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DP-8020P
User Manual
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Operating Instruction
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Operating Instruction
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Operating Instruction
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User Manual
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Panasonic DP-8020P, DP-8045, DP-8020E, UF-9000, DP-4530 User Manual

Operating Instructions
(For Facsimile and Internet Fax)
Digital Colour Imaging Systems
Model No.
Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.)
English

Operating Instructions

The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.
Operating Instructions (For Setting Up)
This manual contains essential information for setting up the machine.
Accessories
Operating Instructions CD
Copy Function
Describes how to make a Colour Copy with creative features.
Facsimile and Internet Fax Function
(The Facsimile function is available when the optional G3 Fax Communication Board is installed.) Describes how to send/receive a Facsimile/Internet Fax, and describes the course of action to take when a trouble message appears, etc.
Operating Instructions (For Basic Operations)
This manual contains essential information for proper operation of the machine. It describes basic Copy, Print, Facsimile/Internet Fax, Scan/Email, and other functions. For a more detailed explanation of each function, please refer to the Operating Instruction manuals included on two CD-ROM as illustrated below.
Operating Instructions CD
Contains manuals with detailed information for Copy, Facsimile/Internet Fax, Scan/Email functions, Function Parameters and User Authentication.
Document Management System CD
Contains the Panasonic Document Management System Application software, and manuals with detailed information for the Print function, and Panasonic Document Management System Application software.
Document Management System CD
Print Function
Describes how to print with colour and change the default printer settings, and describes the course of action to take when a problem message appears, etc.
Application Software
Describes how to use the application software. Ex:Panafax Desktop, Fax Driver, Quick
Image Navigator, Device Monitor/ Device Explorer, Network Config/ Add Editor
2
Scan and Email Function
Describes how to scan and how to send Email through the machine.
Function Parameters
Describes how to change the default settings of each function using the Control Panel of the machine.
User Authentication
Describes how to enable and use the User Authentication function.

Conventions

Icons

The following icons are used in this manual.
Icon Description
Indicates important information that must be read in detail.
Indicates reference information.

Notation

The following notation is used in this manual.
Notation Description
For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch
Panel Display are depicted as “xxx”. Ex: Press the Start key and select “More Menus”.
3

