HP LaserJet 4100 User Manual

hpLaserJet 4100
user guide
HP LaserJet 4100, 4100N, 4100TN, and 4100DTN Printers
User Guide
© Copyright Hewlett-Packard Company 2002
All Rights Reserved. Except as allowed by cop yright
laws or herein, reproduction, adaptation, or translation without prior written permission is prohibited.
A user of the Hewlett-P ackard printer associated with this user guide is granted a license to (a) print hard copies of this user guide for personal, internal, or company use subject to the restriction not to sell, re-sell or otherwise distribute the hard copies; and (b) place an electronic copy of this user guide on a network server provided access to the electronic copy is limited to personal, internal users of the Hewlett-Packard printer associated with this user guide.
Third Edition, March 2002
Warranty
The information contained in this document is subject to change without notice.
Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.
Trademark Credits
Adobe and PostScript are trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions.
Arial and Times New Roman are U.S . registered trademarks of the Monotype Corporation.
AutoCAD is a U.S. trademark of Autodesk, Inc.
E
NERGY STAR
is a U.S. registered service mark of the U.S. EPA.
HP-UX Release 10.20 and later and HP-UX Release
11.00 and later on all HP 9000 computers are Open Group UNIX products.
Microsoft and MS-DOS are registered trademarks of Microsoft Corporation.
T rueT ype is a U.S . trademark of Apple Computer, Inc.
UNIX is a registered trademark of the Open Group.
EN
Contents
3
Contents
About this guide 9
How to use this online user guide . . . . . . . . . . . . . . . . . . . . . . . . .9
Navigational features in this guide . . . . . . . . . . . . . . . . . . . . . .9
Features of Acrobat Reader . . . . . . . . . . . . . . . . . . . . . . . . . .10
Where to look for more information. . . . . . . . . . . . . . . . . . . . . . . .13
Setting up the printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Using the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
1 Printer basics
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Printer features and benefits. . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Printer configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Printer parts and locations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Accessories and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Ordering information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Items and part numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Ordering through service or support providers . . . . . . . . . . . .22
Ordering directly through the embedded web server . . . . . . .22
Ordering directly through the printer software. . . . . . . . . . . . .23
Control panel layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Control panel lights. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Control panel keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Using the printer online help system. . . . . . . . . . . . . . . . . . . .31
Control panel menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Printer software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Software provided. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Software for Windows-based computers . . . . . . . . . . . . . . . .36
Software for Macintosh computers . . . . . . . . . . . . . . . . . . . . .40
Software for networks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
4 Contents
EN
2 Printing tasks
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Selecting the output bin. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Printing to the top output bin. . . . . . . . . . . . . . . . . . . . . . . . . .44
Printing to the rear output bin . . . . . . . . . . . . . . . . . . . . . . . . .45
Loading tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Loading trays 2, 3, and 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Printing both sides of paper (optional duplexer) . . . . . . . . . . . . . .49
Guidelines for printing both sides of paper . . . . . . . . . . . . . . .50
Placement for paper requiring a specific orientation. . . . . . . .51
Layout options for printing both sides of paper. . . . . . . . . . . .52
Printing special paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Printing small or narrow paper . . . . . . . . . . . . . . . . . . . . . . . .53
Printing letterhead, prepunched, or preprinted paper (single-
sided) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Printing labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
Printing transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Printing cards, custom-size, and heavy paper . . . . . . . . . . . .63
Advanced printing tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Using features in the printer driver . . . . . . . . . . . . . . . . . . . . .65
Customizing what tray is used for printing . . . . . . . . . . . . . . .68
Job retention features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Quick copying a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Proofing and holding a job . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Printing a private job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Storing a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Printing a stored job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Deleting a stored job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Printing with the optional HP Fast InfraRed Receiver. . . . . . . . . .80
Setting up to print with Windows 9x . . . . . . . . . . . . . . . . . . . .80
Setting up to print with Macintosh computers. . . . . . . . . . . . .80
Printing a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Interrupting and resuming printing . . . . . . . . . . . . . . . . . . . . .82
3 Printer maintenance
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Managing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
HP toner cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Non-HP toner cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Toner cartridge authentication . . . . . . . . . . . . . . . . . . . . . . . .84
Toner cartridge storage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Toner cartridge life expectancy. . . . . . . . . . . . . . . . . . . . . . . .85
Checking the toner level . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Cartridge interaction (shaking) . . . . . . . . . . . . . . . . . . . . . . . .86
Toner low and toner out conditions. . . . . . . . . . . . . . . . . . . . .87
EN
Contents
5
Cleaning the printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
General guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Cleaning procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
Cleaning the fuser. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Running the cleaning page manually . . . . . . . . . . . . . . . . . . .91
Running the cleaning page automatically. . . . . . . . . . . . . . . .92
Performing preventative maintenance. . . . . . . . . . . . . . . . . . . . . .93
Configuring alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
4 Problem solving
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96
Paper jam locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Clearing jams from the top cover and toner cartridge areas. .98
Clearing jams from the optional envelope feeder . . . . . . . . .100
Clearing jams from the input tray areas . . . . . . . . . . . . . . . .102
Clearing jams from the optional duplexer . . . . . . . . . . . . . . .104
Clearing jams from the output areas. . . . . . . . . . . . . . . . . . .106
Clearing jams from the fuser area. . . . . . . . . . . . . . . . . . . . .107
Solving repeated paper jams . . . . . . . . . . . . . . . . . . . . . . . .110
Understanding printer messages . . . . . . . . . . . . . . . . . . . . . . . .111
Mopy disk error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126
Correcting output quality problems . . . . . . . . . . . . . . . . . . . . . . .128
Light print (partial page) . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Light print (entire page). . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Specks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Dropouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Gray background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Toner smear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Loose toner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
Repeating defects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
Repeating image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134
Misformed characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134
Page skew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134
Curl or wave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Wrinkles or creases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Vertical white lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Tire tracks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
White spots on black. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Determining printer problems . . . . . . . . . . . . . . . . . . . . . . . . . . .137
Troubleshooting flowchart. . . . . . . . . . . . . . . . . . . . . . . . . . .137
Troubleshooting flowchart for Macintosh users . . . . . . . . . .143
Troubleshooting the optional printer hard disk accessory. . . . . .146
Troubleshooting PS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147
Troubleshooting optional HP Fast InfraRed Receiver problems.148
6 Contents
EN
Communicating with an optional HP JetDirect print server . . . . .150
Checking the printer configuration. . . . . . . . . . . . . . . . . . . . . . . .151
Menu map. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151
Configuration page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152
Supplies status page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154
PCL or PS font list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156
5 Service and support
HP Customer Care Service and Support . . . . . . . . . . . . . . . . . .157
Online services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157
HP fraud hotline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161
Customer support options worldwide . . . . . . . . . . . . . . . . . . . . .162
HP Customer Care Center and product repair assistance for the
U.S. and Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162
European HP Customer Care Center language and in-country
options available. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163
In-country/region support numbers. . . . . . . . . . . . . . . . . . . .164
Warranty information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165
Guidelines for repacking the printer . . . . . . . . . . . . . . . . . . . . . .165
Service information form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166
Hewlett-Packard limited warranty statement. . . . . . . . . . . . . . . .167
Limited warranty for toner cartridge life. . . . . . . . . . . . . . . . . . . .169
HP software license terms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170
Worldwide country/region sales and service offices . . . . . . . . . .172
Appendix A Specifications
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187
Paper specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188
Supported sizes and weights of paper . . . . . . . . . . . . . . . . .189
Supported types of paper . . . . . . . . . . . . . . . . . . . . . . . . . . .192
Guidelines for using paper . . . . . . . . . . . . . . . . . . . . . . . . . .192
Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .196
Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .196
Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197
Card stock and heavy paper. . . . . . . . . . . . . . . . . . . . . . . . .198
Printer specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200
Physical dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200
Environmental specifications . . . . . . . . . . . . . . . . . . . . . . . .201
Product compatibility matrix . . . . . . . . . . . . . . . . . . . . . . . . . . . .203
EN
Contents
7
Appendix B Control panel menus
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205
Control panel menu map. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205
Quick Copy Jobs Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206
Private/Stored Jobs Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207
Information Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208
Paper Handling Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .210
Printing Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .213
Print Quality Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .217
Configuration Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219
I/O Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .222
Resets Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .223
EIO Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .225
Appendix C Printer memory and expansion
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .229
Installing memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .230
Checking memory installation . . . . . . . . . . . . . . . . . . . . . . . . . . .232
Saving resources (permanent resources). . . . . . . . . . . . . . . . . .232
Installing EIO cards/mass storage. . . . . . . . . . . . . . . . . . . . . . . .233
Appendix D Printer commands
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235
Understanding PCL 5e printer command syntax. . . . . . . . . . . . .236
Combining escape sequences . . . . . . . . . . . . . . . . . . . . . . .237
Entering escape characters . . . . . . . . . . . . . . . . . . . . . . . . .237
Selecting PCL 5e fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . .238
Common PCL 5e printer commands. . . . . . . . . . . . . . . . . . .239
Appendix E Regulatory information
FCC regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .243
Environmental product stewardship program . . . . . . . . . . . . . . .244
Protecting the environment. . . . . . . . . . . . . . . . . . . . . . . . . .244
Material safety data sheets. . . . . . . . . . . . . . . . . . . . . . . . . .246
Safety statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248
Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248
Canadian DOC regulations. . . . . . . . . . . . . . . . . . . . . . . . . .248
EMI statement (Korea) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248
VCCI statement (Japan) . . . . . . . . . . . . . . . . . . . . . . . . . . . .248
Laser statement for Finland . . . . . . . . . . . . . . . . . . . . . . . . .249
8 Contents
EN
Appendix F Embedded web server
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .251
Accessing the embedded web server . . . . . . . . . . . . . . . . . . . . .252
Embedded web server pages . . . . . . . . . . . . . . . . . . . . . . . . . . .252
Home pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253
Device pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253
Network pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .254
Index
EN
How to use this online user guide
9
About this guide
How to use this online user guide
This user guide is provided in an Adobe™ Acrobat portable document format (PDF file). This section will help familiarize you with using PDF documents.
Navigational features in this guide
Click the Table of Contents icon to go to the table of contents for the online user guide. The entries are linked to their related locations in the user guide.
Click the Introduction icon to return to this section for tips on using this online user guide.
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10 About this guide
EN
Features of Acrobat Reader
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EN
How to use this online user guide
11
Paging through a document
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From the
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Click the Last Page button in the toolbar.
To jump to a specific numbered page:
Click the page number box in the status bar at the bottom of the main window, type the page number, and click OK.
Click on a thumbnail to move to the page it represents.
Click on the Find button, or choose
Find
from the
Tools
menu.
12 About this guide
EN
To print the whole document: From the File menu, choose Print. Choose All n pages (n represents the total number of pages in the document), then click OK.
Note Go to http://www.adobe.com/
for the latest versions and additional
languages of Adobe Acrobat Reader.
EN
Where to look for more information
13
Where to look for more information
Several references are available for use with this printer. Additional information is available at http://www.hp.com/support/lj4100
.
Setting up the printer
Getting Started Guide
Information for setting up your printer (Getting Started), as well as tips and quick information for using the printer (Quick Reference). For additional copies, contact HP DIRECT at (800) 538-8787 (U.S.) or contact your HP-authorized dealer.
