Brother MFC-8510DN, MFC-8520DN Advanced User Guide

Advanced User’s Guide

MFC-8510DN
MFC-8520DN

Not all models are available in all countries.

Version 0

UK/IRE

User's Guides and where do I find them?

Which Guide? What's in it? Where is it?

Product Safety
Guide

Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and
software for the operating system and
connection type you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and Direct

Print operations and how to replace
consumables. See troubleshooting tips.

Advanced User's
Guide

Learn more advanced operations: Fax,
Copy, security features, printing reports and
performing routine maintenance.

Software User's
Guide

Follow these instructions for Printing,
Scanning, Network Scanning, Remote
Setup, PC-Fax, and using the Brother
ControlCenter utility.

Printed / In the box

Printed / In the box

Printed / In the box

For
Czech Republic,
Republic of Bulgaria,
Republic of Hungary,
Republic of Poland,
Romania,
Slovak Republic :
PDF file / Installer CD-ROM /
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PDF file / Installer CD-ROM /
In the box

PDF file / Installer CD-ROM /
In the box

Network User's
Guide

This Guide provides useful information
about wired and wireless network settings
and security settings using the Brother
machine. You can also find supported
protocol information for your machine and
detailed troubleshooting tips.

Google Cloud Print
Guide

This Guide provides details on how to
configure your Brother machine to a Google
account and use Google Cloud Print
services for printing over the Internet from
devices using Gmail™ for mobile, GOOGLE
DOCS™ for mobile and applications for the
Chrome OS.

Mobile Print/Scan
Guide for Brother
iPrint&Scan

This Guide provides useful information

about printing JPEG and PDF
your mobile device and scanning from your
Brother machine to your mobile device when
connected on a Wi-Fi network.

1

PDF printing is not supported on Windows® Phone.

2

Visit us at http://solutions.brother.com/.

i

1

files from

PDF file / Installer CD-ROM /
In the box

PDF file / Brother Solutions

2

Center

PDF file / Brother Solutions

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Table of Contents

1 General Setup 1

Memory storage.....................................................................................................1

Automatic Daylight Saving Time............................................................................1

Ecology features....................................................................................................2

Toner Save ......................................................................................................2

Sleep Time ......................................................................................................2

Deep Sleep mode............................................................................................2

Quiet mode feature................................................................................................3

Quiet mode......................................................................................................3

LCD Contrast.........................................................................................................3

Mode Timer............................................................................................................4

2 Security features 5

Secure Function Lock 2.0......................................................................................5

Setting the password for the administrator .....................................................6

Changing the password for the administrator..................................................6

Setting up the Public user mode......................................................................7

Setting up restricted users...............................................................................7

Turning Secure Function Lock on/off...............................................................8

Switching Users............................................................................................... 8

Setting Lock........................................................................................................... 9

Setting up the password ................................................................................10

Changing your Setting Lock password ..........................................................10

Turning Setting Lock on/off............................................................................11

Restricting dialling................................................................................................11

Dial pad restriction.........................................................................................11

One Touch restriction ....................................................................................12

Speed Dial restriction ....................................................................................12

LDAP server restriction..................................................................................12

ii

3 Sending a fax 13

Additional sending options...................................................................................13

Changing a 2-sided fax layout (MFC-8520DN) .............................................13

Sending faxes using multiple settings ...........................................................13

Contrast.........................................................................................................14

Changing Fax Resolution ..............................................................................14

Additional sending operations..............................................................................15

Sending a fax manually .................................................................................15

Dual access...................................................................................................15

Broadcasting..................................................................................................16

Real Time Transmission................................................................................17

Overseas Mode .............................................................................................18

Delayed Fax ..................................................................................................18

Delayed batch transmission ..........................................................................19

Checking and cancelling waiting jobs ............................................................19

Electronic cover page ....................................................................................20

Destination Display........................................................................................22

Polling overview...................................................................................................23

Polled transmit...............................................................................................23

4 Receiving a fax 25

Remote Fax Options............................................................................................25

Fax Forwarding..............................................................................................25

Fax Storage ...................................................................................................25

Changing Remote Fax Options .....................................................................26

Remote retrieval ............................................................................................27

Remote fax commands..................................................................................29

Additional receiving operations............................................................................30

Printing a reduced incoming fax ....................................................................30

Duplex (2-sided) printing for FAX mode ........................................................30

Setting the Fax Receive Stamp.....................................................................31