Table of Contents

Chapter 1 Getting To Know Your Machine
Menu Map............................................................................................................................ 10
Chapter 2 Basic Fax Transmission
Fax Transmission Procedure............................................................................................... 14
Entering a Destination ......................................................................................................... 16
Manual Dialling................................................................................................................ 16
Using the Address Book.................................................................................................. 18
Searching for a Destination............................................................................... “Search”20
Redialling ........................................................................................................... “Redial”23
Preventing Accidental Transmission to Multiple Destinations ..................“Multi Station”24
Confirming the Destination.............................................................. “Destinations: ###”25
Transmission with Destination Monitoring ............................................................“Monitor”28
Talking to the Remote Party Before Transmission .............................................................. 29
Setting Original Quality.................................................................................. “Quality Adj.”30
Setting the Original Size.............................................................................. “Original Size”34
Transmitting 2-Sided Originals ...............................................................“2-Sided Original”36
Verification Stamp ..............................................................................“Verification Stamp”38
Transmitting a Document Stored in Memory....................................................... “Memory”40
Job Build and SADF ........................................................................“Job Build and SADF”42
Direct Transmission.................................................................................................“Direct”44
Verifying Communication Status ............................................................... “Comm. Status”46
Rotated Transmission.......................................................................................................... 47
Batch Transmission............................................................................................................. 48
Getting an Outside Line Using PIN Code Access ............................................................... 49
Using Program Keys................................................................................“Program/Group”50
Cancelling a Communication............................................................................................... 52
To Cancel Memory Transmission: .................................................................................. 52
To Cancel Direct Transmission: ...................................................................................... 53
Dial Prefix ............................................................................................................................ 54
Chapter 3 Convenient Fax Features
Time Controlled Communication (Deferred)........................................................................ 56
Deferred Transmission................................................................................... “Transmit”56
Deferred Polling ................................................................................................“Polling”58
Polling.................................................................................................................................. 60
Polling ............................................................................................................... “Polling”60
4
Storing Documents to be Polled ......................................................................... “Polled”62
Using a Mailbox (Confidential Communication).................................................. “Mail Box”64
What is Confidential Communication?............................................................................. 64
Confidential Transmission ............................................................................................... 65
Confidential Polling.......................................................................................................... 66
Storing Documents for Confidential Polling ..................................................................... 67
Printing a Received Confidential Document .................................................................... 68
Deleting a Confidential Document................................................................................... 70
Sub-Address Communication ..................................................... “Sub Address Transmit”72
What is Sub-Addressing?................................................................................................ 72
Sub-Addressed Transmission Using Address Book........................................................ 73
Sub-Addressed Transmission Using Manual Dialling...................................................... 75
Password Communication ....................................................................... “Password XMT”76
What is Password Communication?................................................................................ 76
Password Transmission .................................................................................................. 77
Setting Password-Protected Transmission...................................................................... 78
Printing Communication Journal..............................................................“Comm. Journal”80
Transmitting a Document with a Cover Sheet ..............................................“Cover Sheet”82
Chapter 4 Fax Reception
Receiving Documents.......................................................................................................... 84
Automatic Reception ....................................................................................................... 84
Manual Reception............................................................................................................ 85
Print Reduction and Duplex Recording................................................................................ 86
Print Reduction................................................................................................................ 86
Duplex Recording............................................................................................................ 87
Substitute Memory Reception.............................................................................................. 88
Convenient Reception Features .......................................................................................... 90
Selective Reception......................................................................................................... 90
Fax Forwarding................................................................................................................ 91
Password-Reception ....................................................................................................... 92
Junk Fax Filter.................................................................................................................93
Receive to Memory........................................................................... “Receive to Memory”94
What is Memory Reception? ........................................................................................... 94
Programming Memory Reception.................................................................................... 95
Printing a Document Received in Memory ...................................................................... 96
Chapter 5 Internet Fax
What is Internet Fax?...........................................................................................................98
What is Internet Fax? ...................................................................................................... 98
Using the Internet Fax Feature........................................................................................ 99
5
What Internet Fax Can Do................................................................................................... 100
Sending Email ................................................................................................................. 100
Receiving Email .............................................................................................................. 101
Inbound Routing.............................................................................................................. 101
Relay Transmission......................................................................................................... 102
Message Delivery Notice (MDN)..................................................................................... 103
Direct Internet Fax Transmission (Using Direct SMTP) .................................................. 104
Tips for Internet Fax ............................................................................................................ 106
Preparing to Use Internet Fax ............................................................................................. 108
Program Network Parameters......................................................................................... 108
Sending an Email Procedure............................................................................................... 110
Entering an Email Address.................................................................................................. 112
Using the Onscreen Keyboard ........................................................................................ 112
Using the Address Book.................................................................................................. 114
Searching for Destinations ................................................................................ “Search”116
Using Cc, Bcc and From...................................................................................................... 120
