Brother MFC-9140CDN, MFC-9330CDW, MFC-9340CDW User Guide

Advanced User’s Guide

MFC-9140CDN
MFC-9330CDW
MFC-9340CDW

Not all models are available in all countries.

Version 0

UK/IRE

User’s Guides and where do I find them?

Which Guide? What’s in it? Where is it?

Product Safety
Guide

Quick Setup Guide Follow the instructions for setting up you r

Basic User's Guide Learn the basic Fax, Copy, Scan and Direct

Advanced User's
Guide

Software User's
Guide

Read this Gui de first. Please r ead the Saf ety
Instructions before you set up yo ur machine.
See this Guide for trademarks and legal
limitations.

machine and installing the drivers and
software for the operating system and
connection type you are using.

Print operations and how to replace
consumables. See troubleshooting tips.

Learn more advanced ope rations: Fax,
Copy, security featur es, printing re ports and
performing routine maintenance.

Follow these instructions for Printing,
Scanning, Network Scan ning, Remote
Setup, PC-Fax, and using the Brother
ControlCenter utility.

Printed / In the box

Printed / In the box

Printed / In the box
For

Czech Republic,
Hungary,
Republic of Bulgari a,
Republic of Poland,
Romania,
Slovak Republic :
PDF file / CD-ROM / In the box

PDF file / C D -RO M / In the box

HTML file / CD-ROM / In the box

Network User's
Guide

Wi-Fi Direct™ Gu id e

(MFC-9330CDW and
MFC-9340CDW)

Google Cloud Print
Guide

Mobile Print/Scan
Guide for Brother
iPrint&Scan

i

This Guide provides useful information
about wired and wireless network settings
and security setti ngs using the Brother
machine. You can also find supported
protocol information for your machine and
detailed troubleshooting tips.

This Guide provides detai ls on how to
configure and use your Brother machine for
wireless printing directly from a mobile
device supporting the Wi-Fi Direct™
standard.

This Guide provides detai ls on how to
configure your Broth er machin e to a G oogle
account and use Google Cloud Print
services for print ing over the Internet.

This Guide provides useful information
about printing fro m you r mobile device and
scanning from your Brother machi ne to your
mobile device when connected on a Wi-Fi
network.

PDF file / C D -RO M / In the box

PDF file / Brother Solutions

1

Center

PDF file / Brother Solutions

1

Center

PDF file / Brother Solutions

1

Center

Which Gui de? What’s in it? Where is it?

Web Connect Guide This Guide provides details about how to

configure and use your Br other machine to
scan, load and view images and files on
certain Web sit e s that provide these
services.

AirPrint Guide This Guide provides information for using

AirPrint to print from OS X v10.7.x, 10.8.x
and your iPhone, i Pod touch, iPad, or other
iOS device to your Brother m achine without
installing a printer driver.

1

Visit us at http://solutions.brother.com/.

PDF fil e / Broth e r Solu tions

1

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PDF fil e / Broth e r Solu tions

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ii

Table of Contents

1 General Setup 1

Memory storage.....................................................................................................1

Automatic Daylight Saving Time............................................................................1

Ecology features....................................................................................................2

Toner Save.......... .......... ......... .................................................................. .......2

Sleep Time ......................................................................................................2

Deep Sleep mode. ........................................................................................... 3

Touchscreen..........................................................................................................3

Setting the backlight brightness.......................................................................3

Setting the Dim Timer for the backligh t ...................... ......... ......... ...................4

2 Security features 5

Secure Functi o n Lock 2.0...... .................................................................. .......... ....5

Before you begin to use Secure Function Lock 2.0.........................................6

Setting and changing the Administrator Password..........................................6

Setting up restricted users...............................................................................7

Setting up and changing the Public user mode...............................................7

Turning Secu r e Function Lock on/off.... .......... .................................................8

Switching Users ...............................................................................................9

Setting Lo ck............... .......... ................ .......... ......... .......... ................................. ..10

Setting up the administrator password..........................................................10

Changing the Setting Lock administrator password ......................................11

Turning Setting Lock on/off............................................................................11

Dial Restriction........................................................ .......... ......... ......... .................12

Dial pad restriction...... .......... ................................................. .......... ......... .....12

