HP NetMail-3000 User Manual

NetMail/3000 Menu Interface

Users Guide

Menu Interface

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NetMail/3000 Menu Interface

Users Guide

What You Need to Know About Sending Electronic Mail

For mail users, NetMail/3000 tries to provide a user interface for the computer novice, as
well as shortcuts for the computer pro. Most commands are available via the terminal function
keys on HP terminals as well as being enterable (with appropriate shortcuts) from the keyboard.

Electronic mail is similar in many respects to conventional post office style mail -- but
much faster and without the stamps! Electronic messages consist of two parts; the envelope and
the message or letter itself.

From: My Address

To: Your Address

No

Postage

Due

An electronic envelope, just like the equivalent you are used to, is merely a “holder” for
the message itself. It routes the message with an address of the intended recipient, and (usually)
contains a return address in case there is a problem delivering the message.

Electronic “envelopes” contain the same information as the traditional paper envelopes,
though to make it easy for computers to process, the information is coded in a spec ified format.
NetMail/3000 takes care of formatting the “envelope” for you, and prompts you for the informa­tion it needs.

A paper envelope, like its electronic equivalent, shows no outward signs of the message
within. Unlike the paper envelope, electronic envelopes can contain text messages (like standard
typewritten correspondence), as well as many other types of computer data. For purposes of
example, the previous envelope might contain a message as follows:

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Mar 21, 1993

From: John Smith (Regional Manager)
To: Department
Cc: Admin Staff

Dear Sirs:

The next meeting on monthly sales figures will be

held tomorrow morning at 9AM.

NetMail/3000 Menu Interface

Users Guide

To provide uniformity, standard office memos usually begin with headings something li ke
you see on this memo. Though most people don’t begin personal letters like this, businesses often
adapt these headings to aid i n filing the messages for future referenc e, and to allow quick and
accurate scanning of the messages to determine their priority. Corporate memos typically range
from trivial informational messages to high-priority messages demanding immediate action or
response.

To provide the maximum flexibilit y in both bu siness and pe rsonal use, e lectronic mai l sys­tems (in particular the standard which NetMail/3000 adheres to) enforce a standard set of head­ings on all messages. These headings are part of the actual message (in fact, they are always at the
beginning of the message) as opposed to the envelope information.

Though you don’t have to be too concerned with all the i tems that appear in message head­ings, be aware that they will be generated for all messages, and that they provide you with impor­tant information. Heading information includes the date and time the message was sent, the date
and time it was received by your computer, the person that sent the message, and where they sent
it from (their return address). Optionally, the heading may also contain the subject of the message,
a complete list of who was sent the message, an identifying number for the message, what the
message is replying to, as well as many other possible items.

Before you begin, there are a few basic ideas you should understand about Ne tMail/3000,
which will hopefully help you understand why NetMail/3000 does certain things the way it does,
and should help you use the system more efficiently and effectively.

Whenever you run NetMail/3000, a header is printed across the top of your screen describ­ing the version of NetMail/3000 that is running, and also what your NetMail/3000 electronic mail
address is. This address appears in the upper right of your screen, and typically has a name, fol­lowed by an “@”, then followed by the “name” of the computer you are working on. Make note of
this name, as this is the key necessary for others to send you mail.

Note: NetMail/3000 determines your mail address by looking up the logon you used when
signing on the computer. If you have reason to believe the mail address is not correct, see your
local mail system administrator. (This is not common, but may occur on systems where many peo­ple use the same user and account name and the mail system administrator has not yet completely
set up mail access.)

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NetMail/3000 Menu Interface

Users Guide

When you run NetMail/3000, you will be presented with a list of all the mail in your
“mailbox”. The following sample screen illustrates what you might see on a typical mail display:

The following items outline the important points on the mail screen. The arrows on the
display outline the areas you should take note of:

(1) Take note of the name displayed here on your screen. This is your mail

name -- the name which you are known by to the mail system and the
address which others must use to send mail to you.

(2) The menu bar. Note that this are a remains constant on the screen though

messages in the “message area” below it scroll up and down. Each word on
the menu bar describes a group of commands which c an be displayed by
selecting that group. To select a group, first you must have the menu bar
activated by selecting the “Menu Bar” function key, then use the left or
right arrow keys on your keyboard until the group you want is highlighted,
then hit either the “RETURN” key or the “down arrow” key to “pull down”
the menu list. Once a group is pulled down, you can use the up or down
arrow keys to move among the available options (the current option is
always highlighted) and can select an option with the “RETURN” key. You
can also use the left or right arrow keys to move to other menu gr oups. As
described later, some menu selections will pop up further choice lists.

