HP LaserJet M72625, LaserJet M72630 User's Guide
LaserJet MFP M72625, M72630 Series Printer
User Guide
support.hp.com
HP LaserJet MFP M72625, M72630 Series
Printer
User Guide
Copyright and License
Trademark Credits
© Copyright 2018 HP Development Company,
L.P.
Reproduction, adaptation, or translation without
prior written permission is prohibited, except as
allowed under the copyright laws.
The information contained herein is subject to
change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed as
constituting an additional warranty. HP shall not
be liable for technical or editorial errors or
omissions contained herein.
Edition 2, 1/2019
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orporated.
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oup.
Table of contents
1 Introduction ............................................................................................................................................................................................... 1
Useful to know .......................................................................................................................................................................... 2
About this user’s guide ............................................................................................................................................................ 3
Conventions .......................................................................................................................................................... 3
Printer overview ........................................................................................................................................................................ 4
Front view 1 .......................................................................................................................................................... 4
Front view 2 .......................................................................................................................................................... 5
Rear view ............................................................................................................................................................... 7
Printer specications ............................................................................................................................................................... 8
Technical specications ...................................................................................................................................... 8
Supported operating systems ......................................................................................................................... 10
Mobile printing solutions .................................................................................................................................. 11
Printer dimensions ............................................................................................................................................ 12
Power consumption, electrical specications, and acoustic emissions ................................................... 12
Operating-environment range ........................................................................................................................ 12
Control panel overview ......................................................................................................................................................... 13
Connecting a network cable ................................................................................................................................................. 14
Turning on the printer ........................................................................................................................................................... 15
Understanding the LEDs ....................................................................................................................................................... 17
Understanding the status LED ........................................................................................................................ 17
Power LED .......................................................................................................................................................... 18
Display screen and useful buttons ...................................................................................................................................... 19
Display screen .................................................................................................................................................... 19
Counter button ................................................................................................................................................... 19
Eco button .......................................................................................................................................................... 20
Job Status button .............................................................................................................................................. 20
Interrupt button ................................................................................................................................................. 22
Understanding the pop-up keyboard ................................................................................................................................. 22
Printer hardware setup and software installation ............................................................................................................ 22
2 Using a Network-Connected Printer .................................................................................................................................................... 23
Network environment ........................................................................................................................................................... 24
ENWW iii
Accessing network setup ...................................................................................................................................................... 25
Network settings (TCP/IP) ..................................................................................................................................................... 25
Ethernet .............................................................................................................................................................. 25
TCP/IP Protocol .................................................................................................................................................. 25
Installing driver over the network ....................................................................................................................................... 27
Windows .............................................................................................................................................................. 27
macOS ................................................................................................................................................................. 28
Linux .................................................................................................................................................................... 29
WebUI (embedded web server) ........................................................................................................................................... 30
What is WebUI? .................................................................................................................................................. 30
Required web browser ...................................................................................................................................... 30
Connecting to WebUI ......................................................................................................................................... 30
Logging into WebUI ........................................................................................................................................... 31
Information tab .................................................................................................................................................. 31
Address book tab ............................................................................................................................................... 32
Settings tab ........................................................................................................................................................ 32
Security tab ......................................................................................................................................................... 32
Maintenance tab ................................................................................................................................................ 34
Additional network-connected tasks ............................................................................................................. 34
Additional network-connected tasks .................................................................................................................................. 35
3 Media and tray ........................................................................................................................................................................................ 36
Loading originals .................................................................................................................................................................... 37
Scanner glass ..................................................................................................................................................... 37
Document feeder .............................................................................................................................................. 38
Selecting print media ............................................................................................................................................................. 41
Guidelines to select print media ...................................................................................................................... 41
Loading paper in the tray ...................................................................................................................................................... 42
Tray overview ..................................................................................................................................................... 42