HP JetDirect Print Server Administrator’s Guide
Information for configuring and troubleshooting the HP JetDirect print server, available on the CD that came with the printer.
14 About this guide
EN
Using the printer
Getting Started Guide
Information for setting up your printer (Getting Started), as well as tips and quick information for using the printer (Quick Reference). For additional copies, contact HP DIRECT at (800) 538-8787 (U.S.) or contact your HP-authorized dealer.
Online Help
Information on printer options that are availab le from within printer drivers . To view a help file, access the online help through the printer driver.
HP Fast InfraRed Receiver User Guide
Information on using and troubleshooting the HP Fast InfraRed Receiver.
Accessory guides
Instructions for installing and using accessories or toner cartridges, included with the accessory.
EN
Overview
15
1
Printer basics
Overview
Congratulations on your purchase of an HP LaserJet 4100 series printer. If you have not done so, see the getting started guide provided with the printer for setup instructions.
Now that the printer is set up and ready to use, take a f ew moments to get to know the printer. This chapter introduces the following:
features and benefits of the printer
important printer parts and locations
accessories and supplies available for the printer
the layout and basic operation of the printer control panel
helpful printer software for increased printing flexibility
16 Chapter 1 - Printer basics
EN
Printer features and benefits
Speed and throughput
instant-on fuser prints the first page in 12 seconds
prints letter-size paper at 25 pages per minute (ppm) or A4-size
paper at 24 ppm
“RIP ONCE capability with 32 MB or hard disk options
Resolution
FastRes 1200—produces 1200-dpi print quality for fast, high-
quality printing of business text and graphics
ProRes 1200—produces 1200-dpi printing for best quality of graphic images
HP UltraPrecise toner for crisp, sharp output
Paper handling
HP LaserJet 4100 and 4100N: hold 600 sheets of paper
HP LaserJet 4100TN and 4100DTN: hold 1100 sheets of paper
expandable to hold up to 1600 sheets of paper with optional accessories
prints a wide range of sizes, types, and weights
Language and fonts
HP PCL 6, PCL 5e, and PostScript Level 2 emulation
80 fonts for Microsoft® Windows
Toner cartridge
supplies status page with toner gauge, page count, and
information on paper sizes used
no-shake cartridge design
check for authentic HP toner cartridges
EN
Printer features and benefits
17
Expandable design
optional paper handling accessories:
stackable 500-sheet paper trays (up to two additional trays)
power envelope feeder (holds up to 75 envelopes)
duplex printing accessory (for two-sided printing)
flash storage (for forms, fonts, and signatures)
expandable memory (up to 256 MB)
two EIO slots for connecting to networks or additional devices
HP JetSend enabled
hard disk (for job retention)
18 Chapter 1 - Printer basics
EN
Printer configurations
This printer is available in four configurations:
HP LaserJet 4100
16 MB RAM
100-sheet paper tray
500-sheet paper tray
HP LaserJet 4100N
32 MB RAM
HP JetDirect 10/100Base-TX print server card for network connection
100-sheet paper tray
500-sheet paper tray
HP LaserJet 4100TN
32 MB RAM
HP JetDirect 10/100Base-TX print server card for network connection
100-sheet paper tray
two 500-sheet paper trays
HP LaserJet 4100DTN
32 MB RAM
HP JetDirect 10/100Base-TX print server card for network connection
100-sheet paper tray
two 500-sheet paper trays
duplex printing accessory (duplexer)
EN
Printer parts and locations
19
Printer parts and locations
Top cover (toner cartridge underneath)
Control panel
Power switch
Tray 1 (100-sheet)
Top output bin
Additional memory can be installed here
Printer parts (front view, HP LaserJet 4100/4100N printer)
Tray numbers
Paper level indicator
Tray 2 (500-sheet)
2
1
20 Chapter 1 - Printer basics
EN
1 Fuser (can be removed to clear paper jams) 2 Rear output bin (straight-through paper path) 3 Power connector 4 Dust cover (tray 2 dust cover not installed if duplexer is installed) 5 Parallel interface port 6 Enhanced I/O (EIO) slots 7 Fast InfraRed (FIR) port for an optional FIR receiver 8 Memory access door (more than one DIMM can be installed) 9 Accessory interface port 10 Serial and model numbers (under top cover) 11 Toner cartridge access (under top cover)
11
1
2
3
56
7
8
9
10
Printer parts (back view)
4
EN
Accessories and supplies
21
Accessories and supplies
You can increase the capabilities of the printer with optional accessories and supplies, as shown below. See “Ordering information on page 22.
Note
Use accessories and supplies specifically designed for the printer to ensure optimum performance.
The printer supports two enhanced input/output (EIO) cards. One of the card slots is already used in the HP LaserJet 4100N/4100TN/ 4100DTN for the HP JetDirect 10/100Base-TX print server card.
1
HP JetDirect print server (EIO card)
2
Hard disk accessory (EIO card)
3
Memory DIMM, flash DIMM, or font DIMM
4
Duplex printing accessory (duplexer), for 2-sided printing
5
Stackable 500-sheet paper tr a y (maximum of two , as sho wn here, for a total input capacity of 1,600 sheets)
6
Envelope feeder
2
3
4
6
1
5
22 Chapter 1 - Printer basics
EN
Ordering information
Items and part numbers
Use only parts and accessories specifically designed for this printer. See the table ahead, which is organized according to type of accessory:
paper handling
memory, fonts, and mass storage
hardware
cables and interfaces
documentation
maintenance
printing supplies
See Product compatibility matrix on page 203 for information on the compatibility of accessories for the HP LaserJet 4000, 4050, and 4100 Series printers.
Ordering through service or support providers
To order a part or accessory, contact an HP-authorized service or support provider (see HP direct ordering for accessories or supplies on page 160, HP direct ordering for genuine HP parts on page 160, or HP authorized resellers and support on page 160).
Ordering directly through the embedded web server
Use the following steps to order printing supplies directly through the embedded web server (see Accessing the embedded web server on page 252 for an explanation of this feature).
1 In your web browser, enter the IP address for the printer home
page. This takes you to the printer status page.
2 Click the Device tab at the top of the screen. 3 If asked to provide a password, enter the password.
EN
Ordering information
23
4
On the left side of the Device Configuration page, double-click
Order Supplies
. This provides a URL from which to purchase consumables. Supplies inf ormation with part numbers and printer information is provided.
5
Select the part numbers you wish to order and follow the instructions on the screen.
Ordering directly through the printer software
The printer software gives you the ability to order parts and accessories directly from your computer . Three things are required to use this feature:
the Supplies Information and Ordering software must be installed on your computer (use the custom installation option to install this software)
the printer must be directly connected to your computer (parallel)
you must have access to the World Wide Web
1
At the bottom right of your screen (in the system tray), click the Printer icon. This opens the status window.
2
On the left side of the status window, click the Printer icon from which you wish to obtain status.
3
At the top of the status window, click
Supplies
link. You can also
scroll down to Supplies Status.
4
Click
Order Supplies
. This opens a browser that produces a
URL from which to purchase consumables.
5
Select the supplies you wish to order.
24 Chapter 1 - Printer basics
EN
Paper handling Item Part number Description or use
500-sheet feeder and paper tray
C8055A Stackable paper feeder and 500-sheet
paper tray. Envelope feeder C8053A Automatically feeds up to 75 envelopes. Duplex printing accessory
(duplexer)
C8054A Allows automatic printing on both sides of
paper. Replacement 500-sheet
paper tray (without the feeder)
C8056A Supports multiple paper sizes and custom
sizes (see Supported sizes and weights
of paper - trays 2, 3, and 4 on page 190).
Memory, fonts, and mass storage Item Part number Description or use
SDRAM DIMM (Dual In-line Memory Module)
4 MB 8 MB 16 MB 32 MB 64 MB 128 MB
C4140A C4141A C4142A C4143A C3913A C9121A
Boosts the ability of the printer to handle
large print jobs (maximum 256 MB with
HP-brand DIMMs).
Flash DIMM 2 MB
4 MB
C4286A C4287A
Permanent storage for fonts and forms.
Font DIMM Korean
Simplified Chinese Traditional Chinese
D4838A C4293A C4292A
8-MB Asian MROM.
EIO hard disk C2985B Permanent storage for fonts and forms.
Also used for making multiple original
prints and Job Retention features.
EN
Ordering information
25
Hardware Item Part number Description or use
FIR receiver C4103A Fast InfraRed Receiver.
Cables and interfaces Item Part number Description or use
Parallel cables 2-meter IEEE-1284 cable
3-meter IEEE-1284 cable
C2950A C2951A
Macintosh computer serial cable
92215S For connecting to a Macintosh
computer.
Macintosh network cable kit
92215N For connecting to PhoneNET or
LocalTalk.
Enhanced I/O (EIO) cards Token Ring networks
Fast Ethernet (10/100Base-TX
single RJ-45 port)
HP JetDirect Connectivity card (EIO)
for USB, Serial, LocalTalk
J4167A J4169A
J4135A
HP JetDirect EIO internal print server network cards.
26 Chapter 1 - Printer basics
EN
Documentation Item Part number Description or use
HP LaserJet Printer Family Paper Specification Guide
5963-7863 A guide to using paper and other print
media with HP LaserJet printers (English only).
HP LaserJet 4100 Software and User Documentation CD-ROM
Americas/Western Europe Europe Asia Pacific
C8049-60104 C8049-60105 C8049-60106
An additional copy of the software and user documentation CD.
Getting Started Guide
C8049-90903 Printed copy of the getting started
guide for the HP LaserJet 4100, 4100N, 4100TN, and 4100DTN printers (English only).
Maintenance Item Part number Description or use
Printer maintenance kit 110 V printer kit
220 V printer kit
C8057A C8058A
User-replaceable parts and instructions for printer maintenance.
EN
Ordering information
27
Printing supplies
Item Part number Description or use
Toner cartridges
6,000 pages 10,000 pages
C8061A C8061X
Replacement HP UltraPrecise toner cartridge.
HP LaserJet Paper
Letter (8.5 by 11 in), 500 sheets/ ream, 10-ream carton
Letter (8.5 by 11 in), 200 sheets/ ream, 12-ream carton
Letter (8.5 by 11 in), 3-hole, 500 sheets/ream, 10-ream carton
Legal (8.5 by 14 in), 500 sheets/ ream, 10-ream carton
A4 (216 by 279 mm), 500 sheets/ ream, 5-ream carton
HPJ1124
HPJ200C
HPJ113H
HPJ1424
CHP310
For use with HP Color LaserJet printers and HP LaserJet monochrome printers. Good for letterhead, high-value memos, legal documents, direct mail, and correspondence.
Specifications: 96 bright, 24 lb.
HP LaserJet Soft Gloss Paper
Letter (8.5 by 11 in), 50 sheets/box A4 (216 by 279 mm), 50 sheets/
box
C4179A C4179B
For use with HP Color LaserJet printers and HP LaserJet monochrome printers. Coated paper, good for business documents with high impact, such as brochures, sales material, and documents with graphics and photographic images.
Specifications: 32 lb.
HP LaserJet Transparency
Letter (8.5 by 11 in), 50 sheets/box A4 (216 by 279 mm), 50 sheets/
box
92296T 92296U
For use with HP LaserJet monochrome printers.
