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Software User’s Guide
Version 0
TWN-ENG
Page 2
Applicable models
CAUTION
Note
This User’s Guide applies to the following models.
MFC-8510DN/8910DW
Definitions of notes
We use the following icons throughout this User’s Guide:
CAUTION
may result in minor or moderate injuries.
Notes tell you how you should respond to a situation that may arise or give tips
about how the operation works with other features.
indicates a potentially hazardous situation which, if not avoided,
Compilation and publication notice
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the
latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained
herein and shall not be responsible for any damages (including consequential) caused by reliance on the
materials presented, including but not limited to typographical and other errors relating to the publication.
©2012 Brother Industries, Ltd.
IMPORTANT NOTE
This product is approved for use in the country of purchase only. Do not use this product outside the
country of purchase as it may violate the wireless telecommunication and power regulations of that
country.
In this manual, the LCD messages of the MFC-8910DW are used unless specified.
Windows
Edition and Windows
Windows Server
Edition, Windows Server
Windows Server
R2.
®
XP in this document represents Windows® XP Professional, Windows® XP Professional x64
®
XP Home Edition.
®
2003 in this document represents Windows Server® 2003, Windows Server® 2003 x64
®
2003 R2 and Windows Server® 2003 R2 x64 Edition.
®
2008 in this document represents Windows Server® 2008 and Windows Server® 2008
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Table of Contents
Section I Machine operation keys
1 Using the control panel 2
Using the printer keys................................................................................................................................2
Job Cancel...........................................................................................................................................2
Secure Print Key..................................................................................................................................2
Printer Emulation Support ...................................................................................................................3
Printing the Internal Font List...............................................................................................................4
Printing the Print Configuration List.....................................................................................................5
Test Print.............................................................................................................................................5
Duplex (two-sided) Print ......................................................................................................................6
Auto Continue......................................................................................................................................6
Restoring default printer settings.........................................................................................................7
Using the scan keys...................................................................................................................................7
Section II Windows
®
2Printing 9
Using the Brother printer driver..................................................................................................................9
Printing a document.................................................................................................................................10
Duplex (two-sided) printing ......................................................................................................................11
Guidelines for printing on both sides of the paper .............................................................................11
Automatic duplex printing ..................................................................................................................11
Manual duplex printing ......................................................................................................................11
Simultaneous scanning, printing and faxing ............................................................................................11
Printer driver settings...............................................................................................................................12
Accessing the printer driver settings........................................................................................................13
Basic tab..................................................................................................................................................14
Paper Size .........................................................................................................................................14
Orientation .........................................................................................................................................15
Copies ...............................................................................................................................................15
Media Type........................................................................................................................................16
Resolution..........................................................................................................................................17
Print Settings .....................................................................................................................................17
Multiple Page.....................................................................................................................................17
Duplex (two-sided)/ Booklet...............................................................................................................18
Paper Source ....................................................................................................................................19
Advanced tab...........................................................................................................................................20
Scaling...............................................................................................................................................21
Reverse Print.....................................................................................................................................21
Use Watermark..................................................................................................................................21
Watermark Settings...........................................................................................................................22
Header-Footer Print...........................................................................................................................24
Toner Save Mode ..............................................................................................................................24
Secure Print.......................................................................................................................................24
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Administrator .....................................................................................................................................25
User Authentication (For network models) ........................................................................................26
Other Print Options............................................................................................................................26
Macro.................................................................................................................................................26
Density Adjustment............................................................................................................................26
Improve Print Output .........................................................................................................................27
Skip Blank Page ................................................................................................................................27
Print Profiles tab ......................................................................................................................................28
Add Profile .........................................................................................................................................29
Delete Profile.....................................................................................................................................29
Support ....................................................................................................................................................30
Accessories tab .......................................................................................................................................32
Ports tab ..................................................................................................................................................33
Features in the BR-Script3 printer driver (PostScript
Printing Preferences ..........................................................................................................................34
Advanced options..............................................................................................................................38
Ports tab ...........................................................................................................................................41
Status Monitor..........................................................................................................................................42
Monitoring the machine’s status........................................................................................................43
®
3™ language emulation) ....................................34
3Scanning 44
Scanning a document using the TWAIN driver........................................................................................44
Scanning a document into the PC .....................................................................................................44
Pre-Scanning to crop a portion you want to scan..............................................................................46
Settings in the Scanner Setup dialog box..........................................................................................47
Scanning a document using the WIA driver.............................................................................................52
WIA compliant ...................................................................................................................................52
Scanning a document into the PC .....................................................................................................52
Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................55
Scanning a document using the WIA driver
(Windows Photo Gallery and Windows Fax and Scan) ........................................................................59
Scanning a document into the PC .....................................................................................................59
Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................61
Using Presto! PageManager....................................................................................................................62
Features ............................................................................................................................................62
System requirements for Presto! PageManager ...............................................................................62
4 ControlCenter4 63
Overview..................................................................................................................................................63
Changing the user interface ..............................................................................................................63
Using ControlCenter4 in Home Mode......................................................................................................64
ControlCenter4 Features for Home Mode users ...............................................................................65
Scan tab ..................................................................................................................................................66
File types ...........................................................................................................................................67
Document Size ..................................................................................................................................67
Saving the scanned image ................................................................................................................68
Printing the scanned image ...............................................................................................................68
Opening the scanned image in an application...................................................................................69
Attaching the scanned data to E-mail................................................................................................69
Using the OCR feature ......................................................................................................................70
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PC-FAX tab (For MFC models) ...............................................................................................................71
Sending an image file from your computer........................................................................................72
Sending a scanned image .................................................................................................................72
Viewing and printing received PC-FAX data .....................................................................................73
Device Settings tab..................................................................................................................................74
Configuring Remote Setup (For MFC models) ..................................................................................74
Accessing Quick Dial (For MFC models)...........................................................................................75
Configuring Scan key settings...........................................................................................................75
Launching the BRAdmin utility...........................................................................................................77
Support tab ..............................................................................................................................................78
Opening ControlCenter Help .............................................................................................................78
Using Brother Solutions Center .........................................................................................................78
Accessing the Brother CreativeCenter ..............................................................................................78
Using ControlCenter4 in Advanced Mode ...............................................................................................79
ControlCenter4 Features for Advanced Mode users .........................................................................80
Scan tab ..................................................................................................................................................81
File types ...........................................................................................................................................82
Document Size ..................................................................................................................................82
Opening the scanned image in an application...................................................................................83
Using the OCR feature ......................................................................................................................83
Attaching the scanned data to E-mail................................................................................................83
Saving the scanned image ................................................................................................................84
How to change the default settings of each button............................................................................84
PC-Copy tab ............................................................................................................................................85
Printing the scanned image ...............................................................................................................85
PC-FAX tab (For MFC models) ...............................................................................................................85
Sending an image file from your computer........................................................................................85
Sending a scanned image .................................................................................................................86
Viewing and printing received PC-FAX data .....................................................................................86
Device Settings tab..................................................................................................................................87
Configuring Remote Setup (For MFC models) ..................................................................................87
Accessing Quick Dial (For MFC models)...........................................................................................87
Configuring Scan key settings...........................................................................................................88
Launching the BRAdmin utility...........................................................................................................89
Support tab ..............................................................................................................................................90
Opening ControlCenter Help .............................................................................................................90
Using Brother Solutions Center .........................................................................................................90
Accessing the Brother CreativeCenter ..............................................................................................90
Custom tab ..............................................................................................................................................91
Creating a Custom tab.......................................................................................................................91
Creating a Custom button..................................................................................................................92
Quick reference for scanning operation...................................................................................................93
Changing the Scan key settings for Scan to PC menu............................................................................96
5 Remote Setup (For MFC models) 97
Remote Setup..........................................................................................................................................97
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6 Brother PC-FAX Software (For MFC models) 99
PC-FAX sending......................................................................................................................................99
Sending a file as a PC-FAX ...............................................................................................................99
Setting up user information..............................................................................................................101
Sending setup..................................................................................................................................102
Setting up a cover page...................................................................................................................102
Entering cover page information......................................................................................................103
Address Book ........................................................................................................................................104
Brother Address Book .....................................................................................................................105
