V5100
NetDeliver @V5100 User's Manual
Safety Information
When using this equipment, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
Indicates potentially hazardous situations, which if instructions are not followed, could
result in death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may
result in minor or moderate injury or damage to property.
Important:
Indicates operational requirements and restrictions. Please read and follow these
instructions to ensure a proper operation and to avoid damage to the machine.
Note:
Indicates further explanation or clarification. Reading this is highly recommended.
Only use the AC adapter (Model: ADP-50ZB, Manufacturer: Delta Electronics Inc.)
included with the equipment. Using other AC adapters may cause an electric shock or
fire.
To avoid hazardous electric shock or fire, do not remove any covers or screws other than
those specified in this manual.
ii
Disconnect the power plug by pulling the plug, not the cable.
Do not touch the metal fingers of the ADF pad module. The edges are sharp and
touching them may result in injury.
Precautions
y Do not install the equipment near heating or air conditioning units.
y Do not install the equipment in a humid or dusty place.
y Be sure to use the proper AC power source.
y Place the equipment securely on an even, flat surface. Tilted or uneven surfaces
may cause mechanical or paper-feeding problems.
y Retain the box and packing materials for shipping purposes.
Notice
Important
y Do not make copies of any item for which copying is prohibited by law.
y Copying the following items are normally prohibited by the local law:
y Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks,
pass-ports, driver's licenses.
y This machine is equipped with a function that prevents making counterfeit bank bills.
Due to this, images similar to bank bills may not be copied properly.
iii
Copyrights and Trademarks
Ethernet is a registered trademark of Xerox Corporation.
Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation
in the United States and/or other countries.
Other product names used herein are for identification purposes only and may be
trademarks of their respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
Warranty
The information contained in this document(s) is subject to change without notice.
The manufacturer makes no warranty of any kind with regard to this material, including,
but not limited to, the implied warranties of fitness for a particular purpose.
The manufacturer shall not be liable for errors contained herein or for incidental or
consequential damages in connection with the furnishing, performance, or use of this
material.
iv
Table of Contents
1 Getting Started................................................................................1-1
Introduction .............................................................................................................1-1
Features..................................................................................................................1-1
External View..........................................................................................................1-3
The front view .............................................................................................. 1-3
The rear view ............................................................................................... 1-4
the Control Panel ......................................................................................... 1-5
Pre Installation Information.....................................................................................1-9
Internet Communication Features ........................................................................1-12
Scan to e-mail ............................................................................................ 1-12
scan to file.................................................................................................. 1-12
scan to file.................................................................................................. 1-13
Post Processing ......................................................................................... 1-14
2 Installing Your Machine .................................................................2-1
Minimum Configuration Requirements ...................................................................2-1
Checking Package Contents ..................................................................................2-2
Unlocking the Scan Unit .........................................................................................2-3
Setting up the Optional ADF (Auto Document Feeder) ..........................................2-4
Connecting the Cables ...........................................................................................2-5
Connecting the ADF Cable .......................................................................... 2-5
Connecting the Ethernet cable .................................................................... 2-6
Connecting the keyboard cable ................................................................... 2-6
Connecting the printer cable ........................................................................ 2-7
Connecting the Power and Turning on the Machine ................................... 2-8
3 Configuring the Machine................................................................3-1
Specifying the Administrator Information................................................................3-2
Specifying the administrator information by the control panel..................... 3-2
specifying administrator information by @V5100 Web page....................... 3-6
Specifying Network Configurations.........................................................................3-8
v
specifying network configuration by the control panel ................................. 3-8
specifying the network configuration by @V5100 Web page .................... 3-10
Specifying the Profile Template ........................................................................... 3-12
specify the profile templates by the Control Panel..................................... 3-12
the settings of filing server ......................................................................... 3-15
specifying the profile template by @V5100 Web page .............................. 3-24
4 Administration ............................................................................... 4-1
Administering the @V5100 by the Control Panel .................................................. 4-1
Administering the @V5100’s by Web Page........................................................... 4-2
Summary of Administrator Activities ...................................................................... 4-4
Administrator Activities Performed only On the Machine’s Homepage ............... 4-14
Adding a New User .................................................................................... 4-14
Modifying a Current User ........................................................................... 4-17