Setting Cc and Bcc.......................................................................................................... 121
Setting From Field........................................................................................................... 122
Setting Subject ................................................................................................................ 123
Confirming the Destination.............................................................................................. 123
Setting a File Type and a File Name ................................................“File Type and Name”124
Emailing an A3-Sized Document............................................................... “A3 Email XMT”126
Setting Message Delivery Notice (MDN) ................................................. “Delivery Notice”128
When Email Transmission Fails .......................................................................................... 130
Using a Completion Notice ................................................................ “Completion Notice”131
Receiving an Email..............................................................................................................132
Configuring to Receive Email.......................................................................................... 132
Receiving Email Automatically ........................................................................................ 132
Receiving Email Manually ............................................................................ “Get Email”133
Receiving Email with the Program Key ........................................................................... 134
Receiving an Email on a Computer..................................................................................... 136
Receiving Email on Your Computer ................................................................................ 136
Opening Email................................................................................................................. 137
Inbound Routing .................................................................................................................. 138
What is Inbound Routing?............................................................................................... 138
Routing Setup Flow......................................................................................................... 139
Settings for Inbound Routing........................................................................................... 140
Programming the Address Book for Inbound Routing..................................................... 141
Using the Relay Feature...................................................................................................... 144
What is the Relay Feature?............................................................................................. 144
Setting up a Relayed Transmission Network .................................................................. 146
Example of a Relayed Transmission Network ................................................................ 147
Sample Entries in Address Book..................................................................................... 148
6
Function Parameters for Relay Stations.......................................................................... 150
Settings for Initial Sending Station................................................................................... 151
Adding End Receiving Stations for Relayed Transmission ............................................. 152
Relayed Transmission from Internet Fax................................................. “Lan Relay XMT”154
Relayed Transmission from PC ........................................................................................... 156
Requesting a Relayed Transmission from a Computer................................................... 157
Convenient Application Software..................................................................................... 158
Result of Relayed Transmission .......................................................................................... 160
Useful Terms to Remember................................................................................................. 162
DHCP (Dynamic Host Configuration Protocol) ................................................................ 162
SMTP Authentication....................................................................................................... 162
Chapter 6 Handling Communication Reservation Files
Editing a Communication Reservation File.......................................................... “File List”164
Displaying a Communication Reservation File List ......................................................... 164
Reading the Reservation Report ..................................................................................... 165
Editing Communication Reservations...............................................“Change Time/Stn”166
Deleting a Communication Reservation File ...............................................“Delete File”168
Printing a Communication Reservation File .................................................. “Print File”169
Adding Documents to a Communication Reservation File .................. “Add Document”170
Resending an Incomplete Document .............................................“Retry Incomp. File”171
Chapter 7 Program Destinations/Program Keys
Address Book ...................................................................................................................... 172
What is Address Book? ................................................................................................... 172
Items Allowed for Entry in the Address Book .................................................................. 172
Adding a Fax Number into the Address Book ..................“01 Add Telephone Number”173
Adding an Email Address to Address Book.............................“02 Add Email Address”175
Editing Address Book ...................................................................... “03 Modify Station”177
Deleting a Destination from Address Book....................................... “04 Delete Station”178
Printing the Address Book List ........................................“00 Print Address Book List”179
Program Keys...................................................................................................................... 180
What is Program Key?..................................................................................................... 180
Programmable Items ....................................................................................................... 180
Setting for Program Dialling............................................................... “02 Program Dial”181
Setting for Group Dialling ...................................................................... “01 Group Dial”183
Editing a Group Dialling.............................................................“03 Modify Group Dial”185
Deleting the Program Key Setting ......................................... “04 Delete Program/GRP”187
Printing the Program List.......................................................... “00 Print Program List”188
Programming Email Manual Reception on Program Keys ......... “05 Manual POP RCV”189
7
Chapter 8 Reading Reports/Lists
Transaction Journal.............................................................................................. “Journal”192
Printing Transaction Journal ........................................................................................... 192
Viewing Communication Results on Touch Panel Display.............................................. 193
Reading Transaction Journal .......................................................................................... 194
Communication Journal...........................................................................“Comm. Journal”196
Address Book List.............................................................................. “Address Book List”200
Printing Address Book List .............................................................................................. 200
Reading Address Book List............................................................................................. 201
Program List ................................................................................................“Program List”202
Printing Program List....................................................................................................... 202
Reading Program List ..................................................................................................... 203
Fax Parameter List ............................................................................“Fax Parameter List”204
Printing Fax Parameter List............................................................................................. 204
Reading Fax Parameter List ........................................................................................... 205
Individual XMT Journal ........................................................................ “IND. XMT Journal”206
Printing Individual XMT Journal ...................................................................................... 206
Reading Individual XMT Journal ..................................................................................... 207
Chapter 9 Solving Problems
Tips for Solving Problems.................................................................................................... 210
Information Codes ...............................................................................................................212
Power Failure ...................................................................................................................... 218
Checking the Telephone Line.............................................................................................. 219
Chapter 10 Appendix
Replacing the Verification Stamp ........................................................................................ 220
Index.................................................................................................................................... 222
8
Memo
9
Chapter 1

