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Basic Operation Guide
After you finish reading this guide, store it in a safe place for future reference. |
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How to Use This Manual
How to Use This Manual
This manual describes the following functions, operations, and maintenance procedures.
•Functions that can be operated from the touch panel display of the machine
•Remote UI functions that can operate the machine from a computer
•Printing from a computer
•Routine Maintenance Procedures
•Clearing paper jams/staple jams
Store this manual next to the machine so it can be used when the user encounters trouble operating the machine.
*Some functions explained in this manual may require optional equipment.
*Screen shots used in this manual may differ from the ones you actually see.
Contents
■ Before You Start Using This Machine
What This Machine Can Do• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •10 Main Power and Energy Saver Key• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •12 Parts and Their Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •14 Control Panel and Touch Panel Display • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •18 Main Menu Screen Settings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •23 Changing Settings According to Your Needs • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •25
■ Flow of Basic Operations
How to Make a Copy• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •28 Things You Can Do with the Copy Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •30 Sending a Fax • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •34 Things You Can Do with the Fax Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •36 Sending Scanned Data (E-Mail/I-Fax/File Servers) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •40 Things You Can Do with the Scan and Send Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •42 Storing Scanned Data• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •46 Things You Can Do with the Scan and Store Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •48 Printing Stored Data • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •50 Sending Stored Data• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •52 Things You Can Do with the Access Stored Files Functions (File Operation)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •54 Things You Can Do with the Access Stored Files Functions (Print) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •55 Things You Can Do with the Access Stored Files Functions (Send) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •58 Operating the Machine from a Computer (Remote UI) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •60 Printing from a Computer • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •62
■ Routine Maintenance
Loading Paper • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •66 Replacing the Stamp Cartridge (Duplex Color Image Reader Unit-F1) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •104 Replacing the Staple Cartridge (For Optional Products) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •107 Removing Staple Waste (Staple Finisher-K1/Booklet Finisher-K1)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •120 Removing Punch Waste (Puncher Unit-BF1) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •122 Removing Punch Waste (External 2/3 Hole Puncher-A1) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •124 Removing Trim Waste (Inner Booklet Trimmer-A1)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •126 Replacing the Toner Cartridge • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •128 Routine Cleaning • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •135 Consumables• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •144
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■ Troubleshooting
Clearing Paper Jams • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •150 Reducing the Frequency of Paper Jams • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •241 Clearing Staple Jams (For Optional Products)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •242 If Memory Becomes Full During Scanning • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •254 When an Error Message Is Displayed• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •256 When an Error Code Is Displayed• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •257 Printer/Fax Driver Troubleshooting • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •258 Service Call Message• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •259 Frequently Asked Questions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •266
Manual This Use to How
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How to Use This Manual
Refer to the following manuals included with your machine according to your needs.
●Before Using This Machine
■Describes precautions for using the machine.
■Includes the specifications of the machine.
Before Using This Machine
Read this guide first.
Please read this guide before operating this product. |
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After you finish reading this guide, store it in a safe place for future reference. |
ENG |
●Setup Guide
■Describes the settings required before using functions, such as the network settings for sending e-mail.
■Describes how to add applications and update the firmware.
Setup Guide
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After you finish reading this guide, store it in a safe place for future reference. |
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●Basic Operation Guide (This Manual)
■Provides an overview of the functions and describes the basic operations.
■Describes the maintenance and troubleshooting procedures for the machine.
Basic Operation Guide
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After you finish reading this guide, store it in a safe place for future reference. |
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●e-Manual
■ Describes all the functions of the machine. Also provided with a
search function that is useful for finding and checking information.
■Includes “Practical Workflows,” which introduces flows of practical operations using functions of the machine.
●Driver Installation Guide
■Provides instructions on installing the printer, fax, and other drivers.
• Printer Driver Installation Guide
• Mac Printer Driver Installation Guide
•Fax Driver Installation Guide
•Network ScanGear Installation Guide
■Included on the same CD-ROM as each driver.
Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.
Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. To use the machine safely, always pay attention to these warnings.
Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.
Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly, and avoid damage to the machine or property.
Indicates a clarification of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.
Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.
Manual This Use to How
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How to Use This Manual (e-Manual)
● Follow the procedure below to install the e-Manual.
● Windows
1. Insert the e-Manual CD-ROM into your computer. 2. Select the language for the e-Manual.
3. Select [Install].
If you select [Display Manuals], the e-Manual is displayed without installation. 4. Read the License Agreement, and then click [Yes].
The e-Manual is saved in the [Documents]* folder on your computer. If the shortcut icon is created on the Desktop or if the [index. html] file is double-clicked, the e-Manual is displayed.
*The folder name differs, depending on your operating system. The folder name is [Documents] if you are using Windows Vista/7 and [My Documents] if you are using Windows 2000/XP.
●Macintosh
1. Insert the e-Manual CD-ROM into your computer.
2. Drag-and-drop the [iRADV_C9280 PRO_Manual_us] folder to the location you want to save it.
3. Double-click the index.html file inside the [iRADV_C9280 PRO_Manual_us] folder to display the e-Manual.
•Depending on the operating system you are using, a security protection message may appear. In this case, allow the content to be displayed.
•When you start the e-Manual, the following page (the top page) appears.
■If the e-Manual (CD-ROM) Does Not Start
The CD-ROM auto run function may be disabled. In this case, perform the following procedure.
• Windows 7
1. Click [Start] on the task bar click [Computer]. 2. Double-click the e-Manual icon.
3. Double-click [Maninst.exe].
• Windows XP/Vista
1. Click [Start] on the taskbar click [My Computer]. 2. Double-click the e-Manual icon.
3. Double-click [Maninst.exe].
• Windows 2000
1. Double-click [My Computer] on the desktop. 2. Double-click the e-Manual icon.
3. Double-click [Maninst.exe].
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1 Enter keyword(s) here |
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Enter a keyword in the search dialog box, and press |
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This section includes the introduction of functions of the machine for |
search results page is displayed. |
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each purpose. |
2Select from functions
The instructions of each function and operation method are described.
3[Top]
The top page of the e-Manual is displayed.
4[Site map]
The site map of the e-Manual is displayed.
5[Help]
The usage of the e-Manual is displayed.
6[Glossary]
The glossary is displayed.
7First of all…
9[Office Locations]
Inquiries for the machine are displayed.
10 [Trademarks]
The trademarks are displayed.
11 [Copyright]
The information of copyrights is displayed.
12 [Disclaimers]
The disclaimers are displayed.
This section describes the required information to use the machine, and the information of optional product and software.
■ Performing a Search
Enter a keyword in the entry field which is located at the top of the “Top page” or on the search area in the “Topic page,” and then click 
to display the search results.
■Printing a Topic Page
•On a topic page, you can print by category or by topic.
•Depending on the settings of the Web browser, the background color and images of the topic page may not be printed.
Manual This Use to How
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MEMO
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Before You Start Using This Machine
Before You Start Using This |
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What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Main Power and Energy Saver Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
External View• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 14 |
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Upright Control Panel• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 18 |
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Main Menu Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Changing Settings According to Your Needs. . . . . . . . . . . . . . . . . . . . . . . . 25
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Before You Start Using This Machine
What This Machine Can Do
Revolutionary Documentation Work with an Evolving Multitasking Machine
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The imageRUNNER ADVANCE C9280 PRO/C9270 PRO/C7270/C7260 incorporates a rich array of input and output features that can greatly enhance your efficiency. Equipped with features that meet the needs of document work in a digitized office, the imageRUNNER ADVANCE C9280 PRO/C9270 PRO/C7270/ C7260 represents the ultimate in a color digital multitasking machines.