Address Book restriction................................. ......... .......... ......... ...................12

Shortcuts r e striction..................... ......... .......... ................................. ......... .....12

iii

3 Sending a fax 13

Additional sending options...................................................................................13

Sending faxes using multiple settings ...........................................................13

Changing a 2-sided fax layout (MFC-9340CDW).......................................... 14

Contrast .........................................................................................................15

Changing Fax Resolution ..............................................................................15

Additional sending operations.............................................................................. 16

Sending a fax manually .................................................................................16

Dual access................... ................................................................... ......... ....16

Broadcasting..................................................................................................17

Real Time Transmission....... .......... ......... .......... ................................. ......... ..19

Overseas Mode.............................................................................................19

Delayed Fax.................. .......... ......... .............................................................20

Delayed batch transmission ........... ......... .......... ............................................20

Checking and cancelling waiting jobs...... ................................. .......... ......... ..21

Setting your changes as the new default.......................................................21

Restoring all fax se ttings to the facto ry s et ti ngs ............ ......... .......... .............22

Saving fax opti o ns as a Shortcu t.................... .................................. ......... ....22

Electronic cover page ................................................. ....... ....... .......... ......... ..23

Destination Display........................................................................................ 25

Polling.................................................................................................................. 26

Polled trans mi t............... .......... ................ .......... ......... .......... .........................26

4 Receiving a fax 28

Memory Receive Opt ion s.............. ......... .......... ................................................. ..28

Fax Forwardin g..... ......... .......... ......... ................. ......... .......... ......... ................28

Fax Storage.......... ......... ................................................................................29

Changing Memory Receive Options..............................................................29

Turning off Remote Fax Options...................................................................30

Remote retrieval..................................................................................................31

Setting a Remote Acce ss Code.................. ......... ................. ......... .......... ......31

Using your Remote Access Code..................................................................31

Remote fax commands..................................................................................32

Retrieving fax messages...............................................................................33

Changing the Fax Forw a rd ing number..................... ......... ................. ......... ..33

Additional receiving operations ............................................................................34

Printing a reduced incoming fax ....................................................................34

2-sided pri nt ing for Fax mode ............... ......... .......... ................................. ....34

Setting the Fax Receive Stamp.....................................................................35

Setting the Print Density................................................................................ 35

Printing a fax from the memory.....................................................................36

Out of Paper Reception.................................................................................36

Polling.................................................................................................................. 37

Polling receive...............................................................................................37

iv

5 Dialling and storing numbers 40

Telephone line services...................................................................... .................40

BT Call Sign (U.K. only).................................................................................40

Additional dialling operations....................................................... ................... .....40

Combining Ad dress Book numbers........... ......... ...........................................40

Addition al ways to store numbers........................................................................42

Storing Add r e ss Book nu mb e rs fr o m Outgo ing Calls............ ........................42

Setting up Groups for Broadcasting ..............................................................42

6 Printing reports 45

Fax reports........................................................................................................... 45

Transmission Verification Report ................................................................... 45

Fax Journal (Activity Report).........................................................................45

Reports................................................................................................................46

How to print a report......................................................................................46

7 Making copies 47

Copy settings.......................................................................................................47

Stop copying..................................................................................................47

Improving copy quality...................................................................................47

Enlarging or reducing copies.........................................................................48

2-sided Copying ............................................................................................49

Adjusting Dens i ty a n d Co nt ra st............... ......... .......... ...................................51

Sorting cop ies........ .......... ......... .......... ................ .......... ......... .......... ..............52

Making N in 1 copies (page layout) ...............................................................52

2 in 1 ID Copy ................................................................................................54

Adjusting the Colour Saturation.....................................................................55

Making 2-sided N in 1 copies (MFC-9340CDW) ...................................... .....55

Removing Background Colour.......................................................................56

Saving copy options as a Shortcut.......... ......... .......... ...................................57

Saving paper .................................................................................................57

A Routine maintenance 58

Checking the mach ine........... ......... .................................. ......... ......... .......... .......58

Printing the test print...................................................................................... 58

Checking the Pa ge Co unters..................... ....................................................58

Checking the remaining life of toner cartridges . ............................................ 58

Checking the remaining life of parts..............................................................58

Replacing periodic maintenance parts.................................................................59

Packing and shipping the machine......................................................................60

B Glossary 62

C Index 66

v

1

NOTE

General Setup 1

1

Most of the illustrations in this User’s
Guide show the MFC-9340CDW.

