user guide
hp LaserJet 1200 series products
HP LaserJet 1200 Series
Printer and Print•Copy•Scan
Products
User Guide
© Copyright Hewlett-Packard
Company 2002
All Rights Reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.
A user of the Hewlett-Packard printer associated with this user guide is granted a license to: a) print hard copies of this user guide for PERSONAL, INTERNAL or COMPANY use subject to the restriction not to sell, re-sell or otherwise distribute the hard copies; and b) place an electronic copy of this user guide on a network server, provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the Hewlett-Packard printer associated with this user guide.
Publication number: C7045-Online
Edition 3: February 2002
Warranty
The information contained in this document is subject to change without notice.
Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.
Trademark Credits
Adobe® , Acrobat® , PostScript® , and Adobe Photoshop® are trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions.
Arial® , Monotype® , and Times New Roman® are U.S. registered trademarks of the Monotype Corporation.
CompuServe™ is a U.S. trademark of CompuServe, Inc.
Helvetica™ , Palatino™ , Times™ , and Times Roman™ are trademarks of Linotype AG and/or its subsidiaries in the U.S. and other countries.
Microsoft® , MS Windows, Windows® , Windows NT® , and MS-DOS® are U.S. registered trademarks of Microsoft Corporation.
LaserWriter® is a registered trademark of Apple Computer, Inc.
TrueType™ is a U.S. trademark of Apple Computer, Inc.
ENERGY STAR® is a U.S. registered service mark of the U.S. EPA.
Netscape is a U.S. trademark of Netscape Communications Corporation.
Unix® is a registered trademark of The Open Group.
Hewlett-Packard Company
11311 Chinden Boulevard
Boise, Idaho 83714 U.S.A.
Contents
1 Getting to know the printer
Understanding the printer’s features and benefits . . . . . . . . . . 12 Print with excellent quality . . . . . . . . . . . . . . . . . . . . . . . . . 12 Save Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Save money. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Create professional documents . . . . . . . . . . . . . . . . . . . . . 12 Expand your printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Identifying the printer’s components . . . . . . . . . . . . . . . . . . . . 14 Printer control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Printer input trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Printer media guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Printer output paths . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Toner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Choosing paper and other media. . . . . . . . . . . . . . . . . . . . . . . 20 Loading media into the input trays . . . . . . . . . . . . . . . . . . . . . . 21 Main input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Priority input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Specific types of media . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Turning the power off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Understanding voltage conversions . . . . . . . . . . . . . . . . . . . . . 22 Accessing the printer properties (driver) and help . . . . . . . . . . 23 Printer properties (driver). . . . . . . . . . . . . . . . . . . . . . . . . . 23 Software For Macintosh Computers . . . . . . . . . . . . . . . . . 24 Printer online help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Printing a configuration page . . . . . . . . . . . . . . . . . . . . . . . . . . 26
2 Getting to know the copier/scanner
Understanding the copier/scanner’s features and benefits . . . 28 Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Identifying the copier/scanner’s components . . . . . . . . . . . . . . 29 Copier/scanner control panel. . . . . . . . . . . . . . . . . . . . . . . 30 Media input tray, guides, and output bin . . . . . . . . . . . . . . 31 Copier/scanner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Supported media sizes and types . . . . . . . . . . . . . . . . . . . . . . 32 Precautions for copying and scanning . . . . . . . . . . . . . . . . . . . 33 Loading originals in the copier/scanner . . . . . . . . . . . . . . . . . . 34
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Contents 3 |
Getting to know the software . . . . . . . . . . . . . . . . . . . . . . . . . . 35 HP LaserJet Director
(Windows 98, 2000, Millennium, NT 4.0, and
Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 To turn off the HP LaserJet Director . . . . . . . . . . . . . . . . . 36 HP LaserJet Document Manager
(Windows 98, 2000, Millennium, NT 4.0, and
Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Quick Copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 HP LaserJet Copier (Copy Plus) . . . . . . . . . . . . . . . . . . . . 38 HP LaserJet Director Toolbox
(Windows 9x, 2000, Millennium, and NT 4.0) . . . . . . . 38 HP LaserJet Device Configuration. . . . . . . . . . . . . . . . . . . 39 HP LaserJet Photo Center
(Windows 9x, 2000, Millennium, and NT 4.0) . . . . . . . 40 Accessing the online help . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
3 Getting to know the print server