● Copy
You can make two-sided copies from one-sided originals or copy two pages onto one side of the paper to reduce printing cost. There are other modes, such as the Collate modes. (p. 28)
● Fax
Scanned documents as well as stored files and computer data can be sent by facsimile. You can also send documents to multiple addresses and forward received facsimile to another destination. Also, by using Remote Fax sending function, you can share the Fax function on the same network. (p. 34)
●Send Documents (E-Mail/Fax/I-Fax/File
Server/Store in Mail Box)
You can send scanned documents by e-mail or I-fax, as well as store them on a network file server. You can also store sent documents in the Mail Box. (p. 40)
● Use Memory Media
You can scan and store documents in the memory media connected to the USB port. You can also print stored files directly from the memory media. (p. 46, p. 50)
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● Use Mail Box (Store/Print/Send)
You can store scanned documents or data from a computer in a mail box. You can print documents stored in a mail box, and sent them to other destinations. (p. 46, p. 50)
● Use Advanced Box
You can set a file format to the scanned document so that it can be accessed from your computer. You can also store files in the Advanced Box with a file format that can be used on your computer.
The stored data can be shared by accessing it from a computer. The Advanced Box can also be accessed from other imageRUNNER
ADVANCE machines for operations, such as printing stored data. (p. 46, p. 50)
● Use Remote Scanner
You can use this machine as a remote scanner by TWAIN compatible computer software. You can scan up to 11” x 17” in size at a resolution of 600 x 600 dpi. (See e-Manual > Scanner.)
● Print Secured File
You can send print data protected with a PIN/password from a computer to the machine. This data can be printed only by entering the correct PIN/password on the machine. This enables you to print without unauthorized people viewing your data. (See e-Manual > Secure Print.)
●Printing a Fax/I-Fax File in the Memory RX inbox
If Memory RX is set, files received by Fax/I-Fax function are not printed, but stored in the Memory RX Inbox. You can print the stored files whenever necessary. This can help prevent outputs being forgotten at the machine. (See e-Manual > Fax/I-Fax Inbox.)
● Use Hold
You can hold (temporarily store) data for print jobs in the machine. For more information, see the e-Manual.
* Some functions explained in this manual may require optional equipment.
● View Web Page
You can use this machine to browse Web pages from the touch panel display of the machine or print PDF files on the Web pages. (See e-Manual > Web Access.)
Machine This Using Start You Before
11
Main Power and Energy Saver Key
This section describes how to use the main power switch and the Energy Saver key.
Do not connect or disconnect the power cord with wet hands, as this may result in electrical shock.
● How to Turn ON the Main Power
Make sure that the power plug is firmly inserted into the power outlet and that the Security Key is in the ON positions (turn it to the right) if it is inserted into the machine, and then turn ON the main power of the machine following the procedure below.
1.Open the main power switch cover.
2.Press the main power switch to the “I” side.
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• If you are using a login service, log in using the procedure for the login service you are using.
• If the main power indicator on the control panel does not light even though the main power switch is ON, be sure to check the breaker to see if it is OFF.
•If you want to turn OFF the main power and then back ON again, wait for at least 10 seconds after the main power indicator is turned OFF before turning ON the main power.
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● Shutting Down the Machine
This machine performs a procedure to protect hard disk when the machine is shut down. This enables the machine to be shut down safely, even if there are any jobs being processed, or a MEAP application is running while the machine is shutting down.
1.Open the main power switch cover.
2.Press the main power switch to the “
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3.Close the main power switch cover.
•Do not turn the main power OFF while using the Fax/I-Fax function. Sending or receiving I-fax or fax documents cannot be done when the main power is turned OFF.
•If the message <Backing up stored data from the Remote UI...> is displayed on the touch panel display, do not turn the main power OFF. This may cause the machine to fail to back up the stored data.
•Data stored in the machine may be damaged if the Advanced Box is accessed by another imageRUNNER ADVANCE machine or a computer immediately before the machine shuts down.
•The machine may take some time to completely shutdown. Do not unplug the power cord until the main power indicator of the machine is OFF.
•If the main power is turned OFF during scanning or printing, a paper jam may occur.