Getting To Know Your Machine

Menu Map

Chapter 1 Getting To Know Your Machine
The main screen and menu for Fax features are as follows.
Basic Menu:
See page 11.
Address Book Screen
Number Pad Screen
More Menus: See page 12.
Redial:
See page 23.
Monitor:
See page 28.
Search Screen
10
Refer to Manual Dialling (see page 16).
Refer to Searching for a Destination (see page 20).
Email Screen
Refer to Sending an Email Procedure (see page 110).
Basic Menu Screen
Chapter 1 Getting To Know Your Machine
• Quality Adj. (Setting Original Quality : See page 30)
• File Type and Name (Setting a File Type and a File Name : See page 124)
• Original Size (Setting the Original Size : See page 34)
• 2-Sided Original (Transmitting 2-Sided Originals : See page 36)
• Job Build and SADF (Job Build and SADF : See page 42)
• Verification Stamp (Verification Stamp : See page 38)
• Memory (Transmitting a Document Stored in Memory : See page 40)
•Direct (Direct Transmission : See page 44)
• Comm. Status (Verifying Communication Status : See page 46)
• Completion Notice (Using a Completion Notice : See page 131)
• Get Email (Receiving an Email : See page 132)
11
More Menus > Advanced Comm. Screen
Chapter 1 Getting To Know Your Machine
• Deferred Comm.
• Polling Polling (Polling : See page 60)
• Advanced Comm.
More Menus > Select Mode Screen
Transmit (Deferred Transmission : See page 56)
Polling (Deferred Polling : See page 58)
Polled (Storing Documents to be Polled : See page 62)
Mail Box (
Sub Address Transmit (
Lan Relay XMT (Relayed Transmission from Internet Fax : See page 154)
Using a Mailbox (Confidential Communication) : See page 64
Sub-Address Communication : See page 72
)
)
12
• Password XMT (Password Transmission : See page 77)
• Comm. Journal (Printing Communication Journal : See page 80)
• Cover Sheet (Transmitting a Document with a Cover Sheet : See page 82)
• Receive to Memory (Receive to Memory : See page 94)
• A3 Email XMT (Emailing an A3-Sized Document : See page 126)
• Delivery Notice (Setting Message Delivery Notice (MDN) : See page 128)
More Menus > Edit File Mode Screen
•File List (Displaying a Communication Reservation File List : See page 164)
• Change Time/Stn (Editing Communication Reservations : See page 166)
• Delete File (Deleting a Communication Reservation File : See page 168)
• Print File (Printing a Communication Reservation File : See page 169)
Chapter 1 Getting To Know Your Machine
•
Add Document (Adding Documents to a Communication Reservation File : See page 170
• Retry Incomp. File (Resending an Incomplete Document : See page 171)
More Menus > Print Out Screen
• Journal (Transaction Journal : See page 192)
)
• Address Book List (Address Book List : See page 200)
• Program List (Program List : See page 202)
• Fax Parameter List (Fax Parameter List : See page 204)
• IND. XMT Journal (Individual XMT Journal : See page 206)
13
Chapter 2
Chapter 2 Basic Fax Transmission

Fax Transmission Procedure

The basic procedure of transmitting a fax on this machine is as follows.
1
Place original(s).
Select “Basic Menu” if additional settings are required.
Face up. Up to 100 sheets
2
(80 g/m
/ A4)

Basic Fax Transmission

Used memory
Face down. Align with the top left corner. Close ADF.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
z If the available memory is not sufficient,
Memory transmission may not be possible. If this happens, use Direct transmission instead. Refer to Direct Transmission (see page 44).
2
Press the Fax key to open the Fax screen.
z Setting Original Quality (See page 30)
z Setting the Original Size (See page 34)
z Transmitting 2-Sided Originals (See page
36)
z Job Build and SADF (See page 42)
z Verification Stamp (See page 38)
z Transmitting a Document Stored in
Memory (See page 40)
z Direct Transmission (See page 44)
z Verifying Communication Status (See
page 46)
14
3
Enter the fax number using the Keypad, or select a destination.
or
z If the line is busy, the number is automatically
redialled. The call waiting message appears on the display while auto-dialling.
Chapter 2 Basic Fax Transmission
z Refer to Entering a Destination (see page
16).
4
Press the Start key.
The original(s) are stored into memory with a file number. Then starts dialling the telephone number.
z For instructions on how to cancel a transmission,
refer to Cancelling a Communication (see page
52).
z When sending from the Platen Glass, place the
next original and follow the instructions displayed on the Touch Panel Display.
z A communication journal is printed if the
transmission fails (Ex: Remote station is busy).
z Press the Reset key to return the machine to the
initial screen of the current active mode.
15

