Brother MFC-9140CDN, MFC-9330CDW, MFC-9340CDW User Guide

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Advanced User’s Guide

MFC-9140CDN MFC-9330CDW MFC-9340CDW

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User’s Guides and where do I find them?

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Product Safety Guide

Quick Setup Guide Follow the instructions for setting up you r

Basic User's Guide Learn the basic Fax, Copy, Scan and Direct

Advanced User's Guide

Software User's Guide

Read this Gui de first. Please r ead the Saf ety Instructions before you set up yo ur machine. See this Guide for trademarks and legal limitations.

machine and installing the drivers and software for the operating system and connection type you are using.

Print operations and how to replace consumables. See troubleshooting tips.

Learn more advanced ope rations: Fax, Copy, security featur es, printing re ports and performing routine maintenance.

Follow these instructions for Printing, Scanning, Network Scan ning, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.

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Network User's Guide

Wi-Fi Direct™ Gu id e

(MFC-9330CDW and MFC-9340CDW)

Google Cloud Print Guide

Mobile Print/Scan Guide for Brother iPrint&Scan

This Guide provides useful information about wired and wireless network settings and security setti ngs using the Brother machine. You can also find supported protocol information for your machine and detailed troubleshooting tips.

This Guide provides detai ls on how to configure and use your Brother machine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.

This Guide provides detai ls on how to configure your Broth er machin e to a G oogle account and use Google Cloud Print services for print ing over the Internet.

This Guide provides useful information about printing fro m you r mobile device and scanning from your Brother machi ne to your mobile device when connected on a Wi-Fi network.

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Which Gui de? What’s in it? Where is it?

Web Connect Guide This Guide provides details about how to

configure and use your Br other machine to scan, load and view images and files on certain Web sit e s that provide these services.

AirPrint Guide This Guide provides information for using

AirPrint to print from OS X v10.7.x, 10.8.x and your iPhone, i Pod touch, iPad, or other iOS device to your Brother m achine without installing a printer driver.

Visit us at http://solutions.brother.com/.

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1 General Setup 1

Memory storage.....................................................................................................1

Automatic Daylight Saving Time............................................................................1

Ecology features....................................................................................................2

Toner Save.......... .......... ......... .................................................................. .......2

Sleep Time ......................................................................................................2

Deep Sleep mode. ........................................................................................... 3

Touchscreen..........................................................................................................3

Setting the backlight brightness.......................................................................3

Setting the Dim Timer for the backligh t ...................... ......... ......... ...................4

2 Security features 5

Secure Functi o n Lock 2.0...... .................................................................. .......... ....5

Before you begin to use Secure Function Lock 2.0.........................................6

Setting and changing the Administrator Password..........................................6

Setting up restricted users...............................................................................7

Setting up and changing the Public user mode...............................................7

Turning Secu r e Function Lock on/off.... .......... .................................................8

Switching Users ...............................................................................................9

Setting Lo ck............... .......... ................ .......... ......... .......... ................................. ..10

Setting up the administrator password..........................................................10

Changing the Setting Lock administrator password ......................................11

Turning Setting Lock on/off............................................................................11

Dial Restriction........................................................ .......... ......... ......... .................12

Dial pad restriction...... .......... ................................................. .......... ......... .....12

Address Book restriction................................. ......... .......... ......... ...................12

Shortcuts r e striction..................... ......... .......... ................................. ......... .....12

iii

3 Sending a fax 13

Additional sending options...................................................................................13

Sending faxes using multiple settings ...........................................................13

Changing a 2-sided fax layout (MFC-9340CDW).......................................... 14

Contrast .........................................................................................................15

Changing Fax Resolution ..............................................................................15

Additional sending operations.............................................................................. 16

Sending a fax manually .................................................................................16

Dual access................... ................................................................... ......... ....16

Broadcasting..................................................................................................17

Real Time Transmission....... .......... ......... .......... ................................. ......... ..19

Overseas Mode.............................................................................................19

Delayed Fax.................. .......... ......... .............................................................20

Delayed batch transmission ........... ......... .......... ............................................20

Checking and cancelling waiting jobs...... ................................. .......... ......... ..21

Setting your changes as the new default.......................................................21

Restoring all fax se ttings to the facto ry s et ti ngs ............ ......... .......... .............22

Saving fax opti o ns as a Shortcu t.................... .................................. ......... ....22

Electronic cover page ................................................. ....... ....... .......... ......... ..23

Destination Display........................................................................................ 25

Polling.................................................................................................................. 26

Polled trans mi t............... .......... ................ .......... ......... .......... .........................26

4 Receiving a fax 28

Memory Receive Opt ion s.............. ......... .......... ................................................. ..28

Fax Forwardin g..... ......... .......... ......... ................. ......... .......... ......... ................28

Fax Storage.......... ......... ................................................................................29

Changing Memory Receive Options..............................................................29

Turning off Remote Fax Options...................................................................30

Remote retrieval..................................................................................................31

Setting a Remote Acce ss Code.................. ......... ................. ......... .......... ......31

Using your Remote Access Code..................................................................31

Remote fax commands..................................................................................32

Retrieving fax messages...............................................................................33

Changing the Fax Forw a rd ing number..................... ......... ................. ......... ..33

Additional receiving operations ............................................................................34

Printing a reduced incoming fax ....................................................................34

2-sided pri nt ing for Fax mode ............... ......... .......... ................................. ....34

Setting the Fax Receive Stamp.....................................................................35

Setting the Print Density................................................................................ 35

Printing a fax from the memory.....................................................................36

Out of Paper Reception.................................................................................36

Polling.................................................................................................................. 37

Polling receive...............................................................................................37

5 Dialling and storing numbers 40

Telephone line services...................................................................... .................40

BT Call Sign (U.K. only).................................................................................40

Additional dialling operations....................................................... ................... .....40

Combining Ad dress Book numbers........... ......... ...........................................40

Addition al ways to store numbers........................................................................42

Storing Add r e ss Book nu mb e rs fr o m Outgo ing Calls............ ........................42

Setting up Groups for Broadcasting ..............................................................42

6 Printing reports 45

Fax reports........................................................................................................... 45

Transmission Verification Report ................................................................... 45

Fax Journal (Activity Report).........................................................................45

Reports................................................................................................................46

How to print a report......................................................................................46

7 Making copies 47

Copy settings.......................................................................................................47

Stop copying..................................................................................................47

Improving copy quality...................................................................................47

Enlarging or reducing copies.........................................................................48

2-sided Copying ............................................................................................49

Adjusting Dens i ty a n d Co nt ra st............... ......... .......... ...................................51

Sorting cop ies........ .......... ......... .......... ................ .......... ......... .......... ..............52

Making N in 1 copies (page layout) ...............................................................52

2 in 1 ID Copy ................................................................................................54

Adjusting the Colour Saturation.....................................................................55

Making 2-sided N in 1 copies (MFC-9340CDW) ...................................... .....55

Removing Background Colour.......................................................................56

Saving copy options as a Shortcut.......... ......... .......... ...................................57

Saving paper .................................................................................................57

A Routine maintenance 58

Checking the mach ine........... ......... .................................. ......... ......... .......... .......58

Printing the test print...................................................................................... 58

Checking the Pa ge Co unters..................... ....................................................58

Checking the remaining life of toner cartridges . ............................................ 58

Checking the remaining life of parts..............................................................58

Replacing periodic maintenance parts.................................................................59

Packing and shipping the machine......................................................................60

B Glossary 62

C Index 66

NOTE

General Setup 1

Most of the illustrations in this User’s Guide show the MFC-9340CDW.

Memory storage 1

Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast and Overseas Mode) will be lost. Also, during a power failure the machine will retain the date and time and programmed fax timer jobs (for example, Delayed Fax) for up to 60 hours. Other fax jobs in the machine’s memory will not be lost.

Automatic Daylight Saving Time

You can set the machine to change automatically for Daylight Saving Time. It will set itself forward one hour in the spring, and back one hour in the autumn.

a Press .

b Press (Date & Time).

c Press Auto Daylight. d Press On or Off.

e Press .

Chapter 1

NOTE

Ecology features 1

Toner Save 1

You can save toner using this feature. When you set Toner Save to On, print appears lighter. The factory setting is Off.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Ecology.

f Press Ecology. g Press Toner Save. h Press On or Off.

i Press .

Sleep Time 1

The Sleep Time setting can reduce power consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it is turned off. The machine will wake up and start printing when it receives a print job.

You can choose how long the machine must be idle before it goes into Sleep mode. The timer will restart if any operation is carried out on the machine, such as receiving a fax or a print job. The factory setting is three minutes.

When the machine goes into Sleep mode, the Touchscreen backlight turns off.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Ecology.

f Press Ecology.

We do not recommend Toner Save for printing Photo or Greyscale images.

g Press Sleep Time. h Using the keyboard on the

Touchscreen, enter the length of time (0-50 minutes) the machine will remain idle before entering Sleep mode. Press OK.

i Press .

General Setup

Deep Sleep mode 1

If the machine is in Sleep mode and does not receive any jobs for a certain length of time, the machine will go into Deep Sleep mode automatically. Deep Sleep mode uses less power than Sleep mode. The machine will wake up when it receives a job or if you press the Touchscreen.

When the machine is in Deep Sleep mode, the Touchscreen backlight turns off and

blinks.

Touchscreen 1

Setting the backlight brightness 1

You can adjust the brightness of the Touchscreen LCD backlight. If you are having difficulty reading the Touchscreen, try changing the brightness setting.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display LCD Settings.

f Press LCD Settings. g Press Backlight. h Press Light, Med or Dark.

i Press .