Standard tray / optional dual cassette feeder .............................................................................................. 42
Tray 1 (MP) .......................................................................................................................................................... 49
Media sizes automatically detected ............................................................................................................... 52
Printing on special media ...................................................................................................................................................... 54
Envelope ............................................................................................................................................................. 54
Labels .................................................................................................................................................................. 55
Card stock/ Custom-sized paper .................................................................................................................... 57
Letterhead/Pre-printed paper ........................................................................................................................ 57
Additional information for printing on special media .................................................................................. 57
Tray Settings ........................................................................................................................................................................... 58
Setting the paper size ....................................................................................................................................... 58
Setting the paper type ...................................................................................................................................... 58
iv ENWW
Setting the tray conrmation message ......................................................................................................... 58
Auto tray switch ................................................................................................................................................. 59
Auto continue ..................................................................................................................................................... 59
Paper substitution ............................................................................................................................................. 59
Tray protection ................................................................................................................................................... 59
Tray priority setting ........................................................................................................................................... 59
4 Printing ..................................................................................................................................................................................................... 60
Printer driver features ........................................................................................................................................................... 61
Basic printing .......................................................................................................................................................................... 62
Canceling a print job .......................................................................................................................................... 62
macOS printing ....................................................................................................................................................................... 63
Printing a document .......................................................................................................................................... 63
Changing printer settings ................................................................................................................................. 63
Printing multiple pages on one sheet ............................................................................................................ 63
Printing on both sides of the paper ................................................................................................................ 64
Using help ........................................................................................................................................................... 64
Additional print tasks ............................................................................................................................................................. 65
5 Copying ..................................................................................................................................................................................................... 66
Understanding the copy screen ........................................................................................................................................... 67
Basic tab .............................................................................................................................................................. 67
Advanced tab ...................................................................................................................................................... 67
Image tab ............................................................................................................................................................ 67
Basic copying .......................................................................................................................................................................... 68
Copying originals of dierent sizes ................................................................................................................ 68
Quick copying .......................................................................................................................................................................... 70
Using special copy features .................................................................................................................................................. 72
Additional copy tasks ............................................................................................................................................................. 78
6 Scanning .................................................................................................................................................................................................. 79
Understanding the scan methods ....................................................................................................................................... 80
Scanning and sending through email ................................................................................................................................. 81
Understanding the Scan to Email screen ...................................................................................................... 81
Setting up an email account ............................................................................................................................ 82
Scanning and sending an email ...................................................................................................................... 83
Resending to the last email address .............................................................................................................. 83
Printing an email conrmation report ............................................................................................................ 84
Scanning and sending via SMB/FTP .................................................................................................................................... 85
Understanding the Scan to Server screen ..................................................................................................... 85
ENWW v
Setting up an FTP/SMB server ......................................................................................................................... 86
Scanning and sending to an SMB/FTP server ............................................................................................... 87
Resending to the last server address ............................................................................................................ 87
Scanning and sending to your computer ........................................................................................................................... 89
For a network or USB connected printer ....................................................................................................... 89
Scanning and sending to USB/shared folder ..................................................................................................................... 90
Understanding the USB /shared folder screen ............................................................................................. 90
Scanning to a USB /shared folder ................................................................................................................... 91
macOS scanning ..................................................................................................................................................................... 92
Scanning with network ..................................................................................................................................... 92
Additional scan tasks ............................................................................................................................................................. 93
7 Menu Overview and Advanced Features ............................................................................................................................................. 94
Menu overview ....................................................................................................................................................................... 95
Printer setup ......................................................................................................................................................................... 100
Log-in ................................................................................................................................................................ 100
Printer Details .................................................................................................................................................. 100
