ADOBE InCopy CS6 User Manual
Adobe® InCopy® CC
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Last updated 6/16/2016
Contents
Chapter 1: What’s new
New features summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Chapter 2: Workspace
Workspace basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Viewing stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Recovery and undo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Moving through documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Customizing preferences and defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Chapter 3: InCopy documents
Create and use InCopy workflows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Transforming graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Stand-alone documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Saving and exporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Importing graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Including metadata in a story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Controlling graphics display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Frame grids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Frames, grids, rulers, and guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
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Chapter 4: InCopy and InDesign
Sharing content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Working with managed files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Understanding a basic managed-file workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Adjusting your workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Assignment packages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Chapter 5: Text
Glyphs and special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Using editorial notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Using the thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Using text macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Tracking and reviewing changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Tex t var iables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Adding text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Checking spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Cross-references . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Copyfitting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Find/Change . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Footnotes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
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INCOPY
Content s
Chapter 6: Styles
Paragraph and character styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Working with styles
Drop caps and nested styles
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Chapter 7: Typography
Bullets and numbering
Formatting CJK characters
Using fonts
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204
Text composition
Tabs and indents
Leading
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
Kerning and tracking
Aligning text
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
Composing CJK characters
Changing spacing between charac
Formatting characters
Formatting paragraphs
Formatting text
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
ters in CJK text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266
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Chapter 8: Tables
Formatting tables
Selecting and editing tables
Tab le and cell styles
Table strokes and fills
Creating tables
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290
Chapter 9: Printing
Setting up a printer
Printing stories
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296
Chapter 10: PDF
Understanding Adobe PDF
Exporting to Adobe PDF
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300
Chapter 11: XML
Working with XML
Using XML files
Tagging content for XML
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308
Structuring documents for XML
Exporting to XML
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323
Chapter 12: Keyboard shortcuts
Default keyboard shortcuts
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 314
Last updated 6/16/2016
Chapter 1: What’s new
New features summary
Cleaner and bigger UI
Users often complain about eye strain after using InCopy for a long time, mostly due to small UI elements in InCopy.
With this release, the following areas have been enhanced:
• Panels have been redesigned in InCopy by increasing the:
• Size of various controls in panels.
• Font size.
• Inter-spacing between controls (both vertical and horizontal).
• Dialogs have been redesigned by increasing the height of UI controls.
Panels and dialogs now look bigger, cleaner, and less cluttered.
1
Sorting Swatches
New options are available to sort swatches in the Swatches panel. You can sort swatches by the following:
• Name
• Color Values
For more information, see Sort swatches .
Style Override Highlighter
Use the Style Override Highlighter to identify all the paragraph and/or character style overrides applied in your
document. You can enable the Style Override Highlighter widget in the Paragraph Styles or Character Styles panel.
For more information, see Highlight character and paragraph style overrides
Work with glyphs more easily
With the latest OpenType enhancements, apply alternate glyphs for a specific character, and convert text to true
fractions, directly from an in-context menu.
Plus, search for a glyph in the Glyphs panel by name, by unicode or GID value, or by the specific character.
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What’s new
For more information, see the article on Glyphs and special characters.
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Chapter 2: Workspace
Workspace basics
Workspace overview
You create and manipulate your documents and files using various elements, such as panels, bars, and windows. Any
arrangement of these elements is called a workspace. The workspaces of the different applications in Adobe® Creative
Suite® 5 share the same appearance so that you can move between the applications easily. You can also adapt each
application to the way you work by selecting from several preset workspaces or by creating one of your own.
Although the default workspace layout varies in different products, you manipulate the elements much the same way
in all of them.
3
• The Application bar across the top contains a workspace switcher, menus (Windows only), and other application
controls. On the Mac for certain products, you can show or hide it using the Window menu.
• The Tools panel contains tools for creating and editing images, artwork, page elements, and so on. Related tools are
grouped.
• The Control panel displays options for the currently selected tool. In Illustrator, the Control panel displays options
for the currently selected object. (In Adobe Photoshop® this is known as the Options bar. In Adobe Flash®, Adobe
Dreamweaver®, and Adobe Fireworks® this is known as the Property Inspector and includes properties of the
currently selected element.)