Memory storage 1

Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast and Overseas Mode) will be lost.
Also, during a power failure the machine will
retain the date and time and programmed fax
timer jobs (for example, Delayed Fax) for up
to 60 hours. Other fax jobs in the machine’s
memory will not be lost.

Automatic Daylight Saving Time

You can set the machine to change
automatically for Daylight Saving Time. It will
set itself forward one hour in the spring, and
back one hour in the autumn.

a Press .

b Press (Date & Time).

c Press Auto Daylight.
d Press On or Off.

e Press .

1

1

Chapter 1

NOTE

Ecology features 1

Toner Save 1

You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The factory setting is Off.

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup.
e Swipe up or down, or press a or b to

display Ecology.

f Press Ecology.
g Press Toner Save.
h Press On or Off.

i Press .

Sleep Time 1

The Sleep Time setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
is turned off. The machine will wake up and
start printing when it receives a print job.

You can choose how long the machine must
be idle before it goes into Sleep mode. The
timer will restart if any operation is carried out
on the machine, such as receiving a fax or a
print job. The factory setting is three minutes.

When the machine goes into Sleep mode, the
Touchscreen backlight turns off.

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup.
e Swipe up or down, or press a or b to

display Ecology.

f Press Ecology.

We do not recommend Toner Save for
printing Photo or Greyscale images.

2

g Press Sleep Time.
h Using the keyboard on the

Touchscreen, enter the length of time
(0-50 minutes) the machine will remain
idle before entering Sleep mode.
Press OK.

i Press .

General Setup

1

Deep Sleep mode 1

If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up when it receives a job or if you press
the Touchscreen.

When the machine is in Deep Sleep mode,
the Touchscreen backlight turns off and

blinks.

Touchscreen 1

Setting the backlight brightness 1

You can adjust the brightness of the
Touchscreen LCD backlight. If you are having
difficulty reading the Touchscreen, try
changing the brightness setting.

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup.
e Swipe up or down, or press a or b to

display LCD Settings.

f Press LCD Settings.
g Press Backlight.
h Press Light, Med or Dark.

i Press .

3

Chapter 1

Setting the Dim Timer for the backlight 1

You can set how long the Touchscreen LCD
backlight stays on after you go back to your
Home screen.

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup.
e Swipe up or down, or press a or b to

display LCD Settings.

f Press LCD Settings.
g Press Dim Timer.
h Press Off, 10Secs, 20Secs or

30Secs.

i Press .

4

2

2

NOTE

Security features 2

Secure Function Lock 2.0

Secure Function Lock lets you restrict Public
access to the following machine functions:

 Fax Tx (Fax Sending)
 Fax Rx (Fax Receiving)
 Copy

 Scan
 USB Direct Print
 Print

 Web Connect (Upload)
 Web Connect (Download)

 Color Print
 Page Limit

1
2

3
4

This feature also prevents users from
changing the default settings of the machine
by limiting access to the Menu settings.

1

3

2

24

4

Scan includes scan jobs via Brother iPrint&Sc an.
Print and Color Print include print jobs via AirPrint,

Google C loud Print and Brot her iPrint&Scan.
For MF C- 93 30 C D W and MFC-9340CDW
Availa ble for Print, USB Direct Print, Copy and

Web Co nnect (Download).

2

• Secure Function Lock can be set manually
from the Touchscreen, or by using Web
Based Management or BRAdm in

Professional 3 (Windows
recommend using Web Based
Management or BRAdmin Profe ssional 3

(Windows
(see Network User's Guide).

• Only administrators can set limitations
and make changes for each user.

• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.

®

only) to configure this feature

®

only). We

Before using the security features you must
first enter an administrator password.

The administrator can set up restrictions for
individual users along with a user password.

Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password, contact Brother
customer service .

5

Chapter 2

NOTE

NOTE

Before you begin to use Secure Function Lock 2.0 2

You can configure the Secure Function Lock

2.0 settings using a web browser. Before
configuration, the following preparations are
needed.

a Start your web browser.
b Type “vmachine’s IP address/” into

your browser’s address bar (where
“machine’s IP address” is the IP address
of the Brother machine).