Chapter 1

Setting the Dim Timer for the backlight 1

You can set how long the Touchscreen LCD backlight stays on after you go back to your Home screen.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display LCD Settings.

f Press LCD Settings. g Press Dim Timer. h Press Off, 10Secs, 20Secs or

30Secs.

i Press .

NOTE

Security features 2

Secure Function Lock 2.0

Secure Function Lock lets you restrict Public access to the following machine functions:

 Fax Tx (Fax Sending)  Fax Rx (Fax Receiving)  Copy

 Scan  USB Direct Print  Print

 Web Connect (Upload)  Web Connect (Download)

 Color Print  Page Limit

1 2

3 4

This feature also prevents users from changing the default settings of the machine by limiting access to the Menu settings.

Scan includes scan jobs via Brother iPrint&Sc an. Print and Color Print include print jobs via AirPrint,

Google C loud Print and Brot her iPrint&Scan. For MF C- 93 30 C D W and MFC-9340CDW Availa ble for Print, USB Direct Print, Copy and

Web Co nnect (Download).

• Secure Function Lock can be set manually from the Touchscreen, or by using Web Based Management or BRAdm in

Professional 3 (Windows recommend using Web Based Management or BRAdmin Profe ssional 3

(Windows (see Network User's Guide).

• Only administrators can set limitations and make changes for each user.

• Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled.

only) to configure this feature

only). We

Before using the security features you must first enter an administrator password.

The administrator can set up restrictions for individual users along with a user password.

Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password, contact Brother customer service .

Chapter 2

NOTE

Before you begin to use Secure Function Lock 2.0 2

You can configure the Secure Function Lock

2.0 settings using a web browser. Before configuration, the following preparations are needed.

a Start your web browser. b Type “vmachine’s IP address/” into

your browser’s address bar (where “machine’s IP address” is the IP address of the Brother machine).

 For example:

v192.168.1. 2/

You can find the machine’s IP address in the Network Configuration List (see Network User's Guide: Printing the Network Configuration Report).

c Type a password in the Login box. (This

is a password to log on to the machine’s web page, not the administrator password for Secure Function Lock.)

Click .

Setting and changing the Administrator Password 2

You can configure these settings using a web browser. To set up the web page, see Before you begin to use Secure Function Lock 2.0 on page 6. Then set up the administrator.

Setting th e administrator password 2

The administrator password is used to set up users and to turn Secure Function Lock on or off (see Setting up restricted users on page 7 and Turning Secure Function Lock on/off on page 8).

a Click Administrator. b Click Secure Fu nc ti on Lock. c Type a four-digit number for the

password in the New Password field.

If you are using a web browser to configure the machine’s settings for the first time, set a password.

1Click

Please configure the password. 2 Type a password (up to 32 characters). 3 Retype the password in the

Confirm New Password field. 4Click Submit.

d Retype the password in the

Retype Password field.

e Click Submit.

Changing the administrator pas sword2

a Click Administrator. b Click Secure Fu nc ti on Lock. c Type a four-digit number for the

password in the New Password field.

d Retype the password in the

Retype Password field.

e Click Submit.

Security features

Setti ng up restric ted user s 2

You can set up users with restrictions and a password. You can set up to 25 restricted users.

You can configure these settings using a web browser. To set up the web page, see Before you begin to use Secure Function Lock 2.0 on page 6. Then follow these steps:

a Click Administrator. b Click Secure Function Lock. c Type an alphanumeric Group name or

User name (up to 15 characters) in the ID Number/Name field and then type a four-digit password in the PIN fie l d .

Setting up and changing the Public user mode 2

Public user mode restricts the functions that are available for all users who do not have a password.

When you set up restrictions for Public users, you must do it through Web Based Management or BRAdmin Professio nal 3

(Windows Network User's Guide).

only) (see

a Click Administrator. b Click Secure Function Lock. c Clear the functions that you want to

restrict in the Print check box and Others check box. To configure the

maximum page count, select the On check box in Page Limit, and then type the number in the Max. field .

d Clear the functions that you want to

restrict in the Print check box and Others check box. To configure the

maximum page count, select the On check box in Page Limit, and then type the number in the Max. field.

d Click Submit.

e Click Submit.

Chapter 2

NOTE

Public

XXXXX

Turning Secure Func tion Lock on/ off 2

Make a careful note of the administrator password. If you enter the wrong password, the Touchscreen will show Wrong Password. Enter the corr ec t password. If you forget it, contact Brother customer service.

The Secure Function Lock icon is displayed beneath the time and date.

Turning Secure Function Lock on 2

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Security.

f Press Security. g Press Function Lock. h Press Lock OffOn. i Enter the registered four-digit

administrator password using the keyboard on the Touchscreen. Press OK.

Turning Secure Function Lock off 2

a Press or

(Where xxxxx is the user’s name.)

b Press Lock OnOff. c Enter the registered four-digit

administrator password using the keyboard on the Touchscreen. Press OK.

Security features

NOTE

Public

Switching Users 2

This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on.

Changing to the restricted user mode2

a Press or

XXXXX

(Where xxxxx is the user’s name.)

Changing to the Public mode 2

a Press .

b Press Go to Public.

• After a restricted user has finished using

• If the function you want is restr icted f or all

b Press Change User. c Swipe up or down, or press a or b to

display your user name.

d Press your user name.

• If your ID has Color Print restrictions to

e Enter your four-digit user password

using the keyboard on the Touchscreen. Press OK.

XXXXX

(Where xxxxx is the user’s name.)

the machine, it will return to Public mode after one minute.

users, Access Denied will appear on the Touchscreen and Change User screen will appear. You cannot access the function. Contact your administrator to check your Secure Function Lock Settings.

Disable, the Touchscreen will show No Permission when you try to print coloured data.

• If the current ID is restricted for the function you want, Access Denied will appear on the Touchscreen.

• If your ID has page limit restrictions and has already reached the maximum number of pages, the Touchscreen will show Limit Exceeded or Access Denied when you try to print. Contact your administrator to check your Secure Function Lock Settings.

Chapter 2

Setting Lock 2

Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.

Make a careful note of your password. If you forget it, you will have to reset the passwords stored in the machine. Contact your administrator or Brother customer service.

While the Setting Lock is On, you cannot access the machine settings.

Machine settings cannot be changed through the Remote Setup utility w hile S et ting Lock is On.

Setti ng up the admi nistrator password 2

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Security.

f Press Security. g Press Setting Lock. h Enter a four-digit number for the new

password using the keyboard on the Touchscreen. Press OK.

i Enter the new password again when the

Touchscreen shows Verify:. Press OK.

j Press .

Security features

䣕䣧䣶䣶䣫䣰䣩䢢䣎䣱䣥䣭

Changing the Setting Lock administrator password 2

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Security.

f Press Security. g Press Setting Lock. h Press Set Password. i Enter the old four-digit password using

the keyboard on the Touchscreen. Press OK.

j Enter a four-digit number for the new

password using the keyboard on the Touchscreen. Press OK.

k Re-enter the new password again when

the Touchscreen shows Verify:. Press OK.

Turning Setting Lock on/off 2

If you enter the wrong password, the Touchscreen will s how Wrong Password. Enter the correct password.

Turning Setting Lock on 2

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Security.

f Press Security. g Press Setting Lock. h Press Lock OffOn. i Enter the registered four-digit

administrator password using the keyboard on the Touchscreen. Press OK.

Turning Setting Lock off 2

l Press .

a Press

on the Touchscreen.

b Enter the registered four-digit

administrator password using the keyboard on the Touchscreen. Press OK.

Chapter 2

Dial Restriction 2

This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialling when you use the dial pad, Address Book and Shortcuts.

If you choose Off, the machine does not restrict the dialling met hod.

If you choose Enter # Twice, the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialling. If you re-enter the wrong number, the Touchscreen will show an error message.

If you choose On, the machine will restrict all fax sending and outbound calls for that dialling method.

Dial pad restriction 2

a Press .

Addres s Boo k restr ic tio n 2

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Dial Restriction.

f Press Dial Restriction. g Press Address Book. h Press Enter # Twice, On or Off.

i Press .

Shortcuts restriction 2

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Dial Restriction.

f Press Dial Restriction. g Press Dial Pad. h Press Enter # Twice, On or Off.

i Press .

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Dial Restriction.

f Press Dial Restriction. g Press Shortcuts. h Press Enter # Twice, On or Off.

i Press .

NOTE

Sending a f ax 3

Additional sending options

Send in g fax e s using mult iple settings 3

Before you send a fax, you can change any combination of these settings:

 2-sided Fax  Contrast  Fax Resolution  Real Time TX  Overseas Mode  Delayed Fax  Batch TX  Coverpage Note  Coverpage Setup  Broadcasting

For MFC-9340CDW

a Do one of the following:

 When Fax Previe w i s set to Off,

c Swipe up or down, or press a or b to

display the setting you want, and then

press the setting.

d Press the option you want. e Do one of the following:

 Repeat steps c and d to change

more settings.

 If you are finished choosing settings,

press OK. Go to the next step for sending your fax.

• Most settings are temporary and the machine returns to its default settings after you send a fax.

• You can save some of the settings you use most often by setting them as the default se tting s. T h e s e settin gs wil l stay until you change them again (see Setting your changes as the new default on page 21).

• You can also save some of the settings you use most often by setting them as a Shortcut (see Saving fax options as a Shortcut on page 22).

press (Fax).

 When Fax Preview is set to On, pres s

(Fax) and Sending Faxes.

The Touchscreen shows:

b Press Options.