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NetMail/3000 Menu Interface

Users Guide

(3) New (unread) message indicator column. In this column you will see

“NEW” in front of messages which ha ve not yet been read. Note that on
HP terminals, “URGENT” unread messages will blink.

(4) This arrow indicates the column where the date and time that the message

was delivered into your mailbox is displayed. The date is followed by the
time in HOUR:MINUTE format.

(5) This arrow indicates the area of the message listing that displays the

approximate size of the message. The size is listed in bytes, and is rounded
into k-bytes if the message is large enough, or even M-bytes.

(6) This area indicates the type of message which has been delivered into your

mailbox. “Text” is the most common message type, and indicates a regular
message, “Mult” denotes a message with files attached, and you may also
see “UNDL” for messages that are returned to you if they were not deliver­able.

(7) This area indicates who the message is from. If the message was sent by

someone on the same system, you will only see a simple mail name here. If
the message came from another system, you will see a more typical net­work mail address, usually consisting of a name followed by an “@” and
then the name of a remote computer system.

(8) This area on the display tells you information about the current listing of

mail messages and your mailbox overall. In the upper left portion of this
area is the name of the current folder (whose contents are displayed).
Below that you see the total number of folders you have created. In addi­tion, in further over to the right, you see the number of “urgent” messages
in your mailbox, the total number of messages (of any priority) in your
mailbox, the number of “new” (unread) messages in your mailbox, and on
the right side, the size of the current folder (in bytes) and below it the size
of your entire mailbox (in bytes).

(9) The subject line of the message. On the line below the description of the

message, if there was a subject specified by the sender, the subject line will
be displayed for you. Since subject is not required by the e-mail standa rds,
not all messages will have a subject specified (though in practice most do).

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NetMail/3000 Menu Interface

Users Guide

What Are Mail Addresses?

Mail addresses come in many different types and forms. NetMail/3000 uses mail
addresses that look like this:

[e-mail]
^^
Mailname |

Host computer name

Your mail address will look something like this. You will find your mail address di splayed
in the upper right corner of your terminal display whenever you are in the NetMail program.

Most other mail addresses you will encounter will look something like this format also.
However, you may also see any one of the following formats of mail addresses:

/PN=john.doe/O=bigcorp/ADMD=TELEMAIL/C=US/@SPRINT.COM

John_SMITH/DESK1/[e-mail]

[e-mail]

[e-mail]

[e-mail]

host1!host2!johndoe

host:[e-mail]

You may even see combinations of some of these (if you communicate with outside net­works). Though you need not be concerned with the details of what these addresses mean, you
may have to enter addresses like these if your organization is connected to a large network like the
Internet. Not to be alarmed, to communicate with users in your own organization, you need only
know their mail name (NetMail/3000 automatically figures out what machine the user is on).

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NetMail/3000 Menu Interface

Users Guide

Running the NetMail Program

The first thing you need to know is how to start up NetMail. For MPE users you merely
enter:

:RUN NETMAIL.SYS.THREEK

If you see a “[NetMail/INBOX]” when you start up NetMail/3000, then you are in
“command mode.” To change your display to “menu mode” (this manual deals with the
menu mode interface) enter the com mand “SET MODE=MENU ” and hit return (leave off
the quotes). Your screen will then re-paint and you will see the menu display as described.

Once you start up NetMail, you will be greeted by a hea ding line displayed a cross the top
of your screen, a list of whatever mail messages are currently in your mailbox, and will be point­ing to the list of messages in your INBOX folder. You can use the arrow keys on your keyboard
(up arrow, down arrow, left arrow, right arrow) as well as the “page up”, “page down”, or “home”
(diagonal arrow) keys on your keyboard to move the current message pointer to a message you are
interested in. Note that the current message pointer is highlighted or inversed and moves up and
down as you use the up and down arrow keys on your keyboard.