• The Document window displays the file you’re working on. Document windows can be tabbed and, in certain cases,
grouped and docked.
• Panels help you monitor and modify your work. Examples include the Timeline in Flash, the Brush panel in
Illustrator, the Layers panel in Adobe Photoshop®, and the CSS Styles panel in Dreamweaver. Panels can be grouped,
stacked, or docked.
• The Application frame groups all the workspace elements in a single, integrated window that lets you treat the
application as a single unit. When you move or resize the Application frame or any of its elements, all the elements
within it respond to each other so none overlap. Panels don’t disappear when you switch applications or when you
accidentally click out of the application. If you work with two or more applications, you can position each
application side by side on the screen or on multiple monitors.
If you are using a Mac and prefer the traditional, free-form user interface, you can turn off the Application frame.
In Adobe Illustrator®, for example, select Window > Application Frame to toggle it on or off. (In Flash, the
Application frame is on permanently for Mac, and Dreamweaver for Mac does not use an Application frame.)
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Workspace
4
A Tabb ed D ocument wi ndows B Application bar C Workspace switcher D Panel title bar E Control panel F Tool s p ane l G Collapse To Icons
button H Four panel groups in vertical dock
Hide or show all panels
• (Illustrator, Adobe InCopy®, Adobe InDesign®, Photoshop, Fireworks)To hide or show all panels, including the Tools
panel and Control panel, press Tab.
• (Illustrator, InCopy, InDesign, Photoshop) To hide or show all panels except the Tools panel and Control panel,
pre
ss Shift+Tab.
You can temporarily display hidden panels if Auto-Show Hidden Panels is selected in Interface preferences. It’s always
on in Illustrator. Move the pointer to the edge of the applica
tion window (Windows®) or to the edge of the monitor (Mac
OS®) and hover over the strip that appears
• (Flash, Dreamweaver, Fireworks) To hide or show all panels, press F4.
Display panel options
k the panel menu icon in the upper-right corner of the panel.
Clic
You can open a panel menu even when the panel is minimized.
In Photoshop, you can change the font size of the text in panels and tool tips. In the Interface preferences, choose a
size from the UI Font Size menu.
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(Illustrator) Adjust panel brightness
In User Interface preferences, move the Brightness slider. This control affects all panels, including the Control panel.
Reconfigure the Tools panel
You can display the tools in the Tools panel in a single column, or side by side in two columns. (This feature is not
available in the Tools panel in Fireworks and Flash.)
In InDesign and InCopy, you also can switch from single-column to double-column (or single-row) display by setting
an option in Interface preferences.
Click the double arrow at the top of the Tools panel.
Manage windows and panels
You can create a custom workspace by moving and manipulating Document windows and panels. You can also save
workspaces and switch among them. For Fireworks, renaming custom workspaces can lead to unexpected behavior.
Note: The following examples use Photoshop for demonstration purposes. The workspace behaves the same in all the
products.
Rearrange, dock, or float document windows
When you open more than one file, the Document windows are tabbed.
5
• To rearrange the order of tabbed Document windows, drag a window’s tab to a new location in the group.
• To undock (float or untab) a Document window from a group of windows, drag the window’s tab out of the group.
Note: I
n Photoshop you can also choose Window > Arrange > Float in Window to float a single Document window, or
Window > Arrange > Float All In Windows to float all of the Document windows at once. See tech note kb405298 for more
information.
Note: Dr
button to create floating windows (Windows), or choose Window > Tile Vertically to create side-by-side Document
windows. Search “Tile Vertically” in Dreamweaver Help for more information on this topic. The workflow is slightly
different for Macintosh users.
eamweaver does not support docking and undocking Document windows. Use the Document window’s Minimize
• To dock a Document window to a separate group of Document windows, drag the window into the group.
• To create groups of stacked or tiled documents, drag the window to one of the drop zones along the top, bottom, or
sides of another window. You can also select a layout for the group by using the Layout button on the Application bar.
Note: S
ome products do not support this functionality. However, your product may have Cascade and Tile commands in
the Window menu to help you lay out your documents.