Chapter 3

Changing a 2-sided fax layout (MFC-9340CDW) 3

You must choose a 2-sided scanning format before you send a 2-sided fax. The format you choose will depend on the layout of your 2-sided document.

a Load your document in the ADF. b Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and Sending Faxes.

c Press Options. d Swipe up or down, or press a or b to

display 2-sided Fax.

e Press 2-sided Fax.

 If your document is flipped on the

Short edge, press 2-sided Scan: Short Edge.

Shor t edge

Portrait Landscape

f Do one of the following:

 If your document is flipped on the

Long edge, press 2-sided Scan: Long Edge.

Long edge

Portrait Landscape

Send ing a fa x

NOTE

Contrast 3

For most documents the default setting of

Auto will give the best results. Auto automatically chooses the appropriate

contrast for your document. If your document is very light or very dark,

changing the contrast may improve the quality of the fax.

Select Dark to make the faxed document lighter.

Select Light to make the faxed document darker.

a Do one of the following:

 When Fax Previe w i s set to Off,

press (Fax).

 When Fax Preview is set to On, pres s

(Fax) and Sending Faxes.

b Press Options. c Swipe up or down, or press a or b to

display Contrast.

d Press Contrast. e Press Auto, Light or Dark.

Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution.

Changing Fax Resolution 3

The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax.

a Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, pr ess

(Fax) and Sending Faxes.

b Press Options. c Swipe up or down, or press a or b to

display Fax Resolution.

d Press Fax Resolution. e Press Standard, Fine, S.Fine or

Photo.

You can choose four different resolution settings.

Black & white

Standard Appropriate for most typed

documents.

Fine Good for small print and

transmits a litt le slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower th an Fine resolution.

Photo Use when the document has

varying shades of grey or is a photograph. This has the slowest transmission time.

Chapter 3

NOTE

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Load your document. b Pick up the handset of an external

telephone and listen for a dial tone.

c Dial the fax number using the external

telephone.

d When you hear the fax tones, press

Fax Start.

 If you are using the scanner glass,

press Send.

Dual acces s 3

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing computer data. The Touchscreen will show the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

If you get an Out of Memory message while scanning the first page of a fax,

press to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Send Now to send the pages

scanned so far, or press to cancel the operation.

e Replace the handset of an external

telephone.

Send ing a fa x

NOTE

Broadcasting 3

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, Address Book numbers and up to 50 manually dialled numbers in the same broadcast.

You can broadcast up to 250 different numbers.

Before you begin the broadcast 3

Address Book numbers must be stored in the machine’s memory before they can be used in a broadcast (see Basic User's Guide: Storing Address Book numbers).

Group numbers must also be stored in the machine’s memory before they can be used in a broadcast. Group numbers include many stored Address Book numbers for easier dialling (see Setting up Groups for Broadcasting on page 42).

How to broadcast a fax 3

a Load your document. b Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, pr ess

(Fax) and Sending Faxes.

c Press Options. d Swipe up or down, or press a or b to

display Broadcasting.

e Press Broadcasting. f Press Add Number.

If you downloaded Internet Fax:

If you want to broadcast using an E-mail address, press , enter the E-mail

address (see Basic U ser's Guide: Entering text), and press OK.

g You can add numbers to the broadcast

in the follo w ing wa y s :

 Press Add Number and enter a

number using the keyboard on the Touchscreen (see Basic User's Guide: How to dial).

Press OK.

 Press Add from Address book.

Swipe up or down, or press a or b to display the number you want to add to the broadcast. Select the check boxes of the numbers you want to add to the broadcast. After you select all the numbers you want, press OK.



Press

Search in Address book

Press the first letter of the name and press

. Press the name, and then

press the number you want to add.

Chapter 3

NOTE

h After you enter all the fax numbers by

repeating steps f and g, press OK.

i Press Fax Start.

After the broadcast is finished, the machine will print a broadc ast report to let you know the results.

• If you did not use up any of the numbers for Groups, you can broadcast faxes to as many as 250 different numbers.

• The machine’s available memory will vary depending on the types of jobs in the memory and the numbers used for broadcasting. If you broadcast to the maximum number available, you will not be able to use dual access and delayed fax.

• If the Out of Memory me ssag e appears, press to stop the job. If more

than one page has been scanned, press Send Now to send the portion that is in the machine’s memory.

Cancelling a Broadcast in progress 3

While broadcasting you can cancel the fax currently being sent or the whole broadcast job.

a Press . b Do one of the following:

 To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

 To cancel the current job, press the

button that displays the number or name being dialled. Go to step d.

 To exit without cancelling, press .

c When the Touchscreen asks if you want

to cancel the entire broadcast, do one of the following:

 Press Yes to confirm.  To exit without cancelling, press No.

d Do one of the following:

 To cancel the current job, press Yes.  To exit without cancelling, press No.

Send ing a fa x

NOTE

Real Time Transmission 3

When you are sending a fax, the machine will scan the document into the memory before sending it. As soon as the telephone line is free, the machine w ill sta rt dialling and sending.

Sometimes, you may want to send an important document immediately without waiting for memory transmission. You can turn on Real Time TX.

• If the memory is full and you are sending a fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off). If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory.

• In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

a Load your document. b Do one of the following:

 When Fax Previe w i s set to Off,

press (Fax).

 When Fax Preview is set to On, pres s

Overseas Mode 3

If you are having difficulty sending a fax overseas due to a bad connection, then turning on Overseas Mode may help.

This is a temporary setting, and will only be active for your next fax.

a Load your document. b Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, pr ess

(Fax) and Sending Faxes.

c Press Options. d Swipe up or down, or press a or b to

display Overseas Mode.

e Press Overseas Mode. f Press On. g Press OK. h Enter the fax number. i Press Fax Start.

(Fax) and Sending Faxes.

c Press Options. d Swipe up or down, or press a or b to

display Real Time TX.

e Press Real Time TX. f Press On (or Off). g Press OK. h Enter the fax number. i Press Fax Start.

Chapter 3

NOTE

Delayed Fax 3

You can store up to 50 faxes in the memory to be sent within a twenty-four hour period.

a Load your document. b Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and Sending Faxes.

c Press Options. d Swipe up or down, or press a or b to

display Delayed Fax.

e Press Delayed Fax. f Press Delayed Fax. g Press On. h Press Set Time. i Ent er th e t ime you want the fax to be

sent (in 24-hour format) using the keyboard on the Touchscreen. Press OK.

Delayed batch transmission 3

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.

All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Setup Send.

f Press Setup Send. g Press Batch TX. h Press On or Off.

i Press .

The number of pages you can scan into the memory depends on the amount of data printed on each page.

Send ing a fa x

Checking and cancelling waiting jobs 3

Check which jobs are still waiting in the memory to be sent. If there are no jobs, the Touchscreen will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Remaining Jobs.

f Press Remaining Jobs.

Jobs that are waiting will appear on the Touchscreen.

Setting your changes as the new default 3

You can save the fax settings for

Fax Resolution, Contrast, Glass Scan Size, Real Time TX and Coverpage Setup you use mos t oft en by

setting them as the default. These settings will stay until you change them again.

a Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, pr ess

(Fax) and Sending Faxes.

b Press Options. c Swipe up or down, or press a or b to

choose the setting you want to change, and then press the new option.

g Swipe up or down, or press a or b to

scroll through the waiting jobs and press the job you want to cancel.

h Press Cancel. i Do one of the following:

 To cancel, press Yes. If you want to

cancel another job go to step g.

 To exit without cancelling, press No.

j When you have finished cancelling jobs,

press .

Repeat this step for each setting you want to change.

d After changing the last setting, swipe up

or down, or press a or b to display Set New Default.

e Press Set New Default. f The Touchscreen asks you to confirm

the change to the new default settings. Press Yes to conf irm.

g Press .

Chapter 3

Restoring all fax settings to the factory settings 3

You can restore all the fax settings you have changed to the factory settings. These settings will stay until you change them again.

a Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and Sending Faxes.

b Press Options. c After changing the last setting, swipe up

or down, or press a or b to display Factory Reset.

d Press Factory Reset. e The Touchscreen asks you to confirm to

change back to the factory settings. Press Yes to confi rm.

f Press .

Saving fax options as a Shortcut 3

You can store all the new fax options you use frequently by saving them as a Shortcut.

a Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and Sending Faxes.

b Ente r the fax num ber. c Press Options. d Swipe up or down, or press a or b to

display Fax Resolution, 2-sided Fax Real Time TX, Coverpage Setup, Overseas Mode or Glass Scan Size, and then press the

setting you want to change. Then press the new option you want. Repeat this step for each setting you want to change.

, Contrast,

e When you have finished choosing new

options, press OK.

f Press Save as Shortcut. g Confirm the displayed list of options you

chose for the Shortcut, and then press OK.

h Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help you enter letters, see Basic User's Guide: Entering text.) Press OK.

i Press OK to confirm.

For MFC-9340CDW

Send ing a fa x

Electronic cover page 3

You will need to have programmed your Station ID in order to use this feature (see Quick S etup Guide).

You can automatically send a cover page with every fax. Your cover page includes your Station ID, a comment, and the name stored in the Address Book.

You can choose one of the following preset comments:

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long.

(See Composing your own comments on page 23.)

5.(User Defined)

6.(User Defined)

Composing your own comments 3

You can set up two comments of your own.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Setup Send.

f Press Setup Send. g Press Coverpage Setting. h Press Coverpage Note. i Press 5. or 6. to store your own

comment.

j Enter your own comment using the

keyboard on the Touchscreen. Press OK.

Press to choose numbers, letters or special characters (see

Basic User's Guide: Entering text).

k Press .