•If you set [Quick Startup Settings for Main Power] to ‘On’ in [Preferences] (Settings/Registration), the tone sounds when turning OFF the main power of the machine. (Depending on the situations, the machine does not startup quickly and the tone does not sound.)
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● Energy Saver Key
If the machine is idle for a certain period of time, the machine will enter the Auto Sleep mode to minimize energy consumption. Press 
(Energy Saver) to cancel the Sleep mode and resume normal machine operations.
Upright Control Panel
Control Panel (Flat)
Machine This Using Start You Before
13
Parts and Their Functions
This section provides you with the names and functions of all the parts of the machine.
External View
For the imageRUNNER ADVANCE C9280 PRO/C9270 PRO
The Duplex Color Image Reader Unit-F1 and Copy Tray-P1 are attached:
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For the imageRUNNER ADVANCE C7270/C7260
The Duplex Color Image Reader Unit-F1 and Copy Tray-P1 are attached:
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1USB Port (1)
Use the USB port to connect a USB device.
2Control Panel
Includes the keys, touch panel display, and indicators required for operating the machine. (See “Control Panel and Touch Panel Display,” on p. 18.)
3Main Power Switch
Press to the “I” side to turn the power ON. (See “Control Panel and Touch Panel Display,” on p. 18.)
4Security Key (Optional)
For managing the use of the machine and preventing unauthorized copies.
5Multi-Purpose Tray
Use the multi-purpose tray to feed paper manually, and for loading nonstandard paper stock, such as envelopes.
6Main Unit’s Lower Right Cover
Open this cover when clearing a paper jam inside the main unit.
7Main Unit’s Upper Right Cover
Open this cover when clearing a paper jam inside the main unit.
8Paper Drawer 3, 4
Holds up to 550 sheets of paper (20 lb bond (80 g/m2)).
9Paper Drawer 1, 2 (Right/Left)
Holds up to 1,100 sheets of paper (20 lb bond (80 g/m2)).
10 LAN Port
Use a LAN cable to connect the machine to a network.
11 USB Port (2)
Use the USB port to connect external hard disks and other devices to the machine.
12 USB Connector
Use a USB cable to connect the machine to a computer.
13 Left Cover
Open this cover when clearing a paper jam inside the main unit.
14 Breaker
Detects excess current or leakage current.
15 Test Button
Press this button to periodically test the circuit breaker.
16 LINE 4
Use this port to connect the Super G3 3rd/4th Line Fax Board to the machine.
17 LINE 3
Use this port to connect the Super G3 3rd/4th Line Fax Board to the machine.
18 LINE 2
Use this port to connect the Super G3 2nd Line Fax Board to the machine.
19 LINE 1
Use this port to connect a fax line to the machine.
Machine This Using Start You Before
15
Parts and Their Functions
Internal View
THe Duplex Color Image Reader Unit-F1 and Copy Tray-P1 are attached to the imageRUNNER ADVANCE C9280 PRO/C9270 PRO.
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1Front Cover
Open this cover to clear a paper jam in the fixing transport unit.
2Fixing Transport Unit
Pull the fixing transport unit out to clear a paper jam.
3Toner Replacement Cover
Open this cover to replace the toner cartridge.
4Toner Cartridge
When toner runs out, pull out the toner cartridge, and replace it with a new one.
Machine This Using Start You Before
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Control Panel and Touch Panel Display
This section provides you with the names and functions of all the parts of the control panel and touch panel display.
Upright Control Panel |
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1 Processing/Data Indicator |
6 Numeric keys |
Flashes or blinks green when the machine is performing operations, and maintains a steady green light when fax data is stored in memory.
Press to enter numerical values.
2Error Indicator
Flashes or lights if there is an error in the machine. When the Error indicator flashes, follow the instructions that appear on the touch panel display. When the Error indicator maintains a steady red light, contact your local authorized Canon dealer.
7Clear key
Press to clear entered values or characters.
