Panasonic DP-8020E, DP-8020P Operating Instruction

Download

Operating Instructions

Your Mach i n e

Getting To Know

(For Facsimile and Internet Fax/Email Functions)

Digital Imaging Systems

Model No.

DP-8020E / 8020P

Features

Facsimile

Features

Internet Fax

Advanced

Facsimile Features

Before operating this equipment, please carefully read this manual, and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.)

Fax Features

Advanced Internet

Setting

Your Machine

and Lists

Printing Journals

Problem Solving

English

Appendix

Getting To Know Your Machine

Useful Office Functions/Operating Instructions

Copy

• Copy up to Legal size originals.

• Capable of copying text/photos/ halftone originals.

Scan/File

• Monochrome scanner capability (for DP-8020P*/8020E only).

• Scanning resolution up to 600 dpi

Fax/Email

• Plain Paper High-speed Super G3 compatible Fax with JBIG compression. The Facsimile function is available when optional Fax Communication Board (DA-FG180) is installed (for DP-8020P*/8020E only).

•Quick-Scan

• Quick Memory Transmission

• Email Function capability

• Digital printer controller standard, printer resolution 300 or 600 dpi.

Application Software

• Quick Image Navigator

• Network Scanner

• Utilities (Network Status Monitor, Address Book Editor, Network Configuration Editor)

• Pan a fax Desktop when optional Fax Communication Board is installed.

*DP-8020P is not available for USA, and Canada.

 The following operating instruction manuals are included on the CD for this machine, please use the correct manual

when an operator intervention is necessary.

<Facsimile &

Internet Fax/Email>

<Copy & Network

Scan>

<Print &

Other Advanced Functions>

Use the information provided on the enclosed CD whenever a Fax/Internet Fax function requires intervention. For example: How to send/receive a Fax/Email, or when a trouble message appears, etc. Use the information provided on the enclosed CD whenever a Copy & Network Scan function requires intervention. For example: How to make copies, add paper, replace the toner bottle, etc. Use the information provided on the enclosed CD for an explanation of how to use as a Network Printer, Network Scanner, Edit Directory Dialing Feature, Device Settings, Network Status Monitor, and/or Document Management System.

Multi-Tasking Job Table

Current

Job

2nd Job

Copy

Network Scanning, Internet Fax

Storing Document

GDI/PCL/PS Printing

Receiving Data

Printing Receive Document

Facsimile (Sending)

Storing Document Memory Transmission

Facsimile (Receiving)

Memory Receiving Printing Received

Memory Data

: Accepts and executes the 2nd Job.

: Accepts and executes the 2nd Job (Copy) only if the Current Job is interrupted. : Accepts the 2nd Job and executes the 2nd Job after the Current Job is completed. : Not applicable.

NOTE

Copy

: HDD (DA-HD18) and additional 16MB (minimum) Image memory are required.

Network Scanning,

Internet Fax

Storing

Document

Transmission

GDI/PCL/PS

Printing

Receiving

Data

Printing

Received Data

Facsimile

(Sending)

Storing

Document

Memory

Transmission

Facsimile

(Receiving)

Memory

Receiving

Printing Received

Memory Data

Operating Instructions Outline

Your Mach i n e

Getting To Know

Your Machine

Facsimile Features

Internet Fax

Features

Advanced Facsimile

Features

 Quick Operation Chart

(See pages 2-21)

 Instructions for Sending/Receiving Documents and Creative

Features

(See pages 22-45)

 General Descriptions for Internet Fax, Sending/Receiving

Documents via LAN and Creative Features

(See pages 46-75)

 Advanced Facsimile Features

(See pages 76-113)

Advanced Internet

Fax Features

Setting Your

Machine

Printing Journals

and Lists

Problem Solving

 Advanced Internet Facsimile Features

(See pages 114 -135)

 Setting/Adjusting or Customizing Your Machine

• Adjusting the Volume, etc.

• User Parameters

• One-Touch/Abbreviated Dialing Numbers

• Fax Parameters

• Access Code (See pages 136-155)

 Printing Journals, Fax Parameter, Program

and Phone Book (One-Touch/ABBR.) List

(See pages 156-165)

 Troubleshooting

• Information Codes, etc. (See pages 166-177)

Appendix

 Specifications, Glossary, Index, etc.

(See pages 178-193)

Getting To Know Your Machine

Symbols/Icons

The following Symbols/Icons are used throughout this operating instructions manual.

Place original(s) on the ADF/i-ADF

Place original on the Platen (Sheet)

Press any Hard Key on the Control Panel

Press Hard Key

Input numbers with keypad

• Telephone Number

• Email Address, etc.

Getting to know your machine before starting

Facsimile Features

Internet Fax Features

When setting the machine modes

Input text with a Keyboard (Option)

Go to next step

Go to next step (below)

Ensure that the indicator lamp of the FAX/EMAIL button is ON. If not, press the FAX/EMAIL mode button.

To change the input mode to Telephone Number or Email Address when the indicator lamp of FAX/ EMAIL mode button is ON.

When printing the Journals and Lists

Problem solving

Others

Getting To Know Your Machine

Useful Office Functions/Operating Instructions .............................. 2

Operating Instructions Outline .......................................................... 3

Symbols/Icons..................................................................................... 4

Basic Operation Chart ........................................................................ 10

 Basic Operation ............................................................................ 10

 To Stop the Transmission .............................................................. 12

 Rotated Transmission .................................................................... 12

 2-Sided Transmission (Scan) (DP-8020E only) ............................. 12

Mode Setting ....................................................................................... 14

 Changing the Modes...................................................................... 14

Connecting the Cables ....................................................................... 16

Safety Information .............................................................................. 17

Control Panel....................................................................................... 18

 How To Enter Characters .............................................................. 20

Your Mach i n e

Getting To Know

Facsimile Features

Sending Documents ........................................................................... 22

 Memory Transmissions.................................................................. 22

 Direct Transmission Reservation

(Priority Transmission Reservation)............................................... 24

 On-Hook Dialing............................................................................. 26

 Off-Hook Dialing (Voice Mode Transmission) ................................ 26

 To Stop the Transmission .............................................................. 26

 To Cancel the Direct Transmission Reservation............................ 26

 Job Build ........................................................................................ 28

Receiving Documents ........................................................................ 30

 Automatic Reception...................................................................... 30

 Manual Reception .......................................................................... 30

 Print Reduction Setting .................................................................. 30

 Substitute Memory Reception........................................................ 30

 Duplex (2-Sided) Receiving (DP-8020E only)................................ 31

Timer Controlled Communications ................................................... 32

 General Description ....................................................................... 32

 Deferred Transmission................................................................... 32

 Deferred Polling ............................................................................. 32

Batch Transmission............................................................................ 34

 General Description ....................................................................... 34

 Real-Time Batch Transmission...................................................... 34

Polling .................................................................................................. 36

 General Description ....................................................................... 36

 Preparing to be Polled ................................................................... 36

 Poll Documents from Another Station............................................ 38

Getting To Know Your Machine

Table of Contents

Facsimile Features

Program Keys (Option)...................................................................... 40

 General Description ....................................................................... 40

 Setting for Group Dialing ............................................................... 40

 Setting for Deferred Transmission ................................................. 42

 Setting for One-Touch Key ............................................................ 44

 Changing the Program Key Setting ............................................... 44

Internet Fax Features

Pre-Installation Information/Features .............................................. 46

Setup (SMTP Mail Server/POP3 Client) ............................................ 48

Internet Communication Features.................................................... 52

 Transmission/Reception ................................................................ 52

 Internet Fax Delivery Notice (MDN)............................................... 52

 Direct SMTP .................................................................................. 53

 Internet Mail Reception.................................................................. 53

Important Information........................................................................ 54

 General Description ....................................................................... 54

 Differences Between Internet Fax and Regular Fax...................... 54

 Transmitted Document Confirmation ............................................. 54

 Your Machine Cannot Make a Phone Call via LAN ....................... 54

 Dual Port Communication.............................................................. 54

 Transmission Resolution ............................................................... 54

 Internet Mail Reception.................................................................. 55

 Sending a Document to a PC via LAN........................................... 55

 Internet Relayed Transmission ...................................................... 55

Setting the Internet Parameters........................................................ 56

 Basic Parameters .......................................................................... 56

 User Parameters (Internet Parameters) ........................................ 56

Sending Documents .......................................................................... 58

 Manual Mail Addressing ................................................................ 58

 One-Touch/Abbreviated and Search Mail Addressing................... 60

 Entering the Mail Header............................................................... 62

 Ledger Size Document Transmission............................................ 64

 Returned Mail ................................................................................ 66

Receiving Documents........................................................................ 68

 General Description ....................................................................... 68

 Internet Fax Received on a PC...................................................... 68

 Receiving Mail from a POP Server................................................ 70

 Setting the POP Parameters ......................................................... 70

 Unattended Email Reception from the POP Server....................... 72

 Manual Email Retrieval from the POP Server ............................... 72

Program Keys (Option)...................................................................... 74

 Setting the POP Access Key ......................................................... 74

 Using POP Access Key ................................................................. 74

Advanced Facsimile Features

Confidential Mailbox........................................................................... 76

 Sending a Confidential Document ................................................. 76

 Polling a Confidential Document.................................................... 78

 Receiving a Confidential Document to Your Machine's

Mailbox........................................................................................... 78

 Storing a Confidential Document ................................................... 80

 Printing a Confidential Document ................................................. 80

 Deleting a Confidential Document ................................................. 82

Sub-Addressing .................................................................................. 84

 Sending a Fax with Sub-Address................................................... 84

 Setting the Sub-Address into an Phone Book................................ 84

Fax Cover Sheet.................................................................................. 86

 Using the Fax Cover Sheet............................................................ 86

Password Communications............................................................... 88

 Setting Password Transmission..................................................... 88

 Setting Password Reception.......................................................... 88

 Using Password Transmission....................................................... 90

 Using Password Reception............................................................ 90

Receive To Memory ............................................................................ 92

 Setting RCV To Memory Password ............................................... 92

 Setting the RCV To Memory .......................................................... 92

 Printing Documents........................................................................ 92

PIN Code Access ................................................................................ 94

 Selecting the Access Method (Prefix or Suffix).............................. 94

 Dialing with a PIN Code ................................................................. 94

Selective Reception ............................................................................ 96

 General Description ....................................................................... 96

 Setting the Selective Reception ..................................................... 96

Department Code ................................................................................ 98

 General Description ....................................................................... 98

 Setting the Department Code ........................................................ 98

 Changing or Erasing the Department Code................................... 100

 Sending Document with Department Code.................................... 100

 Printing a Department Code Journal.............................................. 102

Edit File Mode...................................................................................... 104

 General Description ....................................................................... 104

 Printing or Viewing a List ............................................................... 104

 Changing the Start Time or the Station of a File............................ 106

 Deleting a File ................................................................................ 106

 Printing Out a File .......................................................................... 108

 Adding Documents into a File ........................................................ 108

 Retry an Incomplete File ................................................................ 110

Completion Notice .............................................................................. 112

 Enabling Completion Notice .......................................................... 112

 Disabling the Completion Notice ................................................... 112

Your Mach i n e

Getting To Know

Getting To Know Your Machine

Table of Contents

Advanced Internet Fax Features

Internet Communication Features.................................................... 114

 Inbound Routing ............................................................................ 114

 Dynamic Host Configuration Protocol (DHCP) .............................. 115

 SMTP Authentication..................................................................... 115

 Lightweight Directory Access Protocol (LDAP).............................. 115

 Relayed Transmission ................................................................... 116

Sender Selection ................................................................................ 118

 Setting the Sender Selection ......................................................... 118

 Sending Documents with Sender Selection................................... 118

Inbound Routing ................................................................................ 120

 Setting the Routing Parameters..................................................... 120

 One-Touch/ABBR Dialing for Inbound Routing ............................. 120

Fax Forward........................................................................................ 122

 Setting Fax Forward ...................................................................... 122

Relayed Transmission ....................................................................... 124

 General Description ....................................................................... 124

 Relay Network ............................................................................... 125

 Setting Up Your Machine as an Internet Relay Station ................. 127

 Programming the End Receiving Station into your

Auto Dialer..................................................................................... 128

 Sending via an Internet Relay........................................................ 130

 Sending Document(s) from a PC to a G3 Fax Machine ................ 132

 Printouts and Reports .................................................................... 134

Setting Your Machine

Adjusting the Volume and Dialing Method (Tone or Pulse)........... 136

 Setting the Dialing Method (Tone or Pulse)................................... 136

 Setting the Monitor Volume ........................................................... 136

 Setting the Ringer Volume............................................................. 136

User Parameters................................................................................. 138

 General Description ....................................................................... 138

 Setting the User Parameters ......................................................... 138

One-Touch (Option)/Abbreviated Dialing Numbers........................ 140

 Entering One-Touch (Option)/Abbreviated Dialing Numbers......... 140

 Entering One-Touch (Option)/Abbreviated Email Address............ 140

 Printing Out Directory Sheet (Option) ............................................ 142

 Changing or Erasing the Settings of the One-Touch/

Abbreviated Dialing Numbers ........................................................ 144

Fax Parameters .................................................................................. 146

 General Description ....................................................................... 146

 Setting the Fax Parameters........................................................... 146

Access Code....................................................................................... 154

 General Description ....................................................................... 154

 Setting the Access Code ............................................................... 154

 Operating FAX/EMAIL with the Access Code................................ 154

Printing Journals and Lists

Transaction Journal............................................................................ 156

Communication Journal (COMM. JOURNAL)................................... 158

One-Touch/Abbreviated and Directory Search List......................... 160

Program List (Option)......................................................................... 162

Fax Parameter List.............................................................................. 164

Problem Solving

Troubleshooting.................................................................................. 166

Information Code ................................................................................ 168

Email ABBR Programming Errors..................................................... 172

 Error Messages Sent to the Sender............................................... 172

 Internet Fax Return Receipt Error Messages ................................ 173

Verification Stamp and Flash Memory Card..................................... 174

 Verification Stamp.......................................................................... 174

 Installing the Flash Memory Card .................................................. 176

Your Mach i n e

Getting To Know

Appendix

Specifications...................................................................................... 178

FCC Notice for Users in USA ............................................................. 180

Notice to Users in Canada ................................................................. 182

Glossary............................................................................................... 184

ITU-T Image No. 1................................................................................ 191

Index..................................................................................................... 192

Getting To Know Your Machine

Basic Operation Chart

 Basic Operation

From ADF/ i-ADF (Option)

Original Guides

Adjust to the original’s width.