 For example:

v192.168.1. 2/

You can find the machine’s IP address in
the Network Configuration List (see
Network User's Guide: Printing the
Network Configuration Report).

c Type a password in the Login box. (This

is a password to log on to the machine’s
web page, not the administrator
password for Secure Function Lock.)

Click .

Setting and changing the Administrator Password 2

You can configure these settings using a web
browser. To set up the web page, see Before
you begin to use Secure Function Lock 2.0
on page 6. Then set up the administrator.

Setting th e administrator password 2

The administrator password is used to set up
users and to turn Secure Function Lock on or
off (see Setting up restricted users on page 7
and Turning Secure Function Lock on/off
on page 8).

a Click Administrator.
b Click Secure Fu nc ti on Lock.
c Type a four-digit number for the

password in the New Password field.

If you are using a web browser to
configure the machine’s settings for the
first time, set a password.

1Click

Please configure the password.
2 Type a password (up to 32 characters).
3 Retype the password in the

Confirm New Password field.
4Click Submit.

6

d Retype the password in the

Retype Password field.

e Click Submit.

Changing the administrator pas sword2

a Click Administrator.
b Click Secure Fu nc ti on Lock.
c Type a four-digit number for the

password in the New Password field.

d Retype the password in the

Retype Password field.

e Click Submit.

Security features

2

Setti ng up restric ted user s 2

You can set up users with restrictions and a
password. You can set up to 25 restricted
users.

You can configure these settings using a web
browser. To set up the web page, see Before
you begin to use Secure Function Lock 2.0
on page 6. Then follow these steps:

a Click Administrator.
b Click Secure Function Lock.
c Type an alphanumeric Group name or

User name (up to 15 characters) in the
ID Number/Name field and then type a
four-digit password in the PIN fie l d .

Setting up and changing the Public user mode 2

Public user mode restricts the functions that
are available for all users who do not have a
password.

When you set up restrictions for Public users,
you must do it through Web Based
Management or BRAdmin Professio nal 3

(Windows
Network User's Guide).

®

only) (see

a Click Administrator.
b Click Secure Function Lock.
c Clear the functions that you want to

restrict in the Print check box and
Others check box. To configure the

maximum page count, select the On
check box in Page Limit, and then type
the number in the Max. field .

d Clear the functions that you want to

restrict in the Print check box and
Others check box. To configure the

maximum page count, select the On
check box in Page Limit, and then type
the number in the Max. field.

d Click Submit.

e Click Submit.

7

Chapter 2

NOTE

NOTE

Public

XXXXX

Turning Secure Func tion Lock on/ off 2

Make a careful note of the administrator
password. If you enter the wrong
password, the Touchscreen will show
Wrong Password. Enter the corr ec t
password. If you forget it, contact Brother
customer service.

The Secure Function Lock icon is
displayed beneath the time and date.

Turning Secure Function Lock on 2

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup.
e Swipe up or down, or press a or b to

display Security.

f Press Security.
g Press Function Lock.
h Press Lock OffOn.
i Enter the registered four-digit

administrator password using the
keyboard on the Touchscreen.
Press OK.

Turning Secure Function Lock off 2

a Press or

.

(Where xxxxx is the user’s name.)

b Press Lock OnOff.
c Enter the registered four-digit

administrator password using the
keyboard on the Touchscreen.
Press OK.

8

Security features

2

NOTE

NOTE

Public

Switching Users 2

This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.

Changing to the restricted user mode2

a Press or

XXXXX

(Where xxxxx is the user’s name.)

.

Changing to the Public mode 2

a Press .

b Press Go to Public.

• After a restricted user has finished using

• If the function you want is restr icted f or all

b Press Change User.
c Swipe up or down, or press a or b to

display your user name.

d Press your user name.

• If your ID has Color Print restrictions to

e Enter your four-digit user password

using the keyboard on the Touchscreen.
Press OK.

XXXXX

(Where xxxxx is the user’s name.)

the machine, it will return to Public mode
after one minute.

users, Access Denied will appear on
the Touchscreen and Change User
screen will appear. You cannot access the
function. Contact your administrator to
check your Secure Function Lock
Settings.