At this point, you can either move the cursor to a message you are interested in (and hit
RETURN to read it or the DELETE MESSAGE function key ( f4) to delete that message ), or you
can select the MENU BAR (f3) function key to activate the pull-down menu at the top of the
screen. Note that since many menu operations operate on the “current” message, you may still
want to select an appropriate message before activating the menu bar.

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NetMail/3000 Menu Interface

Users Guide

Basic Operations

Whenever you run NetMail/3000 in menu mode, you will see the menu bar painted across
the top of the screen, and a message display area below where messages in the current folder are
listed. For those of you used to standard applications on HP3000s, you need to be aware that Net­Mail/3000 actually lets you use the terminal’s arrow keys (up, down, left, right) - you may not be
used to using these in an HP3000 application.

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NetMail/3000 Menu Interface

Users Guide

The ALT Key

Something PC users may find more intuitive is the separation of the menu bar and the win­dow below. On PCs you typically use the “ALT” key to toggle between the menu bar and the
application window; since we don’t have “ALT” keys on HP terminals (and on PCs running emu­lation packages we still don’t have access to it from the HP3000) we use a function key to simu­late it. In our case, the “ALT” key is simulated by the f3 (function key 3), which is labelled as
“Menu Bar” if you are currently “in” the message listing window, and changes to “Message List”
when you have the menu bar activated.

menu bar and the message list

.

Each time you hit the f3 key, you will move betwee n the

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NetMail/3000 Menu Interface

Users Guide

Cursor Keys

In the message display area, you use the arrow keys (up/down) to point to the message you
want to “operate” on (read, delete, whatever). You can also jump a page at a time with the “page
down” or “page up” keys, or even jump all the way to the top of the list by using the “CNTL
home” key combination (hold down the CNTL or CTRL key and hit the diagonal-up arrow), and
can jump all the way to the bottom of the list by using the “CNTL end” key combination (holding
down the CNTL or CTRL key and hitting the “end” key). As you move around, the “current” mes­sage will be highlighted. and the message display may scroll if you have more than one screen full
of messages. You’ll notice that there is a “scroll bar” on the right hand side of the message list,
which graphically shows you where you are in the list (useful if you have many pages of messages
so you can see how near the top or bottom you are). You might also notice the scroll bar across the
bottom of the listing; this typically stays on the left side, but if you happen to get a message with a
very long “From address” (which might disappear off the right side of the screen), you can scroll
the display to the right to see the rest of it - use the right arrow key til you hit the right margin,
after which the display will start scrolling to the left.

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NetMail/3000 Menu Interface

Users Guide

Function Keys

You’ll notice some special function keys while you are in the message display area. The
function keys you will see include the “HELP” key (f1), “Zoom In<->Out” (f2), “Menu Bar” (f3),
“Delete Message” (f4), “Refresh” (f5), “Tag this Message” (f7), and “EXIT” (f8). First and fore­most, the “HELP” key functions at any point while in the program, and will pop up a window
describing where you are and what is expected. Some help screens will also have highlighted
words or phrases on them; you may use the “TAB” or arrow keys to jump to one of these words,
and when it is highlighted, hit the “RETURN” key to jump to the help screen for that topic.

The “

Zoom In<->Zoom Out

the viewing area for your listing of mail messages. By default, the window where you can view is
18 lines long by 78 characters wide; by “Zooming in” you can expand that area to a full 23 lines
by 80 columns (this hides the menu bar and status area at the bottom of the screen). Once you
“Zoom in”, you can return the screen to its normal format by “Zooming out” (hitting the same
function key again - each time you select the Zoom key it toggles).

The “

Menu Bar

you to select an operation from one of the menu selections. Each time the “Menu Bar” key is hit,
it toggles you between the menu bar and the message display area.

The “

Delete Message

lighted message in your message display area). If you have the “delete verify” setting enabled
(described later) then a box will pop up to make you verify that you REALLY want to delete the
message; if not, it will be deleted and your message display will be updated.

The “

Refresh

rupt your screen (a powerfail perhaps). It will re-paint the current screen for you.

NetMail/3000 allows you to perform operations on groups of messages at a time. Many of
the menu options will operate on the current (highlighted) message, all messages in your current
folder, sometimes on all new messages, and also on all “tagged” messages. The tagging capability
allows you to randomly select messages in your current folder (by hitting the key f7 labelled
“

Tag this Message

the right side of the display around the message. You can tag up to twenty four (24) messages at a
time. Once you have tagged ANY messages, you will be given the option of working on “all
tagged” messages for those menu selections that support it (read, delete, print, file).

