Brother MFC-9140CDN, MFC-9330CDW, MFC-9340CDW Basic User Guide

Basic User’s Guide

MFC-9140CDN MFC-9330CDW MFC-9340CDW

Not all models are available in all countries.

Version 0

UK/IRE

If you need to contact customer service

Complete the following information for future reference:

Model Number:

MFC-9140CDN / MFC-9330CDW / MFC-9340CDW

(Circle your model number)

Serial Number: Date of Purchase: Place of P urchase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

User’s Guides and where do I find them?

Which Gui de? What’s in it? Where is it?

Product Safety Guide

Quick Setup Guide Follow the instructions for setting up your

Basic User's Guide Learn the basic Fax, Copy, Scan and Di rect

Advanced User's Guide

Software User's Guide

Read this Guid e fir st . R e ad th e Sa fety Instruct ions before you set up you r machine. See this Guide for trademarks and legal limitations.

machine and installing the drivers and software for the operating system and connection ty pe you are using.

Print operations and how to replace consumable s. See t roubleshooting tips.

Learn more advanced operations: Fax, Copy, securi ty f eatur es, pr inti ng reports a nd performing r outine maintenance.

Follow these instructions for Printi ng, Scanning, Network Scanning, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.

Printed / In the box

Printed / In the box For

Czech Republic, Hungary, Republic of Bulgaria , Republic of Poland, Romania, Slovak Republic : PDF file / CD-ROM / In the box

PDF fil e / CD-RO M / In the b o x

HTML file / CD-ROM / In the box

Network User's Guide

Wi-Fi Direct™ Guide

(MFC-9330CDW and MFC-9340CDW)

Google Cloud Print Guide

Mobile Print/Scan Guide for Brother iPrint&Scan

This Guide provi des useful information about wired and wireless network settings and security settings using the Brother machine. You can also find supported protocol in for m ation for your machine and detailed troubleshooting tips.

This Guide provides details on how to configure and use your Brother m achine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.

This Guide provides details on how to configure your Bro ther mach ine to a Googl e account and use Goog le Cl oud Pri nt services for pri nting over the Internet .

This Guide provi des useful information about printing from your mobile device and scanning f rom y our Br other machi ne to your mobile device when connected on a Wi-Fi network.

PDF fil e / CD-RO M / In the b o x

PDF fil e / Broth e r Solu tions

Center

PDF fil e / Broth e r Solu tions

Center

PDF fil e / Broth e r Solu tions

Center

Which Guide? What’s in it? Where is it?

Web Connect Guide This Guide provides details about how to

configure and use your Brother machine to scan, load and view images and files on certain website s t hat pr ovide the se serv ices.

AirPrint Guide This Guide provides information for using

AirPrint to print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to y our Brother machine without installing a pri nter driver.

Visit us at http://solutions.brother.com/.

PDF file / Brother Solutions

Center

PDF file / Brother Solutions

Center

(Basic User’s Guide)

1 General information 1

Using the documenta tion..... .......... ......... ................................. .......... ......... .......... .1

Symbols and conventions used in the documentation ....................................1

Accessing Brother Utilities (Windows Accessing the Advanced User’s Guide, Software User’s Guide and

Network User’s Guide .........................................................................................3

Viewing Documentation........... ......... ................................. .......... ......... .......... .3

How to access the User’s Guides for Advanced Feat ures ................ ......... .......... .5

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh)................................................................6

Control panel overview.......................................................................................... 8

Touchscre en LCD............................................................................. ......... ....10

Setting the Ready screen ..............................................................................13

Basic Operati o n s............................................................. ......... .......... ......... ..14

Shortcut Settings.................................................................................................15

Adding Copy Shortcuts....... ......... .......... ................................. .......... ......... ....15

Adding Fax Shortcu ts ................ .......... ......... .......... ................................. ......15

Adding Scan Shortcuts..................... .......... ................ .......... ......... .......... ......16

Adding Web Connect Shortcuts ....................................................................18

Changing Shortcuts....................................................................................... 19

Editing Shortcut Names.................................................................................19

Deleting Sho r tcu ts ................ .......... ......... .......... ................ .......... ......... .........19

Recalling Shortcuts........................................................................................19

