Brother MFC-8880DN, MFC-8890DW User Guide
USER’S GUIDE
MFC-8880DN
MFC-8890DW
Version B
UK/IRE
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-8880DN and MFC-8890DW
(Circle your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2009 Brother Industries, Ltd.
Approval Information and Compilation and Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in other countries.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
EC Declaration of Conformity
ii
Table of Contents
Section I General
1 General information 2
Using the documentation....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide ........................ 3
Viewing documentation ................................................................................... 3
Accessing Brother Support (For Windows
Control panel overview ..........................................................................................6
Status LED indications .................................................................................... 9
2 Loading paper and documents 11
Loading paper and print media............................................................................ 11
Loading paper in the standard paper tray...................................................... 11
Loading paper in the multi-purpose tray (MP tray) ........................................12
Unprintable area............................................................................................14
Acceptable paper and other print media..............................................................15
Recommended paper and print media .......................................................... 15
Type and size of paper .................................................................................. 16
Handling and using special paper .................................................................17
Loading documents ............................................................................................. 21
Using the automatic document feeder (ADF) ................................................21
Using the scanner glass ................................................................................22
®
) .........................................................5
3 General Setup 23
Mode Timer.......................................................................................................... 23
Paper settings...................................................................................................... 23
Paper Type....................................................................................................23
Paper Size.....................................................................................................24
Tray Use in copy mode.................................................................................. 24
Tray Use in fax mode .................................................................................... 25
Tray Use in print mode ..................................................................................25
Volume settings ................................................................................................... 26
Ring volume................................................................................................... 26
Beeper volume ..............................................................................................26
Speaker volume............................................................................................. 26
Automatic daylight savings time .......................................................................... 27
Ecology features..................................................................................................27
Toner Save ....................................................................................................27
Sleep Time ....................................................................................................28
Turning off the scanner lamp ...............................................................................28
LCD Contrast.......................................................................................................28
iii
4 Security features 29
Secure Function Lock 2.0 ....................................................................................29
Setting the password for the administrator ...................................................29
Changing the password for the administrator................................................29
Setting up the public user mode ....................................................................30
Setting up restricted users.............................................................................30
Turning Secure Function Lock on/off.............................................................31
Switching Users.............................................................................................31
Setting Lock .........................................................................................................32
Setting up the password ................................................................................32
Changing your Setting Lock password ..........................................................32
Turning Setting Lock on/off............................................................................33
Restricting dialling................................................................................................34
Dial pad restriction.........................................................................................34
One Touch restriction ....................................................................................34
Speed Dial restriction ....................................................................................34
LDAP server restriction .................................................................................34
Section II Fax
5 Sending a fax 36
How to fax............................................................................................................36
Entering fax mode .........................................................................................36
Sending a single-sided fax from the ADF ......................................................36
Sending a 2-sided fax from the ADF .............................................................36
Sending a fax from the scanner glass ...........................................................37
Faxing Letter/Legal/Folio size documents from the scanner glass................38
Cancelling a fax in progress .......................................................................... 38
Broadcasting .......................................................................................................39
Cancelling a Broadcast in progress...............................................................39
Additional sending operations..............................................................................40
Sending faxes using multiple settings ...........................................................40
Electronic cover page ....................................................................................40
Contrast .........................................................................................................42
Changing Fax Resolution ..............................................................................42
Dual access ...................................................................................................43
Real Time Transmission................................................................................43
Overseas Mode .............................................................................................43
Delayed Fax ..................................................................................................44
Delayed batch transmission ..........................................................................44
Checking and cancelling waiting jobs............................................................44
Sending a fax manually .................................................................................44
Out of memory message ...............................................................................45
iv
6 Receiving a fax 46
Receive modes....................................................................................................46
Choosing the Receive Mode .........................................................................46
Using receive modes ...........................................................................................47
Fax Only ........................................................................................................47
Fax/Tel...........................................................................................................47
Manual........................................................................................................... 47