Deleting a Current User ............................................................................. 4-19
Setting Your Frequently Used Message .................................................... 4-21
5 Managing the Address Book ........................................................ 5-1
Managing Your E-mail Address Book.................................................................... 5-1
adding an e-mail address............................................................................. 5-1
Modifying an e-mail address ........................................................................ 5-5
Deleting an E-mail Address ......................................................................... 5-7
Managing Your Groups.......................................................................................... 5-9
adding A new group ..................................................................................... 5-9
Modifying group.......................................................................................... 5-11
Deleting group............................................................................................ 5-13
6 Managing Profiles.......................................................................... 6-1
Adding a New Profile on the Control Panel ........................................................... 6-1
Managing Profiles on @V5100 Web Page ............................................................ 6-7
adding a new profile ..................................................................................... 6-7
Modifying current profiles............................................................................. 6-9
Deleting profiles ......................................................................................... 6-11
vi
7 Operation.........................................................................................7-1
Loading Paper ........................................................................................................7-2
notice on using the adf................................................................................. 7-2
placing document(s) in the adf..................................................................... 7-3
placing document(s) on the glass ................................................................ 7-4
Sending Your Document to E-mails .......................................................................7-5
Basic Operation ........................................................................................... 7-5
Advanced Operation .................................................................................... 7-7
Sending Your Document to Filing Servers ...........................................................7-10
basic operation........................................................................................... 7-10
Advanced operation ................................................................................... 7-12
Making Copy.........................................................................................................7-15
basic operation........................................................................................... 7-15
ADVANCED OPERATION......................................................................... 7-16
Adjusting Density ....................................................................................... 7-19
8 Troubleshooting.............................................................................8-1
Information Codes/Message...................................................................................8-1
Information Codes During Networking......................................................... 8-3
Information Codes During E-Mailing............................................................ 8-4
Information Codes During Filing .................................................................. 8-7
Clearing a Paper Jam...........................................................................................8-10
Removing the Abnormal Line Image ....................................................................8-11
Cleaning the ADF .................................................................................................8-12
Replacing the Snap-in Pad Module ......................................................................8-13
Cleaning the Glass ...............................................................................................8-15
9 Use @V5100 As A Scanner............................................................9-1
System Requirements ............................................................................................9-1
Installation procedure .............................................................................................9-1
Scanner Operation..................................................................................................9-2
A Glance of the User Interface ...............................................................................9-3
Editing Your Image .................................................................................................9-4
vii
Appendix ..................................................................................................a
Quick Guide ...............................................................................................................a
Specifications.............................................................................................................c
Index ..........................................................................................................................g
viii
1 Getting Started
Introduction
Thank you for purchasing our @V5100, an internet appliance. @V5100 offers
an unprecedented document delivery technology, transmitting paper
documents electronically over the internet. With @V5100, you can instantly
scan paper-based document and deliver the electronic image to various
destinations including e-mail addresses, printers, ftp servers, web, or
someone else’s computer on the network. The new way to distribute
documents is faster, more cost effective, and safer than any traditional
methods such as fax, mail, or courier.
Features
Scan to E-mail:
Connected to an Ethernet network and a SMTP server, @V5100 allows you
to transmit document(s) over the internet via e-mail. With a touch of the
e-mail key and the selection of your recipients' e-mail addresses, the
document(s) is/are first scanned and converted into an image file, and then
transmitted to remote recipients within minutes.
Scan to File:
@V5100 allows you to send scanned documents to a server or a personal
computer’s file folder over intranet with FTP(File Transfer Protocol),
HTTP(Hypertext Transfer Protocol), HTTPS(a secure way of using HTTP),
CIFS(Common Internet File System), AVPP(Avision Post Processing)
protocol. The scan to filing feature off-loads the mail server from handling
large attachments.