Setting the Print Density................................................................................31

Printing a fax from the memory .....................................................................31

Out of Paper Reception .................................................................................32

Polling overview...................................................................................................32

Polling receive ...............................................................................................32

Stop polling....................................................................................................33

5 Dialling and storing numbers 34

Telephone line services .......................................................................................34

BT Call Sign (U.K. only).................................................................................34

Additional dialling operations ...............................................................................34

Combining quick dial numbers ......................................................................34

Additional ways to store numbers........................................................................35

Setting up Groups for Broadcasting ..............................................................35

Changing Group numbers .............................................................................39

Deleting Group numbers ...............................................................................41

iii

6 Printing reports 42

Fax reports...........................................................................................................42

Transmission Verification Report...................................................................42

Fax Journal (Activity Report) .........................................................................42

Reports................................................................................................................43

How to print a report......................................................................................43

7 Making copies 44

Copy settings.......................................................................................................44

Stop copying..................................................................................................44

Enlarging or reducing the image copied ........................................................44

Using the Options key ...................................................................................46

Sorting copies................................................................................................47

Improving copy quality...................................................................................47

Adjusting Brightness and Contrast ................................................................48

Making N in 1 copies (page layout) ...............................................................49

2 in 1 ID Copy................................................................................................50

Tray selection ................................................................................................51

Duplex (2-sided) copying.....................................................................................52

Duplex Copy (long edge flip) .........................................................................52

Advanced Duplex Copy (short edge flip) .......................................................53

A Routine maintenance 55

Cleaning and checking the machine....................................................................55

Checking the Page Counters.........................................................................56

Checking the remaining life of parts ..............................................................56

Replacing periodic maintenance parts.................................................................56

Packing and shipping the machine ......................................................................57

BOptions 59

Optional paper tray (LT-5400) .............................................................................59

Memory board......................................................................................................59

SO-DIMM Types............................................................................................59

Installing extra memory .................................................................................60

C Glossary 62

DIndex 65

iv

v

1

1

General Setup 1

Memory storage 1

Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast, Overseas Mode) will be lost. Also,
during a power failure the machine will retain
the date and time and programmed fax timer
jobs (e.g. Delayed Fax) for up to 60 hours.
Other fax jobs in the machine's memory will
not be lost.

Automatic Daylight Saving Time

You can set the machine to change
automatically for Daylight Saving Time. It will
set itself forward one hour in the Spring, and
back one hour in the Autumn.

a Press Menu, 0, 2, 2.
b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

1

1

Chapter 1

Note

Ecology features 1

Toner Save 1

You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.

a Press Menu, 1, 4, 1.
b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

We do not recommend Toner Save for
printing Photo or Greyscale images.

Sleep Time 1

The Sleep mode setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
is turned off. The machine will wake up and
start printing when it receives a print job.

You can choose how long the machine must
be idle before it goes into Sleep mode. When
the machine receives a fax or a print job, the
timer will be reset. The default setting is 3
minutes.

While the machine is in Sleep mode the LCD
will show Sleep.

a Press Menu, 1, 4, 2.
b Enter the length of time (0-90 minutes)

the machine is idle before entering
Sleep mode.
Press OK.

c Press Stop/Exit.

Deep Sleep mode 1

If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically and the LCD will show
Deep Sleep. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up when it receives a fax or a print job.

2

General Setup

1

Quiet mode feature 1

Quiet mode 1

The Quiet mode setting can reduce noise
while printing. When Quiet Mode is turned On,
the print speed becomes slower. The default
setting is Off.

a Press Menu, 1, 5.
b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

LCD Contrast 1

You can change the contrast to make the
LCD look lighter or darker.

a Press Menu, 1, 7.
b Press c to make the LCD darker. Or,

press d to make the LCD lighter.
Press OK.

c Press Stop/Exit.

3

Chapter 1

Mode Timer 1

The machine has three mode keys on the
control panel: FAX, SCAN, and COPY.

You can set how much time the machine
takes after the last Copy or Scan operation to
return to FAX mode. If you choose Off, the
machine will stay in the mode you used last.

This setting also sets the time the machine
will change from registered user to the Public
mode when using Secure Function Lock.
(See Switching Users uu page 8.)

a Press Menu, 1, 1.
b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.

Press OK.

c Press Stop/Exit.