ADF Tray

Face up

One-Touch/ABBR Dialing (see Note 3)

(One-Touch is available when a Keyboard option is installed.)

From Platen

Original Guides

INV

INV LTR LGV

LTR LDR

INV-R

LTR

LTR-R

LGL

LDR

INV: Invoice, LTR: Letter LGL: Legal, LDR: Ledger

• Place originals face down on the Platen or face up on the ADF/i-ADF.

• For originals smaller than Invoice size, position the original within the Invoice area and select Invoice.

• Select original size when placing the document on the Platen.

(Option)

When the Telephone Number(s) or Email Address(es) are registered in the One-Touch/Abbreviated Dialing.

Manual Number Dialing (Up to 50 Stations)

Change to Email Address or Telephone No. input mode.

Directory Search Dialing (see Note 3)

Email Address(es) +

(When a Keyboard option is installed)

Enter the first letter(s) of the name you wish to search. Ex: "SA"

(Option)

+ ABBR No.

Email Address or Telephone Number +

ENTER LETTER(S)



[100]SALES 3



5551234

[005]SALES 2



(3-digit)

5551234

[001]SALES



5551234

Your Mach i n e

Getting To Know

If set on other function mode.

5 6

The document(s) is stored into memory with a file number. Then starts sending the document(s).

Select the desired Transmission setting. (See the right column)

When an original is scanned from the Platen Glass, the message "ANOTHER ORIGINAL?" is shown.

Place another original, then press .

Machine starts sending.

START

Transmission Settings

S-FINE for finer detailed originals

(400 or 600 dpi, see page 148)

FINE for detailed originals STANDARD for standard originals

(both LED lights go out)

PHOTO for photo or illustration

TEXT/ PHOTO

TEXT for text only originals

originals for text and photo originals

Sending Non-Standard Size Documents

When transmitting non-standard size document(s), the machine will not send the portion of the document that exceeds the standard size ("P" portion).

NOTE

1. If your machine sounds an alarm (pi-pi-pi) in Step 4 above, this indicates that the Dialer is Full (more than 50 full Email Addresses are entered or 50 transmission reservations including G3 communication have been already reserved).

2. To utilize the Email functions, your machine needs to be set up properly on your network. Please contact your network administrator for actual network setup.

3. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered. (See page 140)

4. When transmitting in Photo or S-Fine mode, there is a possibility that printing quality may deteriorate at the remote station due to its reception capability. If this occurs, re-send with Direct Transmission or use "Fine" Resolution.

5. You can send the same document(s) to multiple stations by repeating Steps 4a, 4b or 4c, and then pressing .

6. To stop the transmission, see page 12.

START

LETTER : Letter LETTER : Letter-R

INVOICE : Invoice

INVOICE : Invoice-R LEDGER : Ledger

LEGAL : Legal

ORIGINAL SIZE key is

used for Platen Glass. Legal size with ADF only.

Getting To Know Your Machine

Basic Operation Chart

 To Stop the Transmission

COMMUNICATION STOP ? 1:YES 2:NO

SAVE AS INCOMP.FILE?

1:YES 2:NO

: Saves the file.

: Deletes the file.

• If Fax Parameter No. 31 (INC. FILE SAVE) is "Valid".

(See page 149)

• To retry an Incomplete File, see page 110.

 Rotated Transmission

Letter or A4 size Original(s) are placed in a Portrait ( ) direction, the document(s) will be rotated by 90º and then transmitted in a Landscape ( ) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station.

Fax Parameter No. 78 (ROTATION XMT) set to:

• Invalid

Letter or A4 Original

Sends with 70% Reduction

Receiving Station: Letter or A4 paper

 2-Sided Transmission (Scan) (DP-8020E only)

This machine has duplex SCAN capabilities. (It is available when the i-ADF (DA-AR202) option is installed.)

Scanning 2-Sided Original(s) using the Basic Menu:

• 2-Sided Original = ON ( lights)

Duplex Scan Receiving Station

NOTE

1 SIDED COPY

1. To select the Comm. Journal printout condition, change the setting of Fax Parameter No. 12. (See page 148)

2. If the Email transmission cannot be completed for any reason, the Email may be returned undelivered; otherwise no reply will be printed.

Your Mach i n e

Getting To Know

PRINT COMM. JOURNAL? 1:YES 2:NO

Print Communication Journal (COMM. JOURNAL).

• Valid (Default Position)

Letter or A4 Original

Stop the transmission.

Receiving Station: Letter or A4 paper

Sends with Rotated Transmission

NOTE

3. Rotation XMT requires the use of Memory Transmission.

4. Verification Stamp is disabled during 2-Sided Scanning.

Getting To Know Your Machine

Mode Setting

 Changing the Modes

Any function can be started by first pressing and then entering the function number, or by pressing or scroll key repeatedly until the desired function appears on the display.

If set on other function mode.

FUNCTION

Deferred Communication 1 = Deferred XMT (see page 32) 2 = Deferred Polling (see page 32) 3 = Advanced Communication

Advanced Communication 2 = Confidential Communication (see page 76) 4 = Sub-Address XMT (see page 84) 5 = LAN Relay XMT (see Note 1) (see page 130)

Polling 1 = Polling (see page 38) 2 = Polled (see page 36)

Print Out 1 = Journal (Print/View) (see page 156) 2 = One-Touch (see Note 2)/Abbreviated/

Directory Search List (see page 160) 3 = Program List (see Note 2) (see page 162) 4 = Fax Parameter List (see page 164) 6 = Individual XMT Journal 7 = Directory Sheet (see Note 2) (see page 142)

NOTE

1. If Fax Parameter No. 140 is not preset to "Valid " position, which enables you to use its function, the display will not show the function. (See page 150)

2. These functions are available when the optional Keyboard (DA-KB180) is installed.

If set on other function mode.

Set Mode

1 = User Parameters (see page 138)

• Date & Time

• Logo

• Character ID

• ID Number (Fax Telephone Number)

• Time Zone (Internet Parameters)

2 = One-Touch (see Note 2)/

Abbreviated Numbers (see page 140) 3 = Program Keys (see Note 2) (see page 40) 4 = Fax Parameters (see page 146)

Select Mode (see Note 3)

1 = Communication Journal = OFF/ON/INC (see page 158) 2 = Delivery Notice = OFF/ON (see pages 52 and 152) 3 = Cover Sheet = OFF/ON (see page 86) 4 = Password-XMT = OFF/ON (see Note 4) (see pages 88 and 90) 5 = RCV to Memory = OFF/ON/PRINT (see page 92) 6 = File Type / Name = TIFF/PDF (see pages 59 and 61) 7 = Stamp = OFF/ON 8 = LAN Ledger XMT = OFF/ON (see page 64) 9 = Memory XMT = OFF/ON (see page 22)

Your M achine

Getting To Know

NOTE

Edit File Mode

1 = File List (Print/View) (see page 104) 2 = Change Time/Station (see page 106) 3 = Delete File (see page 106) 4 = Print File (see page 108) 5 = Add Document (see page 108) 6 = Retry Incomplete File (see page 110)

3. The Select Mode ( ) settings can be temporarily changed for the current communication. Upon its completion, however, these parameters are returned to their preset

default values (Home position). You can change the Home position of these settings in the Fax Parameters mode. (See page 146)

4. If Fax Parameter No. 43 is not preset to the "ON" position, which enables you to use its function, the display will not reveal this function. (See page 149)

FUNCTION

Getting To Know Your Machine

Connecting the Cables

LINK Lamp

Illuminates when connected to the LAN. Lamp will not turn ON if LAN cable is defective (contains breaks).

LAN Connection Jack (10Base-T/100Base-TX)

LAN Cable (10Base-T/100Base-TX Cable)

Insert the plug until a click is heard. (LAN cable is not included with the product.) Purchase a Category 5 Cable, compliant with EIA/TIA 568-A-5 standard.

10Base-T/100Base-TX Ethernet Hub

ACTIVITY Lamp

Blinks when there is data traffic on the LAN.

Ethernet LAN Cable (10Base-T/100Base-TX) (Not included)

External Telephone Jack

You can connect an additional standard single line telephone to the machine. To connect the telephone, remove the protective tab on the TEL jack.

Power Switch

After connecting all cables and Power Cord, turn the Power Switch on the Right Side of the machine to the ON position.

Telephone Line Jack

Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company and the other end into the LINE jack on the Right Side of the machine. (Refer to the Dialing Method. See page 136.)

RJ-11C Telephone Jack

Safety Information

CAUTION

Denotes hazards that could result in minor injury or damage to the machine.

• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE.

• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.

Your Mach i n e

Getting To Know

• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.

• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.

SAVE THESE INSTRUCTIONS.

Getting To Know Your Machine

Control Panel

3192

No. Icon Contents No. Icon Contents

FAX/EMAIL Key

Used to select the FAX/EMAIL mode. To change the input mode between Email Address and Telephone Number.

CONTRAST (Lighter/Darker) Key

Used to adjust the Manual Exposure.

876541

212223

ORIGINAL Key

Used to select type of Original. (See page 11)

ENERGY SAVER Key

Used to switch the machine into Energy Saver Mode.

1110

1820

RESOLUTION Key

5 6

10 11

12 13

14 15

Used to set Standard, Fine, Super-Fine (400 or 600 dpi). (See page

LCD Display

Indicates Number of Copies / Original(s) / Machine / User Error Code.

Cursor Keys

• Adjust the Monitor and Ringer Volume.

• Move the cursor while entering numbers and characters.

• Search the Station Name for Directory Search Dialing.

• Confirm the entered station for multi-station communication.

• Select functions.

• Confirm the current communication modes (e.g. Page Number, ID, Dialed Telephone Number or Email Address, File Number) when the unit is ON LINE.

REDIAL/PAUSE Key

Used to enter a pause when recording or dialing a Telephone Number, or to redial the last dialed number.

FLASH/SUB-ADDR Key

Used to separate the Sub-Address from the Telephone Number when dialing, or to access some features of your PBX.

RESET Key

Resets all features to the initial poweron state.

11)

ORIGINAL SIZE Key

Used to select the Original Size manually. (See page

ABBR Key

Used to start Abbreviated Dialing. (See pages 10, 22 and 60)

MONITOR Key

Used to start On-Hook Dialing or to input a space between numerical entries (such as, while entering telephone numbers). (See pages 26 and 136)

STOP Key

Press this button when you want to Stop a telecommunication, registration operation or audible tone.

11)

No. Icon Contents No. Icon Contents

START Key

Press this button to Start transmitting or

16 17

18 19

20 21

22 23

receiving a fax.

SET Key

Used to Set operations.

FUNCTION Key

Used to start or select functions and subfunctions. These functions are explained in detail on page 14.

ALARM LED (red)

Lights/Flashes when trouble occurs.

Lights:

Machine detected a trouble status.

• No paper in the selected tray or toner has run out.

• Machine detected trouble, such as paper misfeed or jammed.

Flashes:

Machine detected an alarm status.

• No paper in the Tray. (Tray not selected)

• Toner is getting low, etc.

Keyboard (Option)

• Used to input the Characters. (To switch between Upper/Lower characters, press Shift key (

• Used for One-Touch Keys, Program Keys.

• Used to enter a symbol for the LOGO, Character ID, Station Name and for the Email Address. Use symbol(s).

2-Sided Key

Used for 2-Sided transmission. (Available when the i-ADF (DA-AR202) option is installed.)

Keypad

Used for manual number dialing, recording phone numbers and numerical entries. Used to input Characters when a Keyboard option is not installed.