• To switch to another document in a tabbed group when dragging a sele ction, drag the selection over the document’s
tab for a moment.
ome products do not support this functionality.
Note: S
Dock and undock panels
A dock is a collection of panels or panel groups displayed together, generally in a vertical orientation. You dock and
undock panels by moving them into and out of a dock.
• To dock a panel, drag it by its tab into the dock, at the top, bottom, or in between other panels.
• To dock a panel group, drag it by its title bar (the solid empty bar above the tabs) into the dock.
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• To remove a panel or panel group, drag it out of the dock by its tab or title bar. You can drag it into another dock or
make it free-floating.
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You can prevent panels from filling all the space in a dock. Drag the bottom edge of the dock up so it no longer meets
the edge of the workspace.
Move panels
As you move panels, you see blue highlighted drop zones, areas where you can move the panel. For example, you can
move a panel up or down in a dock by dragging it to the narrow blue drop zone above or below another panel. If you
drag to an area that is not a drop zone, the panel floats freely in the workspace.
Note: The position of the mouse (rather than the position of the panel), activates the drop zone, so if you can’t see the drop
zone, try dragging the mouse to the place where the drop zone should be.
• To move a panel, drag it by its tab.
• To move a panel group, drag the title bar.
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A Title bar B Tab C Drop zone
Press Ctrl (Windows) or Command (Mac OS) while moving a panel to prevent it from docking. Press Esc while moving
the panel to cancel the operation.
Add and remove panels
If you remove all panels from a dock, the dock disappears. You can create a dock by moving panels to the right edge of
the workspace until a drop zone appears.
• To remove a panel, right-click (Windows) or Control-click (Mac) its tab and then select Close, or deselect it from
the Window menu.
• To add a panel, select it from the Window menu and dock it wherever you want.
7
Manipulate panel groups
• To move a panel into a group, drag the panel’s tab to the highlighted drop zone in the group.
• To rearrange panels in a group, drag a panel’s tab to a new location in the group.
• To remove a panel from a group so that it floats freely, drag the panel by its tab outside the group.
• To move a group, drag the title bar (the area above the tabs).
Stack floating panels
When you drag a panel out of its dock but not into a drop zone, the panel floats freely. The floating panel allows you to
position it anywhere in the workspace. You can stack floating panels or panel groups so that they move as a unit when
you drag the topmost title bar.
• To stack floating panels, drag a panel by its tab to the drop zone at the bottom of another panel.
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• To change the stacking order, drag a panel up or down by its tab.
Note: Be sure to release the tab over the narrow drop zone between panels, rather than the broad drop zone in a title bar.
• To remove a panel or panel group from the stack, so that it floats by itself, drag it out by its tab or title bar.
Resize panels
• To minimize or maximize a panel, panel group, or stack of panels, double-click a tab. You can also double-click the
tab area (the empty space next to the tabs).
• To resize a panel, drag any side of the panel. Some panels, such as the Color panel in Photoshop, cannot be resized
by dragging.
Collapse and expand panel icons
You can collapse panels to icons to reduce clutter on the workspace. In some cases, panels are collapsed to icons in the
default workspace.
8
• To collapse or expand all panel icons in a column, click the double arrow at the top of the dock.
• To expand a single panel icon, click it.
• To resize panel icons so that you see only the icons (and not the labels), adjust the width of the dock until the text
disappears. To display the icon text again, make the dock wider.
• To collapse an expanded panel back to its icon, click its tab, its icon, or the double arrow in the panel’s title bar.
In some products, if you select Auto-Collapse Icon Panels from the Interface or User Interface Options preferences, an
expanded panel icon collapses automatically when you click away from it.
• To add a floating panel or panel group to an icon dock, drag it in by its tab or title bar. (Panels are automatically
collapsed to icons when added to an icon dock.)
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• To move a panel icon (or panel icon group), drag the icon. You can drag panel icons up and down in the dock, into
ther docks (where they appear in the panel style of that dock), or outside the dock (where they appear as floating
o
icons).
Save and switch workspaces
By saving the current size and position of panels as a named workspace, you can restore that workspace even if you
move or close a panel. The names of saved workspaces appear in the workspace switcher in the Application bar.