Entering a Destination

Chapter 2 Basic Fax Transmission
Stations can be entered by using the following methods or a combination of these:

Manual Dialling

Using the Address Book
Use a Key Name (See page 18)
Select from “Favourites” (See page 18)
Use Group Dialling (See page 19)
Searching for a Destination
Search through the Address Book (Local Search) (See page 20)
Search through the LDAP Server (LDAP Search) (See page 21) (This feature is available in certain countries only.)
Redialling
Use the last dialled remote station. (See page 23)
Enter the telephone number directly. (See below)
Use the pre-programmed Address Book.
Search the Address Book or the Global directory service (LDAP).
Manual Dialling
To enter a destination telephone number, follow the steps below.
z This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”.
1
Follow the step 1 and 2 on page 14.
2
Enter the fax number using the Keypad.
The Number Pad screen opens automatically.
z Telephone number field is limited to 36-digit
in length.
z
For transmission to additional destinations, enter their fax numbers, and then select “ after each destination. When you finish entering the last destination’s fax number, select “
z When the Function Parameter “137 Re-
enter Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”, enter the fax number twice for manual dialling. For more details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner of the screen.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
z Fax number entry is also possible from the
“Number Pad” in the Address Book screen, instead of the Control Panel Keypad.
OK
”. (Do not select “
Set
” at this time.)
Set
”
16
Number Pad Screen Using “Redial/Pause”
z If you are using a PBX, enter the external
access number first, and then select “Redial/Pause” before entering the fax number.
Ex: Enter 9 for the outside access number, select “Redial/Pause”, and then enter the fax number.
Inserts a pause each time it is selected. The pause is represented by a “-” symbol.
Used to access some features of your PBX.
Select when entering a sub-address number.
The sub-address is represented by an “s” symbol.
Select when entering additional destinations.
z Do not select “Set” for a
single destination.
Using “✱”
z This feature is available in certain countries
only.
z A “/” symbol appears when “Tone” is
changed to “Pulse” in “06 Dialling Method”.
z The standard setting for “06 Dialling
Method” is “Tone”.
Ex:
After entering 9, select “✱” to switch to tone dialling.
Pause symbol
Chapter 2 Basic Fax Transmission
Select “Clear” to delete an erroneous entry, one digit at a time.
Ton e s ym b ol
Using “Sub-Address”
z Select “Sub-Address” to enter a sub-
address destination after the fax number. Refer to Sub-Addressed Transmission
Using Manual Dialling (see page 75).
Ex:
After entering 4, select “Sub-Address”, and then enter the Sub-address.
Sub-address symbol
3
Press the Start key.
The original(s) are stored into memory with a file number. Then starts dialling the telephone number.
17

Using the Address Book

Chapter 2 Basic Fax Transmission
Use a Key Name
If a destination is registered in the Address Book, it can be selected by using a Key Name.
z The fax numbers must be pre-programmed into
the Address Book. Refer to Adding a Fax Number into the Address Book (see page 173).
1
Follow the step 1 and 2 on page 14.
2
Select the Key Name tab.
Select from “Favourites”
If a destination is registered as a Favourite in the Address Book, it can be selected using the “Favourites” tab.
z The fax numbers must be pre-programmed into
the Address Book. Refer to Adding a Fax Number into the Address Book (see page 173).
1
Follow the step 1 and 2 on page 14.
2
Select “Favourites” to display the Favourites screen.
3
Select the desired destination.
z To cancel a choice, select the same
destination again.
z To enter additional destinations, repeat
steps 2 and 3.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner of the screen.
4
Press the Start key.
The original(s) are stored into memory with a file number. Then starts dialling the telephone number.
3
Select the desired destination.
z To cancel a choice, select the same
destination again.
z For transmission to additional destinations,
press the relevant keys.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner of the screen.
4
Press the Start key.
The original(s) are stored into memory with a file number. Then starts dialling the telephone number.
18
Use Group Dialling
For transmission to multiple destinations using group dialling, follow the steps below.
z
The group dialling button must be pre­programmed. Refer to (see page 183)
1
Follow the step 1 and 2 on page 14.
2
Select “Program/Group”.
.
Setting for Group Dialling
Chapter 2 Basic Fax Transmission
3
Select the button for the desired destination group.
z To cancel a choice, select the same
destination again.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner of the screen.
4
Press the Start key.
The original(s) are stored into memory with a file number. Then starts dialling the telephone number.
19

