Konica Minolta bizhub 160 User Manual
User’s Guide
x
Contents
Contents
1Introduction
1.1 Welcome .............................................................................................1-2
Trademark acknowledgements ......................................................1-2
About PageScope Web Connection ...............................................1-3
2 Overview
2.1 Scan to e-mail ....................................................................................2-2
2.2 Scan to server (FTP) ..........................................................................2-3
2.3 Internet faxing ....................................................................................2-5
2.4 Direct fax transmission .....................................................................2-6
2.5 System requirements ........................................................................2-7
System requirements ......................................................................2-7
2.6 Control panel parts and their functions ..........................................2-8
2.6.1 Names of control panel parts and their functions ...........................2-8
2.6.2 About the display ..........................................................................2-10
Symbol list ....................................................................................2-10
2.6.3 Entering text characters ................................................................2-11
Key operation ................................................................................2-11
Text entry example .......................................................................2-13
Notes on entering and correcting text input .................................2-14
2.7 Using PageScope Web Connection ...............................................2-15
2.7.1 When using PageScope Web Connection ....................................2-15
2.7.2 What is PageScope Web Connection? ........................................2-15
2.7.3 System requirements ....................................................................2-17
2.7.4 Accessing PageScope Web Connection ......................................2-17
How to access PageScope Web Connection ...............................2-17
2.7.5 Using PageScope Web Connection .............................................2-17
2.7.6 About the screen layout ................................................................2-18
2.7.7 Logging in as an administrator .....................................................2-19
Logging in to administrator mode .................................................2-19
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3 Getting ready
3.1 Connecting to a LAN network ......................................................... 3-2
Connecting the LAN cable ............................................................. 3-2
3.2 Network settings .............................................................................. 3-4
Quick overview of the network settings ......................................... 3-4
3.3 Specifying network settings using the control panel .................... 3-9
3.3.1 Specifying network settings (“NETWORK SETTING” menu) ......... 3-9
Setting the IP address .................................................................. 3-10
Specifying the subnet mask ......................................................... 3-12
Specifying the (default) gateway .................................................. 3-13
Specifying the DNS configuration ................................................ 3-14
Specifying the gateway transmission setting ............................... 3-15
3.3.2 Specifying the e-mail settings (“E-MAIL SETTING 1” menu) ....... 3-16
Registering the sender’s name .................................................... 3-17
Registering the e-mail address of the sender .............................. 3-18
Specifying the SMTP server address ........................................... 3-18
Specifying the SMTP port number
(“SMTP PORT NO.” function) ....................................................... 3-19
Specifying the timeout period for the SMTP server
(“SMTP TIMEOUT” function) ........................................................ 3-19
Specifying whether or not to insert a text description
(“TEXT INSERT” function) ............................................................ 3-20
Specifying the default subject line ............................................... 3-20
3.3.3 Specifying other e-mail settings (“E-MAIL SETTING 2” menu) .... 3-21
Specifying the POP3 server address ........................................... 3-22
Specifying the POP3 port number
(“POP3 PORT NO.” function) ....................................................... 3-23
Specifying the timeout period for the POP3 server
(“POP3 TIMEOUT” function) ........................................................ 3-23
Specifying the POP3 account name ............................................ 3-24
Specifying the POP3 password ................................................... 3-24
Setting up auto reception ............................................................ 3-25
Specifying the address for result notifications ............................. 3-25
Specifying whether or not to print header information
(“HEADER PRINT” function) ......................................................... 3-26
3.4 Specifying network settings using PageScope Web
Connection ...................................................................................... 3-27
How to access PageScope Web Connection .............................. 3-27
3.4.1 “Network” tab .............................................................................. 3-28
TCP/IP configuration .................................................................... 3-28
SMTP & POP3 configuration ........................................................ 3-29
FTP & DNS configuration ............................................................. 3-31
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3.4.2 “Fax” tab .......................................................................................3-32
Fax configuration ..........................................................................3-32
3.4.3 “Scan” tab .....................................................................................3-33
File destination setting ..................................................................3-33
3.5 Adding destinations ........................................................................3-36
3.5.1 Using the control panel to add addresses ....................................3-36
Specifying the settings for a one-touch dial key ..........................3-36
Specifying the settings for a speed dial number ..........................3-38
Specifying the settings for a group dial key ..................................3-40
3.5.2 Using PageScope Web Connection to add addresses ................3-42
Specifying settings for one-touch dialing .....................................3-42
Adding a new one-touch dial setting ............................................3-43
Specifying the settings for speed dialing ......................................3-45
Adding a new speed dial setting ...................................................3-46
Specifying the settings for group dialing ......................................3-48