Volume settings................................................................................................... 20

Ring volume............... ......... .................................................................. .........20

Beeper volume ..............................................................................................20

Speaker volume.............................................................................................20

8)...... .......... ......... .......... ...........................2

)................................................................6

2 Loading paper 21

Loading paper and print media............................................................................21

Loading paper in the paper tray.....................................................................21

Loading paper in the manual feed slot ..........................................................23

Unscannable and unprintable areas..............................................................27

Paper settings......................................................................................................28

Paper Size.....................................................................................................28

Paper Type.................................................................................................... 28

Acceptable paper and other print media ..............................................................29

Recommended paper and print media ..........................................................29

Type and size of paper................ .......... ......... ...............................................29

Handling and using special paper .................................................................31

3 Loading do cuments 34

How to load documents.......................................................................................34

Using the automatic document feeder (ADF) ................................................ 34

Using the scanner g lass............ .......... ..........................................................35

iii

4 Sending a fax 36

How to send a fax................................................................................................36

Stop faxing.....................................................................................................37

Faxing Letter size documents from the scanner glass ..................................37

Cancelling a fax in process............................................................................37

Transmission Verification Report ................................................................... 38

5 Receiving a fax 39

Receive modes.................................................................................................... 39

Choosing the receive mode...........................................................................39

Using receive modes...........................................................................................41

Fax Only........................................................................................................41

Fax/Tel...........................................................................................................41

Manual...........................................................................................................41

External TA D..... ......... .......... .................................................................. .......41

Receive Mode settings ........................................................................................42

Ring Delay..................................................................................................... 42

F/T Ring Time (Fax /Te lmode only).................... .......... .................................42

Fax Detect.....................................................................................................43

Fax Preview (Black and White only)....................................................................44

How to preview a received fax.......................................................................44

Turning off Fax Pr e view................... .................................................. .......... ..46

6 Using PC-FAX 47

How to use PC-FAX.............................................................................................47

PC-Fax Receive (For Windows

PC-FAX Send......................... ................. ................ .......... ................ ............48

only)..........................................................47

7 Telephone and external devices 49

Telephone line services.......................................................................................49

Setting the telephone line type ......................................................................49

Connecting an external TAD ...............................................................................50

Connections...................................................................................................50

Recording an outgoing message (OGM).......................................................51

Multi-line connections (PBX) .........................................................................51

External and extension telephones......................................................................51

Connecting an external or extension telephone ............................................51

Operation from external or extension telephones..........................................52

For Fax/Tel mode only .. .................................................................................52

Using extension telephones (U.K. only) ........................................................52

Using a non-Brother cordless external handset ............................................53

Using Remote Codes ....................................................................................53

8 Dialling and storing numbers 55

How to dial.................... .......... .................................................................. ......... ..55

Manual dialling...............................................................................................55

Dialing from the Address Book...................................................................... 55

Fax redial........... .......... ......... .................................. ......... ......... .......... ...........55

Storing numbers..................................................................................................56

Storing a pause .............................................................................................56

Storing Address Book numbers.....................................................................56

Changing Address Book names or numbers.................................................57

9 Making copies 5 8

How to copy............. .......... ......... .......... ................ .......... ......... .......... ..................58

Stop copying................................ .......... ......... .......... ................................. ....58

Copy preset settings......................................................................................58

Copy Options.................................................................................................59

10 Printing data from a USB Flash memory drive or digital camera

supporting mass storage (For MFC-9330CDW and MFC-9340CDW) 60

Creating a PRN fil e for dir e ct printing................... .......... ................................. ....60

Printing data directly from the USB Flash memory drive or digital camera

supporting mass storage ..................................................................................61

Changing the default settings for direct print.................................................63

11 How to print from a computer 64

Printing a document.............................................................................................64

12 How to scan to a computer 65

Before scannin g..... .......... ......... .................................................................. .........65

Scanning a document as a PDF file using ControlCenter4 (Window s

How to scan a document as a PDF file using the Touchscreen ..........................68

).............66

A Routine maintenance 70

Replacing th e cons u mab le items................ .......... ...............................................70

Replacing the toner cartridges. ......................................................................74

Replacing the drum units...............................................................................81

Replacing the belt unit...................................................................................87