General Settings .............................................................................................................................................. 101
Security ............................................................................................................................................................. 103
Printer hardware setup .................................................................................................................................. 105
8 Supplies and accessories .................................................................................................................................................................... 106
Ordering supplies and accessories ................................................................................................................................... 107
Available supplies ................................................................................................................................................................ 107
Available accessories .......................................................................................................................................................... 108
Storing the toner cartridge ................................................................................................................................................. 110
Handling instructions ..................................................................................................................................... 110
Toner cartridge usage .................................................................................................................................... 110
Estimated cartridge life .................................................................................................................................. 110
Redistributing toner ............................................................................................................................................................ 111
Replacing the toner cartridge ............................................................................................................................................ 112
Replacing the toner collection unit ................................................................................................................................... 113
Checking the supplies life ................................................................................................................................................... 114
From the printer .............................................................................................................................................. 114
Cleaning the printer ............................................................................................................................................................. 115
Cleaning the outside or display screen ........................................................................................................ 115
Cleaning the inside .......................................................................................................................................... 115
Cleaning the imaging unit area ..................................................................................................................... 116
Cleaning the toner collection unit area ........................................................................................................ 117
Cleaning the scan unit .................................................................................................................................... 117
Cleaning the chargers of imaging unit ......................................................................................................... 118
vi ENWW
Tips for storing the printer, supplies, and paper ............................................................................................................ 120
Printer ............................................................................................................................................................... 120
Toner cartridge/ Imaging unit ....................................................................................................................... 120
Paper ................................................................................................................................................................. 120
Tips for moving the printer ................................................................................................................................................ 121
9 Troubleshooting ................................................................................................................................................................................... 122
Tips for avoiding paper jams .............................................................................................................................................. 123
Clearing paper jams ............................................................................................................................................................. 124
Jam in Tray 2 .................................................................................................................................................... 124
Jam in optional trays ...................................................................................................................................... 125
Jam in Tray 1 (MP) ........................................................................................................................................... 127
Jam inside the printer ..................................................................................................................................... 127
Jam in the fuser area ...................................................................................................................................... 127
Jam in the exit area ......................................................................................................................................... 128
Jam in the duplex unit area ........................................................................................................................... 129
Clearing original document jams .................................................................................................................. 130
Original paper jam in exit area of scanner .................................................................................................. 131
Jam in the optional inner nisher area ........................................................................................................ 132
Understanding display messages ..................................................................................................................................... 135
Paper Jam-related messages ....................................................................................................................... 135
Toner-related messages ................................................................................................................................ 136
Tray-related messages .................................................................................................................................. 137
Network-related messages ........................................................................................................................... 137
Misc. messages ................................................................................................................................................ 139
Paper feeding problems ..................................................................................................................................................... 143
Power and cable connecting problems ............................................................................................................................ 144
Solving other problems ...................................................................................................................................................... 145
Display screen problem ................................................................................................................................. 145
Paper feeding problems ................................................................................................................................ 145
Printing problems ........................................................................................................................................... 146
Printing quality problems .............................................................................................................................. 148
Copying problems ........................................................................................................................................... 153
Scanning problems ......................................................................................................................................... 154
Additional troubleshooting tasks ................................................................................................................. 155
Appendix A Revision History .................................................................................................................................................................. 156
Revision History ................................................................................................................................................................... 157
ENWW vii
Appendix B Glossary ............................................................................................................................................................................... 158
Glossary of terms ................................................................................................................................................................ 159
viii ENWW
1 Introduction
●
Useful to know
●
About this user’s guide
●
Printer overview
●
Printer specications
●
Control panel overview
●
Connecting a network cable
●
Turning on the printer
●
Understanding the LEDs
●
Display screen and useful buttons
●
Understanding the pop-up keyboard
●
Printer hardware setup and software installation
For more information:
The following information is correct at the time of publication. For current information, see support.hp.com.
HP's all-inclusive help for the printer includes the following information:
● Install and congure
● Learn and use
● Solve problems
● Download software and rmware updates
● Join support forums
● Find warranty and regulatory information
ENWW 1
Useful to know
Where can I purchase accessories or supplies?