CLEAR Key

Use this button when correcting entered numbers or characters.

ACTIVE LED (green) Flashes:

When machine is active.

Lights:

When the received fax message is in memory.

PRINT DATA LED (green) Flashes:

When receiving printing data.

Lights:

While printing.

))

or to select the desired

(For DP-8020E only)

Your Mach i n e

Getting To Know

Used for Copier, Network Scanner and Printer Functions.

Getting To Know Your Machine

Control Panel

 How To Enter Characters

To enter characters or symbols follow the steps below.

Keypad

SET

FAX/EMAIL

• Use to on the keypad to enter characters and symbols. The keypad assignment for the characters and

Ex: To enter "Panasonic"

0 9

symbols is shown below. The " " key is also used to enter a period "." during Email or IP Address input.

Character Keypad Key Strokes

P 6

a 2

n 3

a 2

s 5

o 4

n 3

i 4

c 4

Ex: LOGO

CLEAR

LOGO Panasonic

Cursor



MONITOR

STOP

NOTE

1. When the Keyboard Option (DA-KB180) is installed, the keypad reverts to Numerical entries only.

Character Table and Required Number of Key Strokes

1234567891011121314 1 @ . Å å Ä ä Ö ö Ü ü È è É é Æ æ Ñ 1 @ .

2abcABC

3de fDEF

4gh iGHI

5jklJKL

6mn oMNO

7pqr sPQRS

Your Mach i n e

Getting To Know

8tuvTUV

9wxyzWXYZ

0 - / ( ) _ , ’ : % & + = 0 - / ( ) _ ’ : & + = ! " $ < > % ? [ ] ^ ` { | }

• Select and continue pressing the appropriate key on the keypad until the desired Character / Symbol is displayed, then select another key on the keypad to enter the next Characters / Symbols. If the next Character / Symbol that you wish to enter falls on the same key, press Press to complete the registration.

Ex: To input an "o" and "n", the key is used for both Characters.

• To delete a Character / Symbol, press .

• To enter a space, press .

• Upper case characters are typically used to enter Station Name, etc. Lower case characters are typically used to enter E-mail Addresses.

SET

Enter as follows: x 4 x 3

6 6

MONITOR

CLEAR

, to set the first Character / Symbol before continuing.

SET

Facsimile Features

Sending Documents

 Memory Transmissions

Your machine quickly stores the document(s) into the machine's memory. Then, starts to dial the Telephone Number. If the transmission fails, your machine will retransmit the remaining unsuccessful page(s) automatically.

Transmit

Store

One-Touch/ABBR Dialing (see Note 2)

(One-Touch is available when a Keyboard option is installed.)

(Option)

When the Telephone Number(s) or Email Address(es) are registered in the One-Touch/Abbreviated Dialing.

Manual Number Dialing (Up to 50 Stations)

Telephone Number (Up to 36 digits)

Directory Search Dialing (see Note 2)

Receive

+ ABBR No.

(3-digit)

If you make a mistake, press

CLEAR

then reenter the correct number.

(See page 10)

to erase the number

NOTE

(Option)

Enter the first letter(s) of the name you wish to search. Ex: "SA"

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number. Ex: 9 PAUSE 5551234

2. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered. (See page 140)

3. To stop the transmission, see page 26.

ENTER LETTER(S)



[100]SALES 3

5551234

[005]SALES 2

5551234

[001]SALES

5551234

PAUSE

Select the desired

Transmission setting. (See page 11)

Facsimile

Features

If set on other function mode.

The document(s) will be stored into memory with a file number when sending from the ADF (Automatic Document Feeder). Then starts dialing the Telephone Number or connecting to the LAN immediately after storing the first page. (See Note 5) The remaining page(s) continue to store into memory.

• If memory overflow occurs while storing documents, the machine will show "MEMORY FULL" on the display. In the factory default setting (Fax Parameter No. 82 (QUICK MEMORY XMT) is set to "Valid"), the machine will transmit the stored documents automatically when transmitting to one station. If Fax Parameter No. 82 is set to "Invalid" and transmitting to one station, the machine will change the transmission mode from Memory to Direct XMT automatically when it detects that memory overflow will occur. In the "Val id" setting, the machine will show "MEMORY FULL" and prompts you whether to transmit the successfully stored documents or to cancel the transmission.

Press "YES" to cancel or press "NO" to transmit. If no action is taken within 10 seconds, the machine will start transmitting the stored documents. If memory overflows while storing the 1st page, use Direct Transmission.

• An Information Code will be displayed if the transmission has failed or there was no answer at the receiving side after the last automatic redial. The document stored for the transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal (COMM. JOURNAL). If you need to retain the incomplete documents even after the last redial, change the Fax Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance. (See page 149) To retry the incomplete documents, refer to page 110.

1 2

When an original is scanned from the Platen

Glass, the message "ANOTHER ORIGINAL?" is shown.

Place another original, then press .

Machine starts sending.

START

NOTE

4. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

The dialing mode will be changed from Pulse to Tone after dialing the digit "/". Ex: 9 PAUSE TONE 5551234

5. This feature is called "Quick Memory Transmission". If you wish to store all the document(s) into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY XMT) to "Invalid".

6. You can send the same document(s) to multiple stations by repeating Steps 4a, 4b or 4c, and then pressing

7. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.

TONE

(represented by a "/").

START

Facsimile Features

Sending Documents

 Direct Transmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send. The urgent document will be sent immediately after the current communication is finished.

If your machine's memory is full, use Direct Transmission.

Note: You cannot send document(s)

to multiple stations.

Transmit

(Only 1 page can be sent from the Platen in this mode)

MEMORY XMT=ON 1:OFF 2:ON

(If you need to change the preset Memory position, change the setting of Fax Parameter No. 5. (See page 148))

If set on other function mode.

Does not store original(s) in memory.

NOTE

Receive

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered. (See page 140)

PAUSE

Set the desired

3 4

Transmission setting, if necessary. (See page 11)

One-Touch/ABBR Dialing (see Note 2)

(One-Touch is available when a Keyboard option is installed.)

Features

Facsimile

(Option)

When the Telephone Number(s) or Email Address(es) are registered in the One-Touch/Abbreviated Dialing.

Manual Number Dialing

Telephone Number (Up to 36 digits)

Directory Search Dialing (see Note 2)

Enter the first letter(s) of the name you wish to search. Ex: "SA"

(Option)

+ ABBR No.

(3-digit)

ENTER LETTER(S) SA

[100]SALES 3

5551234

[005]SALES 2

5551234

[001]SALES

5551234

You can reserve to send an urgent document to a single station only.

NOTE

3. To stop the transmission, see page 26.

4. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

The dialing mode will be changed from Pulse to Tone after dialing the digit "/". Ex: 9 PAUSE TONE 5551234

TONE

(represented by a "/").

Facsimile Features

Sending Documents

 On-Hook Dialing

(Only 1 page can be sent from the Platen in this mode)

If set on other function mode.

Select the original size when placing the document on the Platen.

 Off-Hook Dialing (Voice Mode Transmission)

If you wish to send the document after talking with the other party first, use Voice Mode Transmission. Your machine requires an external telephone.

(Only 1 page can be sent from the Platen in this mode)

You will hear a dial tone through the monitor speaker.

If set on other function mode.

Select the original size when placing the document on the Platen.

 To Stop the Transmission

COMMUNICATION STOP ? 1:YES 2:NO

 To Cancel the Direct Transmission Reservation

NOTE

DIRECT XMT RESERVED (Station Name)

Make sure the document(s) are still on the ADF/i-ADF.

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

PAUSE

* DIALING * 5551234



Facsimile

Features

Telephone Number

SAVE AS INCOMP.FILE? 1:YES 2:NO

: Saves the file.

: Deletes the file.

If Fax Parameter No. 31 (INC. FILE SAVE) is "Valid ". (See page 149)

When you hear the voice of the other party, tell the other party to prepare to receive a document.

PRINT COMM. JOURNAL?

4 5

1:YES 2:NO

Print Communication Journal (COMM. JOURNAL).

Then when you hear a beep, press and hang up the

handset.

START

Stop the transmission.

CANCEL XMT RESERVE ? 1:YES 2:NO

NOTE

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

TONE

After the transmission stops, remove the document(s) from the ADF/i-ADF.

(represented by a "/").

Facsimile Features

Sending Documents

 Job Build

If the total document number of the job that you wish to send exceeds the maximum capacity of the ADF of 50 sheets (20 lb; 80 g/m2), change the setting of the Fax Parameter No. 133 (Job Build) to "On" in advance. (See page 150; the Example below, and Notes 1 and 2.) You can also scan the documents manually one at a time. Ex: (one 70-sheet job is split into 2 scan jobs)

Documents: 50 sheets <1st scan>

1st and 2nd Scanning Data is combined into one job

Documents: Remaining 20 sheets <2nd scan>

70-sheet is sent at one time (Max: 255-sheet)

NOTE

1. Quick Memory Transmission features are not available when using the Job Build.

2. Job Build features are not available if the Duplex sending is selected.

3. If you do not place the next documents within 5 minutes in step 5, your machine will send the already scanned documents automatically.

Facsimile

Features

If set on other function mode.

5 seconds after the 1st scan, the machine will display "ANOTHER ORIGINAL?". You can place the remaining 20 documents on the ADF and select "1:YES". (If you place the documents within 5 seconds after the 1st Scan, the next scan will start immediately without displaying any notice.)

ENTER STATION(S) THEN PRESS START 00%

Enter the stations :

• One-Touch / ABBR. Dialing

• Manual Number Dialing

• Directory Search Dialing (For details, see page 22)

After the remaining documents are scanned, "ANOTHER ORIGINAL?" will display, select "2:NO" to start sending.

<01> (Station name)



5551234

Press .

START

Facsimile Features

Receiving Documents

 Automatic Reception

Transmit

 Manual Reception

You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine.

 Print Reduction Setting

Transmitted Document Received Document

Receive

Transmit

Documents are received automatically.

To receive documents manually, change the Fax Parameter No. 17 (RECEIVE MODE) to "Manual". (See page 148)

Receive

Oversized Document

 Substitute Memory Reception

If the recording paper runs out, jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replenishing the recording paper / toner or after clearing the paper jam. (See Notes 2 and 3)

NOTE

1. If the received document is extremely long (over 39% longer than the recording paper), the document is divided into separate pages. (When printing on separate pages, the bottom

0.5 in (13 mm) of the 1st page's data will overlap on top of the next page.)

Reduced to fit the loaded paper size (See Note 1)

MESSAGE IN MEMORY 03%

When the machine completes the memory reception and there is no recording paper or toner, this error message appears on the display when set on FAX/EMAIL mode.

Overlap print.

0.5 in (13 mm)

 Duplex (2-Sided) Receiving (DP-8020E only)

Duplex Print Fax Parameter No. 95 (DUPLEX PRINT) set to:

• Duplex Print = Valid (Default Position is "Invalid") (See page 150) (See Note 5)

Rings

Automatic Reduction

Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%). Set Fax Parameter No. 24 (PRINT REDUCTION) to "Auto". (See page 149)

Fixed Reduction

Predetermine the reduction ratio from 70% to 100% in 1% steps. a) Set Fax Parameter No. 24 (PRINT REDUCTION) to "Fixed". b) Set Fax Parameter No. 25 (REDUCTION RATIO). (See page 149)

2 43

Lift the handset

Remove any documents from the ADF/i-ADF.

Press then hang up the

telephone. Start receiving the document(s).

Ex: A4 to A4 96%

A4 to Letter 90% Letter to Letter 96% Legal to Letter 75%

START

Facsimile

Features

NOTE

Replenish the recording paper or toner. The document(s) stored in memory are automatically printed.

2. If the memory overflows, the machine will stop receiving and release the communication line. The document(s) stored in the memory up to that moment will be printed out.

3. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 22 to "Invalid". (See page 148)

4. The machine cannot print the received documents from the Sheet Bypass.

5. If the machine detects memory overflow while receiving in the Duplex Print setting, it will switch from Duplex to Single side printing.

Facsimile Features

Timer Controlled Communications

 General Description

You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 50 built-in timers can be set for deferred communication.

 Deferred Transmission

Store document(s) in memory.

Calling at

predetermined time

Transmit

 Deferred Polling

Calling at

predetermined time

Receive

DEFERRED XMT

START TIME  :

If set on other function mode.

Enter the start time from the keypad, then press .

(Use a 4-digit, 24-hour clock)

Ex: and

2 3 3 0

SET

Transmit

Store document(s) in memory. (See page 36)

NOTE

If set on other function mode.

Receive

1. To change or cancel the Deferred Communication settings, see page 106.

DEFERRED POLLING PASSWORD=

• If you have set the polling password in Fax parameter No. 26, the password will appear on the display. You can still change the password temporarily by writing it with new one.



