Panasonic DP-8020P, DP-8045, DP-8020E, UF-9000, DP-4530 User Manual

Operating Instructions

(For Facsimile and Internet Fax)

Digital Colour Imaging Systems

Model No.

DP-C405 / C305 / C265

Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.)

English

Operating Instructions

The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.

Operating Instructions (For Setting Up)

This manual contains essential information for setting up the machine.

Accessories

Operating Instructions CD

Copy Function

Describes how to make a Colour Copy with creative features.

Facsimile and Internet Fax Function

(The Facsimile function is available when the optional G3 Fax Communication Board is installed.) Describes how to send/receive a Facsimile/Internet Fax, and describes the course of action to take when a trouble message appears, etc.

Operating Instructions (For Basic Operations)

This manual contains essential information for proper operation of the machine. It describes basic Copy, Print, Facsimile/Internet Fax, Scan/Email, and other functions. For a more detailed explanation of each function, please refer to the Operating Instruction manuals included on two CD-ROM as illustrated below.

Operating Instructions CD

Contains manuals with detailed information for Copy, Facsimile/Internet Fax, Scan/Email functions, Function Parameters and User Authentication.

Document Management System CD

Contains the Panasonic Document Management System Application software, and manuals with detailed information for the Print function, and Panasonic Document Management System Application software.

Document Management System CD

Print Function

Describes how to print with colour and change the default printer settings, and describes the course of action to take when a problem message appears, etc.

Application Software

Describes how to use the application software. Ex:Panafax Desktop, Fax Driver, Quick

Image Navigator, Device Monitor/ Device Explorer, Network Config/ Add Editor

Scan and Email Function

Describes how to scan and how to send Email through the machine.

Function Parameters

Describes how to change the default settings of each function using the Control Panel of the machine.

User Authentication

Describes how to enable and use the User Authentication function.

Conventions

Icons

The following icons are used in this manual.

Icon Description

Indicates important information that must be read in detail.

Indicates reference information.

Notation

The following notation is used in this manual.

Notation Description

For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch

Panel Display are depicted as “xxx”. Ex: Press the Start key and select “More Menus”.

Chapter 1 Getting To Know Your Machine

Menu Map............................................................................................................................ 10

Chapter 2 Basic Fax Transmission

Fax Transmission Procedure............................................................................................... 14

Entering a Destination ......................................................................................................... 16

Manual Dialling................................................................................................................ 16

Using the Address Book.................................................................................................. 18

Searching for a Destination............................................................................... “Search”20

Redialling ........................................................................................................... “Redial”23

Preventing Accidental Transmission to Multiple Destinations ..................“Multi Station”24

Confirming the Destination.............................................................. “Destinations: ###”25

Transmission with Destination Monitoring ............................................................“Monitor”28

Talking to the Remote Party Before Transmission .............................................................. 29

Setting Original Quality.................................................................................. “Quality Adj.”30

Setting the Original Size.............................................................................. “Original Size”34

Transmitting 2-Sided Originals ...............................................................“2-Sided Original”36

Verification Stamp ..............................................................................“Verification Stamp”38

Transmitting a Document Stored in Memory....................................................... “Memory”40

Job Build and SADF ........................................................................“Job Build and SADF”42

Direct Transmission.................................................................................................“Direct”44

Verifying Communication Status ............................................................... “Comm. Status”46

Rotated Transmission.......................................................................................................... 47

Batch Transmission............................................................................................................. 48

Getting an Outside Line Using PIN Code Access ............................................................... 49

Using Program Keys................................................................................“Program/Group”50

Cancelling a Communication............................................................................................... 52

To Cancel Memory Transmission: .................................................................................. 52

To Cancel Direct Transmission: ...................................................................................... 53

Dial Prefix ............................................................................................................................ 54

Chapter 3 Convenient Fax Features

Time Controlled Communication (Deferred)........................................................................ 56

Deferred Transmission................................................................................... “Transmit”56

Deferred Polling ................................................................................................“Polling”58

Polling.................................................................................................................................. 60

Polling ............................................................................................................... “Polling”60

Storing Documents to be Polled ......................................................................... “Polled”62

Using a Mailbox (Confidential Communication).................................................. “Mail Box”64

What is Confidential Communication?............................................................................. 64

Confidential Transmission ............................................................................................... 65

Confidential Polling.......................................................................................................... 66

Storing Documents for Confidential Polling ..................................................................... 67

Printing a Received Confidential Document .................................................................... 68

Deleting a Confidential Document................................................................................... 70

Sub-Address Communication ..................................................... “Sub Address Transmit”72

What is Sub-Addressing?................................................................................................ 72

Sub-Addressed Transmission Using Address Book........................................................ 73

Sub-Addressed Transmission Using Manual Dialling...................................................... 75

Password Communication ....................................................................... “Password XMT”76

What is Password Communication?................................................................................ 76

Password Transmission .................................................................................................. 77

Setting Password-Protected Transmission...................................................................... 78

Printing Communication Journal..............................................................“Comm. Journal”80

Transmitting a Document with a Cover Sheet ..............................................“Cover Sheet”82

Chapter 4 Fax Reception

Receiving Documents.......................................................................................................... 84

Automatic Reception ....................................................................................................... 84

Manual Reception............................................................................................................ 85

Print Reduction and Duplex Recording................................................................................ 86

Print Reduction................................................................................................................ 86

Duplex Recording............................................................................................................ 87

Substitute Memory Reception.............................................................................................. 88

Convenient Reception Features .......................................................................................... 90

Selective Reception......................................................................................................... 90

Fax Forwarding................................................................................................................ 91

Password-Reception ....................................................................................................... 92

Junk Fax Filter.................................................................................................................93

Receive to Memory........................................................................... “Receive to Memory”94

What is Memory Reception? ........................................................................................... 94

Programming Memory Reception.................................................................................... 95

Printing a Document Received in Memory ...................................................................... 96

Chapter 5 Internet Fax

What is Internet Fax?...........................................................................................................98

What is Internet Fax? ...................................................................................................... 98

Using the Internet Fax Feature........................................................................................ 99

What Internet Fax Can Do................................................................................................... 100

Sending Email ................................................................................................................. 100

Receiving Email .............................................................................................................. 101

Inbound Routing.............................................................................................................. 101

Relay Transmission......................................................................................................... 102

Message Delivery Notice (MDN)..................................................................................... 103

Direct Internet Fax Transmission (Using Direct SMTP) .................................................. 104

Tips for Internet Fax ............................................................................................................ 106

Preparing to Use Internet Fax ............................................................................................. 108

Program Network Parameters......................................................................................... 108

Sending an Email Procedure............................................................................................... 110

Entering an Email Address.................................................................................................. 112

Using the Onscreen Keyboard ........................................................................................ 112

Using the Address Book.................................................................................................. 114

Searching for Destinations ................................................................................ “Search”116

Using Cc, Bcc and From...................................................................................................... 120

Setting Cc and Bcc.......................................................................................................... 121

Setting From Field........................................................................................................... 122

Setting Subject ................................................................................................................ 123

Confirming the Destination.............................................................................................. 123

Setting a File Type and a File Name ................................................“File Type and Name”124

Emailing an A3-Sized Document............................................................... “A3 Email XMT”126

Setting Message Delivery Notice (MDN) ................................................. “Delivery Notice”128

When Email Transmission Fails .......................................................................................... 130

Using a Completion Notice ................................................................ “Completion Notice”131

Receiving an Email..............................................................................................................132

Configuring to Receive Email.......................................................................................... 132

Receiving Email Automatically ........................................................................................ 132

Receiving Email Manually ............................................................................ “Get Email”133

Receiving Email with the Program Key ........................................................................... 134

Receiving an Email on a Computer..................................................................................... 136

Receiving Email on Your Computer ................................................................................ 136

Opening Email................................................................................................................. 137

Inbound Routing .................................................................................................................. 138

What is Inbound Routing?............................................................................................... 138

Routing Setup Flow......................................................................................................... 139

Settings for Inbound Routing........................................................................................... 140

Programming the Address Book for Inbound Routing..................................................... 141

Using the Relay Feature...................................................................................................... 144

What is the Relay Feature?............................................................................................. 144

Setting up a Relayed Transmission Network .................................................................. 146

Example of a Relayed Transmission Network ................................................................ 147

Sample Entries in Address Book..................................................................................... 148

Function Parameters for Relay Stations.......................................................................... 150

Settings for Initial Sending Station................................................................................... 151

Adding End Receiving Stations for Relayed Transmission ............................................. 152

Relayed Transmission from Internet Fax................................................. “Lan Relay XMT”154

Relayed Transmission from PC ........................................................................................... 156

Requesting a Relayed Transmission from a Computer................................................... 157

Convenient Application Software..................................................................................... 158

Result of Relayed Transmission .......................................................................................... 160

Useful Terms to Remember................................................................................................. 162

DHCP (Dynamic Host Configuration Protocol) ................................................................ 162

SMTP Authentication....................................................................................................... 162

Chapter 6 Handling Communication Reservation Files

Editing a Communication Reservation File.......................................................... “File List”164

Displaying a Communication Reservation File List ......................................................... 164

Reading the Reservation Report ..................................................................................... 165

Editing Communication Reservations...............................................“Change Time/Stn”166

Deleting a Communication Reservation File ...............................................“Delete File”168

Printing a Communication Reservation File .................................................. “Print File”169

Adding Documents to a Communication Reservation File .................. “Add Document”170

Resending an Incomplete Document .............................................“Retry Incomp. File”171

Chapter 7 Program Destinations/Program Keys

Address Book ...................................................................................................................... 172

What is Address Book? ................................................................................................... 172

Items Allowed for Entry in the Address Book .................................................................. 172