Replacing the waste toner box ......................................................................91

Cleaning and Checking the machine................................................................... 96

Cleaning the outside of the machine.............................................................97

Cleaning the LED heads . ...............................................................................98

Cleaning the scanner glass ...........................................................................99

Cleaning th e cor o n a wi re s........ .......... .........................................................100

Cleaning the drum unit ................................................................................103

Cleaning th e pape r p ick-up rollers........... ....................................................109

Calibration ................................................................................................... 110

Auto Registration.........................................................................................111

Frequency (Co l ourCorrection )........ .......... ................................. .......... .......112

B Troubleshooting 113

Identifying your problem ....................................................................................113

Error and maintenance messages.....................................................................115

Transferring your faxes or Fax Journ a l re p ort.............................................123

Document Jams........... .......... ......... .......... ................................. ......... .......... .....125

Document is jammed in the top of the ADF unit..........................................125

Document is jammed under the document cover ........................................125

Removing small documents jammed in the ADF.........................................126

Document is jammed at the output tray.......................................................126

Paper Jams........................................................................................................ 127

Paper is jammed in the manual feed slot ....................................................127

Paper is jammed in the paper tray...............................................................127

Paper is jammed at the output paper tray ...................................................128

Paper is jammed at the back of the machine ..............................................129

Paper is jammed inside the machine . ..........................................................131

Paper is jammed underneath the paper tray ...............................................134

If you are having difficulty with your mach ine....................................................136

Setting Dial Tone detection .........................................................................145

Telephone line interference / VoIP ..............................................................145

Improving th e pri n t qua lity............... ...................................................................146

Machine Information..........................................................................................156

Checking the Se rial Number................. ................................. .......... ......... ...156

Checking the Firmware Version ..................................................................156

Reset funct ion s......................... .......... ......... .......... ................................. .....156

How to reset the machine............................................................................157

C Settings and features tables 158

Using the Setti n g s Tab les........................................................ ......... .......... .......158

Settings Tables..................................................................................................159

Features Tables .................................................................................................180

Entering text.......................................................................................................206

D Specifications 207

General..............................................................................................................207

Document Size..................................................................................................209

Print media ................................................. ......... .......... ......... ............................210

Fax.....................................................................................................................211

Copy..................................................................................................................212

Scanner .............................................................................................................213

Printer................................................................................................................ 214

Interfaces...........................................................................................................215

Network..............................................................................................................216

Direct Print feature.............................................................................................217

Computer requirements.....................................................................................218

Consumable items .............................................................................................219

E Index 220

vii

Table of Contents

(Advanced User's Guide)

You can view the Advanced User's Guide on the CD-ROM. The Advanced User's Gui de explains the following feat ures and operations.

1 General Setup

Memory storage Automatic Daylight Saving Time Ecology features Touchscreen

2 Security features

Secure Function Lock 2.0 Setting Lock Dial Restriction

3 Sending a fa x

Additional sending options Additional sending operations Polling

4 Receiving a fax

Memory Receive Options

7 Making copies

Copy settings

A Routine maintenance

Checking the machine Replacing periodic maintenance

parts Packing and shipping the machine

B Glossary

CIndex

Remote retrieval Additional receiving operations Polling

5 Diall ing an d stor ing n umbe rs

Telephone line services Additional dialling operations Additional ways to store numbers

6 Printing reports

Fax reports Reports

viii

NOTE

General informati on 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbo ls an d con v en tio ns used in the do cu men tat io n 1

The following symbols and conventions are used throughout the documentation.

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Bold Bold style identifies the dial pad

Italics Italicized style emphasizes an

Courier New

Follow all warnings and instructions marked on the product.

Most of the illustrations in this User’s Guide show the MFC-9340CDW.

numbers of the Touchpanel or on the computer screen.

important point or refers you to a related topic.

Courier New font identifies the messages shown on the Touchscreen of the machine.

NOTE

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Electrical Hazard icons alert you to a possible electrical shock.

Fire Hazard icons alert you to the possibility of fire.

Hot Surface icons warn you not to touch machine parts that are hot.

Prohibition icons indicate actions that must not be performed.