Specifications: 4.3 mil thickness.
HP MultiPurpose Paper
Letter (8.5 by 11 in), 500 sheets/ ream, 10-ream carton
Letter (8.5 by 11 in), 500 sheets/ ream, 5-ream carton
Letter (8.5 by 11 in), 250 sheets/ ream, 12-ream carton
Letter (8.5 by 11 in), 3-hole, 500 sheets/ream, 10-ream carton
Legal (8.5 by 14 in), 500 sheets/ ream, 10-ream carton
HPM1120
HPM115R
HP25011
HPM113H
HPM1420
For use with all office equipment laser and inkjet printers, copiers, and fax machines. Created for businesses that want one paper for all their office needs. Brighter and smoother than other office papers.
Specifications: 90 bright, 20 lb.
28 Chapter 1 - Printer basics
EN
HP Office Paper
Letter (8.5 by 11 in), 500 sheets/ ream, 10-ream carton
Letter (8.5 by 11 in), 3-hole, 500 sheets/ream, 10-ream carton
Legal (8.5 by 14 in), 500 sheets/ ream, 10-ream carton
Letter (8.5 by 11 in), Quick Pack, 2,500-sheet carton
A4 (216 by 279 mm), 500 sheets/ ream, 5-ream carton
HPC8511
HPC3HP
HPC8514
HP2500S
CHP110
For use with all office equipment—- laser and inkjet printers, copiers, and fax machines. Good for high-volume printing.
Specifications: 84 bright, 20 lb.
HP Office Recycled Paper
Letter (8.5 by 11 in), 500 sheets/ ream, 10-ream carton
Letter (8.5 by 11 in), 3-hole, 500 sheets/ream, 10-ream carton
Legal (8.5 by 14 in), 500 sheets/ ream, 10-ream carton
HPE1120
HPE113H
HPE1420
For use with all office equipment laser and inkjet printers, copiers, and fax machines. Good for high-volume printing.
Satisfies U.S . Executive Order 13101 for en vironmentally preferable products.
Specifications: 84 bright, 20 lb, 30% post-consumer content.
HP Premium Choice LaserJet Paper
Letter (8.5 by 11 in), 500 sheets/ ream, 10-ream carton
A4 (216 by 279 mm), 500 sheets/ ream, 4-ream carton
A4 (216 by 279 mm), 250 sheets/ ream, 8-ream carton
HPU1132
CHP410
CHP415
For use with HP Color LaserJet printers, HP LaserJet monochrome printers, and color copiers. Good for hardcopy presentations, business reports and proposals, data sheets, price lists, and newsletters.
Specifications: 98 bright, 32 lb.
HP Printing Paper
Letter (8.5 by 11 in), 500 sheets/ ream, 10-ream carton
A4 (216 by 279 mm), 500 sheets/ ream, 5-ream carton
HPP1122
CHP210
For use with laser and inkjet printers. Created especially for small and home offices. Heavier and brighter than copier paper.
Specifications: 92 bright, 22 lb.
Printing supplies (continued)
Item Part number Description or use
EN
Control panel layout
29
Control panel layout
Control panel
The printers control panel consists of the following:
Control panel lights
Ready
Data
Attention
Menu
Item
–Value+
Select
Go
Cancel
Job
Two-line display
READY
Printer online help
Light Indication when lit
Ready The printer is ready to print. Data The printer is processing information. Attention Action is required. See the control panel display for an
associated message.
30 Chapter 1 - Printer basics
EN
Control panel keys
Key Function
GO Places the printer either online or offline.
Prints any data residing in the printers buffer.
Allows the printer to resume printing after being offline. Clears most
printer messages and places the printer online.
Allows the printer to continue printing with an error message such as
TRAY
x LOAD [TYPE] [SIZE]
or
UNEXPECTED PAPER SIZE
.
Confirms a manual feed request if tray 1 is loaded and
TRAY 1
MODE=CASSETTE
has been set from the Paper Handling Menu in the
printers control panel.
Overrides a manual feed request from tr a y 1 by selecting paper from the next available tray.
Exits the control panel menus. (To save a selected control panel setting, first press S
ELECT
.
C
ANCEL JOB
Cancels the print job that the printer is processing. (Press C
ANCEL JOB
only
once.) The time it takes to cancel depends on the size of the print job.
M
ENU
Cycles through the control panel menus. Press the right side of the key to
move forward or the left side of the key to move backward.
I
TEM
Cycles through the items in the selected menu. Press the right side of the
key to move forward or the left side of the key to move backward.
-V
ALUE
+ Cycles through the values in the selected menu item. Press + to move
forward or - to move backward.
S
ELECT
Saves the selected v alue for that item. An asterisk (*) appears ne xt to the selection, indicating that it is the new default. Default settings remain when the printer is switched off or reset (unless you reset all factory defaults from the Resets Menu).
Prints one of the printer information pages from the control panel.
EN
Control panel layout
31
Using the printer online help system
This printer features an online help system on the control panel that provides instructions for resolving most printer errors. Certain control panel error messages alternate with instructions on accessing the online help system.
Whenever a ? appears in an error message or a message alternates with
FOR HELP PRESS THE ? KEY
, press the right side of the I
TEM
key
to navigate through a sequence of instructions.
Note
To exit the online help system, press G
O
or
S
ELECT
.
32 Chapter 1 - Printer basics
EN
Control panel menus
For a complete list of control panel items and possible values, see "Control panel menus" on page 205.
Press M
ENU
for access to all control panel menus. When additional trays or other accessories are installed in the printer, new menus or menu items might automatically appear.
To print a control panel menu map
To see the current settings for the menus and items available in the control panel, print a control panel menu map. You might want to store the menu map near the printer for reference.
1 Press M
ENU
repeatedly until
INFORMATION MENU
appears.
2 Press I
TEM
repeatedly until
PRINT MENU MAP
appears.
3 Press S
ELECT
to print the menu map.
Note Certain menu options appear only when the associated accessory is
installed. For e xample, the EIO men u appears only if you ha v e an EIO card installed.
To change a control panel setting
1 Press M
ENU
repeatedly until the desired menu appears.
2 Press I
TEM
repeatedly until the desired item appears.
3 Press -V
ALUE
+ repeatedly until the desired setting appears.
4 Press S
ELECT
to save the selection. An asterisk (*) appears next
to the selection in the display, indicating that it is now the default.
5 Press G
O
to exit the menu.
Note Settings in the printer driver and software application ov erride control
panel settings. (Software application settings override printer driver settings.)
If you cannot access a menu or item, it is either not an option for the printer, or y ou have not enabled the associated higher le vel option. See your network administrator if this function has been lock ed (the control panel reads
ACCESS DENIED MENUS LOCKED
).
EN
Printer software
33
Printer software
Software provided
The printer comes with printing software and other helpful software on a CD. If your computer does not have a CD drive but you have access to one, you can copy the software onto diskettes for installation into your computer. See the getting started guide for installation instructions.
The printer drivers provided on the CD must be installed to take full advantage of printer features. The other software programs are recommended, but are not required for operation. See the ReadMe.wri file for more information.
Note
Check the ReadMe.txt file provided on the CD for late-breaking information.
Note Network administrators
: HP Resource Manager should be installed only on the network administrator computer . Load all other applicable software on the server and all client computers.
Windows client
Macintosh
client
Network administrator Windows software
Drivers
Network administrator
Macintosh software
PPDs HP LaserJet Utility* Fonts*
Windows software
Drivers
Macintosh software
PPDs HP LaserJet Utility
* Not supported for the languages of Czech, Korean, Japanese, Russian,
Simplified Chinese, Traditional Chinese, or Turkish.
34 Chapter 1 - Printer basics
EN
Depending on the configuration of Windows-based computers, the installation program for the printer software automatically checks the computer for Internet access and can obtain the latest software. If y ou do not have access to the Internet, see "HP Customer Care Service and Support" on page 157 for information on obtaining the most recent software.
Included with the printer is a CD containing the HP LaserJet Printing System. On the CD are software components and drivers for end users and network administrators. See the ReadMe.wri file for the most current information.
The CD includes software designed for end users and network administrators operating in the following environments:
Microsoft Windows 9x
Microsoft Windows NT 4.0
Microsoft Windows 2000
Apple Mac OS, version 7.5 3 or greater
AutoCAD drivers, versions12–15
Additional drivers and documentation for Windows NT 3.51 are available on the Internet. Additional drivers, font installer, and documentation for Windows 3.1x are available on the CD that came with the printer.
EN
Printer software
35
Printer drivers
Printer drivers access the printer features and allow the computer to communicate with the printer (via a printer language).
Note
Check the ReadMe.wri file provided on the CD for additional software included and supported languages.
Certain printer features are a v ailable only from the PCL 6 driv ers. See the printer software help for availability of features.
The following printer drivers are included with the printer. The most recent drivers are available at http://www.hp.com/support/lj4100
. Depending on the configuration of Windows-based computers, the installation program for the printer software automatically checks the computer for Internet access to obtain the latest drivers.
You can obtain the following additional printer drivers by downloading them from the Internet, or by requesting them from an HP-authorized service or support provider. (See "HP Customer Care Service and Support" on page 157.)
NT 3.51 PCL 5e, NT 3.51 PS (available for English only)
UNIX and Linux Model Scripts
OS/2 drivers are available from IBM and are packaged with OS/2. They are not available for the languages of Japanese, Korean, Simplified Chinese, or Traditional Chinese.
Note
If the desired printer driver is not on the CD or is not listed here, check the software application’s installation disks or ReadMe files to see if they include support for the printer. If not, contact the software manufacturer or distributor and request a driver for the printer.
Operating system PCL 5e PCL 6 PS
a
PPDs
Windows 3.1x
✓✓
b
Windows 9x
✓✓✓✓
Windows NT 4.0
✓✓✓✓
Windows 2000
✓✓✓✓
Macintosh OS
a. PostScript 2 emulation is referred to as PS throughout this user guide. b. Level 1 emulation only.
36 Chapter 1 - Printer basics
EN
Software for Windows-based computers
Network administrators: If the printer is attached to a network
through an HP JetDirect EIO card, the printer must be configured for that network before you can print. For Microsoft and Novell NetWare networks, you can use the printer installation software. For other options, refer to the HP JetDirect Print Server Administrators Guide (included with printers that contain an HP JetDirect print server).
Use the Customization Utility option to create a set of disks with the exact software you want the end users to use. This allows you to distribute drivers without distributing administration software to end users.
Access the Windows printer driver
To configure the driver, access it in one of the following ways:
Note Settings in the printer driver and software application ov erride control
panel settings. (Software application settings override printer driver settings.)
Operating system
Temporarily change settings (from a software application)
Change default settings (across all applications)
Windows 9x From the
File
menu, click
Print
, and
then click
Properties
. (The actual steps can vary; this is the most common method.)
Click the
Start
button, point to
Settings
, and then click
Printers
. Right-click the printer icon, and choose
Properties
.
Windows NT 4.0 From the
File
menu, click
Print
, and
then click
Properties
. (The actual steps can vary; this is the most common method.)
Click the
Start
button, point to
Settings
, and then click
Printers
.
Right-click and choose
Document
Defaults
or
Properties
.