Enter a 4-digit polling Password, then press

SET

Features

Facsimile

ENTER STATION(S) THEN PRESS START

DEFERRED POLLING

START TIME

ENTER STATION(S) THEN PRESS START



Dial by any combination of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing (See page 22)

Ex:

ABBR

Enter the start time from the keypad, then press . (Use a 4-digit, 24-hour clock)

Ex: and

2 3 3 0

0 0 1

SET

[001](Station name)



5551234

To store document(s) into the memory.

[001](Station name)



5551234

NOTE

Dial by any combination of the

2. If you enter a wrong number, press then reenter the correct number.

following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing (See page 22)

Ex:

ABBR

0 0 1

CLEAR

Facsimile Features

Batch Transmission

 General Description

To reduce transmission time and cost, this feature allows your machine to group (Batch) different documents for the same destination(s) to be transmitted in a single phone call.

 Real-Time Batch Transmission

to NY to LA to London

Transmit

to NY

Transmit

to LA to London

to LA

Time

Transmit

to LONDON

NOTE

1. The machine cannot Batch to a file(s) that is/are Waiting to Redial or is currently being sent, but it will Batch to files that are pending to dial.

During memory transmission, this machine searches its memory for reserved files (up to 5 files) to transmit to the same destination, automatically batching and transmitting them in a single phone call.

Facsimile

Features

Facsimile Features

Polling

 General Description

Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call and must have document(s) set on the ADF or stored in the memory. You may need to set a polling Password, shared by the other station, to ensure security.

 Preparing to be Polled

To allow other stations to poll your machine, you must prepare your machine by storing a document in memory. Be sure to set the polling Password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change the Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".

Store document(s)

in memory.

POLLED PASSWORD=4321

To store document(s) into the memory.

If set on other function mode.

NOTE

1. You can still send or receive documents even when the machine is set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page

3. To delete a polled file, see page 106.

4. If you have set the polling Password in Fax Parameter No. 26, the Password will appear on the display. You can still change the Password temporarily by overwriting it with a new one.

108.

Facsimile

Features

POLLING NO.=  1:POLLING 2:POLLED

POLLED

543

PASSWORD=

Enter a 4-digit polling Password.

Ex:

4 3 2 1



NOTE

5. If a Password is not set in the polled station, you may poll the other station even though your machine has a Password.

Facsimile Features

Polling

 Poll Documents from Another Station

Store document(s) in memory. (See page 36)

For Deferred Polling, see page 32.

Polling

Transmit

Receive

If set on other function mode.

ENTER STATION(S) THEN PRESS START

Enter the stations by any combination of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing (For details, see page 22)

Ex:

ABBR

0 0 1

SET

NOTE

1. You can still send or receive documents even when the machine is set to be polled.

2. If you have set the polling Password in Fax Parameter No. 26, the Password will appear on the display. You can still change the Password temporarily by overwriting it with a new one.

3 54

POLLING NO.= 1:POLLING 2:POLLED

[001](Station name)



5551234



POLLING PASSWORD=

Enter a 4-digit polling Password.

Ex:

4 3 2 1



POLLING PASSWORD=4321

Features

Facsimile

NOTE

3. If a Password is not set in the polled station, you may poll the other station even though your machine has a Password.

Facsimile Features

Program Keys (Option)

 General Description

This function is available when optional Keyboard (DA-KB180) is installed. Your machine has special Program Keys for your convenience, where each key can be programmed with a frequently used function. For instance, these keys are useful if you regularly send or poll the same group of stations. You can use these keys to store a One-Touch Group Dialing key, a sequence of stations to be polled, a deferred transmission sequence or an additional One-Touch key. (To set for manual Email retrieval from the POP Server, see page

 Setting for Group Dialing

74.)

The Program Keys are useful if you frequently need to send or poll the same group of stations.

If set on other function mode.

PROGRAM[P1] NAME ENTER NAME

Enter the Group Name (up to 15 characters) by using the Character keys,

then press . Ex: GROUP.A

SET

ENTER STATION(S) THEN PRESS START

Enter the Stations by any combination of the following methods:

• One-Touch

• ABBR Dialing (For details, see page 22)

NOTE

1. Press (If set on other function mode), then press

FAX/EMAIL

to delete a Group Dial or Program Dial.

SET

FUNCTION

7 3

PROGRAM (1-5) ENTER NO. OR ∨ ∧

PROGRAM[P ]

PRESS PROGRAM KEY

Ex:

P1 M

Features

Facsimile

<01> (Station name)



5551234

You can now set other Program

Keys by repeating the procedures from Step 4, or return to standby

mode by pressing .

STOP

NOTE

2. The Group Dialing and Program Key cannot be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by using the Edit File Mode. (See page

3. To print a Program List, see page 162.

106)

Facsimile Features

Program Keys (Option)

 Setting for Deferred Transmission

Use Program Keys to store a sequence of stations to be polled, or when setting up a deferred transmission sequence.

If set on other function mode.

PROGRAM[P1] NAME ENTER NAME

Enter the Program Name (up to 15 characters) by using the Character keys,

then press . Ex: PROG.A

SET

PROGRAM[P1] PRESS FUNCTION KEY

NOTE

1. Press (If set on other function mode), then press

FAX/EMAIL

to delete a Group Dialing or Program Dial.

SET

106)

FUNCTION

7 3

PROGRAM (1-5) ENTER NO. OR ∨ ∧

7 8

FUNCTION (1-3) ENTER NO. OR ∨ ∧

Program each function.

• Deferred Communication (see page 32)

• Advanced Communication (see pages 76, 84 and 130)

• Polling Communication (see page 36)

PROGRAM[P ] PRESS PROGRAM KEY

Ex:

P1 M

You can now set other Program Keys by repeating the procedures from Step 4, or return to standby mode by

pressing .

STOP

Features

Facsimile

NOTE

3. To print a Program List, see page 162.

Facsimile Features

Program Keys (Option)

 Setting for One-Touch Key

If set on other function mode.

[P1] SALES

NTER EMAIL ADDRESS

Change to Telephone No. input mode, if necessary.

PROGRAM (1-5) ENTER NO. OR ∨ ∧

Enter a Telephone Number or an Email Address. Ex: 9 555 1234

 Changing the Program Key Setting

To change the Program Key settings, follow the procedure on setting a program key on pages 40 to 45.

• Start time or station(s) for deferred transmission

• Station(s) for normal polling

• Start time or station(s) for deferred polling

• Station(s) for group dialing

• Telephone Number and station name for One-Touch key

NOTE

1. Press (If set on other function mode), then press

FAX/EMAIL

to delete a Group Dialing or Program Dial.

SET

FUNCTION

7 3

PROGRAM[P ] PRESS PROGRAM KEY

Ex:

P1 M

[P1] SALES



9 555 1234

PROGRAM[P1] NAME ENTER NAME

Enter the station name (up to 15 characters) by using the Character keys, then press

SET

Ex: SALES

Features

Facsimile

You can now set other Program Keys by repeating the procedures from Step 4, or return to standby mode by

pressing .

NOTE

STOP

3. To print a Program List, see page 162.

Internet Fax Features

Pre-Installation Information/Features

Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions. Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN (Local Area Network):

• Send paper-based information as an Internet Email.

• Send Internet fax message (Direct Internet Fax XMT).

• Receive and print an Internet Email automatically.

• Forward received G3 Fax message(s) or Email automatically to the preprogrammed Email Address or regular G3 Fax machine (see "Fax Forward" on page 122).

• Route received G3 Fax message(s) automatically to the sender-specified Email Address or G3 Fax machine using ITUT SUB-Address (see "Inbound Routing" on page 120).

• Route received G3 Fax message(s) automatically to the preprogrammed Email Address or G3 Fax machine using the sender’s fax ID Code (see "Inbound Routing" on page

• Relay an Internet Email to a G3 Fax machine via regular fax transmission (see "Relayed Transmission" on page 124).

• Scan to Email.

To utilize the above functions, your machine needs to be set up properly on your network. Please contact your network

administrator for actual network setup.

Copy the Pre-installation Information form found at the end of this section on page 50, record the MAC Address on the form, and ask your network administrator to complete the remaining information on the form. The MAC Address of your machine can be found on the 3rd page of the Fax Parameter List printout.

120).

To print the Fax Parameter List, follow the steps below:

Press (If set on other function mode), then press .

FAX/EMAIL

FUNCTION

6 4

SET

Your machine can be set up as either an SMTP Mail Server, or a POP3 Client. Depending on the type of setup, different functions are available as follows.

Function SMTP Server Setup POP3 Client Setup

Sending paper-based information as an Internet Email Yes Yes Sending and Receiving the Internet Fax message with Direct

SMTP protocol Receive and print an Internet Email automatically Ye s Yes Receive and print an Internet Email manually No Yes Forward received G3 fax message(s) or Email automatically Yes Yes Route received G3 fax message(s) automatically Yes Yes Relay an Internet Email to G3 fax machine Yes No

Important Note!

The Default setting of Fax Parameter No. 177 (XMT FILE TYPE) for this machine is "PDF", as PDF has become the industry standard for exchanging documents from computer to computer (Scan-to-Email feature).

However, this PDF format cannot be used for Internet Faxing (i.e. from an Internet Fax machine to an Internet Fax machine) as current Internet Fax Specifications do not support PDF file format. Internet Faxing requires TIFF-F file format. If your customer's requirements are mainly Internet Faxing, please change the Fax Parameter No. 177 (XMT FILE TYPE) to "TIFF". (See page

153)

Yes No

Features

Internet Fax

If your customer uses both Internet Fax and Scan-to-Email and needs to switch file formats on the fly, please explain to them how to use the Select Mode (F8-6) "FILE TYPE/NAME" for individual transmissions. After the transmission is completed, the machine returns to its Default setting. (See pages

NOTE

1. To function as an SMTP Mail Server, your machine's email address must include its unique Host Name within your company domain. This unique Host Name must be registered within your network’s DNS (Domain Name System) Server. Example: Internet_Fax@fax01.panasonic.com

2. Automatically refers to immediate SMTP transfer, or immediate POP3 retrieval. Manually refers to manual retrieval of Email when configured as POP3 client.

3. If you are using DHCP to acquire the network parameters, contact your Network Administrator to reserve the obtained IP Address printed on the Fax Parameter List.

4. Your machine will receive, print, forward or relay emails in text message format, and TIFF-F image file attachment only.

58 to 61)

Internet Fax Features

Setup (SMTP Mail Server/POP3 Client)

To install your machine as an SMTP Mail Server, the following network parameters need to be programmed on your network, and on your machine.

• TCP/IP Address of your machine

• TCP/IP Subnet Mask of your machine

• TCP/IP Address of the Default Gateway

• Host Name/Domain Name

• TCP/IP Address of the DNS Server (if not available, see Note 2)

• Email Address of your machine (see Note 1)

• Name or IP Address of the Default SMTP Mail Server

• SMTP Authentication Name (when the authentication with the SMTP Server is required)

• SMTP Authentication Password (when the authentication with the SMTP Server is required)

Email (from your machine to a PC), and Direct Internet Fax XMT Transmission

ifaxuser@fax01.panasonic.com

SMTP01.panasonic.com

(SMTP Mail Server)

Direct Internet Fax XMT Gateway (Router)

SMTP POP3

popuser001@panasonic.com

ifaxuser@fax02.panasonic.com

Email (from a PC to your machine), and Direct Internet Fax XMT Reception

ifaxuser@fax01.panasonic.com

Direct Internet Fax XMT Gateway (Router)

SMTP

popuser001@panasonic.com

ifaxuser@fax02.panasonic.com

NOTE

2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name. If the DNS Server is not available, change the General Settings; Key Operator Mode; Parameter No. 23 (DNS Server Address) to "Invalid"

( , Input a 3-digit Key Operator's Password,

COPY

SET

Address of the SMTP Server.

FUNCTION

). Then the machine will prompt you to enter the IP

23 DNS SERVER ADDR.

SET

POP02.panasonic.com

(POP Server)

SMTP01.panasonic.com

(SMTP Mail Server)

To install your machine as a POP3 Client, the following network parameters need to be programmed on your network.

• TCP/IP Address of your machine

• TCP/IP Subnet Mask of your machine

• TCP/IP Address of the Default Gateway

• TCP/IP Address of the DNS Server (if not available, see Note 2)

• Email Address of your machine (see Note 3)

• Name or IP Address of the Default SMTP Mail Server

• POP Server Name or IP Address

• POP User Account Name

• POP Password

Email Transmission (from your machine to a PC)

ifaxuser@fax01.panasonic.com

SMTP01.panasonic.com

(SMTP Mail Server)

Gateway (Router)

Features

Internet Fax

popuser001@panasonic.com

Email Reception (from a PC to your machine)

ifaxuser@fax01.panasonic.com

Gateway (Router)

popuser001@panasonic.com

NOTE

3. The email address format can be the same as your regular email address. If your email address is popuser001@panasonic.com, your machine's email address can be Internet_Fax@panasonic.com.

SMTP POP3

POP02.panasonic.com

(POP Server)

SMTP01.panasonic.com

(SMTP Mail Server)

POP02.panasonic.com

(POP Server)

Internet Fax Features

Setup (SMTP Mail Server/POP3 Client)

For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN.