Adding a new group dial setting ...................................................3-49
Specifying the setting for speed dialing (FTP server) ...................3-51
Adding a new speed dial (FTP server) setting ..............................3-52
Downloading and uploading the destination list ...........................3-55
4 Using scan to e-mail operations
4.1 Transmission procedures .................................................................4-3
4.1.1 Using the automatic document feeder ...........................................4-3
How to use the automatic document feeder ..................................4-3
4.1.2 Using the original glass ...................................................................4-6
How to use the original glass ..........................................................4-6
4.1.3 Changing the scan mode settings ..................................................4-9
How to change the scan mode settings .........................................4-9
4.1.4 Changing the scanned image size ................................................4-11
How to change the scanned image size .......................................4-11
4.1.5 Specifying the default settings for the scan settings ....................4-12
Specifying the resolution ..............................................................4-12
Specifying the data format ............................................................4-13
Specifying the encoding method ..................................................4-13
4.1.6 If memory becomes full while scanning ........................................4-14
4.2 Specifying the destination using one-touch dial keys .................4-15
How to use one-touch dial keys ...................................................4-15
4.3 Specifying the destination using speed dial numbers .................4-16
Ho to use speed dial numbers ......................................................4-16
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4.4 Specifying the destination using group dial keys ........................ 4-17
How to use group dial keys ......................................................... 4-17
4.5 Specifying the destination using the phone book ....................... 4-18
How to use the phone book ......................................................... 4-18
Searching the phone book ........................................................... 4-19
5 Using scan to server (FTP) operations
5.1 Procedure for scanning to a server ................................................ 5-3
5.1.1 Using the automatic document feeder .......................................... 5-3
How to use the automatic document feeder ................................. 5-3
5.1.2 Using the original glass .................................................................. 5-5
How to use the original glass ......................................................... 5-5
5.1.3 If memory becomes full while scanning ......................................... 5-7
6 Using internet faxing operations
6.1 Procedure for sending internet faxes ............................................. 6-3
6.1.1 Using the automatic document feeder .......................................... 6-3
How to use the automatic document feeder ................................. 6-3
6.1.2 Using the original glass .................................................................. 6-5
How to use the original glass ......................................................... 6-5
6.1.3 Fax resolution settings ................................................................... 6-7
Adjusting the fax resolution ........................................................... 6-7
6.1.4 If memory becomes full while scanning ......................................... 6-9
6.2 Specifying the destination using programmed dialing ............... 6-10
6.3 Sending a document to multiple destinations
(Broadcast transmission) ............................................................... 6-10
6.3.1 Using broadcast transmission ..................................................... 6-11
How to use broadcast transmission ............................................ 6-11
6.4 Sending a document at a specified time
(Timer transmission) ....................................................................... 6-13
6.4.1 Using timer transmission ............................................................. 6-13
How to use timer transmission .................................................... 6-13
6.5 Cancelling (deleting) a document queued for timer
transmission .................................................................................... 6-15
6.5.1 Cancelling a queued document ................................................... 6-15
How to cancel a queued document ............................................. 6-15
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6.6 Receiving internet faxes .................................................................6-17
6.6.1 Types of e-mail messages that can be received ..........................6-17
6.6.2 Auto reception ..............................................................................6-18
6.6.3 Manual reception ..........................................................................6-19
Checking e-mail manually .............................................................6-19
6.7 Forwarding fax documents .............................................................6-20
6.7.1 Using the forwarding function .......................................................6-21
How to use the forwarding function ..............................................6-21
7 Direct fax transmission
7.1 About unimessage pro I-Net portal .................................................7-2
7.2 Using unimessage pro I-Net portal ..................................................7-2
8 Checking the transmission/reception results
8.1 Checking the transmission results ..................................................8-2
How to check transmission results .................................................8-2
9 Operation error messages
9.1 Common messages and their remedies .........................................9-2
9.2 Troubleshooting ................................................................................9-4
Scan to e-mail transmission ...........................................................9-4
Internet fax transmission .................................................................9-4
Internet fax reception ......................................................................9-5
Direct fax transmission (Gateway TX) .............................................9-6
PageScope Web Connection .........................................................9-6
10 Appendix
10.1 Specifications ..................................................................................10-2
Scan to e-mail / Scan to server ....................................................10-2
Internet fax ....................................................................................10-2
11 Index
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Introduction Chapter 1
1
Introduction
1
1Introduction
1.1 Welcome
This manual provides information on using the network application functions
when using the Internet or an intranet.
