Olivetti ECR 5500 QUICK REFERENCE GUIDE

Cash RegisterCash Register

Cash Register

Cash RegisterCash Register

ECR 5500ECR 5500

ECR 5500

ECR 5500ECR 5500

INSTRUCTIONSINSTRUCTIONS

INSTRUCTIONS

INSTRUCTIONSINSTRUCTIONS

INSTRUCTIONS D'EMPLOIINSTRUCTIONS D'EMPLOI

INSTRUCTIONS D'EMPLOI

INSTRUCTIONS D'EMPLOIINSTRUCTIONS D'EMPLOI

BEDIENUNGSANLEITUNGBEDIENUNGSANLEITUNG

BEDIENUNGSANLEITUNG

BEDIENUNGSANLEITUNGBEDIENUNGSANLEITUNG
INSTRUCCIONES DE USOINSTRUCCIONES DE USO

INSTRUCCIONES DE USO

INSTRUCCIONES DE USOINSTRUCCIONES DE USO

PUBLICATION ISSUED BY:

Olivetti Tecnost S.p.A.
77, Via Jervis - 10015 Ivrea (TO)
Italy

Copyright © 2003, by Olivetti

All rights reserved

The mark affixed to the product
certifies that the product satisfies the
basic quality requirements.

Your attention is drawn to the following actions that could compromise the
characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in
accordance with the warnings given in the User Manual supplied with the
product;

• replacement of original components or accessories with others of a type
not approved by the manufacturer, or carried out by unauthorized personnel.

ENGLISH

WARNING: THIS EQUIPMENT MUST BE EARTHED.
ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.
ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS
HABEN.
ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA
DI TIERRA.
APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT.
APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT.
LAITE ON LITTETTÄVÄ SUKO-RASIAAN.
Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt
eller

.

To disconnect the cash register from the line voltage, unplug its
power cord from the power outlet. The power outlet must be located
on a wall, near the cash register and easily accessible.

Preface

The electronic cash register described in this manual is designed to help
your business function smoothly by providing efficient register operations
and accurate management reports. Start-up is quick and easy, yet there
are many options that can be added and revised so that you can customize
your operations for optimum productivity. Here are just a few of the cash
register’s many valuable features:

• 16 departments and 200 Price Look-Up (PLU) settings;

• 6 clerk numbers to monitor the sales of individual employees;

• possibility of activating a Clerk Security System consisting of the

definition of a Clerk identification number with associated three-digit
security code to prevent unauthorized access to individual clerk
transactions (during register mode only);

• possibility of assigning a name to each Clerk for rapid identification;

• possibility of defining a password that prevents unauthorized access to

the machine's Z management report mode;

• thermal printer with journal record and receipt printing capabilities;

• customer sales receipt header personalizaton;

• possibility of selecting to print the customer receipt and journal record

in any one of five languages (English, French, German, Spanish and
Dutch);

• possibility of programming the departments with a tax status, single/
multiple item sale status, a preset price and an identification caption;

• possibility of activating a non-print, paper saving mode where the cash
register does not print customer sales receipts but still keeps track of
sales totals;

• possibility of using the cash register's calculator mode which provides
the convenience of a calculator when a quick calculation is needed;

• possibility of defining a password that prevents unauthorized access to
the cash register's calculator mode;

• possibility of programming a foreign currency exchange rate with
related currency descriptor;

• two 9-character Vacuum Florescent Displays (VFD) (front operator
display and rear client display);

• Cash, check, charge and card tender media keys;

• automatic tax computations for 4 different VAT rates;

• possibility of programming the cash register to print a range of VAT
totals on the sales receipt;

• department-linked entry options that streamline and speed-up operation;

• periodic management and financial reports which provide up-to-date
sales analysis;

• time display at the press of a key;

• battery back-up protection for the records and programming data.