Adding a Fax Number into the Address Book ..................“01 Add Telephone Number”173

Adding an Email Address to Address Book.............................“02 Add Email Address”175

Editing Address Book ...................................................................... “03 Modify Station”177

Deleting a Destination from Address Book....................................... “04 Delete Station”178

Printing the Address Book List ........................................“00 Print Address Book List”179

Program Keys...................................................................................................................... 180

What is Program Key?..................................................................................................... 180

Programmable Items ....................................................................................................... 180

Setting for Program Dialling............................................................... “02 Program Dial”181

Setting for Group Dialling ...................................................................... “01 Group Dial”183

Editing a Group Dialling.............................................................“03 Modify Group Dial”185

Deleting the Program Key Setting ......................................... “04 Delete Program/GRP”187

Printing the Program List.......................................................... “00 Print Program List”188

Programming Email Manual Reception on Program Keys ......... “05 Manual POP RCV”189

Chapter 8 Reading Reports/Lists

Transaction Journal.............................................................................................. “Journal”192

Printing Transaction Journal ........................................................................................... 192

Viewing Communication Results on Touch Panel Display.............................................. 193

Reading Transaction Journal .......................................................................................... 194

Communication Journal...........................................................................“Comm. Journal”196

Address Book List.............................................................................. “Address Book List”200

Printing Address Book List .............................................................................................. 200

Reading Address Book List............................................................................................. 201

Program List ................................................................................................“Program List”202

Printing Program List....................................................................................................... 202

Reading Program List ..................................................................................................... 203

Fax Parameter List ............................................................................“Fax Parameter List”204

Printing Fax Parameter List............................................................................................. 204

Reading Fax Parameter List ........................................................................................... 205

Individual XMT Journal ........................................................................ “IND. XMT Journal”206

Printing Individual XMT Journal ...................................................................................... 206

Reading Individual XMT Journal ..................................................................................... 207

Chapter 9 Solving Problems

Tips for Solving Problems.................................................................................................... 210

Information Codes ...............................................................................................................212

Power Failure ...................................................................................................................... 218

Checking the Telephone Line.............................................................................................. 219

Chapter 10 Appendix

Replacing the Verification Stamp ........................................................................................ 220

Index.................................................................................................................................... 222

Memo

Chapter 1

Getting To Know Your Machine

Menu Map

Chapter 1 Getting To Know Your Machine

The main screen and menu for Fax features are as follows.

Basic Menu:

See page 11.

Address Book Screen

Number Pad Screen

More Menus: See page 12.

Redial:

See page 23.

Monitor:

See page 28.

Search Screen

Refer to Manual Dialling (see page 16).

Refer to Searching for a Destination (see page 20).

Email Screen

Refer to Sending an Email Procedure (see page 110).

Basic Menu Screen

Chapter 1 Getting To Know Your Machine

• Quality Adj. (Setting Original Quality : See page 30)

• File Type and Name (Setting a File Type and a File Name : See page 124)

• Original Size (Setting the Original Size : See page 34)

• 2-Sided Original (Transmitting 2-Sided Originals : See page 36)

• Job Build and SADF (Job Build and SADF : See page 42)

• Verification Stamp (Verification Stamp : See page 38)

• Memory (Transmitting a Document Stored in Memory : See page 40)

•Direct (Direct Transmission : See page 44)

• Comm. Status (Verifying Communication Status : See page 46)

• Completion Notice (Using a Completion Notice : See page 131)

• Get Email (Receiving an Email : See page 132)

More Menus > Advanced Comm. Screen

Chapter 1 Getting To Know Your Machine

• Deferred Comm.

• Polling Polling (Polling : See page 60)

• Advanced Comm.

More Menus > Select Mode Screen

Transmit (Deferred Transmission : See page 56)

Polling (Deferred Polling : See page 58)

Polled (Storing Documents to be Polled : See page 62)

Mail Box (

Sub Address Transmit (

Lan Relay XMT (Relayed Transmission from Internet Fax : See page 154)

Using a Mailbox (Confidential Communication) : See page 64

Sub-Address Communication : See page 72

)

• Password XMT (Password Transmission : See page 77)

• Comm. Journal (Printing Communication Journal : See page 80)

• Cover Sheet (Transmitting a Document with a Cover Sheet : See page 82)

• Receive to Memory (Receive to Memory : See page 94)

• A3 Email XMT (Emailing an A3-Sized Document : See page 126)

• Delivery Notice (Setting Message Delivery Notice (MDN) : See page 128)

More Menus > Edit File Mode Screen

•File List (Displaying a Communication Reservation File List : See page 164)

• Change Time/Stn (Editing Communication Reservations : See page 166)

• Delete File (Deleting a Communication Reservation File : See page 168)

• Print File (Printing a Communication Reservation File : See page 169)

Chapter 1 Getting To Know Your Machine

•

Add Document (Adding Documents to a Communication Reservation File : See page 170

• Retry Incomp. File (Resending an Incomplete Document : See page 171)

More Menus > Print Out Screen

• Journal (Transaction Journal : See page 192)

)

• Address Book List (Address Book List : See page 200)

• Program List (Program List : See page 202)

• Fax Parameter List (Fax Parameter List : See page 204)

• IND. XMT Journal (Individual XMT Journal : See page 206)

Chapter 2

Chapter 2 Basic Fax Transmission

Fax Transmission Procedure

The basic procedure of transmitting a fax on this machine is as follows.

Place original(s).

Select “Basic Menu” if additional settings are required.

Face up. Up to 100 sheets

(80 g/m

/ A4)

Basic Fax Transmission

Used memory

Face down. Align with the top left corner. Close ADF.

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

z If the available memory is not sufficient,

Memory transmission may not be possible. If this happens, use Direct transmission instead. Refer to Direct Transmission (see page 44).

Press the Fax key to open the Fax screen.

z Setting Original Quality (See page 30)

z Setting the Original Size (See page 34)

z Transmitting 2-Sided Originals (See page

36)

z Job Build and SADF (See page 42)

z Verification Stamp (See page 38)

z Transmitting a Document Stored in

Memory (See page 40)

z Direct Transmission (See page 44)

z Verifying Communication Status (See

page 46)

Enter the fax number using the Keypad, or select a destination.

z If the line is busy, the number is automatically

redialled. The call waiting message appears on the display while auto-dialling.

Chapter 2 Basic Fax Transmission

z Refer to Entering a Destination (see page

16).

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

z For instructions on how to cancel a transmission,

refer to Cancelling a Communication (see page

52).

z When sending from the Platen Glass, place the

next original and follow the instructions displayed on the Touch Panel Display.

z A communication journal is printed if the

transmission fails (Ex: Remote station is busy).

z Press the Reset key to return the machine to the

initial screen of the current active mode.

Entering a Destination

Chapter 2 Basic Fax Transmission

Stations can be entered by using the following methods or a combination of these:

Manual Dialling

Using the Address Book

Use a Key Name (See page 18)

Select from “Favourites” (See page 18)

Use Group Dialling (See page 19)

Searching for a Destination

Search through the Address Book (Local Search) (See page 20)

Search through the LDAP Server (LDAP Search) (See page 21) (This feature is available in certain countries only.)

Redialling

Use the last dialled remote station. (See page 23)

Enter the telephone number directly. (See below)

Use the pre-programmed Address Book.

Search the Address Book or the Global directory service (LDAP).

Manual Dialling

To enter a destination telephone number, follow the steps below.

z This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings >

Fax Parameters) is set to “Valid”.

Follow the step 1 and 2 on page 14.

Enter the fax number using the Keypad.

The Number Pad screen opens automatically.

z Telephone number field is limited to 36-digit

in length.

For transmission to additional destinations, enter their fax numbers, and then select “ after each destination. When you finish entering the last destination’s fax number, select “

z When the Function Parameter “137 Re-

enter Direct Dial” (Fax/Email Settings >

Fax Parameters) is set to “Valid”, enter the fax number twice for manual dialling. For more details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z To confirm the destinations, select

“Destinations: ###” on the upper left corner of the screen.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

z Fax number entry is also possible from the

“Number Pad” in the Address Book screen, instead of the Control Panel Keypad.

”. (Do not select “

Set

” at this time.)

Set

”

 Number Pad Screen  Using “Redial/Pause”

z If you are using a PBX, enter the external

access number first, and then select “Redial/Pause” before entering the fax number.

Ex: Enter 9 for the outside access number, select “Redial/Pause”, and then enter the fax number.

Inserts a pause each time it is selected. The pause is represented by a “-” symbol.

Used to access some features of your PBX.

Select when entering a sub-address number.

The sub-address is represented by an “s” symbol.

Select when entering additional destinations.

z Do not select “Set” for a

single destination.

 Using “✱”

z This feature is available in certain countries

only.

z A “/” symbol appears when “Tone” is

changed to “Pulse” in “06 Dialling Method”.

z The standard setting for “06 Dialling

Method” is “Tone”.

Ex:

After entering 9, select “✱” to switch to tone dialling.

Pause symbol

Chapter 2 Basic Fax Transmission

Select “Clear” to delete an erroneous entry, one digit at a time.

Ton e s ym b ol

 Using “Sub-Address”

z Select “Sub-Address” to enter a sub-

address destination after the fax number. Refer to Sub-Addressed Transmission

Using Manual Dialling (see page 75).

Ex:

After entering 4, select “Sub-Address”, and then enter the Sub-address.

Sub-address symbol

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Using the Address Book

Chapter 2 Basic Fax Transmission

 Use a Key Name

If a destination is registered in the Address Book, it can be selected by using a Key Name.

z The fax numbers must be pre-programmed into

the Address Book. Refer to Adding a Fax Number into the Address Book (see page 173).

Follow the step 1 and 2 on page 14.

