Quick Reference
Copying
Making copies
Making a quick copy
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparenc ies, photo paper, or thi n media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the
paper guides.
3 From the printer control panel, press .
4 If you placed the document on the scanner glass, then touch
Finish the Job to return to the home screen.
Copying using the ADF
1 Load an original document faceup, short edge first into the
ADF.
Note: Do not load postcards, photos, small items,
transparenc ies, photo paper, or thi n media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 Adjust the paper guides.
3 On the home screen, touch Copy, or use the keypad to enter
the number of copies.
The copy screen appears.
4 Change the copy settings as needed.
5 Touch Copy It.
Copying using the scanner glass
1 Place an original document facedown on the scanner glass in
the upper left corner.
2 On the home screen, touch Copy, or use the keypad to enter
the number of copies.
The copy screen appears.
3 Change the copy settings as needed.
4 Touch Copy It.
5 If you have more pages to scan, then place the next document
on the scanner glass, and then touch Scan the Next Page.
6 Touch Finish the Job to return to the home screen.
Job interrupt
Job interrupt pauses the curren t print job and lets you print copies.
Note: The Job Interrupt setting must be On for this feature to
function.
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparenci es, photo paper, or thi n media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the
paper guides.
3 From the printer control panel, press .
4 If you placed the document on the scanner glass, then touch
Finish the Job to return to the home screen.
Canceling a copy job
Canceling a copy job while the document is in the ADF
When the ADF begins processing a document, the scanning screen
appears. To cancel the copy job, touch Cancel Job on the touch
screen.
A “Canceling scan job” screen appears. The ADF clears all pages in
the ADF and cancels the job.
Canceling a copy job while copying pages using the scanner glass
Touch Cancel Job on the touch screen.
A “Canceling scan job” screen appears. Once the job is canceled,
the copy screen appears.
Canceling a copy job while the pages are being printed
1 Touch Cancel Job on the touch screen, or press on the
keypad.
2 Touch the job you want to cancel.
3 Touch Delete Selected Jobs.
The remainder of the copy job is canceled. The home screen
appears.
E-mailing
Getting ready to e-mail
Setting up the e-mail function
For e-mail to operate, it must be turned on in the printer
configuration and have a valid IP address or gateway address. To
set up the e-mail function:
1 Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2 Click Settings.
3 Under Default Settings, click E-mail/FTP Settings.
4 Click E-mail Settings.
5 Click Setup E-mail Server.
6 Fill in the fields with the appropriate information.
7 Click Add.
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Configuring the e-mail settings
1 Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2 Click Settings.
3 Click E-mail/FTP Settings.
4 Click E-mail Settings.
5 Fill in the fields with the appropriate information.
6 Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the Embedded Web Server
1 Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2 Click Settings.
3 Under Other Settings, click Manage Shortcuts.
4 Click E-mail Shortcut Setup.
5 Type a unique name for the recipient, and then enter the e-
mail address.
Note: If you are entering multiple addresses, then separate
each address with a comma (,).
6 Select the scan settings (Format, Content, Color, and
Resolution).
7 Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are
prompted to select another number.
Creating an e-mail shortcut using the touch screen
1 On the home screen, touch E-mail.
2 Type the recipient's e-mail address.
To create a group of recipients, touch Next address, and then
type the next recipient’s e-mail address.
3 Touch Save as Shortcut.
4 Type a unique name for the shortcut, and then touch Enter.
5 Verify that the shortcut name and number are correct, and then
touch OK.
If the name or number is incorrect, then touch Cancel, and
then reenter the information.
Canceling an e-mail
• When using the ADF, touch Cancel Job while Scanning…
appears.
• When using the scanner glass, touch Cancel Job while
Scanning… appears or while Scan the Next Page /
Finish the Job appears.
Faxing
Sending a fax
Sending a fax using the printer control panel
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparenci es, photo paper, or thi n media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the
paper guides.
3 On the home screen, touch Fax.
4 Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number, and then enter the
recipient's telephone number or shortcut number, or search
the address book.
Note: To place a dial pause within a fax number, press
The dial pause appears as a comma in the “Fax to” box. Use
this feature if you need to dial an outside line first.