Chapter 1

Accessing Brother Utilities (Windows® 8) 1

If you are using a tablet running Windows® 8, you can make your selections either by tapping the screen or by clicking with your mouse.

After the printer driver is installed, appears on both the Start screen and the desktop.

a Tap or click Brother Utilities either on the Start screen or the desktop.

b Select your machine.

c Choose the function you want to use.

General information

NOTE

Accessing the Advanced User’s Guide, Softwa re User’s Guide and Network User’s Guide

This Basic User's Guide does not contain all the information about the machine such as how to use the advanced features for Fax, Copy, Printer, Scanner, PC-Fax and Network. When you are ready to learn detailed information about these operations, read the Advanced User's Guide,

Software User's Guide in HTML format and Network User's Guide that are on the

CD-ROM.

Viewing Documentation 1

Viewing Documentation (Windows®) 1

a Turn on your computer. Insert the

CD-ROM into your CD-ROM drive.

If the Brother screen does not appear, go to Computer (My Computer). (For

Windows the taskbar, and then go to Computer.)

Double-click the CD-ROM icon, and then double-click start.exe.

8: Click (File Explorer) on

b If the model name screen appears, click

your model name.

c If the language screen appears, click

your language. The CD-ROM Top Menu appears.

(Windows® 7 / Windows Vista® /

Windows Windows Server

2003) To view the documentation, from the

(Start) menu, select All programs > Brother > MFC-XXXX (where XXXX is your model name) from the programs list, and then choose User's Guides.

(Windows Click (Brother Utilities), and then click

the drop-down list and select your model name (if not already selected). Click Support in the left navigation bar, and then click User's Guides.

If you have not installed the software, you can find the documentation on the CD-ROM by following these steps:

XP / Windows Server ® 2008 R2 /

2008 / Windows Server®

8 / Windows Server® 2012)

d Click User's Guides. e Click PDF/HTML documents. If the

country screen appears, select your country. After the list of User’s Guides appears, select the Guide you want.

Chapter 1

NOTE

Viewing Documentation (Macintosh) 1

a Turn on your Macintosh. Insert the

CD-ROM into your CD-ROM drive. Double-click the BROTHER icon. The following window will appear.

b Double-click the User's Guides icon. c Select your model and language if

needed.

d Click User's Guides. e After the list of User’s Guides appears,

select the Guide you want.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide

 Sc anning  ControlCenter  Network Scanning

Nuance™ PaperPort™ 12S E How-to-Guides

(Windows

 The comple te Nuance™ PaperP ort™

12SE How-to-Guides can be viewed from the Help section in the Nuance™ PaperPort™ 12SE application.

Presto! PageManager User’s Guide (Macintosh users)

Presto! PageManager must be downloaded and installed before use (for further instructions, see Accessing Brother Support (Macintosh) on page 6.

 The complete Presto! PageManager

User’s Guide can be viewed from the Help section in the Presto! PageManager application.

users)

General information

How to find Network setup instructions

Your machine can be connected to a wireless (MFC-9330CDW and MFC-9340CDW only) or wired network.

 Basic setup instructions:

(see Quick Setup Guide.)

 Co nnect ion to a wireless access point or

router supports Wi-Fi Protected Setup or AOSS™: (see Quick Setup Guide.)

 More information about network setup:

(see Network User's Guide.)

How to access the User’s Guides for Advanced Featur es

You can view and download these Guides from the Brother Solutions Center at:

http://solutions.brother.com/ Click Manuals on your model’s page to

download the documentation.

Wi-Fi Di re ct™ Guide 1

(MFC-9330CDW and MFC-9340CDW) This Guide provides information about how to

configure and use your Brother machine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.

Google Cloud Print Guide 1

This Guide provides information about how to configure your Brother machine to a Google account and use Google Cloud Print services for printing over the Internet.

Mobile Print/Scan Guide for Brother iPrint&Scan 1

This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected on a Wi-Fi network.

Web Connect Guide 1

This Guide provides information about how to configure and use your Brother machine to scan, load and view images and files on certain websites that provide these services.

AirPrint Guide 1

This Guide provides information for using AirPrint to print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver.

Chapter 1

Accessing Brother Support (Windows®) 1

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

 Click Brother Support on the Top Menu.

The Brother Support screen appears.