Windows 2000 From the
File
menu, click
Print
, and
then click
Properties
. (The actual steps can vary; this is the most common method.)
Click the
Start
button, point to
Settings
, and then click
Printers
.
Right-click and choose
Printing
Preferences
or
Properties
.
Windows 3.1x and Windows NT 3.51
From the
File
menu, click
Print
, click
Printers
, and then click
Options
. (The actual steps can vary; this is the most common method.)
From the Windows control panel, double-click
Printers
, highlight the
printer, and click
Setup
.
EN
Printer software
37
Choose the right printer driver for your needs
Choose a printer driver based on the way you use the printer.
Use the PCL 6 driver to take full advantage of the printer’s features. Unless backward compatibility with previous PCL drivers or older printers is necessary, the PCL 6 driver is recommended.
Use the PCL 5e driver if you want print results to look comparable to those from older printers, or for font DIMM support.
Use the PS driver for compatibility with PostScript Level 2. Certain features are not available in this driver .
The printer automatically switches between PS and PCL printer languages.
Printer driver help
Each printer driver has help screens that can be activated either from the Help button, the F1 key, or a question mark symbol in the upper right corner in the printer driver (depending on the Windows oper ating system used). These help screens give detailed inf ormation about the specific driver. Printer driver help is separate from the software application help.
HP Resource Manager
The HP Resource Manager should be installed only on the network administrator’s computer. The HP Resource Manager allows you to control the hard disk and flash memory accessory features not found in the drivers. Bidirectional communication is required.
Use the HP Resource Manager to do the following:
initialize disk and flash memory
download, delete, and manage f onts and macros to disk and flash memory across networks
PostScript Type 1, PostScript Type 42, TrueType fonts converted to PostScript format, TrueType, and PCL bitmap fonts
To download Type 1 fonts, Adobe Type Manager must be loaded and turned on.
You can obtain a copy of HP Resource Manager over the Internet. See Online services on page 157 for details.
Note
HP Resource Manager is not available for the Macintosh.
38 Chapter 1 - Printer basics
EN
HP JetSend communications technology
HP JetSend is a technology from Hewlett­Packard that allows devices to communicate with each other simply and directly. HP JetSend is built into your printer , allo wing it to receive information from any HP JetSend­enabled sending device anywhere on your network, whether it is in the same office or at
a remote location. When you use the HP F ast InfraRed Receiver accessory, your printer can also receive information from any HP JetSend-enabled infrared device. Examples of HP JetSend sending devices include computers or laptops running HP JetSend software or scanners with HP JetSend built in. HP JetSend uses simple IP addressing between networked devices and cableless communication between infrared devices.
To enable HP JetSend on your computer or laptop, visit the HP JetSend website (www.jetsend.hp.com/products) for information on HP JetSend software. With the software, you will be able to exchange intra-company documents directly between two or more computers and send to any HP JetSend enabled printers, without the problems of incompatible software applications or versions. HP JetSend software will allow your colleagues to create documents on their computers and send copies directly to this printer without any device-specific drivers or configuration difficulties.
You can visit the HP JetSend website to learn which other devices are available to communicate easily and directly with your HP JetSend­enabled printer.
Note HP JetSend software is not supported for the languages of Japanese,
Korean, Simplified Chinese, or Traditional Chinese.
EN
Printer software
39
How the JetSend communications technology works
Networked devices
To use the HP JetSend capability between networked devices, print a configuration page to find your HP JetSend IP address, and give y our address to anyone who wants to send information to your printer via HP JetSend. (See Configuration page on page 152.)
From an HP JetSend sending device, a person only needs to enter the printers IP address and press “send.”
Infrared devices
To use HP JetSend infrared capability, line up the infrared sensors between the sending and receiving devices, and choose the “send” option on the sending device.
The devices will automatically negotiate the best possible outcome because they have HP JetSend in them.
Note
HP JetSend software is not available for the Macintosh computer.
40 Chapter 1 - Printer basics
EN
Software for Macintosh computers
PostScript Printer Description files (PPDs)
PPDs, in combination with the Apple LaserWriter 8 Driver , access the printer features and allow the computer to communicate with the printer. An installation program for the PPDs and other software is provided on the CD. Use the Apple LaserWriter 8 Driver that comes with the computer.
HP LaserJet Utility
HP LaserJet Utility allows control of features that are not available in the driver. The illustrated screens make selecting printer features from the Macintosh computer easier than ever. Use the HP LaserJet Utility to do the following:
customize the printer control panel messages
name the printer, assign it to a zone on the network, download files and fonts, and change most of the printer settings
set a password for the printer
from the computer, lock out functions on the printer control panel to prevent unauthorized access (see the printer software help)
configure and set the printer for IP printing
Note The HP LaserJet Utility is not supported for the languages of Czech,
Korean, Japanese, Russian, Simplified Chinese, Traditional Chinese, or Turkish.
EN
Printer software
41
Software for networks
For a summary of available HP network installation and configuration software solutions, see the
HP JetDirect Print Server Administrator’s
Guide
. You can find this guide on the CD included with the printer.
HP Web JetAdmin
HP Web JetAdmin is a browser-based management tool and should be installed only on the network administrator’s computer. It can be installed and run on the following systems:
Microsoft Windows NT and Windows 2000
HP-UX
Sun Solaris
Red Hat Linux
SuSE Linux
HP Web JetAdmin is available from the Internet at
http://www.hp.com/go/webjetadmin
.
Note
For the latest list of supported host systems, visit HP Customer Care Online at http://www.hp.com/go/webjetadmin.
When installed on a host server, HP W eb JetAdmin can be accessed by any client through a supported web browser (such as Microsoft Internet Explorer 4.x or Netscape Navigator 4.x or later) by browsing to the HP Web JetAdmin host.
Use HP Web JetAdmin to do the following:
Install and configure printers that are connected to a network with an HP JetDirect print server. When installed on a supported Microsoft host system, HP Web JetAdmin will configure Novell NetWare parameters on the HP JetDirect print server and NetWare server.
Manage and troubleshoot network printers from any location.
UNIX
The HP JetDirect Printer Installer for UNIX is a simple printer installation utility for HP-UX and Solaris networks. It is available for download from HP Customer Care Online at
http://www.hp.com/support/net_printing
.
42 Chapter 1 - Printer basics
EN
EN
Overview
43
2
Printing tasks
Overview
This chapter presents
basic printing tasks
, such as:
selecting the output bin
loading the trays
printing on both sides of paper with the optional duplexer
printing on special paper, such as letterhead and transparencies
using the optional power envelope feeder
This chapter also introduces some
advanced printing tasks:
printing multiple originals
creating Quick Sets to save the printers setup information for different kinds of print jobs
printing pages with a watermark in the background
printing the first page of a document on a different kind of paper than the rest of the pages
printing multiple pages on one sheet of paper
printing booklets
printing with ZoomSmart
customizing what tray is used for printing
44 Chapter 2 - Printing tasks
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Selecting the output bin
The printer has two output locations: the rear output bin and the top output bin. To use the top output bin, be sure the rear output bin is closed. To use the rear output bin, open it.
If paper coming out of the top output bin has problems, such as
excessive curl, try printing to the rear output bin.
To avoid paper jams, do not open or close the rear output bin
while the printer is printing.
Printing to the top output bin
The top output bin collects paper face-down, in correct order. The top output bin should be used for most print jobs and for transparencies.
EN
Selecting the output bin
45
Printing to the rear output bin
The printer always prints to the rear output bin if it is open. Paper printed to this bin will be face-up, with the last page on top.
To open the rear output bin, grasp the handle at the top of the bin. Pull the bin down, and slide out the extension.
Printing from tray 1 to the rear output bin provides the straightest paper path (which can reduce curl). Opening the rear output bin might improve performance with the following:
envelopes
labels
small custom-size paper
postcards
paper heavier than 28 lb (105 g/m2)
Note
Opening the rear output bin disables the optional duple xer (if installed) and the top output bin.
46 Chapter 2 - Printing tasks
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Loading tray 1
Tray 1 is a multi-purpose tray that holds up to 100 sheets of paper, 10 env elopes , or 20 index cards. The printer’s default is to pull paper from tray 1 first. To change this, see Customizing tray 1 operation on page 69.
Tray 1 pro vides a con v enient w a y to print envelopes, transparencies, custom-size paper, or other types of media without having to unload the other trays. It can also be used just as a convenient additional input tray. For supported sizes of paper, see Supported sizes and weights of paper on page 189.
Note
To avoid paper jams, do not load trays while the printer is printing.
1 Open tray 1. 2 Pull out the tray extension. 3 Set the side guides to the desired
width.
4 Load paper in the tray.
Note
Make sure the paper fits under the tabs on the guides and not above the load level indicators.
Generally, load paper with the side to be printed up, and the top, short edge toward the printer. For information on loading special paper, see “Printing special paper on page 53.
5 Adjust the side guides so that they
lightly touch the paper stack but do not bend the paper.
1
2
3
4
5
EN
Loading trays 2, 3, and 4
47
Loading trays 2, 3, and 4
Trays 2, 3, and 4 are 500-sheet paper trays. Tray 3 is optional and comes with the 4100TN and 4100DTN models. Tray 4 is an additional 500-sheet option.
The trays adjust for six standard sizes of media, as well as for man y custom sizes (for details, see Supported sizes and weights of paper - trays 2, 3, and 4” on page 190). Three adjustments on the trays let the printer sense the paper size that is loaded.
Note
To avoid paper jams, do not load trays while the printer is printing.
1
Pull the tray completely out of the printer.
2
If the tray is not already set to the desired paper size, you will need to make up to three adjustments:
2A:
To adjust the width, squeeze the lever on the left guide and slide the guides into place to match the width of the paper.
2B:
To adjust the length, squeeze the lev er on the rear paper guide and slide it to the desired paper size until it clicks into place. Standard sizes are labeled. For A5-size paper, lift the metal backstop near the center of the tray.
2C:
To make the third adjustment, squeeze the blue tab located on the right side of the tray and move it to the correct position based on the paper size required.
Continued on the next page.
1
2A
2B
2C
48 Chapter 2 - Printing tasks
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3 Load paper into the tray. 4 Make sure the paper is flat in the tra y
at all four corners and below the front and back tabs.
5 Slide the tray back into the printer.
Note
If the tray is not properly adjusted, the printer might display an error message or paper might jam.
For paper orientation when you are printing on both sides, see “Printing both sides of paper (optional duplexer) on page 49. For information on loading special paper, see Printing special paper on page 53.
3
5
4
EN
Printing both sides of paper (optional duplexer)
49
Printing both sides of paper (optional duplexer)
The printer can automatically print on both sides of paper with an optional duplex printing accessory (duplexer). This is called duplexing.
The duplexer supports the following paper sizes: Letter, Legal, Executive, A4, and B5 (JIS). It does not support custom sizes.
Note
See the documentation included with the duplexer for installation instructions. Duplexing might require additional memory (see Printer memory and expansion on page 229).
The tray 2 dust cover must be removed when the optional duplexer is installed.
Installed Removed
50 Chapter 2 - Printing tasks
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Guidelines for printing both sides of paper
Note the following guidelines:
Do not print on both sides of labels, transparencies, envelopes,
vellum, or paper heavier than 28 lb (105 g/m
2
). Paper jamming might occur with these types of media, and damage to the printer might occur with labels.