Setting up a member in the Address Book......................................................................................105
Setting up a group for broadcasting ................................................................................................106
Editing member information.............................................................................................................107
Deleting a member or group............................................................................................................107
Exporting the Address Book............................................................................................................108
Importing to the Address Book ........................................................................................................109
PC-FAX receiving ..................................................................................................................................111
Enabling PC-FAX Receiving software on your machine .................................................................112
Running the PC-FAX Receiving software on your PC.....................................................................113
Setting up your PC ..........................................................................................................................113
Configuring the Network PC-FAX Receiving Settings.....................................................................114
Viewing new PC-FAX messages.....................................................................................................115
7 Firewall settings 116
Before using the Brother software .........................................................................................................116
Windows
Windows Vista
Windows
®
XP SP2 or greater..........................................................................................................116
®
®
users .....................................................................................................................119
7 users...........................................................................................................................122
Section III Apple Macintosh
8 Printing and Faxing 127
Features in the printer driver (Macintosh)..............................................................................................127
Duplex (two-sided) printing ....................................................................................................................127
Guidelines for printing on both sides of the paper ...........................................................................127
Automatic duplex printing ................................................................................................................127
Manual duplex printing ....................................................................................................................127
Simultaneous scanning, printing and faxing ..........................................................................................128
Choosing page setup options ..........................................................................................................128
Choosing printing options................................................................................................................131
Cover Page......................................................................................................................................132
Layout..............................................................................................................................................133
Secure Print.....................................................................................................................................134
Print Settings ...................................................................................................................................135
Removing the Printer driver for Macintosh ............................................................................................139
Features in the BR-Script3 printer driver (PostScript
Choosing printing options................................................................................................................140
Printer Features...............................................................................................................................141
Secure Print.....................................................................................................................................144
®
3™ language emulation) .................................140
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Status Monitor........................................................................................................................................145
Updating the machine’s status ........................................................................................................145
Hiding or showing the window.........................................................................................................146
Quitting the window .........................................................................................................................146
Web Based Management (Network Connection Only)....................................................................146
Sending a fax (For MFC models)...........................................................................................................147
Using the Addresses panel..............................................................................................................151
9Scanning 153
Scanning a document using the TWAIN driver......................................................................................153
Scanning an image into your Macintosh..........................................................................................154
Scanning a duplex document (For MFC-8910DW) .........................................................................155
Pre-Scanning an image...................................................................................................................156
Settings in the Scanner window ......................................................................................................157
Scanning a document using the ICA driver
(Mac OS X 10.6.x or greater) .............................................................................................................160
Choosing your machine from Print & Fax or Print & Scan...............................................................165
Using Presto! PageManager..................................................................................................................166
Features ..........................................................................................................................................166
System requirements for Presto! PageManager .............................................................................166
10 ControlCenter2 167
Using ControlCenter2 ............................................................................................................................167
Turning the AutoLoad feature off .....................................................................................................168
SCAN.....................................................................................................................................................169
File types .........................................................................................................................................170
Document Size ................................................................................................................................170
Image (example: Apple Preview).....................................................................................................171
OCR (word processing application).................................................................................................173
E-mail ..............................................................................................................................................174
File...................................................................................................................................................175
CUSTOM SCAN ....................................................................................................................................176
File types .........................................................................................................................................177
Document Size ................................................................................................................................177
User-defined button .........................................................................................................................177
Scan to Image .................................................................................................................................178
Scan to OCR ...................................................................................................................................180
Scan to E-mail .................................................................................................................................182
Scan to File......................................................................................................................................184
COPY / PC-FAX (Mac OS X 10.5.8 and 10.6.x, PC-FAX for MFC models only) ..................................186
DEVICE SETTINGS ..............................................................................................................................188
Remote Setup (For MFC models) ...................................................................................................189
Quick-Dial (For MFC models)..........................................................................................................190
Status Monitor .................................................................................................................................190
11 Remote Setup (For MFC models) 191
Remote Setup........................................................................................................................................191
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Section IV Using the Scan key
12 Scanning (For USB cable users) 194
Using the Scan key................................................................................................................................194
Scan to USB....................................................................................................................................196
Scan to E-mail .................................................................................................................................201
Scan to Image .................................................................................................................................202
Scan to OCR ...................................................................................................................................203
Scan to File......................................................................................................................................204
13 Network Scanning 205
Before using Network Scanning ............................................................................................................205
Configuring Network Scanning (Windows
Configuring Network Scanning (Macintosh) ....................................................................................208
Using the Scan key on your network .....................................................................................................209
Scan to E-mail .................................................................................................................................211
Scan to E-mail (E-mail Server, For MFC-8910DW: standard, MFC-8510DN:
available as a download).............................................................................................................212
Scan to Image .................................................................................................................................215
Scan to OCR ...................................................................................................................................216
Scan to File......................................................................................................................................217
Scan to FTP.....................................................................................................................................219
Scan to Network (Windows
How to set a new default for the file size
(Scan to E-mail (E-mail server), FTP and Network) ....................................................................230
Using Web Services for scanning on your network
(Windows Vista
®
SP2 or greater and Windows® 7) ....................................................................231
®
) ..........................................................................................................224
®
)....................................................................................205
AIndex 234
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Section I
Machine operation keys
Using the control panel 2
I
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1
1
Note
Using the control panel 1
Using the printer keys 1
You can access the following features from your machine’s control panel.
Job Cancel 1
To cancel the current print job, press Stop/Exit. You can clear the data that is left in the machine’s memory
by pressing Stop/Exit.
Secure Print Key 1
Secured data is password protected. Only those people who know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.
a Press Secure Print.
If the LCD displays No Data Stored, there is no secured data in the memory.
b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.
c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK.
d To print the data, press a or b to choose Print, press OK and then enter the number of copies you want.
Press OK.
The machine prints the data.
To delete the secured data, press a or b to choose Delete. Press OK.
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Using the control panel
1
Printer Emulation Support 1
Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Your machine has the following emulation modes. You can change the setting by using the control panel or
a web browser.
HP LaserJet Mode
The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your machine to run at its best with those applications.
BR-Script3 Mode
®
BR-Script is an original Brother page description language and a PostScript
®
interpreter. This machine supports PostScript
3™. The BR-Script interpreter of this machine allows you
to control text and graphics on the page.
For technical information about PostScript
• Adobe Systems Incorporated. PostScript
®
commands, see the following manuals:
®
Language Reference, 3rd edition. Addison-Wesley
Professional, 1999. ISBN: 0-201-37922-8
• Adobe Systems Incorporated. PostScript
®
Language Program Design. Addison-Wesley Professional,
1988. ISBN: 0-201-14396-8
• Adobe Systems Incorporated. PostScript
®
Language Tutorial and Cookbook. Addison-Wesley
Professional, 1985. ISBN: 0-201-10179-3
®
EPSON FX-850 and IBM
Proprinter XL Mode
language emulation
The EPSON FX-850 and IBM Proprinter XL modes are the emulation modes that this printer supports to
meet the industry-standard for dot matrix printers. Some applications support these dot matrix printer
emulations. Use these emulation modes so your printer will work well when printing from those types of
applications.
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Using the control panel
1
Note
Setting the Emulation mode 1
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Emulation. Press OK.
d Press a or b to choose Auto(EPSON), Auto(IBM), HP LaserJet, BR-Script 3, Epson FX-850
or IBM Proprinter. Press OK.
e Press Stop/Exit.
We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.
Printing the Internal Font List 1
You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose
it.
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Print Options. Press OK.
d Press a or b to choose Internal Font. Press OK.
e Press a or b to choose HP LaserJet or BR-Script 3. Press OK.
f Press Start. The machine prints the list.
g Press Stop/Exit.
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Using the control panel
1
Note
Printing the Print Configuration List 1
You can print a list of current printer settings.
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Print Options. Press OK.
d Press a or b to choose Configuration. Press OK.
e Press Start. The machine prints the settings.
f Press Stop/Exit.
Test Print 1
If you are having problems with print quality, you can do a test print.
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Print Options. Press OK.
d Press a or b to choose Test Print. Press OK.
e Press Start.
f Press Stop/Exit.
If the problem appears on the printout: uu Basic User's Guide: Improving the print quality.
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Using the control panel
1
Duplex (two-sided) Print 1
You can choose whether you want to automatically print on both sides of the paper. The setting in the printer
driver will take priority over the setting made on the control panel.
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Duplex. Press OK.
d Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK.
e Press Stop/Exit.
Auto Continue 1
If this setting is enabled the machine will automatically clear a paper size error, and will use any compatible
paper from other paper trays.
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Auto Continue. Press OK.
d Press a or b to choose On or Off. Press OK.
e Press Stop/Exit.
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Using the control panel
1
Restoring default printer settings 1
You can return the machine’s printer settings to the factory settings.
This will not reset the network settings. To reset the machine’s network settings to the factory settings:
uu Network User's Guide.
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Reset Printer. Press OK.
d To restore the default settings, press 1 to choose 1.Reset.
To exit without making a change, press 2 to choose 2.Exit.
e Press Stop/Exit.
Using the scan keys 1
You can use (SCAN) on the control panel to scan documents into your word processing, graphics or
E-mail applications or a folder on your computer.
See Section IV Using the Scan key for details.
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Section II
Windows
Printing 9
Scanning 44
ControlCenter4 63
Remote Setup (For MFC models) 97
Brother PC-FAX Software (For MFC models) 99
Firewall settings 116
®
II
Page 17
2
2
Note
• The screens in this section are from Windows®XP. Screens on your PC may vary depending on your
operating system.
• If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may
need to configure the firewall settings. If you are using the Windows
Suite from the installer CD-ROM, the necessary Firewall settings have already been made. If you did not
install from the installer CD-ROM, see Firewall settings uu page 116 to configure your Windows
If you are using any other personal Firewall software, see the User’s Guide for your software or contact
the software manufacturer.
Printing 2
®
Firewall and you installed MFL-Pro
®
Firewall.
Using the Brother printer driver 2
A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.
The printer drivers are on the installer CD-ROM we have supplied. Install the drivers by following the Quick
Setup Guide. The latest printer drivers can also be downloaded from the Brother Solutions Center at:
http://solutions.brother.com/
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Printing
2
Note
Note
Printing a document 2
When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (For information about the Paper Tray and
Recommended paper: uu Basic User's Guide)
a From your application, choose the Print command.
If any other printer drivers are installed on your computer, choose Brother MFC-XXXX* as your printer
driver from the Print or Print Settings menu in your software application, and then click OK to begin
printing.
*(Where XXXX is your model name.)
(Macintosh) See Features in the printer driver (Macintosh) uu page 127.
b Your computer sends the data to the machine and the Data LED will blink.
c When the machine finishes printing all the data, the Data LED finishes blinking.
You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.
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Printing
2
Duplex (two-sided) printing 2
The supplied printer driver supports duplex printing.
Guidelines for printing on both sides of the paper 2
If the paper is thin, it may wrinkle.
If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP Tray.
If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the
stack.