External TAD ................................................................................................. 47
Receive Mode settings ........................................................................................ 48
Ring Delay .....................................................................................................48
F/T Ring Time (Fax/Tel mode only)............................................................... 48
Fax Detect .....................................................................................................49
Setting the Print Density................................................................................ 49
Additional receiving operations............................................................................ 50
Printing a reduced incoming fax ....................................................................50
Duplex (2-sided) printing for Fax mode ......................................................... 50
Setting the Fax Receive Stamp..................................................................... 50
Receiving faxes into memory ........................................................................ 51
Printing a fax from the memory ..................................................................... 51
Out of Paper Reception ................................................................................. 51
7 Telephone and external devices 52
Telephone line services.......................................................................................52
Setting the telephone line type ...................................................................... 52
BT Call Sign (U.K. only)................................................................................. 53
Connecting an external TAD ...............................................................................53
Connections................................................................................................... 53
Recording an outgoing message (OGM)....................................................... 54
Multi-line connections (PBX) ......................................................................... 54
External and extension telephones...................................................................... 55
Operation from extension telephones............................................................ 55
For Fax/Tel mode only...................................................................................55
Connecting an external or extension telephone ............................................55
Using a non-Brother cordless external handset ............................................ 56
Using Remote Codes .................................................................................... 56
v
8 Dialling and storing numbers 58
How to dial ...........................................................................................................58
Manual dialling...............................................................................................58
One touch Dialling .........................................................................................58
Speed dialling ................................................................................................58
Search ........................................................................................................... 59
LDAP search .................................................................................................59
Fax redial.......................................................................................................59
Storing numbers ..................................................................................................60
Storing a pause .............................................................................................60
Storing One Touch Dial numbers ..................................................................60
Storing Speed Dial numbers..........................................................................61
Changing One Touch and Speed Dial numbers............................................ 62
Setting up Groups for Broadcasting .............................................................. 63
Combining quick dial numbers ...................................................................... 64
Tone or Pulse ................................................................................................64
9 Remote Fax Options 65
Fax Forwarding.................................................................................................... 65
Fax Storage .........................................................................................................66
PC Fax Receive................................................................................................... 66
Changing Remote Fax Options ...........................................................................67
Turning off Remote Fax Options ................................................................... 68
Remote retrieval ..................................................................................................68
Setting a Remote Access Code.....................................................................68
Using your Remote Access Code..................................................................69
Retrieving fax messages ...............................................................................69
Changing the Fax Forwarding number ..........................................................70
Remote fax commands........................................................................................71
10 Polling 72
Polling receive .....................................................................................................72
Secure polling................................................................................................ 72
Delayed polling ..............................................................................................72
Sequential polling ..........................................................................................73
Polled transmit ....................................................................................................73
Setup for polled transmit................................................................................ 73
Setup for polled transmit with a secure code.................................................74
11 Printing reports 75
Fax reports...........................................................................................................75
Transmission verification report.....................................................................75
Fax Journal....................................................................................................75
Reports ................................................................................................................76
How to print a report ......................................................................................76
vi
Section III Copy
12 Making copies 78
How to copy......................................................................................................... 78
Entering copy mode.......................................................................................78
Making a single copy ..................................................................................... 78
Making multiple copies ..................................................................................78
Stop copying.................................................................................................. 78
Copy options (temporary settings)....................................................................... 79
Enlarging or reducing the image copied ........................................................ 79
Improving copy quality...................................................................................80
Sorting copies using the ADF ........................................................................ 80
Changing text copy resolution .......................................................................80
Adjusting Contrast and Brightness ................................................................81
Making N in 1 copies (page layout) ...............................................................82
Duplex (2-sided) copying ....................................................................................83
Duplex Copy (long edge flip) .........................................................................83
Advanced Duplex Copy (short edge flip) ....................................................... 84
Tray selection ......................................................................................................85
Out of memory message .....................................................................................86
Section IV Direct printing
13 Printing data from a USB Flash memory drive or
a digital camera supporting mass storage 88
