Brother BR-Receipts User Manual

0 (0)

BR-Receipts

User's Guide

Version A

USENG

Tiff G3 Lib License

Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.

THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS, IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

Tesseract Copyright

B.This product incorporates the tesseract-ocr engine, and includes portions of code which have been modified by NewSoft Technology Corporation subject to the terms of the Apache License version 2.0.

Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at http://www.apache.org/licenses/LICENSE-2.0

Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for the specific language governing permissions and limitations under the License.

OpenCV Copyright

OpenCV (Open Source Computer Vision) is a library of programming functions for realtime image processing. OpenCV is released under the liberal BSD license.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Trademarks

-IBM, PC, and VGA are registered trademarks of International Business Machines Corporation.

-Windows 2000, Windows XP, Windows Vista, Windows 7, Windows Server 2003, Windows Server 2008 and Microsoft are registered trademarks of Microsoft Corporation.

-PDFlib is a registered trademark of PDFlib GmbH.

-All other trademarks are the properties of their respective owners.

SN: 180110-02-01-W-E-122613-08

Table of Contents
General Information	1
Features.........................................................................................................................	2
System Requirements....................................................................................................	2
Overview	3
Getting Started	5
Menu Bar .......................................................................................................................	5
Command Toolbar..........................................................................................................	5
Folder View ....................................................................................................................	6
Status Bar ......................................................................................................................	7
List View.........................................................................................................................	7
Image View ....................................................................................................................	8
Edit View ........................................................................................................................	9
Working with BR-Receipts	10
Setting up BR-Receipts................................................................................................	10
Collecting Receipts ......................................................................................................	12
Scanning Receipts...............................................................................................	12
Importing Receipts...............................................................................................	15
Creating Receipts Manually.................................................................................	16
Using Receipt Template ...............................................................................................	16
Select Vendor ......................................................................................................	16
New Template ......................................................................................................	17
Manual Input ........................................................................................................	20
Modify Template...................................................................................................	21
Field Categorizing ........................................................................................................	22
Editing Receipts ...........................................................................................................	23
Searching for Receipts.................................................................................................	23
Creating Reports..........................................................................................................	23
Menu Commands	25
File Menu .....................................................................................................................	25
Edit Menu.....................................................................................................................	25
View Menu ...................................................................................................................	26
Receipt Menu...............................................................................................................	27
Help Menu....................................................................................................................	27
Index	28

iii

1 General Information

BR-Receipts processes receipts by reading the information from scanned images and categorizing it using field recognition. You can edit, view items and track expenses by building and maintaining a database of all the information.

Features

•Import receipts from files to build and maintain a database of all the information.

•Export receipt images or data to the cloud from BR-Receipts.

•Scan receipts to keep detailed records.

•Apply an existing template or create a new template to process batch receipts when importing or scanning.

•Read the information and categorize the data by field recognition.

•Create reports to view and track expenses.

System Requirements

	Operating System	Microsoft Windows XP, Windows Vista (32/64 bit),
		Windows 7 (32/64 bit), or Windows 8 (32/64 bit).

	The CPU and memory must meet the minimum requirements to run the operating
Computer	system. For more information, visit the relevant Microsoft website.

	Display	SVGA (1024 x 768) or better.
	Display	SVGA (1024 x 768) or better.

	CD-ROM Drive.

	A minimum of 512 MB free hard disk space for installing the program.

Scanner	A USB port for scanner connection.

	A USB port for computer connection.
	A USB port for computer connection.

Receipts	Receipts must be in reasonably good condition to be readable by the scanner.

2 Overview

The following descriptions and instructions will help you get started:

1.Create a Receipt Box

Create a receipt box to build a database of your receipts. You can import, scan, manually create, and paste receipts into the receipt box.

2.Scan

Put the receipt in the scanner and begin scanning. The scanning progress bar displays the scanning status.

3. Use a Template

If your receipts have common information such as where they originated, how goods and services were paid for, and who is responsible for them, you can use a template for batch processing. For more information, see Using Receipt Template.