 To access our website

(http://www.brother.com/ Brother Home Page.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the Top Menu, click Back or

if you have finished, click Exit.

), click

)

Accessing Brother Support (Macintosh) 1

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

 Double-click the Brother Support icon.

Choose your model if needed. The Brother Support screen appears.

 To download and install Presto!

PageManager, click Presto! PageManager.

 To access the Brother Web Connect

application web page, click Brother Web Connect.

 To register your machine from the Brother

Product Registration Page (http://www.brother.com/registration/ click On-Line R egistration .

 F or the latest news and product support

information (http://solutions.brother.com/ click Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ click Supplies Information.

General information

Chapter 1

NOTE

Control panel overview 1

The MFC-9140CDN, MFC-9330CDW and MFC-9340CDW have a 3.7 in. (93.4 mm) Touchscreen

LCD and Touchpanel

This is a Touchscreen LCD wit h an electrostati c Touchpanel that only shows the LEDs th at can be used.

The illustrations are based on MFC-9340CDW

1 3.7 in. (93.4 mm) Touchscreen LCD

(Liquid Crystal Display)

This is a Touchscreen LCD. You can access the menus and options by pressing them when they are displayed on this screen.

General information

2 Touchpanel:

The LEDs on the Touchpanel only light up when they are available for use.

 Back

Press to go back to the previous menu level.

 Home

Press to return to the Home scr e e n. The factory setting shows the date and time, but you can change the Home screen’s default setting (see Setting the Ready screen on page 13.)

 Cancel

Press to cancel an operation when illuminated red.

 Dial Pad

Press the numbers on the Touchpanel to dial telephone and fax numbers or to enter the number of copies.

3 Power On/Off

Press to turn on the machine.

Press and hold down to turn off the machine. The Touchscreen LCD will show

Shutting Down and will stay on for a few seconds before going off.

(MFC-9330CDW and MFC-9340C DW)

The Wi-Fi light is on when the network interface is WLAN.

Chapter 1

3 4

Touchscreen LCD 1

You can select three types of screens for the Home screen. When the Home screen is displayed, you can change the displayed screen by swiping left or right, or pressing d or c.

The following screens show the machines status when the machine is idle.

Home screen

The Home screen shows the date and time and provides acc ess to F ax, Copy, Scan , Wi-Fi se tup, Toner levels and the Setup screen.

When the Home screen is displayed the machine is in Ready mode. When Se cure Function Lo ck

an icon will be dis p la y e d.

See Advance d U se r's Gu id e, Secure Func tion Lock 2. 0.

More screen

The More screen pr ovides access to additional feat ures, such as Secure Print, Web Shortcut and USB.

Shortcut screens

You can quickly cr eate a Shortcut for frequently used functions , such as sending a fax, making a copy, scanning and Web Conne ct ( for more information, see Shortcut Setti ngs onpage 15).

is turned on

NOTE

Swiping is a type of user operation on the

NOTE

Touchscreen that is performed by brushing your finger across the screen to display the next page or item.

General information

3 (Toner)

See the remaining toner life. Press to access the Toner menu.

The indication of remaining toner life will vary depending on the types of documents printed and customer’s usage.

4 (Settings)

Press to access the main settings (for more information, see Settings screen on page 12).

5 Date and Time

1 Modes:

 Fax

Lets you access Fax mode.

 Copy

Lets you access Copy mode.

 Scan

Lets you access Scan mode.

2 Wireless Status

(MFC-9330CDW and MFC-9340CDW) A four-level indicator on the Ready mode

screen shows the current wireless signal strength if you are using a wireless connection.

0Max

If you see at the top on the screen, you can easily configure the wireless

settings by pressing it (for more information, see Quick Setup Guide).

See the date and time that has been set in the machine.

6 Secure Print

Lets you access the secure print menu.

7 Web

Press to connect the Brother machine to an Internet service (for more information, see Web Connect Guide).

8 USB

Press to access the Direct Print and Scan to USB menus.

9 Shortcuts

Press to set up Shortcuts. You can quickly copy, scan, send a fax

and connect to a web service using the options set as Shortcuts.

• Three Shortcut screens are available. You can set up to six Shortcuts in each Shortcut screen. A total of 18 Shortcuts are available.