Supported file formats..........................................................................................88
Creating a PRN or PostScript
Printing data directly from the USB Flash memory drive or a digital camera
supporting mass storage ..................................................................................89
Understanding the error messages .....................................................................91
®
3™ file for direct printing....................................88
Section V Software
14 Software and Network features 94
How to read the HTML User’s Guide...................................................................94
Windows
Macintosh
®
...................................................................................................... 94
®
.................................................................................................... 95
vii
Section VI Appendixes
A Safety and legal 98
Choosing a location .............................................................................................98
To use the machine safely...................................................................................99
Important safety instructions........................................................................103
IEC60825-1+A2:2001 Specification............................................................. 104
Disconnect device .......................................................................................104
Wiring information (U.K. only)......................................................................105
LAN connection ...........................................................................................105
Radio interference ....................................................................................... 105
EU Directive 2002/96/EC and EN50419......................................................105
EU Directive 2006/66/EC - Removing or Replacing the Battery..................106
International ENERGY STAR
Libtiff Copyright and License .............................................................................107
Trademarks........................................................................................................108
B Options 109
Optional paper tray (LT-5300) ...........................................................................109
Memory board.................................................................................................... 109
Installing extra memory ............................................................................... 110
®
Compliance Statement...............................106
C Troubleshooting and routine maintenance 111
Troubleshooting .................................................................................................111
If you are having difficulty with your machine ..............................................111
Improving the print quality ...........................................................................118
Setting Dial Tone detection ......................................................................... 125
Telephone line interference .........................................................................125
Error and maintenance messages..................................................................... 126
Transferring your faxes or Fax Journal report .............................................130
Document jams............................................................................................131
Paper jams ..................................................................................................132
Routine maintenance.........................................................................................138
Cleaning the outside of the machine ...........................................................138
Cleaning the scanner...................................................................................139
Cleaning the laser scanner window.............................................................140
Cleaning the corona wire.............................................................................141
Cleaning the drum unit ................................................................................143
Replacing the consumable items.......................................................................145
Replacing a toner cartridge .........................................................................146
Replacing the drum unit...............................................................................149
Replacing periodic maintenance parts...............................................................151
Machine Information ..........................................................................................152
Checking the Serial Number........................................................................152
Checking the Page Counters.......................................................................152
Checking the remaining life of parts ............................................................152
Reset ........................................................................................................... 153
How to Reset ...............................................................................................153
Packing and shipping the machine ....................................................................154
viii
D Menu and features 156
On-screen programming....................................................................................156
Menu table................................................................................................... 156
Memory storage........................................................................................... 156
Menu keys .........................................................................................................156
How to access the menu mode ................................................................... 157
Menu table.........................................................................................................158
Entering text ......................................................................................................180
E Specifications 182
General.............................................................................................................. 182
Print media......................................................................................................... 184
Fax..................................................................................................................... 186
Copy ..................................................................................................................187
Scan ..................................................................................................................188
Print ...................................................................................................................189
Interfaces...........................................................................................................190
Direct Print feature............................................................................................. 191
Computer requirements..................................................................................... 192
Consumable items............................................................................................. 194
Ethernet wired network...................................................................................... 195
Ethernet wireless network (MFC-8890DW only)................................................ 197
Authentication and encryption for wireless users only.................................199
Wireless one-push configuration ................................................................. 201
F Glossary 202
G Index 206
ix
Section I
General I
General information 2
Loading paper and documents 11
General Setup 23
Security features 29
1
General information 1
Using the documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold style identifies keys on the
machine control panel or
computer screen.
Italics Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
WARNING
Warnings tell you what to do to prevent
possible personal injury.
CAUTION
Cautions specify procedures you must
follow or avoid to prevent possible minor
injuries.
IMPORTANT
IMPORTANT describes procedures you
must follow or avoid to prevent possible
machine problems or damage to other
objects.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the current
operation works with other features.
2
General information
Accessing the Software User’s Guide and Network User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Fax, Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the
Software User’s Guide and
Network User’s Guide.
Viewing documentation 1
Viewing documentation (Windows®) 1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the program
group, and then click
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC.