Understanding the print server’s features and benefits . . . . . . 44 Using network protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Identifying the print server’s components. . . . . . . . . . . . . . . . . 45 Installing the print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Installing and configuring the network software . . . . . . . . . . . . 47
Install the software on a network . . . . . . . . . . . . . . . . . . . . 47 Install the printer and server . . . . . . . . . . . . . . . . . . . . . . . 47 Using the embedded web server . . . . . . . . . . . . . . . . . . . . . . . 48 Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Compatible Web Browsers . . . . . . . . . . . . . . . . . . . . . . . . 49 Starting the embedded web server . . . . . . . . . . . . . . . . . . . . . 49 Using HP Web JetAdmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Additional configuration and management tools . . . . . . . . . . . 50 Using BOOTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Benefits of using BOOTP. . . . . . . . . . . . . . . . . . . . . . . . . . 50 Configuring the BOOTP server . . . . . . . . . . . . . . . . . . . . . 51 Bootptab file entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Using DHCP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 UNIX systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Windows systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Windows NT 4.0 server . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Windows 2000 server . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Enabling or disabling DHCP . . . . . . . . . . . . . . . . . . . . . . . 59 Moving to another network. . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
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4 Media
Optimizing print quality for media types . . . . . . . . . . . . . . . . . . 62 Printing transparencies and labels . . . . . . . . . . . . . . . . . . . . . . 63 Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Printing letterhead or preprinted forms. . . . . . . . . . . . . . . . . . . 66 Printing custom-sized media or cardstock . . . . . . . . . . . . . . . . 67
5 Printing tasks
Printing with manual feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Printing on both sides of the paper (manual duplexing) . . . . . . 71 Printing watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Accessing the watermark feature . . . . . . . . . . . . . . . . . . . 74
Printing multiple pages on a single sheet of paper
(N-up printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Accessing the multiple pages per sheet feature
(Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Accessing the multiple pages per sheet feature
(Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Printing booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Canceling a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Understanding print quality settings . . . . . . . . . . . . . . . . . . . . . 79 Using EconoMode (Save Toner) . . . . . . . . . . . . . . . . . . . . . . . 80
6 Scanning tasks
Starting a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Working with scanned items . . . . . . . . . . . . . . . . . . . . . . . 83 Scanning to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Using the e-mail feature
(Windows 98, 2000, Millennium, NT 4.0) . . . . . . . . . . 84 Using the e-mail feature (Mac OS) . . . . . . . . . . . . . . . . . . 84 Editing scanned text (Optical Character Recognition) . . . . . . . 85
Using the OCR feature
(Windows 98, 2000, Millennium, NT 4.0, and
Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Storing scanned text or images . . . . . . . . . . . . . . . . . . . . . . . . 87
Using the Store feature
(Windows 98, 2000, Millennium, NT 4.0, and
Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Acquiring an image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . 88 Enhancing the scanned image in HP Document Manager . . . 89 Accessing the image enhancement features. . . . . . . . . . . 89
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Adding annotations to scanned images . . . . . . . . . . . . . . . . . . 90 Accessing the annotation features. . . . . . . . . . . . . . . . . . . 90 Canceling scan jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
7 Copying tasks
Understanding copying features . . . . . . . . . . . . . . . . . . . . . . . 92 Using the Quick Copy feature . . . . . . . . . . . . . . . . . . . . . . . . . 92 Quick Copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Using HP LaserJet Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Accessing HP LaserJet Copier . . . . . . . . . . . . . . . . . . . . . 94 Accessing HP LaserJet Copy Plus . . . . . . . . . . . . . . . . . . 94 Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . 96 Canceling copy jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
8 Managing the toner cartridge
Using HP toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 HP policy on non-HP toner cartridges . . . . . . . . . . . . . . . . 98 Storing toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Toner cartridge life expectancy . . . . . . . . . . . . . . . . . . . . . 98 Recycling toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Saving toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Redistributing toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Changing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . 101
