT” is displayed to guide you to enter unit price and associated department code.
Unit price Department key
Department key
Dept. code
When entering “0”
To cancel the operation
In case associated dept. is dept. 1 through dept. 20
In case associated dept. is dept. 21 through dept. 40
In case associated dept. is 41 and above.
“ENTER DEPT#” is displayed.
o
l
“NO RECORD” “PRICE -> DEPT” are displayed.
Ä
500
£
A
21
The register provides three types of subtotals:
Merchandise subtotal
Press the
m
key at any point during a transaction. The net sale subtotal - not including tax - will appear in
the display with the function message “MDSE ST”.
Taxable subtotal
Taxable 1 subtotal
Press the
T
and
s
keys in this order at any point during a transaction. The sale subtotal of
taxable 1 items will appear in the display with the function message “TAX1 ST”.
Taxable 2 subtotal
Press the
U
and
s
keys in this order at any point during a transaction. The sale subtotal of
taxable 2 items will appear in the display with the function message “TAX2 ST”.
Including-tax subtotal (complete subtotal)
Press the
s
key at any point during a transaction. The sale subtotal including tax will appear in the display
with the function message “SUBTOTAL”.

Cash or check tendering

Press the
s
key to get a complete tax subtotal, enter the amount tendered by your customer, then press the
A
key if it is a cash tender or press the Ckey if it is a check tender. When the amount tendered is greater than the amount of the sale, the register will show the change due amount with the function message “CHANGE”. Otherwise the register will show a deficit with the function message “DUE”. You now must make a correct tender entry.
Cash tendering
Check tendering
s
1000 C
Receipt printKey operation example
s
1000 A
Receipt printKey operation example

Finalization of Transaction

5

Displaying Subtotals

4
22

Cash or check sale that does not require entry

Enter items and press the
A
key if it is a cash sale or press the Cif it is a check sale. The register will
display the total sale amount.

Charge (credit) sale

Enter items and press a charge key (Xor Y).

Mixed-tender sale

You can perform mixed-tendering of check and cash, cash and charge, and check and charge.
Example: The customer pays $9.50 in cash and $40.00 by charge 2 for an including-tax subtotal of $49.50.
s
950 A
Y
Receipt printKey operation example
2500
§
3250
¶ X
Receipt printKey operation example
300
§
10
o
A
Receipt printKey operation example
In the case of check sale
23

Automatic tax

When the register is programmed with a tax rate (or tax table) and the tax status of an individual department is set for taxable, it computes the automatic tax on any item that is entered directly into the department or indirectly via a related PLU.
Example: Selling five $6.70 items (dept. 1, taxable 1) and one $7.15 item (PLU 85, taxable 2) for cash

Manual tax

The machine allows you to enter tax manually after it finalizes an item entry.
Example: Selling an $8.00 item (dept. 12) for cash with 50 cents as tax

Tax delete

You can delete the automatic tax on the taxable 1 and taxable 2 subtotal of each transaction by pressing the
t
key after the subtotal is displayed. To delete taxable 1 subtotal, press
T, s
to get taxable 1 subtotal, and then press tto delete the subtotal. To delete taxable 2 subtotal, press
U, s
to get taxable 2 subtotal, and then press tto delete the subtotal. To delete all taxable (1-4) subtotals, press
T, U
and
s
( “TAX ST 0.00” is displayed) and press
t
to delete all the taxable subtotals.
Example: Selling a $7.25 item (dept. 1, taxable 1) and another $5.15 item (dept. 11, taxable 2) for cash and
entering the sale as non-taxable
725
¡
515
œ
Ts
t
Us
t
A
Receipt printKey operation example
800
∑
50
t
A
Receipt printKey operation example
5 @670
¡
85
o
A
Receipt printKey operation example

Tax Calculation

6
24

OPTIONAL FEATURES

Discount and premium entries using the percent key

The percent key is used to apply a manually entered or preset discount or premium percent rate to individual items or to a merchandise subtotal. In the default setting, you can manually enter a discount percent rate to both individual items and merchandise subtotal. For manual entry of discount or premium percent rate, enter the rate (up to 100.00) with the numeric keys (you need a decimal point when you enter a fractional percent rate), and press a percent key. When using a preset rate (if programmed), press a percent key. When entry limit is programmed for a percent key, you can not enter a rate over the limit.
Percent calculation for merchandise subtotal
4
@
140
∞
570
m
10
%
A
Receipt printKey operation example

Auxiliary Entries

1

Tax status shift

The machine allows you to shift the programmed tax status of each department or the PLU key by pressing the
T
and/or
U
keys before those keys. After each entry is completed, the programmed tax status of each
key is resumed.
Example: Selling the following items for cash with their programmed tax status reversed
• One $13.45 item of dept. 16 (non-taxable) as a taxable 1 item
• One $7.00 item of PLU 25 (non-taxable) as a taxable 1 and 2 item
• One $4.00 item of dept. 11 (taxable 2) as a non-taxable item
• Two $10.50 items of dept. 1 (taxable 1) as taxable 2 items
1345
T¥
25
TUo
400
Uœ
1050
TU¡
¡
A
Receipt printKey operation example
25
Percent calculation for item entries