Insert the Brother CD-ROM labelled
Windows
b If the language selection screen
appears, click your language.
®
into your CD-ROM drive.
c If the model name screen appears, click
your model name. The CD-ROM main
menu will appear.
1
If this window does not appear, use
®
Windows
start.exe program from the root directory
of the Brother CD-ROM.
Explorer to find and run the
d Click Documentation.
e Click the documentation you want to
read:
HTML documents (2 manuals):
Software User’s Guide and
NetworkUser’sGuide in HTML
format.
This format is recommended for
viewing on your computer.
PDF documents (4 manuals):
User’s Guide for stand-alone
operations, Software User’s Guide,
NetworkUser’sGuide and
Quick Setup Guide.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
1
3
Chapter 1
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
driver (Windows
Chapter 2
Using ControlCenter3 in Chapter 3
Network Scanning in Chapter 4
®
XP/Windows Vista®) in
ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
How to find Network setup instructions (MFC-8890DW)
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected Setup
or AOSS™, follow the steps in the Quick
Setup Guide. For more information about
network setup please see the Network User's
Guide.
Viewing documentation (Macintosh®) 1
a Turn on your Macintosh
Insert the Brother CD-ROM labelled
®
Macintosh
into your CD-ROM drive.
®
.
b The following window will appear.
c Double-click the Documentation icon.
d If the language selection screen
appears, double-click your language.
e Double-click the top page file to view the
1
Software User’s Guide and
NetworkUser’sGuide in HTML
format.
f Click the documentation you want to
read.
Software User’s Guide
NetworkUser’sGuide
1
Note
The documents are also available in PDF
format (4 manuals): User’s Guide for
stand-alone operations,
Software User’s Guide,
Network User’s Guide and
Quick Setup Guide. The PDF format is
recommended for printing the manuals.
Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF
documents. (Internet access and PDF
Reader software are required.)
4
General information
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning in Chapter 9
Using ControlCenter2 in Chapter 10
Network Scanning in Chapter 11
Presto! PageManager User's Guide: 1
The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
How to find Network setup instructions (MFC-8890DW)
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected Setup
or AOSS™, follow the steps in the Quick
Setup Guide. For more information about
network setup please see the Network User's
Guide.
Accessing Brother
Support (For
Windows
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center).
Click Brother Support on the main menu.
The following screen will appear:
1
To access our web site
(http://www.brother.com/
Brother Home Page.
For the latest news and product support
information
(http://solutions.brother.com/
Brother Solutions Center.
To visit our web site for original Brother
Supplies
(http://www.brother.com/original/
Supplies Information.
®
) 1
), click
1
), click
), click
To return to the main page, click Back or
if you have finished, click Exit.
5
Chapter 1
Control panel overview 1
MFC-8880DN and MFC-8890DW have the same keys.
1 One Touch keys
These 20 keys give you instant access to 40
previously stored numbers.
Shift
Lets you access One Touch numbers 21 to 40
when held down.
2Status LED
The LED will flash and change colour
depending on the machine status.
3LCD
Displays messages to help you set up and use
your machine.
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
0Max
4 Menu keys:
Menu
Lets you access the Menu to program your
settings in this machine.
Clear/Back
Deletes entered data or lets you cancel the
current setting.
OK
Lets you store your settings in the machine.
Volume keys
d or c
Press to scroll backwards or forwards through
menu selections. Press to change the volume
when in fax or standby mode.
a or b
Press to scroll through the menus and options.
5Dialpad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key temporarily switches the dialling
mode from Pulse to Tone during a telephone
call.
6
General information
1
6Stop/Exit
Stops an operation or exits from a menu.
7Start
Lets you start sending faxes, making copies or
scanning.
8 Copy keys:
Duplex
You can choose Duplex to copy on both sides
of the paper.
Contrast/Quality
Lets you change the quality or contrast for the
next copy.
Enlarge/Reduce
Reduces or enlarges copies.
Tray Select
Lets you change which tray will be used for the
next copy.