ENGLISH

I

Table of Contents

GETTING ACQUAINTED WITH YOUR

CASH REGISTER .......................................................... 1

Standard Accessories ..................................................... 2

Using this Manual ............................................................ 2

Unpacking and Setting Up the Cash Register .................. 3

Maintaining the Cash Register ........................................ 3

THE KEYPAD ................................................................. 4

Keypad Functions ........................................................... 5

THE CONTROL SYSTEM .............................................. 6

Removable Cash Drawer with Lock ................................. 6

Deposit Drawer ............................................................... 7

Operator and Customer Displays .................................... 7

Special Symbol Indicators............................................... 7

Time Display ................................................................... 7

ERROR CONDITIONS ................................................... 8

The Error Alarm .............................................................. 8

Clearing an Error ............................................................ 8

Cash Register Reset Operations ..................................... 8

Voiding Errors................................................................. 9

BACK-UP BATTERY SYSTEM ....................................... 9

Inserting/Replacing Batteries .......................................... 9

PRINTER COMPARTMENT ......................................... 10

Thermal Paper Roll ........................................................ 10

Loading Thermal Paper .................................................11

QUICK START ............................................................. 12

Helpful Hints for a Successful Start-Up .......................... 13

CASH REGISTER PROGRAMMING ............................ 13

Setting Cash Register Features .................................... 13

Making Changes to Cash Register Programming .......... 14

Entering the Program Mode .......................................... 14

Exiting the Program Mode ............................................. 14

Clearing Errors ............................................................. 14

The Clerk System ......................................................... 14

Activating the Clerk System .......................................... 14

Assigning Clerk Names ................................................. 15

Date and Time............................................................... 16

Receipt Header ............................................................. 17

Percent Discount (-%) .................................................. 17

Decimal Point Position .................................................. 18

Value Added Tax (VAT) Rates ........................................ 18

Fraction Rounding for VAT Calculation .......................... 19

Printing VAT Information on Customer Receipts ............ 19

Programming Departments ........................................... 22

Naming Departments ..................................................... 23

Price Look-Ups (PLUs) ................................................. 24

Naming PLU Items ........................................................ 25

II

PLU Programming Dump Report ................................... 26

Foreign Currency Exchange Rate Programming ........... 27

Defining Foreign Currency Descriptors ........................ 27

Programming System Options ....................................... 29

Programming a Manager Password .............................. 30

Using the Cash Register in a Password

Protected Mode ............................................................ 31

Calculator Mode ............................................................ 31

The Non-Print Mode ...................................................... 32

Machine Programming Report ...................................... 33

TRANSACTION EXAMPLES ........................................ 33

Entering the Register Mode ........................................... 33

Exiting the Register Mode ............................................. 33

Clearing Errors ............................................................. 33

Sample Receipt ............................................................. 34

Transactions Using a Foreign Currency........................ 34

Standard Transactions .................................................. 34

Minus (-) Key Transactions ........................................... 43

Percent Discount (-%) Transactions ............................. 44

PLU Codes ................................................................... 48

Voids and Refunds ........................................................ 50

Other Transactions ........................................................ 52

MANAGEMENT REPORTS .......................................... 54

X Position Report .......................................................... 54

Z Position Report .......................................................... 54

Clerk Report .................................................................. 54

All PLU Report .............................................................. 55

X and Z Financial Report .............................................. 56

Balancing Formulas ...................................................... 57

APPENDIX ................................................................... 58

Character Code Table ................................................... 58

Totalizers and Counters Table ........................................ 59

Cash Register Specifications and Safety ...................... 59

ENGLISH

III

Getting Acquainted with Your Cash Register

The figure below gives an overall view of your cash register.

10

9

8

7

6

1

2

ENGLISH

3

4

1. Customer Display 8. Printer and Management Control Switch

2. Operator Display Compartment Lock

3. Keypad 9. Customer Receipt Output Window

4. Cash Drawer 10. Printer and Management Control Switch

5. Cash Drawer Lock Compartment Cover

6. Item Deposit Drawer

7. Power cord

5

1

Standard Accessories

Your cash register comes with the following items:

• One black plastic journal winder spindle

• One roll of thermal paper

• Three standard "AA" size batteries for the battery back-up system

• This Instructions Manual, Quick Reference Guide and Warranty Card

• A set of keys for locking the cash drawer and for locking the printer
and management control switch cover.

Make sure that the cash register and all of the above items are included

in the shipping carton.

Using this Manual

Your cash register manual is organized for easy reference. The front
portion contains general information on all the features and functions of the
cash register. Instructions for setting the optional programs come next.
Transaction examples for operating the cash register are at the back of the
manual along with a Character Code Table to use to program character
strings and a Totalizers and Counters Table. At the back of the manual
you will also find your cash register's technical specifications and some
safety information. Use the Table of Contents to locate a particular item.