” key (f3) activates the menu bar at the top of the screen and allows

” (f4) key deletes the current message (the currently high-

” key (f5) can be used in the event something occurs to interrupt or cor-

”), after which they will be marked with a “[“ on the left and a “]” on

“ function key allows you to temporarily expand

The “

EXIT

’ key (f8) ends the program.

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NetMail/3000 Menu Interface

Users Guide

Message Options

Once you activate the menu bar, the first selection you encounter are the message options.
This is a pull-down menu (when you get to it, use the down arrow or RETURN key to view the
menu). Under this selection are the NetMail/3000 commands relating to sending and processing
messages in your current folder. Options to send, delete, file, etc., are all under this selection, and
you use the up and down arrows to select one of the options (or you can jump to a selection by
entering the underlined letter in the command you want.

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NetMail/3000 Menu Interface

Users Guide

Compose/Send Message

The first selection under message options is “Compose/send”. This is the selection you use
to actually compose and/or send a message. Notice that the “fast select” character for this option
is “C” (the underlined character in the selection). This means you can merely type a “C” when the
menu is pulled down to invoke this option.

As soon as you select the “Compose/send” choice, a new window will pop up, prompting
you for information about the message you propose to send.

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NetMail/3000 Menu Interface

Users Guide

This box will pop-up over your message display and prompts you to provide information
about the message you want to send. The first field you encounter is the “

”. You can enter any text you want in this field (or leave it blank, but the subject is useful to

ject

recipients reviewing the message). When you have entered the text you want in the subject field,
hit the “RETURN” key to move on to the next field. Note also, that there will be a “GO ON” key
(f3) on the screen at this point; if the rest of the selections on the screen are agreeable, you can hit
the “GO ON” key to skip the rest of the prompts and simply jump to the next form (either the edi­tor to compose your message, message attachment prompts, or message recipient information ­depending on settings).

The “
filename field allows you to specify a message (in a file) which you have previously composed
and have it “sent” to your recipients. The “On” field allows you to specify whether this file resides
on the HP3000 or on your PC (or Macintosh). Only users running terminal emulators will be
allowed to change this field - for HP terminal users, the field will be set to “HP” and will be
skipped over entirely.

The “
that you wish to send as a message.

field blank

. If the “On” field specifies “HP”, then the filename you provide here must be a valid

” field works in conjunction with the “Filename” field which appears next. The

On

Filename

” field is where you enter the name of a file you have already created

If you wish to compose a message “on the fly” leave this

message sub-

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NetMail/3000 Menu Interface

Users Guide

If you specified “8BIT” as the “Type”, you must now select an “
default encoding for “8BIT” messages is the MIME standard “Quoted Printable” encoding. The
technical description of how this works is involved, but basically you only need to remember that
you will normally choose “Quoted Printable” encoding when sending messages with non-english
(8-bit) characters in them. If you know that the e-mail package the recipients of your message are
using is NOT MIME compatible, you may need to pick one of the other encodings - typically
“UUENCODE” for older Unix or PC mail systems, and “BINHEX” for Macintosh systems which
you know are not MIME capable.

Now, if you selected to compose a new message, the editor you have selected will be run
and you will compose your message. If you are using the NETEDIT editor provided with this
package, you can get further information on how to use it in the chapter on NETEDIT. After you
have finished composing the message and have exited the message editor, you will be returned to
a new pop-up window as described below.

If you selected a file that already existed to be sent as your message, then you the file will
be loaded (in the background) and you will proceed on to the following screen also.

Encoding

”. The

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NetMail/3000 Menu Interface

Users Guide

MPE filename (traditional MPE syntax or Posix/HFS syntax if you are on MPE/iX 4.5 or later). If
the “On” field specifies “PC” then you may enter a fully qualified path and filename for the file to
be retrieved off your PC (or Macintosh). PC files (as HP files) MUST be ascii text files (WordPer-
fect or other graphical or native word processing documents are not valid as the body of a message

- if you want to send a file created in a word processor as a message, keep it in ASCII/plain text
format). (PC binary or word processing files CAN be sent by NetMail/3000, but should be
“attached” to the main message - see message attachments later in this section).