Sort
Sorts multiple copies using the ADF.
Nin1
You can choose N in 1 to copy 2 or 4 pages
onto one page.
9 Mode keys:
Fax
Puts the machine in Fax mode.
Scan
Puts the machine in Scan mode.
(For details about scanning, see the Software
User’s Guide on the CD-ROM.)
Copy
Puts the machine in Copy mode.
7
Chapter 1
10 Fax and telephone keys:
Tel/R
This key is used to have a telephone
conversation after picking up the external
handset during the F/T pseudo-ring.
When connected to a PBX, you can use this
key to gain access to an outside line, to recall
an operator, or to transfer a call to another
extension.
Resolution
Sets the resolution when sending a fax.
Search/Speed Dial
Lets you look up numbers stored in memory. It
also lets you access speed dial numbers
directly if you hold down the Shift key and
press Search/Speed Dial, and then enter a
three digit number.
Redial/Pause
Redials the last number called. It also inserts a
pause when programming quick dial numbers
or when dialling a number manually.
11 Print keys:
Secure/Direct
This key has two functions.
Secure
You can print data saved in the memory
when you enter your four-digit password.
(For details about using the Secure key,
see the Software User’s Guide on the
CD-ROM.)
When using Secure Function Lock, you can
switch restricted users by holding down
Shift as you press Secure/Direct. (See
Secure Function Lock 2.0 on page 29.)
Direct
Lets you print data from a USB Flash
memory drive that you can connect directly
to the machine. The Direct key will be
active when a USB Flash memory drive is
connected to the machine’s USB direct
interface. (See Printing data from a USB
Flash memory drive or a digital camera
supporting mass storage on page 88.)
Job Cancel
Cancels a programmed print job and clears it
from the machine’s memory.
To cancel multiple print jobs, hold down this
key until the LCD shows
Job Cancel (All).
8
General information
Status LED indications 1
The Status LED (light emitting diode) will flash and change colour depending on the machine’s
status.
LED Machine Status Description
Green
(blinking)
Sleep Mode The power switch is off or the machine is in Sleep mode.
Warming Up The machine is warming up for printing.
Ready The machine is ready to print.
1
Green
Yellow
(blinking)
Yellow
Red
(blinking)
Receiving Data The machine is either receiving data from the computer,
processing data in memory, or printing data.
Data Remaining
Print data remains in the machine memory.
in Memory
Service error Follow the steps below.
1. Turn off the power switch.
2. Wait a few seconds, and then turn it back on and try to print
again.
If you cannot clear the error and you see the same service call
indication after turning the machine back on, please call your
Brother dealer for service.
9
Chapter 1
Red
Cover open The front cover or fuser cover is open. Close the cover.
Toner Life End Replace the toner cartridge with a new one.
Paper error Put paper in the tray or clear the paper jam. Check the LCD
message.
Scan lock Check that the scanner lock lever is released.
Others Check the LCD message.
Note
When the power switch is off or the machine is in Sleep mode, the LED is off.
10
2
Loading paper and documents 2
Loading paper and print media 2
The machine can feed paper from the
standard paper tray, optional lower tray or
multi-purpose tray.
When you put paper into the paper tray, note
the following:
If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
Loading paper in the standard paper tray 2
Printing on plain paper, thin paper, recycled paper or transparencies from the paper tray
a Pull the paper tray completely out of the
machine.
b While pressing the blue paper-guide
release lever (1), slide the paper guides
to fit the paper size you are loading in
the tray. Make sure that the guides are
firmly in the slots.
2
2
11
Chapter 2
c Fan the stack of paper well to avoid
paper jams and misfeeds.
d Put paper in the tray, and make sure that
the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.
1
IMPORTANT
Make sure the paper guides touch the
sides of the paper.
e Put the paper tray firmly back in the
machine. Make sure that it is completely
inserted into the machine.
Loading paper in the multi-purpose tray (MP tray) 2
You can load up to 3 envelopes or special
print media in the MP tray or up to 50 sheets
of plain paper. Use this tray to print or copy on
thick paper, bond paper, envelopes, labels or
transparencies.