● Order supplies and paper: www.hp.com/go/suresupply
● Order genuine HP parts or accessories: www.hp.com/buy/parts
● Order through service or support providers: Contact an HP-authorized service or support provider.
The status LED ashes or remains constantly on.
● Turn the product o and on again.
● Check the meanings of LED indications in this manual and troubleshoot accordingly (see "Understanding
the LEDs")
A paper jam has occurred.
● Open and close the cover (see "Front view 1").
● Check the instructions on removing jammed paper in this manual and troubleshoot accordingly (see
"Clearing paper jams”)
Printouts are blurry.
● The toner level might be low or uneven. Shake the toner cartridge (see "Redistributing toner").
● Try a dierent print resolution setting (see "Opening printing preferences”)
● Replace the toner cartridge (see "Replacing the toner cartridge").
Where can I download the printer’s driver?
● You can get help, support application, printer drivers manuals, and order information from support.hp.com
2 Chapter 1 Introduction ENWW
About this user’s guide
This user’s guide provides information for your basic understanding of the printer as well as detailed steps to
explain printer usage.
● Do not discard this manual and keep it for future reference.
● If you have a problem using the printer, refer to the troubleshooting chapter.
● Terms used in this user’s guide are explained in the glossary chapter.
●
All illustrations in this user’s guide may dier from your printer depending on its options or model you
purchased.
● The screenshots/some menus in this user’s guide may dier from your printer depending on the printer’s
rmware/driver version.
● The procedures in this user’s guide are mainly based on Windows 7.
Conventions
Some terms in this guide are used interchangeably, as below:
● Document is synonymous with original.
● Paper is synonymous with media, or print media.
ENWW About this user’s guide 3
Printer overview
●
Front view 1
●
Front view 2
●
Rear view
Front view 1
Figure 1-1 Front view 1
Table 1-1 Front view 1
Callout Description Callout Description
1 Document feeder cover 8 Power receptacle
2 Document feeder width guides 9 Handles
3 Document input tray 10 Standard tray (Tray 3)
4 Control panel 11 Standard tray (Tray 2)
5 Side door 12 Front door
6 Tray 1 (MP) 13 Front door handle
7 Power-switch 14 Paper output tray
4 Chapter 1 Introduction ENWW
Front view 2
Figure 1-2 Front view 2
Table 1-2 Front view 2
Callout Description Callout Description
1 Scanner glass 4 Tray 1 (MP)
2 White sheet 5 USB memory port
3 Tray 1 (MP) paper width guides
ENWW Printer overview 5
Figure 1-3 Inner view
Table 1-3 Inner view
Callout Description
1 Toner collection unit
2 Toner cartridge
3 Imaging unit
NOTE: If you want to see the imaging unit, you need to remove the toner collection unit.
6 Chapter 1 Introduction ENWW
Rear view
Figure 1-4 Rear view
Table 1-4 Rear view
Callout Description Callout Description
1 Output support tray 5 Network port
2
Control board cover
3 USB memory port 7
1
6
Cover for optional FDI kit
Cover for optional Fax port
4 USB port
1
Open this cover to install the optional device.
1
1
ENWW Printer overview 7
Printer specications
IMPORTANT: The following specications are correct at the time of publication, but they are subject to change.
For current information, see support.hp.com.