Important: Make a copy of this page and ask the Network Administrator to complete the required information.

User Information

Company Name Dept. City State Zip Code Address Tel. No. Fax No.

Internet Parameters (See page 56)

(1) *IP Address: (2) *Subnet Mask: (3) *Default Gateway IP Address: (4) *Primary DNS IP Address: (5) *Secondary DNS IP Address: (6) Email Address: (7) *SMTP Server Name: or *SMTP Server IP Address: (8) SMTP Auth Name: (9) SMTP Auth Password: (10) *POP Server Name: or *POP Server IP Address: (11) POP User Name: (12) POP Password: (13) *LDAP Server Name: or *LDAP Server IP Address: (14) LDAP Login Name: (15) LDAP Password: (16) *LDAP Search Base: (17) Host Name/Domain Name: (18) Default Subject: (19) Default Domain: (20) Selectable Domains:

1. 6.

2. 7.

3. 8.

4. 9.

5. 10. (21) Remote Password: (22) Relay XMT Password: (23) Manager’s Email Address: (24) Relay Domains (Domains Authorized for Relay Transmission):

1. 6.

2. 7.

3. 8.

4. 9.

5. 10.

NOTE

1. Items in Bold, depict information obtained from your Network Administrator.

2. By default the machine requires the IP Address of the DNS Server, and prompts you to enter the SMTP Server Name. If the DNS Server is not available, change the General Settings; Key Operator Mode; Parameter No. 23 (DNS Server Address) to "Invalid"

( , Input a 3-digit Key Operator's Password,

COPY

SET

FUNCTION

). Then the machine will prompt you to enter the IP

23 DNS SERVER ADDR.

SET

Address of the SMTP Server.

3. If required, the MAC Address of your machine can be obtained from the 3rd page of the Fax Parameter List printout (press

FUNCTION

6 4

SET

FAX/EMAIL

(If set on other function mode), then press

Explanation of Contents

MAC Address : MAC Address from the 3rd page of the Fax Parameter List printout (press

FAX/EMAIL

SET

*(1) IP Address : The Internet Protocol (IP) address assigned to your machine. *(2) Subnet Mask : The Subnet Mask number. *(3) Default Gateway IP Address : The Default Gateway's IP Address. *(4) Primary DNS Server IP Address : The IP address of the Primary DNS Server. *(5) Secondary DNS Server IP

Address (6) Email Address : The Email Address assigned to your machine. (Up to 60 characters) (7) SMTP Server Name or SMTP

Server IP Address (8) SMTP Auth Name : The SMTP Authorized Name. (Up to 40 characters) (9) SMTP Auth Password : The SMTP Authorized Password. (Up to 10 characters)

(10) POP Server Name or POP

Server IP Address

(11) POP User Name : The POP User Name. (Up to 40 characters) (12) POP Password : The POP Password. (Up to 10 characters) (13) LDAP Server Name or LDAP

Server IP Address

(14) LDAP Login Name : The LDAP Login Name. (Up to 40 characters, Ex: username)

(15) LDAP Password : The LDAP Password. (Up to 10 characters, Ex: password)

(16) LDAP Search Base : The LDAP Search Base. (Up to 60 characters, Ex: cn=users, dc=company,

*(17) Host Name/Domain Name : The name assigned to your machine. (Up to 50 characters)

(18) Default Subject : The information to be added to the Subject Line for all outgoing emails. (Up to

(19) Default Domain : Specify the Domain Name (up to 50 characters) to be added to frequently used

(20) Selectable Domains : Enter up to 10 Domain Names that can be selected during manual email

(21) Remote Password : Enter a security password (up to 10 characters) to allow Remote Programming

(22) Relay XMT Password : Enter a password to provide network security to your Relay Station (for G3

(23) Manager’s Email Address : Enter your Department Manager’s email address for notification of all Internet

(24) Relay Domain (01 to 10) : Enter up to 10 Domain Names that are authorized to access your Internet Fax

: The second IP address of the Primary DNS Server.

: The SMTP Server Name (up to 60 characters). The SMTP Server IP Address.

: The POP Server Name (up to 60 characters). The POP Server IP Address.

: The LDAP Server Name (up to 60 characters, Ex: ldap.company.com). The

LDAP Server IP Address. (Available for some countries only.)

(Available for some countries only.)

dc=com) (Available for some countries only.)

40 characters)

or incomplete outgoing email addresses (i.e. @yourcompany.com).

addressing. (Up to 30 characters)

of the Internet Parameters and Auto Dialer or the retrieval of the Journal via email.

relay purposes). (Up to 10 characters)

relayed transmissions for supervision and cost control purposes. (Up to 60 characters)

for Relayed Transmission Request. (Up to 30 characters) Relay Domain, a.k.a. Domain Name in your machine.

(If set on other function mode), then press

FUNCTION

Features

Internet Fax

(*These parameters are in the General Settings. Refer to the Operating Instructions (For Copy & Network Scan Functions).)

Internet Fax Features

Internet Communication Features

 Transmission/Reception

Your machine allows you to transmit documents over the Internet to another Internet Fax, or a PC. The document is first scanned and converted into a TIFF-F, or PDF* file, and then transmitted to the remote location as an attachment file to an email using MIME encoding. The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached, and lost. When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to your SMTP Mail Server, which in turn uses SMTP to send your mail to the Internet.

Note: PDF file is only available if sending the document(s) to a PC.

 Internet Fax Delivery Notice (MDN)

If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition Notification when sending the message itself to a device supporting this notification function.

Several email applications such as Eudora and Outlook® Express support, and are able to respond to the delivery confirmation notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by email applications that support MDN (Message Disposition Notification) function. For additional details on MDN, consult a suitable reference such as the Help file, and the Operating Instructions of each respective email application.

MDN Request

Internet Fax

MDN Request

Eudora, Outlook Express, etc.

Legend :

: MDN Request from the Originator

: MDN Response with Capability Notification from the Recipient

: MDN Response from the Recipient

Internet Fax Transmission

Message Delivery Notification (MDN)

Response Capability Notification

Capability Notification

Email Transmission

MDN Response

Internet Fax

MDN Response

Eudora, Outlook Express, etc.

 Direct SMTP

LAN

Internet

LAN

Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP Server. Direct SMTP allows you to transmit documents to another Internet Fax directly without using an SMTP Server. For this feature to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP Address). The Domain Name of the machines and other record information must be properly registered in the DNS Server. Furthermore, in common cases only email and web service from the Internet are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since each opened path represents additional, potential security threats. This makes Direct SMTP attractive because it can operate throughout the organization's Intranet.

Internet Fax Internet Fax

Direct SMTP

SMTP Server

Typical SMTP

Routing

Features

Internet Fax

LAN

Internet

 Internet Mail Reception

Your machine allows you to receive, and print a PC transmitted email automatically or manually, depending on its setup configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as PDF, JPEG, Word, Excel, PowerPoint, your machine prints an error message instead.

Internet Fax Internet Fax

LAN

Internet Fax Transmission

Internet

Internet Mail Reception

LAN

Email Transmission

Internet Fax Features

Important Information

 General Description

Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Telephone Network (PSTN) are as follows.

 Differences Between Internet Fax and Regular Fax

A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax. You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image data. The Internet Fax works like an email, the image data is broken down into packets, and is transmitted through your Local Area Network (LAN) to the Internet or Intranet instead of using a telephone company’s network, thus saving you long distance costs.

 Transmitted Document Confirmation

1. Your machine does not directly connect to the final destination (see Note below), but rather connects to a Mail Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may be returned from the Mail Server to your machine.

2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic on the network or LAN system configuration.

3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when transmitting important or time sensitive documents, it is recommended that you follow up with a telephone call to confirm reception.

4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol. Erroneous mail may not be returned depending on the Mail Server.

Note:

1) Fax Parameter No. 172 (Direct Internet Fax XMT), if set to "Valid", allows you to configure Phone Book so that

you can directly send to the destination without medium of SMTP.

2) Your machine supports the Delivery Notice feature. (See page 52, 152)

 Your Machine Cannot Make a Phone Call via LAN

Your machine can only make a phone call using a regular telephone line (PSTN).

 Dual Port Communication

Your machine's dual port capability, allows simultaneous G3 Fax Communication over regular telephone line (PSTN) and LAN Communication.

 Transmission Resolution

In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can be changed to Normal.

 Internet Mail Reception

1. Your machine can receive text email from a PC, and print ANSI characters. It will print a "❚" symbol if an unrecognized character is received.

2. Received email font and character size are fixed, and cannot be changed.

3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording paper.

4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, JPEG, Word, Excel, PowerPoint, your machine prints an error message instead.

5. If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image file will be printed on separate pages.

 Sending a Document to a PC via LAN

When transmitting a document to an email address, the following instructions are sent as text message in addition to the TIFF-F formatted image file. An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the following URL address:

http://panasonic.co.jp/pcc/en/

Note: If the document(s) being sent are in the PDF format, the following message is shown instead.

An image data in PDF format has been attached to this email.

Features

Internet Fax

 Internet Relayed Transmission

To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set up your Network security. Enter a Relay Station Name, which is concealed from the final destinations, and a Manager’s Email Address for notification of all Internet Relayed Transmissions.

Internet Fax Features

Setting the Internet Parameters

 Basic Parameters

The following Six (6) Basic Parameters must be pre-programmed into the machine.

*• TCP/IP Address of your machine *• TCP/IP Subnet Mask of your machine *• TCP/IP Address of the Default Gateway *• TCP/IP Address of the DNS Server

• Email Address of your machine

• Name or IP Address of the Default SMTP Mail Server

(*These parameters are in the General Settings. Refer to the Operating Instructions (For Copy & Network Scan Functions).)

If set on other function mode.

 User Parameters (Internet Parameters)

Depending on how your machine will be configured to communicate on the LAN, the appropriate parameters listed in the table below must be set up first. (See page 50)

Parameter Comments

1 DATE & TIME Current Date and Time. 2 LOGO Up to 25 characters & digits. 3 CHARACTER ID Up to 16 characters & digits. 4 ID NO. Your Fax Telephone Number. (Up to 20 digits) 5 TIME ZONE The Time Zone is required as part of the Email header information when sending

Internet faxes.

6* EMAIL ADDRESS The Email Address assigned to your machine for sending and receiving.

(Up to 60 characters) 7* SMTP SERVER NAME The name of the SMTP Mail Server. (Up to 60 characters) 8* SMTP SERVER IP

ADDRESS

9* SMTP AUTH NAME The SMTP Authorized Name. (Up to 40 characters)

10* SMTP AUTH PASSWORD The SMTP Authorized Password. (Up to 10 characters)

11* POP SERVER NAME The name of the POP Mail Server. (Up to 60 characters) 12* POP SERVER IP

ADDRESS 13* POP USER NAME User Name assigned to your machine. (Up to 40 characters) 14* POP PASSWORD Password assigned to your machine. (Up to 10 characters) 15* LDAP SERVER NAME The name of the LDAP Server. (Up to 60 characters, Ex: ldap.company.com)

IP Address of the SMTP Mail Server. (Available when DNS Server address setting is “INVALID”.)

(Available when Fax Parameter No. 170 "SMTP AUTHENTICATION" is "Valid ")

IP Address of the POP Mail Server. (Available when DNS Server address setting is “INVALID”)

(Available for some countries only.)

NOTE

1. These setting is required only when "23 DNS Server Address" in General setting is set to "Valid". When the setting is "Invalid", set each IP address, refer to For Key Operator in the Operating Instructions (For Copy and Function Parameters) on the provided CD-ROM.

SET MODE (1-4) ENTER NO. OR ∨

Parameter Comments

16* LDAP SERVER IP

ADDRESS

17* LDAP LOGIN NAME Login Name assigned to your machine. (Up to 40 characters, Ex: username)

18* LDAP PASSWORD Password assigned to your machine. (Up to 10 characters, Ex: password)

19* LDAP SEARCH BASE ID for starting the search in the directory on the LDAP server.

20 DEFAULT SUBJECT The default information to be added to the Subject Line for all outgoing Emails.

21 DEFAULT DOMAIN When the outgoing email address is incomplete by SMTP standards, the Frequently

22 SELECTABLE DOMAINS

(01) ~ (10)

23 REMOTE PASSWORD This is a security password that allows Remote Programming of the Internet

24 RELAY XMT PASSWORD A password that provides Network security for your Relay Station (used exclusively for

25 MANAGER’S EMAIL

ADDRESS

26 RELAY DOMAIN

(01) ~ (10)

* Contact your Network Administrator for this Information.

∧

IP Address of the LDAP Server. (Available when DNS Server address setting is “INVALID”.) (Available for some countries only.)

(Available for some countries only.)

(Up to 60 characters, Ex: cn=users, dc=company, dc=com) (Available for some countries only.)