Printing on thick paper, bond paper, envelopes, labels and transparencies
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
When the back output tray is pulled down, the
machine has a straight paper path from the
MP tray through to the back of the machine.
Use this paper feed and output method when
you want to print on thick paper, bond paper,
envelopes, labels or transparencies.
IMPORTANT
Remove each printed sheet or envelope
immediately to prevent a paper jam.
a Open the back cover (back output tray).
2
f Fold out the support flap (1) to prevent
paper from sliding off the face-down
output tray.
1
12
Loading paper and documents
b Open the MP tray and lower it gently.
c Pull out the MP tray support (1) and
unfold the flap (2).
1
e Put the envelopes (up to 3), thick paper,
labels or transparencies in the MP tray
with the top edge first and the print side
face up. Make sure that the paper stays
under the maximum paper mark (b).
2
d While pressing the paper side guide
release lever, slide the paper guides to
fit the width of the paper that you are
going to use.
IMPORTANT
Make sure the paper guides touch the
sides of the paper.
13
Chapter 2
Unprintable area 2
Unprintable area for faxes and copies 2
The figures below show unprintable areas.
2
1
Note
(For copies) This unprintable area shown above is for a single copy or a 1 in 1 copy using A4
size paper. The unprintable area changes with the paper size.
2
Usage Document Size Top (1)
Bottom (1)
Left (2)
Right(2)
Fax Letter 3 mm 4 mm
A4 3 mm 4 mm
Copy Letter 3 mm 4 mm
1
A4 3 mm 2 mm
Unprintable area when printing from a computer 2
When using the printer driver the printable area is smaller than the paper size, as shown below.
Portrait Landscape
Portrait 1 4.23 mm 4.23 mm
Landscape 1 4.23 mm 4.23 mm
2
1
2
1
Windows® printer driver and
®
Macintosh
printer driver
2 6.35 mm 4.23 mm
2 5.08 mm 4.23 mm
2
1
1
2
BRScript Driver for Windows
and Macintosh®
®
Note
The unprintable area shown above is for A4 size paper. The unprintable area changes with the
paper size.
14
Loading paper and documents
Acceptable paper and other print media 2
Print quality may vary according to the type of
paper you are using.
You can use the following types of print
media: thin paper, plain paper, thick paper,
bond paper, recycled paper, transparencies,
labels or envelopes.
For best results, follow the instructions below:
Use paper made for plain paper copying.
Use paper that is 60 to 105 g/m
Use labels and transparencies which are
designed for use in laser machines.
DO NOT put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
For correct printing, you must choose the
same paper size from your software
application as the paper in the tray.
2
.
Recommended paper and print media 2
To get the best print quality, we suggest using
the following paper.
Paper Type Item
Plain paper
Recycled Paper
Transparency 3M CG3300
Labels Avery laser label L7 163
Envelope Antalis River series (DL)
Xerox Premier TCF 80 g/m
Xerox Business 80 g/m
Xerox Recycled Supreme
2
80 g/m
2
2
2
Avoid touching the printed surface of the
paper immediately after printing.
When you use transparencies remove
each sheet immediately to prevent
smudging or paper jams.
Use long grain paper with a neutral Ph
value, and a moisture content of approx.
5%.
15
Chapter 2
Type and size of paper 2
The machine loads paper from the installed
standard paper tray, optional lower tray or
multi-purpose tray.
Standard paper tray 2
Since the standard paper tray is a universal type, you can use any of the paper sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 16. The standard paper tray can hold up to 250 sheets of Letter/A4 size paper
(80 g/m
maximum paper mark on the sliding paper
width guide.
Multi-purpose tray (MP tray) 2
The MP tray can hold up to 50 sheets of plain
paper (60 to 163 g/m
Paper can be loaded up to the maximum
paper mark on the sliding paper width guide.
2
). Paper can be loaded up to the
2
) or up to 3 envelopes.