Getting Started

Before you begin to operate or program the cash register, read the
section entitled Unpacking and Setting Up the Cash Register for
information on how to get yourself ready to work. Read also Keypad
Functions, The Control System and Operator and Customer Displays to
become familiar with their operations.

NOTE: Programs and transaction information for management reports

are stored in the memory of the cash register. Batteries are
provided to save this information in the event of a power failure
or if the cash register is unplugged from the power outlet.

Programming the Cash Register

Simple step-by-step instructions are included for each program. Also
provided are examples which can be used for practice.

Carrying Out Sales Transactions

Transaction examples provide steps for key operations. Sample receipts
are included.

2

Unpacking and Setting Up the Cash Register

NOTE: Please read this section carefully before attempting to program

the cash register or perform sales transactions.

As soon as you receive the cash register, open its shipping carton and
carefully withdraw each component. Make sure that the cash register and
all of its accessories, listed in the section entitled Standard Accessories, are
present in order to setup the cash register by following these guidelines:

1. Place the cash register on a level, stable, vibration-free and dust-free

surface. Make sure it is near a power outlet compliant will the latest
safety standards.

2. Plug the cash register into a power outlet compliant with the latest

safety standards.

3. Insert the batteries as explained in the section entitled Inserting/

Replacing Batteries. Do not insert the batteries unless the cash register
is plugged into an electrical power outlet.

WARNING: Before inserting the memory backup batteries, make sure

that the cash register is plugged into an electrical wall
outlet. The machine must be plugged into an electrical
outlet before you insert the batteries.

4. Load the thermal paper roll as explained in the section entitled Loading

Thermal Paper.

5. Set the desired program options as explained in the section Cash

Register Programming.

6. Once the desired program options have been programmed, set the

control switch to the R1 (journal record) or R2 (customer receipt)
position and you are ready to work with the cash register.
In the R1 position the cash register will not print the programmed
receipt header.

Maintaining the Cash Register

Provided below is information on how to maintain your cash register.

NOTE: Before cleaning the cash register, make sure it is powered off

and/or unplugged from the wall outlet. Before unplugging the
cash register from the wall outlet, make sure that three charged
AA standard backup batteries are installed in the battery
compartment. All data stored in memory will be cancelled if

you unplug the cash register from the electrical wall outlet
without back-up battery supply.

1. Keep all liquids away from the cash register so as to avoid spills which
could damage the electronic components.

2. To clean the cash register firstly turn it off and/or unplug it from the
wall outlet (be sure the back-up batteries are installed), then use just a
damp cloth. Do not use corrosive substances such as solvents, alcohol,
petrol, or abrasive components.

3. If the cash register is stored in extreme hot or cold temperatures
(below 32 degrees or above 104 degrees Fahrenheit), allow the
temperature inside the cash register to reach room temperature before
turning it on.

4. DO NOT attempt to pull the paper tape when the cash register is
printing or when you are loading paper. Always use the [Feed] key to
feed paper. Pulling the paper tape could damage the print mechanism.

ENGLISH

3

The Keypad

sub

total

sub

total

qty/
time

dept
shift

Your cash register is equipped with a 36-key keypad by means of which

you can perform all cash register functions.

The figure below shows the keypad layout.

6

9

dept
shift

2

clerk

14

1

#/NS

-%

card

check

charge

sub

sub

total

total

Amt Tend

TOTAL

4

15

16

17

=

18

19

10

11

void

feed

7

8

RA/FC

7

5

PO

C

3

ref/-

PLU

qty/
time

4

1

8

5

2

0

12

9

6

3

00

X

+

4/12

3/11

2/10

1/9

8/16

7/15

6/14

5/13

-

13

4

Keypad Functions

1. [Feed] (Paper Feed) - Advances the receipt or journal paper one line
feed; advances the paper continuously when held down.

2. [Clerk] - Confirms an entered clerk number and three-digit security
code. Also used to print a Clerk Report.

3. [Qty/Time] (Dual function: Multiply and time display) - Multiplies
[DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the
current time in the R1 and R2 modes, if set, and is used to program
PLU item prices.