Select the Key Name tab.

 Select from “Favourites”

If a destination is registered as a Favourite in the Address Book, it can be selected using the “Favourites” tab.

z The fax numbers must be pre-programmed into

the Address Book. Refer to Adding a Fax Number into the Address Book (see page 173).

Follow the step 1 and 2 on page 14.

Select “Favourites” to display the Favourites screen.

Select the desired destination.

z To cancel a choice, select the same

destination again.

z To enter additional destinations, repeat

steps 2 and 3.

z To confirm the destinations, select

“Destinations: ###” on the upper left corner of the screen.

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Select the desired destination.

z To cancel a choice, select the same

destination again.

z For transmission to additional destinations,

press the relevant keys.

z To confirm the destinations, select

“Destinations: ###” on the upper left corner of the screen.

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

 Use Group Dialling

For transmission to multiple destinations using group dialling, follow the steps below.

The group dialling button must be preprogrammed. Refer to (see page 183)

Follow the step 1 and 2 on page 14.

Select “Program/Group”.

Setting for Group Dialling

Chapter 2 Basic Fax Transmission

Select the button for the desired destination group.

z To cancel a choice, select the same

destination again.

z To confirm the destinations, select

“Destinations: ###” on the upper left corner of the screen.

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Searching for a Destination

Chapter 2 Basic Fax Transmission

 Search through the Address Book (Local Search)

Select “Search” to look through the Address Book for the desired destination by the entry name.

z Select “Global” to search fax numbers or Email addresses in the LDAP server (see page 21).

z This feature is available in certain countries only.

Follow the step 1 and 2 on page 14.

Select “Search”.

Select a destination, and then select “OK”.

Enter the first few letters of the Key Name you are searching for.

The search result appears.

z For instructions on using the onscreen

Keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z Select or to scroll the search results.

z Multiple destinations cannot be selected at a

time.

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

 Search through the LDAP Server (LDAP Search)

LDAP search is a feature that searches through the Address Book of an LDAP server on the network for fax numbers or Email addresses.

Select “Global” on the displayed screen to use the LDAP Search feature.

Contact your network administrator to check whether the LDAP Search feature is available in your particular environment.

z This feature is available in certain countries only.

z The LDAP server must be configured before use. For more details, refer to Fax/Email Settings in the

Operating Instructions (For Function Parameters) of provided CD-ROM.

Follow the step 1 and 2 on page 14.

Enter a search letter, and then select “Search”.

Select “Search”.

The search result appears.

Chapter 2 Basic Fax Transmission

Select “Global”.

z You can search for station names, Email

addresses, and fax numbers.

z For instructions on using the onscreen

Keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z A message appears if there are more than

100 matches. Select “Yes” to search by a more detailed keyword. Select “No” to continue the search.

z Select “Local” to exit the LDAP search

screen.

Continued on the next page...

Select “Fax Number” to display a list

Chapter 2 Basic Fax Transmission

of destinations.

Select a destination, and then select

z To add the found destination to the Address

Book, select “Add to Local” on the LDAP search screen, enter an entry name, and then select “OK”. (If you are using a PBX, you need to register a telephone number with the dial prefix.)

“OK”.

Select “OK”, and then press the Start key.

z Only one destination can be selected.

z You can change the entry screen by

selecting “Email” or “Fax Number”.

z Select or to scroll the search results.

z Select “Detail” to open the more detailed

information screen.

Select “Close” to exit the detailed information screen.

z To cancel a search operation, select

“Cancel”.

z A message appears if an error occurs during

the search.

Redialling

To redial the most recently dialled number, follow the steps below.

z The “Redial” button cannot be used when the Function Parameter “136 Restrict Direct Dial” (Fax/Email

Settings > Fax Parameters) is set to “Valid”.

Follow the step 1 and 2 on page 14.

Select “Redial”.

Confirm that this is the fax number that you want to send to, and then select

“OK”.

Chapter 2 Basic Fax Transmission

z When the Function Parameter “137 Re-

enter Direct Dial” (Fax/Email Settings >

Fax Parameters) is set to “Valid”, a message appears on the Number Pad screen prompting to re-enter the fax number for confirmation.

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Preventing Accidental Transmission to Multiple Destinations

Chapter 2 Basic Fax Transmission

This function can prevent accidental transmission of documents to multiple destinations. It is useful when sending documents to a single destination.

Setting the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) to “Off” or “Invalid” can prevent accidental transmission of documents to multiple destinations.

When “117 Multi Station (HOME)” is set to “Off”, the “Multi Station” button is displayed on the Touch Panel Display.

z For instructions on how to set the Function Parameter “117 Multi Station (HOME)” to “Off” or “Invalid”, refer to

Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z An error message appears if you select multiple destinations when the “Multi Station” button is displayed in

blue or the Function Parameter “117 Multi Station (HOME)” is set to “Invalid”.

 Temporarily Enabling Transmission to Multiple Destinations

Even when the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) is set to “Off”, the transmission to multiple destinations can be enabled temporarily.

Select “Multi Station”.

The “Multi Station” button changes to yellow, and the document can be sent to multiple destinations.

Confirming the Destination

 Confirming the Destination

You can confirm the entered destinations.

Select “Destinations: ###”. (###: Number of selected addresses)

Select the desired field button, and confirm destinations.

 When Confirmation of the

Destinations is Always Required

When the Function Parameter “125 Confirm Stations” (Fax/Email Settings > Fax

Parameters) is set, a message prompting the confirmation of destinations appears if the Start key is pressed before the destinations are confirmed.

z For instructions on how to set the Function

Parameter “125 Confirm Stations”, refer to Fax/ Email Settings in the Operating Instructions (For

Function Parameters) of provided CD-ROM.

When the message appears, select “Close”.

Chapter 2 Basic Fax Transmission

z To add a destination, select “OK”, and then

select the desired destination.

z To delete a destination, select a destination,

and then select “Delete” and “Yes”.

z Only Email addresses entered directly as a

destination can be edited using the onscreen Keyboard.

Select “OK”.

Select “Destinations: ###”. (###: Number of selected addresses)

Continued on the next page...

Select the desired field button, and

Chapter 2 Basic Fax Transmission

confirm destinations.

z To add a destination, select “OK”, and then

select the desired destination. Select “Destinations: ###” to confirm the destinations again.

z To delete a destination, select a destination,

and then select “Delete” and “Yes”.

Select “OK”, and then press the Start key.

z The original(s) are stored into memory with

a file number. Then the Fax transmission starts.

Memo

Chapter 2 Basic Fax Transmission

Transmission with Destination Monitoring

Chapter 2 Basic Fax Transmission

Select “

To monitor the status of a remote station, follow the steps below.

z This function is not available when the Function Parameter “137 Re-enter Direct Dial” (Fax/Email Settings >

Monitor

Fax Parameters) is set to “Valid”.

” on the Touch Panel Display to obtain a dial tone. This feature is called “On-hook dialling”.

Place original(s).

z If the Platen Glass is used, only one page

can be transmitted at a time.

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “Monitor”.

The Monitor screen appears, and you will hear a dialling tone through the monitor speaker.

Raises the monitor volume.

Lowers the monitor volume.

Select once to recall the last dialled fax number.

Select twice to insert a pause (dialling interval).

When you hear a beep, press the Start key.

z For instructions on how to cancel a

transmission, refer to To Cancel Direct Transmission: (see page 53).

z Press the Reset key to return the machine

to the initial screen of the current active mode.

Enter the fax number of the destination.

z When the Function Parameter “136 Restrict

Direct Dial” is set to “Valid”, manual input of

fax numbers is not available. Select a destination from the “Address Book”.

Talking to the Remote Party Before Transmission

If an external telephone is connected to your machine, you can send a fax after talking to the remote party on the phone. Follow the steps below.

Place original(s).

z If the Platen Glass is used, only one page

can be transmitted at a time.

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Lift the handset of the external telephone.

Dial the telephone number.

Chapter 2 Basic Fax Transmission

Talk to the remote party, and then tell the other party to get ready for

receiving fax.

When a beep is heard, press the Start key, and then place the handset back

on the cradle.

Transmission starts.

z For instructions on how to cancel a

transmission, refer to To Cancel Direct Transmission: (see page 53).

Setting Original Quality

Chapter 2 Basic Fax Transmission

 Original Type

Original type can be specified to suit your needs. You can select from text-only original, photo-only original, or original in which text and photos are mixed.

Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages to be sent.

Text Photo Text/Photo

 Density

Adjust the density according to your requirements.

Lighter Darker

 Resolution

Adjust the resolution according to your requirements.

Ordinary original

z The standard setting can be changed by setting the Function Parameters “03 Original (HOME)”, “

(HOME)

For instructions on how to change the setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

”, and “

02 Resolution (HOME)” (Fax/Email Settings > Fax Parameters).

Original containing small characters or graphics

FineStd

Original containing detailed drawings or text

Fine, S-Fine, or 600dpi

01 Density

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

Select “Quality Adj.”.

 Original Type

Select for text-only originals.

Select for originals in which text and photos are mixed.

Select for photo-only originals.

z If a photo original is scanned in the “Text”

mode, the scanned image can be indistinguishable in the halftone area.

z When “Text/Photo” or “Photo” is selected,

you cannot select the “Std” Resolution setting.

 Density

Chapter 2 Basic Fax Transmission

Adjust the original quality, and then select “OK”.

Each time it is selected, the density level is decreased, brightening the printed colour.

Each time it is selected, the density level is increased, darkening the printed colour.

Continued on the next page...

 Resolution

Chapter 2 Basic Fax Transmission

z The finer an original to be scanned, the

more information needs to be transmitted, thus, requiring a longer communication time.

z If “S-Fine” or “600dpi” is selected, and the

receiving station does not support these resolutions, originals will be transmitted with resolution of the receiver’s capability.