You might need to configure the printer driver to recognize the
duplexer. (See the printer driver online help for details.)
To print on both sides of paper, make the selection from the
software or printer driver. (See the printer driver online help.)
If you do not use the printer driver that came with the printer, you
might need to change the Duplex setting from the P aper Handling Menu in the printer control panel to
DUPLEX=ON
. Also in the Paper Handling Menu, set Binding to long edge or short edge. (For more information, see Layout options for printing both sides of paper on page 52.)
Close the rear output bin to use the duplexer (see Selecting the output bin on page 44). Opening the rear output bin disables the duplexer.
EN
Printing both sides of paper (optional duplexer)
51
Placement for paper requiring a specific orientation
Several kinds of paper require a specific orientation when you duplexfor example, letterhead, preprinted paper, and paper with watermarks and prepunched holes. The duplexer prints the second side of paper first. Orient paper in the trays as shown below.
For tray 1, load the front side facing do wn and the top tow ard y ou. For all other trays, load the front side facing up and the top toward the printer.
Tray 1 Trays 2, 3, 4
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Layout options for printing both sides of paper
The four duplex orientation options are shown below. These options can be selected from the printer driver or from the printer control panel (set
BINDING
from the Paper Handling Men u and
ORIENTATION
from the Printing Menu).
Note When using Windows drivers, select Flip P ages Up to get the binding
options designated with (*) above.
2
3
5
25
3
3
5
2
3
5
2
4. Short-edge landscape
3. Short-edge portrait*
2. Long-edge landscape*
1. Long-edge portrait
1. Long-edge portrait This is the default printer setting, and the most common layout used, with every printed image oriented right side up. Facing pages are read from top to bottom on the left page, then from top to bottom on the right page.
2. Long-edge landscape This layout is often used in accounting, data processing, and spreadsheet applications. Every other printed image is oriented upside-down. Facing pages are read continuously from top to bottom.
3. Short-edge portrait This layout is often used with clipboards. Every other printed image is oriented upside-down. Facing pages are read continuously from top to bottom.
4. Short-edge landscape Each printed image is oriented right side up. Facing pages are read from top to bottom on the left page, then from top to bottom on the right page.
EN
Printing special paper
53
Printing special paper
This section discusses printing on types of paper that require special handling:
Printing small or narrow paper on page 53
Printing letterhead, prepunched, or preprinted paper (single­sided) on page 53
Printing envelopes on page 55
Printing labels on page 61
Printing transparencies on page 62
Printing cards, custom-size, and heavy paper” on page 63
Printing small or narrow paper
Follow the guidelines belo w if y ou will be printing primarily on small or narrow paper:
Use the 6,000-page toner cartridge (part number C8061A). Toner might leak if large quantities of small or narrow media are printed using the 10,000-page cartridge (part number C8061X). (See Ordering information on page 22.)
Print from tray 1 to the rear output bin if you experience problems such as paper jams or curl.
See Printing cards, custom-size, and heavy paper” on page 63 for further information on printing on non-standard sizes.
Printing letterhead, prepunched, or preprinted paper (single-sided)
When printing letterhead, prepunched, or preprinted paper, it is important to correctly orient the paper. For instructions, see the next page.
Note
Follow the guidelines in this section for printing on one side only. For guidelines on duplexing, see “Guidelines for printing both sides of paper on page 50.
54 Chapter 2 - Printing tasks
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For tray 1, load paper with the side-to-be-printed facing up, and the top, short edge toward the printer.
For all other tra ys , load paper with the side-to-be-printed f acing down, and the top edge toward y ou.
Paper orientation for tray 1
Paper orientation for trays 2, 3, and 4
EN
Printing special paper
55
Printing envelopes
With the optional envelope feeder, the printer will automatically feed up to 75 envelopes. To order an envelope feeder, see “Ordering information on page 22. To print with the envelope feeder, see Feeding envelopes automatically (optional envelope feeder)” on page 57. For envelope specifications, see Envelopes on page 197.
Many types of envelopes can be printed from tray 1. Up to 10 can be stacked in the tr a y. Printing performance depends on the construction of the envelope. Always test a few sample envelopes before purchasing a large quantity.
In the software, set margins at least 15 mm (0.6 in) from the edge of the envelope.
Open the rear output bin to get a straight paper path. This produces better results if enve lopes are curling.
If you print large quantities of envelopes continuously or if you interleave env elopes with wide media, y ou might need to select
SMALL
PAPER SPEED = SLOW
at the printer control panel. This setting reduces the throughput speed of narrow media to allow the heat generated from printing this media to dissipate. Although using this feature will slow your printer's throughput speed, it will help protect your printer from damage while ensuring excellent print quality.
WARNING!
Nev er use envelopes with coated linings, e xposed self-stick adhesives , or other synthetic materials. These items can emit noxious fumes.
CAUTION
Envelopes with clasps, snaps, windows, coated linings, exposed self­stick adhesiv es, or other synthetic materials can se v erely damage the printer.
To avoid jamming and possible printer damage, never try to print on both sides of an envelope.
Before y ou load envelopes, make sure they are flat and not damaged or stuck together. Do not use envelopes with pressure-sensitive adhesive.
56 Chapter 2 - Printing tasks
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Loading envelopes in tray 1
1 Open tray 1, but do not pull out the
extension. (Most envelopes feed best without the extension. How ev er , oversize envelopes might need the extension.)
2 Load up to 10 envelopes in the
center of tray 1 with the side-to-be­printed facing up, and the postage­end toward the printer. Slide the envelopes into the printer as far as they will go without forcing them.
3 Adjust the guides to touch the
envelope stack without bending the envelopes . Make sure the en v elopes fit under the tabs on the guides.
Note
If envelopes curl, use the rear output bin (see Printing to the rear output bin on page 45).
1
2
3
EN
Printing special paper
57
Feeding envelopes automatically (optional envelope feeder)
With the optional envelope feeder, the printer will automatically feed up to 75 envelopes. To print envelopes without an envelope feeder, see Printing envelopes on page 55.
The envelope feeder supports only standard-size envelopes (see Supported sizes and weights of paper - optional envelope f eeder on page 191).
Note
See the documentation included with the envelope feeder for installation instructions.
You might need to configure the printer driver to recognize the envelope feeder. See the printer driver online help for details.
Tray extension
Guides
Envelope weight
Release lever
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Inserting and removing the envelope feeder
1 Open tray 1. 2 Remove the plastic cover from the
printer. (Replace the co v er when the envelope feeder is not attached.)
3 Insert the envelope feeder into the
printer until it locks into place. (The connector on the top right side of the envelope feeder fits into the plug in the printer.) Pull gently on the envelope feeder to be sure that it is securely in place.
4 To remove the envelope feeder,
press the release button on the left side and pull the envelope feeder away from the printer.
1
2
3
4
EN
Printing special paper
59
Loading envelopes in the envelope feeder
Note
Print only on envelopes approv ed f or use in the printer (see Printing envelopes on page 55 and Envelopes” on page 197).
1
Fold down the tr a y e xtension. Lift the envelope weight.
2
Squeeze the release lev er on the left envelope guide and slide the guides apart.
3
Load envelopes into the envelope feeder with the side-to-be-printed facing up, and the postage end toward the printer. Push the envelopes into the envelope feeder as far as they will go without forcing them. Push the bottom envelopes in slightly farther than the top envelopes. (Stack them as shown.)
Continued on the next page.
1
2
3
60 Chapter 2 - Printing tasks
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4 Adjust the guides to touch the
envelopes without bending them. Make sure the env elope feeder is not overfilled.
5 Lower the envelope weight onto the
envelopes.
Note
Select the envelope size from the software application (if the setting is available), the printer driver, and the Paper Handling Menu in the printer control panel (see “Paper Handling Menu on page 210). To print by type and size of paper, see Printing by type and size of paper (locking trays) on page 70.
4
5
EN
Printing special paper
61
Printing labels
Use only labels recommended for use in laser printers. Make sure that labels meet the correct specifications (see “Labels” on page 196).
Do:
Print a stack of up to 50 labels from tray 1 or a stack of 50 to 100 labels from other trays.
Load labels in tray 1 with the side-to-be-printed f acing up , and the top, short edge toward the printer . F or other tra ys , load paper with the side-to-be-printed facing down, and the top edge toward you.
Try opening the rear output bin to reduce curl and other problems (see Printing to the rear output bin” on page 45).
Do not:
Do not load the trays to capacity because labels are heavier than paper.
Do not use labels that are separating from the backing sheet, wrinkled, or damaged in any way.
Do not use labels that have the backing sheet exposed. (Labels must cover the entire backing sheet with no exposed spaces.)
Do not feed a sheet of labels through the printer more than once. The adhesive backing is designed for only one pass through the printer.
Do not print on both sides of labels.
Do not print on sheets from which labels have been removed.
CAUTION
Failure to follow these instructions can damage the printer.
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Printing transparencies
Use only transparencies recommended for use in laser printers. For transparency specifications, see “Transparencies on page 196
Load transparencies face up in tray 1 with the top toward the
printer. Up to 50 transparencies can be loaded in tray 1.
A stack of 50 to 100 transparencies can be printed from tray 2, 3,
or 4 (although stacking more than 50 at a time is not recommended). Because transparencies are heavier than paper, do not load tray 2, 3, or 4 to capacity. Load them with the side-to­be-printed facing down, and the top edge toward you.
To prevent transparencies from becoming too hot or sticking
together, use the top output bin.
Remove each transparency from the output bin before printing another.
Do not feed transparencies through the printer more than once.
Print only on one side of a transparency.
Place transparencies on a flat surface to cool after remo ving them from the printer.
Select the transparency paper type from the printer driver so that the printer uses the low fuser mode that is best for printing them.
If two or more transparencies feed at the same time, try fanning
the stack.
EN
Printing special paper
63
Printing cards, custom-size, and heavy paper
Custom-size paper can be printed from any tray. For paper specifications, see Paper specifications on page 188.
The maximum paper weight is 199 g/m
2
(53 lb) from tray 1 and
105 g/m
2
(28 lb) from trays 2, 3, and 4.
Note
To prevent curl and other problems, heavy paper and very small custom-size paper should be printed from tray 1 to the rear output bin. Open the rear output bin to use it (see Printing to the rear output bin on page 45).
The printer control panel can be set for one custom size at a time. Do not load more than one size of custom paper into the printer.
Guidelines for printing custom-size paper
Do not attempt to print on paper smaller than 76 mm (3 in) wide or 127 mm (5 in) long.
In the software application, set page margins at least 4.23 mm (0.17 in) away from the edges.
Feed short-edge first.
Setting custom paper sizes
When custom paper is loaded, size settings need to be selected from the software application (the preferred method), the printer driver, and the printer control panel.
Tray Minimum size Maximum size
Tray 1 76 by 127 mm
(3 by 5 in)
216 by 356 mm (8.5 by 14 in)
Tray 2, 3, or 4 148 by 210 mm
(5.8 by 8.2 in)
216 by 356 mm (8.5 by 14 in)
64 Chapter 2 - Printing tasks
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Note Settings in the printer driver and software application ov erride control
panel settings. (Software application settings generally o verride printer driver settings.)
If the settings are not available from the software, set the custom paper size from the control panel:
1 From the Printing Menu set
CONFIGURE CUSTOM PAPER=YES
.