8Main Power Indicator
Lights when the main power is turned ON.
3Settings/Registration key
Press to specify settings/registration.
4Energy Saver key
Press to set or cancel the Sleep mode. Lights when the machine enters the Sleep mode.
5Counter Check key
Press to display the copy and print count totals on the touch panel display.
9Edit Pen
Use when operating the touch panel display, such as to enter characters. If you lose the edit pen, contact your local authorized Canon dealer. Do not use an object with a sharp end on the control panel, such as a pencil or ballpoint pen, in place of the edit pen.
10 Stop key
Press to stop a job in progress, such as a scan, copy, or fax (scanning only) job.
11 Start key
Press to start an operation.
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12 Reset key
Press to restore the standard settings of the machine.
13 ID (Log In/Out) key
Press to log in/out when a login service such as Department ID Management or SSO-H has been set.
14 Touch Panel Display
The settings screen for each function is shown on this display. Eight function keys are displayed by default.
15 Brightness Adjustment Dial
Use to adjust the brightness of the touch panel display.
16 Volume Settings key
Press to display the screen for adjusting settings, such as the transmission volume and fax sending/receiving alarm volume.
17 Status Monitor/Cancel key
Press to check the status of jobs or to cancel print jobs. Also, press to check status of the machine, such as checking the amount of paper remaining.
18 Quick Menu key
Press to retrieve favorite functions stored in Quick Menu. Also, if you are using authentication, Quick Menu set for each individual user can be displayed.
19 Main Menu key
Press to return to the Main Menu screen, such as when you want to switch functions.
Machine This Using Start You Before
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Control Panel and Touch Panel Display
Control Panel (Flat)
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1 Energy Saver key |
7 Start key |
Press to set or cancel the Sleep mode. Lights when the machine enters the Sleep mode.
Press to start an operation.
2USB Port
Use the USB port to connect a USB device.
3Settings/Registration key
Press to specify settings/registration.
4Counter Check key
Press to display the copy and print count totals on the touch panel display.
5Clear key
Press to clear entered values or characters.
8Edit Pen
Use when operating the touch panel display, such as to enter characters. If you lose the edit pen, contact your local authorized Canon dealer. Do not use an object with a sharp end on the control panel, such as a pencil or ballpoint pen, in place of the edit pen.
9Main Power Indicator
Lights when the main power is turned ON.
10 Error Indicator
Flashes or lights if there is an error in the machine. When the Error indicator flashes, follow the instructions that appear on the touch panel display. When the Error indicator maintains a steady red light, contact your local authorized Canon dealer.
6Stop key
Press to stop a job in progress, such as a scan, copy, or fax (scanning only) job.
11 Processing/Data Indicator
Flashes or blinks green when the machine is performing operations, and maintains a steady green light when fax data is stored in memory.
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12 Reset key
Press to restore the standard settings of the machine.
13 ID (Log In/Out) key
Press to log in/out when a login service such as Department ID Management or SSO-H has been set.
14 Numeric keys
Press to enter numerical values.
15 Touch Panel Display
The settings screen for each function is shown on this display. Eight function keys are displayed by default.
16 Brightness Adjustment Dial
Use to adjust the brightness of the touch panel display.
17 Volume Settings key
Press to display the screen for adjusting settings, such as the transmission volume and fax sending/receiving alarm volume.
18 Status Monitor/Cancel key
Press to check the status of jobs or to cancel print jobs. Also, press to check status of the machine, such as checking the amount of paper remaining.
19 Quick Menu key
Press to retrieve favorite functions stored in Quick Menu. Also, if you are using authentication, Quick Menu set for each individual user can be displayed.
20 Main Menu key
Press to return to the Main Menu screen, such as when you want to switch functions.