When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam: uu Basic User's Guide: Error and maintenance messages. If you have a print
quality problem: uu Basic User's Guide: Improving the print quality.
Automatic duplex printing 2
Use A4 size paper when you use the automatic duplex printing function.
Make sure that the back cover is closed.
If paper is curled, straighten it and then put it back in the paper tray.
Use regular paper or thin paper. DO NOT use bond paper.
Manual duplex printing 2
The machine prints all the even-numbered pages on one side of the paper first. Then, the printer driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.
Simultaneous scanning, printing and faxing 2
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during the computer printing. However, when
the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then
continues printing when copying or fax receiving has finished.
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Printing
2
Note
Printer driver settings 2
(Macintosh) See Printing and Faxing uu page 127.
You can change the following printer settings when you print from your computer:
Paper Size
Orientation
Copies
Media Type
Resolution
Print Settings
Multiple Page
Duplex / Booklet
Paper Source
Scaling
1
2
Reverse Print
Use Watermark
Header-Footer Print
1
1
Toner Save Mode
Secure Print
Administrator
User Authentication
Macro
1
1
1
Density Adjustment
Improve Print Output
Skip Blank Page
Print Profiles
1
These settings are not available with the BR-Script3 printer driver for Windows®.
2
Manual duplex printing / Manual booklet printing are not available with the BR-Script3 printer driver for Windows®.
1
1
The following pages provide an overview of the printer driver settings. For more information, see the Help text
in the printer driver.
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Printing
2
Note
Accessing the printer driver settings 2
a (For Windows
®
XP and Windows Server®)
Click Start, and then Printers and Faxes.
®
(For Windows Vista
)
Click the button, Control Panel, Hardware and Sound, and then Printers.
(For Windows
®
7)
Click the button, and then click Devices and Printers.
b (For Windows
®
XP, Windows Vista® and Windows Server®)
Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select
Properties. The printer properties dialog box appears.
®
(For Windows
7)
Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select
Printer properties. The printer properties dialog box appears.
c (For Windows
®
XP, Windows Vista® and Windows Server®)
Choose the General tab and then click Printing Preferences....
The printer driver dialog appears.
®
(For Windows
7)
Choose the General tab and then click Preferences....
The printer driver dialog appears.
• To configure the tray settings, choose the Accessories tab.
• To change the printer port, choose the Ports tab.
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Printing
2
(1)
(2)
(3)
(4)
Basic tab 2
You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab.
a Choose Paper Size, Orientation, Copies, Media Type, Resolution and Print Settings (1).
b Choose Multiple Page and Duplex / Booklet (2).
c Choose Paper Source (3).
d Confirm your current settings in the window (4).
e Click OK to apply your chosen settings.
To return to the default settings, click Default, then Yes.
Paper Size 2
From the drop-down box choose the Paper Size you are using.
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Printing
2
Orientation 2
Orientation selects the position of how your document will be printed (Portrait or Landscape).
Portrait (Vertical) Landscape (Horizontal)
Copies 2
The copies selection sets the number of copies that will be printed.
Collate
With the Collate check box selected, one complete copy of your document will be printed and then
repeated for the number of copies you selected. If the Collate check box is not selected, then each page
will be printed for all the copies selected before the next page of the document is printed.
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Printing
2
Note
Media Type 2
You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Envelopes
Env. Thick
Env. Thin
Recycled Paper
Label
• When using ordinary plain paper (60 to 105 g/m2, 16 to 28 lb) choose Plain Paper. When using heavier
weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose
Bond Paper.
• When printing on envelopes choose Envelopes. If the toner is not fixed to the envelope correctly when
Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env. Thin. For more information: uu Basic User's Guide.
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Printing
2
Note
Resolution 2
You can choose the resolution as follows.
300 dpi
600 dpi
HQ 1200
1200 dpi
The print speed will change depending on what print quality setting you choose. Higher print quality takes
longer to print, while lower print quality takes less time to print.
Print Settings 2
You can change the print settings as follows:
Graphics
This is the best mode for printing documents that contain graphics.
Text
This is the best mode for printing text documents.
Manual
You can change the settings manually by choosing Manual and clicking the Manual Settings... button.
You can set brightness, contrast and other settings.
Multiple Page 2
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
Page Order
When N in 1 option is selected, the page order can be selected from the drop-down list.
Border Line
When printing multiple pages onto one sheet, with the Multiple Page feature, you can choose to have a
solid border, dashed border or no border around each page on the sheet.
Print cut-out line
When 1 in NxN pages option is selected, the Print cut-out line option can be selected. This option allows
you to print a faint cut-out line around the printable area.
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Duplex (two-sided)/ Booklet 2
When you want to print a booklet or do duplex printing, use this function.
None
Disable duplex printing.
Duplex / Duplex (Manual)
When you want to do duplex printing, use these options.
• Duplex
The machine prints on both sides of the paper automatically.
• Duplex (Manual)
The machine prints all the even-numbered pages first. Then the printer driver will stop and show the
instructions required to re-insert the paper. When you click OK the odd-numbered pages will be printed.
When you choose Duplex or Duplex (Manual), the Duplex Settings... button becomes available to
select. You can set the following settings in the Duplex Settings dialog box.
• Duplex Type
There are four types of duplex binding directions available for each orientation.
• Binding Offset
When you check Binding Offset, you can also specify the offset for binding in inches or millimetres.
Booklet / Booklet (Manual)
Use this option to print a document in booklet format using duplex printing; it will arrange the document
according to the correct page numbers and allows you to fold at the centre of the print output without
having to change the order of the pages.
• Booklet
The machine prints on both sides of the paper automatically.
• Booklet (Manual)
The machine prints all the even-numbered sides first. Then the printer driver will stop and show the
instructions required to re-insert the paper. When you click OK the odd-numbered sides will be printed.
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When you choose Booklet or Booklet (Manual), the Duplex Settings... button becomes available to
select. You can set the following settings in the Duplex Settings dialog box.
• Duplex Type
There are two types of duplex binding directions available for each orientation.
• Booklet Printing Method
When Divide into Sets is selected:
This option allows you to print the whole booklet into smaller individual booklet sets, it still allows you
to fold at the center of the smaller individual booklet sets without having to change the order of the page
number. You can specify the number of sheets in each smaller booklet set, from 1 to 15. This option
can help when folding the printed booklet that has a large number of pages.
• Binding Offset
When you check Binding Offset, you can also specify the offset for binding in inches or millimetres.
Paper Source 2
You can choose Auto Select, Tray1, Tray21, MP Tray or Manual and specify separate trays for printing the
first page and for printing from the second page onwards.
1
Available if the optional tray is installed.
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2
Advanced tab 2
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Change the tab settings by clicking one of the following selections:
Scaling (1)
Reverse Print (2)
Use Watermark (3)
Header-Footer Print (4)
Toner Save Mode (5)
Secure Print (6)
Administrator (7)
User Authentication (8)
Other Print Options (9)
(9)
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Scaling 2
You can change the print image scaling.
Reverse Print 2
Check Reverse Print to reverse the data flip it upside down.
Use Watermark 2
You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks,
or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings...
button.
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Watermark Settings 2
Transparent 2
Check Transparent to print the watermarked image in the background of your document. If this feature is not
checked then the watermark will be printed on top of your document.
In Outline Text 2
Check In Outline Text if you only want to print an outline of the watermark. It is only available when you
choose a text watermark.
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Custom Settings 2
You can choose which watermark to print on the first page or on the other pages.
Click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in
Watermark Style.
You can change the additional watermark’s size and position on the page by selecting the watermark, and
clicking the Settings button.
Title
Enter a suitable title into the field.
Text
Enter your Watermark Text into the Text box, and then choose the Font, Style, Size and Darkness.
Bitmap
Enter the file name and location of your bitmap image in the File box, or click Browse to search for the
file. You can also set the scaling size of the image.
Position
Use this setting if you want to control the position of the watermark on the page.
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Note
Header-Footer Print 2
When this feature is enabled, it will print the date and time on your document from your computer’s system
clock and the PC login user name or the text you entered. By clicking Settings, you can customize the
information.
ID Print
If you select Login User Name, your PC login user name will be printed. If you select Custom and enter
the text in the Custom edit box, the text you entered will be printed.
Toner Save Mode 2
You can conserve toner use with this feature. When you set Toner Save Mode to On, prints appears lighter.
The default setting is Off.
• We do not recommend Toner Save Mode for printing photo or greyscale images.
• Toner Save Mode is not available for HQ 1200 and 1200 dpi resolutions.
Secure Print 2
Secure documents are documents that are password protected when they are sent to the machine. Only the
people who know the password will be able to print them. Since the documents are secured at the machine,
you must enter the password using the control panel of the machine to print them.
To send a secured document:
a Click Settings... from Secure Print and check Secure Print.
b Enter your password and click OK.
c You must print the secured documents from the control panel of the machine. (See Secure Print Key
uu page 2.)
To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure Print Key
uu page 2.)
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Note
Administrator 2
Administrators have the authority to limit access to functions such as scaling and watermark.
Password
Enter the password into this box.
Click Set Password... to change the password.
Copies Lock
Lock the copy pages selection to prevent multiple copy printing.
Multiple Page & Scaling Lock
Lock the scaling setting and multiple page setting to prevent changes being made.
Watermark Lock
Lock the current settings of the Watermark option to prevent changes being made.
Header-Footer Print Lock
Lock the current settings of the Header-Footer Print option to prevent changes being made.
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Note
Note
User Authentication (For network models) 2
If you are restricted from PC Print by the Secure Function Lock 2.0 feature, you need to set your ID and PIN
in the User Authentication Settings dialog. Click Settings of User Authentication and select
Use ID Name/PIN.