Disable, the Touchscreen will show
No Permission when you try to print
coloured data.

• If the current ID is restricted for the
function you want, Access Denied will
appear on the Touchscreen.

• If your ID has page limit restrictions and
has already reached the maximum
number of pages, the Touchscreen will
show Limit Exceeded or
Access Denied when you try to print.
Contact your administrator to check your
Secure Function Lock Settings.

9

Chapter 2

Setting Lock 2

Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.

Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Contact your
administrator or Brother customer service.

While the Setting Lock is On, you cannot
access the machine settings.

Machine settings cannot be changed through
the Remote Setup utility w hile S et ting Lock
is On.

Setti ng up the admi nistrator password 2

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup.
e Swipe up or down, or press a or b to

display Security.

f Press Security.
g Press Setting Lock.
h Enter a four-digit number for the new

password using the keyboard on the
Touchscreen.
Press OK.

i Enter the new password again when the

Touchscreen shows Verify:.
Press OK.

j Press .

10

Security features

2

䣕䣧䣶䣶䣫䣰䣩䢢䣎䣱䣥䣭

Changing the Setting Lock administrator password 2

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup.
e Swipe up or down, or press a or b to

display Security.

f Press Security.
g Press Setting Lock.
h Press Set Password.
i Enter the old four-digit password using

the keyboard on the Touchscreen.
Press OK.

j Enter a four-digit number for the new

password using the keyboard on the
Touchscreen.
Press OK.

k Re-enter the new password again when

the Touchscreen shows Verify:.
Press OK.

Turning Setting Lock on/off 2

If you enter the wrong password, the
Touchscreen will s how Wrong Password.
Enter the correct password.

Turning Setting Lock on 2

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup.
e Swipe up or down, or press a or b to

display Security.

f Press Security.
g Press Setting Lock.
h Press Lock OffOn.
i Enter the registered four-digit

administrator password using the
keyboard on the Touchscreen.
Press OK.

Turning Setting Lock off 2

l Press .

a Press

on the Touchscreen.

b Enter the registered four-digit

administrator password using the
keyboard on the Touchscreen.
Press OK.

11

Chapter 2

Dial Restriction 2

This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialling
when you use the dial pad, Address Book and
Shortcuts.

If you choose Off, the machine does not
restrict the dialling met hod.

If you choose Enter # Twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialling. If you
re-enter the wrong number, the Touchscreen
will show an error message.

If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.

Dial pad restriction 2

a Press .

Addres s Boo k restr ic tio n 2

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display Fax.

d Press Fax.
e Swipe up or down, or press a or b to

display Dial Restriction.

f Press Dial Restriction.
g Press Address Book.
h Press Enter # Twice, On or Off.

i Press .

Shortcuts restriction 2

b Press All Settings.
c Swipe up or down, or press a or b to

display Fax.

d Press Fax.
e Swipe up or down, or press a or b to

display Dial Restriction.

f Press Dial Restriction.
g Press Dial Pad.
h Press Enter # Twice, On or Off.

i Press .

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display Fax.

d Press Fax.
e Swipe up or down, or press a or b to

display Dial Restriction.

f Press Dial Restriction.
g Press Shortcuts.
h Press Enter # Twice, On or Off.

i Press .

12

3

3

NOTE

Sending a f ax 3

Additional sending options

Send in g fax e s using mult iple settings 3

Before you send a fax, you can change any
combination of these settings:

 2-sided Fax
 Contrast
 Fax Resolution
 Real Time TX
 Overseas Mode
 Delayed Fax
 Batch TX
 Coverpage Note
 Coverpage Setup
 Broadcasting

1

For MFC-9340CDW

a Do one of the following:

 When Fax Previe w i s set to Off,

1

c Swipe up or down, or press a or b to

display the setting you want, and then

3

press the setting.

d Press the option you want.
e Do one of the following:

 Repeat steps c and d to change

more settings.

 If you are finished choosing settings,

press OK. Go to the next step for
sending your fax.

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

• You can save some of the settings you
use most often by setting them as the
default se tting s. T h e s e settin gs wil l stay
until you change them again (see Setting
your changes as the new default
on page 21).