Discount and premium entries using the discount key

The discount key is used to apply a manually entered or preset discount or premium amount to individual items or to a merchandise subtotal. In the default setting, you can manually enter a discount amount to both individual items and merchandise subtotal. For manual entry of discount or premium amounts, enter the amount with the numeric keys, and press the discount key. When using a preset amount (if programmed), press the discount key. When entry digit limit is programmed for the discount key, you can not enter an amount over the limit.
Discount for merchandise subtotal
Discount for item entries
675
-
A
(When a discount amount of $0.75 is programmed.)
Receipt printKey operation example
575
§
10
o
m
100
-
A
Receipt printKey operation example
800
§
7 P5
%
15
o
&
A
(When premium and 15% are programmed for the &key)
Receipt printKey operation example
26

Refund entries

For departments 1 to 20, enter the refund amount and press the fkey, and then press the corresponding department key and for departments 21 to 40, enter the refund amount and press the
f
key, then press the
D
key and press the corresponding department key (when using the preset price, omit entering the amount).
In case of department 41 to 99, enter the department code and press the
f
key and the dkey, then enter
the refund amount and press the
d
key if necessary.
For a refund of a PLU item, enter the PLU code and press the
f
key, then press the
o
key.
For a refund of a subdepartment item, enter the PLU code and press the
f
key and
o
key, then enter the
refund amount and press the
o
key.
For a refund of an UPC item, press the
f
key and scan the barcode, or enter the UPC code and press the
f
and
o
in this order.
• When you disallowed the program setting of “PLU/UPC price look-up at refund entry” (job#16), you have to make the following operation for refund entry of PLU items and UPC items: For a refund of a PLU item, enter the PLU code and press the
f
key and
o
key, then enter
the refund amount and press the
o
key.
For a refund of an UPC item, press the
f
key and scan the barcode, then enter the refund
amount and press the
o
key, or enter the UPC code and press the fkey and
o
key,
then enter the refund amount and press the
o
key.
• For repeat entry of refund, press the same key again as you press the last or press the
o
key
when you scan a barcode.

Non-add code number entries and printing

You can enter a non-add code number such as a customer’s code number and credit card number, a maximum of 16 digits, at any point during the entry of a sale. The cash register will print it at once. To enter a non-add code number, enter the number and press the
s
key.
1230
s
1500
§ X
Receipt printKey operation example
250
f§
42
fd
100
d
7
@
13
fo
21
fo
150
o
fÄ
A
Receipt printKey operation example
27

Currency conversion

The register allows payment entries in a foreign currency (only cash payment is available). Pressing the
K
key creates a subtotal in the foreign currency. When using a programmed currency conversion rate, press the
K
key after item entries, then enter the
tendered amount in foreign currency if not exact amount payment, and press the
A
key. When making a manual entry of a currency conversion rate, after item entries, enter the conversion rate (0.0000 to 9999.9999; you need a decimal point when entering a fractional conversion rate) and press the
K
key,
then enter the tendered amount in foreign currency if not exact amount payment, and press the
A
key. In both cases, the change due will be displayed in domestic currency, and when the amount tendered is short, the deficit is shown in domestic currency.
• Press the
l
key after pressing the
K
key to cancel payment in a foreign currency.
• If programmed, a foreign currency symbol is printed.
Applying preset conversion rate
Applying manual conversion rate
Receipt printKey operation example
Domestic currency Conversion rate
Domestic currency
Foreign currency
Foreign currency symbol
(Printed if programmed)
Currency conversion
Amount tendered in foreign currency
(When a currency conversion rate 0.8063 is programmed for the
K
key.)
2300 § 4650
K
10000 A
Receipt printKey operation example

Auxiliary Payment Treatment

2
2300 § 4650
Conversion rate
1 P 275 K
10000 A
28

Received-on account and paid-out entries

When you receive on account from a customer or when you pay an amount to a vendor, use the
q
key or the
R
key respectively.
For the received-on-account (RA) entry, enter the amount, and press the
q
key.
For the paid-out (PO) entry, enter the amount and press the
R
key.
Cash tendering only available for RA and PO operation.

No sale (exchange)

When you need to open the drawer with no sale, press the
A
key. The drawer will open and printer will print
“NO SALE” on the receipt or journal. If you let the machine print a non-add code number before pressing the
A
key, a no sale entry is achieved and a non-add code number is printed.

Bottle return

This function is used to handle the deposit and payment (paid out) for returned empty bottles or cans. This function is applicable only to those departments that have been set for bottle return departments or their associated PLUs, subdepartments or UPCs.
(When dept. 40 is preprogrammed as a bottle return dept. and also a negative dept.)
10 @15
Dπ
A
Receipt printKey operation example
12345
s
4800
q
Receipt printKey operation example
You can achieve a programmed transaction by pressing the akey.
a
(a= 500
¶A
)
Receipt printKey operation example
Automatic Sequence Key (akey) Entries
3
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