Introduction Chapter 1
Read these instructions thoroughly before using the functions.
For instructions on using this machine itself and for general safety precau-
tions, refer to the manual provided with the machine.
Store this manual and the enclosed CD-ROM in a safe location for future ref-
erence.
Trademark acknowledgements
PageScope is trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Ethernet is a registered trademark of Xerox Corporation.
PCL is a registered trademark of Hewlett-Packard Company.
Microsoft, Windows, and Windows NT are registered trademarks of Micro-
soft Corporation.
Netscape Communications, the Netscape Communications logo, Netscape
Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation.
Novell and NetWare are registered trademarks of Novell, Inc.
Unimessage is a registered trademark of Wordcraft International Limited.
All other product names are trademarks or registered trademarks of their re-
spective holders.
Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
The information contained in this manual is subject to change without notice.
Introduction
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Introduction
About PageScope Web Connection
If a network interface card (NIC) is installed, you can use the PageScope Web
Connection network utility. PageScope Web Connection is a network utility
that allows you to modify network and other settings over the network instead of from the device itself.
All you need in order to use PageScope Web Connection is a web browser
(Internet Explorer or Netscape Navigator) installed on your computer. It is not
necessary for any special software to be installed. For instructions on using
PageScope Web Connection, refer to “Using PageScope Web Connection”
on page 2-15.
2
1
Introduction Chapter 1
Note
No part of this manual may be copied or reproduced, either in part or in
whole, without prior permission.
The contents of this manual are subject to change without notice.
No part of the manual may be reproduced or modified without prior permission.
Screen images used in this manual may differ from the actual screen display.
The network scan functions (for example, Scan to e-mail and Internet fax)
described in this manual can only be used with the fax model.
In order to use the network scan functions (for example, Scan to e-mail
and Internet fax) described in the manual, the scanner unit, and the network interface card must be installed.
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Introduction Chapter 1
1
Introduction
1-4 SU-502
Overview Chapter 2
2
Overview
2
2Overview
The scan function makes it possible to easily convert paper documents into
electronic documents and file them in an electronic filing system that makes
it much easier to access the information. The scanned images (scan data) are
stored in TIFF or PDF format and can be sent to computers over a network.
Scan data can be sent in the following ways. Select the method best suited
to your network environment or purpose.
2.1 Scan to e-mail
Overview Chapter 2
The scan data is sent as TIFF or PDF e-mail attachments to other computers
on the network or over the Internet.
This method requires that a mail server is available over the network.
Overview
Mail server
Client computer
Intranet
Internet
Mail server
Client computer
2-2 SU-502
Overview
2.2 Scan to server (FTP)
The scan data is uploaded, as TIFF or PDF files, to the specified folder on an
FTP server.
This method requires that an FTP server is available over the network.
The scan data can also be sent to an FTP server that is accessed via a proxy
server.
2
FTP server
Overview Chapter 2
Intranet
Internet
FTP server
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Overview Chapter 2
2
Overview
In addition, the system can be set to send to as many as 10 specified recipients a notification of the FTP server address where the data was uploaded.