• Swipe left or right, or press d or c, to view the other Shortcut screens.

Chapter 1

NOTE

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8 7

10 9

10 New Fax

When Fax Preview is set to On, y ou can see how many new faxes you received into the memory.

11 Warnin g i con

Settings screen 1

The Touchscreen shows the machines settings when you press .

You can check and access all the machine’s settings from the following screen.

(MFC-9330CDW and MFC-9340CDW)

(MFC-9140CDN)

The warning icon appears when there is an error or maintenance message;

press Detail to view it, and then press

to return to Ready mode.

For details, see Error and mainte nance messages on page 115.

• This product adopts the font of ARPHIC TECHNOLOGY CO.,LTD.

• MascotCapsule UI Framework and MascotCapsule Tangiblet develope d by HI CORPORATION are used. MascotCapsule is a registered trademark of HI CORPORATION in Japan.

1 Toner

See the remaining toner life. Press to access the Toner menu.

2 Receive Mode

See the current Receive Mode.

 Fax  Fax/Tel  External TAD  Manual

General information

3 Network

Press to set up a network connection. (MFC-9330CDW and MFC-9340CDW)

A four level indicator on the screen shows the current wireless signal strength if you are using a wireless connection.

4 Date & Time

See the date and time. Press to access the Date & Time menu.

5 Fax Preview

See the Fax Preview status. Press to access the Fax Preview setti ng.

6 All Settings

Press to access the full settings menu.

7 Tray Setting

(MFC-9330CDW and MFC-9340CDW) See the selected paper size. Press to

change the paper size and paper type settings if needed.

8 Wi-Fi Direct

(MFC-9330CDW and MFC-9340CDW) Press to set up a Wi-Fi Direct™ network

connection.

9 Paper Size

(MFC-9140CDN) Lets you check the current paper size.

Also, lets you access the Paper Size setting.

Setting the Ready screen 1

Set the Ready screen to either Home, More, Shortcuts 1, Shortcuts 2 or Shortcuts 3.

When the machine is idle or you press , the Touchscreen will return to the screen you set.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Button Settings.

f Press Home Button Settings. g Swipe up or down, or press a or b to

display Home, More, Shortcuts 1, Shortcuts 2 or Shortcuts 3 and

then press the option you want.

h Press .

The machine will go to your chosen Home screen.

10 Paper Type

(MFC-9140CDN) Lets you check the current paper type.

Also, lets you access the Paper Type setting.

Chapter 1

IMPORTANT

NOTE

Basic Operations 1

Press your finger on the Touchscreen to operate it. To display and access all the screen menus or options, swipe left, right, up, down, or press d c or a b to scroll through them.

DO NOT press the Touchscreen with a sharp object, such as a pen or stylus. It may damage the machine.

The following steps show how to change a setting in the machine. In this example, the Touchscreen Backlight setting is changed from Light to Med.

a Press .

b Press All Settings. c Swipe up or down, or press a orb to

display General Setup.

g Press Backlight.

h Press Med.

Press to go back to the previous level.

i Press .

d Press General Setup. e Swipe up or down, or press a orb to

display LCD Settings.

f Press LCD Settings.

General information

Shortcut Settings 1

You can add the fax, copy, scan and Web Connect settings you use most frequently by setting them as your Shortcuts. Later you can recall and apply these settings quickly and easily. You can add up to 18 Shortcuts.

Adding Copy Shortcuts 1

The following settings can be included in a copy Shortcut:

 Quality  Enlarge/Reduce  Density  Contrast  Stack/Sort  Page Layout  Colour Adjust  2-sided Copy  2-sided Copy Page Layout

(MFC-9340CDW)

 Remove Background Colour

a If the displayed screen is either Home or

More, swipe left or right, or press d or c to display a Shortcut screen.

b Press where you have not added a

Shortcut.

g Swipe up or down, or press a or b to

display the available options for the setting, and then press the option you want. Repeat steps f and g until you have selected all the settings for this Shortcut.

h When you have finished changing the

settings, press Save as Shortcut.

i Read and confirm the displayed list of

settings you selected, and then press OK.

j Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 206.) Press OK.

k Press OK to save your Shortcut.