4. [#/NS] (Dual function: Non add and NS - No Sale) - Opens the cash
drawer without registering any amount or when changing cash for a
non-sales transaction. With the cash register in the programming mode,
used to select the different captions that can be programmed.

5. [PLU] (Price Look Up) - Registers a preset price of an individual item
to the appropriate department. Used to program PLUs. Also used to
print PLU Reports.

6. [Dept Shift] (Department Shift) - Allows price entries for departments
9-16. Press this key before entering applicable department keys 9-16.
The register goes back to the non-shift mode after each department
entry.

7. [PO] (Paid Out) - Registers any money taken out of the cash drawer
that is not part of a sale. Paid out totals appear in the management
report.

8. [RA/FC] (Dual function: Received On Account and Foreing Currency
Conversion) - When used as the RA key, registers any money received
on account that is not part of a sale; for example, the start-up money
put in the drawer at the start of each business day can be registered as
an RA. Amounts are added to the received on account total in the
management report. As the Currency Conversion key, it is used to
automatically calculate and display the value in foreign currency of the
subtotal of a sale or of a particular amount registered.
This key is also used for cash register options programming.

9. [Void] - Void/Error correction - Deletes the last item entered and used
for correcting a particular entry after it is processed and printed. Void
totals are reported in the management report.

10. [Ref/-] (Dual function: Coupon and Refund) - When used as the
coupon key, subtracts an amount from an item or the sales total, such
as a coupon deduction. When used as the Refund key, subtracts an
item that is returned for refund. Minus key totals are printed in the
management report.

11. [C] - Clears an entry made from the numeric keypad or with
the [Qty/Time] key before finalizing a transaction with a
Department or function key. This key is also used to clear error
conditions.

12. [0 - 9/00] - Input amounts, indicate how many times a particular item
repeats, add and subtract percentage rates and input department code
numbers. The double zero key allows the quick entry of numbers with
two or more zeros. Used to input the character codes indicated in the
Character Code Table when defining clerk names and different
descriptors (receipt header, department name, PLU product name,
currency identifier).

13. [1-16] (Departments 1 through 16) - Used to enter single or multiple
item sales to a particular department. A VAT rate is automatically
added, if set. Department totals are shown in the management report.
Department keys 1/9, 2/10, 5/13 and 6/14 are also used in the
calculator mode when a quick calculation is needed.

14. [-%] Percent discount key - Used to subtract a percentage rate from
an individual item or an entire sale. The rate can be a pre-programmed
percentage rate or any other manually entered percentage rate.
Percent discount totals appear in the managemant report.

15. [Check] - Totals sales paid by check. Check totals are printed in the
management report. Also stores character code entries during cash
register programming.

16. [Card] - Totals sales that are put on credit, such as a debit card, or on
a credit card that is alternative to the one used for Charge tenders.
Card totals are printed in the management report.

17. [Charge] - Totals sales that are charged. Charge totals are printed in
the management report. This key is also used to program a Z mode
manager password.

18. [Sub Total] - Displays the subtotal of a sale with sales tax.

ENGLISH

5

19. [Amt Tend/TOTAL] (Amount Tendered/TOTAL) - Totals exact cash
transactions, computes change and totals transactions that are split
tendered with check or credit card and cash together. This key is used
to obtain daily grand totals of all transactions in the "X" and "Z"
positions and confirms the entry of a Z mode manager password.
This key is also used along with the [C] key to enter into the calculator
mode. In the calculator mode, the [Amt Tend/TOTAL] key is used as
the "equal" (=) key.

The Control System

The Control Switch

The control switch is located under the journal compartment cover and
allows you to use the Off mode where the machine is turned off, the R1
(Register 1) mode where the register generates a journal record wound on
the spindle, the R2 (Register 2) mode where the register generates
customer receipts outside the machine, the X mode where you can
generate X (mid-day) reports, the Z mode where you can generate Z (end­of-day) reports and the PRG mode where you can program the machine
according to your needs. This switch must be properly positioned to
operate the cash register or set the programs, and is also used to print or
reset the totals for the management report.

Depending on the desired operation, slide the control switch to the

following positions:

OFF The cash register is turned off and cannot be used.

R1 (On/Journal Tape) - The cash register is set for standard

operations, including preset options. A journal record is
printed for each transaction.

R2 (On/Customer Receipt) - The cash register is set for

standard operations, including preset options. A customer
receipt is printed for each transaction.