4

2

2

Note

Security features 2

Secure Function Lock 2.0

Secure Function Lock lets you restrict Public
access to the following machine functions:

 Fax Tx

 Fax Rx

 Copy

 Scan

 USB Direct

 Print

 Page Limit

1

2

3

This feature also prevents users from
changing the default settings of the machine
by limiting access to the user-defined Menu
settings.

1

2

3

Scan includes scan jobs sent via Brother
iPrint&Scan.

Print includes print jobs via Google Cloud Print and
Brother iPrint&Scan.

Page Limit is configured using Web Based
Management.

2

• Secure Function Lock can be set manually
at the control panel, or by using Web
Based Management or BRAdmin

Professional 3 (Windows
recommend using Web Based
Management or BRAdmin Professional 3

(Windows
(uu Network User's Guide)

• Only administrators can set limitations
and make changes for each user.

• When Secure Function Lock is on, you
can only use 1.Contrast,

6.Polled TX and 7.Coverpage under

2.Setup Send in the Fax menu.

If Fax Tx is disabled, you cannot use any
of the function in the Fax menu.

• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.

®

only) to configure this feature.

®

only). We

Before using the security features you must
first enter an administrator password.

Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.

Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.

5

Chapter 2

Setting the password for the administrator 2

The password you set in these steps is for the
administrator. This password is used to set
up users and to turn the Secure Function
Lock on or off. (See Setting up restricted

users uu page 7 and Turning Secure
Function Lock on/off uu page 8.)

a Press Menu, 1, 8, 1.
b Enter a four-digit number for the

password using numbers 0-9.
Press OK.

c Re-enter the password when the LCD

shows Verify:.
Press OK.

d Press Stop/Exit.

Changing the password for the administrator 2

a Press Menu, 1, 8, 1.
b Press a or b to choose Set Password.

Press OK.

c Enter the registered four-digit password.

Press OK.

d Enter a four-digit number for the new

password.
Press OK.

e If the LCD shows Verify: re-enter the

new password.
Press OK.

f Press Stop/Exit.

6

Security features

2

Note

Setting up the Public user mode 2

Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.

a Press Menu, 1, 8, 1.
b Press a or b to choose Setup ID.

Press OK.

c Enter the administrator password.

Press OK.

d Press a or b to choose Public.

Press OK.

e Press a or b to choose Enable or

Disable for Fax Tx.

Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,
USB Direct and Print. When the
LCD shows Exit, press OK.

f Press Stop/Exit.

Setting up restricted users 2

You can set up users with a password and
restrict the functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management. (uu Network User's Guide)
You can set up to 25 restricted users.

a Press Menu, 1, 8, 1.
b Press a or b to choose Setup ID.

Press OK.

c Enter the administrator password.

Press OK.

d Press a or b to choose UserXX.

Press OK.

e Use the numeric keys to enter the user

name. (uu Basic User's Guide:
Entering text)
Press OK.

f Enter a four-digit password for the user.

Press OK.

g Press a or b to choose Enable or

Disable for Fax Tx.

Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,
USB Direct and Print. When the
LCD shows Exit, press OK.

h Repeat steps d to g for entering each

additional user and password.

i Press Stop/Exit.

You cannot input the same name for
different users.

7

Chapter 2

Note

Turning Secure Function Lock on/off 2

If you enter the wrong password, the LCD will
show Wrong Password. Re-enter the
correct password.

Turning Secure Function Lock on

a Press Menu, 1, 8, 1.
b Press a or b to choose Lock OffiOn.

Press OK.

c Enter your four-digit administrator

password.
Press OK.

Turning Secure Function Lock off

a Press Menu, 1, 8, 1.
b Press a or b to choose Lock OniOff.

Press OK.

c Enter your four-digit administrator

password.
Press OK.

Switching Users 2

This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.

Changing to the restricted user mode

a Hold down Shift and press

Secure Print.

b Press a or b to choose ID.

Press OK.

c Enter your four-digit password.

Press OK.

• If the current ID is restricted for the
function you want to use,
Access Denied will appear on the LCD
and then the machine will ask you to
confirm your name. If you are allowed to
access the function you want to use, press
a or b to choose your name and enter your
four-digit password.

• If your User ID has a page limit restriction
and you have already reached the
maximum number of pages, the LCD will
show Limit Exceeded when you print
data. Contact your administrator to check
your Secure Function Lock Settings.