After entering the filename (or just hitting return) the next field you will be prompted for
is the “
when the message you send is read by the recipient. Not all mail system support this type of
receipt, and among those that do, some allow the user to disable it, so it is by no m eans guaranteed
to let you know that your message is read, but can be convenient among systems that support it. If
supported by the recipients mail system, you will get an automated mail message back stating that
the message you sent was read by the recipient. To select this feature on your message, type an
“X” in the box. To skip over it, use the “RETURN” key (or use the “GO ON” function key to skip
all remaining prompts if appropriate).

Read Receipt

” field. A read receipt indicates that you would like a return message

The next field you encounter is the “
like the read receipt above, except that it is intended merely to indicate that the message reached
the recipients mail system - it has no bearing on whether the user has read it or is even aware that
it is there - it merely indicates that it was received by his or her e-mail system. Again, if the
remote system supports this feature, you will likely get an automated message back from that
mailer stating that the message you sent was accepted by that mail system for final delivery. To
select this feature for your message, enter an “X” in the field. To skip it, hit “RETURN” (or use
the “GO ON” function key to skip all remaining prompts if appropriate).

The next field is the “
“normal” priority, however, many mail systems support the flagging of messages as higher prior­ity (or urgent). In NetMail/3000 for example, urgent messages are listed with “URG” in front of
the message in the message list, and when delive red, notifications indica te “urgent” mail has been
delivered (as opposed to merely mail being delivered). Again, type an “X” in this field to make
this message “Urgent”, or hit “RETURN” to skip past it.

The “

Purge after send

a message “on the fly”. This field means that the file which is to be sent as a message will be
purged as soon as it is sent (messages composed in the message editor are kept as permanent files
with pseudo-random names so should normally be purged when they have been sent). If you actu­ally specified a filename to send (in the filename field above) then this field defaults to disabled
(no “X”), though you can enable it by typing an “X” in the field if you do want to have the file
purged when you have sent it. Note that this option only works for files on the HP3000 - it does
not purge files loaded from a PC or Macintosh.

URGENT

Delivery Receipt

” priority flag. Messages are typically sent with

” field is automatically turned on if you decide to compose

” field. This operates much

The next field on the screen “
have designated a signature file (see the Set Signature selection under the Options menu). If you
do not have a signature file specified, you will skip directly to the “Type” field. If you DO have a

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Add Signature

” will be skipped over unless you

NetMail/3000 Menu Interface

Users Guide

signature file specified but specified that it must ALWAYS be included, the “Add Signature” field
will also be skipped over, but will be turned on (an “X” in it). If you specified a signature file but
did not specify that it ALWAYS be used, the “Add Signature” box will be enabled by default, but
you can turn it off (by typing a space over it).

The next field on the screen is the “
ing anything in the box) to tell NetMail/3000 that you are going to want to attach some file(s) to
your message (any file other than the main part of your message). For instance, you can send a
message describing your new sales-projection spreadsheet, and actually attach the spreadsheet to
your message. If you check this box, then you will be prompted later to supply the filename of
each file you wish to attach to the message. You can attach as many files as you want to a mes­sage; just be considerate before overwhelming someone elses mailbox and keep in mind that some
other mailsystems do impose limits on the maximum size of received messages.

For most messages, the default “
means that your message uses US Ascii characters - as opposed to some foreign languages which
have characters like “ î å ñ”. If you are using a language which contains some of those characters,
then you should select the 8BIT encoding choice (these are known as 8-bit character sets). To
make a selection, use the arrow keys to move up or down until the selection you want is high­lighted, then just hit “RETURN”. If you are using the default USTEXT message type, you will
then drop all the way down to the “OK” and “CANCEL” buttons. Use the arrow keys or tab keys
to jump between the two buttons - if you are satisfied with your selections, select the “OK” button
and hit “RETURN”. If you decide that you don’t want to send a message now after all, select the
“CANCEL” field and hit RETURN.

Attachments

Type

” of USTEXT will suffice. USTEXT simply

” box. You select this box (by typ-

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NetMail/3000 Menu Interface

Users Guide

If you selected USTEXT then you’re done here, and you will proceed too either compose
your message or attach files. If not, you will now have the following choice:

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NetMail/3000 Menu Interface

Users Guide

When you are done composing the message (or supplied a filename in the Send Mail win­dow above) you will then be prompted with the “Attach Files” window pictured above. At this
point you have composed a message in the editor (or provided an external message) and you now
have the option of attaching other files to the message before sending it. Unlike the main message
body defined previously, message attachments can be of any type - ascii text, binary executables,
graphics files, spreadsheets, native wordprocessing files, etc.