Searching for a Destination

Chapter 2 Basic Fax Transmission
Search through the Address Book (Local Search)
Select “Search” to look through the Address Book for the desired destination by the entry name.
z Select “Global” to search fax numbers or Email addresses in the LDAP server (see page 21).
z This feature is available in certain countries only.
1
Follow the step 1 and 2 on page 14.
2
Select “Search”.
4
Select a destination, and then select “OK”.
3
Enter the first few letters of the Key Name you are searching for.
The search result appears.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z Select or to scroll the search results.
z Multiple destinations cannot be selected at a
time.
5
Press the Start key.
The original(s) are stored into memory with a file number. Then starts dialling the telephone number.
20
Search through the LDAP Server (LDAP Search)
LDAP search is a feature that searches through the Address Book of an LDAP server on the network for fax numbers or Email addresses.
Select “Global” on the displayed screen to use the LDAP Search feature.
Contact your network administrator to check whether the LDAP Search feature is available in your particular environment.
z This feature is available in certain countries only.
z The LDAP server must be configured before use. For more details, refer to Fax/Email Settings in the
Operating Instructions (For Function Parameters) of provided CD-ROM.
1
Follow the step 1 and 2 on page 14.
4
Enter a search letter, and then select “Search”.
2
Select “Search”.
The search result appears.
Chapter 2 Basic Fax Transmission
3
Select “Global”.
z You can search for station names, Email
addresses, and fax numbers.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z A message appears if there are more than
100 matches. Select “Yes” to search by a more detailed keyword. Select “No” to continue the search.
z Select “Local” to exit the LDAP search
screen.
Continued on the next page...
21
5
Select “Fax Number” to display a list
Chapter 2 Basic Fax Transmission
of destinations.
6
Select a destination, and then select
z To add the found destination to the Address
Book, select “Add to Local” on the LDAP search screen, enter an entry name, and then select “OK”. (If you are using a PBX, you need to register a telephone number with the dial prefix.)
“OK”.
7
Select “OK”, and then press the Start key.
z Only one destination can be selected.
z You can change the entry screen by
selecting “Email” or “Fax Number”.
z Select or to scroll the search results.
z Select “Detail” to open the more detailed
information screen.
Select “Close” to exit the detailed information screen.
z To cancel a search operation, select
“Cancel”.
z A message appears if an error occurs during
the search.
22

Redialling

To redial the most recently dialled number, follow the steps below.
z The “Redial” button cannot be used when the Function Parameter “136 Restrict Direct Dial” (Fax/Email
Settings > Fax Parameters) is set to “Valid”.
1
Follow the step 1 and 2 on page 14.
2
Select “Redial”.
3
Confirm that this is the fax number that you want to send to, and then select
“OK”.
Chapter 2 Basic Fax Transmission
z When the Function Parameter “137 Re-
enter Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”, a message appears on the Number Pad screen prompting to re-enter the fax number for confirmation.
4
Press the Start key.
The original(s) are stored into memory with a file number. Then starts dialling the telephone number.
23

Preventing Accidental Transmission to Multiple Destinations

Chapter 2 Basic Fax Transmission
This function can prevent accidental transmission of documents to multiple destinations. It is useful when sending documents to a single destination.
Setting the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) to “Off” or “Invalid” can prevent accidental transmission of documents to multiple destinations.
When “117 Multi Station (HOME)” is set to “Off”, the “Multi Station” button is displayed on the Touch Panel Display.
z For instructions on how to set the Function Parameter “117 Multi Station (HOME)” to “Off” or “Invalid”, refer to
Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z An error message appears if you select multiple destinations when the “Multi Station” button is displayed in
blue or the Function Parameter “117 Multi Station (HOME)” is set to “Invalid”.
Temporarily Enabling Transmission to Multiple Destinations
Even when the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) is set to “Off”, the transmission to multiple destinations can be enabled temporarily.
1
Select “Multi Station”.
The “Multi Station” button changes to yellow, and the document can be sent to multiple destinations.
24