If you want to enter your ID and PIN each time you print, select Enter ID Name/PIN for each print job.
If you want to remember the ID Name/PIN, enter your ID and PIN.
If your PC login name is registered to Secure Function Lock 2.0, you can select Use PC Login Name instead
of entering your ID and PIN.
For more information about Secure Function Lock 2.0: uu Network User's Guide.
• When you use the machine through a network you can see the information of your ID such as the status
of restricted features and the number of remaining pages you are allowed to print by clicking the Check
Print Status. The Authentication result dialog will appear.
• When you use the machine through a network, you can make the Authentication result dialog appear
each time you print by checking the Show print status before printing.
Other Print Options 2
You can set the following in Printer Function:
Macro
Density Adjustment
Improve Print Output
Skip Blank Page
Macro 2
You can save a page of a document as a macro to machine’s memory. You can also execute the saved macro
(you can use the saved macro as an overlay on any documents). This will save time and increase print speed
for often used information such as forms, company logos, letterhead formats or invoices.
If the machine is powered off, all data will be deleted.
Density Adjustment 2
Increase or decrease the print density.
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Note
Note
Note
Note
Improve Print Output 2
This feature allows you to improve a print quality problem.
Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. We recommend that you
change the printer driver setting in Media Type to the thin setting.
This operation will decrease the temperature of the machine's fusing process.
Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide
enough improvement, change the printer driver setting in Media Type to a thick setting.
This operation will increase the temperature of the machine's fusing process.
Reduce Ghosting
If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper.
Do not use this setting if the ambient humidity is below 30% or ghosting may increase.
This feature may not reduce ghosting for all types of paper. Before you buy a lot of paper, test a small
quantity to make sure that the paper is suitable.
Skip Blank Page 2
If Skip Blank Page is checked, the printer driver automatically detects blank pages and excludes them from
printing.
This option does not work when you choose the following options:
• Use Watermark
• Header-Footer Print
• Nin1 or 1 in NxN pages in Multiple Page
• Duplex (Manual), Booklet, Booklet (Manual) or Duplex with Binding Offset in Duplex / Booklet
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Print Profiles tab 2
Print Profiles are editable presets designed to give you quick access to frequently used printing
configurations.
5
1
2
4
Print profile list box (1)
Delete Profile(2)
Always show Print Profiles tab first.(3)
Add Profile(4)
Current print profile view(5)
3
a Choose your profile from the print profile list box.
b If you want to display the Print Profiles tab at the front of the window from the next time you print, check
Always show Print Profiles tab first..
c Click Yes to apply your chosen profile.
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Add Profile 2
The Add Profile dialog appears by clicking Add Profile. You can add 20 new profiles with your preferred
settings.
a Enter the desired title in Name.
b Choose an icon you want to use from the Icon list, then click OK.
c The current settings shown on the left side of the printer driver window will be saved.
Delete Profile 2
The Delete Profile dialog appears by clicking Delete Profile. You can delete any of the profiles you have
added.
a Choose your profile from the print profile list box.
b Click Delete Profile.
c Choose a profile you want to delete and click Delete.
d Click Yes.
e The selected profile will be deleted.
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Support 2
Click Support... in the Printing Preferences dialog box.
1
2
3
4
5
6
7
Brother Solutions Center (1)
The Brother Solutions Center (http://solutions.brother.com/
) is a website offering information about your
Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for
using your machine.
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Genuine Supplies Website (2)
You can visit our website for genuine Brother supplies by clicking this button.
Brother CreativeCenter (3)
You can visit our website for free and easy online solutions for business and home users by clicking this
button.
Print Settings (4)
This will print the pages that show how the internal settings of the machine have been configured.
Check Setting (5)
You can check the current driver settings.
About (6)
This will list the printer driver files and version information.
Print Fonts (7)
This button will print the pages that show all the internal fonts of the machine.
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Note
Accessories tab 2
To access the Accessories tab, see Accessing the printer driver settings uu page 13.
You can define the paper size for each paper tray and auto detect the serial number in the Accessories tab
as follows.
1
2
3
4
Available Options / Installed Options (1)
You can manually add and remove the options that are installed on the machine. Tray settings will match
the installed options.
Paper Source Setting (2)
This feature recognizes the paper size set from the control panel menu for each paper tray when you click
Auto Detect (4).
Serial No. (3)
By clicking Auto Detect (4), the printer driver will probe the machine and display its serial number. If it fails
to receive the information, the screen will display “---------------”.
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Note
Note
Auto Detect (4)
The Auto Detect function finds the currently installed optional devices and shows the available settings in
the printer driver. When you click Auto Detect, options that are installed on the machine will be listed in
Available Options (1). You can manually add or remove the options by choosing an optional device you
want to add or remove, and then click Add or Remove.
The Auto Detect (4) function is not available under the following machine conditions:
• The machine is powered off.
• The machine is connected to the print server using a USB cable in a network shared environment.
• The cable is not connected to the machine correctly.
Ports tab 2
To access the Ports tab, see Accessing the printer driver settings uu page 13.
If you want to change the port where your machine is connected or the path to the network machine you are
using, choose or add the port you want to use.
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Note
Note
Features in the BR-Script3 printer driver (PostScript®3™ language emulation) 2
• The screens in this section are from Windows®XP. The screens on your PC may vary depending on your
operating system.
• To use the BR-Script3 printer driver, you must install the driver using the Custom Install from the installer
CD-ROM. (uu Quick Setup Guide)
Printing Preferences 2
You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Brother MFC-XXXX BR-Script3 Properties dialog box.
Layout tab
You can change the layout setting by choosing the settings for Orientation, Print on Both Sides
(Duplex), Page Order and Pages Per Sheet.
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2
• Orientation
Orientation selects the position of how your document will be printed.
(Portrait, Landscape or Rotated Landscape)
• Print on Both Sides
If you want to do duplex printing, choose Flip on Short Edge or Flip on Long Edge.
• Page Order
Specifies the order in which the pages of your document will be printed. Front to Back prints the
document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on
the bottom of the stack.
• Pages Per Sheet
The Pages Per Sheet selection can reduce the image size of a page by allowing multiple pages to be
printed on one sheet of paper. Also, you can print a document in the booklet style automatically when
you choose Booklet.
Paper/Quality tab
Choose the Paper Source.
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• Paper Source
You can choose Automatically Select, Auto Select, Tray1, Tray2
1
, MP Tray or Manual Feed.
Automatically Select
This setting will automatically pull paper from any paper source that has a paper size defined in the
printer driver that matches your document.
Auto Select
This setting will automatically pull paper from any paper source that has a paper size defined in the
machine that matches your document.
Tray1
This setting will pull paper from Tray1.
Tray2
1
This setting will pull paper from Tray2.
MP Tray
This setting will pull paper from the MP Tray. The paper size needs to match the defined paper size.
1
Available if the optional tray is installed.
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Secure Print tab
Secure documents are documents that are password protected when they are sent to the machine. Only
the people who know the password will be able to print them. Since the documents are secured at the
machine, you must enter the password using the control panel of the machine to print them.
To send a secured document:
a Check Secure Print.
b Enter your password and click OK.
c You must print the secured documents from the control panel of the machine. (See Secure Print Key
uu page 2.)
To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure Print Key
uu page 2.)
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2
1
2
Advanced options 2
You can access the Advanced Options by clicking the Advanced... button on the Layout tab or
Paper/Quality tab.
a Choose the Paper Size and Copy Count (1).
Paper Size
From the drop-down box choose the Paper Size you are using.
Copy Count
The copy selection sets the number of copies that will be printed.
b Set the Scaling and TrueType Font settings (2).
Scaling
Specifies whether to reduce or enlarge documents, and by what percentage.
TrueType Font
Specifies the TrueType font options. Click Substitute with Device Font (the default) to use
equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster
printing; however, you might lose special characters not supported by the printer font. Click
Download as Softfont to download TrueType fonts for printing instead of using printer fonts.
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3
c You can change settings by choosing a setting in the Printer Features list (3):
Print Quality
You can choose the following print quality settings.
• 300 dpi
• 600 dpi
• HQ 1200
• 1200 dpi
Media Type
You can use the following types of media in your machine. For the best print quality, select the type
of media that you wish to use.
• Plain Paper
• Thin Paper
• Thick Paper
• Thicker Paper
• Bond Paper
• Envelopes
• Env. Thick
• Env. Thin
• Recycled Paper
• Label
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Note
Note
Note
Note
Toner Save
You can conserve toner use with this feature. When you set Toner Save to On, print appears lighter.
The default setting is Off.
• We do not recommend Toner Save for printing Photo or Greyscale images.
• Toner Save is not available for HQ 1200 and 1200 dpi resolutions.
Halftone Screen Lock
Stops other applications from modifying the Halftone settings. The default setting is On.
High Quality Image Printing
You can get high quality image printing. If you set High Quality Image Printing to On, the print speed
will be slower.
Improve Print Output
This feature allows you to improve a print quality problem.
• Reduce Paper Curl
If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you
do not need to choose this setting. We recommend that you change the printer driver setting in
Media Type to a thin setting.
This operation will decrease the temperature of the machine's fusing process.
• Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not
provide enough improvement, change the printer driver setting in Media Type to a thick setting.
This operation will increase the temperature of the machine's fusing process.
Ghost Reduction Setting
If you are using the machine in a high humidity environment this setting may reduce ghosting on the
paper. Do not use this setting if the ambient humidity is below 30% or ghosting may increase.
This feature may not reduce ghosting for all types of paper. Before you buy a lot of paper, test a small
quantity to make sure that the paper is suitable.