Select for ordinary originals.

Select for originals containing small characters or graphics.

Select for fine originals containing detailed drawings or text.

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Memo

Chapter 2 Basic Fax Transmission

Setting the Original Size

Chapter 2 Basic Fax Transmission

The original’s size is usually detected automatically when an original is placed on the Platen Glass.

If the size is not detected automatically, or you would like to change the detected size, you can set the Original Size manually by following the procedure below.

Original size is not detected automatically.

Icon of the original is not displayed.

z This feature is not available when the original is loaded on the ADF.

Place an original on the Platen Glass.

Select “Original Size”.

Original size is not detected correctly.

Detected Size

Face down. Align with the top left corner. Close ADF.

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

Select the Original Size, and then select “OK”.

Set “Quality Adj.” as required.

A4-R

A5-R

Press the Start key.

The original(s) are stored into memory with a file number.

z The Confirmation screen appears each time

an original is scanned.

z When the last original is scanned, select

“No” to start transmission.

Chapter 2 Basic Fax Transmission

z Refer to Setting Original Quality (see page

30).

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Transmitting 2-Sided Originals

Chapter 2 Basic Fax Transmission

2-sided originals loaded in the ADF are scanned automatically with a specified binding edge position, and transmitted.

Two binding edge selections are available:

• Long Edge: 2-sided scanning is aligned to the long edge of the original.

• Short Edge: 2-sided scanning is aligned to the short edge of the original.

Long Edge Short Edge

z This feature works only when originals are loaded in the ADF.

z The Verification Stamp feature does not work when 2-Sided scanning is selected.

Place original(s) on the ADF.

Face up. Up to 100 sheets

(80 g/m

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

/ A4)

Select “Basic Menu”.

Select “2-Sided Original”.

Select a binding position, and then select “OK”.

Select when the binding position is on the long side of the original.

Select when the binding position is on the short side of the original.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Select “Address Book”, and then select a destination.

Chapter 2 Basic Fax Transmission

z Refer to Entering a Destination (see page

16).

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Verification Stamp

Chapter 2 Basic Fax Transmission

This function confirms successful transmission or storage into the memory by stamping at the bottom of each successfully transmitted original(s) with a small “x” mark.

The scanned document(s) are stamped after feeding through the ADF.

The standard setting of the Verification Stamp is “ “

04 Stamp (HOME)

refer to

z The machine can be configured not to stamp the documents stored in the memory by changing the setting of

the Function Parameter on how to configure the verification stamp, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z The Verification Stamp function is available when scanning documents with the ADF.

z Because the verification stamp cannot be deleted, be careful not to use the verification stamp when

transmitting important document(s).

Fax/Email Settings

” (Fax/Email Settings > Fax Parameters). For instructions on how to change the standard setting,

in the Operating Instructions (For Function Parameters) of provided CD-ROM.

“28 Stamp at Memory XMT” (Fax/Email Settings > Fax Parameters). For instructions

Off

”. The stamp setting can be changed with the Function Parameter

Ex: Scanning

Direction

Verification Stamp

Place original(s) on the ADF.

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

Select “Verification Stamp”.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

z The setting of the “Verification Stamp” is

returned to Off after the transmission is completed.

Memo

Chapter 2 Basic Fax Transmission

Transmitting a Document Stored in Memory

Chapter 2 Basic Fax Transmission

Documents can be quickly scanned and stored in the memory before transmission.

This feature allows you to send the documents to multiple destinations without having to scan the same documents over again. It also allows you to retrieve your original(s) immediately without having to wait for the Fax transmission to complete.

In addition to the Memory transmission, the machine supports the Direct transmission feature. In Direct transmission, a document is transmitted without storing it into the memory.

Quick Memory TransmissionMemory Transmission

Stores all the original(s) into

Original(s)

memory first, and then starts its transmission.

Original(s)

Starts transmitting when the first page is stored in the memory.

Destination machine(s)

Memory

z If the memory overflows while original(s) are being scanned for transmission to a single destination, the

machine will operate in the following manner:

Memory

Destination machine(s)

 If the Quick Memory Transmission feature is set to “Valid” in Function Parameters

The document is transmitted up to the portion that was stored into the memory.

 If the Quick Memory Transmission feature is set to “Invalid” in Function Parameters

The document is transmitted up to the portion that was stored in the memory, and then switches to Direct transmission and transmits the remaining original(s) in the ADF during the same phone call.

z If the memory overflows while original(s) are being scanned for transmission to multiple destinations, a

message appears asking whether to transmit the successfully stored documents in memory or to cancel the transmission. Select “Yes” to start transmitting, or “No” to cancel. If no action is taken within 10 seconds, the machine will start transmitting the stored documents.

z The transmission of a document terminates if memory overflows when the first page is transmitted.

z The standard setting of Memory transmission is “On” and it can be changed with the Function Parameter “05

Memory (HOME)” (Fax/Email Settings > Fax Parameters). For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CDROM.

z The Function Parameter “82 Quick Memory XMT” (Fax/Email Settings > Fax Parameters) can be configured

to start transmitting a document when the first page is stored. This transmission mode is called “Quick Memory Transmission”. The standard setting of Quick Memory transmission is “Valid”. For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z Your machine is preset to transmit all documents from memory.

To send documents using Memory transmission, follow the steps below. (This is an example when the Direct transmission is set as default in the Function Parameters.)

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Chapter 2 Basic Fax Transmission

Select “Memory”.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

z For instructions on how to cancel a

transmission, refer to Cancelling a Communication (see page 52).

Job Build and SADF

Chapter 2 Basic Fax Transmission

The Job Build and SADF setting enables to scan sets of originals that exceed the maximum capacity of ADF. Special originals (thin paper, etc.) can be fed from the ADF for Memory transmission.

This function is available when “Job Build and SADF” is selected in the “Basic Menu”.

z The standard setting of “133 Job Build and SADF Mode” is set to “No”. For instructions on how to change the

standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z This function is available when the Function Parameter “05 Memory (HOME)” (Fax/Email Settings > Fax

Parameters) is set to “On”.

z The Function Parameter “82 Quick Memory XMT” (Fax/Email Settings > Fax Parameters) is not available for

this function.

z Up to 255 pages can be stored. When the number of pages exceeds 255, the memory overfull message will be

displayed. Select “Yes” to start transmitting, or “No” to cancel. If no action is taken within 5 seconds, the machine will start transmitting the stored originals.

Place original(s).

Select “Job Build and SADF”.

Face up. Up to 100 sheets

(80 g/m

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

/ A4)

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

The original(s) are stored into memory with a file number.

z For instructions on how to cancel a

transmission, refer to Cancelling a Communication (see page 52).

z If you do not place the next original(s) within

5 seconds, the message “Another Original?” will be displayed.

Select to place another original(s).

Select to start transmission.

Chapter 2 Basic Fax Transmission

If you have another original(s), place the next original(s) within 5 seconds

after the last original is scanned.

Face up. Up to 100 sheets

(80 g/m

/ A4)

Direct Transmission

Chapter 2 Basic Fax Transmission

Documents can be transmitted immediately on scanning without storing into memory. Direct transmission is more convenient in situations as shown below.

 When you want to send the documents right away.

 When you want to send a large amount of documents.

Original(s)

Memory

z Direct transmission cannot be used to send documents to multiple destinations.

z Memory transmission may switch automatically to Direct transmission when memory overflow occurs during

document scanning.

To a single destination

z Memory transmission is the standard setting on the machine, however, it can be changed to Direct

transmission with the setting “05 Memory (HOME)”. For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

Select “Direct”.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

Transmission starts immediately upon scanning.

z For instructions on how to cancel a

transmission, refer to To Cancel Direct Transmission: (see page 53).

Chapter 2 Basic Fax Transmission

Verifying Communication Status

Chapter 2 Basic Fax Transmission

To verify the communication status, follow the steps below.

Press the Fax key.

Select “Basic Menu”.

Select “Comm. Status” while the call session is in progress.

When the verification is completed, select “OK”.

Verify the communication status.

Rotated Transmission

If an A4/Letter-sized document is loaded in the portrait position, it could be interpreted as an A3/Ledger size on the receiving station. To avoid this misinterpretation, the machine is configured to support Rotated transmission.

Set the Function Parameter “78 Rotation XMT” (Fax/Email Settings > Fax Parameters) to “Valid”. This allows an A4/Letter-size document to be rotated by 90 degrees automatically when they are loaded in the portrait position, so that it is transmitted in the same orientation as it would have been loaded in the landscape position.

z The standard setting of “78 Rotation XMT” is set to “Valid”. For instructions on how to change the standard

setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z The Rotated Transmission feature only works with Memory transmissions, but not with Direct transmissions.

 Rotation XMT set to “Valid”

Sender

Scanning Direction

Rotated 90 degrees

Set as Portrait

Scanning Width

A4/Letter

Receiver

Chapter 2 Basic Fax Transmission

Scanning Direction

Set as Landscape

 Rotation XMT set to “Invalid”

Sender

Set as Portrait

Scanning Direction

A4/Letter

Receiver

Print size reduced to 70%

Prints on A4/Letter size

100%

Prints on A3/Ledger size

Batch Transmission

Chapter 2 Basic Fax Transmission

The Batch Transmission feature is useful in controlling the reduction of transmission time and telephone costs. In a Batch transmission job, the machine sorts documents bound for the same destination(s), and collectively handles them as one reserved document (file) to be transmitted in a single call.

There are two types of Batch transmissions available:

• Real Time Batch Transmission:

During the Memory transmission, your machine searches the memory for reserved files (up to 4 files) to transmit to the same destination, and automatically batches, and then transmits them in a single call.

zThe machine cannot batch files that are waiting for redialling or currently being sent, but will batch files

that are pending to be dialled.