●
Technical specications
●
Supported operating systems
●
Mobile printing solutions
●
Printer dimensions
●
Power consumption, electrical specications, and acoustic emissions
●
Operating-environment range
Technical specications
Table 1-5 HP LaserJet MFP M72625dn, HP LaserJet MFP M72630dn
HP LaserJet MFP M72625dn
Model number
Product number
Paper handling ● Tray 1 (MP) (100-sheet capacity)
● Tray 2 (520-sheet capacity)
● Tray 3 (520-sheet capacity)
● HP LaserJet 2 x 520-sheet paper
feeder
● 500-sheet output capacity
● HP LaserJet Printer cabinet Optional Optional
● HP LaserJet Inner nisher
accessory
● HP LaserJet 2/4 hole punch
accessory
● HP LaserJet 2/3 hole punch
accessory
● HP LaserJet Swedish hole punch Optional Optional
● HP Job Separator Optional Optional
(25 ppm)
2ZN49A
Optional Optional
Optional Optional
Optional Optional
Optional Optional
HP LaserJet MFP M72630dn
(30 ppm)
2ZN50A
● Automatic duplex printing
Connectivity ● 10/100/1000 Ethernet LAN
connection with IPv4 and IPv6
● Hi-Speed USB 2.0 printer to PC
connections
8 Chapter 1 Introduction ENWW
Table 1-5 HP LaserJet MFP M72625dn, HP LaserJet MFP M72630dn (continued)
HP LaserJet MFP M72625dn
Model number
Product number
● Easy-access USB port for
printing without a computer and
upgrading the rmware (located
near the control panel)
● IEEE 802.1 1b/g/n (NFC active
type)
● Foreign Device Interface (FDI) Kit Optional Optional
Memory ● 1.5 GB base memory (standard/
maximum)
Mass Storage ● 320 GB HP Secure High-
Performance Hard Disk
Control-panel display ● 7 inch touchscreen control panel
Print ● Prints 25 pages per minute
(ppm) on A4 and on letter-size
paper
● Prints 30 pages per minute
(ppm) on A4 and on letter-size
paper
(25 ppm)
2ZN49A
Optional Optional
Optional Optional
Not supported
HP LaserJet MFP M72630dn
(30 ppm)
2ZN50A
Fax ● Analog fax kit Optional Optional
Copy and Scan ● Scans 45 images per minute
(ipm) (mono) on A4 and lettersize paper
● Copy up to 25 cpm on A4 and
letter size paper
● Automatic document feeder
(ADF) (multiple pass duplex)
● 100-sheet document feeder
output
ENWW Printer specications 9
Supported operating systems
The following information applies to the Printer-Specic Windows PCL 6 and HP print drivers for macOS and to
the software installer.
Windows: The HP Software Installer is provided with in-box software CD or can be downloaded from the printer
support website (support.hp.com.) The PCL 6 drivers on the software CD and the website support the operating
systems listed in the table below.
macOS: macOS computers are supported with this printer. Use the in-box mac software CD, or go to the printer
support website (support.hp.com) for assistance in downloading the macOS software for the printer.
Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.
Table 1-6 Supported operating systems and print drivers
Operating system Print driver installed (from the software on
the web)
Windows® XP SP3, 32-bit
Windows Vista®, 32-bit
Windows Server 2003 SP2, 32-bit An HP PCL 6 printer-specic print driver is
Windows 7 SP1, 32-bit and 64-bit An HP PCL 6 printer-specic print driver is
Windows 8, 32-bit and 64-bit An HP PCL 6 printer-specic print driver is
An HP PCL 6 printer-specic print driver is
installed for this operating system as part of
the software installation.
An HP PCL 6 printer-specic print driver is
installed for this operating system as part of
the software installation.
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
installed for this operating system as part of
the software installation.
installed for this operating system as part of
the software installation.
Notes
Microsoft retired mainstream support for
Windows XP in April 2009. HP will continue
to provide best eort support for the
discontinued XP operating system. Some
features and page sizes in the print driver
are not supported.
Microsoft retired mainstream support for
Windows Vista in April 2012. HP will
continue to provide best eort support for
the discontinued Vista operating system.
Some features and page sizes in the print
driver are not supported.
Microsoft retired mainstream support for
Windows Server 2003 in July 2010. HP will
continue to provide best eort support for
the discontinued Server 2003 operating
system. Some features and page sizes in
the print driver are not supported.
Windows 8 RT support is provided through
Microsoft IN OS Version 4, 32- bit driver.