Adding Fa x Shortcuts 1

The following settings can be included in a fax Shortcut:

 Fax Resolution  2-sided Fax (MFC-9340CDW)  Contrast  Real Time TX  Coverpage Setup  Overseas Mode  Glass Scan Size

c Press Copy. d Read the information on the

Touchscreen, and then confirm it by pressing OK.

a If the displayed screen is either Home or

More, swipe left or right, or press d or c to display a Shortcut screen.

b Press where you have not added a

e Swipe up or down, or press a or b to

display the copy presets, and then press the preset you want.

f Swipe up or down, or press a or b to

display the available settings, and then press the setting you want.

Shortcut.

c Press Fax. d Read the information on the

Touchscreen, and then confirm it by pressing OK.

Chapter 1

NOTE

e Enter the fax or telephone number using

the dial pad on the Touchpanel, the Address Book or the Call History on the Touchscreen. When you have finished, go to step f.

• You can enter up to 20 digits for a fax number.

• If the Shortcut is to be used for broadcasting, press Options and select Broadcasting in step g before entering the fax or telephone number in step e.

• You can enter up to 20 fax numbers if the Shortcut is for broadcasting. The fax numbers can be entered in any combination of Group numbers from the Address Book, individual fax numbers from the Address Book or entered manually (see Advanced User's Guide, Broadcasting).

• When you enter a fax number in a Shortcut, it will be added automatically to the Address Book. The name in the Address Book will be the Shortcut name plus a sequential number.

f Press Options. g Swipe up or down, or press a orb to

display the available settings, and then press the setting you want.

h Press the option you want.

Repeat steps g and h until you have selected all the settings for this Shortcut. Press OK.

i When you have finished changing the

settings, press Save as Shortcut.

k Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help you enter letters, see Entering tex t on page 206.) Press OK.

l Press OK to save your Shortcut.

Adding Scan Shortcuts 1

The following settings can be included in a scan Shortcut:

to USB

 2-sided Scan (MFC -934 0 CDW)  Scan Type  Resolution  File Type  Glass Scan Size  File Name  File Size  Remove Background Colour

to E-mail Server (Avai la ble aft er I FAX is downloaded)

 2-sided Scan (MFC -934 0 CDW)  Scan Type  Resolution  File Type  Glass Scan Size  File Size

to OCR / to File / to Image / to E-mail

 PC Select

j Read and confirm the displayed list of

settings you selected, and then press OK.

to FTP / to Network

 Profile Nam e

General information

NOTE

a If the displayed screen is either Home or

More, swipe left or right, or press d or c to display a Shortcut screen.

b Press where you have not added a

Shortcut.

c Press Scan. d Swipe up or down, or press a or b to

display the type of scan you want, and then press it.

e Do one of the following:

 If you pressed to USB, read the

information on the Touchscreen, and then press OK to confirm it. Go to step h.

 If you pressed to E-mail Server,

read the information on the Touchscreen, and then press OK to confirm it. Go to step f.

 If you pressed to OCR, to File,

to Image or to E-mail, read the

information on the Touchscreen, and then press OK to confirm it. Go to step g.

 If you pressed to FTP or

to Network, read the information

on the Touchscreen, and then press OK to confirm it.

Swipe up or down, or press a or b to display the Profile Name, and then press it.

f Do one of the following:

 To enter an E-mail address

manually, press Manual. Enter the E-mail address using the keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 206.)

Press OK.

 To enter an E-mail address from the

Address Book, press Address Book. Swipe up or down,

or press a or b to display the E-mail address you want, and then press it.

Press OK.

After you confirm the E-mail address you entered, press OK. Go to step h.

Press Detail to view the list of addresses you have entered.

g Do one of the following:

 When the machine is connected to a

computer using a USB connection: Press OK to confirm USB is selected

as the PC Name. Go to step m.

 When the machine is connected to a

network: Swipe up or down, or press a or b to

display the PC Name, and then press it. Press OK to confirm the PC Name you selected. Go to step m.

Press OK to confirm the Profile Name you have selected. Go to step m.