• You can also save some of the settings
you use most often by setting them as a
Shortcut (see Saving fax options as a
Shortcut on page 22).

press (Fax).

 When Fax Preview is set to On, pres s

(Fax) and Sending Faxes.

The Touchscreen shows:

b Press Options.

13

Chapter 3

Changing a 2-sided fax layout (MFC-9340CDW) 3

You must choose a 2-sided scanning format
before you send a 2-sided fax. The format
you choose will depend on the layout of your
2-sided document.

a Load your document in the ADF.
b Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and Sending Faxes.

c Press Options.
d Swipe up or down, or press a or b to

display 2-sided Fax.

e Press 2-sided Fax.

 If your document is flipped on the

Short edge, press 2-sided Scan:
Short Edge.

Shor t edge

Portrait Landscape

f Do one of the following:

 If your document is flipped on the

Long edge, press 2-sided Scan:
Long Edge.

Long edge

Portrait Landscape

14

Send ing a fa x

3

NOTE

NOTE

Contrast 3

For most documents the default setting of

Auto will give the best results.
Auto automatically chooses the appropriate

contrast for your document.
If your document is very light or very dark,

changing the contrast may improve the
quality of the fax.

Select Dark to make the faxed document
lighter.

Select Light to make the faxed document
darker.

a Do one of the following:

 When Fax Previe w i s set to Off,

press (Fax).

 When Fax Preview is set to On, pres s

(Fax) and Sending Faxes.

b Press Options.
c Swipe up or down, or press a or b to

display Contrast.

d Press Contrast.
e Press Auto, Light or Dark.

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.

Changing Fax Resolution 3

The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax.

a Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, pr ess

(Fax) and Sending Faxes.

b Press Options.
c Swipe up or down, or press a or b to

display Fax Resolution.

d Press Fax Resolution.
e Press Standard, Fine, S.Fine or

Photo.

You can choose four different resolution
settings.

Black & white

Standard Appropriate for most typed

documents.

Fine Good for small print and

transmits a litt le slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower th an Fine
resolution.

Photo Use when the document has

varying shades of grey or is a
photograph. This has the
slowest transmission time.

15

Chapter 3

NOTE

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.

a Load your document.
b Pick up the handset of an external

telephone and listen for a dial tone.

c Dial the fax number using the external

telephone.

d When you hear the fax tones, press

Fax Start.

 If you are using the scanner glass,

press Send.

Dual acces s 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing computer data. The Touchscreen will
show the new job number.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If you get an Out of Memory message
while scanning the first page of a fax,

press to cancel scanning. If you get an
Out of Memory message while
scanning a subsequent page, you can
press Send Now to send the pages

scanned so far, or press to cancel the
operation.

e Replace the handset of an external

telephone.

16

Send ing a fa x

3

NOTE

Broadcasting 3

Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, Address Book numbers
and up to 50 manually dialled numbers in the
same broadcast.

You can broadcast up to 250 different
numbers.

Before you begin the broadcast 3

Address Book numbers must be stored in the
machine’s memory before they can be used
in a broadcast (see Basic User's Guide:
Storing Address Book numbers).

Group numbers must also be stored in the
machine’s memory before they can be used
in a broadcast. Group numbers include many
stored Address Book numbers for easier
dialling (see Setting up Groups for
Broadcasting on page 42).

How to broadcast a fax 3

a Load your document.
b Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, pr ess

(Fax) and Sending Faxes.

c Press Options.
d Swipe up or down, or press a or b to

display Broadcasting.

e Press Broadcasting.
f Press Add Number.

If you downloaded Internet Fax:

If you want to broadcast using an E-mail
address, press , enter the E-mail

address (see Basic U ser's Guide:
Entering text), and press OK.

g You can add numbers to the broadcast

in the follo w ing wa y s :

 Press Add Number and enter a

number using the keyboard on the
Touchscreen (see
Basic User's Guide: How to dial).

Press OK.

 Press Add from Address book.

Swipe up or down, or press a or b to
display the number you want to add
to the broadcast. Select the check
boxes of the numbers you want to
add to the broadcast. After you select
all the numbers you want, press OK.



Press

Search in Address book

Press the first letter of the name and
press

OK

. Press the name, and then

press the number you want to add.

.

17