Chapter 3

Send a cover page for the next fax 3

If you want to send a cover page for the next fax, you can add the cover page.

a Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and Sending Faxes.

b Press Options. c Swipe up or down, or press a or b to

display Coverpage Setup.

d Press Coverpage Setup. e Press Coverpage Setup. f Press On. g Press Coverpage Note.

Using a printed cover page 3

If you want a printed cover page you can write on, print the sample page and attach it to your fax.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Setup Send.

f Press Setup Send. g Press Coverpage Setting. h Press Print Sample. i Press OK.

h Swipe up or down, or press a or b to

choose the comment you want to use, and then press the comment.

Press .

i Press OK. j Enter the fax number. k Press Fax Start.

Destination Display 3

When you send a fax, the machine displays the information from the Address Book or the number you dialled. You can set the machine to hide the destination information on the Touchscreen.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Setup Send.

f Press Setup Send.

Send ing a fa x

g Press Destination. h Press Hidden or Display.

i Press .

Chapter 3

NOTE

Polling 3

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polled transmit 3

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory.

Setup for polled transmit 3

a Load your document. b Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and Sending Faxes.

c Press Options. d Swipe up or down, or press a or b to

display Polled TX.

h If you are using the scanner glass, the

Touchscreen will prompt you to choose one of the following options:

 Press Yes to scan another page.

Go to step i.

 Press No if you are finished scanning

pages. Go to step j.

i Place the next page on the scanner

glass and press OK. Repeat steps h and i for each additional page.

j Your machine will automatically send

the fax when it is polled. Afterwards POLLED REP O RT will be prin t ed .

To delete the fax from memory, press

, All Settings, Fax,

Remaining Jobs (see Checking and cancelling waiting jobs on page 21).

Setup for polled transmit with a secure code 3

Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If another person wants to retrieve a fax from y ou r ma c hine they will h av e to enter the secure code.

a Load your document. b Do one of the following:

e Press Polled TX. f Press Standard. g Press Fax Start.

If you are using the ADF, go to step j.

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and Sending Faxes.

c Press Options. d Swipe up or down, or press a or b to

display Polled TX.

e Press Polled TX. f Press Secure. g Ente r a fo ur-di g i t numbe r.

Press OK.

h Press Fax Start. i If you are using the scanner glass, the

Touchscreen will prompt you to choose one of the following options:

 Press Yes to scan another page. Go

to step j.

 Press No if you are finished scanning

pages.

j Place the next page on the scanner

glass and press OK. Repeat steps i and j for each additional page.

Send ing a fa x

k Your machine will automatically send

the fax when it is polled.

NOTE

IMPORTANT

Receiving a fax 4

Memory Recei ve Options

Memory Receive lets you receive faxes while you are away from the machine.

You can use only one Memory Receive option at a time:

 Fax Forwarding  Fax Storage  PC-Fax Receive

(See Basic User's Guide: PC-Fax Receive.)

 Off

Fax Forwarding 4

The Fax Forwarding feature lets you automatically forward your received faxes to another machine. If you choose Backup Print: On, the mach ine will also prin t th e fax.

a Press .

b Press All Settings.

j Do one of the following:

 Press Manual to enter the

forwarding fax number (up to 20 characters) using the keyboard on the Touchscreen (see Basic User's Guide: Entering text).

Press OK.

 Press Address Book.

Swipe up or down, or press a or b to display to scroll until you find the fax number you want your faxes to be forwarded to.

Press the fax number or E-mail address you want.

• You can enter an E-mail address by pressing on the Touchscreen.

• If you choose a Group number from the Address Book, the faxes will be forwarded to multiple fax numbers.

k If Fax Preview is set to Off, press

Backup Print: On or Backup Print: Off.

c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Setup Receive.

f Press Setup Receive. g Swipe up or down, or press a or b to

display Memory Receive.

h Press Memory Receive. i Press Fax Forward.

• If you choose Backup Print: On, the machine will also print received faxes at your machine so you will have a copy.

• When Fax Preview is set to On, the backup print feature does not work.

l Press .

Receiving a fax

Fax Storage 4

The Fax Storage feature lets you store your received faxes in t he machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands (see Retrieving fax messages on page 33).

Your machine will print a backup copy of each stored fax.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Setup Receive.

f Press Setup Receive. g Swipe up or down, or press a or b to

display Memory Receive.

h Press Memory Receive. i Press Fax Storage.

j Press .

Changing Memory Receive Options 4

If received faxes are in your machine’s memory when you change the Memory Receive operations, the Touchscreen will ask you one of the following questions:

If rece i ved faxes h ave alrea d y been printed 4

 Erase all documents?

• If you press Yes, faxes in the memor y will be erased before the setting changes.

• If you press No, faxes in the memory will not be erased and the setting will be unchanged.

If unprinted faxes are in the memory 4

 Print all faxes?

• If you press Yes, faxes in the memor y will be printed before the setting changes. If a backup copy has already been printed, it will not be printed again.

• If you press No, faxes in the memory will not be printed and the setting will be unchanged.

If received faxes are left in the machine’s memory when you change to PC Fax Receive from another option (Fax Forward or Fax Storage), press USB or the name of the computer if you are on a network.

Press OK.

Chapter 4

IMPORTANT

NOTE

The Touchscreen will ask you this question:

 Send Fax to PC?

• If you press Yes, faxes in the memory will be sent to your computer before the setting changes. You will be asked if you want to turn on Backup Print. (For more information, see Basic U s er's Guide: PC-Fax Receive.)

• If you press No, faxes in the memory will not be erased or transferred to your computer and the setting will be unchanged.

If you choose Backup Print On, the machine will also print received faxes at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

Turning off Remote Fa x Options 4

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Setup Receive.

f Press Setup Receive. g Swipe up or down, or press a or b to

display Memory Receive.

h Press Memory Receive. i Press Off.

The Touchscreen will give you more options if there are received faxes still in your machine’s memory (see Changing Memory Receive Options on page 29).

j Press .

Remote retrieval 4

NOTE

You can call your machine from any touchtone phone or fax machine and then use the remote access code and remote command s to retrieve fax messages.

Receiving a fax

You can change your code at any time. To make your code inactive, press and hold

at step g to re stor e th e def ault sett ing

–––l, and then press OK.

Setting a Remote Access Code 4

The Remote Access Code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you must set up your own code. The factory default code is the inactive code (– – –l).

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Remote Access.

f Press Remote Access. g Enter a three-digit code using the

numbers 0 to 9, * or # using the keyboard on the Touchscreen. Press OK.

Using your Remote Access Code 4

a Dial your fax number from a telephone

or another fax machine using touch tone dialling.

b When your machine answers,

immediately enter your Remote Access Code .

c The machine signals if it has received

messages:

 1 long beep -- Fax messages  No beeps -- No messages

d When the machine gives two short

beeps, enter a command (see Remote fax commands on page 32). The

machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times if you enter an invalid command.

e Press 9 0 to reset the machine when you

are finished.

f Hang up.

DO NOT use the same code used for your Remote Activation code (l51) or Remote Deactivation code (#5 1) (see Basic User's Guide: Using Remote Codes).

h Press .

• If your machine is set to Manual mode and you want to use the remote retrieval features, wait for about 100 seconds after it starts ringing, and then enter the remote access code within 30 seconds.

• This function may not be available in some countries or supported by your local telephone company.

Chapter 4

Remote fax commands 4

Follow the commands in the table to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details 95 Change the Fax Forwar ding or

Fax Storage Settings

1 OFF You can choose Off after you have retr ieved or er ased all your

messages. 2 Fax Forwarding One long beep means the change is accepted. If you hear three 4 Fax Forwarding number 6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remot e fax machine to rece ive stored fa x

3 Erase faxes from the memor y If you hear one long beep, f ax me ssages have been erased

97 Check the receiving status

1 Fax You can check whether your machine ha s received an y faxes.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit Press 90 to stop remote retrieval . Wait for the long beep, t hen

short beeps, you canno t make changes because the conditions

have not been met (for example, registering a fax forwarding

number). You can regi ster the maximum number of rings (see

Changing the Fax For warding n umber on page 33). When you

have registered the num ber, fax forwarding will wor k.

messages (see Retrieving fax messages on page 33).

from the memory.

If yes, you w ill h e ar one long beep. If no, you will hear three

short beeps.

replace the handset.

Receiving a fax

NOTE

Retrieving fax messages 4

You can call your machine from any touchtone telephone or fax machine and have your fax messages sent to another machine. Before you use this feature, you have to turn on Fax Storage or Fax Preview (see Fax

Storage on page 29 or Basic User's Guide: Fax Preview (Black and White only)).

a Dial your fax number. b When your machine answers, enter

your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps,

press 9 6 2.

d Wait for a long beep, and then use the

dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by ## (up to 20 digits).

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Hang up after you hear your machine

beep. Your machine will call the other fax machin e, which will then print your fax messages.

Changing the Fax Forwarding number 4

You can change your fax forwarding number from another touch-tone telephone or fax machine.

a Dial your fax number. b When your machine answers, enter

your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps,

press 9 5 4.

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter ##.

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 to stop Remote Access when

you have finished.

f Hang up after you hear your machine

beep.

Chapter 4

NOTE

Additional receiving operations 4

Printing a reduced incoming fax 4

If you choose On, the machine reduces each page of an incoming fax to fit on one page of A4, Letter, Legal or Folio sized paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size settings (see Basic User's Guide: Pa per settings).

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax.

2-sided printing for Fax mode 4

Your machine prints received faxes on both sides of the paper when 2-sided is set t o On.