Machine This Using Start You Before
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Control Panel and Touch Panel Display
● Use Quick Menu
If functions that are frequently used are set in the Quick Menu beforehand, you can recall the function by pressing 
(Quick Menu). If you are using a login service, Quick Menu screen set for each user appears. To register a function in the Quick Menu, set the function and press [Register to Quick Menu] from 
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● Logging In/Out
If you are managing the machine with a login service, such as Department ID Management or SSO-H (Single Sign-On H), a log in screen appears. If the log in screen appears, enter the Department ID and PIN or the user name and password press 
(Log In/Out) or [Log In] on the screen. Press 
(Log In/Out) or [Log Out] after you finish using the machine to log out.
● Use Help
If 
(Help) is displayed on the top right of the function setting screen, press 
(Help) to check the explanation of the function or how to specify settings. Press to check the explanation of the function or how to specify settings.
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Main Menu Screen Settings
You can specify settings for the displayed screen by pressing 
on the top right of the screen. To perform this procedure, log in to the machine as an administrator.
•The items displayed when 
is pressed may differ, depending on the function.
•If authentication function is used, items displayed may differ or 
may not be available, depending on the login user’s privileges.
● Specifying the Main Menu Settings
You can set the number of buttons and the layout displayed on the Main Menu screen.
1.Press 
[Main Menu Button Display Settings].
2.Press 
or
to select the number of buttons and the layout to be displayed.
3.Select the function that appears on the list change the order in which it is displayed.
4.Press [OK].
•Select the function that appears on the list and press [Up] or [Down] to change the order in which it is displayed.
•You can place or delete one blank button space by pressing [Add Blank] or [Delete Blank], respectively.
Example of Customized Screen
● Top Buttons Settings
You can display up to two function shortcut buttons on the top of the screen.
1.Press 
[Top Buttons Settings].
2.Select the shortcut button and the function to assign to it.
3.Press [OK].
If you do not want to select a function, press [Unassigned].
Example of Registration
Machine This Using Start You Before
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Main Menu Screen Settings
● Setting the Main Menu Wallpaper
You can select the wallpaper for the Main Menu screen.
1.Press 
[Main Menu Wallpaper Settings].
2.Select the wallpaper.
3.Press [OK].
Example of Customized Screen
● Other Main Menu Settings
You can set whether the shortcut buttons for modes, such as changing the displayed language or changing the paper settings for copying/printing are displayed on the Main Menu screen.
1.Press 
[Other Main Menu Settings].
2.Specify the other settings.
3.Press [OK].
If <Display [Language/Keyboard Switch]> is set to ‘On’, 
appears on the Main Menu screen.
If <Display [Settings/Reg.Shortcut]> is set to ‘On’, [Settings/Reg.Shortcut] appears on the Main Menu screen.
From [Settings/Reg.Shortcut], you can select shortcut buttons to the setting screens for
[Auto Adjust Gradation], [Paper Settings], and [Paper Type Management Settings].
Example of Customized Screen
If <Display [Show All]> is set to ‘On’, [Show All] appears on the Main Menu screen.
For more information on [Language/Keyboard Switch], [Auto Adjust Gradation], [Paper
Settings], and [Paper Type Management Settings], see e-Manual > Settings/Registration.
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Changing Settings According to Your Needs
The Settings/Registration screen appears when you press 
(Settings/Registration) on the control panel.
The machine provides various settings that enable you to use it more conveniently and easily. You can register or change the settings according to your needs. For more information, see e-Manual > Settings/Registration.
● Preferences
You can specify basic settings for using the machine, such as changing the paper size to load, changing the default screen to display, setting the date and time, setting the time it takes to enter the low power mode, and specifying the settings for connecting to a network.
● Adjustment/Maintenance
You can specify settings for using the machine more comfortably, such as adjusting the density, adjusting the gradation, and cleaning the feeder.
● Function Settings
You can specify and register settings for using each function more conveniently, such as registering shortcut buttons for the Copy function, setting automatic redialing for the Fax function, and setting the maximum data size to send via e-mail.
● Set Destination
You can register fax and e-mail destinations in the address book. In addition to registering frequently used destinations, you can also register multiple destinations as a group, enabling you to send to those destinations at the same time. You can also register different types of destinations (e-mail and file server) as a group.