X Prints the X management (mid-day) report.

Z Prints the Z management (end-of-day) report and resets

totals (except the grand total) to zero.

PRG Used to set and change program settings.

Removable Cash Drawer with Lock

The cash drawer has slots for banknotes and for coins. You can open the
drawer by pressing the [#/NS] key or by sliding the hidden emergency
button underneath the register. If a clerk number and secret code have
been set, pressing this key will open the cash drawer only after the clerk
number and secret code have been entered.

The cash drawer is electronically locked when the control switch is set
to the Off position. In addition, the cash drawer is designed with a security
lock with key that manually locks the cash drawer and prevents it from
being opened by using the [#/NS] key or by the hidden emergency button
underneath the register.

The cash drawer can be completely removed from the register by lifting
up on the open drawer and pulling towards yourself.

6

Deposit Drawer

This extra drawer provides sufficient space for miscellaneous items.

Operator and Customer Displays

Your cash register is equipped with two 9-digit Vacuum Florescent
Displays (VFD) that provide easy viewing for both the customer and
operator during a sales transaction. The operator display is located at the
front of the cash register and shows entry amounts and related transaction
information through the use of numbers, messages and special symbols.
The customer display is located at the rear of the cash register and shows
the same information as the operator display.

Reading the Display

The display is read from left to right as follows:

Department A set of digits indicating the department key pressed

for each entry.

Repeat/Multiply A digit displayed when repeating or multiplying items

to indicate the number of items entered at one price.

Amount The remainder of the display shows the entry

amount.

Special Symbol Indicators

Special symbols appear at the far left-hand side of the displays during
cash register operation. These symbols identify the amount shown, or warn
of an error condition. They include:

C (Change) Indicates that the displayed amount is the change due to

the customer.

E (Error) Indicates when an error is made during operation or

when programming the cash register. An error tone sounds
to alert the operator.

S (Sub-total) Indicates that the amount shown is the subtotal of a

transaction, including sales tax if applicable.

= (Total) Indicates that the amount shown is the transaction total.

- (Minus) Displays a negative entry. Also displays if subtotal or cash
tendered total is a negative number due to a return
or refund.

_ (Line) Indicates the clerk number in use.

Displayed when the [RA/FC] key is pressed to indicate
that the amount is displayed in foreign currency.

These symbols clear automatically when you start the next entry or

press the [C] key.

Time Display

You can display the current time outside of a sales transaction by simply
pressing the [Qty/Time] key with the cash register in either the R1 or R2
mode. Press the [C] key to clear the time from the display. In its default
setting, the cash register displays the time in the 12-hour format.

NOTE: Trying to use this feature during a transaction will result in an

error tone. If this occurs, press the [C] key to clear the error and
the tone.

ENGLISH

7

Error Conditions

The Error Alarm

The error alarm warns of an operator error (usually when a wrong key
is pressed for a specific type of entry) or of an error made during cash
register programming. The error alarm can also indicate that the control
switch is in the wrong position for the current operation. In case of error,
the error tone sounds, the letter E is displayed and the keypad locks.

NOTE: Moving the control switch from the R1 or R2 position to another

position before completing a transaction will result in an error
condition to remind you to total the transaction.

Clearing an Error

Press the [C] key to clear an error. The tone ends, the displays clear and
the keypad unlocks, allowing you to continue with the transaction or restart
the program.
If an error condition cannot be cleared by pressing the [C] key, reset the
cash register by performing one of the three cash register reset operations
explained in the next section. Be very careful when choosing the reset

operation to perform since you could unnecessarily cancel report
data and cash register programming data.

NOTE: The [C] key also clears an incorrect entry from the display prior

to pressing a registration key. Once an entry is printed, the [Void]
key must be used to correct an error.

Cash Register Reset Operations

If the cash register does not function, for example while programming
and the error signal cannot be stopped by pressing the [C] key, reset the
cash register. There are three reset operations; be very careful when

choosing the one to perform since you could unnecessarily cancel
report data and cash register programming data.

Partial Reset

A Partial Reset operation just clears the cash register's working memory.

1. Unplug the cash register from the electrical outlet.

2. Press and hold down the [C] and [7] keys simultaneously while
plugging the cash register back into its electrical outlet.