• Delayed Batch Transmission:

This feature requires the scheduling of the time for the Batch transmission into a Program key in advance. All transmission(s) using this Program key are batched and transmitted at the registered time.

Ex. Real Time Batch Transmission

To N Y To L A To London

To L A To London

Time

London

Getting an Outside Line Using PIN Code Access

If your PBX requires a PIN (Personal Identification Number) code to access an external line, your machine can be set to prompt the user to enter the PIN code before dialling.

This function is available when the Function Parameter “39 PIN Code Access” (Fax/Email Settings > Fax Parameters) is set to “Suffix” or “Prefix”.

When “39 PIN Code Access” is set to “Prefix”, the dialling procedure is as follows. (Available for some countries only.)

z This feature is available in certain countries only.

z This feature is not available when dialling from a connected external telephone.

z The standard setting of “39 PIN Code Access” is set to “None”. For instructions on how to change the

standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Enter a PIN code, and then select “OK”. (Up to 36 digits)

Chapter 2 Basic Fax Transmission

Press the Fax key.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Select “Address Book”, and then select a destination.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

z Refer to Entering a Destination (see page

16).

Press the Start key.

Using Program Keys

Chapter 2 Basic Fax Transmission

If frequently used communication tasks are pre-programmed onto a respective program dialling button, the programmed operating sequence can be recalled by simply selecting the assigned button.

Program dialling not only simplifies repetitive and complex operational sequences but also prevents operator errors.

To use a Program key, follow the steps below.

z To use this feature, the operating sequence must be programmed onto the button in advance.

Refer to Setting for Program Dialling (see page 181).

z To check what operation was pre-programmed onto a program button, confirm by printing the program list.

Refer to Printing the Program List (see page 188).

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “Program/Group”.

Select the Program key.

Press the Start key.

Communication starts, or original(s) are stored into memory.

Memo

Chapter 2 Basic Fax Transmission

Cancelling a Communication

Chapter 2 Basic Fax Transmission

To cancel a communication, follow the steps below.

To Cancel Memory Transmission:

Press the Fax key.

Press the Stop key while the communication is in progress.

Select “Yes” to stop a communication.

Select “Yes” to print a communication journal, or “No” if a communication

journal is not desired.

To Cancel Direct Transmission:

Press the Stop key while the communication is in progress.

Select “Yes” to stop a communication.

Remove the document.

Chapter 2 Basic Fax Transmission

Dial Prefix

Chapter 2 Basic Fax Transmission

Your machine has the following functions to utilize your existing fax phone numbers database:

• LDAP database search for fax phone numbers (Directory Search)

• Import an existing fax phone number list in CSV file format (Network Address Book Editor software)

The phone numbers in the database are usually 10-digit numbers (It differs in each countries’ specifications) that are not in the format of phone numbers actually dialled through a PBX.

Ex: (In the case of 10-digit number in the database.)

• A fax phone number in the database is shown as 212 555 1234

• A long distance fax phone number format that is dialled via a PBX, is as 9+1+212 555 1234

The Dial Prefix function allows you to program a Dial Prefix including a PBX Dial-out Prefix (e.g. “9”) and the Long Distance Call Code (=1). The pre-programmed Dial Prefix will be automatically dialled only when the fax phone number is a 10-digit number, allowing you to utilize the existing database without modifying it.

To enable this function, enter the Dial Prefix number in “122 Dial Prefix”. For more details, refer to Fax/ Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z This feature is available in certain countries only.

z Only numbers (0 to 9) will be counted for 10 digits. Any other characters or symbols (such as “-” will be

ignored.)

z This function is not available when using Monitor dialling or Off-hook dialling with either the optional handset or

an external telephone set.

212 111 1234

312 222 4321 213 333 9876

Dials with the dial prefix If the number to dial is a 10-digit number (See Note)

Ex: 212 111 1234

If the number to dial is NOT a 10-digit number

Ex: 9-222 9876 (8 digits)

9-1 312 333 4567 (12 digits)

number appended

9-1 + 212 111 1234

(Automatically appended)

Sends the document(s)

Dials without the

dial prefix number

9-222 9876

9-1 312 333 4567

Dial prefix = 9-1

(“-” represents a pause)

Address Book Dialling Manual Number Dialling LDAP Search Dialling

Press the Function key to open the Function Parameters screen.

Select “Fax/Email Settings”.

Select “04 Key Operator Mode”.

Enter the Key Operator password, and then select “OK”.

Select “120-159”.

z You can also proceed to step 8 by entering

122 with the Keypad and pressing the Start key.

Select “122 Dial Prefix”.

Chapter 2 Basic Fax Transmission

z If you make a mistake, press the Clear key

or “Back Space” to delete.

Select “01 Fax Parameters”.

Enter the Dial Prefix Number (4-digit), and then select “OK”.

z If you make a mistake, select “Clear” to

delete.

z Press the Reset key to return the machine

to the initial screen of the current active mode.

Chapter 3

Time Controlled Communication (Deferred)

Chapter 3 Convenient Fax Features

Deferred Transmission

The time must be pre-programmed in advance to send document(s) to a single or multiple destinations at a deferred time within the next 24 hours.

The document is scanned and stored in memory as a reserved document until the pre-programmed time lapses. The transmission starts at the pre-programmed time.

11:00 21:00

Convenient Fax Features

Programmed to transmit at 21:00

z Up to 50 built-in timers can be set for deferred communication.

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Transmitted

Select “Transmit”.

Set the deferred time, and then select “OK”.

z Set the time in the 24-hour format.

Ex: 21: 00

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Press the Start key.

Document(s) are stored into memory.

z The programmed deferred communication

time can be modified. For instructions on how to modify the communication time, refer to Editing Communication Reservations (see page

166).

z It you need to delete a reserved

communication file, or to cancel a timecontrolled communication, refer to Deleting a Communication Reservation File (see page 168).

z A communication journal is printed if the

transmission fails for any reason. (Ex: Remote station was busy.) Refer to Printing a Communication

Reservation File (see page 169) and Communication Journal (see page 196).

z Press the Reset key to return the machine

to the initial screen of the current active mode.

Chapter 3 Convenient Fax Features

Select a destination.

z Refer to Entering a Destination (see page

16).

Deferred Polling

Chapter 3 Convenient Fax Features

If Polling is requested with a deferred time, it will start polling at the pre-programmed time.

Receiver Sender

z Up to 50 built-in timers can be set for deferred communication.

z Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll

important documents.

z If a password is not set in the polled station, you may poll the other station even though your machine has a

password.

z For instructions on how to use polling without a pre-programmed time, refer to Polling (see page 60).

Pre-programmed Communication Time

Request to Poll

Document(s)

Memory

Press the Fax key.

Select “More Menus”.

Select “Polling” in “Deferred Comm.”

Enter a communication time, and then select “OK”.

z Enter the time in the 24-hour format.

Ex: 18: 00

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

If a password is required, enter the password, and then select “OK”.

z If you have set the polling password in the

Function Parameter “26 Polling Password” (Fax/Email Settings > Fax Parameters), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

Select a destination.

Chapter 3 Convenient Fax Features

z Refer to Entering a Destination (see page

16).

Press the Start key.

Polling starts when the pre-programmed time is reached.

z The programmed deferred communication

time can be modified. For instructions on how to modify the communication time, refer to Editing Communication Reservations (see page

166).

z If you need to delete a reserved

communication file, or cancel a timecontrolled communication, refer to Deleting a Communication Reservation File (see page 168).

Polling

Chapter 3 Convenient Fax Features

Polling

Polling is a process of calling the other station(s) for document retrieval. The other station must know in advance that you will call, and must prepare document(s) by storing them into the memory. To ensure security, establish a polling password that is shared by the other station ahead of time.

The receiving station initiates the call, therefore, it pays for the communication charges.

Receiver Sender

Request to Poll

Document(s)

z For instructions on how to use deferred polling, refer to Deferred Polling (see page 58).

Memory

z Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll

important documents.

z If a password is not set in the polled station, you may poll the other station even though your machine has a

password.

Press the Fax key.

Select “More Menus”.

Select “Polling” in “Polling”.

If a password is required, enter the password, and then select “OK”.

z If you have set the polling password in the

Select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

Polling starts.

Chapter 3 Convenient Fax Features

Storing Documents to be Polled

Chapter 3 Convenient Fax Features

Being Polled is the process of automatically transmitting document(s) upon receiving the polling request from the receiving station.

You must prepare your machine by storing document(s) into memory ahead of time.

To ensure security, set the polling password that is shared with the receiving station.

The receiving station initiates the call, therefore, it pays for the communication charges.

Sender (Waiting for Polling request)

Store document(s) into memory.

Memory

z Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll

important documents.

z If a password is not set in the polled station, you may poll the other station even though your machine has a

password.

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Select “Polled” in “Polling”.

If a password is required, enter the password, and then select “OK”.

The scanned document is stored in the memory as a polled file ready for transmission upon receiving a polling request.

z You can still send or receive documents

even when the machine is setup to be polled.

z To delete a polled file, refer to Deleting a

Communication Reservation File (see

page 168).

z Only 1 polled file can be stored in memory.

If you need to add document(s) into the same polled file, refer to Adding

Documents to a Communication Reservation File (see page 170).

z If you have set the polling password in the

z After being polled, the documents stored in

the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly, change the setting of the Function Parameter “27 Polled File Save” (Fax/Email settings > Fax Parameters) to “Valid”.

Chapter 3 Convenient Fax Features

Using a Mailbox (Confidential Communication)

Chapter 3 Convenient Fax Features

What is Confidential Communication?