9 Troubleshooting the printer
Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Pages did not print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Pages printed, but there was a problem . . . . . . . . . . . . . 104 Printer light patterns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Error messages on the screen. . . . . . . . . . . . . . . . . . . . . 107 Common Macintosh Problems . . . . . . . . . . . . . . . . . . . . 109 Selecting an Alternate PostScript Printer
Description (PPD) . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Troubleshooting PostScript (PS) Errors . . . . . . . . . . . . . . . . 114 Paper handling problems. . . . . . . . . . . . . . . . . . . . . . . . . 116 Printed page is different than what appeared on screen . 118 Improving print quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Cleaning the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Cleaning the printer media path. . . . . . . . . . . . . . . . . . . . 127 Clearing printer media jams . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Changing the pickup roller . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Cleaning the pickup roller. . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Changing the printer separation pad . . . . . . . . . . . . . . . . . . . 134
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10 Troubleshooting the copier/scanner
Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Scanning problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Copying problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 The scanner did nothing . . . . . . . . . . . . . . . . . . . . . . . . . 139 No preview appeared on the screen . . . . . . . . . . . . . . . . 141 Scanned image is of poor quality. . . . . . . . . . . . . . . . . . . 142 Part of the image did not scan or text is missing . . . . . . . 144 The text cannot be edited . . . . . . . . . . . . . . . . . . . . . . . . 145 The scan takes too long. . . . . . . . . . . . . . . . . . . . . . . . . . 146 Error messages appear on the screen . . . . . . . . . . . . . . 147 No copy came out of the printer or the scanner
did nothing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Copies are blank, missing images, or faded . . . . . . . . . . 149 Improving copy/scan quality. . . . . . . . . . . . . . . . . . . . . . . . . . 150 Preventing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Identifying and correcting copy/scan defects. . . . . . . . . . 151 Paper handling problems. . . . . . . . . . . . . . . . . . . . . . . . . 154 Cleaning the copier/scanner . . . . . . . . . . . . . . . . . . . . . . . . . 155 Clearing copier/scanner jams. . . . . . . . . . . . . . . . . . . . . . . . . 156 Replacing the copier/scanner separation pad . . . . . . . . . . . . 158 Removing the copier/scanner . . . . . . . . . . . . . . . . . . . . . . . . 159 Closing the left side panel . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
11 Troubleshooting the print server
Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164 HP JetDirect 175X configuration page. . . . . . . . . . . . . . . 165 Understanding the print server’s light patterns. . . . . . . . . . . . 166 Using a print server configuration page . . . . . . . . . . . . . . . . . 167 Printing a print server configuration page . . . . . . . . . . . . 167 Understanding the print server configuration page . . . . . . . . 167 Status field error messages . . . . . . . . . . . . . . . . . . . . . . . 167 Page sections and messages . . . . . . . . . . . . . . . . . . . . . 168 General HP JetDirect information . . . . . . . . . . . . . . . . . . 169 USB port information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171 Network statistics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 TCP/IP protocol information. . . . . . . . . . . . . . . . . . . . . . . 173 IPX/SPX protocol information . . . . . . . . . . . . . . . . . . . . . 177 AppleTalk protocol information . . . . . . . . . . . . . . . . . . . . 179 Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180 Verifying your hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 The printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 The print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Verify printing when attached to a computer . . . . . . . . . . 186 Verify scanning over the network. . . . . . . . . . . . . . . . . . . 186
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12 Service and support
Availability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188 Hardware service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188 Extended warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188 Guidelines for repacking the printer . . . . . . . . . . . . . . . . . . . . 189 Service information form . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 Hewlett-Packard Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Customer Support and product repair assistance