2 From the Printing Menu, select inches or millimeters as the unit of
measurement.
3 From the Printing Menu, set the X dimension (the front edge of
the paper) as shown in the figure abov e . The X dimension can be 76 to 216 mm (3 to 8.5 in).
4 Set the Y dimension (the side edge of the paper) as shown in the
figure above . The Y dimension can be 127 to 356 mm (5 to 14 in). For example, if the custom paper is 203 by 254 mm (8 by 10 in),
set X=203 mm and Y=254.
5 If custom paper is loaded into tray 1, set
TRAY 1 MODE=CASSETTE
and then set
TRAY 1 SIZE=CUSTOM
from the Paper Handling Menu in the printer control panel. See Customizing tray 1 operation on page 69.
If custom paper is loaded in tray 2, 3, or 4, be sure the paper siz e slider is set to Custom (see Loading trays 2, 3, and 4 on page 47).
X (front edge)
Y (side edge)
Feed short edge first
EN
Advanced printing tasks
65
Advanced printing tasks
This section will help you take full advantage of the printer’s features.
Using features in the printer driver
When you print from a software application, many of the printer’s features are available from the printer driver. To access Windows printer drivers, see Access the Windows printer driver on page 36.
Note
Certain printer features might not be available with all drivers. Check the drivers for available options.
Settings in the printer driver and software application generally ov erride control panel settings. (Software application settings generally o verride printer driver settings.)
Printer collation
The Printer Collation feature, only a vailable with a minimum of 32 MB of RAM or a hard disk accessory, allows multiple original prints (mopying) that provides you the following advantages:
reduces network traffic
faster return to application
all documents are original
Note
See the application or printer driver online help for specific steps.
RIP ONCE
RIP ONCE allows the print job to be processed one time at the printer. The RIP ONCE capability creates an image of the page then saves a compressed image of the page into memory. RIP ONCE is enabled when a minimum of 32 MB of RAM or a hard disk accessory is installed in the printer. Pages are printed by decompressing page images without pausing to process the print job again. The print job will print exactly the same ev ery time because the compressed image is not dependent on any other printer data.
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Saving printer setup information (Quick Sets)
Printer drivers allow you to save the printer settings you use most often as the default settings. For example, the driver might be set to print on letter size paper, portrait orientation, with automatic tray selection (from the first available tray).
Windows PCL 6 and PCL 5e printer drivers will allow you to save printer settings for multiple kinds of print jobs. F or e xample , y ou might want to create a Quick Set for enve lopes, or for printing the first page of a document on letterhead.
See the printer driver online help for more information on the Quick Sets feature.
Scaling page image (ZoomSmart)
Windows PCL 6 and PCL 5e printer drivers include a feature called ZoomSmart that lets you scale the page image from any page size to any page size. You can do this either by a numeric percentage or by specifying a different paper size scale.
See the printer driver online help for more information on the ZoomSmart feature.
Printing booklets
Windows PCL 6 and PCL 5e printer drivers let y ou control the printing of booklets when duplexing. You have the choice of binding on the left or right side on Letter, Legal, or A4 paper size.
See the printer driver online help for more information on this feature.
Printing with a watermark
A watermark is a notice, such as Top Secret, printed in the background of each page in a document. Check the driver for available options, or see the printer driver online help for more information.
EN
Advanced printing tasks
67
Different first page
Follow these instructions for printing a first page that is different from other pages in the print job.
1
For Windows, select “Use different paper for first page in your printer driver. Choose one tr ay (or Manual F eed) f or the first page and one of the other trays for the remaining pages. Place the paper for the first page in tray 1 (or whichever tray you selected). (For manual feed, place paper in tray 1 after the job is sent to the printer and the printer requests paper.) For loading tray 1, place the paper with the side-to-be-printed up, the top of the page facing the rear of the printer.
For Macintosh computers, select First from and “Remaining from in the print dialog box.
Note
Where and how you make selections depends on your software application or associated printer driver. (Some options may only be available through the printer driver.)
2
Load the paper for the remaining pages of the document into another tray. You may select the first and remaining pages by type of paper . F or more inf ormation, see Manually f eeding paper from tray 1 on page 71.
Printing multiple pages on one sheet of paper (n-up)
You can print more than one page on a single sheet of paper. This feature is available in some printer drivers, and provides a cost­effective way to print draft pages.
To print more than one page on a sheet of paper, look for a Layout or Pages Per Sheet option in the printer driver. (This is sometimes called 2-up, 4-up, or n-up printing.)
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Customizing what tray is used for printing
Understanding tray order
When the printer receives a print job, it selects the paper tra y b y trying to match the requested paper type and size with what has been loaded in the trays. Using an “autoselect” process, it searches all available input paper trays for the paper that satisfies the request, starting with the bottom tray and ending with the top tray (tr ay 1). The printer begins printing the job as soon as it finds the proper type/size.
If any paper is loaded in tray 1 and tray 1 is set to
FIRST
mode in the Paper Handling Menu, the printer will always pull paper from tray 1 first. (See the explanation of FIRST mode in Customizing tray 1 operation on page 69.)
If the search fails, the printer displa ys a message on the control panel requesting you to load the correct paper type/size. You can load that paper type/size, or you can override the request by entering a different type/size at the control panel.
If a tray runs out of paper during a print job, the printer automatically switches to any paper tray that contains the same paper type/size.
The autoselect process changes somewhat if you customize tray 1 operation (as explained in Customizing tr a y 1 operation” on page 69) or set tray 1 for manual f eed (as explained in Manually f eeding paper from tray 1 on page 71).
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Advanced printing tasks
69
Customizing tray 1 operation
The printer can be set to print from tray 1 as long as it is loaded, or to print only from tray 1 if the type of paper loaded is specifically requested. Set
TRAY 1 MODE=FIRST
or
TRAY 1 MODE=CASSETTE
in the Paper Handling Menu at the printer control panel (see “Paper Handling Menu on page 210).
Setting Explanation
TRAY 1 MODE=FIRST
Means that the printer usually pulls paper from tray 1 first unless it is empty or closed. If you do not keep paper in tray 1 all the time, or you use tr ay 1 only for manually feeding paper, keep the default setting of
TRAY 1 MODE=FIRST
in the Paper
Handling Menu.
TRAY 1 MODE=CASSETTE
Means that the printer treats tray 1 like trays 2, 3, and 4. Instead of looking for paper in tra y 1 first, the printer pulls paper from the tray that matches type and size settings selected from the software.
When
TRAY 1 MODE=CASSETTE
is set, an option
appears in the Paper Handling Menu to configure
size
as well as
type
settings for tray 1.
Through the printer driver, you can select paper from any tray (including tray 1) by type, size, or source. To print by type and size of paper, see Printing by type and size of paper (locking trays) on page 70.
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Printing by type and size of paper (locking trays)
You can configure the printer to select paper by type (such as plain or letterhead) and size (such as letter or A4), as opposed to source (a paper tray).
See Supported sizes and weights of paper on page 189 and Supported types of paper on on page 192.
Benefits of printing by type and size of paper
If you frequently use several different kinds of paper, once trays are set up correctly, you do not have to check which paper is loaded in each tray before you print. This is especially helpful when the printer is shared, and more than one person loads or removes paper.
Printing by type and size of paper is a way to be sure that print jobs always print on the desired paper. (Some older model printers hav e a feature which loc ks out” tr ays to prevent printing on the wrong paper. Printing by type and size of paper eliminates the need to lock out trays.)
To print by type and size of paper 1 Be sure to load the trays correctly and make all three
adjustments. (See the sections on loading paper, starting with Loading tray 1 on page 46).
2 From the Paper Handling Menu in the printer control panel, select
the paper type for each tray. If you are unsure what type you are loading (such as bond or recycled), check the label on the package of paper.
3 Select the paper size settings from the control panel.
Tray 1: If the printer has been set to
TRAY 1 MODE=CASSETTE
from the Paper Handling Menu, also set the paper size from the Paper Handling Menu. If custom paper is loaded, set the size of custom paper from the Printing Menu to match the paper loaded in tray 1. To print custom-size paper, see
Guidelines for printing custom-size paper on page 63.
Trays 2, 3, and 4: Paper size is automatically detected when
paper is properly loaded into the tray and the paper size adjustments have been made to match the paper size (see Loading trays 2, 3, and 4 on page 47 for information on tray adjustments). If custom paper is loaded, set the size of custom paper from the Printing Menu to match the paper loaded in the tray. Set the paper size slider in the tray to Custom. To print custom-size paper, see Guidelines for printing custom-size paper on page 63.
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Advanced printing tasks
71
Optional envelope f eeder
: Set the paper size from the P a per
Handling Menu.
4
From the software or printer driver, select the desired type and size of paper.
Note
The type and size settings can also be configured from HP Web JetAdmin software for netw orked printers. See the printer driver online help.
To print by type and size, it might be necessary to unload or close tray 1, or set
TRAY 1 MODE=CASSETTE
from the Paper Handling Men u in the printer control panel. For more information, see Customizing tray 1 operation on page 69.
Settings in the printer driver and software application ov erride control panel settings. (Software application settings generally o verride printer driver settings.)
Manually feeding paper from tray 1
The manual feed feature is another way of printing on special paper from tray 1. Setting manual feed to on either from the printer control panel or from the printer driver will stop the printer after each job is sent, allowing you time to load special media in tray 1. Press
G
O
to
continue printing. If there is already paper in tray 1 when you send the print job and the
printer control panel has
TRAY 1= FIRST
as the default configuration
for tray 1 operation, the printer will
not
stop and wait for paper to be
loaded. To use this feature, set
TRAY 1=CASSETTE
in the Paper Handling Menu (see the description of TRAY 1 MODE= FIRST” on page 210).
If you hav e selected
MANUAL FEED=ON
in the printer control panel, this setting will override the printer driver, and all print jobs sent to the printer will request manually fed paper in tray 1 unless a specific tray has been selected from the printer driver. If this feature is to be used only occasionally, it is best to set
MANUAL FEED=OFF
in the printer control panel and to select the manual feed option from within the printer driver on a job-by-job basis.
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Job retention features
To use the job retention features listed below, you must install a hard disk accessory in the printer and properly configure the drivers.
To support job retention features for complex jobs, HP recommends that you install additional memory (see Ordering information” on page 22).
CAUTION Make sure to identify your jobs in the printer driver before printing. Using
default names ma y ov erride previous jobs with the same def ault name or cause the job to be deleted.
Quick copying a job
The quick cop y f eature prints the requested number of copies of a job and stores a copy on the printer’s hard disk accessory. Additional copies of the job can be printed later. This feature can be turned off from the driver.
For more information about specifying the number of quick copy jobs that can be stored, see the
QUICK COPY JOBS
control panel item
described in Quick Copy Jobs Menu on page 206.
Printing additional copies of a quick copy job
To print additional copies of a job stored on the printers hard disk accessory from the control panel:
1 Press M
ENU
repeatedly until
QUICK COPY JOBS MENU
appears.
2 Press I
TEM
until the desired user or job name appears.
3 For Macintosh computers only: The user name appears on the
first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using I
TEM
, press -V
ALUE
+ until the desired job name appears.
4 Press S
ELECT
to select the job.
COPIES=1
appears.