(Up to 40 characters)

Sent Domain specified here will be automatically added to the email address. This feature is also useful as a shortcut when manually entering email addresses to a frequently used Domain. (Up to 50 characters)

Enter up to 10 Domain Names that can be selected using the "\/" or "/\" key during Manual email addressing. (Up to 30 characters)

Parameters and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10 characters)

G3 relay purposes). (Up to 10 characters) Department Manager’s Email Address for notification of all Internet relayed

transmissions for supervision and cost control purposes. (Up to 60 characters) Enter up to 10 Domain Names that have been authorized to access your Internet Fax

for Relayed Transmission Request. (Up to 30 characters) Relay Domain, a.k.a. Domain Name in your machine.

DATE & TIME 01-01-2006 12:00

Press or to scroll the display to the desired User (Internet)

Parameter and press . Ex:

SMTP SERVER NAME

SET

SMTP SERVER NAME



(Option)

Enter SMTP Server Name and press . To advance to the

next parameter, press to return to Step 4 or press

STOP

SET

CLEAR

to return to standby.

Features

Internet Fax

Internet Fax Features

Sending Documents

 Manual Email Addressing

Enter the Email Address using the Keyboard.

Full Email Address

Using Default Domain

(Option)

If set on other function mode.

Enter the full Email Address using the keypad or the keyboard (option) (up to 60 characters).

If you make a mistake, press to erase the character then reenter the correct

character. Ex: abc@panasonic.com

Enter the User portion of the Email Address and press . The machine will complete the email address with the Default

Domain preprogrammed in the User (Internet) Parameters (i.e. will add "@panasonic.com" to the email address). Ex: abc

SET

CLEAR

NOTE

(Option)

Using the Domain List

If you want to send to a different Domain, enter the first part of an Email Address (ex:

abc@), press or to display Domain Names in the Selectable Domains List.

(Option)

1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Button or any Phone Book Entries that contain an email address, one or more of the required 6 Basic Internet Parameters may have been omitted in the User (Internet) Parameter(s). (See page 56)

2. The Unit will accept a combination of Email Address and PSTN Dialing numbers.

3. If the Email transmission cannot be completed for any reason, the Email may be returned undelivered; otherwise no reply will be printed.

Choose the desired domain and press

from Domain List.

SET

Ex: abc@mgcs.com

Select the desired Transmission setting.

(See page 11)

Your machine can temporarily change the File Type and File Name by using

(FILE TYPE AND NAME).

You can select TIFF or PDF File Type and then change the File Name. When sending to:

Internet Fax : select "TIFF". PC : select "TIFF" or "PDF".

• The standard setting can be change by the Fax Parameter No.177 (XMT FILE TYPE). See page 153.

FUNCTION

Change to Email Address input mode.

Features

Internet Fax

The document(s) is stored into memory with a file number. Then starts sending the document(s).

When an original is scanned on the Platen Glass, the message "ANOTHER ORIGINAL?" is shown.

Place another original, then press .

Machine starts sending.

START

NOTE

4. For the machine to perform the email address completion the Fax Parameter No. 160 (DEFAULT DOMAIN) must be set to "Valid" and the Default Domain must be preprogrammed in the User (Internet) Parameters. (See page 152)

5. You can send the same document(s) to multiple stations by repeating Steps 5a, 5b or 5c, and then pressing

6. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.

7. Direct Transmission is not available for LAN communication.

START

Internet Fax Features

Sending Documents

 One-Touch/Abbreviated and Search Email Addressing

When sending via LAN, the Directory Search function allows you to enter a full email address by searching for the station name or email address entered in the Auto Dialer and the LDAP (Lightweight Directory Access Protocol) Server.

One-Touch/ABBR Dialing (see Note 3)

(One-Touch is available when a Keyboard option is installed.)

(Option)

When the Telephone Number(s) or Email Address(es) are registered in the One-Touch/Abbreviated Dialing.

Directory Search Dialing (see Note 3)

(Option)

Enter the first letter(s) of the name you wish to search. Ex: "SA"

If set on other function mode.

+ ABBR No.

(3-digit)

ENTER LETTER(S) SA

[100]SALES 3



sales@panasonic.co [005]SALES 2



sales@panasonic.co

[001]SALES



sales@panasonic.co

NOTE

Email Address Search Dialing (see Note 3)

Change to Email Address input mode.

Enter the first letter(s) of the email address you wish to search. Ex: "sa"

2. The Unit will accept a combination of Email Address and PSTN Dialing numbers.

3. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered. (See page 140)

4. If the Email transmission cannot be completed for any reason, the Email may be returned undelivered; otherwise no reply will be printed.

(Option)



sales@panasonic.com



sales@panasonic.com

Select the desired Transmission setting. (See page 11)

Your machine can temporarily change the File Type and File Name by using (FILE TYPE AND NAME).

You can select TIFF or PDF File Type and then change the File Name. When sending to:

Internet Fax : select "TIFF". PC : select "TIFF" or "PDF".

The document(s) is stored into memory with a file number. Then starts sending the document(s).

When an original is scanned from the Platen Glass, the message "ANOTHER ORIGINAL?" is shown.

FUNCTION

Place another original, then press .

Machine starts sending.

START

8 6

4a 4b

Features

Internet Fax

NOTE

5. For the machine to perform the email address completion the Fax Parameter No. 160 (DEFAULT DOMAIN) must be set to "Valid" and the Default Domain must be preprogrammed in the User (Internet) Parameters. (See page

6. You can send the same document(s) to multiple stations by repeating Steps 4a, 4b or 4c, and then pressing .

7. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.

8. Direct Transmission is not available for LAN communication.

START

152)

Internet Fax Features

Sending Documents

 Entering the Email Header

Email Address

You can enter the Email Address for CC (Carbon Copy) and BCC (Blind Carbon Copy). If you would like to enter CC and/or BCC, change Fax Parameter No. 168 (CC/ BCC STATION) to "Valid". (See page 152)

Subject

Your machine will automatically add the Default Subject information that was entered during the User Parameter setup, to the Subject Line of all outgoing emails. If you would like for the machine to prompt you for the Subject before each email transmission, change the Fax Parameter No. 159 (SUBJECT LINE ENTRY) to "Valid ". (See page 152)

ENTER CC STATION(S) THEN PRESS START 00%

(Option)

Enter the CC station(s) and then press .

SET

If set on other function mode.

nn STN(S) ARE SET ADD MORE OR START

Confirm the destinations,

[001]TO1 to1@co.jp

then press to return to Step 4.

ENTER SUBJECT OR PRESS START TO SEND

SUBJECT FAX from Mr. Jones

[002]TO2 to2@co.jp

SET

Enter the Subject. (Up to 40 characters & digits)

[003]TO3 to3@co.jp

nn STN(S) ARE SET ADD MORE OR START

(Option)

Enter Email station(s) by any combination of the following methods and then press .

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing (For details, see pages 58 to 60)

ENTER BCC STATION(S)

THEN PRESS START 00%

Enter the BCC station(s) and then press .

SET

(Option)

SET

Features

Internet Fax

Confirm the destinations,

[004]CC1 cc1@co.jp

then press to return to Step 6.

[005]CC2 cc2@co.jp

SET

[006]CC3 cc3@co.jp

Internet Fax Features

Sending Documents

Q Ledger Size Document Transmission

When transmitting via LAN, the transmitter is incapable of identifying the receiver's recording paper size capability, and thus it will not reduce the document size during transmission. Therefore, it is recommended that you send only A4/Letter size documents for LAN transmission. If a Ledger size document is transmitted and the receiver is only able to print A4/Letter size documents, the communication will fail when the temporary setting "LEDGER EMAIL XMT" of the Select Mode is set to its default position (ON).

If set on other function mode.

(Option)

Enter Email station(s) by any combination of the following methods and then press .

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing (For details, see pages 58 to 60)

SET

To send with reduction, repeat Steps 1 to 6, except in Step 4, set the "LEDGER EMAIL XMT" setting to "OFF" position.

When the Select Mode "LEDGER EMAIL XMT" setting is set to the "OFF" position, the transmission reduction is according to the setting of Fax Parameter No. 141 (LAN XMT REDUCE).

LEDGER EMAIL XMT = ON LEDGER EMAIL XMT = OFF

NOTE

1. Factory default setting for Fax Parameter No. 141 (LAN XMT REDUCE) is "Invalid". (See page 151)

Transmits actual document size (without reduction).

Reduces Ledger size document to B4 size or to A4/Letter before transmission.

(According to the Fax Parameter No. 141 (LAN XMT REDUCE) setting, see Table.)

3 4

LEDGER EMAIL XMT=OFF 1:OFF 2:ON

Features

Internet Fax

Document Size Transmission

LEDGER EMAIL XMT = OFF

Document Size

LEDGER LEDGER B4 A4/Letter

B4 B4 B4 A4/Letter

A4/Letter A4/Letter A4/Letter A4/Letter

LEDGER EMAIL XMT = ON

Fax Parameter No. 141

(LAN XMT REDUCE)

set to "Invalid"

Fax Parameter No. 141

(LAN XMT REDUCE)

set to "Valid"

Internet Fax Features

Sending Documents

 Returned Email

When using the Internet communication mode, a failure report will print automatically for each transaction if the email is returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail server, and a portion of the first page’s image for that particular transaction.

Failure Report Sample (User unknown)

Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with internal id OAA24381; THU, 15 AUG 2004 14:52:57 +0900

Date: THU, 12 AUG 2004 14:52:57 +0900 From: Mail Delivery Subsystem <MAILER-DAEMON@ifeifl.rdmg.mgcs.mei.co.jp> Subject: Returned mail: User unknown Message-Id: <200011120552.OAA243B1@ifeifl.rdmg.mgcs.mei.co.jp>

To: <fax@nwpc31.rdmg.mgcs.mei.co.jp>

The original message was received at THU, 15 AUG 2004 14:52:54 +0900 from nwpc31.rdmg.mgcs.mei.co.jp [172.21.22.51]

----- The following addresses had delivery problems ----<error@nwr39.rdmg.mgcs.mei.co.jp> (unrecoverable error)

----- Transcript of session follows -----

.... while talking to nwr39.rdmg.mgcs.mei.co.jp.:

>>> RCPT To:<error@nwr39.rdmg.mgcs.mei.co.jp> <<< 550 <error@nwr39.rdmg.mgcs.mei.co.jp>... User unknown

550 <error@nwr39.rdmg.mgcs.mei.co.jp>... User unknown

----- Original message follows ----Return-Path: fax@nwpc31.rdmg.mgcs.mei.co.jp Received: from nwpc31.rdmg.mgcs.mei.co.jp (Internet FAX) (nwpc31.rdmg.mgcs.mei.co.jp [172.21

.22.51]) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with SMTP id OAA24380 for <error@nwr39 .rdmg.mgcs.mei.co.jp>; THU, 15 AUG 2004 14:52:54 +0900

Message-ID: <200011120552.OAA24380@ifeifl.rdmg.mgcs.mei.co.jp> Mime-Version: 1.0 Content-Type: image/tiff

Content-Transfer-Encoding: base64 Content-Disposition: attachment; filename="image.tif" Content-Description: image.tif

X-Mailer: Internet FAX, MGCS Date: THU, 15 AUG 2004 14:49:00 +0900

From: iFAX <fax@nwpc31.rdmg.mgcs.mei.co.jp> Subject: IMAGE from Internet FAX To: error@nwr39.rdmg.mgcs.mei.cp.jp

5 15-SPT-2006 14:49 iFAX

P.001/001

memo

Features

Internet Fax

Internet Fax Features

Receiving Documents

 General Description

Your machine offers you a choice to receive Fax documents unattended (by default), or manually over regular telephone lines.

Your machine also offers the same choice to receive, and print Internet email messages via LAN unattended, or manually when subscribing to a POP Mail Server. However, when your machine is configured to receive email using SMTP protocol, the email can only be received, and printed unattended.

 Internet Fax Received on a PC

Figure 1: Outlook® Express Inbox Sample

mm/dd/yy 3:15 PM mm/dd/yy 3:17 PM mm/dd/yy 3:18 PM mm/dd/yy 3:19 PM mm/dd/yy 3:20 PM mm/dd/yy 3:21 PM

mm/dd/yy 3:21 PM

• The "Subject" column in the above example shows samples of email messages received on a PC from your machine, and Internet Fax.

• For your reference, the above example is from Outlook® Express Inbox running under Microsoft® Windows®. If you are using a different email application software, please refer to your application’s User Manual.

MM, DD, YYYY

http://panasonic.co.jp/pcc/en/

Figure 2: Internet Fax Received on a PC

Features

Internet Fax

• For your reference, the above example is from Windows Messaging running under Microsoft® Windows®.

• To run the Viewer, please refer to your application’s User Manual. The attached file is composed of TIFF-F (Tagged Image File Format with Modified Hoffman coded image). TIFF Viewers come in many flavors, a majority of TIFF Viewers will open and view this file, however, a handful of Viewers may not support this format.

• You can download the TIFF-F Image Viewer into your PC from the following URL address:

http://panasonic.co.jp/pcc/en/

• License agreement of Panasonic’s TIFF-F Image Viewer application.

You must carefully read the license agreement before installing the TIFF-F Image Viewer application on your PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.