(U.S. and Canada) . . . . . . . . . . . . . . . . . . . . . . . . . . 191 European Customer Support Center . . . . . . . . . . . . . . . . 192 In-country/region support numbers . . . . . . . . . . . . . . . . . 193 Online services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195 Obtaining software utilities and electronic information. . . 196 Hewlett-Packard direct ordering for accessories
or supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196 Hewlett-Packard Support Assistant compact disc . . . . . . 197 Hewlett-Packard service information . . . . . . . . . . . . . . . . 197 Hewlett-Packard SupportPack. . . . . . . . . . . . . . . . . . . . . 197 HP FIRST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197
Worldwide country/region sales and service offices. . . . . . . . 199
Appendix A Printer specifications
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206 FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 Environmental Product Stewardship Program . . . . . . . . . . . . 210 Protecting the Environment . . . . . . . . . . . . . . . . . . . . . . . 210 Material safety data sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . 212 Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213 Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . 213 Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . 214 Canadian DOC regulations . . . . . . . . . . . . . . . . . . . . . . . 214 Korean EMI statement . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 Laser statement for Finland . . . . . . . . . . . . . . . . . . . . . . . 215
Appendix B Printer and copier/scanner specifications
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218 FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221 Environmental Product Stewardship Program . . . . . . . . . . . . 222 Protecting the environment . . . . . . . . . . . . . . . . . . . . . . . 222
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Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223 Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . 223 Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . 224 Canadian DOC regulations . . . . . . . . . . . . . . . . . . . . . . . 224 Korean EMI statement . . . . . . . . . . . . . . . . . . . . . . . . . . . 224 Laser statement for Finland . . . . . . . . . . . . . . . . . . . . . . . 225
Appendix C Print server specifications
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228 FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231 European community . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231 Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232 Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . 232 Canada DOC regulations. . . . . . . . . . . . . . . . . . . . . . . . . 234 Japan VCCI Class 1 regulations . . . . . . . . . . . . . . . . . . . 234 Korean EMI statement . . . . . . . . . . . . . . . . . . . . . . . . . . . 234 Taiwan Class A notice . . . . . . . . . . . . . . . . . . . . . . . . . . . 234 Chinese safety statement . . . . . . . . . . . . . . . . . . . . . . . . 235
Appendix D Media specifications
Printer media specifications . . . . . . . . . . . . . . . . . . . . . . . . . . 238 Supported media sizes (printer) . . . . . . . . . . . . . . . . . . . . . . . 239 Guidelines for using media. . . . . . . . . . . . . . . . . . . . . . . . . . . 239 Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239 Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242 Card stock and heavy media . . . . . . . . . . . . . . . . . . . . . . 243
Appendix E Memory (DIMM)
Installing a DIMM (memory) . . . . . . . . . . . . . . . . . . . . . . . . . . 246 Testing the DIMM installation . . . . . . . . . . . . . . . . . . . . . . . . . 248 Removing a DIMM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249
Appendix F Warranty and licensing
Hewlett-Packard software license agreement . . . . . . . . . . . . 252 Hewlett-Packard limited warranty statement . . . . . . . . . . . . . 254 Limited warranty for toner cartridge life . . . . . . . . . . . . . . . . . 256
Appendix G Accessories and ordering information
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Appendix H Scanner resolution and color
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264 Resolution and color guidelines . . . . . . . . . . . . . . . . . . . . . . . 265 Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266 Color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267
Index
10 Contents |
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1 Getting to know the printer
This chapter provides information on the following topics:
●Understanding the printer’s features and benefits
●Identifying the printer’s components
●Choosing paper and other media
●Loading media into the input trays
●Turning the power off
●Understanding voltage conversions
●Accessing the printer properties (driver) and help
●Printing a configuration page
Note |
See the HP LaserJet Getting Started Guide that came with your printer |
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for installation instructions. |
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11 |
Understanding the printer’s features and benefits
Congratulations on the purchase of your new product. The
HP LaserJet 1200 series provides the following benefits.