● Management Settings
You can set the administrator settings for managing the machine. This enables you to set an ID and password for each department, manage confidential information, and count the number of pages printed for each ID. You can also register licenses and certificates.
Machine This Using Start You Before
25
MEMO
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Flow of Basic Operations |
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Flow of Basic Operations |
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How to Make a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Things You Can Do with the Copy Functions . . . . . . . . . . . . . . . . . . . . . . . . 30 Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Things You Can Do with the Fax Functions. . . . . . . . . . . . . . . . . . . . . . . . . . 36 Sending Scanned Data (E-Mail/I-Fax/File Servers). . . . . . . . . . . . . . . . . . . 40 Things You Can Do with the Scan and Send Functions . . . . . . . . . . . . . . . 42 Storing Scanned Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Things You Can Do with the Scan and Store Functions. . . . . . . . . . . . . . . 48 Printing Stored Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Sending Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Things You Can Do with the Access Stored Files Functions (File
Operation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Things You Can Do with the Access Stored Files Functions (Print) . . . . 55 Things You Can Do with the Access Stored Files Functions (Send) . . . . 58 Operating the Machine from a Computer (Remote UI). . . . . . . . . . . . . . . 60 Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
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How to Make a Copy
This section describes the flow of basic copy operations.
An optional product is required to use the Copy function.
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Placing Originals
Place the original on the feeder or the platen glass.
Placing originals in the feeder
Adjust the slide guides to fit the size of your originals. Neatly place your originals with the side to be copied face up.
Placing originals on the platen glass
Open the feeder/platen cover.
Place your originals face down.
Gently close the feeder/platen cover.
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Selecting Function
Select [Copy] from the Main Menu screen.
Press [Copy].
Copy Basic Features Screen is displayed.
You can set various copying functions. For more information, see from p. 30 to p. 33 in this manual.
•If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/ PIN). If the Copy Card Reader-F1 is attached, first insert a control card.
•If a login service, such as Department ID Management or SSO-H has been set, press 
(Log In/Out) to log out.
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3
Setting the Number of Copies
Enter the number of copies.
Press the numeric keys to enter the desired copy quantity (1 to 999).
If you make a mistake when entering values, press 
(Clear) enter the correct value.
The specified copy quantity appears on the screen, as shown below.
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Start Copying
After specifying the settings, press 
(Start).
Press 
(Start).
If the following screen appears, press 
(Start) to scan the next original. After all of the originals are
scanned, press [Start Copying].
When copying is complete, remove your originals.
Operations Basic of Flow
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Things You Can Do with the Copy Functions
To use Copy functions, press [Copy] on the Main Menu screen. This section describes the functions you can use on the Copy Basic Features screen and the [Options] (1/3) screen. The [Options] screen is divided into three screens. Pressing 
or 
on the bottom right of the screen displays the next or previous screen. An optional product is required to use the Copy function.
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Regular Copy Basic Features Screen
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[Direct]/[Copy Ratio] |
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[Check Settings] |
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[Favorite Settings] |
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the registered frequently used settings for future use.
2[Select Color]
You can select the color mode for copying.
3[Select Paper]
You can select the paper size/type and the paper source. You can also set the machine to automatically recognize the original size and the copy ratio, and then copy.
4[Copy Sample]
You can check the copy result of one set before making multiple sets of copies. You can also copy a specified page.
Quickly Make Settings and Copy
You can set the settings on the Regular Copy Basic Features screen quickly by using the Express Copy Basic Features screen. For instructions on displaying the Express Copy Basic Features Screen, see e-Manual >
Settings/Registration.
7[Previous Settings]
You can recall the three most recent copy jobs, and make copies using the recalled copy settings.
8Shortcuts to [Options]
Press to select a [Options] mode. [Finishing], [2-Sided], [Density], and [Original Type] are set as default.
9[Interrupt]
You can temporarily stop the current copy job and give priority to a rush copy.
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