If the cash register still remains in an error condition, proceed with the

Full Reset - Reports operation.

Full Reset - Reports

A Full Reset - Reports operation erases the cash register's working

memory, and all totals and counters (all report data). Be very careful

when using this reset operation.

1. Unplug the cash register from the electrical outlet.

2. Press and hold down the [C], [7] and [9] keys simultaneously while
plugging the cash register back into its electrical outlet.

If the cash register still remains in an error condition, proceed with the

Full Reset - All Data operation.

Full Reset - All Data

A Full Reset - All Data operation erases the cash register's working
memory, all totals and counters (all report data) and cancels all cash
register programming data. Be extremely careful when using this

reset operation. Use this method as last resort only.

1. Unplug the cash register from the electrical outlet.

2. Press and hold down the [C], [3] and [7] keys simultaneously while

plugging the cash register back into its electrical outlet.

3. Reprogram the cash register.

8

Voiding Errors

Once an entry is printed, the [C] key cannot be used to clear an error.

Press the [Void] key to correct an error already registered.

Voiding the Entry Just Completed

Simply press the [Void] key. The entry is reprinted with a "-" symbol

followed by the amount, and erased from the transaction.

Voiding an Earlier Entry

To void an earlier entry, register it again and then cancel it using the
[Void] key. When a transaction including the error is completed, proceed
with the following steps to void the error.

1. Retype the incorrect information, exactly as originally entered, and

press the [Void] key.

2. Enter the correct amount.

3. Total the transaction by pressing the [Amt Tend/TOTAL] key.

Back-up Battery System

Inserting/Replacing Batteries

NOTE: Before inserting the batteries, make sure that the cash register is

plugged into the power socket and that the control switch is set to
the OFF position.

Proceed as follows to insert or replace the batteries:

1. Unlock the printer compartment cover, grasp the left side of this cover,
gently pull it back and then lift it off the cash register. Move the control
switch to the R1 or R2 position.

ENGLISH

During cash register operation, all transaction data for the management
report is stored in the register's memory. This memory also holds all
optional programming information. The memory back-up system keeps this
information stored in memory when the cash register is turned off.

The memory is protected by three "AA" size batteries that come with
your cash register. In order to guarantee continuous back-up protection,
insert the batteries before beginning to program the cash register.

The cash register must be plugged into an electrical power outlet before
you insert the batteries.

2. Lift the paper journal winder spindle out of the printer compartment.

9

3. Remove the battery compartment cover by pressing on the arrow
impressed on the cover and lifting upwards, as shown by the arrows in
the figure.

7. Reposition the journal winder spindle, then reposition, close and lock
the printer compartment cover.

4. Remove the discharged batteries if you are replacing the batteries.

5. Position the new batteries making sure that the positive and negative
poles are aligned correctly. Drawings inside the battery compartment
show how the batteries must be positioned.

6. Replace the battery compartment cover by sliding it down until it clicks
into place.

10

NOTE: If the cash register will not be used for an extended period of

time, you may want to remove the back-up batteries to prolong
their usage. Doing this will erase all transaction and pro-
gramming data stored.

Printer Compartment

The printer compartment is on the top left-hand side of the cash register.
It houses the thermal paper roll, journal winder spindle, back-up batteries
and the thermal printer.

Thermal Paper Roll

This cash register uses standard 2 1/4" (57 mm) thermal paper.

Loading Thermal Paper

Proceed as follows to load the cash register with paper.

1. Make sure the cash register is plugged into a grounded power outlet.

2. Unlock, open and remove the printer compartment cover, then remove
the plastic journal winder spindle.

3. With a pair of scissors, cut the end of the paper tape to create a
straight, even edge so that the paper can be properly fed through the
print mechanism.

4. Set the paper roll in the bottom of the printer compartment so that the
paper feeds out from the bottom of the roll.

5. Insert the edge of the paper into the paper slot as shown below.

ENGLISH

6. Set the control switch to R1 or R2, press the [Feed] key and
manually feed the paper into the slot until the paper catches and
advances approximately six to ten inches above the print mechanism.

NOTE: If the paper does not feed properly, check the alignment of the

paper in the slot and/or for the straight edge on the end of the
paper roll.