Optional lower tray (LT-5300) 2
The optional lower tray can hold up to 250
sheets of Letter/A4 size paper (80 g/m
2
).
Paper can be loaded up to the top line of the
maximum paper mark on the sliding paper
width guide.
The name for the paper trays in the printer driver in this Guide are as follows:
Tray and optional unit Name
Standard paper tray Tray 1
Optional lower tray Tray 2
Multi-purpose tray MP tray
2
Paper capacity of the paper trays 2
Paper size Paper types No. of sheets
Paper Tray
(Tray #1)
Multi-purpose tray (MP tray)
Paper Tray
(Tray #2)
A4, Letter, Executive,
A5, A5 (Long Edge), A6,
B5 and B6.
Width: 69.8 to 216 mm
Length: 116 to 406.4 mm
A4, Letter, Executive,
A5, B5 and B6.
Plain paper, Thin paper,
Bond paper and
Recycled paper
Transparency up to 10
Plain paper, Thin paper,
Thick paper, Bond
paper, Recycled paper,
Envelopes and Labels.
Transparency up to 10
Thin paper, Plain paper,
Bond paper and
Recycled paper
up to 250
[80 g/m
up to 50
[80 g/m
up to 3 (envelopes)
up to 250
[80 g/m
2
]
2
]
2
]
16
Loading paper and documents
Recommended paper specifications 2
The following paper specifications are suitable for this machine.
Basis weight
Thickness 80-110 µm
Roughness Higher than 20 sec.
Stiffness
Grain direction Long grain
Volume resistivity
Surface resistivity
Filler CaCO
Ash content Below 23 wt%
Brightness Higher than 80%
Opacity Higher than 85%
75-90 g/m
90-150 cm
10e
10e
2
3
/100
9
-10e11 ohm
9
-10e12 ohm-cm
(Neutral)
3
Handling and using special paper 2
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.
Some important guidelines when selecting
paper are:
2
Do not use inkjet paper because it may
cause a paper jam or damage your
machine.
Preprinted paper must use ink that can
withstand the temperature of the
machine's fusing process (200 degrees
centigrade).
If you use bond paper, paper having a
rough surface or paper that is wrinkled or
creased, the paper may exhibit degraded
performance.
17
Chapter 2
Types of paper to avoid 2
IMPORTANT
Some types of paper may not perform well
or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
1
1
12mm
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight
specification in this guide
• with tabs and staples
• with letterheads using low temperature
dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any
Brother warranty or service agreement.
Envelopes 2
Most envelopes will be suitable for your
machine. However, some envelopes may
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two sheets of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.
Envelopes can only be fed from the MP tray.
Do not print envelopes using duplex printing.
We recommend that you print a test envelope
to make sure the print results are what you
want before you print or purchase a large
quantity of envelopes.
Check the following:
Envelopes should have a lengthwise
sealing flap.
The sealing flaps should be folded crisply
and correctly (irregularly cut or folded
envelopes may cause paper jams).
Envelopes should consist of two layers of
paper in the area circled in figure below.
18
1
1 Feeding direction
Envelope joints that are sealed by the
manufacturer should be secure.
We recommend that you do not print
within 15 mm of the edges of envelopes.
1
Loading paper and documents
Types of envelopes to avoid 2
IMPORTANT
DO NOT use envelopes:
• that are damaged, curled, wrinkled or
an unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie
strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• that are embossed (have raised writing
on them)
• that were previously printed by a laser
machine
• that are pre-printed on the inside
• that cannot be arranged neatly when
stacked
• that are made of paper that weighs
more than the paper weight
specifications for the machine
• with edges that are not straight or
consistently square
• with windows, holes, cut-outs or
perforations
• with glue on surface as shown in figure
below
• with sealing flaps that have not been
folded at purchase
• with sealing flaps as shown in figure
below
2
• with each side folded as shown in
figure below
If you use any of the types of envelopes
listed above, they may damage your
machine. This damage is not covered
under any Brother warranty or service
agreement.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
• with double flaps as shown in figure
below
19
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