The confidential mailbox allows communication with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code in the memory. These documents can only be printed by the person who has the correct confidential code.

• A confidential reception report is printed whenever confidential documents are received on the machine.

• 49 mailboxes are available on the machine.

• Mailbox passwords are 4-digit.

This section explains how to transmit, poll, store, delete, and print confidential documents.

Confidential Polling and Confidential Polled transmission can be performed using mailboxes. For instructions on how to use these, refer to Confidential Polling (see page 66) and Storing Documents for Confidential Polling (see page 67).

Confidential Code (0001)

Polling from other machine

Confidential Code (0001)

Memory

z This feature works only if the remote station is any one of the following Panasonic models.

DP-180 DP-190 DP-1820E DP-1820P DP-2330 DP-3030 DP-3530 DP-4530

DP-6030 DP-8020P DP-8020E DP-8035 DP-8045 DP-8060 DP-C213 DP-C262

DP-C263 DP-C264 DP-C265 DP-C305 DP-C322 DP-C323 DP-C354 DP-C405

DX-800

UF-6000 UF-9000

z Confidential reception requires establishing the password (4-digit) between the sender and the receiver before

reception.

Confidential Code (0001)

Confidential Transmission

To transmit a confidential document, follow the steps below.

z You must have a mailbox password (4-digit) setup and shared with the receiving machine.

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Enter the mailbox password (4-digit), and then select “OK”.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Chapter 3 Convenient Fax Features

Select “Mail Box”.

Select “Transmit”.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Select a destination.

z Refer to Entering a Destination (see page

16).

z Select an address, except the address

registered for Relayed transmission.

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Confidential Polling

Chapter 3 Convenient Fax Features

Press the Fax key.

Select “More Menus”.

Enter the mailbox password (4-digit), and then select “OK”.

Select “Mail Box”.

Select “Polling”.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Select a destination.

z Refer to Entering a Destination (see page

16).

z Select an address, except the address

registered for Relayed transmission.

Press the Start key.

Confidential mailbox polling starts.

z For instructions on how to cancel

confidential mailbox polling, refer to Cancelling a Communication (see page

52).

Storing Documents for Confidential Polling

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Select “Mail Box”.

Enter the mailbox password (4-digit), and then select “OK”.

The documents are stored in the mailbox, and will be transmitted upon receiving the confidential polling request.

z For instructions on how to delete a

confidential document polled for transmission, refer to Deleting a Confidential Document (see page 70).

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Chapter 3 Convenient Fax Features

Select “Polled”.

Printing a Received Confidential Document

Chapter 3 Convenient Fax Features

When confidential documents are received, a confidential reception report is printed. This section explains how to read a confidential reception report and print the received confidential documents.

z After a received confidential document is printed, it is deleted from the mailbox.

z If the machine receives documents having the same password, they are stored into the same mailbox.

z 49 mailboxes are available.

 Confidential Reception Report

(1)

*************** -Conf. RCV Report- **************** Date dd-MMM-yyyy ***** Time 15:00 ********

** Notice Of Confidential Document Held **

(2) (3) (4) (5)

File No. Received From Pages Time Received

040 PANAFAX 001 dd-MMM 15:00

-PANASONIC -

(7) (8)

*****DP-XXXX************************ -HEAD OFFICE - ***** - 201 555 1212- *********

(6)

No. Item Explanation

(1) Date/Time The date and time at which the confidential reception report is printed

(2) File No. The number automatically assigned to a confidential document in the order of

(3) Sender ID Transmitting station’s ID

(4) Page(s) Total number of pages of the confidential document

(5) Receive Time The date and time at which the confidential document was received

(6) Logo Logo (up to 25 characters)

(7) Character ID Character ID (up to 16 characters)

(8) Numeric ID Numeric ID (up to 20 digits)

its reception (001 to 999)

 Printing a Received Confidential Document

To print a received confidential document, follow the steps below.

z After a received confidential document is printed, it is deleted from the mailbox.

Press the Fax key.

Select “More Menus”.

Select “Mail Box”.

Enter the mailbox password (4-digit), and then select “OK”.

The document is printed and deleted from the mailbox.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

z To delete confidential documents from a

mailbox, refer to Deleting a Confidential Document (see page 70).

Chapter 3 Convenient Fax Features

Select “Print File”.

Deleting a Confidential Document

Chapter 3 Convenient Fax Features

To delete a confidential document in a mailbox, follow the steps below.

Press the Fax key.

Select “More Menus”.

Select “Mail Box”.

Enter the mailbox password (4-digit), and then select “OK”.

Documents in the mailbox are deleted.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Select “Delete File”.

Memo

Chapter 3 Convenient Fax Features

Sub-Address Communication

Chapter 3 Convenient Fax Features

The Sub-addressing function allows further routing, forwarding, or relaying of document(s) to the desired destinations when used in combination with Internet Fax.

What is Sub-Addressing?

Sub-addressing is a T.30 communications protocol recommended by ITU-T.

• A centre machine supporting the Memory feature is required on the fax network to implement subaddressed communications. For more details, contact your local authorized Panasonic dealer.

• In a sub-addressed communication, the sub-addressing information must be checked between the sender and the receiver beforehand (sub-address is limited up to 20 digits).

• On this machine, select “Sub Address Transmit” from the “More Menus” to initiate sub-addressed communication.

• Sub-addressing allows documents received by the centre machine to be forwarded to computers on the network, Internet fax, or other fax stations. Refer to

z ITU-T : International Telecommunication Union-Telecommunication Standardization Sector

z T.30 : Telecommunications standard

Inbound Routing (see page 138).

 Example of a Network Using Sub-Addressing

Centre Machine

Tel : 2013331234

Address Book

Telephone number

SubAddress

Telephone number

SubAddress

Sender 1

2013331234

2222

Sender 2

2013331234

0001

Telephone number Sub-Address

G3 FAX No. A 0001 2222

G3 FAX No. B 0002 2222

G3 FAX No. C 0003 0001

Te l: 0001

No. A

0002

No. B

0003

No. C

Sub-Addressed Transmission Using Address Book

To transmit a document by sub-addressing, follow the steps below.

z This feature cannot be used when dialling from the external telephone. Refer to Talking to the Remote Party

Before Transmission (see page 29).

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Enter a sub-address, and then select “OK”.

z The sub-address can be up to 20 digits.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Chapter 3 Convenient Fax Features

Select “Sub Address Transmit”.

Enter the password, and then select “OK”.

z The password can be up to 20 digits in

length.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Continued on the next page...

Select a destination.

Chapter 3 Convenient Fax Features

z Refer to Entering a Destination (see page

16).

z Select an address, except the address

registered for Relayed transmission.

Press the Start key.

Sub-addressed transmission starts.

Sub-Addressed Transmission Using Manual Dialling

To enter a sub-address directly from the Keypad, follow the steps below.

z This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings >

Fax Parameters) is set to “Valid”.

z This feature does not work when dialling from the external telephone. Refer to Talking to the Remote Party

Before Transmission (see page 29).

z If you use sub-addressed transmission frequently, the sub-address can be pre-programmed into the Address

Book to facilitate future communications. For additional details, refer to Adding a Fax Number into the Address Book (see page 173).

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Select “Sub-Address”.

Chapter 3 Convenient Fax Features

Enter the fax number using the Keypad.

z The Number Pad screen opens

automatically.

z If you make a mistake, press the Clear key

to delete entries one digit at a time.

z When the Function Parameter “137 Re-

enter Direct Dial” (Fax/Email Settings >

z The letter “s” appears on the display.

Enter a sub-address.

z The telephone number and sub-address

field can be up to 36 digits in length. However, the sub-address itself is limited to 20 digits.

z If you need to enter a sub-address

containing a blank space (Ex: 123 456), input the sub-address from “Advanced Comm.” > “Sub-Address Transmit” (see page 73).

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Press the Start key.

Sub-addressed transmission starts.

Password Communication

Chapter 3 Convenient Fax Features

What is Password Communication?

Password communications, including Password transmission and Password reception prevents your machine from sending a fax to a wrong station or receiving a fax from an unauthorized station. You can set Password transmission and Password reception independently, or both together.

To use Password transmission, you must set a 4-digit transmission password in advance. The password must be shared with the other compatible Panasonic machine(s). If the transmission password in your machine does not match the transmission password in other compatible Panasonic machine(s), the transmission will fail.

The standard setting of the Function Parameter “43 Password-Transmit” (Fax/Email Settings > Fax Parameters) is set to “Off”. To utilize Password transmission, change the standard setting to “On”. For instructions on how to change the standard setting, refer to Setting Password-Protected Transmission (see page 78).

Ex : Password Transmission

Sender Receiver

Transmission Password: 1234

z This feature works only if the remote station is any one of the following Panasonic models.

DP-180 DP-190 DP-1820E DP-1820P DP-2330 DP-3030 DP-3530 DP-4530

DP-6030 DP-8020P DP-8020E DP-8035 DP-8045 DP-8060 DP-C213 DP-C262

DP-C263 DP-C264 DP-C265 DP-C305 DP-C322 DP-C323 DP-C354 DP-C405

DX-800

UF-6000 UF-9000

Transmission Password: 1234

Password Transmission

To utilize the Password-protected Transmission feature, follow the steps below.

z You must set the password (4-digit) in the Function Parameter “43 Password-Transmit” (Fax/Email Settings >

Fax Parameters) in advance.

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Select “On”, and then select “OK”.

Select to perform Password-protected transmission.

Chapter 3 Convenient Fax Features

Select “Select Mode”.

Select “Password XMT”.

Select not to perform Password-protected transmission.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Select a destination.

z Refer to Entering a Destination (see page

16).

z Select an address, except the address

registered for Relayed transmission.