7. Replace journal winder with wheel to right of compartment. If you are
loading a journal record, slide edge of tape through slots on journal
winder spindle (depress the [Feed] key to advance additional tape, if
necessary). Manually roll the winder toward the back of the register to
take up slack in tape.

11

8. Pass the edge of the customer receipt through the receipt window on
the compartment cover.

9. Reposition, close and lock the printer compartment cover.

Quick Start

Quick Start is a brief but complete start-up procedure that allows you to
begin using your new cash register as quickly as possible. Carefully follow
the steps listed below:

1. Make sure the cash register is plugged into a grounded power outlet

and that 3 charged AA size memory backup batteries have been
inserted as explained in the related section.

2. Open the printer compartment cover and slide the control switch to the

PRG position.

3. Set the current date in the day/month/year format by typing the

corresponding numeric keys and then pressing [#/NS]. Single digits
must be preceded by a zero. For example, to set September 29, 2003,
type [290903] and then press the [#/NS] key to store your entry.
If you wish that the date just entered be printed in the
month/day/year format, type [70] and then press the [RA/FC] key.

4. Set the current time using the 24-hour (military) format and then
pressing [Qty/Time]. Also in this case single digits must be preceded
by a zero. For example, to set 1:05 P.M., type [1305] and then press
the [Qty/Time] to store your entry. To set 9:15 A.M., type [0915] and
then press [Qty/Time]. By default the time is displayed and printed in
the 12-hour format.
If you wish that the time just entered be displayed and printed in the
24-hour format, type [40] and then press the [RA/FC] key.

5. Set the first of up to four possible fixed VAT rates. For example, to set
a VAT1 rate of 16%, type [1] and then press the [Card] key, type
[16000] (three digits must be entered after the desired decimal point)
and then confirm with the [Amt Tend/TOTAL] key.

6. Program Department 1 as a standard sales department with VAT1 and
for multiple item sales. For example, to assign VAT1, multiple item
sales status and a price of £3.00 to standard Department 1, type [0]

[01] and then press [Check], type [300] and then press
[Department 1/9].

7. Change, if necessary, the language in which the cash register prints the
customer receipt and journal record. The cash register is programmed
to print the customer receipt and journal record in English. If you wish
to reprogram the cash register to print in Spanish, French, German or
Dutch:
Type [11] followed by [1] and [RA/FC] to print in French, [11]
followed by [2] and [RA/FC] to print in German, [11] followed by

[3] and [RA/FC] to print in Spanish or [11] followed by [4] and
[RA/FC] to print in Dutch. To print in English again, type [11]

followed by [0].

8. Set an exchange rate for your local currency. If your local currency is
the GBP, you may want to set a foreign currency exchange rate (for
example, EURO) so that the cash register converts the price entered
or the transaction subtotal into the foreign currency programmed
whenever you press the [RA/FC] key. For example, to program an
exchange rate of 1 GBP = 1.419 Euro, type number [1] to identify this
rate as the first foreign currency exchange rate out of the four
available, enter the decimal point position for the exchange rate [3], the
decimal point position for the converted amount [2], enter the exchange
rate [001419] and then press the [Sub Total] key.

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9. When programming is complete, exit the program mode by sliding the
control switch to the OFF position.

10. To ring up a sales, slide the control switch to the R1 or R2 position (R1
winds a journal record on the spindle, R2 gives you customer receipts
through the window opening). Follow the instructions given in the
section entitled Transaction Examples. If the Clerk System is activated,
be sure to enter the Clerk number followed by the [Clerk] key in the
R1 or R2 position before performing any sales transaction.
To print management reports, slide the control switch to the X or Z
position as needed and then press the [Amt Tend/TOTAL] key.

Once you have mastered the Quick Start operations, you will
undoubtedly want to expand your use of the machine by studying other
sections of this manual and incorporating new programming into your
personalized cash management system. For example, other valuable
functions include Percent Discount Rate, Price Look-Ups (PLUs),
customizing receipt headers, clerk names, PLU item names
and many more.

Helpful Hints for a Successful Start-Up

This cash register has up to 16 departments available. You may assign the
taxable status to any other department by repeating the tax assignment
procedure used for Department 1. For departments 9-16, press the [Dept
Shift] key before the applicable department key. For example, to select
Department 10 press [Dept Shift] followed by the [Department 2/10]
key.