You must assume full responsibility for selection of the software and its operation/non-operation and results obtained therefrom.

• If you receive an email (Internet Fax) with a PDF file formatted attachment, the following text message is shown in the Email body.

An image data in PDF format has been attached to this email.

Internet Fax Features

Receiving Documents

 Receiving Email from a POP Server

Your machine offers a choice to receive, and print Internet email messages via LAN unattended, or manually when subscribing to a POP Mail Server.

 Setting the POP Parameters

Set the parameters pertinent to the POP Server (Fax Parameters No. 146 to 149). (See page 151)

No. 146 (POP TIMER):

Enter the interval to check, and retrieve email from the POP Server (0 to 60 minutes). "0 min.": Will not query the POP Server for Email.

No. 147 (AUTO POP RCV):

The machine will retrieve email from the POP Server, and print the email unattended. "Invalid": Will not retrieve automatically.

No. 148 (DEL POP RCV MAIL):

Select whether the email is deleted from the POP Server after it is retrieved by your machine.

No. 149 (DEL POP ERR MAIL):

Select whether to delete the email from the POP Server when the file attachment format is not supported.

If set on other function mode.

147 AUTO POP RCV 2:VALID

Select desired Setting, and press .

SET

148 DEL POP RCV MAIL 2:VALID

Select desired Setting, and press .

SET

NOTE

1. If you program a User Name and Password in the Program Key, you can receive email from the POP Server using a User Name other than the name set in the User Parameter.

FAX PARAMETER(1-182)

NO.=

149 DEL POP ERR MAIL 1:INVALID

Select desired Setting and press .

SET

146 POP TIMER



3 min. (0-60)

Features

Internet Fax

Enter the desired download interval (0-60) and press .

SET

To return to standby.

NOTE

2. If the machine is in the Shutdown mode, it cannot wakeup when receiving Email.

Internet Fax Features

Receiving Documents

 Unattended Email Reception from the POP Server

When the Fax Parameter No. 146 (POP TIMER) is set to a value between 1 and 60 minutes, and Fax Parameter No. 147 (AUTO POP RCV) is set to "Valid", the machine will query the POP Server at the specified interval for new email. (See page 151) Any email on the POP Server is retrieved and printed unattended.

 Manual Email Retrieval from the POP Server

Use the following procedure for manual email retrieval from the POP Server.

Confirm that there is no

document(s) on the ADF/ i-ADF.

If set on other function mode.

NOTE

If set on other function mode.

1. If you program a User Name and Password in the Program Key, you can receive email from the POP Server using a User Name other than the name set in the User Parameter.

2 3

1 NEW MAIL(S)

MMM-dd-yyyy 17:15 < NEW MAIL(S)>

When the Fax Parameter No. 146 (POP TIMER) is set to "0", the machine will not query the POP Server and the email is not retrieved automatically. With this setting, email must be retrieved manually from the POP Server.

MMM-dd-yyyy 17:15 00%

When the Fax Parameter No. 147 (AUTO POP RCV) is set to "Invalid", the machine will query the

POP Server for new email at the interval specified by Fax Parameter No. 146. If new email has arrived at POP Server, the machine will not retrieve it, but displays the number of emails on the POP Server.

1 NEW MAIL(S)

If the POP Server received

4a-24a-1

new email, the machine will display the number of emails on the server, then receive and print the email.

ON LINE * RCV * ID:abc@panasonic.com

Features

Internet Fax

If the POP Server has not

received any new email, the following message is displayed.

NO NEW MAIL

Internet Fax Features

Program Keys (Option)

 Setting the POP Access Key

This function allows others to share your machine to retrieve their emails from the POP Server by preprogramming their POP User Names, and POP Passwords into the Program Keys (P1 to P4).

Their emails can be retrieved by simply pressing their associated Program Key. (See Note 1)

If set on other function mode.

POP USER NAME



Ex: "kate" and press

SET

POP PASSWORD



Ex: "PANA123" and press

SET

 Using POP Access Key

Use the following procedure to retrieve your Email from the POP Server using the Program Key.

NOTE

1. If security is a concern, and to prevent unauthorized personnel from retrieving your email from the POP Server, when programming the Program Key, leave the POP Password field "Blank". By leaving it "Blank", the machine will prompt you to enter the POP Password when the Program Key is pressed to retrieve email.

If set on other function mode.

Ex:

P1 M

PROGRAM (1-5)

3 4

ENTER NO. OR ∨ ∧

PROGRAM[P ] PRESS PROGRAM KEY

Ex:

P1 M

Features

Internet Fax

DELETE EMAIL NO.=2 1:YES 2:NO

1 2

: deletes the messages from the

server

: leaves the messages on the

server

POP RCV USER NAME kate

PROGRAM[P ] PRESS PROGRAM KEY

To return to standby.

If the POP Password is not

entered in the program key, enter the POP Password. (Up to 10 characters and

press )

START

NOTE

If the POP Server has

not received any new email, the following message is displayed.

NO NEW MAIL

2. To erase the POP Access Key, see page 44.

If the POP Server received new email, the machine will display the number of emails on the server, then retrieves and prints the email.

nn NEW MAIL(S)

AAA

BBB

AAA

Advanced Facsimile Features

Confidential Mailbox

 Sending a Confidential Document

The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory. These documents can only be printed by the person who has the correct confidential code.

Storing

with Confidential

BBB

Code (4-digit)

AAA

Sending

with Confidential Code (4-digit)

Confidential

Mailbox

AAA

Confidential Code (4-digit)

Polling

BBB

AAA

BBB

CONFIDENTIAL XMT CONF. CODE= 

Confidential Code (4-digit)

Ex: 2233

If set on other function mode.

These documents can only be printed by the person who has the correct confidential code.

Compatibility with Other Panasonic Machines

DF-1100 DP-180 DP-190 DP-1810F DP-1820P DP-1820E DP-2000 DP-2310 DP-2500 DP-3000 DP-3010 DP-3510 DP-3520 DP-4510 DP-4520 DP-6010 DP-6020 DP-8020E DP-8020P DP-8035 DP-8045 DP-8060 DX-600 DX-800 UF-280M UF-312 UF-322 UF-332 UF-333 UF-342 UF-344 UF-550 UF-560 UF-585 UF-590 UF-595 UF-733* UF-744 UF-745 UF-755 UF-755e UF-766 UF-770 UF-780 UF-788 UF-790 UF-880 UF-885 UF-890 UF-895 UF-990 UF-7000 UF-8000 UF-9000

(*: See page 78 Note 4)

3 4

CONF. COMM. (1-5) ENTER NO. OR ∨ ∧

6 7

CONFIDENTIAL XMT CONF. CODE=2233

ENTER STATION THEN PRESS START

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing (For details, see page 22)

Advanced

Facsimile Features

If notify the receiving person, and share the Confidential Code with them.

Advanced Facsimile Features

Confidential Mailbox

 Polling a Confidential Document

After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, use the following procedure to poll the confidential document from the remote station.

If set on other function mode.

ENTER STATION THEN PRESS START

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing (For details, see page 22)

 Receiving a Confidential Document to Your Machine's Mailbox

No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message and prints out the Confidential Receive Report (CONF. RCV REPORT).

MESSAGE IN MAIL BOX

NOTE

1. The confidential file will be erased automatically at the center station after being polled.

2. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

3. We recommend that optional flash memory card is installed when this function is used. See page 178 on Image Memory Capacity.

4. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF-733 is designed to print out the received confidential document locally only.

CONF. COMM. (1-5) ENTER NO. OR ∨ ∧

CONFIDENTIAL POLL CONF. CODE= 

Confidential Code (4-digit) and press .

Sample CONF. RCV Report

*************** -CONF. RCV REPORT- **************** DATE MMM-dd-yyyy ***** TIME 15:00 ********

** NOTICE OF CONFIDENTIAL DOCUMENT HELD **

(1) (2) (3) (4) FILE NO. RECEIVED FROM PAGES TIME RECEIVED

040 PANAFAX 001 MMM-dd 15:00

SET

Advanced

Facsimile Features

-PANASONIC -

*****DP-xxxxx*********************** -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) File number : 001 to 999 (2) Received remote station's ID : Character ID or Numeric ID (3) Number of pages received (4) Received date and time

NOTE

5. Up to 26 Mailbox files can be stored in memory. So, you can receive confidential faxes using up to 26 different confidential codes.

6. If the memory overflows, the machine will stop receiving and release the line.

7. You can verify whether the unit has received a confidential fax by printing out the File List.

Advanced Facsimile Features

Confidential Mailbox

 Storing a Confidential Document

Once the confidential document is stored in your machine, it can be polled by another machine.

CONFIDENTIAL POLLED

CONF. CODE= 

If set on other function mode.

Confidential Code (4-digit) and press .

 Printing a Confidential Document

After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print the confidential document.

If set on other function mode.

* PRINTING *

PAGE=001/001

The machine will print the confidential documents.

SET

NOTE

1. The confidential file will be erased automatically after being polled. If you wish to retain the confidential file even after being polled, change the setting of Fax Parameter No. 42 (CONF. POLLED FILE SAVE) to "Valid ". (See page

149)

3 4

* STORE * NO.002 PAGES=001 01%

The document(s) will be stored into memory. If required, inform the receiving party of the confidential document and tell them the confidential code needed to poll the document.

CONF. COMM. (1-5) ENTER NO. OR ∨ ∧

Advanced

Facsimile Features

3 4

CONF. COMM. (1-5) ENTER NO. OR ∨ ∧

PRINT CONF. FILE CONF. CODE= 

Confidential Code (4-digit) and press .

SET

Advanced Facsimile Features

Confidential Mailbox

 Deleting a Confidential Document

If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure.

There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and the other is to delete all confidential files in memory.

To delete a file using Confidential Code

If set on other function mode.

* DELETING *

CONF. CODE=2233

To delete all confidential files from memory

If set on other function mode.

DELETE ALL CONF. FILES? 1:YES 2:NO

* DELETING * ALL CONF. FILES

3 4

CONF. COMM. (1-5) ENTER NO. OR

∨ ∧

DELETE CONF. FILE CONF. CODE=



CONF. COMM. (1-5) ENTER NO. OR ∨ ∧

Confidential Code (4-digit) and press . Ex: 2233

DELETE CONF. FILE CONF. CODE= 

SET

Advanced

Facsimile Features

Advanced Facsimile Features

Sub-Addressing

Example of a Network

Document with SUB

e.g.

Dial : 2013331234

SUB=2222

aaa

PBX Tel No. Ext. No.

201-333-1234

Document with SUB

Telephone Line

PSTN

Network

Extension Network

2222 3333 1111

e.g.

Dial : 2013331234

SUB=0001

bbb

aaa

 Sending a Fax with Sub-Address

If set on other function mode.

 Setting the Sub-Address into an Phone Book

G3/Internet Fax

Automatic Routing Table of Panasonic Internet Fax capable models

Address Tel. No. Sub-Address Book Email Addr.

G3 Fax No.001

G3 Fax No.002

Mail Bob

Bob Dave John

bbb

Compatibility with Other Machines

• Sub-Addressing Transmission:D350F/DF-1100/DP-135FP/150FP/150FX/180/190/1810F/1820E/1820P/2000/2310/

• Sub-Addressing Reception: DX-600/800 and DP-180/190/1810F/1820E/1820P/2000/2310/2500/3000/3010/3510/

G3 Fax G3 Fax

2222

3333

Bob@ pana.com

2222

3333

0001

LAN Network

2500/3000/3010/3510/3520/4510/4520/6010/6020/8020E/8035/8045/8060/DX-600/800/ 1000/2000/FP-D250F/UF-332/333/342/344/490/550/590/560/585/595/770/780/790/880/ 885/890/895/990/7000/8000/9000 (see Note 4)

3520/4510/4520/6010/6020/8020E/8035/8045/8060/UF-7000/8000/9000 with Internet Fax.

If set on other function mode.

[001]

ENTER TEL. NO.

Enter the Telephone Number, press then

SUB-ADDR

enter the Sub-Address. (Up to 20 digits) (Up to 36 digits including Telephone Number, pauses, spaces, FLASH and Sub-Address) Ex: 2013331234 2222

SUB-ADDR

[001]



2013331234s2222

NOTE

1. separates the Sub-Address from the Telephone Number and is indicated by

SUB-ADDR

an "s" in the display.

2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-Addressing Transmission.

3. The Sub-Address is not transmitted during Manual Redial Mode.

Tel. No. Sub-Addr.

TEL. NO.



2013331234s2222

Enter the Telephone Number, press , then enter the Sub-Address. (Up to 20 digits)

(Up to 36 digits including Telephone Number, pauses, spaces, FLASH and Sub-Address)

Ex: 2013331234 2222

1:ONE-TOUCH

3 4

2:ABBR NO.

One-Touch is available when a optional Keyboard is installed. When it is not installed, go to Step 4.

[001]ENTER NAME



2013331234s2222

SUB-ADDR

Ex:

SUB-ADDR

ABBR[ ] ENTER ABBR NO.