Press the Start key.

Password-protected transmission starts.

z The transmission fails if the password of

both units does not match.

Setting Password-Protected Transmission

Chapter 3 Convenient Fax Features

To always utilize Password-protected transmissions, follow the steps below.

z You must program a password (4-digit) in advance.

Press the Function key to open the Function Parameters screen.

Select “Fax/Email Settings”.

Select “04 Key Operator Mode”.

Select “40-79”.

z You can also proceed to step 8 by entering

43 with the Keypad and pressing the Start key.

Select “43 Password-Transmit”.

Enter the Key Operator password, and then select “OK”.

z If you make a mistake, press the Clear key

or “Back Space” to delete.

Select “01 Fax Parameters”.

Enter the password (4-digit), and then select “OK”.

z If you make a mistake, select “Clear” to

delete.

Select “On” or “Off”, and select “OK”.

z You can change the setting temporarily in

“Password XMT” of “More Menus” for each transmission (see page 77).

z Press the Reset key to return the machine

to the initial screen of the current active mode.

Chapter 3 Convenient Fax Features

Printing Communication Journal

Chapter 3 Convenient Fax Features

The communication journal can be printed at the end of each transmission communication.

• If “Comm. Journal” is set to “On” in “More Menus”, a communication journal is printed at the end of each transmission communication.

• For instructions on how to read the communication journal, refer to Communication Journal (see page 196).

************* - Comm. Journal- **************** Date dd-MMM-yyyy ** Time 15:00 *********

Mode = Memory Transmission Start = dd-MMM 14:50 End = dd-MMM 15:00

File No.= 050

STN

- PANASONIC ************

TELEPHONE BOOLE (945 13) 51617 . TELEX 123456

Comm. Key Name Station Name/Email Address/Telephone No. Pages

No. 001 OK [SERVICE ] 002 OK [SALES DEPT ] SERVICE DEPT 001/001 00:01:25 003 407 [ACCOUNTING ] SERVICE DEPT 004 Busy 021 111 1234 000/001 00:00:00

DP-XXXX ************** - HEAD OFFICE - ****** - 201 555 1212 - *******

SERVICE DEPT

THE SLEREXE COMPANY LIMITED

SAPORS LANE . BOOLE . DORSET . BH 25 8 ER

Duration

001/001

00:01:30

000/001 00:01:45

Dr. P.N.Cundall, Mining Surveys Ltd., Holroyd Road

Our Ref. 350/PJC/EAC

tions of print density cause the photocell to generate an analogous electrical video signal. this signal is used to modulate a carrier, which is transmitted to remote destination over a radio or cable communications link.

At the remote terminal, demodulation reconstructs the video signal, white is used to modulate the density of print produced by a printing device. This device is scanning in a raster scan synchronised with that at the transmitting terminal. As a result, a facsimile copy of the subject document is produced.

Probably you have used for this facility in your organisation.

Yours sincerely,

18th January, 1972.

P.J. CROSS Group Leader - facsimile Research

z Your machine is preset to print the communication journal only when transmission has failed. Refer to Fax/

Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z The document image for the Direct transmissions is not printed in the communication journal.

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Select “Select Mode”.

Select “On”, “Off”, or “Inc Only”, and then select “OK”.

Select to print a communication journal after each transmission.

Select not to print a communication journal.

Chapter 3 Convenient Fax Features

Select “Comm. Journal”.

Select to print a communication journal only when transmission has failed.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

Transmitting a Document with a Cover Sheet

Chapter 3 Convenient Fax Features

Documents can be transmitted with a cover sheet stating the date and time of the transmission, destination station name, and total number of pages.

Sample Fax Cover Sheet

***** Facsimile Cover Sheet *****

dd-MMM-yyyy 15:00

Message To:

SALES DEPT.

Message From:

PANASONIC

201 555 1212

Following This Cover Page

z The cover sheet is excluded from the total page count in the transaction journal.

z The cover sheet can be printed with texts programmed by users. (Up to 10 lines are available.)

z 60 characters can be programmed for 1 line, and up to 600 characters can be printed on the cover sheet.

Page(s)

Tex t Ar ea 60 characters for 1 line (Up to 10 lines)

z Characters are written from left to right. (The dotted lines will not be printed.)

z The standard setting of a cover sheet can be changed with the Function Parameter “56 Cover Sheet (HOME)”

(Fax/Email Settings > Fax Parameters). To modify the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Place original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Select “Select Mode”.

Select “On”, and then select “OK”.

Select to attach a cover sheet.

Select not to attach a cover sheet.

Chapter 3 Convenient Fax Features

Select “Cover Sheet”.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

30).

Select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

The transmission of the document with a cover sheet starts.

Chapter 4

Receiving Documents

Chapter 4 Fax Reception

There are two ways to receive fax calls on this machine.

Automatic Reception

The machine receives documents automatically. The machine answers all incoming calls (including voice calls).

Manual Reception

When your telephone rings, lift the handset of the external telephone. If you hear a beep from the phone, it means someone wants to initiate a fax call. Or, if the caller answers and says he/she wants to initiate a fax call, press the Start key and then hang up the handset (see page 85).

Automatic Reception

This mode is recommended when the telephone line is used only for fax.

• Set the Function Parameter “17 Receive Mode” (Fax/Email Settings > Fax Parameters) to “Auto”.

Fax Reception

. Refer to Manual Reception

• When an incoming call is received, the machine starts receiving documents automatically.

Manual Reception

When your machine is set to this mode, it will not receive documents automatically. After you answered the call, you can receive a fax.

• Set the Function Parameter “17 Receive Mode” (Fax/Email Settings > Fax Parameters) to “Manual”.

When your telephone rings, lift the external telephone handset.

If a document is loaded on the ADF, remove it.

When you hear a beep, press the Start key.

Hang up the phone.

z If you hang up the phone before pressing

the Start key, the telephone connection will be terminated.

Chapter 4 Fax Reception

Print Reduction and Duplex Recording

Chapter 4 Fax Reception

Print Reduction

This machine can use Letter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. If this happens, the document will be divided into separate pages.

This machine is equipped with the Print Reduction function to solve this problem. You may select the most appropriate setting described below.

 When Print Reduction is Set to “Auto”

If the Function Parameter “24 Print Reduction” (Fax/Email Settings > Fax Parameters) is set to “Auto”, it prints incoming documents reduced in size from 70 to 100% (in increments of 1%) to fit them within the preset paper size according to the length.

Standard-sized

document

Long document

z The standard setting of “24 Print Reduction” is set to “Auto”. For instructions on how to change the standard

setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z When the machine receives a long document (longer than the paper size by 39% or more), it prints the

document in multiple pages with the 10 mm (0.39") of the bottom margin of the first page overlapping the 10 mm (0.39") top margin of the next page.

Standard size

Reduced automatically to standard size

 When Print Reduction is Set to “Fixed”

With the Function Parameter “24 Print Reduction” (Fax/Email Settings > Fax Parameters) set to “Fixed”, the machine prints all incoming documents reduced at the reduction ratio pre-programmed in the Function Parameter “25 Reduction Ratio” (Fax/Email Settings > Fax Parameters). The fixed reduction ratio can be programmed between 70 and 100% (in increments of 1%).

Standard-sized

document

Long document

z The standard setting of “25 Reduction Ratio” is set to “100” (%).

For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Reduced at a specified reduction ratio

Chapter 4 Fax Reception

Duplex Recording

When the Function Parameter “95 Duplex Print” (Fax/Email Settings > Fax Parameters) is set to “Valid”, the received multi documents are printed on both sides of paper.

(Letter or A4 Originals only)

z The standard setting of “95 Duplex Print” is set to “Invalid”.

For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Substitute Memory Reception

Chapter 4 Fax Reception

When your machine cannot print an incoming document for some reasons, such as when it runs out of paper/toner, or paper has jammed, the received document is saved in memory automatically. This feature is called “Substitute Memory Reception”.

When a received document is saved in memory as substitute memory reception, the message “Message in Memory” appears on the Touch Panel Display.

The saved documents will be printed automatically when you replenish the paper and toner and/or clear the jammed paper.

If a document has been saved in memory due to substitute memory reception

z The available memory size is limited. Replenish the paper and toner and/or clear the jammed paper before the

memory becomes full.

z The standard setting of the Function Parameter “22 Substitute RCV” (Fax/Email Settings > Fax Parameters) is

set to “Val id”. For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Memo

Chapter 4 Fax Reception

Convenient Reception Features

Chapter 4 Fax Reception

This machine supports certain convenient-to-use reception features. Program these features as required.

Selective Reception

Your machine has the Selective Reception function which can prevent receiving unnecessary documents (junk fax and direct mail, etc.).

Before receiving the document, the last 4 digits of the ID number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in the Address Book of each station. When a match is found, your machine will start receiving the document. If a match is not found, your machine will cancel the reception.

Receiver Sender A (ID No: xxxx1234)

Address Book

Station name Fax number

A xxxx1234

B xxxx5678

Sender B (ID No: xxxx4321)

z The standard setting of the Function Parameter “46 Select Receive” (Fax/Email Settings > Fax Parameters) is

set to “Invalid”. For instructions on how to enable the Selective Reception feature, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z This feature requires the registration of all possible sending stations in the Address Book. Refer to Adding a

Fax Number into the Address Book (see page 173).

z Selective reception will not work if the fax number is not set in the sender’s numeric ID, or the sender’s numeric

ID is not programmed at all. You need to advice to include the fax number (fax telephone number) in the numeric ID to the sender who you want to receive faxes from.

z The remote machines to which you send faxes may also have the Selective Reception feature pre-

programmed.