Use A4 sized paper for this function (60 to 105 g/m

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Setup Receive.

f Press Setup Receive. g Swipe up or down, or press a or b to

display 2-sided.

e Swipe up or down, or press a or b to

display Setup Receive.

f Press Setup Receive. g Swipe up or down, or press a or b to

display Auto Reduction.

h Press Auto Reduction. i Press On or Off.

j Press .

h Press 2-sided. i Press On or Off.

j Press .

When 2-sided is turned on, incoming faxes will automatically be reduced to fit the size of paper in the paper tray.

Receiving a fax

NOTE

Setting the Fax Receive Stamp 4

You can set the machine to print the received date and time at the top centre of each received fax page.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Setup Receive.

f Press Setup Receive. g Swipe up or down, or press a or b to

display Fax Rx Stamp.

h Press Fax Rx Stamp. i Press On or Off.

j Press .

Setting the Print Density 4

You can adjust the Print Density setting to make your printed pages darker or lighter.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Setup Receive.

f Press Setup Receive. g Swipe up or down, or press a or b to

display Print Density.

h Press Print Density. i Press a density level on the

Touchscreen.

j Press .

• Make sure you have set the current date and time on the machine (see Quick S etup Guide).

• If you downloaded Internet Fax: The received time and date will not appear

when using Internet Fax.

Chapter 4

Printin g a fax from the memory 4

If you choose Fax Storage, you can still print a fax from the memory when you are at your machine (see Fax Storage on page 29).

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Press a or b to display

Print Document.

f Press Print Document. g Press OK.

h Press .

Out of Paper Reception 4

As soon as the paper tray becomes empty during fax reception, the Touchscreen shows No Paper. Load paper in the paper tray (see Basic User's Guide: Loading paper and print media).

Incoming faxes w ill cont inue t o be stored in the memory until the memory becomes full or paper is loaded in the paper tray. When the memory is full the machine will stop automatically answering calls. To print the faxes, load fresh paper in the tray.

Receiving a fax

Polling 4

Polling receive 4

Polling receive lets you call another fax machine to receive a fax.

a Do one of the following:

 When Fax Previe w i s set to Off,

press (Fax).

 When Fax Preview is set to On, pres s

(Fax) and Sending Faxes.

b Press Options. c Swipe up or down, or press a or b to

display Polling RX.

d Press Polling RX. e Press Standard. f Enter the fax number you are polling

using Address Book or the dial pad on the Touchpanel.

Secure polling 4

Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

a Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, pr ess

(Fax) and Sending Faxes.

b Press Options. c Swipe up or down, or press a or b to

display Polling RX.

d Press Polling RX. e Press Secure. f Enter a four-digit number.

Press OK.

g Enter the fax number you are polling

using Address Book or the dial pad on the Touchpanel.

h Press Fax Start.

g Press Fax Start.

Chapter 4

Delayed polling 4

Delaye d p olling lets you set the machine t o begin polling receive at a later time. You can only set up one delayed polling operation.

a Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and Sending Faxes.

b Press Options. c Swipe up or down, or press a or b to

display Polling RX.

d Press Polling RX. e Press Timer. f Enter the time (in 24-hour format) you

want to begin polling. Press OK.

Sequential polling 4

Sequential polling lets you request documents from several fax machines in one operation.

a Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and Sending Faxes.

b Press Options. c Swipe up or down, or press a or b to

display Polling RX.

d Press Polling RX. e Press Standard, Secure or Timer. f Choose one of the options below.

 If you chose Standard, go to

step g.

g Enter the fax number you are polling

using Address Book or the dial pad on the Touchpanel.

h Press Fax Start.

 If you chose Secure, enter a

four-digit number, press OK. G o to step g.

 If you chose Timer, enter the time

you want to begin polling (in 24-hours format) and press OK. Go to step g.

g Press Options. h Swipe up or down, or press a or b to

display Broadcasting.

i Press Broadcasting. j Press Add Number.

Receiving a fax

k You can add numbers to the broadcast

in the following ways:

 Press Add Number and enter a

number using the keyboard on the Touchscreen.

Press OK.

 Press Add from Address book.

Swipe up or down, or press a orb to display the numbers you want to add to the broadcast. Press the check boxes to add a check mark beside all the numbers you want, and then press OK.



Press

Search in Address book

Enter the name and press the name, and then number you want to add.

. Press

l Repeat steps j and k for each number

you want. Press OK.

m Press Fax Start.

The machine polls each number or Group number in turn for a document.

Stop Polling 4

To cancel the polling process, press while the machine is dialling.

To cancel all sequential polling receive jobs, see Cancelling a Sequential Polling Job on page 39.

Cancelling a Sequential Polling Job 4

a Press . b Do one of the following:

 To cancel the entire sequential

polling job, press Entire Seq. Poll. Go to step c.

 To cancel the current job, press the

button that displays the number or name being dialled. Go to step d.

 To exit without cancelling, press .

c When the Touchscreen asks if you want

to cancel the entire sequential polling job, do one of the following:

 Press Yes to confirm.  To exit without cancelling, press No.

d Do one of the following:

 To cancel the current job, press Yes.  To exit without cancelling, press No.

Dialling and storing numbers 5

Telephone line services

BT Call Sign (U.K. only) 5

The BT Call Sign subscriber service is a way to have a separate number for your machine; it allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern.

You can set up your machine so that it only responds to the second number.

When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls since the number you use for telephone calls will use the normal ring pattern. If you turn the feature off, your receive mode will remain on Manual.

To enable the machine to work with BT Call Sign 5

This feature works with your external phone.

Additional dialling

operations

Combining Address Book numbers 5

Sometimes you may want to choose from several long-distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as Address Book numbers. You can store these long dialling sequences by dividing them and setting them up as separate Address Book numbers in any combination. You can even include manual dialling using the dial pad (see Basic User's Guide: Storing numbers).

For example, you might have stored ‘01632’ in Address Book: Brother 1 and ‘960555’ in Address Book: Brother 2. You can use them both to dial ‘01632-960555’ if you press the following:

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Miscellaneous.

f Press Miscellaneous. g Press BT Call Sign. h Press On or Off.

i Press .

a Press (Fax).

b Press Address Book. c Swipe up or down, or press a or b to

display the number of Brother 1.

d Press the number. e Press Apply. f Press Address Book. g Swipe up or down, or press a or b to

display the number of Brother 2.

h Press the number. i Press Apply.

j Press Fax Start. You will dial

NOTE

‘01632-960555’.

To temporarily change a number, you can substitute part of the number by pressing it on the dial pad. For example, to change the number to ‘01632-960556’, you could enter the number (Brother 1: 01632) using Address Book, press Apply and then press 960556 on the dial pad.

If you must wait for another dial tone or signal a t any p oint in the diallin g sequence, create a pause in the number by pressing a 2.8-second delay. You can press Pause as many times as needed to increase the length of the pause.

Pause

. Each key press adds

Dialling and storing numbers

Chapter 5

Additional ways to store numbers 5

Storing Address Book numbers from Outgoing Calls5

You can store Address Book numbers from the Outgoing Call history.

a Press (Fax).

b Press Call History. c Press Outgoing Call. d Press the number. e Press Edit. f Press Add to Address Book. g Press Name. h Enter the name (up to 15 characters)

using the keyboard on the Touchscreen. (To help you enter letters, see Basic User's Guide: Entering text.) Press OK.

i Press OK to confirm the fax or telephone

number.

Setting up Groups for Broadcasting 5

A Group, which can be stored in the Address Book, allows you to send the same fax message to many fax numbers by pressing Fax, Address Book, Group name, Apply and Fax Start.

First, you must store each fax number in Address Book (see Basic User's Guide: Storing Address Book numbers). Then you can include them as numbers in the Group. Each Group uses up an Address Book number. You can store up to 20 Groups, or you can assign up to 199 numbers to a large Group.

(See Broadcasting on page 17.)

a Press (Fax).

b Press Address Book. c Press Edit. d Press Setup Groups. e Press Name. f Enter the Group name (up to 15

characters) using the keyboard on the Touchscreen. Press OK.

j Press .

g Press Add/Delete. h Add Address Book numbers to the

Group by pressing them to display a red checkmark. Press OK.

i Read and confirm the displayed list of

names and numbers you have chosen, and then press OK to save your Group.

Dialling and storing numbers

NOTE

j Do one of the following:

 To store another Group for

broadcasting, repeat steps c - i.

 To finish storing Groups for

broadcasting, press .

You can print a list of all the Address Book numbers (see Reports on page 46).

Changing a Group name 5

a Press (Fax).

b Press Address Book. c Press Edit. d Press Change. e Swipe up or down, or press a or b to

display the Group you want.

Deleting a Group 5

a Press (Fax).

b Press Address Book. c Press Edit. d Press Delete. e Swipe up or down, or press a or b to

display the Group you want.

f Press the Group name.

Press OK.

g When the Touchscreen asks

Erase this data?, press Yes.

h Press .

f Press the Group name. g Press the Name. h Enter the new Group name (up to 15

characters) using the keyboard on the Touchscreen. Press OK.

How to change the stored name:

To change a character, press d or c to position the cursor to highlight the

incorrect character, and then press . Enter the new character (see Basic User's Guide: Entering text).

i Press OK.

j Press .

Chapter 5

Adding or deleting Group members 5

a Press (Fax).

b Press Address Book. c Press Edit. d Press Change. e Swipe up or down, or press a or b to

display the Group you want.

f Press th e Group name. g Swipe up or down, or press a or b to

display Add/Delete.

h Press Add/Delete. i Swipe up or down, or press a or b to

display the number you want to add or delete.

j Do the following for each number you

want to change:

 To add a number to the Group, press

the check box of the number to add a chec k mark.