Save a custom workspace
1 With the workspace in the configuration you want to save, do one of the following:
• (Illustrator) Choose Window > Workspace > Save Workspace.
• (Photoshop, InDesign, InCopy) Choose Window > Workspace > New Workspace.
• (Dreamweaver) Choose Window > Workspace Layout > New Workspace.
• (Flash) Choose New Workspace from the workspace switcher in the Application bar.
• (Fireworks) Choose Save Current from the workspace switcher in the Application bar.
2 Type a name for the workspace.
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3 (Photoshop, InDesign) Under Capture, select one or more options:
Panel Locations Saves the current panel locations (InDesign only).
Keyboard shortcuts Saves the current set of keyboard shortcuts (Photoshop only).
Menus or Menu Customization Saves the current set of menus.
Display or switch workspaces
Select a workspace from the workspace switcher in the Application bar.
In Photoshop, you can assign keyboard shortcuts to each workspace to navigate among them quickly.
Delete a custom workspace
• Select Manage Workspaces from the workspace switcher in the Application bar, select the workspace, and then click
Delete. (The option is not available in Fireworks.)
• (Photoshop, InDesign, InCopy) Select Delete Workspace from the workspace switcher.
• (Illustrator) Choose Window > Workspace > Manage Workspaces, select the workspace, and then click the Delete
icon.
• (Photoshop, InDesign) Choose Window > Workspace >Delete Workspace, select the workspace, and then click
lete.
De
Restore the default workspace
1 Select the Default or Essentials workspace from the workspace switcher in the application bar. For Fireworks, see
the article http://www.adobe.com/devnet/fireworks/articles/workspace_manager_panel.html.
Note: I
n Dreamweaver, Designer is the default workspace.
2 For Fireworks (Windows), delete these folders:Wi n d ow s
Vista\\Users\<username>\AppData\Roaming\Adobe\Fireworks CS4\ Windows XP\\Documents and
Settings\<username>\Application Data\Adobe\Fireworks CS4
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3 (Photoshop, InDesign, InCopy) Select Window > Workspace > Reset [Workspace Name].
(Photoshop) Restore a saved workspace arrangement
In Photoshop, workspaces automatically appear as you last arranged them, but you can restore the original, saved
arrangement of panels.
• To restore an individual workspace, choose Window > Workspace > Reset Wo r k s p a c e Name.
• To restore all the workspaces installed with Photoshop, click Restore Default Workspaces in the Interface
preferences.
To rearrange the order of workspaces in the application bar, drag them.
Change Interface preferences
1 Choose Edit > Preferences > Interface (Windows) or InCopy > Preferences > Interface (Mac OS).
2 Choose the settings you want to specify, and click OK.
Tool Tips Tool tips appear when you hold the mouse pointer over interface items such as tools in the toolbar and
options in the Control panel. Choose None to turn off tool tips.
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Show Thumbnails On Place When you place a graphic, a thumbnail of the image appears in the loaded graphics cursor.
Similarly, a thumbnail of the first few lines of text appears in the loaded text cursor. Deselect this option if you don’t
want thumbnails to appear when placing graphics or text.
Show Transformation Values When you’re creating, sizing, or rotating an object, the cursor displays the [x,y]
coordinates, width and height, or rotation information.
Enable Multi-Touch Gestures Select this option to allow Windows and Mac OS multi-touch mouse gestures to work in
InDesign. For example, when you use the Magic Mouse in Mac OS, the swipe gesture scrolls up or down or moves to
the previous or next page or spread, and the rotate gesture rotates the spread.
Highlight Object Under Selection Tool Select this option to highlight the frame edges of objects when the direct
selection tool is moved over it.
Floating Tools Panel Specify whether the toolbar appears as a single column, double column, or single row.
Auto-Collapse Icon Panels When this option is selected, clicking the document window closes the open panel
automatically.
Auto-Show Hidden Panels When you hide panels by pressing Tab, holding the mouse pointer over the side of the
document window temporarily reveals the panels if this option is selected. If this option is not selected, you must press
Tab again to display panels.
Open Documents As Tabs When this option is deselected, documents you create or open appear as floating windows
rather than tabbed windows.