“

The
filename field allows you to specify a file on the HP3000 or on your PC or Macintosh which will
be attached to the message you are generating. The “On” field allows you to specify whether this
file resides on the HP3000 or on your PC (or Macintosh). Only users running terminal emulators
will be allowed to change this field - for HP terminal users, the field will be set to “HP” and will
be skipped over entirely.

“

The
your message. If the “On” field specifies “HP”, then the filename you provide here must be a valid
MPE filename (traditional MPE syntax or Posix/HFS syntax if you are on MPE/iX 4.5 or later). If
the “On” field specifies “PC” then you may enter a fully qualified path and filename for the file to
be retrieved off your PC (or Macintosh). Files attached to a message can be any file type you like,
including HP VFAST, PROG, or other data files, or any PC or Macintosh application, data, graph­ics, video, or audio file.

”

On

field works in conjunction with the “Filename” field which appears next. The

Filename

”

field is where you enter the name of a file you wish to attach to

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NetMail/3000 Menu Interface

Users Guide

After providing a filename (and specifying PC or HP for the source) you will be asked to
pick a description for the file from the list ava ilable (th e “
allows NetMail/3000 to decide how the file should be “encoded” (and if it in fact needs to be
encoded) for transport to its destination. Pick an appropriate description for the type of file you
are attaching from the list - use USTEXT if it is a normal (ASCII) text message or file, if it is a
text message or file but contains non-english special characters or escape codes, select the 8BIT
option. If it is an HP3000 filetype (PROG, VFAST, etc.) or a PC filetype that doesn’t fall under
one of the other selections choose the BINARY type. To select a type, use the arrow keys on your
keyboard to move the highlighted entry up or down until it highlight s the entry you want, th en hit
“RETURN”. If you chose USTEXT then the other options after this are skipped (they don’t
apply) and you will go directly to the <OK> <CANCEL> and <DONE> choices. If you did select
a filename, use <OK>. Only use <DONE> if you did not provide a filename, as it causes the
prompting for attachments to end and if there is a filename in the field when you select <DONE>
it will be SKIPPED and prompting will end.

If you chose a filetype other than “USTEXT” then you will come to the next field.

TYPE

” of the attachment file). This

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NetMail/3000 Menu Interface

Users Guide

This field describes how the attachments you just specified will be “encoded” to meet the
e-mail standard requirements (non text messages must be encoded somehow to be transported
over a network). “
types you should pick one of the following unless you know that the receiving system must have
(or only understands) specific encoding types;

If the attachment is text but contains non-english special characters, or might contain
escape sequences or other special character codes, you can pick “Quoted Printable”. This is the
default encoding for French, Spanish, German, and other languages that use some special charac­ters not part of 7-bit USASCII codes.

If the attachment is some other sort of file which will likely contain more than a few spe­cial characters (.exe files, graphics files, video, audio, spreadsheets, etc.) then you should use the
“BASE64” encoding choice (unless you KNOW that the recipients mail system does NOT under­stand the MIME mail standard).

If you know the recipients mail system does not understand MIME, then you may choose
the “UUENCODE” or “BINHEX” encoding. “UUENCODE” is typically used by older Unix
based and some DOS based e-mail systems, while “BINHEX” is used by some older Macintosh e­mail systems.

Encoding

” will default to “none” for text messages - for other message

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NetMail/3000 Menu Interface

After you have selected the encoding (for any value other than “NONE”) you will be pre­sented with the “Emulator” field.

Users Guide

The “

Emulator

text) file. For any other file type, use the default of “None”. For HP3000 files, NetMail/3000 must
add special “characteristics” of the file - information that is unique to HP3000s - but must be pre­served to transport (and reconstruct) the attachment on another system. The characteristics need to
me coded into the attachment in some uniform way so as to allow a recipient on another HP3000
system to be able to reconstruct the file just as it appeared when you attach it (filecode, end of file,
record size, user labels, etc.) To do this, we utilize the formats of the popular PC terminal emula­tors - WRQ’s Reflection “LABELLED” format and Unison Software’s “BACKUP” format. If you
are sending to another NetMail/3000 user, either format is fine, though WRQ’s format handles
more filetypes. If you are sending to another mail system, you may want to pick the format that
might match the emulator package they have available at that site so they can use it to recreate the
attached file. Use the arrow keys to highlight the selection you want, then hit “RETURN”.