Confirming the Destination

Confirming the Destination
You can confirm the entered destinations.
1
Select “Destinations: ###”. (###: Number of selected addresses)
2
Select the desired field button, and confirm destinations.
When Confirmation of the
Destinations is Always Required
When the Function Parameter “125 Confirm Stations” (Fax/Email Settings > Fax
Parameters) is set, a message prompting the confirmation of destinations appears if the Start key is pressed before the destinations are confirmed.
z For instructions on how to set the Function
Parameter “125 Confirm Stations”, refer to Fax/ Email Settings in the Operating Instructions (For
Function Parameters) of provided CD-ROM.
1
When the message appears, select “Close”.
Chapter 2 Basic Fax Transmission
z To add a destination, select “OK”, and then
select the desired destination.
z To delete a destination, select a destination,
and then select “Delete” and “Yes”.
z Only Email addresses entered directly as a
destination can be edited using the onscreen Keyboard.
3
Select “OK”.
2
Select “Destinations: ###”. (###: Number of selected addresses)
Continued on the next page...
25
3
Select the desired field button, and
Chapter 2 Basic Fax Transmission
confirm destinations.
z To add a destination, select “OK”, and then
select the desired destination. Select “Destinations: ###” to confirm the destinations again.
z To delete a destination, select a destination,
and then select “Delete” and “Yes”.
4
Select “OK”, and then press the Start key.
z The original(s) are stored into memory with
a file number. Then the Fax transmission starts.
26
Memo
Chapter 2 Basic Fax Transmission
27

Transmission with Destination Monitoring

Chapter 2 Basic Fax Transmission
Select “
To monitor the status of a remote station, follow the steps below.
z This function is not available when the Function Parameter “137 Re-enter Direct Dial” (Fax/Email Settings >
1
Monitor
Fax Parameters) is set to “Valid”.
” on the Touch Panel Display to obtain a dial tone. This feature is called “On-hook dialling”.
Place original(s).
z If the Platen Glass is used, only one page
can be transmitted at a time.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
Press the Fax key.
3
Select “Monitor”.
The Monitor screen appears, and you will hear a dialling tone through the monitor speaker.
Raises the monitor volume.
Lowers the monitor volume.
Select once to recall the last dialled fax number.
Select twice to insert a pause (dialling interval).
5
When you hear a beep, press the Start key.
z For instructions on how to cancel a
transmission, refer to To Cancel Direct Transmission: (see page 53).
z Press the Reset key to return the machine
to the initial screen of the current active mode.
28
4
Enter the fax number of the destination.
z When the Function Parameter “136 Restrict
Direct Dial” is set to “Valid”, manual input of
fax numbers is not available. Select a destination from the “Address Book”.

Talking to the Remote Party Before Transmission

If an external telephone is connected to your machine, you can send a fax after talking to the remote party on the phone. Follow the steps below.
1
Place original(s).
z If the Platen Glass is used, only one page
can be transmitted at a time.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
Press the Fax key.
3
Lift the handset of the external telephone.
4
Dial the telephone number.
Chapter 2 Basic Fax Transmission
5
Talk to the remote party, and then tell the other party to get ready for
receiving fax.
6
When a beep is heard, press the Start key, and then place the handset back
on the cradle.
Transmission starts.
z For instructions on how to cancel a
transmission, refer to To Cancel Direct Transmission: (see page 53).
29

Setting Original Quality

Chapter 2 Basic Fax Transmission
Original Type
Original type can be specified to suit your needs. You can select from text-only original, photo-only original, or original in which text and photos are mixed.
Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages to be sent.
Text Photo Text/Photo
Density
Adjust the density according to your requirements.
Lighter Darker
Resolution
Adjust the resolution according to your requirements.
Ordinary original
z The standard setting can be changed by setting the Function Parameters “03 Original (HOME)”, “
(HOME)
For instructions on how to change the setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
”, and “
02 Resolution (HOME)” (Fax/Email Settings > Fax Parameters).
Original containing small characters or graphics
FineStd
Original containing detailed drawings or text
Fine, S-Fine, or 600dpi
01 Density
30
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