5 Press -V
ALUE
+ until the desired number of copies appears.
6 Press S
ELECT
to print the job.
EN
Job retention features
73
Deleting a quick copy job
When a user sends a quick copy job, the printer overwrites any previous jobs with the same user and job name. If there is not a quick copy job already stored under the same user and job name and the printer needs additional space, the printer may delete other quick copy jobs starting with the oldest job. The default number of quick copy jobs that can be stored is 32. The number of quic k cop y jobs that can be stored is set from the control panel (see the description of
QUICK COPY JOBS=32
on page 221).
Note
If you turn the printer off, all quick cop y , proof and hold, and private jobs are deleted. A quick cop y job can also be deleted from the control panel or from HP Web JetAdmin.
1
Press M
ENU
repeatedly until
QUICK COPY JOBS MENU
appears.
2
Press I
TEM
until the desired user name appears.
3
For Macintosh computers only: The user name appears on the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using I
TEM
, press -V
ALUE
+ until the desired job name appears.
4
Press S
ELECT
to select the job.
COPIES=1
appears.
5
Press -V
ALUE
+ until
DELETE
appears.
6
Press S
ELECT
to delete the job.
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Proofing and holding a job
The proof and hold feature provides a quic k and easy wa y to print and proof one copy of a job and then print the additional copies.
To permanently store the job and prevent the printer from deleting it when space is needed for something else, select the Stored Job option in the driver.
Printing the remaining copies of a held job
The user can print the remaining copies of a job held on the printer’s hard disk accessory from the control panel.
1 Press M
ENU
repeatedly until
QUICK COPY JOBS MENU
appears.
2 Press I
TEM
until the desired user name appears.
3 For Macintosh computers only: The user name appears on the
first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using I
TEM
, press -V
ALUE
+ until the desired job name appears.
4 Press S
ELECT
to select the job.
COPIES=1
appears.
5 Press -V
ALUE
+ until the desired number of copies appears.
6 Press S
ELECT
to print the job.
EN
Job retention features
75
Deleting a held job
When a user sends a proof and hold job, the printer automatically deletes that user’s previous proof and hold job. If there is not a proof and hold job already for that job name and the printer needs additional space, the printer may delete other proof and hold jobs starting with the oldest one.
Note
If you turn the printer off, all quick cop y , proof and hold, and private jobs are deleted. A job can also be deleted from the control panel.
1
Press M
ENU
repeatedly until
QUICK COPY JOBS MENU
appears.
2
Press I
TEM
until the desired user name appears.
3
For Macintosh computers only: The user name appears on the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using I
TEM
, press -V
ALUE
+ until the desired job name appears.
4
Press S
ELECT
to select the job.
COPIES=1
appears.
5
Press -V
ALUE
+ until
DELETE
appears.
6
Press S
ELECT
to delete the job.
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Printing a private job
The private printing feature lets a user specify that a job is not printed until that user releases it using a 4-digit personal identification number (PIN) through the printer control panel. The user specifies the PIN in the driver and it is sent to the printer as part of the print job.
Specifying a private job
To specify that a job is private from the driver, select the Private Job option and type a 4-digit PIN.
Releasing a private job
The user can print a private job from the control panel. 1 Press M
ENU
repeatedly until
PRIVATE/STORED JOBS MENU
appears.
2 Press I
TEM
until the desired user name appears.
3 For Macintosh computers only: The user name appears on the
first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using I
TEM
, press -V
ALUE
+ until the desired job name appears.
4 Press S
ELECT
PIN:0000
appears.
5 Press -V
ALUE
+ to change the first number of the PIN, and then
press S
ELECT
. An * appears in place of the number . Repeat these
steps to change the remaining three numbers of the PIN.
COPIES=1
appears.
6 Press -V
ALUE
+ until the desired number of copies appears.
7 Press S
ELECT
to print the job.
EN
Job retention features
77
Deleting a private job
A private job is automatically deleted from the printers hard disk accessory after the user releases it for printing, unless the user selects the Stored Job option in the driver.
Note
If you turn the printer off, all quick cop y , proof and hold, and private jobs are deleted. A private job can also be deleted from the printer control panel before it is ever printed.
1
Press M
ENU
repeatedly until
PRIVATE/STORED JOBS MENU
appears.
2
Press I
TEM
until the desired user name appears.
3
For Macintosh computers only: The user name appears on the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using I
TEM
, press -V
ALUE
+ until the desired job name appears.
4
Press S
ELECT
to select the job.
PIN:0000
appears.
5
Press -V
ALUE
+ to change the first number of the PIN, and then
press S
ELECT
. An * appears in place of the number . Repeat these
steps to change the remaining three numbers of the PIN.
COPIES=1
appears.
6
Press -V
ALUE
+ until
DELETE
appears.
7
Press S
ELECT
to delete the job.
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Storing a print job
The user can download a print job to the printers hard disk accessory without printing it. The user can then print the job at any time through the printer control panel. For example , a user ma y want to download a personnel form, calendar, time sheet, or accounting form that other users can access and print.
To store a print job permanently on the hard disk accessory, select the Stored Job option in the driver when printing the job.
Printing a stored job
The user can print a job stored on the printers hard disk accessory from the control panel.
1 Press M
ENU
repeatedly until
PRIVATE/STORED JOBS MENU
appears.
2 Press I
TEM
until the desired user name appears.
3 For Macintosh computers only: The user name appears on the
first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using I
TEM
, press -V
ALUE
+ until the desired job name appears.
4 Press S
ELECT
to select the job name.
COPIES=1
appears. 5 Press -V
ALUE
+ until the desired number of copies appears.
6 Press S
ELECT
to print the job.
EN
Storing a print job
79
Deleting a stored job
Jobs stored on the printers hard disk accessory can be deleted from the control panel.
1
Press M
ENU
repeatedly until
PRIVATE/STORED JOBS MENU
appears.
2
Press I
TEM
until the desired user name appears.
3
For Macintosh computers only: The user name appears on the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using I
TEM
, press -V
ALUE
+ until the desired job name appears.
4
Press S
ELECT
to select the job.
COPIES=1
appears.
5
Press -V
ALUE
+ until
DELETE
appears.
6
Press S
ELECT
to delete the job.
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Printing with the optional HP Fast InfraRed Receiver
The optional HP Fast InfraRed Receiver enables wireless printing from any IRD A-compliant portable device (such as a laptop computer) to the HP LaserJet Series printers.
The printing connection is maintained by positioning the sending infrared (FIR) port within operating range. Note that the connection can be blocked by objects such as a hand, paper, direct sunlight, or any bright light shining into either FIR port.
Note For more information, see the user guide that came with the HP Fast
InfraRed Receiver. If your operating system does not have infrared software installed,
contact your computer manufacturer for drivers and installation instructions.
Setting up to print with Windows 9x
Before launching the InfraRed Driver, complete the following steps:
1 Click Start, click Settings, and then click Printers. 2 Select the HP LaserJet 4100, 4100N, 4100TN, or 4100DTN as
your default printer.
3 While in the same Printers folder, choose Properties/Details,
and make sure that Virtual Infrared LPT Port is selected.
4 Select the file to print.
Setting up to print with Macintosh computers
The first step for setting up an infrared printer is creating a Desktop Printer icon using the Desktop Printer Utility. By default, the Desktop Printer Utility is located in the Apple Extras/Apple LaserWriter folder on the hard drive.
Printer IR will not be an option if the Infrared Control Panel and extensions are not active. In addition, the infrared print capability is possible only with the HP LaserWriter version 8.6 driver or later.
1 Launch the Desktop Utility. 2 Select Printer IR (Infrared) and click OK.
EN
Printing with the optional HP Fast InfraRed Receiver
81
3
Change
PostScript Printer Description (PPD) File
to match the
printer.
4
On the
File
menu, select
Save
.
5
Enter a name and location for the desktop printer icon and click
OK
.
Note
Once the icon is on the desktop (or saved elsewhere), printer options need to be manually configured. This step is essentially the same as selecting
Configure
after setting up a printer in the Chooser. To set the
options, highlight the Desktop Printer icon and select
Change Setup
from the
Printing
menu.
Printing a job
1
Align your laptop computer (or other portable device equipped with an IRDA-compliant FIR window) within 1 meter (3 feet) maximum of the HP Fast InfraRed Receiver. The FIR window must be at an angle of within +/- 15 degrees relative to the printer to ensure an effective connection for printing.
2
Print the job. The status indicator on the HP Fast InfraRed Receiver lights up, and, after a short delay, the printer status panel displays
PROCESSING JOB
.
If the status indicator does not light up, realign the HP Fast InfraRed Receiver with the FIR port on the sending device, resend the print job , and maintain the alignment of all devices. If you have to move the equipment (for example, to add paper), make sure that all devices remain within the range of operation to maintain the connection.
If the connection is interrupted before your print job is complete, the HP Fast InfraRed Receiver status indicator turns off. You have up to 40 seconds to correct the interruption and continue the job. If the connection is resumed within this time, the status indicator lights up again.
Note
The connection is permanently broken if the sending port is moved out of operating range or if anything passing between the ports blocks transmission for more than 40 seconds. (This block could be a hand, paper , or even direct sunlight.) Depending on the size of the job , printing with the HP F ast InfraRed Receiv er may be slo wer than printing with a cable connected directly to the parallel port.
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Interrupting and resuming printing
The job interrupt and resume feature lets you tempor arily stop the job that is currently printing in order to print another job through an FIR connection. When the FIR job is finished printing, the interrupted job resumes printing.
To interrupt the job at the printer, connect to the FIR port on the printer and send a job to the printer. The printer stops printing the current job when it reaches the end of the copy it is printing. The printer then prints the job sent over the FIR connection. When the printer is done printing that job, it resumes printing the original job with multiple copies where it left off.
EN
Overview
83
3
Printer maintenance
Overview
This chapter explains basic printer maintenance:
managing the toner cartridge
cleaning the printer
cleaning the fuser (manual and automatic)
performing preventative maintenance
configuring alerts
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Managing the toner cartridge
HP toner cartridges
When you use a genuine new HP toner cartridge (part number C8061A or C8061X), you can obtain the following types of supplies information:
amount of toner remaining
estimated number of pages remaining
number of pages printed
other supplies information
Non-HP toner cartridges
Hewlett-Packard Company cannot recommend use of non-HP toner cartridges, either new or remanufactured. Because they are not HP products, HP cannot influence their design or control their quality. Service or repair required as a result of using a non-HP toner cartridge will not be covered under the printer warranty.
When you use a non-HP toner cartridge, the printer is unable to report on the number of pages that can still be printed with the amount of toner left in the cartridge. The toner level estimate will only be an approximate percentage.
If the non-HP toner cartridge was sold to you as a genuine HP product, please call HP’s fraud hotline (see HP fraud hotline on page 161).
Toner cartridge authentication
The printer will let you know that a cartridge is not a genuine HP toner cartridge when you insert it in the printer. If you insert a used HP cartridge from another HP printer, the printer can take up to 20 printed pages to receive the message authenticating that the cartridge is a genuine HP part.
If the printer control panel message states that this is not a genuine HP toner cartridge and you believe you purchased an HP cartridge, call the HP fraud hotline at 1-887-219-3183 (toll-free in North America).