Density Adjustment
Increase or decrease the print density.
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2
Ports tab 2
If you want to change the port where your machine is connected or the path to the network machine you are
using, choose or add the port you want to use.
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2
Note
Status Monitor 2
The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty or paper jam.
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC.
(Windows
If you have set the Enable Status Monitor on startup during installation, you will find the button or the
Status Monitor icon on the taskbar.
®
7)
To show the Status Monitor icon on your taskbar, click the button. The Status Monitor icon will appear
in the small window. Then drag the icon to the taskbar.
There is also a link to the Troubleshooting and Brother Genuine Supplies website. Click Visit the Genuine
Supplies website button for more information on Brother genuine supplies.
• For more information about using the Status Monitor software, right-click the Status Monitor icon and
choose Help.
• The automatic software update feature is active when the status monitor feature is active. With the update
feature you can receive both Brother applications and machine firmware updates automatically.
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Monitoring the machine’s status 2
The Status Monitor icon will change colour depending on the machine’s status.
A green icon indicates the normal stand-by condition.
A yellow icon indicates a warning.
A red icon indicates a printing error has occurred.
There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the
desktop.
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3
3
Note
Note
Note
The scanning operations and drivers will be different depending on your operating system. The machine uses
a TWAIN compliant driver for scanning documents from your applications.
Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the
TWAIN driver uu page 44) and a Windows
using the WIA driver uu page 52).
• For Presto! PageManager, see Using Presto! PageManager uu page 62.
• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall
settings to allow communication through port number 54925 and 137. If you are using Windows
and you installed MFL-Pro Suite from the installer CD-ROM, the necessary Firewall settings have already
been made. For more information, see Firewall settings uu page 116.
Scanning 3
®
Imaging Acquisition (WIA) driver (See Scanning a document
®
Firewall
Scanning a document using the TWAIN driver 3
The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the
standard universal protocol for communicating between scanners and applications. This means that you can
not only scan images directly into the Presto! PageManager viewer that Brother included with your machine,
but you can also scan images directly into hundreds of other software applications that support TWAIN
®
scanning. These applications include popular programs like Adobe
more.
Photoshop®, CorelDRAW® and many
Scanning a document into the PC 3
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
a Load your document.
b Start the Presto! PageManager software that was installed during the MFL-Pro Suite installation to scan
a document.
The instructions for scanning in this Guide are for when you use Presto! PageManager. The scanning
steps may vary when using other software applications.
c Click File and click Select Source.
d Choose the scanner you are using from the Select Source list and click OK.
Choose TW-Brother MFC-XXXX or TW-Brother MFC-XXXX LAN.
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3
Note
e Click File and click Acquire Image Data.
The Scanner Setup dialog box appears.
f Adjust the following settings, if needed, in the Scanner Setup dialog box:
Scan (Image Type) (1)
Resolution (2)
Scan Type (3)
Reduce Noise (4)
Brightness (5)
Contrast (6)
Document Size (7)
Duplex (two-sided) Scanning (8)
(For MFC-8910DW)
g Click Start.
When scanning is finished, click Cancel to return to the Presto! PageManager window.
• After you select a document size, you can adjust the scanning area further by clicking the left mouse button
and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to
crop a portion you want to scan uu page 46.)
• For models that support duplex scanning:
• You cannot adjust the scanning area.
• Duplex scan is available from the ADF only.
• You cannot use the PreScan button to preview an image.
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3
Note
1
Pre-Scanning to crop a portion you want to scan 3
You can preview your image and crop unwanted portions before scanning by using the PreScan button.
When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the
image.
a Follow the steps from a to e of Scanning a document into the PC uu page 44.
b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and
Document Size, as needed.
Pre-Scanning is not available if you choose Duplex (two-sided) Scanning.
c Click PreScan.
The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup
dialog box.
1
d Press and hold down the left mouse button and drag it over the portion you want to scan.
1 Scanning area
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3
Note
Note
You can enlarge the image using the icon, and then use the icon to restore the image to its
original size.
e Load your document again.
Skip this step if you loaded the document on the scanner glass in step a.
f Click Start.
This time only the chosen area of the document appears in the Presto! PageManager window (or your
application window).
g In the Presto! PageManager window, use the options available to refine the image.
Settings in the Scanner Setup dialog box 3
Scan (Image Type) 3
Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each
default setting.
The default settings are listed in the table below:
Scan (Image Type) Resolution Scan Type
Photo Use for scanning photo images. 300 x 300 dpi 24bit Color
Web Use for attaching the scanned image to web pages. 100 x 100 dpi 24bit Color
Text Use for scanning text documents. 200 x 200 dpi Black & White
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3
Resolution 3
You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more
memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you
can choose and the available colours.
Resolution Black & White/
Gray (Error Diffusion)
100 x 100 dpi Yes Yes Yes
150 x 150 dpi Yes Yes Yes
200 x 200 dpi Yes Yes Yes
300 x 300 dpi Yes Yes Yes
400 x 400 dpi Yes Yes Yes
600 x 600 dpi Yes Yes Yes
1200 x 1200 dpi Yes No Yes
2400 x 2400 dpi Yes No Yes
4800 x 4800 dpi Yes No Yes
9600 x 9600 dpi Yes No Yes
19200 x 19200 dpi Yes No Yes
256 Color True Gray/24bit Color
Scan Type 3
Black & White
Use for text or line art.
Gray (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images
without using true grey dots. Black dots are put in a specific pattern to give a grey appearance.)
True Gray
Use for photographic images or graphics. This mode is more exact due to using up to 256 shades of grey.
256 Color
Uses up to 256 colours to scan the image.
24bit Color
Uses up to 16.8 million colours to scan the image.
Although using 24bit Color creates an image with the most accurate colour, the image file will be about
three times larger than a file created with 256 Color. It requires the most memory and has the longest
transfer time.
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Note
Note
Reduce Noise 3
You can improve and enhance the quality of your scanned images with this selection. The Reduce Noise
setting is available when using 24bit Color and scan resolutions of 300 300 dpi, 400 400 dpi or 600
600 dpi.
Brightness 3
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.
You can set the Brightness level by dragging the slider to the right or left to lighten or darken the image. You
can also enter a value in the box to set the level.
If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is
too dark, set a higher Brightness level and scan the document again.
The Brightness setting is not available when 256 Color is chosen.
Contrast 3
You can increase or decrease the Contrast level by moving the slider to the left or right. An increase
emphasizes dark and light areas of the image, while a decrease reveals more detail in grey areas. You can
also enter a value in the box to set the Contrast.
The Contrast setting is only available when Gray (Error Diffusion), True Gray or 24bit Color is chosen.
When scanning photographs or other images for use in a word processor or other graphics application, try
different settings for the contrast and resolution to see which setting best suits your needs.
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Document Size 3
Choose one of the following sizes:
A4210x297mm(8.3x11.7in)
JISB5182x257mm(7.2x10.1in)
Letter215.9x279.4mm(81/2x11in)
Legal215.9x355.6mm(81/2x14in)
A5148x210mm(5.8x8.3in)
Executive 184.1 x 266.7 mm (7 1/4 x 10 1/2 in)
BusinessCard90x60mm(3.5x2.4in)
To scan business cards, choose the Business Card size, and then place the business card face down at
the top left of the scanner glass.
10x15cm(4x6in)
13x20cm(5x8in)
9x13cm(3.5x5in)
13x18cm(5x7in)
Postcard1100x148mm(3.9x5.8in)
Postcard 2 (Double) 148 x 200 mm (5.8 x 7.9 in)
Custom
If you choose Custom as the size, the Custom Document Size dialog box appears.
Enter the Custom Document Size Name, Width and Height for the document.
You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.
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Note
• You can see the actual paper size you chose on the screen.
• Width: shows the width of scanning area.
• Height: shows the height of scanning area.
• Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats
such as JPEG.
• User adjustable from 8.9 x 8.9 mm to 215.9 x 355.6 mm.
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Note
Note
Note
Scanning a document using the WIA driver 3
WIA compliant 3
You can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan
images directly into the Presto! PageManager viewer that Brother included with your machine or you can scan
images directly into any other application that supports WIA or TWAIN scanning.
•Windows® XP does not support Duplex Scan in the WIA driver.
• Duplex Scan is supported by the MFC-8910DW.
Scanning a document into the PC 3
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass uu page 55.)
a Load your document.
b Start the Presto! PageManager software that was installed during the MFL-Pro Suite installation to scan
a document.
The instructions for scanning in this Guide are for when you use Presto! PageManager. The scanning
steps may vary when using other software applications.
c Click File and click Select Source.
d Choose the scanner you are using from the Select Source list and click OK.
Choose WIA-Brother MFC-XXXX or WIA-Brother MFC-XXXX LAN.
e Click File and click Acquire Image Data.
The Scanner Setup dialog box appears.
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3
1
2
3
4
56
f Adjust the following settings, if needed, in the Scanner Setup dialog box:
Paper source (1)
Picture type (2)
Adjust the quality of the scanned picture (3)
Page size (4)
Preview (5)
Scan (6)
g Choose Document Feeder from the Paper source drop-down list (1).
h Choose the picture type (2).
i Choose the Page size from the drop-down list (4).
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Note
j If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose
Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after
you have changed the setting.
• The scanner resolution can be set as high as 1200 dpi.
• For resolutions greater than 1200 dpi, use the Scanner Utility. (See Scanner Utility uu page 57.)
k Click the Scan button in the Scan dialog box (6).
The machine starts scanning the document.