Ex:

0 0 1

[001]SALES DEPT



2013331234s2222

Send the document(s) with Sub-Addressing information. (See Note 5)



Advanced

Facsimile Features

You can send the document using a One-Touch/ABBR Dialing with a preset Sub-Address.

NOTE

(Option)

Enter Station Name.

4. UF-788 with PC Interface Option or Option ROM installed.

5. The Sub-Address Password will be sent when Fax Parameter No. 53 (SUB-ADDRESS PSW) is set. (See page 150)

6. You can change a Sub-Address Password temporarily by using (If set on other function mode), then press .

FUNCTION

2 4

FAX/EMAIL

SET

Advanced Facsimile Features

Fax Cover Sheet

 Using the Fax Cover Sheet

Sending

Page

Receiving

Cover

Page

ENTER STATION(S) THEN PRESS START 00%

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing (For details, see pages 22, 58)

If set on other function mode.

Sample Fax Cover Sheet

***** FACSIMILE COVER SHEET *****

(1)

MMM-dd-yyyy 15:00

(2)

Message To:

SALES DEPT.

(3)

Message From:

PANASONIC

201 555 1212

(4)

Page(s)

Following This Cover Page

NOTE

1. The Fax Cover Sheet is not counted in the number of pages column of the Journal.

2. To change the preset Fax Cover Sheet setting, change the setting of Fax Parameter No. 56, see page

150. Fax Parameter No.56 needs G3FAX Option (FG180).

COVER SHEET=OFF 1:OFF 2:ON

: Cover Sheet is not attached

: Cover Sheet is attached

Explanation of Contents

(1) Starting time of communication. (Time Stamp) (2) Recorded name in the Phone Book. (3) Your LOGO (up to 25 characters) and ID Number (up to 20 digits). (4) The number of pages to follow.

Advanced

Facsimile Features

NOTE

3. When the Fax Cover Sheet setting is set to On, the Quick Memory Transmission feature is disabled.

Advanced Facsimile Features

Password Communications

 Setting Password Transmission

AAA

BBB

Password

1234

Compatibility with Other Machines

Matching Password

No Password

Password

1234

If set on other function mode.

43 PASSWORD-XMT 1:OFF 1234

: OFF (password is not checked)

: ON (password is checked)

 Setting Password Reception

• DF-1100 • DP-180 • DP-190

• DP-1810F • DP-1820E • DP-1820P

• DP-2000 • DP-2310 • DP-2500

• DP-3000 • DP-3010 • DP-3510

• DP-3520 • DP-4510 • DP-4520

• DP-6010 • DP-6020

• DP-8020E • DP-8020P • DP-8035 • DP-8045

• DP-8060

• DX-600 • DX-800

• FP-D250F • FP-D350F

• UF-160 • UF-160M • UF-170

• UF-260 • UF-270 • UF-270M • UF-280M

• UF-300 • UF-312 • UF-322

• UF-550 • UF-560 • UF-585

• UF-590 • UF-595 • UF-650

• UF-733 • UF-745 • UF-750

• UF-750D • UF-755 • UF-755e

• UF-766 • UF-770 • UF-780 • UF-788

• UF-790 • UF-880 • UF-885 • UF-890

• UF-895 • UF-990 • UF-7000 • UF-8000

• UF-9000 • UF-M500

NOTE

1. You can change the setting temporarily by using (If set on other function

mode), then press for each transmission.

44 PASSWORD-RCV 1:OFF 1234

FUNCTION

If set on other function mode.

: OFF (password is not checked) : ON (password is checked)

FAX/EMAIL

8 4

SET

3 4

FAX PARAMETER(1-182) NO.= 

43 PASSWORD-XMT 

4-digit Transmission Password and press .

Ex: 1234

SET

Advanced

Facsimile Features

FAX PARAMETER(1-182) NO.= 

44 PASSWORD-RCV

4-digit Reception Password and press .

Ex: 1234

SET



NOTE

2. To change the password, press in Step 4, then reenter a new one.

CLEAR

Advanced Facsimile Features

Password Communications

 Using Password Transmission

Use the following procedure to select whether the password is checked. (PASSWORD-XMT "OFF" or "ON" for each Transmission)

ENTER STATION(S) THEN PRESS START 00%

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing (For details, see page 22)

If set on other function mode.

 Using Password Reception

There is no additional operation required once you set the parameter by following the procedure on page 88. The parameter cannot be set to either "OFF" or "ON", for each individual reception. It is always set to "OFF" or "ON" until you change the setting.

ENTER STATION(S) THEN PRESS START 00%

PASSWD-XMT=OFF 1:OFF 2:ON

: OFF (password is not checked)

: ON (password is checked)

Advanced

Facsimile Features

Advanced Facsimile Features

Receive To Memory

This feature is used to secure all received documents by storing them into memory. To print the document(s) received in memory, the authorized operator must enter the correct password.

aaa bbb ccc

Memory

aaa

bbb

ccc

 Setting RCV To Memory Password

37 RCV TO MEMORY

1234

If set on other function mode.

 Setting the RCV To Memory

NOTE

If set on other function mode.

 Printing Documents

After receiving documents with the Receive To Memory feature, the following message will appear on the display.

If set on other function mode.

MESSAGE IN MEMORY < RCV TO MEMORY >

1. When the memory overflows, the machine will stop receiving, and release the line. The machine will not answer the next incoming call until there is space available in memory.

2. We recommend that optional flash memory card is installed when this function is used. See page 178 on Image Memory Capacity.

3. If the password has not been set, your machine will not prompt you to enter the password. The document(s) will be printed immediately after pressing

in Step 4.

SET

FAX PARAMETER(1-182) NO.=

(See Note 4)

37 RCV TO MEMORY





4-digit RCV to Memory Password

Ex: 1234

Advanced

Facsimile Features

3 4

RCV TO MEMORY=OFF 1:OFF 2:ON 3:PRINT

RCV TO MEMORY=ON

3 4

1:OFF 2:ON 3:PRINT

RCV TO MEMORY=ON 1:OFF 2:ON 3:PRINT

RCV TO MEMORY=PRINT 1:OFF 2:ON 3:PRINT

(See Note 3)

MMM-dd-yyyy 15:00 < RCV TO MEMORY >

INPUT PASSWORD

4-digit RCV to Memory Password

and press . Ex: 1234

SET



NOTE

4. Once the RCV TO MEMORY feature is set to "ON", the password cannot be changed (Fax Parameter No. 37 will not be selectable on the LCD display). If you wish to change the password, set the RCV TO MEMORY feature to "OFF" first, then change the password. (See page 149)

Advanced Facsimile Features

PIN Code Access

If your PBX requires a PIN (Personal Identification Number) Code to get an outside line, your machine can be set to prompt the user to enter a PIN Code before any dialing.

 Selecting the Access Method (Prefix or Suffix)

aaa

PBX

PIN* Code Transmit

*PIN (Personal Identification Number)

 Dialing with a PIN Code

If set on other function mode.

39 PIN CODE ACCESS 1:NONE

: Suffix Code

: Prefix Code

Ex:

If set on other function mode.

ENTER PIN CODE



PIN Code (Up to 36 digits) Ex: 9876

NOTE

ENTER PIN CODE



9876

1. The PIN Code is shown as " " on the display when dialing the number.

FAX PARAMETER(1-182) NO.= 

39 PIN CODE ACCESS 2:SUFFIX

3 4

ENTER STATION(S) THEN PRESS START 00%

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing (For details, see page 22)

Ex:

ABBR

0 0 1

SET

[001](Station name)



5551234

Advanced

Facsimile Features

Starts dialing with a PIN Code.

NOTE

2. This feature is not available when dialing a number in the Off-Hook or On-Hook Direct Dialing mode.

Advanced Facsimile Features

Selective Reception

 General Description

Before receiving the document, the last 4-digit of the ID Number received from the sending machine will be compared with the last 4-digit of the Telephone Number programmed in each One-Touch or Abbreviated station. When a match is found, your machine will start receiving the document. If a match is not found, your machine will cancel the reception and an Information Code 406 will be recorded on the Journal.

aaa

Received with ID Number

Check

ID A:xxxxx1234

B:xxxxx9876

aaa

bbb

ID Number

(4-digit)

Programmed

Telephone No.

xxxxx1234

 Setting the Selective Reception

If set on other function mode.

bbb

NOTE

1. When the Selective Reception is set, your machine can receive only from those stations which are programmed in the built-in auto-dialer.

Advanced

Facsimile Features

3 4

FAX PARAMETER(1-182) NO.= 

46 SELECT RCV 1:INVALID

NOTE

2. If your ID Number has not been set, your machine might not be able to receive from some models. To set your ID Number, see page 138.

Advanced Facsimile Features

Department Code

 General Description

This operation requires the user to input a preset Department Code (8-digit maximum) before transmission. The Department Name of the selected Department Code is printed on the Header of each page sent, COMM. Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (1 - 300) when it is printed. For details on how to setup the Department Codes, refer to Operating Instructions (For Copy & Network Scan Functions). If you wish to use the Department Code function, please ask your authorized Panasonic dealer to activate this feature.

 Setting the Department Code

Requires the input of a preset Department Code (8-digit maximum)

If set on other function mode.

Department Code is printed

aaa

Reception

77 DEPARTMENT CODE 1:INVALID

INPUT DEPT. NAME 012 

(Option)

NOTE

Department Name and press .

Ex: PANASONIC

1. The Department Code List can be printed out with the Fax Parameter List. To enable the printing of the Department Code List, change the setting of Fax Parameter No. 77 (DEPARTMENT CODE) to "Valid" in advance. (See pages

150 and 164)

SET

DEPT. CODE (1-300) ENTER NO. OR ∨ ∧

Enter the Department Code number (1 to 300) and press . Ex: 12

SET

FAX PARAMETER(1-182) NO.= 

Advanced

Facsimile Features

INPUT DEPT. CODE 012 

Department Code (up to 8-digit) and press .

Ex: 12345678

SET

INPUT DEPT. NAME 013 

To record another Department Code, repeat Steps 6 and 7.

To return to standby, press .

STOP

Advanced Facsimile Features

Department Code

Q Changing or Erasing the Department Code

Requires the input of a preset Department Code (8-digit maximum)

If set on other function mode.

77 DEPARTMENT CODE 2:VALID

INPUT DEPT. CODE

012 (Previous Code)

DEPT. CODE (1-300) ENTER NO. OR

Enter the Department Code number you wish to change or erase (1 to 300).

Ex: 12

∨ ∧

Q Sending Document with Department Code

Requires the input of a preset Department Code (8-digit maximum)

INPUT DEPT. CODE

]

Department Code (Up to 8-digit)

Ex: 12345678

CLEAR

Department Code and press

SET

Ex: 12345678

then enter a new

If set on other function mode.

100

Panasonic DP-8020E, DP-8020P Operating Instruction

Specifications and Main Features

Frequently Asked Questions

User Manual

Getting To Know Your Machine

Useful Office Functions/Operating Instructions

Operating Instructions Outline

Symbols/Icons

Table of Contents

Getting To Know Your Machine

Basic Operation Chart

 Basic Operation

 To Stop the Transmission

 Rotated Transmission

 2-Sided Transmission (Scan) (DP-8020E only)

Mode Setting

 Changing the Modes

Connecting the Cables

Safety Information

Control Panel

 How To Enter Characters

Facsimile Features

Sending Documents

 Memory Transmissions

 Direct Transmission Reservation (Priority Transmission Reservation)

 On-Hook Dialing

 Off-Hook Dialing (Voice Mode Transmission)

 To Stop the Transmission

 To Cancel the Direct Transmission Reservation

 Job Build

Receiving Documents

 Automatic Reception

 Manual Reception

 Print Reduction Setting

 Substitute Memory Reception

 Duplex (2-Sided) Receiving (DP-8020E only)

Timer Controlled Communications

 General Description

 Deferred Transmission

 Deferred Polling

Batch Transmission

 General Description

 Real-Time Batch Transmission

Polling

 General Description

 Preparing to be Polled

 Poll Documents from Another Station

Program Keys (Option)

 General Description

 Setting for Group Dialing

 Setting for Deferred Transmission

 Setting for One-Touch Key

 Changing the Program Key Setting

Internet Fax Features

Pre-Installation Information/Features

Setup (SMTP Mail Server/POP3 Client)

Internet Communication Features

 Transmission/Reception

 Internet Fax Delivery Notice (MDN)

Direct SMTP

Internet Mail Reception

Important Information

 General Description

 Differences Between Internet Fax and Regular Fax

 Transmitted Document Confirmation

 Your Machine Cannot Make a Phone Call via LAN

 Dual Port Communication

 Transmission Resolution

 Internet Mail Reception

 Sending a Document to a PC via LAN

 Internet Relayed Transmission

Setting the Internet Parameters

 Basic Parameters

 User Parameters (Internet Parameters)

Sending Documents

 Manual Email Addressing

 One-Touch/Abbreviated and Search Email Addressing

 Entering the Email Header

Q Ledger Size Document Transmission

 Returned Email