FTP server
FTP server
Internet
Client computer
Intranet
Internet
Mail server
Client computer
2-4 SU-502
Overview
2.3 Internet faxing
Unlike fax machines that use telephone lines, Internet faxing can send and
receive fax images over the Internet. The Internet fax service uses Internet email services to send and receive fax images. An Internet fax service transmits scanned images as TIFF-F files attached to e-mail messages and sends
them to the desired Internet fax destination. The Internet fax service that receives the e-mail messages then prints the files when they are received.
2
Mail server
Mail server
Internet
Internet
Internet fax
terminal
Internet fax
terminal
Overview Chapter 2
SU-502 2-5
2
2.4 Direct fax transmission
With this operation, documents created with word-processing software and
other applications can be sent directly a fax machine simply by specifying
the phone (fax) number, without having to print the docu-ment.
In order to use the direct fax function, the optional unimessage pro I-Net portal software must be installed. After checking that the network environment
meets the network requirements, go to network settings or unimessage pro
I-Net portal setup.
Overview Chapter 2
Client computer
Overview
Network line
Phone line
Fax transmission
Fax terminal
2-6 SU-502
Overview
2.5 System requirements
The following system environment is required in order to use the internet fax
or network scanning functions.
2
Note
TCP/IP connections must be enabled in order to use the internet fax or
network scanning functions.
The machine must be connected to a phone line in order to use functions
that require a phone line connection.
2
System requirements
Functions available when the scanner unit is installed
Required environment for image data
transmission
Required environment for image data
importing
Scan to e-mail Scan to server
Mail server
(SMTP server)
E-mail client FTP client Internet fax ter-
(FTP)
• FTP server
•In order to use
e-mail notifications, a mail
server (SMTP
server) is required.
Internet faxing Direct fax
Mail server
(POP3 server,
SMTP server)
minal
Unimessage pro
I-Net portal software (Optional)
-
Overview Chapter 2
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2
2.6 Control panel parts and their functions
2.6.1 Names of control panel parts and their functions
1 234
Overview Chapter 2
5
No. Part name Function
1 [Resolution] key Used to select the image quality (transmission resolution) for the
2 [Phone Book] key Searches for and displays addresses programmed in one-touch
3 [Function] key Used to switch between different function settings screens.
4 [Speed Dial] key Used to specify destinations previously programmed with a 3-
5 One-touch dial keys Used to specify previously programmed destinations.
Internet fax function.
dial, group dial, and speed dial.
“Sending a document to multiple destinations (Broadcast transmission)” on page 6-10, “Sending a document at a specified time
(Timer transmission)” on page 6-13, “Cancelling (deleting) a document queued for timer transmission” on page 6-15, “Receiving
internet faxes” on page 6-17
digit number.
Overview
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Overview
2
7 13
8
10
No. Part Name Function
6 [Utility] key Used to display the different utility mode screens.
7 [Status] key Used to check the status of a transmission.
8 “Error” indicator Lights up if an error has occurred.
9 Display Displays settings details, such as e-mail addresses, settings men-
10 * and ) keys
[Auto/Photo] key
11 + and , keys
[Zoom] key
12 [Yes] key Used to confirm settings.
13 [No/C] (clear) key Used to delete characters or numbers that have been entered in
14 10-key pad Used to enter settings values. Used to enter numbers/characters.
15 [123/ABC] key Used to switch between number and character entry.
16 [Scan] key Used to switch between different scan modes. This key lights up
17 [Fax] key Used to send scan data or receive e-mail messages when using
18 [Start] key Used to start scanning, or send e-mail messages/files.
19 [Stop] key Used to stop the scanning of documents, stop sending or receiv-
20 [Panel Reset] key Used to cancel all current operations.
MACHINE SETTING, FAX REGISTRATION, E-MAIL SETTING 1,
E-MAIL SETTING 2, NETWORK SETTING, SCAN SETTING
us, and error messages.
Used to specify the scanning mode when using the network scanning functions. Used to select the item to the left or right of the
current position in settings screens.