4.Field Categorizing

Use the field categorizing feature to sort receipt information using field recognition. Click in Image View, drag a rectangle to highlight a section of the receipt, right-click the selected receipt section and select the field type : Receipt Date, Amount, Sales Tax, Vendor, or Payment Type

(or drag the selected section directly to the desired field) to activate field recognition. A dialog box will ask if you agree with the OCR results. click OK to add the results to the desired field, or click Cancel to discard the results and try again.

5.Export To

You can save specific receipts or all the receipts in a folder as a file in CSV, PDF, QIF, or QuickBooks (IIF) format. Use the file fromat best suited to your particular needs.

a.Click on the toolbar, or select Export to File from the File menu, to open the Export to File dialog box.

b.Select All Receipts or Selected Receipts to control which receipts will be exported.

c.Click Settings to set up the export style. The Export dialog box will display the file type (applicable only for CSV format).

•Include a header line - Select Include a header line to have the field names exported.

•Header Language - Select the header language from the list.

•Encoding - Select a type from the list to specify a file encoding format.

•Delimited by - Under Delimited by, select Comma, Tab, or Space to choose the character that will separate fields in the exported file.

•Select with double quotes to have the information for each field enclosed in quotation marks.

d.When you select export to QIF, a dialog box will open to let you manage Quicken Accounts first. You can import available Quicken accounts, or you can edit or delete accounts. When the Quicken accounts are ready, enter a file name and click Continue to finish.

NOTE: In order to export to a QIF file, you must first create a QIF file using the Export to QIF setting in Quicken.

e.When you select Export to QuickBooks, you must enter Debit Account and Credit Account information in order to continue.

6.Export to Cloud

To export to the cloud, do one of the following:

-Right-click a receipt box or folder and choose Export to Cloud from the context menu.

-Select a receipt box or folder and click on the toolbar.

-Choose Export to Cloud from File menu to open the BOL login dialog box.

Enter an email address and password to connect to your Brother OnLine (BOL) account. The (refresh) icon appears, indicating that you can now send the receipt images to the cloud from


your local computer. You can click		to monitor the uploading status. When you export
successfully,	will appear in the status bar.

NOTE: If you select a receipt box to upload, all the folders in this receipt box will be uploaded.

7.Create Reports

Reports let you see where receipts originated, how goods and services were paid, and who is responsible for which receipts. For more information, see Creating Reports.

3 Getting Started

From the BR-Receipts screen, you can view file folders, a list of all receipts, an image of the selected receipt, and the recognized data. Control which receipts are displayed in the list by clicking the All

drop-down list and selecting Recently Added (receipts updated in the last three days), or Unverified.

Menu Bar

The Menu bar provides the commands you use to perform program functions within BR-Receipts. For more information, see the Menu Commands section.

Command Toolbar

The Command toolbar displays the most commonly-used commands. Click an icon to execute the command.

Scan Receipt: Scan receipts to the currently selected folder.

NOTE: This feature only applies to folders.

Import Receipt Image: Import receipts to the currently selected folder.

NOTE: This feature only applies to folders.

Export to File: Export receipt images or data to file.

Create Report: Create a data report for the selected receipt(s).

Settings: Enter your BOL account information, user profile, defined field values and user interface language to personalize your program and provide easy access when you upload scanned receipt images.

Export to Cloud: Enter an email address and password to log in and select a receipt box or a folder, then send scanned receipt images to the cloud from your local computer.

NOTE: If you select a receipt box to upload, all the folders in this receipt box will be uploaded.

Link to BOL Receipts service: Click to open the BOL webpage and view the files you have uploaded, if the account information is not saved in the Settings, you will have to enter the account information first.

Folder View

Folder view includes a Folder section and a Search section.

Click the Folder tab to view the Folder section, where you can create a receipt box, open a file and create a new folder.

Click the Search tab to view the Search section, where you can select a category and fill in the keyword, receipt date, amount, and vendor fields, and then click Start Search to find a specific receipt.

Right-click the blank area to view these commands:

New Receipt Create a receipt box.

Box…

Open Receipt Open a receipt box that already exists.

Box…

Right-click a receipt box to view these commands:

New Folder

Create a folder.

Rename Box Change the name of the receipt box.

NOTE: The receipt box name can be no more than 150 characters.

+ 22 hidden pages