 To delete a number from the Group,

press the check box of the number to remove th e chec k mark.

k Press OK. l Press OK.

m Press .

Printing repor t s 6

Fax reports 6

Press on the Touchscreen to set up the Transmission Verification Report and the

Journal Period.

Transm is sion V erific at io n Report 6

You can use the Transmission Verification Report as proof that you sent a fax (see Basic User's Guide: Transmission Verification Report).

Fax Journal (Activity Report) 6

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). The factory setting is Every 50 Faxes.

If you set the inter val to Off, you can still print the report by following the procedure in Reports on page 46.

i Swipe up or down, or press a or b to

choose an interval. If you choose Every 50 Faxes, go to step m.

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory.

If the machine’s memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

j Press Time, and then enter the time to

start printing (in 24-hour format) using the keyboard on the Touchscreen. (For example: enter 19:45 for 7:45 PM.) Press OK.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Fax.

d Press Fax. e Swipe up or down, or press a or b to

display Report Setting.

k If you chose Every 7 Days, press

Day.

l Swipe up or down, or press a or b

display Every Monday,

Every Tuesday, Every Wednesday, Every Thursday, Every Friday, Every Saturday or Every Sunday,

and then press the first day of the 7-day countdown.

m Press .

f Press Report Setting. g Press Journal Period. h Press Journal Period.

Chapter 6

Reports 6

The following reports are available: 1 XMIT Verify

Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report.

2 Address Book

Prints a list of names and numbers stored in the Address Book memory, in alphabetical order.

3 Fax Journal

Prints a list of information about your last 200 incoming and outgoing faxes. (TX: transmit.) (RX: receive.)

4 User Settings

Prints a list of your current settings.

5 Network Configuration

Prints a list of your current network settings.

6 Drum Dot Print

Prints the Drum Dot Check Sheet to troubleshoot a dotted print problem.

7 WLAN Report

(MFC-9330CDW and MFC-9340CDW) Prints the result of wireless LAN

connectivity diagnosis.

How to print a report 6

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Print Reports.

d Press Print Reports. e Swipe up or down, or press a or b to

display the report you want.

f Press the report name. g Do one of the following:

 If you chose XMIT Verify, go

to step h.

 For other reports, go to step i.

h Do one of the following:

 To view the Transmission

Verification Report, press View on LCD.

 To print the Transmission

Verification Report, press Print Report.

i Press OK.

Making copies 7

Copy settings 7

You can change the copy settings for the next copy.

These settings are temporary. The machine returns to its default settings one minute after copying.

Press Copy and then press Options. Swipe up or down, or press a or b to scroll through the copy settings. When the setting you want is displayed, press it and choose your preferred option.

When you have finished changing settings, press Colour Start or Mono Start.

Stop copying 7

To stop copying, press .

Improving copy quality 7

You can choose from a range of quality settings. The factory setting is Auto.

 Auto

Auto is the recommended mode for ordinary printouts. Appropriate for documents that contain both text and photographs.

 Text

Appropriate for documents containing mainly text.

 Photo

Better copy quality for photographs.

 Receipt

Appropriate for copying receipts.

a Load your document.

b Press (Copy).

c Enter the number of copies. d Press Options. e Swipe up or down, or press a or b to

display Quality.

f Press Quality. g Press Auto, Text, Photo or Receipt. h If you do not want to change additional

settings, press OK.

i Press Colour Start or Mono Start.

Chapter 7

NOTE

Enlarging or reducing copies 7

To enlarge or reduce the next copy follow these steps:

a Load your document.

b Press (Copy).

c Enter the number of copies you want. d Press Options. e Swipe up or down, or press a or b to

display Enlarge/Reduce.

f Press Enlarge/Reduce. g Press 100%, Enlarge, Reduce or

Custom(25-400%).

h Do one of the following:

 If you chose Enlarge, press the

enlargement or ratio you want.

 If you chose Reduce, swipe up or

down, or press a or b to display the reduction ratio you want and press it.

100%*

200% 141% A5A4 104% EXELTR 97% LTRA4 94% A4LTR 91%FullPage 85% LTREXE 83% LGLA4 78% LGLLTR 70% A4A5 50%

Custom(25-400%)

The factory setting is shown in Bold

with an asterisk.

Custom(25-400%) allows yo u t o en ter a ratio from 25% to 400% in 1% increments.

i If you do not want to change additional

settings, press OK.

j Press Colour Start or Mono Start.

 If you chose Custom(25-400%),

press to erase the displayed percentage, or press d to move the cursor, and then enter an enlargement or reduction ratio from 25% to 400% in 1% increments.

Press OK.

 If you chose 100%, go to step i.

Page Layout is not available with Enlarge/Reduce.

Making copies

2-sided Copying 7

You must choose a 2-sided copy layout from the following options before you can start 2-sided copying. The layout of your document determines which 2-sided copy layout you should choose.

MFC-9140CDN and MFC-9330CDW

Portrait

 1–sidedi2–sided Long Edge Flip

 1–sidedi2–sided Short Edge Flip

MFC-9340CDW

If you want to use the automatic 2-sided copy feature, load your document in the ADF.

Portrait

 2–sidedi2–sided

 1–sidedi2–sided Long Edge Flip

 2–sidedi1–sided Long Edge Flip

Landscape

 1–sidedi2–sided Long Edge Flip

 1–sidedi2–sided Short Edge Flip

 2–sidedi1–sided Short Edge Flip

Chapter 7

Landscape

 2–sid edi 2–sided

 1–sid edi 2–sided Long Edge Fl ip

 2–sid edi 1–sided Long Edge Fl ip

 1–sid edi 2–sided Short Edge Flip

 2–sid edi 1–sided Short Edge Flip

g Swipe up or down, or press a or b to

display the following layout options:

Off

2-sided2-sided1, 1-sided2-sided Long Edge Flip

2-sided1-sided Long Edge Flip1, 1-sided2-sided Short Edge Flip

2-sided1-sided Short Edge Flip

For MFC-9340CDW

h Press the option you want. i If you do not want to change additional

settings, press OK.

j Press Colour Start or Mono Start

to scan the page. If you placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step k.

k After the machine scans the page, press

Scan to scan the next page.

l Place the next page on the scanner

glass.

m Press OK.

a Load your document.

b Press (Copy).

Repeat steps k and m for each page of the layout.

n After scanning all the pages, press

Complete in step k to finish.

c Enter the number of copies. d Press Options. e Swipe up or down, or press a or b to

display 2-sided Copy.

f Press 2-sided Copy.

Making copies

Adjusting Density and Contrast 7

Density 7

Adjust the copy density to make copies darker or lighter.

a Load your document.

b Press (Copy).

c Enter the number of copies. d Press Options. e Swipe up or down, or press a or b to

display Density.

f Press Density. g Press a level of density, from Light to

Dark.

Contrast 7

Adjust the contrast to help an image look sharper and more vivid.

a Load your document.

b Press (Copy).

c Enter the number of copies. d Press Options. e Swipe up or down, or press a or b to

display Contrast.

f Press Contrast. g Press a level of contrast. h If you do not want to change additional

settings, press OK.

i Press Colour Start or Mono Start.

h If you do not want to change additional

settings, press OK.

i Press Colour Start or Mono Start.

Chapter 7

IMPORTANT

Sorting copies 7

You can sort multiple copies. Pages will be sorted in the order 1 2 3, 1 2 3, 1 2 3, and so on.

a Load your document.

b Press (Copy).

c Enter the number of copies. d Press Options. e Swipe up or down, or press a or b to

display Stack/Sort.

f Press Stack/Sort. g Press Sort. h Read and confirm the displayed list of

settings you have chosen. If you do not want to change any other settings, press OK.

Making N in 1 copies (page layout) 7

You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page. If you want to copy both sides of an ID card onto one page, see 2 in 1 ID Copy on page 54.

• Make sure the paper size is set to A4, Letter, Legal or Folio.

• You cannot use the Enlarge/Reduce setting with the N in 1 feature.

•(P) means Portrait and (L) means Landscape.

a Load your document.

b Press (Copy).

c Enter the number of copies.

i Press Colour Start or Mono Start

to scan the page. If you placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step j.

j After the machine scans the page, press

Scan to scan the next page.

k Place the next page on the scanner

glass.

l Press OK.

Repeat steps j and l for each page of the layout.

m After scanning all the pages, press

Complete in step j to finish .

d Press Options. e Swipe up or down, or press a or b to

display Page Layout.

f Press Page Layout. g Swipe up or down, or press a or b to

display Off(1in1), 2in1(P), 2in1(L), 2in1(ID) 4in1(L).

For i nfo rmat ion a bout 2in1(ID), see 2 in 1 ID Copy on page 5 4.

, 4in1(P) or

h Press the option you want. i If you do not want to change additional

settings, press OK.

j Press Colour Start or Mono Start

to scan the page. If you placed the document in the ADF, the machine scans the pages and starts printing.

Making copies

If you are using the scanner glass, go to step k.

k After the machine scans the page, press

Scan to scan the next page.

l Place the next page on the scanner

glass.

m Press OK.

Repeat steps k and m for each page of the layout.

n After scanning all the pages, press

Complete in step k to fin ish.

If you are copying from the ADF: 7

Place your document face up in the direction shown in the illustration:

 2in1(P)

 2in1(L)

If you are copying from the scanner glass: 7

Place your document face down in the direction shown in the illustration:

 2in1(P)

 2in1(L)

 4in1(P)

 4in1(L)

 4in1(P)

 4in1(L)

Chapter 7

NOTE

2 in 1 ID Copy 7

You can copy both sides of your identification card onto one page, keeping the original card size.