Used to select the item above or below the current position in settings screens or lists.
a setting field. Used to return to the previous screen.
E-mail addresses and other text can be entered with these keys.
Used to enter speed dial numbers.
in green to indicate that the machine is in scan mode.
the Internet fax function.
ing, or to stop printing.
11
14
169612
17 1915
18 20
Overview Chapter 2
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2
2.6.2 About the display
1
2
1
2
Overview Chapter 2
No. Display indication Description
1 Mode or function
name
2 Message area Displays messages such as operating instructions.
Symbol list
Overview
• Displays the currently selected mode or function setting.
• Displays the current settings menu or option.
• If an error occurs, displays the error message.
• During standby, displays the date and the amount of memory
available.
Symbol Description
Sending/receiving email messages
In standby for timer
transmission
An e-mail message is being sent or received.
An e-mail message is queued for timer transmission.
2-10 SU-502
Overview
2.6.3 Entering text characters
This section describes how to enter text characters when registering a destination or when entering names, for example, for one-touch dial keys.
Key operation
The 10-key pad can be used to enter numbers, text, and symbols.
Press the [123/ABC] key to switch the input mode of the 10-key pad between
numbers and letters/symbols.
When entering numbers, “[1]” appears in the display.
When entering letters or symbols, “[A]” appears in the display.
The following lists show the characters available with each key of the 10-key
pad.
For fax number and e-mail address input:
10-key pad key Available characters*
1 @ . (period) @_ (underscore) - (hyphen) 1
2ABC ABC2abc
3DEF DEF3def
4GHI GHI4ghi
5JKL JKL5jkl
6MNO MNO6mno
7PQRS PQRS7pqrs
8TUV TUV8tuv
9WXYZ WXYZ9wxyz
0 Space (space) 0
+&/1=!?( )%[ ]^‘’{ }|˜$
##
* Repeatedly press the 10-key pad key to scroll through the available characters and symbols un-
til the desired character appears in the display.
2
Overview Chapter 2
SU-502 2-11
Overview Chapter 2
2
Overview
For recipient names (Metric models):
10-key pad key Available characters*
1 @ . (period) @_ (underscore) - (hyphen) 1
2 ABC ABC2abcДдЕеЖжаЗз
3DEF DEF3defÉéè
4 GHI GHI4ghiìíî
5 JKL JKL5jkl
6 MNO MNO6mnoСсЦцШшт
7PQRS PQRS7pqrsß
8 TUV TUV8tuvÜüùú
9 WXYZ WXYZ9wxyz
0 Space (space) 0
+&/1=!?( )%[ ]^‘’{ }|˜$,:;<>"¿£
##
For recipient names (Inch models):
10-key pad Available characters*
1 @ . (period) @_ (underscore) - (hyphen) 1
2ABC ABC2abc
3DEF DEF3def
4 GHI GHI4ghi
5 JKL JKL5jkl
6MNO MNO6mno
7PQRS PQRS7pqrs
8TUV TUV8tuv
9 WXYZ WXYZ9wxyz
0 Space (space) 0
+&/1=!?( )%[ ]^‘’{ }|˜$,:;<>"¿£
##
* Repeatedly press the 10-key pad key to scroll through the available characters and symbols un-
til the desired character appears in the display.
2-12 SU-502
Overview
2
Text entry example
To enter the name “NJ Office”
The current cursor (_) position blinks alternately with the character at that po-
sition.
Press the [6] key twice.
Press the [5] key once.
Overview Chapter 2
Press the [0] key once.
Press the [6] key 3 times.
Press the [3] key 7 times.
Press the ) key.
Press the [3] key 7 times.
Press the [4] key 7 times.
Press the [2] key 7 times.
Press the [3] key 6 times.
Press the ) key.
SU-502 2-13
Overview Chapter 2
2
Overview
Notes on entering and correcting text input
Hold down the [No/C] key for one second or longer to delete all text that has
been entered in a settings field.
To delete only part of the text, press the * and ) keys to move the cursor (_)
to the character to be deleted, and then press the [No/C] key.