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Scanning
3
1
2
4
3
56
Pre-Scanning to crop a portion you want to scan using the scanner glass 3
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a Follow the steps from a to e of Scanning a document into the PC uu page 52.
b Choose Flatbed in the Paper source drop-down list (1).
Paper source (1)
Picture type (2)
Adjust the quality of the scanned picture (3)
Scanning area (4)
Preview (5)
Scan (6)
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3
c Choose the picture type (2).
d Click Preview (5).
The whole image is scanned into the PC and appears in the scanning area (4).
e Press and hold down the left mouse button and drag it over the portion you want to scan.
f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose
Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after
you have changed the setting.
g Click Scan in the Scan dialog box (6).
The machine starts scanning the document.
This time only the chosen area of the document appears in the Presto! PageManager window (or your
application window).
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Note
Scanner Utility 3
The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and
®
for changing the paper size (Windows
utility to change the setting. You must restart your PC for the new settings to take effect.
If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure
that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do
not have enough memory or hard disk space then your PC may freeze and you could lose your file.
Running the utility
You can run the utility by choosing the Scanner Utility located in
Start/All Programs/Brother/MFC-XXXX (where XXXX is your model name)/
Scanner Settings/Scanner Utility.
Screens on your computer may vary depending on your operating system or the model of your machine.
XP only). If you want to set Legal size as the default size, use this
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Note
(Windows Vista® and Windows®7)
When the User Account Control screen appears, do the following.
• For users who have administrator rights: Click Allow.
• For users who do not have administrator rights: Enter the administrator password and click OK.
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Note
Note
Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) 3
Scanning a document into the PC 3
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass uu page 61.)
Duplex Scan is supported by the MFC-8910DW.
a Load your document.
b Open your software application to scan the document.
c Do one of the following:
(Windows Photo Gallery)
Click File, then Import from Camera or Scanner.
(Windows Fax and Scan)
Click File, New, then Scan.
d Choose the scanner you want to use.
e Click Import.
The Scan dialog box appears.
f Adjust the following settings, if needed, in the Scan dialog box.
• You can choose duplex scan from the Source drop-down list.
• If you want to use Web Services to scan, make sure the scanner selected in Scanner is a Brother machine
that supports Web Services for scanning.
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3
Scanner (1)
Profile (2)
Source (3)
Paper size (4)
Color format (5)
File type (6)
Resolution (DPI) (7)
Brightness (8)
Contrast (9)
Scanning area (10)
Preview (11)
Scan (12)
1
2
3
4
5
6
7
8
9
g Click Scan in the Scan dialog box.
The machine starts scanning the document.
10
11 12
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3
Pre-Scanning to crop a portion you want to scan using the scanner glass 3
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a Follow the steps from a to e of Scanning a document into the PC uu page 59.
b Put the document face down on the scanner glass.
c Choose Flatbed in the Source drop-down list. Adjust the additional settings, if needed, in the Scan
dialog box.
d Click Preview.
The whole image is scanned into the PC and appears in the scanning area.
e Press and hold down the left mouse button and drag it over the portion you want to scan.
f Click Scan in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in your application window.
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Note
Using Presto! PageManager 3
Presto! PageManager is an application for managing the documents. Since it is compatible with most image
editors and word processing programs, Presto! PageManager gives you unmatched control over your files.
You can easily manage your documents, edit your E-mail and files and read documents with the OCR
software built into Presto! PageManager.
The complete NewSoft Presto! PageManager 9 User’s Guide can be viewed from the Help menu in the
software.
Features 3
You can share files by converting them to portable file formats like PDF and Presto! Wrapper.
You can easily organize files just like Windows
You can easily stack related image and document files.
You can aquire text out of an image with reliable and accurate OCR (Optional Character Recognition).
®
Explorer.
You can add note without affecting the original file with handy annotation tools, such as text, stamp,
highlighter, straight line, freehand line, sticky note and bookmark.
You can enhance images with a set of image tools such as crop, rotate, flip, invert color,
autoenhancement, bright and contrast and remove noise.
System requirements for Presto! PageManager 3
Personal computer with Pentium® III, 800 MHz or higher processor for Windows® XP.
Personal computer with Pentium
Windows
®
XP/Windows Vista®/Windows® 7
350MB free hard disk space for installation
512 MB RAM
CD-ROM drive
SVGA (1024 × 768) or higher display card
®
Microsoft
Internet Explorer 5.0 or later
Recommended: 3
1GB RAM
®
4, 1.0 GHz or higher processor for Windows Vista® and Windows® 7.
Outlook, Outlook Express, or other electronic mail software
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4
4
ControlCenter4 4
Overview 4
ControlCenter4 is a software utility that lets you quickly and easily access your most used applications. Using
ControlCenter4 eliminates the need to manually launch specific applications.
ControlCenter4 has two user interfaces: Home Mode and Advanced Mode.
ControlCenter4 also controls the settings for the SCAN key on the control panel of your Brother machine. For
information about how to configure the settings for the SCAN key on the machine, see Configuring Scan key
settings uu page 75 for Home Mode or Configuring Scan key settings uu page 88 for Advanced Mode.
Home Mode
The Home Mode gives you easy access to your machine’s main functions. This mode is recommended
for most Home office users. See Using ControlCenter4 in Home Mode uu page 64.
Advanced Mode
The Advanced Mode gives you more control over the details of your machine’s functions. You can add
up to three customized tabs in your original settings. See Using ControlCenter4 in Advanced Mode
uu page 79.
Changing the user interface 4
a Click Configuration and then select Mode Select.
b Select Home Mode or Advanced Mode in the mode dialog.
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4
Using ControlCenter4 in Home Mode 4
This section briefly introduces the ControlCenter4 functions in Home Mode. For more details on each
function, click (Help).
1 Scan directly to a file, E-mail, word processor or graphics application of your choice.
2 Access the PC-FAX applications available for your device. (For MFC models)
3 Access the settings available to configure your device.
4 Link to Brother Solutions Center, Brother CreativeCenter and the ControlCenter Help file.
5 You can select which machine ControlCenter4 will connect with from the Model drop-down list.
6 You can change the user interface and the ControlCenter4 startup preferences.
7 Access the Help file.
8 Access Brother Status Monitor by clicking the Device Status button.
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4
ControlCenter4 Features for Home Mode users 4
Scan (See Scan tab uu page 66.)
See Saving the scanned image uu page 68.
See Printing the scanned image uu page 68.
See Opening the scanned image in an application uu page 69.
See Attaching the scanned data to E-mail uu page 69.
See Using the OCR feature uu page 70.
PC-FAX (See PC-FAX tab (For MFC models) uu page 71.)
See Sending a scanned image uu page 72.
See Sending an image file from your computer uu page 72.
See Viewing and printing received PC-FAX data uu page 73.
Device Settings (See Device Settings tab uu page 74.)
See Configuring Remote Setup (For MFC models) uu page 74.
See Accessing Quick Dial (For MFC models) uu page 75.
See Configuring Scan key settings uu page 75.
See Launching the BRAdmin utility uu page 77.
Support (See Support tab uu page 78.)
See Opening ControlCenter Help uu
e Using Brother Solutions Center uu page 78.
Se
See Accessing the Brother CreativeCenter uu page 78.
page 78.
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4
Scan tab 4
There are five scan options: Save, Print, Open with an Application, Send E-mail and OCR.
This section briefly introduces the Scan tab function. For more details of each function, click (Help).
1 PC Scan setting area
2 Image viewer
3 Save button
4 Print button
5 Open with an Application button
6 Send E-mail button
7 OCR button
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Note
File types 4
You can choose from the following list of file types when saving to a folder.
For Save and Send E-mail 4
Windows Bitmap (*.bmp)
JPEG (*.jpg) -Recommended for most users when Scanning pictures.
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf) -Recommended for Scanning and sharing documents.
Secure PDF (*.pdf)
Searchable PDF (*.pdf)
XML Paper Specification (*.xps)
For OCR
Text (*.txt)
Rich Text Format (*.rtf)
HTML (*.htm)
Searchable PDF (*.pdf)
• The XML Paper Specification is available for Windows Vista® and Windows® 7, or when using applications
that support XML Paper Specification files.
• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
• When you use the scanner glass to scan a multiple page document, check Manual multi-page scan and
follow the on-screen instructions.
• Searchable PDF is a file format that includes a text data layered over the scanned image. This layer allows
you to search the text on the image data. The OCR language setting must be set to match the search
language that you want to use for the searchable PDF.
•To choose Searchable PDF (*.pdf), you must install Presto! PageManager included on the installer
CD-ROM. If you installed MFL-Pro Suite from the installer CD-ROM (uu Quick Setup Guide), Presto!
PageManager has been installed.
4
Document Size 4
You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as
1to2(A4), the scanned image will be divided into two A5 size documents.
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4
Saving the scanned image 4
The (Save) button lets you scan an image to a folder on your hard disk in one of the file types shown
in the file types list.
a Configure the settings in the PC Scan setting area.
b Click (Scan).
c Confirm and edit (if necessary) the scanned image in the image viewer.
d Click (Save).
e The Save dialog will appear. Select your Destination Folder and other settings. Click OK.
f The image will be saved in your chosen folder.
Printing the scanned image 4
You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported
by your Brother machine’s printer driver.
a Select the Scan tab.
b Configure the settings in the PC Scan setting area.
c Click (Scan).
d Confirm and edit (if necessary) the scanned image in the image viewer.
e Click (Print).
f Configure the print settings and then click (Start Printing).
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Note
Opening the scanned image in an application 4
The (Open with an Application) button lets you scan an image directly into your graphics application
for image editing.
a Select the Scan tab.
b Configure the settings in the PC Scan setting area.
c Click (Scan).
d Confirm and edit (if necessary) the scanned image in the image viewer.
e Click (Open with an Application).
f Select the application from the drop-down list and click OK.
g The image will appear in the application you have chosen.