You will then be allowed to approve the attachment before it is actually performed by
selecting the “
prompted for another. When you are done attaching files, you skip over the filename field (hit
“RETURN” at that field) and you will be allowed to end the prompting for file attachments by

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” field on the screen, or you can “

OK

” selections are only relevant if you are attaching an HP3000 (non

CANCEL

” that attachment and be

selecting the “DONE” field.

Once you are done specifying file attachments, you then proceed to the prompt for mes­sage recipients.

NetMail/3000 Menu Interface

Users Guide

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NetMail/3000 Menu Interface

Users Guide

Recipients

Here you will be prompted to enter the ids of mailboxes to send the message to. Recipients
of mail messages fall under three categories:

To:

Cc:

Bcc:

(Primary) Recipients: NetMail/3000 prompts for the primary recipients of each message

first. At the “To:” prompt, you enter mail ids (or foreign mail addresses) of users to receive

the message. These recipients will be listed first in the heading of the message sent to

everyone. You may continue entering primary recipients, one per line - when you have no

more primary recipients, either hit “RETURN” to proceed to the secondary recipients; or

enter “//” to complete the processing of the message if there a re no other r ecipients of the

message.

You may also enter the name of a $SYSTEM, $PUBLIC, or private mailing (distribution)

list here. All mail addresses on the list will then receive copies of the message.

(Secondary) Recipients: NetMail/3000 prompts for the secondary recipients of the mes-

sage after all primary recipients have been entered. The secondary recipients are listed in

the heading of the mail message under the “CC:” heading. “CC” comes from the business

memorandum notation “carbon copy”, where there are primary recipients for a memo, as

well as others who are listed so that they get copies of the correspondence, though they

perhaps are not intended to take direct action on the item.

You may also enter the name of a $SYSTEM, $PUBLIC, or private mailing (distribution)

list here. All mail addresses on the list will then receive copies of the message.

(extraneous) Recipients: NetMail/3000 will send copies of the corre spondence to all per-

sons listed as “BCC” recipients, but their names will NOT appear in the heading of the

mail message. This is known as a “Blind Carbon Copy”. This feature is often used to pro-

vide informative copies of correspondence to superiors or administrative staff for filing.

“Bcc” recipients are then provided a copy of this message, while any subsequent elec-

tronic correspondence regarding the topic (i.e. if some other recipients respond to the mes-

sage) will not automatically be sent to “Bcc” recipients.

You may also enter the name of a $SYSTEM, $PUBLIC, or private mailing (distribution)

list here. All mail addresses on the list will then receive copies of the message.

At any time during the prompting process for recipients you may enter ‘//’ (or use the
function key labelled “End List” (f1)), which will end the dialog and proceed to actually send the
message you have just created. You may also enter ‘///’ (or use the function key labeled “CAN­CEL MESSAGE”) to cancel the entire message - this will lose any message text you have sup­plied as well as any recipients you have entered up to this point.

Note that if you enter ‘//’ before entering any recipients, or hit <RETURN> through all the
prompts without providing any recipients, NetMail/3000 will ask you to confirm that it is OK to
‘forget’ this message (not send it to anyone) and return to the prompt. If you do not choose to do
this, it will go back and prompt you for recipients again.

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NetMail/3000 Menu Interface

Users Guide

Help Finding Mail Names

At any To:, Cc:, or Bcc: prompt you may enter a question mark or use the function key
labelled “Search for Name” (f2), and you will be prompted for a search criteria and will be pro­vided a list of mailbox names (and potentially mailing list names). The search value will be used
to scan the mail database for any user information containing the string you specified. This pro­vides a means of finding the mail name of users when you are not sure of the exact spelling or
information for a user.