1-1
Digital Copying:
Connected to a color or black and white laser printer, @V5100 becomes a
digital copier. With an intuitive control panel, making digital copy becomes
fast and easy.
Multiple Pages Sending:
With the optional Auto Document Feeder, @V5100 allows a stack of
50-page document(s) to be continuously scanned at one time in reliable
quality to increase your efficiency.
Post Processing
The @V5100 can be used as a paper-scan input device with a thin client,
which directs the back-end server to do various customized post processing.
Address Book/Profiles Managing:
@V5100 provides a convenient way to manage all the e-mail addresses and
profiles(filing destinations). Simply by typing the machine's IP address in
the URL field of your browser, @V5100 web page will be prompted. This
web page allows you to create up to 2000 e-mail addresses and several
filing destinations to manage your document.
1-2
Getting Started
3
External View
THE FRONT VIEW
1
2
1. ADF Front Cover 4. ADF Paper Support
2. LCD-display 5. Document(s) Cover
3. ADF Paper Tray 6. Control Panel
* ADF (Automatic Document Feeder) unit is optional.
3
4
5
6
1-
THE REAR VIEW
1
2
7
8
9
3
4
5
6
1. ADF Unit: To load multi-page document.
2. ADF Cable: To connect the main unit.
3. Power Jack To connect power cable.
4. ADF Connector To connect ADF cable.
5. Copy Connector
To connect printer supplied by Avision for high
speed copies.
6. Keyboard Connector To connect keyboard.
7. USB Connector
To connect a personal computer with USB
interface.
8. LAN Connector: To connect an ethernet cable.
9. Printer Connector: To connect a color laser printer.
* ADF unit is optional.
1-4
Getting Started
5
(141%)
THE CONTROL PANEL
Part A
Part B Part C Part D
Part A: Scaling Area:
Used to reduce document(s) down to 25% or enlarge up to 400%.
(93%)
(122%)
(115%)
(86%)
(81%)
(70%)
1
2
1. Increase scaling in 1% increment up to 400%
2. Decrease scaling in 1% Decrement down to 25%
3. Select scaling from the preset percentages
3
1-
6
Part B: LCD-display & Function Keys:
Used to display current operation and select key working mode.
Function Keys and others:
Press to use the Copy function (also the default working
mode).
Press to use the email function.
Press to use the filing function.
1-
Getting Started
Press to select an email address from an address book
or select a profile from a profile list.
Press to setup more settings for copy, e-mail or filing
individually.
Press to previous screen or input.
Used to move to up/down/left/right.
Used to select a command.
7
Part C: The Numeric/Character Keypad:
Used to enter the network parameters or copy page number.
: Used to clear previous input.
: Used to select frequent used message shown in
the subject or memo field when sending e-mail.
(Refer to the machine’s homepage to complete the
settings.)
Part D: Start & Other Keys:
Used to select special requirement or the start key to send or copy your
document(s).
Select to end and count previous batch of scanning jobs.
Select to clear current settings and return to panel
default settings.
Select to enter administrator menu.
Select to enter power saving mode.
• The Power LED – Used to indicate power on and
ready status.
• The warning LED – Used to indicate error.
• The sleeping LED – Used to indicate power-saving
status.
Select to scan and send multi-page document on the
document glass continuously or from the auto document
feeder batch by batch.
1-
8
Select to stop processing.
Select to start copying, e-mailing, or filing.
1-
Getting Started
9
Pre Installation Information
@V5100 has to be setup properly on your network to perform e-mail and
filing functions. In order for other network devices to find the @V5100 on
the network, the following network parameters have to be collected from
your network administrator.
1. DHCP enable:
2. IP Address: . . .
3. Subnet mask: . . .
4. Gateway IP: . . .
5. DNS server: . . .
6. SMTP server:
7. SMTP port: 25
8. POP3 server:
9. POP3 port:
10. LDAP server: . . .
11. LDAP port:
Explanation of contents:
1. *DHCP Enable: Choose Yes to obtain IP/subnet/gateway
addresses automatically from DHCP server.