You can copy an identification card to the extent permitted under applicable laws (see Product Safety Guide: Unlawful use

of copying equipment (MFC and DCP only).)

a Place your identification card face down

near the left corner of the scanner glass.

i Read and confirm the displayed list of

settings you have chosen, and then press OK.

j Press Colour Start or Mono Start.

The machine starts scanning one side of the identification card.

k After the machine has scanned one

side, press Scan. Turn over the identification card and place it near the left corner of the scanner glass, then press OK to scan the other side.

When 2 in 1 ID Copy is chosen, the machine sets the quality to Photo and the contrast to +2.

l Press .

1 4 mm or greater (top, left)

 Even if a document is placed on the

ADF, the machine scans the data from the scanner glass when in this mode.

b Press (Copy).

c Enter the number of copies. d Press Options. e Swipe up or down, or press a or b to

display Page Layout.

f Press Page Layout. g Swipe up or down, or press a or b to

display 2in1(ID).

h Press 2in1(ID).

Making copies

IMPORTANT

Adjusting the Colour Saturation 7

You can change the default setting for colour saturation.

a Load your document.

b Press (Copy).

c Enter the number of copies. d Press Options. e Swipe up or down, or press a or b to

display Colour Adjust.

f Press Colour Adjust. g Press Red, Green or Blue. h Press a level of colour saturation. i Repeat steps g and h if you want to

adjust the next colour. After adjusting the colour set ting s,

press .

Making 2-sided N in 1 copies (MFC-9340CDW) 7

When you make 2-sided N in 1 copies from a 2-sided document, you must choose a layout option in 2-sided Copy Page Layout. You will be able to access 2-sided Copy

Page Layout after selecting 2-sided2-sided for 2-sided Copy

and any N in 1 layout for Page Layout. You must select an appropriate option in the

table.

Bound Edge of the Document

Long Edge Long Edge LongEdge

Short Edge Long Edge ShortEdge

Edge of the copies to be bound

Short Edge LongEdge

Short Edge ShortEdge

Option you must choose

LongEdge

ShortEdge

LongEdge

ShortEdge

j If you do not want to change additional

settings, press OK.

k Press Colour Start.

• Load your document in the ADF to use the 2-sided Copy Page Layout feature.

• The 2-sided Copy Page Layout feature does not work when you choose 2in1(ID) for Page Layout.

a Load your document in the ADF.

b Press (Copy).

c Enter the number of copies. d Press Options. e Select 2-sided2-sided in

2-sided Copy (see 2-sided Copyin g on page 49).

Chapter 7

NOTE

f Select 2in1(P), 2in1(L), 4in1(P)

or 4in1(L) in Page Layout (see Making N in 1 copies (page layout) on page 52).

g Swipe up or down, or press a or b to

display 2-sided Copy Page Layout.

h Press 2-sided Copy Page Layout. i Press LongEdge LongEdge,

LongEdge ShortEdge, ShortEdge LongEdge or ShortEdge ShortEdge.

j If you do not want to change additional

settings, press OK.

k Press Colour Start or Mono Start.

Removing Background Colour 7

Remove Background Colour removes the background colour of the document when copying. Using thi s func ti o n w ill make the copy clearer to read and may save toner.

This function is for use only when making colour copies.

a Load your document.

b Press (Copy).

c Enter the number of copies. d Press Options. e Swipe up or down, or press a or b to

display Advanced Settings.

f Press Advanced Settings. g Press Remove Background Colour. h Press Low, Medium or High. i If you do not want to change additional

settings, press OK.

j Press Colour Start.

Making copies

Saving copy options as a Shortcut 7

You can store the copy options you use most often by saving them as a Shortcut.

a Press (Copy).

b Press Options. c Swipe up or down, or press a or b to

display Quality, Enlarge/Reduce, 2-sided Copy, Density, Contrast, Stack/Sort, Page Layout, Colour Adjust, 2-sided Copy Page Layout or Remove Background Colour, and

then press the setting you want.

d Swipe up or down, or press a or b to

display the available options, and then press your new option. Repeat steps c and d for each setting you want to change.

e When you have finished choosing new

options, press Save as Shortcut.

f Read and confirm the displayed list of

options you have chosen for the Shortcut, and then press OK.

g Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help you enter letters: see Basic User's Guide: Entering text.) Press OK.

h Press OK to save your Shortcut.

Savin g pa pe r 7

You can use the Paper Save preset to reduce the amount of paper consumed for copies. Paper Save uses the 4 in 1 layout and 2-sided copy options.

a Load your document.

b Press (Copy).

c Swipe left or right to display

Paper Save.

d Press Paper Save. e Enter the number of copies. f Do one of the following:

 To change more settings, go to

step g.

 When you have finished changing

settings, go to ste p j.

g Press Options. h Swipe up or down, or press a or b to

display the available settings, and then press the setting you want.

i Swipe up or down, or press a or b to

display the available options, and then press your new option. Repeat steps h and i for each setti ng you want. When you have finished changing settings, press OK.

j Press Colour Start or Mono Start.

i Press .

NOTE

Routine maintenance A

Checking the machine A

Printing the test print A

You can print a Test Print page to check your print quality.

a Press .

b Press Test Print. c The Touchsceen will show

Press [OK]. Press OK. The machine will print the Test Print page.

d Press .

Checking the Page Counters A

You can see the machine’s Page Counters for copies, printed pages, reports and lists, faxes or a summary total.

Checking the remaining life of toner cartridges A

You can see the approximate remaining life of the toner cartridges.

a Press .

b Press Toner Life.

The Touchscreen will show the approximate remaining life of the toner cartridges in a bar chart.

c Press .

Checking the remaining life of parts A

You can see the machine’s parts life on the Touchscreen.

a Press .

b Press All Settings.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display Machine Info..

d Press Machine Info.. e Press Page Counter.

The Touchscreen shows number of pages for Total, Fax/List, Copy and Print.

f Press .

c Swipe up or down, or press a or b to

display Machine Info..

d Press Machine Info.. e Press Parts Life. f Press a or b to see the approximate

remaining parts life of the

Drum Black(BK), Drum Cyan(C), Drum Magenta(M), Drum Yellow(Y), Belt Unit, Fuser, PF kit.

g Press .

The remaining life of the toner cartridge is listed on the User Settings report (see How to print a report on page 46).

Replacing periodic maintenance parts A

The periodic maintenance parts will need to be replaced regularly to maintain the print quality. The Fuser Unit and PF Kit parts listed in the table must be replaced after printing

approximately 50,000 pages Brother customer service when these messages appear on the Touchscreen.

. Contact

Routine maintena nce

Touchscreen message

Replac e Fu se r Replace the fuser unit. Replac e PF kit Replace the paper feedin g

A4 or Letter size si ngle-si ded pages.

Description

kit for the paper tray.

Packing and shipping

WARNING

NOTE

FRONT

the machine A

This machine is heavy and weighs more than 20.0 kg. To prevent possible injuries, at least two people should lift the machine. One person should hold the front of the machine, and one person should hold the back, as shown in the illustration. Be careful not to trap your fingers when you put the machine down.

a Press and hold down to turn off the

machine. Leave the machine turned off for at least 10 minutes to cool down.

b Disconnect all the cables, and then

unplug the power cord from the electric al so cke t.

c Place the packing material (1) into the

carton.

If for any reason you must ship your machine, carefully repac k the machine in the original packaging to avoid any damage during transit. The machine should be adequately insured with the carrier.

Routine maintena nce

FRONT

d Wrap the machine in a plastic bag, then

place it on the bottom packing material (1).

e Place the packing material (2) marked

“R” on the right of the machine. Place the packing material (3) marked “L” on the left of the machine. P l ace the AC power cord and printed materials in the original carton as shown in the illustration.

f Close the carton and tape it shut.

Glossary B

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.

3.7 in. (93.4 mm) Touchscreen LCD and Touchpanel

The Touchscreen LCD (Liquid Crystal Display) on the machine shows interactive messages and prompts for using the machine. You can operate the Touchscreen by pressing or swiping on the screen. The Touchpanel, on the right side of the Touchscreen LCD, illuminates its LEDs when they are available for the current operation.

Address Book

Names and numbers you have stored for easy dialling.

Address Book List

A listing of names and numbers stored in the Address Book memory, in alphabetical order.

ADF (automatic document feeder)

The document can be placed in the ADF and scanned one page at a time automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the handset of the external telephone.

Automatic Redial

A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

Backup Print

Your machine prints a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure.

Batch Transmission

As a cost saving feature, all delayed faxes to the same fax number will be sent as one transmission.

Beeper Volume

Volume setting for the sound when you press a key or make an error.

Broadcasting

The ability to send the same fax message to more than one location.

BT Call Sign

A subscriber service purchased from the telephone company in the U.K. that gives you another phone number on an existing phone line. The Brother machine uses the new number to simulate a dedicated fax line.

Cancel Job

Cancels a programmed print job and clears it from the machine’s memory.

CNG tones

The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is c a lling.

Caller ID

A service purchased from the telephone company that lets you see the number (or name) of t he pa r ty calling you.

Coding me thod

Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JBIG, if the receiving machine has the same capability.

Glossary

Communication error (or Comm. Error)

An error during fax sending or receiving, usually caused by line noise or s tatic.

Compatibility group

The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.

Contrast

Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Delaye d Fax

Sends your fax at a specified later time that day.

Density

Changing the Density makes the whole image lighter or darker.

Dual Access

Your machine can scan outgoing faxes or scheduled jobs into the memory at the same time it is sending a fax, receiving a fax, or printing an incoming fax.

ECM (Error Correction Mode)

Detects errors during fax transmissi on and resends the pages of the fax that had an error.