Print with excellent quality
●Print 1200 dots per inch.
●PCL-5e, PCL-6, and Postscript Level 2 emulation are already installed on the printer.
●The printer automatically determines and switches to the appropriate language for the print job.
Save Time
●Fast printing at 15 pages per minute (ppm) for letter size pages and 14 ppm for A4 size pages.
●No waiting. The first page is out in less than 10 seconds.
Save money
●Use EconoMode to save toner.
●Print multiple pages on a single sheet of paper (N-up printing).
Create professional documents
●Use watermarks, such as Confidential, to protect your documents.
●Print booklets. You can use this feature to easily print the pages in the order required to create cards or books. Once printed, all you have to do is fold and staple the pages.
●Print the first page on different media than the rest of the pages.
12 Chapter 1 Getting to know the printer |
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Expand your printer
You can add functionality to your HP LaserJet product in the following ways:
●Add copy/scan functionality with the HP copy/scan attachment (C7046A).
●Make your printer or Print●Copy●Scan product available on the network with the HP JetDirect print server (J6035A).
●Add memory using the memory DIMM slot:
•8 MB (C7842A)
•16 MB (C7843A)
•32 MB (C7845A.)
•64 MB (C7846A)
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Understanding the printer’s features and benefits 13 |
Identifying the printer’s components
1. |
Printer control panel |
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2. |
Long media extension (output bin) |
1 |
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3. |
Toner door |
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4. |
Priority input tray |
8 |
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5. |
Side media guides for the main input tray |
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6. |
Long media support for the main input tray |
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7. |
Main input tray |
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8. |
Side media guides for the priority input tray |
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7
6
9. |
Release levers |
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10. |
Connection to scanner (optional) |
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11. |
Left side panel |
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12. |
Parallel port |
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13. |
USB port |
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14.Power receptacle
15.Power switch (220-240 volt printers)
16. Straight-through output door |
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2
3
4
5
10
15 |
14 |
13 |
12 |
11 |
14 Chapter 1 Getting to know the printer |
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Printer control panel
The printer control panel is comprised of two lights and one lighted button. These lights produce patterns that identify your printer’s status.
Ready light (green)
Go button and light (green)
Attention light (amber)
●Go button and light: To print a configuration page or to continue printing while in manual feed mode, press and release the Go button.
●Ready light: Indicates that the printer is ready to print.
●Attention light: Indicates printer media input tray is empty, toner door is open, toner cartridge is missing, or other errors.
Note |
See Printer light patterns for a description of the light patterns. |
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Identifying the printer’s components 15 |
Printer input trays
Main input tray
The enclosed main input tray, located in front of the printer, holds up to 250 sheets of 20 lb paper, multiple envelopes, or other media.
Priority input tray
You should use the priority input tray when feeding up to 10 sheets of 20 lb paper or when printing single envelopes,
postcards, labels, or transparencies. You can also use the priority input tray to print the first page on different media than the rest of the document.
Note |
The printer automatically prints from the priority input tray before |
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printing from the main input tray. |
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See Media for more information about media types. |
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16 Chapter 1 Getting to know the printer |
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Printer media guides
Both input trays have side media guides. The main input tray also has a rear media guide. Media guides ensure that the media is correctly fed into the printer and that the print is not skewed (crooked on the media). When loading media, adjust the media guides to match the width and length of the media that you are using.
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Identifying the printer’s components 17 |
Printer output paths
Output bin
The output bin is located on the top of the printer. Printed media is collected here in the correct sequence when the straight-through output door is closed. Use the output bin when printing normal and large, collated documents.
Pull out for long media.
Straight-through output path
The straight-through output path is useful when you are printing envelopes, transparencies, heavy media, or any media that tends to curl when printed. Printed media exits in reverse order when the straight-through output door is open.