Enable Floating Document Window Docking If this option is selected, you can dock floating documents with each
other as tabbed windows. If this option is deselected, floating document windows aren’t docked with other document
windows, unless you hold down Ctrl (Windows) or Command (Mac OS) while dragging.
Hand Tool To control whether to greek text and images when you scroll a document, drag the Hand Tool slider to the
desired level of performance versus quality.
Live Screen Drawing Select an option to determine whether the image redraws as you drag an object. If Immediate is
selected, the image redraws while you drag. If Never is selected, dragging an image moves only the frame, and then
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image is moved when you release the mouse button. If Delayed is selected, the image redraws only if you pause before
dragging. Delayed offers the same behavior as in InDesign CS4.
Use toolbars
The basic toolbars contain buttons for many commonly used tools and commands, such as opening, saving, printing,
scrolling, and zooming. Tool tips identify each tool button.
Show or hide a toolbar
Choose the toolbar name from the Window menu. A check mark appears next to the toolbar name if it’s currently
visible.
Customize a toolbar
You can specify which tools appear on a toolbar, change the toolbar orientation, and combine or separate toolbars.
Do any of the following:
• To spe cify whi ch t ool s appear o n a t ool bar, cl ick the tria ngl e at th e en d of the too lba r, se lec t Cu stomi ze, and sel ect
tools. The menu contains options specific to the toolbar.
• To move a toolbar, drag its title bar.
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• To combine toolbars, click the gripper area of a toolbar, and drag the toolbar on top of another or along the same
edge of the application window (Windows®) or screen (Mac OS®).
• To switch a toolbar to a floating panel, click the gripper area of the toolbar and drag the toolbar away from the
edge of the application window (Windows) or screen (Mac OS).
• To separate a grouped toolbar, click the gripper area of the toolbar, and drag the toolbar away from the group.
Dragging a toolbar out of an existing group creates a new toolbar.
View tool hints
The Tool Hints panel describes how modifier keys work with the selected tool.
1 Choose Window > Utilities > Tool Hints to display the Tool Hints panel.
2 Select a tool in the toolbox to view a description of that tool and its modifier keys and shortcuts.
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Use context menus
Unlike the menus that appear at the top of your screen, context-sensitive menus display commands related to the active
tool or selection. You can use context menus as a quick way to choose commonly used commands.
1 Position the pointer over the document, object, or panel.
2 Click the right mouse button.
Note: (Mac OS) If you don’t have a two-button mouse, you can display a context menu by pressing the Control key as you
click with the mouse.
Customize menus
Hiding and colorizing menu commands is a way to remove menu clutter and emphasize commands you frequently use.
Note that hiding menu commands simply removes the menu command from view; it doesn’t disable any features. At
any time, you can view hidden commands by selecting the Show All Menu Items command at the bottom of a menu,
or you can choose Window > Workspace > Show Full Menus to show all the menus for the selected workspace. You can
include customized menus in workspaces you save.
You can customize the main menu, context menus, and panel menus. Context menus appear when you right-click
(Windows) or Control-click (Mac OS) an area. Panel menus appear when you click the icon in the upper right of a
panel.
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Note: If you select a different workspace, such as Getting Started, some menu commands are hidden. To display menu
commands, choose Show All Menu Items at the bottom of the menu, or choose a different workspace, such as Advanced.
Create a custom menu set
1 Choose Edit > Menus.
You cannot edit the default menu set.
2 Click Save As, type the name of the menu set, and click OK.
3 From the Category menu, choose Application Menus or Context & Panel Menus to determine which menus are
customized.
4 Click the arrows to the left of the menu categories to display subcategories or menu commands. For each command
you want to customize, click the eye icon under Visibility to show or hide the command; click None under Color to
select a color from the menu.
5 Click Save, and then click OK.
Select a custom menu set
1 Choose Edit > Menus.
2 Choose the menu set from the Set menu, and then click OK.
Edit or delete a custom menu set
1 Choose Edit > Menus.
2 Choose the menu set from the Set menu, and then do one of the following:
• To edit a menu set, change the visibility or color of menu commands, click Save, and then click OK.