2. *IP Address: The Internet Protocol (IP) address assigned to
your machine by your network administrator.
3. Subnet Mask:
4. Gateway IP: The gateway IP address assigned by your
5. *SMTP Server:
The net mask address assigned by your network
administrator.
network administrator.
The IP address of your SMTP Mail Server
assigned by your network administrator.
1-
6. SMTP Port: The port number of your SMTP Mail Server.
7. *DNS server: The IP address of DNS Server assigned by your
network administrator.
8. *POP3 Server: The IP address of your POP3 server.
9. *POP3 Port The port number of your POP3 Server.
Please enter the DNS name or IP and port
number of your POP3 server if your mail server
requires POP3 authentication before sending
e-mails from the machine.
10. *LDAP Server: The IP address of your LDAP server.
11. LDAP Port:
The port number of your LDAP server.
1-10
Getting Started
Note:
1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a
host can automatically be given a unique IP address each time it
connects to a network--making IP address management an easier
task for network administrators. If the DHCP server is available from
your network, you do not need to enter TCP/IP, subnet mask, gateway,
and DNS information. Instead, this information will be automatically
given for the @V5100.
2. *IP Address: An IP (Internet Protocol) address uniquely identifies a
host connection to an IP network. System administrator or network
designer assigns the IP address. The IP address consists of two
parts, one identifying the network and the one identifying your node.
The IP address is usually written as four numbers separated by
periods. Each number can be zero to 255. For example,
10.1.30.186 could be an IP address.
3. *SMTP: Stands for Simple Mail Transfer Protocol. It is the main
communication protocol used to send and receive e-mail on the
Internet.
4. DNS: Stands for Domain Name System. The DNS server identifies
hosts via names instead of IP addresses. If the DNS server is
available on your network, you can enter the domain name instead of
digits for the IP address, such as Pegasus.com.tw instead of
120.3.2.23.
5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that
stores and serves e-mails for various client machines that are not
connected to the Internet 24 hours a day. E-mails are held in POP3
until you log on.
6. LDAP: Stands for Lightweight Directory Access Protocol. LDAP
enables users to access directories and address books directly from
external networked devices to simplify document distribution.
1-11
Internet Communication Features
SCAN TO E-MAIL
@V5100 allows you to deliver your scanned document to e-mail addresses
on the network. The document is first scanned and converted to a standard
PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted
to remote recipients simultaneously as an e-mail attachment.
When you send an e-mail to someone via @V5100, @V5100 uses Simple
Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your
SMTP mail server, and then send these e-mails to your recipients through
internet.
@V5100
Intranet
Internet
PC
@V5100
PC
1-12
Getting Started
≈
E-mail Server
PC
3
SCAN TO FILE
Through the intranet with FTP (File Transfer Protocol), HTTP (Hypertext
Transfer Protocol), HTTPS (a secure way of using HTTP), CIFS
(Common Internet File System), or AVPP (Avision Post Processing
Protocol), @V5100 allows you to save scanned document directly to a
designated server or a personal computer on the network in a standard
PDF, JPEG, TIFF, or MTIFF file format.
CIFS is the sharing system of Microsoft Windows. What’s unique about
this filing function is to let entire corporate users share one machine to
send documents to each desired file folder on a designated server or
individual computer.
@V5100
Intranet
FTP, HTTP,
HTTPS, AVPP
servers
CIFS servers
(Windows)
PC
1-1
POST PROCESSING
The @V5100 uses an AVPP (Avision Post-processing Protocol) protocol
to provide the post processing mechanism for filing document. The
AVPP is a protocol developed by Avision. The distinguishing feature of
such AVPP’s post processing is to treat the @V5100 as a workstation’s
input device and a simplified post-processing controller. Before and after
a document is filed, @V5100 will inquire a user how to manage the
document further by following the applications (usually made of page
programs like ASP, PHP, JSP etc…) on the post-end server. Such an
architecture enables a single server to serve multiple sets of @V5100
simultaneously.