Windows 8.1, 32-bit and 64-bit An HP PCL 6 printer-specic print driver is
installed for this operating system as part of
the software installation.
Windows 10, 32-bit and 64-bit An HP PCL 6 printer-specic print driver is
installed for this operating system as part of
the software installation.
Windows Server 2008 SP2, 32-bit and 64
bit
An HP PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
Windows 8.1 RT support is provided through
Microsoft IN OS Version 4, 32- bit driver.
Microsoft retired mainstream support for
Windows Server 2008 in January 2015. HP
will continue to provide best eort support
for the discontinued Server 2008 operating
system. Some features and page sizes in
the print driver are not supported.
10 Chapter 1 Introduction ENWW
Table 1-6 Supported operating systems and print drivers (continued)
Operating system Print driver installed (from the software on
the web)
Windows Server 2008 R2, SP 1, 64-bit An HP PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
Windows Server 2012, 64-bit An HP PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
Windows Server 2012 R2, 64-bit An HP PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
OS X 10.10 Yosemite, OS X 10.11 El Capitan,
macOS, 10.12 Sierra, and 10.13 High Sierra
To install from included CD or go to
support.hp.com http://123.hp.com/LaserJet
follow the steps provided to the install
printer software and print driver.
Notes
NOTE: Supported operating systems can change. For a current list of supported operating systems, go to
support.hp.com for HP's all-inclusive help for the printer.
NOTE: For details on client and server operating systems and for HP UPD driver support for this printer, go to
www.hp.com/go/upd. Under Additional information, click the links.
Table 1-7 Minimum system requirements
Windows macOS
● An Internet connection
● Dedicated USB 1.1 or 2.0 connection or a network connection
● 2 GB of available hard-disk space
Mobile printing solutions
HP oers multiple mobile and ePrint solutions to enable easy printing to an HP printer from a laptop, tablet,
smartphone, or other mobile device. To see the full list and to determine the best choice, go to www.hp.com/go/
LaserJetMobilePrinting.
NOTE: Update the printer rmware to ensure all mobile printing and ePrint capabilities are supported.
● Internet connection
● 1 GB of available hard-disk space
ENWW Printer specications 11
Printer dimensions
2
1
3
2
3
1
Figure 1-5 Printer dimensions
Table 1-8 Printer dimensions
M72625dn/M72630dn
Printer fully closed Printer fully opened
1. Height 820 mm (32.3 in) 1220 mm (48.03 in)
2. Depth 620 mm (24.41 in) 1115 mm (43.8 in)
3. Width 566 mm (22.28 in) 1010 mm (39.7 in)
Weight 59.0 kg (130.1 lb.) 59.0 kg (130.1 lb.)
Power consumption, electrical specications, and acoustic emissions
See support.hp.com for current information.
CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert
oper
ating voltages. This will damage the printer and void the printer warranty.
Operating-environment range
Table 1-9 Operating-environment specications
En
vironment Recommended Allowed
Temperature 10° to 30°C (50° to 86°F) 10° to 30°C (50° to 86°F)
Relative humidity 20% to 80% relative humidity (RH) 20% to 80% (RH)
12 Chapter 1 Introduction ENWW
Control panel overview
Figure 1-6 Control panel overview
Callout Item Description
1 Touch screen Shows the current printer status and prompts during an operation. You can set menus
2 Job Status Shows the jobs currently running, queued jobs, completed jobs, current error code or
easily using the display screen.
secured jobs.
3 Counter Shows the amount of paper used (see “Counter button”)
4 Numeric keypad Dials numbers and enters alphanumeric characters. You can also enter the number value
for document copies or other options.
5 Eco Turn on Eco mode. Turn on the Eco mode to reduce toner consumption and paper usage
when pc-printing and copying only (see "Eco button").
6 Power/Wakeup Turns the power on or o. When the blue LED is on, the printer is powered on and you can
use it. To turn the printer o, press and hole this button for at least 3 seconds. Press Yes
when the conrmation window appears.