EN
Managing the toner cartridge
85
Toner cartridge storage
Do not remove the toner cartridge from its package until you are ready to use it. The shelf life of a cartridge in an unopened package is approximately 2.5 years.
CAUTION
To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.
Toner cartridge life expectancy
The life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at 5% coverage, an HP toner cartridge lasts an average of 10,000 or 6,000 pages, depending on which toner cartridge is installed. (A typical business letter is about 5% coverage.) This assumes that print density is set to 3 and EconoMode is off. (These are the def ault settings. F or details on other settings, see the description of
ECONOMODE
and
TONER DENSITY
in
Print Quality Menu on page 217.) At any time, y ou can v erify life e xpectancy b y chec king the toner le v el,
as described below.
Checking the toner level
You can check the toner level using the printer control panel, the embedded web server, printer software, or HP Web JetAdmin.
Using the printer control panel
1
Press M
ENU
until
INFORMATION MENU
appears.
2
Press I
TEM
until PRINT SUPPLIES STATUS PAGE appears.
3
Press S
ELECT
to print the supplies status page. See “Supplies status page on page 154 for information on the supplies status page.
Using the embedded web server
1
In your web browser, enter the IP address for the printer home page. This takes you to the printer status page. (See “Accessing the embedded web server on page 252.)
2
On the left side of the screen, click
Supplies Status
. This takes you to the supplies status page, which provides toner level information. See Supplies status page” on page 154 for information on the supplies status page.
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Using printer software
Three things are required to use this feature:
the Supplies Information and Ordering software must be
installed on your computer (use the custom installation option to install this software)
the printer must be directly connected to your computer (parallel)
you must have access to the World Wide Web
1 At the bottom right of your screen (in the system tray), double-
click the Printer icon. This opens the status window.
2 On the left side of the status window, click the Printer icon from
which you wish to obtain status.
3 At the top of the status window, click the Supplies link. You can
also scroll down to Supplies Status.
Note If you want to order supplies, click Order Supplies. This opens a
browser that produces a URL from which to purchase consumables. Select the supplies you wish to order and finish the ordering process.
Using HP Web JetAdmin
In HP Web JetAdmin, select the printer device. The device status page shows toner level information.
Cartridge interaction (shaking)
When you install a toner cartridge for the first time, gently shake it from side to side to distribute the toner evenly inside the cartridge. Due to new cartridge design, this is the only time you will need to shake the cartridge.
EN
Managing the toner cartridge
87
Toner low and toner out conditions
When toner is low
When toner is low, the printer control panel displays a
TONER LOW
message and the printer continues to print. The message first appears when about 15% of the toner remains in the cartridge (about 1,500 pages remaining for the 10,000-page cartridge and about 900 pages remaining for the 6,000-page cartridge at 5% page coverage).
You might prefer to have the printer stop instead of continuing when the
TONER LOW
message first appearsfor example, if you want print quality to remain consistently high during print jobs or if you do not want toner to run out during a long print job. To configure the printer to stop, change the
TONER LOW
menu item on the Print Quality Menu
from
CONTINUE
to
STOP
(see TONER LOW= CONTINUE on page 219).
Then when
TONER LOW
appears, the printer will stop printing. You can
resume printing by pressing G
O
.
When toner is out
When the toner cartridge runs out of toner, the printer control panel displays a
TONER OUT
message and the printer stops printing. You
can continue printing the current job by pressing G
O
. The message continues to appear for every job until you take one of the following actions:
replace the toner cartridge
press GO (the printer will print the current job)
If you want the printer to continue printing when TONER OUT appears, change the
TONER OUT
menu item on the Print Quality Menu from
STOP
to
CONTINUE
(see TONER OUT= STOP on page 219). Subsequent
jobs will continue to print indefinitely while
TONER OUT
is display ed.
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Cleaning the printer
General guidelines
Follow the cleaning procedure on the following page every time you change the toner cartridge or whenever print quality problems occur. As much as possible, keep the printer free from dust and debris.
Clean the outside of the printer with a slightly water-dampened
cloth.
Clean the inside with a dry, lint-free cloth.
CAUTION Do not use ammonia-based cleaners on or around the printer.
While cleaning the printer, be careful not to touch the transf er roller (the black, rubber roller located underneath the toner cartridge). Skin oils on the roller can cause print quality problems.
EN
Cleaning the printer
89
Cleaning procedure
1
Turn the printer off and unplug the power cord.
2
Open the top cover and remove the toner cartridge.
WARNING!
Avoid reaching too far into the printer. The adjacent fusing area might be hot!
CAUTION
To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.
3
Wipe any dust or dirt off the paper feed guides (shaded areas) with a dry, lint-free cloth.
Note
If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. (Hot water sets toner into fabric.)
4
Using the green handle, lift the paper access plate and wipe off any residue with a dry, lint-free cloth.
Continued on the next page.
2
3
4
1
90 Chapter 3 - Printer maintenance
EN
5 Reinstall the toner cartridge, close
the top cover, plug the power cord in, and turn the printer on.
5
EN
Cleaning the fuser
91
Cleaning the fuser
Run the printer cleaning page to keep the fuser free of toner and paper particles that can sometimes accumulate. Accumulation of toner and particles can cause specks to appear on the front or back side of your print jobs (see “Specks” on page 130).
To ensure optimum print quality, HP recommends that you use the cleaning page every time you replace the toner cartridge or on an automatic schedule that you can set up.
You can run a cleaning page in two ways:
manually as needed from the printer control panel
automatically according to an interval that you set
The cleaning procedure takes about 2.5 minutes to complete. A message on the control appears while the cleaning is taking place (either
PROCESSING CLEANING PAGE
or
PROCESSING AUTO CLEANING
PAGE
).
Running the cleaning page manually
In order for the cleaning page to work properly, print the page on copier grade paper (not bond, heavy, or rough paper).
To run the cleaning page manually:
1
At the printer control panel, press M
ENU
until
PRINT QUALITY
MENU
appears.
2
Press I
TEM
until
CREATE CLEANING PAGE
appears.
3
Press S
ELECT
to create the cleaning page. A page with a black
stripe prints.
4
Follow the instructions on the cleaning page to complete the cleaning process.
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Running the cleaning page automaticall y
Using the procedure below, you can set the printer to print cleaning pages automatically at an interval that you choose.
In order for the cleaning page to run without intervention, you must keep the selected size and Plain paper type available in the printer.
The printer will not interrupt a printing job in process. You can discard the output page created by the automatic cleaning
process. To set the cleaning page to run automatically: 1 At the printer control panel, press M
ENU
until
PRINT QUALITY
MENU
appears.
2 Press I
TEM
until
AUTO CLEANING PAGE=OFF
appears.
3 Press -V
ALUE
+ to change
OFF
to
ON
and then press S
ELECT
.
4 Press I
TEM
until
AUTO CLEANING FREQUENCY=2000
appears.
The default frequency is e v ery 2,000 pages. To change this value, press -V
ALUE
+ up or down. The options are 1,000, 2,000, 5,000,
10,000, and 20,000 pages.
5 Once you have selected the page frequency, press S
ELECT
to
save the choice.
6 Press I
TEM
once again until
CLEANING PAGE SIZE=LETTER
appears. You can choose to run the cleaning page on either Letter size or
A4 size.
7 Press -V
ALUE
+ to select either A4 or Letter and then press
S
ELECT
to save your selection.
EN
Performing preventative maintenance
93
Performing preventative maintenance
You should replace certain parts when the
PERFORM PRINTER
MAINTENANCE
message appears on the printer control panel. This will
help ensure that your printer maintains optimum performance. The maintenance message will appear every 200,000 pages. To
check the number of pages the printer has printed, print either a configuration page or a supplies status page (see “Configuration page on page 152 or Supplies status page on page 154 for details).
To order the printer maintenance kit, see Ordering information on page 22. The kit includes:
fuser
rollers (transfer, pickup, and feed)
instructions
Note
The printer maintenance kit is a consumable item and is not covered under warranty.
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Configuring alerts
You can use HP Web JetAdmin or the printers embedded web server to configure the system to alert you of problems with the printer. The alerts take the form of e-mail messages to the e-mail account or accounts that you specify.
You can configure the following:
the device you want to monitor (in this case, the printer)
what alerts are to be received (for example , alerts for paper jams,
paper out, toner low, toner out, and cover open)
the e-mail account to which the alerts should be forwarded
For See the following
HP Web JetAdmin
HP Web JetAdmin on page 41 f or general information about HP Web JetAdmin
HP Web JetAdmin online help f or details on alerts and how to set them up
Embedded web server
Embedded web server on page 251 for general information about the embedded web server
Embedded web server online help for details on alerts and how to set them up
EN
Overview
95
4
Problem solving
Overview
This chapter will help you to troubleshoot and solve printer problems.
Clear paper jams
Occasionally, paper can jam during printing. This section will help you to locate paper jams, properly clear them from the printer , and solve repeated paper jams.
Understand printer messages
Many different messages can appear on the printer control panel display. Some messages tell the printers current status, such as
INITIALIZING
. Other messages require an action, such as
CLOSE TOP COVER
. Many of these messages are self-explanatory. However, some messages indicate a problem with the printer, or request further action or description. This section lists these types of messages, and tells what to do if a message persists.
Correct output quality problems
The printer should produce print jobs of the highest quality. If print jobs do not look sharp and clear, def ects such as lines , specks, or smears appear on the page, or paper is wrinkled or curled, use this section to troubleshoot and solve the output quality problem.
Determine printer problems
Before you can fix a printer problem, you must understand where the problem lies. Use the flowchart in this chapter to determine the printer problem, and then follow the corresponding troubleshooting suggestions.
Check printer configuration
From the printer , you can print information pages, which giv e details about the printer and its configuration.
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Clearing paper jams
If the printer control panel displays a paper jam message, look for paper in the locations indicated in the figure on the next page, then see the procedure for clearing the paper jam. You might need to look for paper in other locations than indicated in the paper jam message. If the location of the paper jam is not obvious, look first in the top cover area underneath the toner cartridge.
When clearing paper jams, be very careful not to tear the paper. If a small piece of paper is left in the printer, it could cause additional jams. If paper jams are a recurring problem, see Solving repeated paper jams on page 110.
Note The top cover of the printer must be opened and then closed to clear
a paper jam message.
EN
Clearing paper jams
97
Paper jam locations
1
Top cover and toner cartridge area
2
Optional envelope feeder
3
Input tray areas
4
Optional duplexer
5
Output areas (top and rear)
6
Fuser area
Note
Loose toner might remain in the printer after a paper jam and cause output quality problems. These should clear up within a few pages.
5
1
2
3
4
6
Front
Back
98 Chapter 4 - Problem solving
EN
Clearing jams from the top cover and toner cartridge areas
1 Open the top cover and remove the
toner cartridge.
CAUTION
To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.
2 Use the green handle to lift the
paper access plate.
3 Slowly pull the paper out of the
printer. Do not tear the paper.
Note
If paper is difficult to remove, try clearing it from the input tray area (see Clearing jams from the input tray areas on page 102).
Avoid spilling loose toner. Using a dry, lint-free cloth, clean any loose toner that might have fallen into the printer.
If loose toner falls into the printer, it might cause temporary problems with print quality. Loose toner should clear from the paper path after a few pages are printed.
If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. (Hot water sets toner into fabric.)
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