Once you type a “?” or use the “Search for Name” function key, you will see the box
above. This gives you the opportunity to narrow the search down if you like. You can provide part
of a name in the “Search For:” field, and ca n also decide whether you want to include ava ilable
mailing lists in the choices that will be displayed for you. Enter a name, part of a name, or just
leave the “@” in the “S earch For” f ield, and hit “RETURN” or “TAB ” to jump to t he next field,
the “Include Mailing Lists?” field. Either hit “RETURN” here to accept the default “No” choice,
or type a “Y” to include mailing lists. In either case, you will then see a list of choices that will

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look something like this:

NetMail/3000 Menu Interface

Users Guide

You can then choose from the names listed in the selection window. Use your arrow keys
to move up or down the display til you have the choice you want highlighted, then hit “RETURN”
to accept that name and add it to the list of recipients.

After the message is submitted, it begins its electronic journey. When you send mail to
users on the same system you are on (by name and not using any mailing lists) they will receive
the messages immediately. For users on other systems, or messages sent to mailing lists to be dis­tributed, the delay may range from a few seconds, to several days (on very remote computer sys­tems) though delays should normally be no more than a few minutes.

If you specified delivery receipts and included any local mail users (users on the same sys­tem as you) in the list of recipients you provided, you will now get messages letting you know that
the mail messages were delivered to these users.

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NetMail/3000 Menu Interface

Users Guide

Delete Message

At some point, after reading mail in your mailbox, you’ll need to delete old messa ges.
While you are free to keep important messages for any amount of time (even after you have read
them), because there is limited spa ce in the mail database and all users share this databas e for mail
storage, you will need to delete old messages at some point.

“

The
the mail database). When you select the “DELETE” option, you will be pr ompted with a sec ond­ary pop-up window allowing you to select either the current message (the message currently high­lighted in the message display below), all the tagged messages (if you have tagged any messages),
or “ALL” messages in the current folder. At this point, if you have the “delete verification” option
enabled, you will be prompted with a pop-up window asking you to verify that you REALLY
want to delete the message, where you have one last chance cancel the operation. After this, the
selected message(s) are deleted, and the message display area is updated with the new message
listing.

You can also use the “Delete Message” function key when in the message listing window,
which will simply delete the current (highlighted) message - asking for verification if you have
“delete verification” enabled.

Note that an alternative to deleting mail is to “Write to File” the entire mail message(s) to

DELETE

”

option is used to remove mail messages from your mailbox (and

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NetMail/3000 Menu Interface

Users Guide

a file or “SAVE Attachment” to save selected parts of messages. After copying them to file(s), you
can then delete the message(s) from your mailbox (and thus free up space for new messages)
while still keeping a copy of important messages on the system. For those messages which you
desire to keep for future reference, filing the message in another folder may make your mailbox
easier to manage. See the “File Away” command and folder options later in this chapter.

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NetMail/3000 Menu Interface

Users Guide

File Away Message

Messages in the mailbox can be “filed” into other folders with the “File Away” command.
By default, incoming messages are placed into the system folder “INBOX”. However, to aid in the
management and tracking of potentially large amounts of held mail messages, NetMail/3000
allows the user to create as many “mail folders” as he or she wishes. Messages can be placed into
mail folders (other than or including the default “INBOX”) where they will not appear in the list­ing of mail messages except when they belong to the current folder.

An example of where you might find this feature use ful. If you reac h the point w here you
have, say, several dozen messages in your mailbox, all of which you want to hold onto for some
reason or another. Scrolling through several dozen mail messages each time you run NetMail/
3000 can be time consuming. What you might do then is to create a few folders, say one for each
major topic area or project you’re working on, or whatever grouping seems logical. By creating
several folders and then “filing” the messages into separate folders, you would no longer have all
those messages to scroll through each time you run NetMail/3000. Instead, you would see the new
messages and those messages which you have not yet filed anywhere. Then, to review or work
with specific saved messages, you merely set the current folder to the folder which you wish to
work in (GOTO selection under the FOLDER menu) and NetMail/3000 will only list the mes­sages in that folder.

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NetMail/3000 Menu Interface

Users Guide

Forward Message

You may send on an exact copy of a message in your mailbox to someone else with the
“FORWARD” command. Forwarding a message makes a copy of a message you have received in
your mailbox and sends that copy on to another person (or people) you specify. You can forward a
specific message to as many people as you like.

The “FORWARD” command operates on the current (highlighted) message. Once you
select “FORWARD”, you will be presented with the following box where you can edit the subject
of the message, designate return or read receipts, the priority of the message, and whether you
want to attach any additional files to the message. The screen you will see looks like this:

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