7 Clear Deletes characters in the edit area.
8 Interrupt Stops a print or copy job in operation for urgent copying.
9 Stop Stops an operation at any time. The pop-up window appears on the screen showing the
current job that the user can stop or resume.
10 Start Starts a job.
11 Redial/Pause Redials the recently sent fax number or received caller ID in ready mode, or inserts a pause
(-) into a fax number in edit mode.
12 Logout Allows user to log out.
13 On Hook Dial When you press this button, you can hear a dial tone. Then enter a fax number. It is similar
to making a call using a speaker phone.
14 Reset Resets the current printer setup.
15 Status LED Shows the status of your printer (see "Understanding the LEDs").
ENWW Control panel overview 13
IMPORTANT: When you use the display screen, use your nger only. The screen may be damaged with anything
else.
Connecting a network cable
This printer has a built-in network interface card. You can connect your printer to a network using a network
cable.
Figure 1-7 Connecting a network cable
14 Chapter 1 Introduction ENWW
Turning on the printer
CAUTION: To prevent damage to the printer, use only the power cord that is provided with the printer.
NOTE: Make sure that the power source is adequate for the printer voltage rating. The voltage rating is on the
printer label. The printer uses either 110-127 Vac or 220-240 Vac and 50/60 Hz. A label with the printer voltage
rating is located on the back of the printer.
1. Plug the power cord into the power receptacle.
2. Plug the other end into a properly grounded AC outlet.
ENWW Turning on the printer 15
3. Turn on the main power switch.
CAUTION:
● You can also turn the printer on pressing the (Power/Wakeup).
● Some parts inside of the printer may be hot when power is on, or after printing.
16 Chapter 1 Introduction ENWW
Understanding the LEDs
The color of the status LED indicates the printer's current status.
NOTE:
● Some LEDs may not be available depending on model or country/region (see "Control panel overview").
● To resolve the error, look at the error message and its instructions from the troubleshooting chapter (see
"Troubleshooting").
● If the problem persists, call a service representative.
●
Understanding the status LED
●
Power LED
Understanding the status LED
Table 1-10 Understanding the status LED
Status Description
O ● The printer is o-line.
Blue On The printer is on-line and can be used.
● The printer is in power save mode.
Blinking Fax The printer is sending or receiving faxes.
Copy The printer is copying documents.
Scan The printer is scanning documents.
Print ● When the status LED slowly blinks, the printer is
receiving data from the computer.
● When the status LED blinks rapidly, the printer is
printing data.
ENWW Understanding the LEDs 17
Table 1-10 Understanding the status LED (continued)
Status Description
Orange On ● A toner cartridge has almost reached its estimated cartridge life. It is recommended
Blinking ● A minor error has occurred and the printer is waiting for the error to be cleared.
to replace the toner cartridge.
● A paper jam has occurred (see "Clearing paper jams").
● The door is opened. Close the door.
● There is no paper in the tray. Load paper in the tray (see "Loading paper in the tray").
● The printer has stopped due to a major error. Check the display message (see
"Understanding display messages").
● Imaging unit has almost reached its estimated cartridge life. It is recommended to
replace the toner cartridge.
● The toner collection unit is not installed in the printer or it is full (see "Replacing the
toner collection unit").
Check the display message (see "Understanding display messages"). When the
problem is cleared, the printer resumes its original task.
● The toner cartridge life or imaging unit is near the end of its life. Order a new toner
cartridge or imaging unit. You can temporarily improve print quality by redistributing
the toner.
NOTE: Check the message on the display screen. Follow the instructions in the message or refer to the
troubleshooting chapter (see "Understanding display messages"). If the problem persists, call for service.
Power LED
The color of the status LED indicates the printer's current status.
Table
Status Description
O The printer is o-line.
Blue On ● The printer is on-line and can be used.