@V5100
AVPP
Post Process
Document Management
System, OCR, CD-R, etc..
@V5100
Note:
The usage of AVPP needs to develop and deploy the back-end server
page programs. These programs are not included in this product
service, please consult with professional web page developers to
provide a customized application system.
1-14
Getting Started
AVPP
Web Programs such
as ASP, PHP, etc.
2 Installing Your Machine
This chapter is specifically targeted to the persons who are responsible for the
administration of @V5100. It is recommended that the administrator read this
chapter before installing the machine.
Minimum Configuration Requirements
To make the best of @V5100, the following configuration is required:
To send e-mails from @V5100:
• TCP/IP network
• A SMTP and a optional POP3 server
To file document(s) via intranet
• FTP, HTTP, HTTPS, CIFS, or AVPP Protocol environment
• Windows 95, Windows 98, Windows NT, Windows 2000, Windows Me,
Windows XP, HTTP or FTP server
To make copies from @V5100:
• A PostScript-compliant laser printer
2-1
2
Checking Package Contents
Unpack the box and check its components. If there is any item missing,
contact your dealer immediately.
USB CABLE
2-
Setting up Your Machine
Unlocking the Scan Unit
The scan unit is locked during transport to protect the scanning mechanism
from being damaged. Be sure to unlock the scan unit before using the
machine.
1). Locate the lock switch at the
left side of the machine.
2). Push the lock switch down to the
“Unlock” position.
Unlocked
Note:
If you need to move your @V5100 for repair or any other reason,
be sure to lock your @V5100 before moving. To lock your
@V5100, please do the following,
1. Turn off your @V5100.
2. If the scan unit is not located at the front of the glass, turn on the
machine. After the scan unit is returned to the front end, turn off
the machine.
3. Move the lock switch to the “Locked Position”.
Locked
2-3
Setting up the Optional ADF (Auto Document Feeder)
1. As shown in the figure below, lift the document cover to remove the
studs from the hinge holes. The studs are loosely attached to the
hinge holes in the purpose to cover your original when it is a few
inches high.
2. Insert the studs of the ADF cover to the hinge holes on the document
glass.
3. Raise the ADF Tray to about 45 degrees.
4. Pull down the wire legs beneath the ADF Tray and insert the wire legs
to the holes on the document cover.
5. Pull out the ADF Tray extension to its full length.
Document
Cover
Hinge hole
ADF Wire Legs
Stud
ADF Tray
Extension
2-4
Setting up Your Machine
Connecting the Cables
CONNECTING THE ADF CABLE
Connect the ADF (Auto Document Feeder) cable (attached to the
document(s) cover) to the ADF port at the back of @V5100.
ADF Cable
2-5
6
CONNECTING THE ETHERNET CABLE
1. Connect one end of your Ethernet LAN cable to an available port of
your Ethernet Hub.
2. Connect the other end to the network port at the back of your
@V5100.
CONNECTING THE KEYBOARD CABLE
1. Connect the cable of the keyboard to the PS2 port at the back of
@V5100.
2-
Setting up Your Machine
7
CONNECTING THE PRINTER CABLE
1. Connect one end of the printer cable to the printer supplied by
Avision.
2. Connect the other end to the “Copy port” of your @V5100. If your
printer is not supplied by Avision, connect it to the “Printer port” of
your @V5100.
Copy port
Printer port
Note:
To make copies through printer, please first turn on the printer and
then turn on @V5100. Otherwise, you may encounter problem in
making copies through the printer.
2-
8
CONNECTING THE POWER AND TURNING ON THE MACHINE
1. Press the power switch to the “0” position to turn off @V5100.
2. Connect the small end of the power cable to the power port of
your @V5100.
3. Connect the other end to an appropriate power outlet.
2-
Setting up Your Machine
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