Note |
Printed media does not stack when you use the straight-through output |
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path. The media drops to the surface below unless you remove each |
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sheet as it exits the printer. |
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18 Chapter 1 Getting to know the printer |
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Toner door
The toner door is located on the front of the printer. You must open the toner door to access the toner cartridge, clear jams, and clean the printer. To open the toner door, firmly grasp the left and right sides and pull the toner door toward you.
Note |
You will feel some resistance when opening the toner door. Opening |
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the toner door conveniently lifts the toner cartridge for easy removal. |
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Identifying the printer’s components 19 |
Choosing paper and other media
HP LaserJet printers produce excellent print quality documents. You can print on a variety of media, such as paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies, and custom-sized media. The following are the supported media sizes:
●Minimum: 76 by 127 mm (3 by 5 in.)
●Maximum: 216 by 356 mm (8.5 by 14 in.)
Properties such as weight, grain, and moisture content are important factors that affect printer performance and quality. To achieve the best possible print quality, only use high-quality media designed for laser printers. See Printer media specifications for detailed paper and media specifications.
Note |
Always test a sample of the media before you purchase large quantities. |
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Your media supplier should understand the requirements specified in |
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the Guidelines for Paper and Other Print Media (HP part number |
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5963-7863). See Printer media specifications for more information. |
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20 Chapter 1 Getting to know the printer |
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Loading media into the input trays
CAUTION
Note
Main input tray
The main input tray holds up to 250 pages of 20 lb paper or fewer pages of heavier media (25 mm or less stack). Load media with the top forward and the side to be printed facing up. To prevent jams and skewing, always adjust the side and rear media guides.
Priority input tray
The priority input tray holds up to 10 pages of 20 lb paper or one envelope, transparency, or card. Load media with the top forward and the side to be printed facing up. To prevent jams and skewing, always adjust the side media guides.
If you try to print on media that is wrinkled, folded, or damaged in any way, a jam might occur. See Printer media specifications for more information.
When you add new media, make sure that you remove all of the media from the input tray and straighten the stack of new media. This helps prevent multiple sheets of media from feeding through the printer at one time, reducing media jams.
Specific types of media
●Transparencies and labels: Load transparencies and labels with the top forward and the side to be printed facing up. See Printing transparencies and labels for more information.
●Envelopes: Load envelopes with the narrow, stamp side forward and the side to be printed facing up. See Printing envelopes for more information.
●Letterhead or preprinted forms: Load with the top forward and the side to be printed facing up. See Printing letterhead or preprinted forms for more information.
●Cards and custom-sized media: Load with the narrow side forward and the side to be printed facing up. See Printing custom-sized media or cardstock for more information.
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Loading media into the input trays 21 |
Turning the power off
If the printer requires 110-127 volts of power, you must unplug the printer to turn the power off. If the printer requires 220-240 volts, you can switch the printer off (the switch is located on the left side of the power plug) or unplug it.
WARNING! To ensure safety when working inside the printer for any reason, unplug the printer.
Understanding voltage conversions
Because of the different specifications, Hewlett-Packard does not offer a voltage conversion or support the voltage conversion of the U.S. version of the HP LaserJet family of printers for foreign use. If you plan on using the equipment outside of the United States, Hewlett-Packard advises you to purchase the products in the country/region where you will use them.
CAUTION Check your printer’s voltage requirement before you plug it in. Printers that require 110-127 volts of power will not work with 220-240 voltage outlets.
22 Chapter 1 Getting to know the printer |
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Accessing the printer properties (driver) and help
This section provides information on the following topics:
● Printer properties (driver)
● Printer online help
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Printer properties (driver) |
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Printer properties control the printer. You can change the default |
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settings, such as media size and type, printing on both sides of |
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the paper (manual duplexing), printing multiple pages on a single |
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sheet of paper (N-up printing), resolution, and watermarks. You |
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can access the printer properties in the following ways: |
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● Through the software application that you are using to print. |
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This only changes the settings for the current software |
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application. |
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● Through the Windows® operating system. This changes the |
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default settings for all future print jobs. |
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Note |
Because many software applications use a different method of |
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accessing the printer properties, the following section describes the |
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most common methods used in Windows 9x, 2000, Millennium, NT® |
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4.0, and Mac OS. |
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Windows 9x, 2000, Millennium, and NT 4.0
●Change the settings for the current software application:
From within the software application, click File, Print, and Properties. (Although the steps can vary between software applications, this is the most common method.)