It is not necessary to re-program the entire machine to make a single
program change or correction. If you wish to make a change, such as an
update on a VAT rate, be sure that you are in the program mode, then re­do the program in question. A new program entry will automatically
override a previous entry.

Remember that you enter into the program mode by sliding the control
switch to the PRG position.

Be sure to slide the control switch to the OFF position at the end of a
business day.

In order to ensure continuous battery back-up protection, it is important
that the batteries be changed at least once every year.

Cash Register Programming

This cash register can be programmed to tailor its features according to

your specific needs. This programming facility allows you to:

• Activate the Clerk Security System and define three digit secret codes
for each of the 6 programmable clerks

• Define clerk names

• Set the date and time

• Personalize customer receipt headers

• Set percent discount (-%) rates

• Define fraction rounding for VAT calculation

• Define up to four VAT rates

• Define the VAT calculations that you wish to print on the sales receipt

• Define Price Look-Ups (PLUs) for individual items and enter an
item description

• Define tax status, Single/Multiple item sale and relative price to a
determined defined department

• Define a name for each department

• Define a foreign currency descriptor

• Program the different system options available

• Define a manager password for the Z mode.

Set some of or all of the above features, depending on your business
needs. These program settings will reside in the cash register's memory
until you change them or deactivate the battery back-up system.

Setting Cash Register Features

All cash register features are programmed by first switching the
cash register into the program (PRG) mode by using the control
switch located in the printer compartment.

This chapter provides simple step-by-step procedures on how to program
the cash register. An example is provided after each procedure. It is
suggested that you first run through all the examples to become familiar
with the cash register's programming facilities, then program the cash
register according to your own specific needs.

ENGLISH

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NOTE: Program all the desired features at the same time in order to

create a single receipt of all selections. Keep the receipt in a safe
place for future reference.

Making Changes to Cash Register Programming

Once the cash register is programmed to satisfy your specific needs,
there is no need to reprogram the entire machine to make single program
changes or corrections. If you wish to make a change (such as an update
to VAT rates, PLUs or exchange rates), be sure you are in the program
mode, re-do the program in question and finalize when you are ready to
exit the programming mode. A new program entry will automatically
overwrite a previous entry for the same program.

Entering the Program Mode

To enter into the program mode, unlock, open and remove the printer
compartment cover and then slide the control switch to the PRG position.
Refit the printer compartment cover.

Exiting the Program Mode

To exit the program mode, open the printer compartment cover and
slide the control switch to the R1 or R2 position if you wish to carry out
sales transactions, to the X or Z position if you wish to take
management reports, or to the OFF position if you wish to exit.

Clearing Errors

To clear an error made during the programming phase, simply press the
[C] key. The error tone ends, the display clears and the keypad unlocks.

If the message "SEC Code" is displayed, this means that a Z mode
security password was programmed. Enter the 4-digit code followed by
the [Amt Tend/TOTAL] key if you wish to print a Z management report.

14

In case an error condition cannot be cleared, perform one of the three
cash register reset operations explained in the section entitled Cash
Register Reset Operations. Remember that a Full Reset - Data

operation erases the cash register's working memory, all totals and
counters (all report data) and cancels all cash register
programming data.

The Clerk System

The Clerk System is a special security feature that enables you to
control access to the cash register and monitor the number of transactions
and the sales of up to 6 Clerks.

Your cash register is configured at the factory with the Clerk System
deactivated. You can activate the Clerk System for a degree of protection
and sales monitoring or deactivate it again so that the cash register can be
used freely without restrictions.

NOTE: If the Clerk System is deactivated, the cash register is used

without needing to enter a Clerk number only or a Clerk number
and its related 3-digit security code. In this case the cash register
assumes Clerk 1 as the default Clerk, displays a line (-) to
indicate the Clerk number in use (CL 1) and prints "CLERK 1" on
all receipts, journals and reports. All sales will be recorded to
Clerk 1 and therefore the Clerk Report will only report the sales
of this Clerk.

You can also assign a name to each of the 6 Clerks, which will be
printed on the customer receipts, on the journal (if used) and on all
management reports analyzing the transactions of that specific clerk.

Activating the Clerk System

1. Open the printer compartment and slide the control switch to the PRG

position.

2. Type [44444] followed by [1] and then press the [Amt Tend/Total]

key.

3. Slide the control switch to the OFF position.