To add a Shortcut for to Network and to FTP, you must have added the Profile Name beforehand.

h Press Options. i Swipe up or down, or press a or b to

display the available settings, and then press the setting you want.

j Swipe up or down, or press a or b to

display the available options for the setting, and then press the option you want. Repeat steps i and j until you have selected all the settings for this Shortcut. Press OK.

Chapter 1

NOTE

k Review the settings you have selected:

 If you nee d to make additional

changes, return to step h.

 If you are satisfied with your

changes, press Save as Shortcut.

l Review your settings on the

Touchscreen, and then press OK.

m Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 206.) Press OK.

n Read the information on the

Touchscreen, and then press OK to save your Shortcut.

Adding Web Connect Shortcuts 1

The settings for these services can be included in a Web Connect Shortcut:

 Picasa Web Albums™  Google Drive™

 Flickr  Facebook

b Press where you have not added a

Shortcut.

c Press Web. d If Information about the Internet

connection is displayed, read the information and confirm it by pressing OK.

e Swipe left or right, or press d or c to

display the available services, and then press your desired service.

f Press your account.

If the account needs a PIN code, enter the PIN for the account using the keyboard on the Touchscreen. Press OK.

g Press the function you want.

The functions that can be set vary depending on the selected service.

h Read and confirm the displayed list of

functions you selected, and then press OK.

i Press OK to save your Shortcut.

 Evernote  Dropbox

• Web services may have been added and/or service names may have been changed by the provider since this document was published.

• To add a Web Connect Shortcut, you must have an account with the desired service (for more information, see Web Connect Guide).

a If the displayed screen is either Home or

More, swipe left or right, or press d or c to display a Shortcut screen.

The Shortcut name will be assigned automatically. If you want to change the Shortcut names, see Editing Shortcut Names on page 19.

General information

NOTE

Changing Shortcuts 1

You can change the settings in a Shortcut.

You cannot change a Web Connect Shortcut. If you want to change the Shortcut, you must delete it, and then add a new Shortcut.

(For more information, see Deleting

Shortcuts on page 19 and Adding Web Connect Shortcuts on page 18.)

a Press the Shortcut you want. The

settings for the Shortcut that you chose are displayed.

b Change the settings for the Shortcut you

chose in step a (for more information, see Shortcut Settings on page 15).

c When you have finished changing

settings, press Save as Shortcut.

d Press OK to confirm.

Editing Shortcut Names 1

You can edit a Shortcut name.

a Press and hold the Shortcut until the

dialog box appears.

You can also press , All Settings and Shortcut Settings.

b Press Edit Shortcut Name.

c To edit the name, hold down to

delete the current name, and then enter a new name using the keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 206.) Press OK.

Deleti ng Shortcuts 1

You can delete a Shortcut.

e Do one of the following:

 To overwrite the Shortcut, press

Yes. Go to step g.

 If you do not want to overwrite the

Shortcut, press No to enter a new Shortcut name. Go to step f.

f To create a new Shortcut, hold down

to delete the current name, and then enter a new name using the keyboard on the Touchscreen. (To help you enter letters, se e Entering text on page 206.) Press OK.

g Press OK to confirm.

a Press and hold the Shortcut until the

dialog box appears.

You can also press , All Settings and Shortcut Settings.

b Press Delete to delete the Shortcut

that you chose in step a.

c Press Yes to conf irm.

Recalling Sho rtcu ts 1

The Shortcut settings are displayed on the Shortcut screen. To recall a Shortcut, simply press the Shortcut name.

Chapter 1

Volume settings 1

Ring volume 1

You can choose from a range of ring volume levels.

a Press .

b Press All Settings. c Swipe up or down, or press a orb to

display General Setup.

d Press General Setup. e Swipe up or down, or press a orb to

display Volume.

f Press Volume. g Press Ring. h Press Off, Low, Med or High.

g Press Beep. h Press Off, Low, Med or High.

i Press .

Speaker volume 1

You can choose from a range of speaker volume lev e ls .

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Volume.

f Press Volume.

i Press .

Beeper volume 1

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose from a range of volume levels.

a Press .

b Press All Settings. c Swipe up or down, or press a orb to

display General Setup.

d Press General Setup. e Swipe up or down, or press a orb to

display Volume.

f Press Volume.

g Press Speaker. h Press Off, Low, Med or High.

i Press .

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