Fax Forwarding

This feature allows all incoming faxes to be forwarded to the station registered in the Address Book. It is convenient when you want to receive fax calls at a location away from your office (such as your home) at night or during holidays.

Sender A

Receiver

Forward

Sender B

Chapter 4 Fax Reception

z The standard setting of the Function Parameter “54 Fax Forward” (Fax/Email Settings > Fax Parameters) is

set to “Invalid”. For instructions on how to enable the Fax Forward feature, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z When the Fax Forward feature is set, the station programmed in the Address Book is restricted from editing. To

change a programmed destination, follow the steps below.

1. Set the Function Parameter “54 Fax Forward” (Fax/Email Settings > Fax Parameters) to “Invalid”.

2. Change the station entered in the Address Book or pre-programmed in the program dialling.

3. Reset the Function Parameter “54 Fax Forward” (Fax/Email Settings > Fax Parameters) to “Valid”.

z When Fax forwarding fails, for example, calling a busy station, the received document will be printed and is

deleted from the memory.

z Fax forwarding will be disabled if the machine has 5% or less of memory remaining.

Password-Reception

Chapter 4 Fax Reception

Password reception will prevent receiving fax from unauthorized stations.

To use the Password Reception function, you must set a 4-digit receiving password in advance. The password must be shared with the other compatible Panasonic machine(s). If the password in your machine does not match the receiving password in the other compatible Panasonic machine(s), the reception will fail.

Password reception can be enabled by programming the Function Parameter “44 Password-Receive” (Fax/ Email Settings > Fax Parameters). Refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Receiver

Reception Password: 1234

Sender

Reception Password: 1234

z This feature works only if the remote station is any one of the following Panasonic models.

DP-180 DP-190 DP-1820E DP-1820P DP-2330 DP-3030 DP-3530 DP-4530

DP-6030 DP-8020P DP-8020E DP-8035 DP-8045 DP-8060 DP-C213 DP-C262

DP-C263 DP-C264 DP-C265 DP-C305 DP-C322 DP-C323 DP-C354 DP-C405

DX-800

UF-6000 UF-9000

z The standard setting of the Function Parameter “44 Password-Receive” (Fax/Email Settings > Fax

Parameters) is set to “Off”. For instructions on how to enable the Password Reception feature, refer to Fax/ Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Junk Fax Filter

This machine can filter incoming faxes to prevent receiving unnecessary documents (junk fax, etc.).

Before receiving the document, the sender’s numeric ID (fax number) will be compared to the numbers registered as junk fax numbers in the receiving station. If the fax number is found in the registry, the machine will cancel the reception.

Receiver Sender A (ID No: 123456789)

Station

Name

A 123456789 1234567890

B 987654321 987654321

Fax

Number

Junk Fax

Number

Chapter 4 Fax Reception

Sender B (ID No: 987654321)

z The standard setting of the Function Parameter “135 Junk Fax Filter (00 Junk Fax Filter)” (Fax/Email

Settings > Fax Parameters) is set to “Invalid”. For instructions on how to enable the Junk Fax Filter feature, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z This feature requires the registration of junk fax numbers. For more information, refer to Fax/Email Settings in

the Operating Instructions (For Function Parameters) of provided CD-ROM.

z This machine receives documents from senders whose fax number is not registered in the numeric ID if “135

Junk Fax Filter (01 Receive without ID No.)” is set to “Valid”. For more information, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z The sender’s numeric ID and received time can be printed on the faxes. For more information, refer to Fax/

Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

z The remote machines you send faxes to may also have set the Junk Fax Filter function.

Receive to Memory

Chapter 4 Fax Reception

What is Memory Reception?

Memory reception allows all incoming documents to be stored in memory, instead of printing them onto the output tray.

z If the Memory Reception feature has been set in Function Parameters, the message “Receive to Memory”

appears on the Touch Panel Display.

z Documents received in memory are printed when the pre-programmed password is entered. The received

documents are deleted from memory when the printing completes.

This section explains how to program memory reception, and print documents received into the memory.

Receiver Sender

Memory

z The standard setting of “Receive to Memory” is set to “Off” in “More Menus”.

z You can set the password in Function Parameters (Fax/Email Settings > Fax Parameters).

z When memory becomes full, the memory reception is aborted and the communication is cancelled. Pages

already received in memory can be printed.

z Once memory is full, incoming documents can no longer be received into memory.

z If “Receive to Memory” has been set to “On”, the memory reception password cannot be changed in Function

Parameters. To change the password, follow the steps below.

1. Set “Receive to Memory” to “Off” in “More Menus”.

2. Change the password of the Function Parameter “37 Receive to Memory” (Fax/Email Settings > Fax Parameters).

3. Set “Receive to Memory” to “On” in “More Menus”.

Programming Memory Reception

To enable memory reception, follow the steps below.

Press the Fax key.

Select “More Menus”.

Select “Select Mode”.

Select “On”, and then “OK”.

Memory reception is programmed.

Chapter 4 Fax Reception

Select to enable memory reception.

Select to cancel memory reception.

Select “Receive to Memory”.

Select to print a document received in memory.

Printing a Document Received in Memory

Chapter 4 Fax Reception

When a document is received in memory, a message is displayed.

To print a document received in memory, follow the steps below.

Press the Fax key.

Select “More Menus”.

Select “Print”, and then “OK”.

Select “Select Mode”.

Select “Receive to Memory”.

Select to enable memory reception.

Select to disable memory reception.

Select to print a document received in memory.

If a password is pre-programmed, enter the password (4-digit), and then

select “OK”.

z This screen appears when the password is

set in the Function Parameter “37 Receive to Memory” (Fax/Email Settings > Fax

Parameters).

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Chapter 4 Fax Reception

Chapter 5

What is Internet Fax?

Chapter 5 Internet Fax

What is Internet Fax?

It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email. Internet Fax communicates via an Intranet or the Internet without using the telephone line.

This machine can be connected to 10Base-T/100Base-TX Ethernet LAN (local area network).

Internet Fax

LAN

Internet Fax

Internet

 Sending Email

Scanned documents can be transmitted to an Internet Fax or a remote computer as files attached to an Email.

z Refer to Sending Email (see page 100).

z Scanned documents are transmitted as attached files in the TIFF or PDF format.

The PDF format can be used only for transmitting documents from an Internet Fax to computers.

z The remote PC must support MIME to receive file attachment in the TIFF or PDF format.

 Receiving Email

When Email is received from an Internet Fax or a computer, the Email message is printed automatically with the image of the attached file.

z Refer to Receiving Email (see page 101).

 Routing

You can forward fax documents or Email to an Internet Fax or to networked computers.

z Refer to Inbound Routing (see page 101).

 Transmitting to a Fax via a Relay Station (Relay Transmission)

Email can be transmitted as normal fax documents via a relay station. Email can also be broadcasted.

z Refer to Relay Transmission (see page 102).

Using the Internet Fax Feature

To use the Internet Fax feature, a network cable must be connected to the machine, and the network environment must be properly configured in Function Parameters.

For setup instructions, refer to Preparing to Use Internet Fax (see page 108).

Chapter 5 Internet Fax

What Internet Fax Can Do

Chapter 5 Internet Fax

This section introduces the functions of the Internet Fax feature.

The Internet Fax feature not only sends and receives Email but also forwards fax documents via a telephone line and broadcasts them via a relay station.

Sending Email

A scanned document can be transmitted to an Internet Fax or a remote computer as an Email file attachment. Attached files must be in either of the following formats:

• Internet Fax : TIFF format (TIFF-F)

• Computer : Select either TIFF (TIFF-F) format or PDF format.

LAN

TIFF (TIFF-F) or PDF format

TIFF (TIFF-F) format

Internet Fax

z For more details on sending Email, refer to Sending an Email Procedure (see page 110).

100

Panasonic DP-8020P, DP-8045, DP-8020E, UF-9000, DP-4530 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Operating Instructions

Conventions

Icons

Notation

Table of Contents

Getting To Know Your Machine

Menu Map

Fax Transmission Procedure

Basic Fax Transmission

Entering a Destination

Manual Dialling

Using the Address Book

Searching for a Destination

Redialling

Preventing Accidental Transmission to Multiple Destinations

Confirming the Destination

Transmission with Destination Monitoring

Talking to the Remote Party Before Transmission

Setting Original Quality

Setting the Original Size

Transmitting 2-Sided Originals

Verification Stamp

Transmitting a Document Stored in Memory

Job Build and SADF

Direct Transmission

Verifying Communication Status

Rotated Transmission

Batch Transmission

Getting an Outside Line Using PIN Code Access

Using Program Keys

Cancelling a Communication

To Cancel Memory Transmission:

To Cancel Direct Transmission:

Dial Prefix

Time Controlled Communication (Deferred)

Deferred Transmission

Convenient Fax Features

Deferred Polling

Polling

Polling

Storing Documents to be Polled

Using a Mailbox (Confidential Communication)

What is Confidential Communication?

Confidential Transmission

Confidential Polling

Storing Documents for Confidential Polling

Printing a Received Confidential Document

Deleting a Confidential Document

Sub-Address Communication

What is Sub-Addressing?

Sub-Addressed Transmission Using Address Book

Sub-Addressed Transmission Using Manual Dialling

Password Communication

What is Password Communication?

Password Transmission

Setting Password-Protected Transmission

Printing Communication Journal

Transmitting a Document with a Cover Sheet

Receiving Documents

Automatic Reception

Fax Reception

Manual Reception

Print Reduction and Duplex Recording

Print Reduction

Duplex Recording

Substitute Memory Reception

Convenient Reception Features

Selective Reception

Fax Forwarding

Password-Reception

Junk Fax Filter

Receive to Memory

What is Memory Reception?

Programming Memory Reception

Printing a Document Received in Memory

What is Internet Fax?