8

Security features

2

Note

Changing to the Public mode

After a restricted user has finished using the
machine, it will return to the Public setting
within the same time as the Mode Timer
setting (Menu, 1, 1). (See Mode Timer
uu page 4.) You can also exit from the
restricted user mode by pressing the current
Mode key you are in. Then LCD will ask you
Go to Public?.

Press 1 to choose 1.Yes.

If the function you want to use is restricted
for all users, Not Available will appear
on the LCD and the machine will go back
to the Ready mode, and you cannot
access the function you want to use.
Contact your administrator to check your
Secure Function Lock Settings.

Setting Lock 2

Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.

Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.

While the Setting Lock is On, you cannot
change the settings without a password. You
can only change the following Fax
transmission settings that are in the FAX
menu (Menu, 2, 2).

 Contrast

 Fax Resolution

 Delayed Fax

 Real Time TX

 Polled TX

 Overseas Mode

Machine settings cannot be changed using
the Remote Setup while Setting Lock is On.

9

Chapter 2

Setting up the password 2

a Press Menu, 1, 8, 2.
b Enter a four-digit number for the

password using numbers 0-9.
Press OK.

c Re-enter your password when the LCD

shows Verify:.
Press OK.

d Press Stop/Exit.

Changing your Setting Lock password 2

a Press Menu, 1, 8, 2.
b Press a or b to choose Set Password.

Press OK.

c Enter your current four-digit password.

Press OK.

d Enter a four-digit number for the new

password.
Press OK.

e Re-enter your new password when the

LCD shows Verify:.
Press OK.

f Press Stop/Exit.

10

Security features

2

Turning Setting Lock on/off 2

If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.

Turning Setting Lock on

a Press Menu, 1, 8, 2.
b Press a or b to choose On.

Press OK.

c Enter your four-digit password.

Press OK.

d Press Stop/Exit.

Turning Setting Lock off

a Press Menu, 1, 8, 2.
b Enter your four-digit password.

Press OK twice.

Restricting dialling 2

This feature is to prevent users from sending
a fax or calling a wrong number by mistake.
You can set the machine to restrict dialling
when you use the dial pad, One Touch,

Speed Dial or LDAP search

If you choose Off, the machine does not
restrict the dialling method.

If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialling. If you
re-enter the wrong number, the LCD will
show an error message.

If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.

1

LDAP is available as a download from the Brother
Solutions Center at: http://solutions.brother.com/

Dial pad restriction 2

1

.

.

c Press Stop/Exit.

a Press Menu, 2, 6, 1.
b Press a or b to choose On, Off or

Enter # twice.
Press OK.

c Press Stop/Exit.

11

Chapter 2

Note

One Touch restriction 2

a Press Menu, 2, 6, 2.
b Press a or b to choose On, Off or

Enter # twice.
Press OK.

c Press Stop/Exit.

Speed Dial restriction 2

a Press Menu, 2, 6, 3.
b Press a or b to choose On, Off or

Enter # twice.
Press OK.

c Press Stop/Exit.

LDAP server restriction 2

(The LDAP function is available as a
download.)

a Press Menu, 2, 6, 4.
b Press a or b to choose On, Off or

Enter # twice.
Press OK.

c Press Stop/Exit.

• The Restricting dialling feature will not
work if you use an external handset.

• The machine cannot restrict dialling when
you use the Redial/Pause button.

• If you chose On or Enter # twice, you
cannot use the Broadcasting feature and
cannot combine quick dial numbers when
dialling.

12

3

3

Sending a fax 3

Additional sending options

Changing a 2-sided fax layout (MFC-8520DN) 3

You need to choose the duplex scanning
format before you send a 2-sided fax. The
format you choose will depend on the layout
of your 2-sided document.

a Press Menu, 1, 9, 3.
b Do one of the following:

 If your document is flipped on the

Long edge, press a or b to choose
Long edge.

Press OK.

Long edge

Portrait Landscape

Sending faxes using multiple settings 3

3

Before you send a fax, you can change any
combination of these settings: contrast,
resolution, Overseas mode, delayed fax
timer, polling transmission, real time
transmission or cover page settings.

a Make sure you are in FAX mode .

After each setting is accepted, the LCD
asks if you want to enter more settings.

22.Setup Send
Next?

a 1.Yes
b 2.No

Select ab or OK

b Do one of the following:

 To change more settings, press 1.

The LCD returns to the Setup Send
menu so you can change another
setting.

 If you have finished changing

settings, press 2 and go to the next
step for sending your fax.

 If your document is flipped on the

Short edge, press a or b to choose
Short edge.