NOTE: Check the message on the display screen. Follow the instructions in the message or refer to the
troubleshooting chapter (see "Understanding display messages"). If the problem persists, call for service.
1-11 Power LED
● The printer is in power save mode. When data is received, or any screen is pressed, it
switches to on-line automatically.
18 Chapter 1 Introduction ENWW
Display screen and useful buttons
●
Display screen
●
Counter button
●
Eco button
●
Job Status button
●
Interrupt button
Display screen
The display screen on the control panel allows user-friendly operation of the printer. Once you press the home
icon ( ) on the screen, it shows the display screen. The display screen image in this user’s guide may dier from
your printer depending on its option or model.
NOTE:
● To switch to the next display screen, press the right arrow or drag your nger across the display screen.
● Depending on the authentication setting, the printer’s users have to enter an ID and a password. In this
case, the printer can only be used by an authorized user who has registered an ID and a password on the
printer. Contact the printer’s administrator.
● Copy: Enters the Copy menu (see "Copying").
● Stored Document: Enters the Stored Document menu (see "Understanding the Stored Document screen").
● Shared Folder: Enters the Shared Folder menu (see "Understanding the Shared Folder screen").
● Scan to Email: Enters the Scan to Email menu (see "Scanning and sending through email").
● Scan to Server: Enters the Scan to Server menu (see "Scanning and sending via SMB/FTP").
● Scan to PC: Enters the Scan to PC menu (see "Scanning and sending to your computer").
● Scan to Shared Folder: Enters the Scan to Shared Folder menu (see "Scanning and sending to USB /shared
folder").
● Quick Copy: Enters the Quick Copy menu (see "Quick copying").
● USB: Enters the USB menu. When a USB memory device is inserted into the USB memory port on your
printer, USB is activated on the display screen (see "Understanding the USB screen").
● Scan to USB: Enters the Scan to USB menu. When a USB memory device is inserted into the USB memory
port on your printer, Scan to USB is activated on the display screen (see "Scanning to a USB memory
device").
● Machine Setup: You can browse current printer settings or change printer values (see "Printer setup").
NOTE: Some menus are only congured by an administrator or an authorized user who has an ID and
password registered on the printer by an administrator. When the printer requests, enter the ID and password.
Counter button
When you press the Counter button on the control panel, you can see the number of impressions.
ENWW Display screen and useful buttons 19
When you select Device, you can see the number of impressions by device. An impression typically refers to a
single side of a sheet and not a one-sided print.
● Total Usage: Displays the total number of impressions.
● Send Usage: Displays the number of images sent via email, server, etc.
● Large Page: Displays the total number of impressions with large size paper.
● Fax Send Usage (PSTN): Displays the number of sent faxes.
When you select User, you can see the number of usage, limit, and remaining usage by each user.
Eco button
The eco feature allows you to save print resources and leads you to eco-friendly printing. When you press the
Eco button, the printer turns eco mode on or o. If the eco mode is on, you can see the eco image ( ) on
some features. Some options in the features are not available to use in the eco mode.
NOTE:
● Only administrators have permission for Eco Settings in Machine Setup (see "Eco Settings").
● If the printer requests a password for eco mode, you need to enter the password. Contact your
administrator.
● The Eco button is activated only for Copy, Quick Copy menus.
Table 1-12 Eco button
Status Description
O The printer is not in Eco mode.
Green On The printer is in Eco mode.
Job Status button
When you press the Job Status button, the screen lists the currently running, queued, and completed jobs.
Current Job
Displays the list of jobs in progress and pending.
Pressing the job name shows more detailed information.
● No.: Gives the order of jobs.
● Job Type: Displays type of the job, such as print, copy, fax, etc.
● Job Name: Displays the name of the job.
● User: Displays the name of the job owner.
● Status: Displays the current status of each job.
● Delete: Removes a selected job from the list.
20 Chapter 1 Introduction ENWW
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