Attaching the scanned data to E-mail 4
The (Send E-mail) button lets you scan a document to your default E-mail application, so you can send
the scanned job as an attachment.
a Select the Scan tab.
b Configure the settings in the PC Scan setting area.
c Click (Scan).
d Confirm and edit (if necessary) the scanned image in the image viewer.
e Click (Send E-mail).
f Configure the attached file settings and click OK.
g Your default E-mail application will open and the image will be attached to a new, blank E-mail.
Webmail services are not supported by Scan to E-mail.
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4
Using the OCR feature 4
The (OCR) button lets you scan a document and convert it into text. This text can be edited using your
favourite word processing software.
a Select the Scan tab.
b Configure the settings in the PC Scan setting area.
c Click (Scan) button.
d Confirm and edit (if necessary) the scanned image in the image viewer.
e Click (OCR).
f Configure the OCR settings and click OK.
g Your default word processing application will open and display the converted text data.
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4
Note
PC-FAX tab (For MFC models) 4
This section briefly introduces the PC-FAX tab function. For more details of each function, click (Help).
The PC-FAX software can only send Black & White fax documents in A4 size.
1 Send Image File button
2 Send Scanned Image button
3 View Received PC-FAX button
4 PC Scan setting area
5 Scan Image area
6 Send button
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4
Sending an image file from your computer 4
The Send Image File button lets you send an image file as a fax from your computer using the Brother
PC-FAX software.
a Select the PC-FAX tab.
b Click Send Image File.
c Click on the folder tree to browse for the folder where the image you want to send is located. Then select
the file you want to send.
d Click (Send).
e The PC-FAX sending dialog will appear. Enter a fax number and then click Start.
Sending a scanned image 4
The Send Scanned Image button lets you scan a page or document and automatically send the image as a
fax from your computer using the Brother PC-FAX software.
a Select the PC-FAX tab.
b Click Send Scanned Image.
c Configure the settings in the PC Scan setting area.
d Click (Scan).
e Confirm and edit (if necessary) the scanned image in the image viewer.
f Click (Send).
g The PC-FAX sending dialog will appear. Enter a fax number and then click Start.
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4
Viewing and printing received PC-FAX data 4
The View Received PC-FAX button lets you view and print received fax data using the Brother PC-FAX
software. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from
the control panel menu of the Brother machine. (See Enabling PC-FAX Receiving software on your
machine uu page 112.)
a Select the PC-FAX tab.
b Click View Received PC-FAX.
c The PC-FAX receiving function activates and starts to receive fax data from your machine. The received
data will appear. To view the data, click (View).
d If you want to print the received data, select the data and then click (Print).
e Configure the print settings and then click (Start Printing).
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4
Device Settings tab 4
This section briefly introduces the Device Settings tab function. For more details of each function, click
(Help).
1 Remote Setup button
2 Quick Dial button
3 Device Scan Settings button
4 BRAdmin button
Configuring Remote Setup (For MFC models) 4
The Remote Setup button opens the program window; allowing you to configure the settings of the machine.
a Select the Device Settings tab.
b Click Remote Setup.
c The Remote Setup Program window will appear. For Remote Setup configuration, see Remote Setup
(For MFC models) uu page 97.
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4
Accessing Quick Dial (For MFC models) 4
The Quick Dial button lets you open the Address Book window in the Remote Setup Program. You can then
easily register or change the Quick Dial numbers from your PC.
a Select the Device Settings tab.
b Click Quick Dial.
c The Address Book window will appear. For Address Book configuration, see Remote Setup (For MFC
models) uu page 97.
Configuring Scan key settings 4
The Device Scan Settings button lets you configure your machine’s SCAN key settings.
There are four scan functions which you can configure to fit your scanning needs.
To configure each scan function, select the Device Settings tab and then click Device Scan Settings. The
Device Scan Settings dialog will appear.
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4
Note
Note
Note
Image tab 4
Lets you configure settings for Scan to Image by pressing the SCAN key on your Brother machine.
Choose the settings for File Type, Target Application, File size, Resolution, Scan Type, Document Size,
Brightness and Contrast as needed. Click OK.
If you choose Secure PDF from the File Type drop-down list, click the (Set PDF Password) button. The
Set PDF Password dialog box will appear. Enter your password in the Password and Re-type Password
boxes and then click OK.
• Secure PDF is also available for Scan to E-mail and Scan to File.
• You can change the data compression ratio of the scanned image with File size.
OCR tab 4
Lets you configure settings for Scan to OCR by pressing the SCAN key on your Brother machine.
Choose the settings for File Type, Target Application, OCR Language, Resolution, Scan Type,
Document Size, Brightness and Contrast as needed. Click OK.
E-mail tab
Lets you configure settings for Scan to E-mail by pressing the SCAN key on your Brother machine.
Choose the settings for File Type, File size, Resolution, Scan Type, Document Size, Brightness and
Contrast as needed. Click OK.
You can change the data compression ratio of the scanned image with File size.
File tab 4
Lets you configure settings for Scan to E-mail by pressing the SCAN key on your Brother machine.
Choose the settings for File Type, File Name, Destination Folder, Show Folder, File size, Resolution,
Scan Type, Document Size, Brightness and Contrast as needed. Click OK.
• If Show Folder is checked, the destination of the scanned image will be shown after scanning.
• You can change the data compression ratio of the scanned image with File size.
4
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4
Note
Launching the BRAdmin utility 4
If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the
BRAdmin Light or BRAdmin Professional 3 utility.
The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also
search for Brother products in a TCP/IP environment, view the status and configure basic network settings,
such as the IP address. To install BRAdmin Light from the installer CD-ROM: uu Network User's Guide. If
you require more advanced machine management, use the latest version of the BRAdmin Professional 3
utility that is available as a download from http://solutions.brother.com/
.
a Select the Device Settings tab.
b Click BRAdmin. The BRAdmin Light or BRAdmin Professional 3 utility dialog appears.
If you have installed both BRAdmin Light and BRAdmin Professional, ControlCenter 4 will launch
BRAdmin Professional 3.
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4
Support tab 4
This section briefly introduces the Support tab function. For more details of each function, click the (Help)
button in ControlCenter4.
Opening ControlCenter Help 4
The ControlCenter Help lets you open the Help file for detailed information about ControlCenter.
a Select the Support tab.
b Click ControlCenter Help.
c The ControlCenter Help top page will appear.
Using Brother Solutions Center 4
The Brother Solutions Center button lets you open the Brother Solutions Center website offering
information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver
updates and tips for using your machine.
a Select the Support tab.
b Click Brother Solutions Center.
c The Brother Solutions Center website will be shown in your web browser.
Accessing the Brother CreativeCenter 4
The Brother CreativeCenter button lets you access our website for free and easy online solutions for
business and home users.
a Select the Support tab.
b Click Brother CreativeCenter. ControlCenter 4 will launch your web browser and then open the Brother
CreativeCenter website.
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4
Using ControlCenter4 in Advanced Mode 4
This section briefly introduces the ControlCenter4 functions in Advanced Mode. For more details on each
function, click (Help).
1 Scan directly to a file, E-mail, word processor or graphics application of your choice.
2 Access the PC-Copy feature available via your PC.
3 Access the PC-FAX applications available for your device. (For MFC models)
4 Access the settings available to configure your device.
5 Link to Brother Solutions Center, Brother CreativeCenter and the Help file.
6 You can configure your original settings tab by right clicking the tab area.
7 You can select which machine ControlCenter4 will connect with from the Model drop-down list.
8 You can open the configuration window for each scan function and change the user interface mode.
9 Access the Help file.
10 Access Status Monitor by clicking the Device Status button.
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4
ControlCenter4 Features for Advanced Mode users 4
Scan (See Scan tab uu page 81.)
See Opening the scanned image in an application uu page 83.
See Using the OCR feature uu page 83.
See Attaching the scanned data to E-mail uu page 83.
See Saving the scanned image uu page 84.
PC-Copy (See PC-Copy tab uu page 85.)
See Printing the scanned image uu page 85.
PC-FAX (See PC-FAX tab (For MFC models) uu page 85.)
See Sending an image file from your computer uu page 85.
See Sending a scanned image uu page 86.
See Viewing and printing received PC-FAX data uu page 86.
Device Settings (See Device Settings tab uu page 87.)
See Configuring Remote Setup (For MFC models) uu page 87.
See Accessing Quick Dial (For MFC models) uu page 87.
See Configuring Scan key settings uu page 88.
See Launching the BRAdmin utility uu page 89.
Support (See Support tab uu
e Using Brother Solutions Center uu page 90.
Se
See Opening ControlCenter Help uu page 90.
See Accessing the Brother CreativeCenter uu page 90.
Custom (See Custom tab uu page 91.)
See Creating a Custom tab uu page 91.
page 90.)
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4
Scan tab 4
There are four scan options: Image, OCR, E-mail and File.
This section briefly introduces the Scan tab function. For more details of each function, click (Help).
1 PC Scan setting area
2 Image button
3 OCR button
4 E-mail button
5 File button
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4
Note
File types 4
You can choose from the following list of file types when saving to a folder.
For Image, E-mail and File 4
Windows Bitmap (*.bmp)
JPEG (*.jpg) -Recommended for most users when Scanning pictures.
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf) -Recommended for Scanning and sharing documents.