• To delete a menu set, click Delete and then click Yes. If you’ve modified the menu set without saving it, you’re
prompted to save the current menu set. Click Yes to save the menu set, or click No to discard changes.
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Show hidden menu items
• Choose Window > Workspace > Show Full Menus. This command turns on all menus for the selected workspace.
You can hide the menus again by resetting the workspace.
• Choose Show All Menu Items at the bottom of the menu that includes hidden commands.
Holding down Ctrl (Windows) or Command (Mac OS) and clicking a menu name temporarily displays any menu
commands you’ve hidden by customizing menus.
Use keyboard shortcut sets
InCopy provides keyboard shortcuts for many menu commands, options, scripts, and controls. You can also define
your own keyboard shortcuts. Using the Keyboard Shortcuts dialog box, you can:
• Choose the set you want to use.
• View existing shortcut commands.
• Generate a complete list of shortcuts.
• Create your own shortcuts and shortcut sets.
• Edit current shortcuts.
The Keyboard Shortcuts dialog box also lists all commands that can accept shortcuts but don’t have shortcuts
defined for them in the default shortcut set.
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Change the active shortcut set
1 Choose Edit > Keyboard Shortcuts.
2 Select a shortcut set from the Set menu.
3 Click OK.
View shortcuts
1 Choose Edit > Keyboard Shortcuts.
2 For Set, select a shortcut set.
3 For Product Area, select the area containing the commands you want to view.
4 From Commands, select a command. The shortcut appears in the Current Shortcuts section.
Generate a list of shortcuts
1 Choose Edit > Keyboard Shortcuts.
2 Select a shortcut set from the Set menu.
3 Click Show Set.
A text file opens with all current and undefined shortcuts for that set.
Create a new shortcut set
1 Choose Edit > Keyboard Shortcuts.
2 Click New Set.
3 Type a name for the new set, select a shortcut set from the Based On Set menu, and click OK.
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Create or redefine a shortcut
1 Choose Edit > Keyboard Shortcuts.
2 For Set, select a shortcut set, or click New Set to create a new shortcut set.
Note: You can make changes to the Default shortcut set, but it’s not recommended. Instead, edit a copy of the Default
shortcut set.
3 For Product Area, select the area containing the command you want to define or redefine.
4 In the Commands list, select the command you want to define or redefine.
5 Click inside the New Shortcut box and press the keys for your new keyboard shortcut. If the key sequence is
currently used for another command, InCopy displays that command under Current Shortcuts. You can change the
original shortcut also, or try another shortcut.
Note: Assigning single-key shortcuts to menu commands interferes with entering text. If an insertion point is active
when you type a single-key shortcut, InCopy carries out the command instead of inserting the character.
6 Do one of the following:
• Click Assign to create a new shortcut where none currently exists.
• Click Assign to add another shortcut to the command.
7 Click OK to close the dialog box, or click Save to keep the dialog box open and enter more shortcuts.
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More Help topics
Keyboard shortcuts
Viewing stories
Galley, Story, and Layout view overview
InCopy offers three views of a story: Galley, Story, and Layout. These terms correspond to the terms used in traditional
publishing.
Galley view Displays text with line breaks established in the corresponding Adobe InDesign® document. If text doesn’t
fit into the assigned layout space, an overset indicator marks the point at which the InCopy text exceeds the space.
Although you can use InCopy to apply formatting, such as paragraph indents and font size, these formats don’t appear
in Galley view.
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Story view Displays text in a continuous stream, wrapping the text at the document window. Story view doesn’t show
accurate line endings, so you can concentrate on content. However, if text doesn’t fit into the assigned layout space, an
overset indicator marks the point at which the InCopy text exceeds the space. In Story view, the information area
displays only paragraph styles. Line numbers aren’t visible in Story view.
15
Story view opens by default when you create a new InCopy story.
To change the default view for new documents, close all documents and select the view you want as the default from
the View menu.
Layout view Displays text as it will print, with all formatting. When you use InCopy to synchronize with an InDesign
layout, you can view text in context with all other page elements in the InDesign document—frames, columns,
graphics, and so on.
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In Layout view, you can zoom in and out to inspect different aspects of the layout.