●Change the default settings for all future print jobs: Click
Start in the Windows system tray, Settings, and Printers. Right-click the printer icon that you want to change, and click Properties. (Many of the features in Windows NT are also in the Document Defaults menu.)
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Accessing the printer properties (driver) and help 23 |
Software For Macintosh Computers
PostScript Printer Description Files (PPDs)
PPDs, in combination with the LaserWriter 8 driver, access the printer features and allow the computer to communicate with the printer. An installation program for the PPDs is provided on the HP LaserJet 1200 Series CD.
Accessing the print driver
1From the Apple menu, select the Chooser.
2Click the LaserWriter icon.
3Click the HP LaserJet 1200 Series icon.
4Click Setup to make changes to the printer’s settings.
Note |
If you use the LaserWriter 8 print driver, you will lose scanner |
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capabilities. |
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HP LaserJet Utility
HP LaserJet Utility allows control over features that are not available in the driver. The illustrated screens make selecting printer features from the Macintosh computer easier than ever. Use the HP LaserJet Utility to do the following:
●Name the printer, assign it to a zone on the network, download files and fonts, and change most of the printer settings. See the HP LaserJet Utility help.
●From the computer, lock out functions on the printer to prevent unauthorized access.
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Printer online help
Printer properties online help
The printer properties (driver) online help includes specific information about the functions in the printer properties. This online help guides you through the process of changing your printer’s default settings.
To access the printer properties help system, open the printer properties and click Help.
Print●Copy●Scan Online help
The HP LaserJet 1220 online help includes information for all of the printing, copying, and scanning software applications.
To access the HP LaserJet 1220 online help, use any of the following methods:
●Program Group in Windows 9x and NT 4.0: Click Start, Programs, HP LaserJet 1220, and LaserJet 1220 Online
Help.
●HP LaserJet Director: Click the right mouse button on the HP LaserJet Director toolbar then select Help from the context menu.
●LaserJet Document Manager: Click Help from the main menu.
●Mac OS: Turn on Balloon help.
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Accessing the printer properties (driver) and help 25 |
Printing a configuration page
Among other items, the configuration page provides all of the printer configuration settings, verification that the scanner is attached, a sample of the print quality, and information about the printer’s page counts. You can also use the configuration page to verify that the printer is printing correctly.
To print a configuration page while the printer is in the Ready state, press and release the Go button on the printer control panel.
26 Chapter 1 Getting to know the printer |
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2 Getting to know the copier/scanner
This chapter provides information on the following topics:
●Understanding the copier/scanner’s features and benefits
●Identifying the copier/scanner’s components
●Supported media sizes and types
●Precautions for copying and scanning
●Loading originals in the copier/scanner
●Getting to know the software
●Accessing the online help
Note |
See the HP LaserJet Getting Started Guide that came with your |
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copier/scanner for hardware and software installation instructions. |
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Understanding the copier/scanner’s features and benefits
Scan
You can use HP software to perform the following tasks, increasing your efficiency:
●Easily attach documents to e-mail with one click
●Edit text (Optical Character Recognition)
●Store and manage documents electronically with HP LaserJet Document Manager
●Enhance scanned photos with HP LaserJet Photo Center
Copy
You can make Quick Copies when copying your most frequently used type of original. You can use HP LaserJet Copy software to customize and make multiple copies.
●Simple and convenient (Quick Copy)
•Load the original and press a single button
●Powerful copier software (Copy Plus)
•Make multiple copies
•Enable collation
•Reduce or enlarge
•Adjust the contrast
•Set the copy quality
•Make color copies by sending them to a color printer
28 Chapter 2 Getting to know the copier/scanner |
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