To enter a space, press the [0] key on the 10-key pad.
When entering text, press the ) key before entering the next character when
it is the same as the current character. (Refer to the “Text entry example” on
page 2-13.)
To change a character that has been entered, press the * and ) keys to
move the cursor (_) to the character to be changed, press the [No/C] key to
delete the character, and then enter the correct character.
2-14 SU-502
Overview
2.7 Using PageScope Web Connection
2.7.1 When using PageScope Web Connection
In order to use PageScope Web Connection, the optional Network Interface
Card (NC-501) must be installed.
2.7.2 What is PageScope Web Connection?
PageScope Web Connection is a device control utility program provided by
the HTTP server built into the network interface card. This utility can be used
with a Web browser as an interface for remotely controlling the machine and
network interface card.
HTTP server
Access
2
Overview Chapter 2
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Overview Chapter 2
2
Overview
Here are some examples of the types of tasks that can be performed with
PageScope Web Connection.
- Setting/changing network settings
–TCP/IP settings
–SMTP settings
–POP3 settings
– FTP settings
- Adding/changing e-mail addresses
– One-touch dial settings
– Speed dial settings
–Group dial settings
– Speed dial settings (adding an FTP server address)
2-16 SU-502
Overview
2.7.3 System requirements
PageScope Web Connection can be used in the following system environments.
System requirements
Operating system Windows 98, Windows 98 SE, Windows ME,
Browser Microsoft Internet Explorer 4.0 or later
2
Windows NT 4.0, Windows 2000,
Windows XP, or Windows Server 2003
Netscape Navigator 4 or later
2.7.4 Accessing PageScope Web Connection
2
Note
In order to use PageScope Web Connection, an IP address, subnet
mask, and gateway setting must already be specified from the control
panel of the machine. For information on specifying these settings, refer
to “Specifying network settings (“NETWORK SETTING” menu)” on
page 3-9.
How to access PageScope Web Connection
PageScope Web Connection is accessed directly using a web browser.
1 Start up your web browser.
2 Enter the IP address of the machine into the “Address” box, and then
press the [Enter] key.
http://<machine_IP_address>/
– (Example) If the machine IP address is 192.168.0.100, enter:
http://192.168.0.100/
3 The PageScope Web Connection screen appears.
2.7.5 Using PageScope Web Connection
PageScope Web Connection is used in the same way as other internet web
pages. Click links in the page to jump to that page, and use the [Back] and
[Next] buttons to navigate through pages that have already been loaded.
Overview Chapter 2
SU-502 2-17
2
2.7.6 About the screen layout
The following screen appears when you access PageScope Web Connection.
2
Note
Screen images used in this manual may differ from the actual screen display. They are also subject to change without notice.
Overview
Overview Chapter 2
1
46
No. Part name Function
1 Logo Click this logo to jump to the manufacturer’s web site.
2 Logo Click to display the new screen containing the version informa-
3 Status display Displays the current status of the machine.
4 Administrator pass-
word
5 Tabs These are used to select the various categories of settings.
6 Menu This is used to select various setting items or display information.
7 Information/set-
tings display
2
tion. If the PageScope Web Connection logo is clicked in the
screen that appeared, the Web site for PageScope is displayed.
Enter the administrator password to log in to the administrator
mode.
Displays the details for the item selected from the menu.
3 5
7
2-18 SU-502
Overview
2.7.7 Logging in as an administrator
Some of the settings available in PageScope Web Connection can only be
changed by an administrator. These settings are only displayed when you log
in to the administrator mode.
Logging in to administrator mode
1 Enter the administrator password in the “Admin Password” box at the
left of the screen.
2 Click the [Login] button to log in to the administrator mode.
2
Overview Chapter 2
3 To log out, click the [Logout] button.
2
Note
The default password for administrator mode is “sysadm”.
Be sure to change the administrator password before using administrator
mode.
If no operations are performed for 10 minutes, PageScope Web Connection automatically logs out.
The machine cannot be used while you are logged in to PageScope Web
Connection with administrator mode.
In addition, if the machine is being operated, the administrator cannot log
on.
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