16
Switch between Galley, Story, or Layout view
Do either of the following:
• Choose the view from the View menu.
• Click the Galley, Story, or Layout tab at the top of the editing area.
About Galley view
Galley view provides an environment for efficient text processing; text is easy to read and annotate. You can also use
Galley view to perform copyfitting and other production-related tasks.
When you open an InDesign document in InCopy, working in Galley view is analogous to working with galley proofs
in
traditional typesetting. Within the viewing area, the text wraps exactly as it will in the final InDesign layout, and all
text is displayed in one column, regardless of how many columns exist in the layout. Page breaks, frame breaks, and
column breaks are shown by a line with the words “Page break,” “Frame break,” or “Column break” in the center of the
line.
Note: W
break with the highest priority is displayed. Page breaks have the highest priority, and column breaks have the lowest.
Galley view includes the Copyfit break feature, which indicates the point at which the InCopy text exceeds the layout
s
By default, Galley view displays text at 12 points. You can cha
or edit. You can also change the background and font colors.
Note: T
hen multiple breaks are represented by a single boundary, such as a page break coinciding with a frame break, the
pace assigned for it in InDesign.
nge the font, size, or spacing to make text easier to read
he font display size applies to all stories, rather than individual characters, words, or paragraphs.
The Galley & Story Appearance toolbar at the bottom of the workspace controls several settings that you might want
t
o change frequently when working on a document. These settings include:
• Display font type and size
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• Display leading (single space, 150% space, double space, or triple space)
• Show/hide line number and styles columns
• Customize Galley & Story Appearance controls
Customize Galley and Story views
You can customize Galley and Story views in a variety of ways.
Change the Galley view display settings
Select an option from the Galley & Story Appearance toolbar. (If the toolbar is hidden, choose Window > Galley &
Story Appearance. The toolbar appears at the bottom of the application window by default.)
te: I
No
t’s important to understand the difference between changing the font display size and applying text formatting.
th can be done in Galley view. Changing the font display size doesn’t affect the way text looks in a publication,
Bo
whereas applying text formatting does change the text appearance in Layout view and in the published document.
Set Galley view display preferences
1 Choose Edit > Preferences > Galley & Story Display (Windows) or InCopy > Preferences > Galley & Story Display
(Mac OS).
17
2 In the Text Display Options section, specify the following:
Tex t Color Controls text color in the viewing area. Black is the default text color.
Background Controls the background color of the viewing area. White is the default background color.
Theme Assigns preset text and background colors.
Override Preview Font Enables you to display one additional font using the correct typeface in the Galley and Story
view. InCopy automatically displays the Symbol, Zapf Dingbats, Webdings, and Wingdings® fonts accurately,
overriding the display font you’ve chosen.
Enable Anti-aliasing Smooths the jagged edges of type and bitmap images by softening the color transition between
edge pixels and background pixels. Because only the edge pixels change, no detail is lost. You can choose the level of
anti-aliasing to apply. The Default option uses shades of gray to smooth text. The LCD Optimized option uses
colors, rather than shades of gray, and works best on light-colored backgrounds with black text. The Soft option uses
shades of gray, but produces a lighter, fuzzier appearance.
Cursor Options Controls the cursor display. Choose from four different cursors. Select or deselect Blink.
Note: A
ny settings made in the Galley & Story Display section apply to both the
Galley and Story views.
Show or hide the information column
The information column appears on the left side of the document window in Galley and Story views. This column
contains read-only information about paragraph styles, line numbers, and the vertical depth of text; you cannot type in
this area.
Do one of the following:
• To change the view in the current document only, choose View > Show Info Column or View > Hide Info
Column.
• To c han ge t he de fau lt vi ew in t he ap pli cat ion, clo se all d oc ume nts , and cho os e Vie w > Sh ow I nfo Colu mn or Vie w
ide Info Column.
> H
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Note: Paragraph styles make it much easier to maintain consistency in your publications. Consult any workflow
documentation your team has adopted concerning in-house guidelines for your project.
Set Story view preferences
Use the Galley & Story Display section of the Preferences dialog box to customize the display of the Story view.
1 Choose Edit > Preferences > Galley & Story Display (Windows) or InCopy > Preferences > Galley & Story Display
(Mac OS).