5 Touch Fax It.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents
without leaving your desk. This gives you the flexibility of faxing
documents directly from software programs.
For Windows users
1 With a file open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click the Other Options tab, and then click Fax.
4 On the Fax screen, type the name and number of the fax
recipient.
5 Click OK, and then click OK again.
6 Click Send.
For Mac OS X version 10.5 users
The steps for sending a fax from the computer vary depending on
your operating system. For specific instructions using other
Macintosh OS versions, see your Mac OS Help.
1 With a document open, choose File > Print.
2 From the Printer pop-up menu, choose your printer.
Note: In order to see the fax options on the Print dialog, you
must use the fax driver for your printer. To install the fax driver,
choose Add a printer, and then install the printer again with
a different name, choosing the fax version of the driver.
3 Enter the fax information (for example, the name and number
of the fax recipient).
4 Click Fax.
.
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Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on
the printer control panel each time you want to send a fax, you
can create a permanent fax destination and assign a shortcut
number. A shortcut can be created to a single fax number or a
group of fax numbers.
1 Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2 Click Settings.
3 Click Manage Shortcuts.
Note: A password may be required. If you do not have an ID
and password, get one from your system support person.
4 Click Fax Shortcut Setup.
5 Type a unique name for the shortcut, and then enter the fax
number.
To create a multiple-number shortcut, enter the fax numbers
for the group.
Note: Separate each fax number in the group with a
semicolon (;).
6 Assign a shortcut number.
If you enter a number that is already in use, then you are
prompted to select another number.
7 Click Add.
Creating a fax destination shortcut using the touch screen
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparenc ies, photo paper, or thi n media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the
paper guides.
3 On the home screen, touch Fax.
4 Enter the fax number.
To create a group of fax numbers, touch Next number, and
then enter the next fax number.
5 Touch Save as Shortcut.
6 Enter a name for the shortcut.
7 Verify that the shortcut name and number are correct, and then
touch OK. If the name or number is incorrect, then touch
Cancel, and then reenter the information.
If you enter a number that is already in use, then you are
prompted to select another number.
8 Touch Fax It to sen d t he fax , o r t ouc h to return to the home
screen.
Scanning to an FTP address
Scanning to an FTP address
Scanning to an FTP address using the keypad
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparenci es, photo paper, or thi n media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the
paper guides.
3 On the home screen, touch FTP.
4 Type the FTP address.
5 Touch Send It.
Scanning to an FTP address using a shortcut number
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparenci es, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the
paper guides.
3 Press #, and then enter the FTP shortcut number.
4 Touch Send It.
Scanning to an FTP address using the address book
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparenci es, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the
paper guides.
3 On the home screen, touch FTP.
4 Touch Search Address Book.
5 Type the name or part of the name you are searching for, and
then touch Search.
6 Touch the name that you want to add to the To field.
7 Touch Send It.
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Scanning to a computer or flash drive
Scanning to a computer
1 Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2 Click Scan Profile.
3 Click Create.
4 Select your scan settings, and then click Next.
5 Select a location on your computer where you want to save
the scanned output file.
6 Enter a scan name.
The scan name is the na me that appear s in the Scan P rofile list
on the display.
7 Click Submit.
8 Review the instructions on the Scan Profile screen.
A shortcut number was automatically assigned when you
clicked Submit. You can use this shortcut number when you
are ready to scan your documents.
a Load an origin al document faceup, short edge first into the
ADF or facedown on the scanner glass.
c Press , and then enter the shortcut number using the
keypad, or touch Held Jobs on the home screen, and then
touch Profiles.
d After you enter the shortcu t number, the scanner scans an d
sends the document to the directory or program you
specified. If you touched Profiles on the home screen, then
locate your shortcut on the list.
9 Return to the computer to view the file.
The output file is saved in the location you specified or
launched in the program you specified.
Scanning to a flash drive
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparenci es, photo paper, or thi n media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the
paper guides.
3 Insert the flash drive into the USB port on the front of the
printer.
The Held Jobs screen appears.
4 Touch Scan to USB drive.
5 Select the scan settings.
6 Touch Scan It.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on
the scanner glass.
b If you are loading a documen t into the ADF, then adjust the
paper guides.
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