Secure PDF (*.pdf)
Searchable PDF (*.pdf)
XML Paper Specification (*.xps)
For OCR
Text (*.txt)
Rich Text Format (*.rtf)
HTML (*.htm)
Searchable PDF (*.pdf)
• The XML Paper Specification is available for Windows Vista® and Windows® 7, or when using applications
that support XML Paper Specification files.
• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
• When you use the scanner glass to scan a multiple page document, check Manual multi-page scan and
follow the on-screen instructions.
• Searchable PDF is a file format that includes a text data layered over the scanned image. This layer allows
you to search the text on the image data. The OCR language setting must be set to match the search
language that you want to use for the searchable PDF.
•To choose Searchable PDF (*.pdf), you must install Presto! PageManager included to the installer
CD-ROM. If you installed MFL-Pro Suite from the installer CD-ROM (uu Quick Setup Guide), Presto!
PageManager has been installed.
4
Document Size 4
You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as
1to2(A4), the scanned image will be divided into two A5 size documents.
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4
Note
Opening the scanned image in an application 4
The (Image) button lets you scan an image directly into your graphics application for image editing.
a Select the Scan tab.
b If you want to change the scan settings, right-click (Image) and then change settings. If you want
to preview and configure the scanned image, check PreScan. Click OK.
c Click (Image).
d The image will appear in the application you have chosen.
Using the OCR feature 4
The (OCR) button lets you scan a document and convert it into text. This text can be edited using your
favourite word processing software.
a Select the Scan tab.
b If you want to change the scan settings, right-click (OCR) and then change settings. If you want to
preview and configure the scanned image, check PreScan. Click OK.
c Click (OCR).
d Your default word processing application will open and display the converted text data.
Attaching the scanned data to E-mail 4
The (E-mail) button lets you scan a document to your default E-mail application, so you can send the
scanned job as an attachment.
a Select the Scan tab.
b If you want to change the scan settings, right-click (E-mail) and then change settings. If you want
to preview and configure the scanned image, check PreScan. Click OK.
c Click (E-mail).
d Your default E-mail application will open and the image will be attached to a new, blank E-mail.
Webmail services are not supported by Scan to E-mail.
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Saving the scanned image 4
The (File) button lets you scan an image to a folder on your hard disk in one of the file types shown in
the file attachment list.
a Select the Scan tab.
b If you want to change the scan settings, right-click (File) and then change settings. If you want to
preview and configure the scanned image, check PreScan. Click OK.
c Click (File).
d The image will be saved in the folder you have chosen.
How to change the default settings of each button 4
You can change the default settings of the (Image), (OCR), (E-mail) and (File) buttons.
a Right-click the button that you want to configure and click Button settings. The settings dialog will
appear.
b Choose the settings for File Type, PreScan, Resolution, Scan Type, Document Size, Brightness,
Contrast, Manual multi-page scan and Duplex(two-sided) Scanning (For MFC-8910DW) as
needed.
c Click OK. The new settings will be used as the default settings.
To preview and configure the scanned image, check PreScan in the settings dialog.
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PC-Copy tab 4
Printing the scanned image 4
You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported
by your Brother machine’s printer driver.
a Select the PC-Copy tab.
b If you want to change the scan settings, right-click the button you want to change and then change the
settings. If you want to preview and configure the scanned image, check PreScan. Click OK.
c Click Monochrome Copy, 2 in 1 Copy or 4 in 1 Copy.
You can customize each button with your custom settings.
d The scanned image will be printed.
PC-FAX tab (For MFC models) 4
This section briefly introduces the PC-FAX tab function. For more details of each function, click (Help).
The PC-FAX software can only send Black & White fax documents in A4 size.
Sending an image file from your computer 4
The (Send Image File) button lets you send an image file as a fax from your computer using the Brother
PC-FAX software.
a Select the PC-FAX tab.
b Click (Send Image File).
c Click on the folder tree to browse for the folder where the image you want to send is located. Then select
the file you want to send.
d Click (Send).
e The PC-FAX sending dialog will appear. Enter a fax number and then click Start.
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Sending a scanned image 4
The (Send Scanned Image) button lets you scan a page or document and automatically send the image
as a fax from your computer using the Brother PC-FAX software.
a Select the PC-FAX tab.
b If you want to change the scan settings, right-click (Send Scanned Image) and then change
settings. If you want to preview and configure the scanned image, check PreScan. Click OK.
c Click (Send Scanned Image).
d The PC-FAX sending dialog will appear. Enter a fax number and then click Start.
Viewing and printing received PC-FAX data 4
The (View Received PC-FAX) button lets you view and print received fax data using the Brother
PC-FAX software. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive
option from the control panel menu of the Brother machine. (See Enabling PC-FAX Receiving software
on your machine uu page 112.)
a Select the PC-FAX tab.
b Click (View Received PC-FAX).
c The PC-FAX receiving function activates and starts to receive fax data from your machine. The received
data will appear. To view the data, click (View).
d If you want to print the received data, select the data and then click (Print).
e Configure the print settings and then click (Start Printing).
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Device Settings tab 4
This section briefly introduces the Device Settings tab function. For more details of each function, click
(Help).
Configuring Remote Setup (For MFC models) 4
The (Remote Setup) button opens the program window; allowing you to configure the settings of the
machine.
a Select the Device Settings tab.
b Click (Remote Setup).
c The Remote Setup Program window will appear. For Remote Setup configuration, see Remote Setup
(For MFC models) uu page 97.
Accessing Quick Dial (For MFC models) 4
The (Quick Dial) button lets you open the Address Book window in the Remote Setup Program. You
can then easily register or change the Quick Dial numbers from your PC.
a Select the Device Settings tab.
b Click (Quick Dial).
c The Address Book window will appear. For Address Book configuration, see Remote Setup (For MFC
models) uu page 97.
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Configuring Scan key settings 4
The (Device Scan Settings) button lets you configure your machine’s SCAN key settings.
There are four scan functions which you can configure to fit your scanning needs.
To configure each scan function, select the Device Settings tab and then click Device Scan Settings. The
Device Scan Settings dialog will appear.
Image tab
Lets you configure settings for Scan to Image by pressing the SCAN key on your Brother machine.
Choose the settings for File Type, Target Application, File size, Resolution, Scan Type, Document Size,
Brightness and Contrast as needed. Click OK.
If you choose Secure PDF from the File Type drop-down list, click the (Set PDF Password) button. The
Set PDF Password dialog box will appear. Enter your password in the Password and Re-type Password
boxes and then click OK.
• Secure PDF is also available for Scan to E-mail and Scan to File.
• You can change the data compression ratio of the scanned image with File size.
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OCR tab 4
Lets you configure settings for Scan to OCR by pressing the SCAN key on your Brother machine.
Choose the settings for File Type, Target Application, OCR Language, Resolution, Scan Type,
Document Size, Brightness and Contrast as needed. Click OK.
E-mail tab
Lets you configure settings for Scan to E-mail by pressing the SCAN key on your Brother machine.
Choose the settings for File Type, File size, Resolution, Scan Type, Document Size, Brightness and
Contrast as needed. Click OK.
You can change the data compression ratio of the scanned image with File size.
File tab 4
Lets you configure settings for Scan to E-mail by pressing the SCAN key on your Brother machine.
Choose the settings for File Type, File Name, Destination Folder, Show Folder, File size, Resolution,
Scan Type, Document Size, Brightness and Contrast as needed. Click OK.
• If Show Folder is checked, the destination of the scanned image will be shown after scanning.
• You can change the data compression ratio of the scanned image with File size.
Launching the BRAdmin utility 4
4
If you have installed BRAdmin Light or BRAdmin Professional 3, the (BRAdmin) button lets you open
the BRAdmin Light or BRAdmin Professional 3 utility.
The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also
search for Brother products in a TCP/IP environment, view the status and configure basic network settings,
such as the IP address. To install BRAdmin Light from the installer CD-ROM: uu Network User's Guide. If
you require more advanced machine management, use the latest version of the BRAdmin Professional 3
utility that is available as a download from http://solutions.brother.com/
.
a Select the Device Settings tab.
b Click (BRAdmin). The BRAdmin Light or BRAdmin Professional 3 utility dialog appears.
If you have installed both BRAdmin Light and BRAdmin Professional, ControlCenter 4 will launch
BRAdmin Professional 3.
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Support tab 4
This section briefly introduces the Support tab function. For more details of each function, click the (Help)
button in ControlCenter4.
Opening ControlCenter Help 4
The (ControlCenter Help) lets you open the Help file for detailed information about ControlCenter.
a Select the Support tab.
b Click (ControlCenter Help).
c The ControlCenter Help top page will appear.
Using Brother Solutions Center 4
The (Brother Solutions Center) button lets you open the Brother Solutions Center website offering
information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver
updates and tips for using your machine.
a Select the Support tab.
b Click (Brother Solutions Center).
c The Brother Solutions Center website will be shown in your web browser.
Accessing the Brother CreativeCenter 4
The (Brother CreativeCenter) button lets you access our website for free and easy online solutions for
business and home users.
a Select the Support tab.
b Click (Brother CreativeCenter). ControlCenter 4 will launch your web browser and then open the
Brother CreativeCenter website.
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Custom tab 4
This section briefly introduces adding a Custom tab. For more details, click (Help) .
Creating a Custom tab 4
You can create up to three customized tabs including up to five customized buttons with your custom settings.
a Click Configuration and then select Create custom tab.
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Creating a Custom button 4
a Click Configuration and then select Create custom button.
Select a button you want to create from the menu. The settings dialog will appear.
b Enter the button name and change the settings if necessary. Click OK. (The setting options vary
depending on the created button.)
You can change or remove the created tab, button or settings. Click Configuration and follow the menu.
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