Extens io n te l ephone

A telephone on the fax number that is plugged into a separate wall socket.

External phone

A TAD (telephone answering device) or telephone that is connected to your machine.

F/T Ring Time

The length of time that the Brother machine fast double-rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.

Fax Detect

Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.

Fax Forwarding

Sends a fax received into the memory to another pre-programmed fax number.

Fax Journal

Lists information about the last 200 i ncomi ng and outgoing f axes. TX means Transmit. RX means Receive.

Fax Storage

You can store faxes in the memory.

Fax tones

The signals sent by sending and receiving fax machines while communicating information.

Fax/Tel

You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).

Fine re solut i on

Resolution is 203 × 196 dpi. It is used for small print and graphs.

Greyscale

The shades of grey available for copying and faxing photographs.

Group nu m be r

A combination of Address Book numbers that are stored in Address Book for Broadcasting.

Journal Period

The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle.

Manual fax

When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Fax Start to begin transmission.

OCR (optical character recognition)

Nuance™ PaperPort™ 12SE or Presto! PageManager software application converts an image of text to text you can edit.

Out of Paper Reception

Receives faxes into the machine’s memory when the machine is out of paper.

Overseas Mode

Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.

Pause

Allows you to place a 2.8 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing numbers in Address Book. Press Pause as many times as needed for longer pauses.

Polling

The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse

A form of rotary dialling on a telephone line.

Real Time Transmission

When memory is full, you can send faxes in real time.

Remaining Job s

You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually.

Remote Access Code

Your own four-digit code (– – –l) that allows you to call and access your machine from a remote location.

Remote Activation code (Fax/Te l mode only)

Press this code (l51) when you answer a fax call on an extension or external telephone.

Remote Deactivation code (Fax/Te l mode only)

When the machine answers a voice call, it fast double-rings. You can pick up at an extension or external telephone by pressing this code (#51).

Remote Retrieval Access

The abilit y to a c c es s y ou r mac h i n e remotely from a touch tone telephone.

Resolution

The number of vertical and horizontal lines per inch.

Ring Delay

The number of rings before the machine answers in Fax and Fax/Tel modes .

Ring Volume

Volume setting for the machine’s ring.

Scanning

The process of sending an electronic image of a paper document into your computer.

An alphabetical electronic listing of stored Address Book and Group numbers.

Settings Tables

At-a-glance instructions that show all the settings and options that are available for setting up your machine.

Stat ion ID

The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number.

TAD (te l ephone answering dev ice)

You can connect an external TAD to your machine.

Temporary settings

You can choose certain options for each fax transmission and copy without changing the default settings.

Tone

A form of dialling on the telephone line used for Touch Tone telephones.

Transmission

The process of sending faxes over the telephone lines from your machine to the receiving fax machine.

User Settings List

A printed report that shows the current settings of the machine.

Xmit Report (Transmission Verification Report)

A listing for each transmission, that shows its date, time and number.

Glossary

Index

Numerics

2-sided copy .............................................49

Address Book

broadcasting

using Groups

Group dial

setting up Groups for broadcasting

Apple Macintosh

See Software User's Guide.

.........................................17

......................................17

....42

Broadcasting ............................................17

cancelling setting up Groups for

..............................................18

............................42

Cancelling

broadcast in process fax jobs in memory fax storage jobs awaiting redial remote fax options

ControlCenter2 (for Macintosh)

See Software User's Guide.

ControlCenter4 (for Windows

See Software User's Guide.

............................................29

.............................18

................................21

...............................21

................................30

)

Copy

2 in 1 ID Copy 2-sided button contrast Density Enlarge/Reduce N in 1 (page layout) quality saving paper sort temporary settings using scanner glass

Cover page

custom comments prin ted form

..................................................49

...................................................47

................................................. 51

...................................................47

.......................................................52

.......................................54

.................................................51

.................................... 48

.............................. 52

......................................... 57

................................47

..................50, 52, 53

..............................................23

................................23

..........................................24

Daylight Saving Time ................................1

Deep Sleep mode Delayed batch transmission Destination Display Dialling

Groups (broadcasting) restricting dialling

Drum unit

checking (remaining life)

Dual access

......................................3

.................... 20

..................................25

..........................17

.................................. 12

...................... 58

.............................................16

Enlarge/Reduce ....................................... 48

Fax codes

changing remote access code

Fax forwarding

changing remotely programming a number

Fax storage

printing from memory turning off turning on

Fax, stand-alone

receiving

fax forwardi ng fax receive stamp into memory (fax storage) polling receive reducing to fit on paper retrieving from a remote site

sending

broadcasting cancelling from memory contrast delayed batch delayed fax destination display from memory (dual access) manual overseas polled transmit real time transmission resolution

............................................... 31

..............................31

.........................32, 33

..............................................29

..............................................30

..............................................29

............................. 28, 32

...............................35

....................................37

.................................................13

......................................17

..............................................15

....................................20

........................................20

............................................... 16

............................................19

................................... 26

...........................................15

........................28

............................36

..................29

......................34

....... 32, 33

.....................21

............................. 25

...............16

........................19

Machine information

checking remaining life of parts page counts

Macintosh

See Software User's Guide.

Maintenance, routine

checking the remaining life of parts

Manual

transmission

Memory

storage

..........................................58

............................... 58

......................................... 16

...................................................1

............ 58

...... 58

N in 1 (page layout) .................................52

Network

faxing

See Software Us er's Guide.

printing

See Network Us er's Guide.

scanning

See Software Us er's Guide.

Nuance™ PaperPort™ 12SE

See Software User's Guide and Help in the PaperPort™ 12SE application to access How-to-Guides.

Outgoing Calls

Add to Address Book

...........................42

Groups for broadcasting ..........................42

Page layout (N in 1) .................................52

PC-Fax

See Software User's Guide.

Polling

polled transmit

polling receive Power failure Presto! PageManager

See Software User's Guide. See also Help

in the Presto! PageManager application. Print

fax fro m memo r y

reports Printing

See Software User's Guide.

...................................................46

.......................................26

.......................................37

..............................................1

...................................36

Quality

copying

..................................................47

Reducing

copies

....................................................48

incoming faxes Remote retrieval

access code

commands

getting your faxes Remote setup

See Software User's Guide. Reports

Resolution

.............................................45, 46

Drum Dot Print

Fax Journal

journal p er iod how to print Network Configuration Tel Index List Transmission Verification User Settings WLAN Report

fax (standard, fine, superfine, photo) setting for next fax

......................................34

.......................................31

..........................................31

............................................32

..................................33

......................................46

....................................45, 46

.....................................45

...........................................46

..........................46

.........................................46

......................45

........................................46

....15

.................................15

Scanning

See Software User's Guide.

Security

restricting dialling Secure function lock

administrator password

Setting lock Sleep mode Sort

.......................................................... 52

...............................................2

.................................. 12

.......................6

...........................................10

Temporary copy settings .........................47

Toner Save Touchscreen

backlight brightness

................................................2

................................3

Windows

See Software User's Guide. Wireless Network

See Quick Setup Guide and

Network User's Guide.

Visit us on the World Wide Web

http://www.brother.com/

These machines are approved for use in the country of purchase only. Local Brother companies or their dealers wil l only support machines purchased in their own countries.

www.brotherearth.com

Brother MFC-9140CDN, MFC-9330CDW, MFC-9340CDW User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

User’s Guides and where do I find them?

Table of Contents

General Setup 1

Memory storage 1

Automatic Daylight Saving Time

Ecology features 1

Toner Save 1

Sleep Time 1

Deep Sleep mode 1

Touchscreen 1

Setting the backlight brightness 1

Setting the Dim Timer for the backlight 1

Security features 2

Secure Function Lock 2.0

Before you begin to use Secure Function Lock 2.0 2

Setting and changing the Administrator Password 2

Setting th e administrator password 2

Changing the administrator pas sword2

Setti ng up restric ted user s 2

Setting up and changing the Public user mode 2

Turning Secure Func tion Lock on/ off 2

Turning Secure Function Lock on 2

Turning Secure Function Lock off 2

Switching Users 2

Changing to the restricted user mode2

Changing to the Public mode 2

Setting Lock 2

Setti ng up the admi nistrator password 2

Changing the Setting Lock administrator password 2

Turning Setting Lock on/off 2

Turning Setting Lock on 2

Turning Setting Lock off 2

Dial Restriction 2

Dial pad restriction 2

Addres s Boo k restr ic tio n 2

Shortcuts restriction 2

Sending a f ax 3

Additional sending options

Send in g fax e s using mult iple settings 3

Changing a 2-sided fax layout (MFC-9340CDW) 3

Contrast 3

Changing Fax Resolution 3

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Dual acces s 3

Broadcasting 3

Before you begin the broadcast 3

How to broadcast a fax 3

Cancelling a Broadcast in progress 3

Real Time Transmission 3

Overseas Mode 3

Delayed Fax 3

Delayed batch transmission 3

Checking and cancelling waiting jobs 3

Setting your changes as the new default 3

Restoring all fax settings to the factory settings 3

Saving fax options as a Shortcut 3

Electronic cover page 3

(See Composing your own comments on page 23.)

Send a cover page for the next fax 3

Using a printed cover page 3

Destination Display 3

Polling 3

Polled transmit 3

Setup for polled transmit 3

Setup for polled transmit with a secure code 3

Receiving a fax 4

Memory Recei ve Options

Fax Forwarding 4

Fax Storage 4

Changing Memory Receive Options 4

If rece i ved faxes h ave alrea d y been printed 4

If unprinted faxes are in the memory 4

Turning off Remote Fa x Options 4

Remote retrieval 4