Press OK.

Short edge

Portrait Landscape

c Press Stop/Exit.

13

Chapter 3

Note

Note

Contrast 3

For most documents the default setting of

Auto will give the best results.
Auto automatically chooses a suitable

contrast for your document.

If your document is very light or dark,
changing the contrast may improve the
quality of the fax.

Use Dark to make the faxed document
lighter.

Use Light to make the faxed document
darker.

a Make sure you are in FAX mode .
b Load your document.
c Press Menu, 2, 2, 1.
d Press a or b to choose Auto, Light or

Dark.
Press OK.

Changing Fax Resolution 3

The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax or for all faxes.

To change the default Fax Resolution setting 3

a Make sure you are in FAX mode .
b Press Menu, 2, 2, 2.
c Press a or b to choose Standard,

Fine, S.Fine or Photo.
Press OK.

You can choose four different resolution
settings.

Standard: Suitable for most typed
documents.

Fine: Good for small print and transmits a
little slower than Standard resolution.

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.

S.Fine: Good for small print or artwork
and transmits slower than Fine resolution.

Photo: Use when the document has
varying shades of gray or is a photograph.
This has the slowest transmission time.

14

Sending a fax

3

Note

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.

a Make sure you are in FAX mode .
b Load your document.
c Pick up the handset of an external

telephone and listen for a dial tone.

d Dial the fax number using the external

telephone.

e When you hear the fax tone, press

Start.

 If you are using the scanner glass,

press 1 to send a fax.

Dual access 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD will show the new
job number.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If you get an Out of Memory message
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memory message while
scanning a subsequent page, you can
press Start to send the pages scanned so
far, or press Stop/Exit to cancel the
operation.

f Replace the handset of the external

telephone.

15

Chapter 3

Note

Note

Broadcasting 3

Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One Touch, Speed Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.

You can broadcast to 366 different numbers.
This will depend on how many Groups,
access codes or credit card numbers you
have saved, and on how many delayed or
stored faxes are in the memory.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be
stored in the machine's memory before they
can be used in a broadcast. (uu Basic User's
Guide: Storing One Touch Dial numbers and
Storing Speed Dial numbers)

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
previously stored One Touch Dial and Speed
Dial numbers for easier dialling. (See Setting
up Groups for Broadcasting uu page 35.)

How to broadcast a fax 3

Use (Address Book) to help you
choose numbers easily.

a Make sure you are in FAX mode .
b Load your document.
c Enter a number.

Press OK.
You can use either a One Touch,
a Speed Dial, a Group number, or a
number manually entered using the dial
pad. (uu Basic User's Guide: How to
dial)

d Repeat step c until you have entered

all the fax numbers you want to
broadcast to.

e Press Start.

After the broadcast is finished the machine
will print a broadcast report to let you know
the results.

The scan profile of the One Touch,
Speed Dial or Group number you chose
first will be applied to the broadcast.

16

Sending a fax

3

Note

Cancelling a Broadcast in progress 3

While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.

a Press Menu, 2, 7.

The LCD will display the Broadcast job
number followed by the fax number or
name being dialled (for example,
#001 0123456789) and the broadcast
job number (for example,
Broadcast#001).

27.Remaining Jobs

a #001 0123456789
b Broadcast#001

Select ab or OK

b Press a or b to choose one of the

following:

 Choose the fax number being

dialled, and press OK.

 Choose the broadcast job number,

and press OK.

27.Remaining Jobs
Broadcast#001

a 1.Clear
b 2.Exit

Select ab or OK

Real Time Transmission 3

When you are sending a fax, the machine will
scan the documents into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialling and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set

Real Time TX to On for all documents or
Next Fax:On for the next fax only.

• If the memory is full and you are sending a
fax from the ADF, the machine will send
the document in real time (even if
Real Time TX is set to Off). If the memory
is full, faxes from the scanner glass cannot
be sent until you clear some of the
memory.

• In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.

Sending in real time for all faxes 3

a Make sure you are in FAX mode .

c Press 1 to cancel the fax number or

Broadcast job number you chose in
step b, or press 2 to exit without
cancelling.
If you chose to only cancel the fax
currently being sent in step b, the LCD
will ask you if you want to cancel the
broadcast job. Press 1 to clear the whole
broadcast job or 2 to exit.

d Press Stop/Exit.

b Press Menu, 2, 2, 5.
c Press a or b to choose On.

Press OK.

17