2 Specify the options you want.
3 Click OK.
Show or hide paragraph break marks
You can show or hide paragraph break marks in Galley and Story view. An arrow symbol indicates the start of a new
paragraph.
Choose View > Show Paragraph Break Marks or View > Hide Paragraph Break Marks.
Use the vertical depth ruler
When you type text, it’s sometimes useful to know the physical depth of a story as it will appear in Layout view, in
addition to the number of lines. The vertical depth ruler draws a ruler along the left edge of the Galley and Story views.
Each tick mark in the ruler aligns to the bottom of a line of text. A value is displayed every five tick marks to show the
total vertical depth of the text to that point. The depth is updated dynamically when layout composition for the portion
of the document is complete.
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The depth measurement uses the vertical units setting in Units & Increments preferences.
Note: To aid in copyfitting, the depth of overset text is also calculated and displayed.
1 Click the Galley or Story tab at the top of the editing area.
2 Do either of the following:
• To show or hide the depth ruler, choose View > Show/Hide Depth Ruler.
• To show or hide the information column, choose View > Show/Hide Info Column.
Layout view overview
In Layout view, you see text and other elements exactly as they are formatted and positioned in an InDesign document.
Stories are laid out in frames, just as they appear in InDesign.
If you work with a lin
modify the story layout with InCopy. You can work only with the text and text attributes.
If you work with a stan
document or assignment file—you can work with the text and text attributes, and you can change the page size using
the Document Setup command.
Layout view offers more tools and View-menu commands than the other views. You can use the Hand tool, the Zoom
to
ol, and the Zoom commands to view a spread at various magnifications. You can also use various layout aids, such as
rulers, document grids, and baseline grids.
Note: T
hese viewing options don’t affect formatting. For example, zooming in to enlarge your view of the page doesn’t
change the way the story appears in InDesign or when printed.
ked story—a managed story within an open InDesign document or assignment file—you cannot
d-alone InCopy document—an individual InCopy document that isn’t within an open InDesign
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About frames
In the Layout view of a document in progress, you see one or more boxes on the page. These nonprinting boxes might
contain text, graphics, or nothing. The boxes represent frames—spaces in the layout reserved for specific elements. Each
frame is defined to contain either text or a graphic. Non-managed stories in an InDesign document or in an assignment
file are dimmed so that they can be identified easily.
Tex t f rames Control which stories appear where, and how much page area they cover. For linked stories, frames are
defined by the InDesign user. If multiple frames are set aside for a story, the frame configuration determines how the
story text flows through the layout.
Graphics frames Can function as borders and background, and can crop or mask graphics. You can work with graphics
inside frames in InCopy, and you can see the graphics frames from InDesign layouts when you work with linked
documents. You can also work with the frames of inline graphics (embedded in text), but you cannot work with other
graphics frames. (See Create an inline graphic.)
Empty frames Are placeholders. You can distinguish empty text frames from empty graphics frames by their
appearance. An empty box represents an empty text frame; a box with an X across it indicates an empty graphics frame.
You can add text to an empty text frame only if the frame is associated with the story exported to InCopy from
InDesign. You can also import or paste graphics into an empty graphics frame in InCopy.
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Show or hide frame edges
Hiding frame edges also hides the X in an empty graphics frame.
In Layout vie
w, choose View > Extras > Show Frame Edges or View > Extras > Hide Frame Edges.
View documents
Use the Zoom tool or View options to zoom in on or out of documents.
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Zoom in or out
In Layout vie
Do any of the following:
• To magnify a specific area, select the Zoom tool and click the area you want to magnify. Each click magnifies
• To magnify the view to the next preset percentage, activate the window you want to view, and choose View
• To set a specific magnification level, type or choose a magnification level in the Zoom box in the application bar.
• While pressing Alt (Windows) or Option (Mac OS), use the mouse scroll wheel or sensor to zoom in or out.
w, you can magnify or reduce the view of a page. The application bar displays the zoom percentage.
the view to the next preset percentage, centering the display around the point you click. At maximu
agnification, the center of the Zoom tool appears blank. To zoom out, hold down Alt (Windows) or Option
m
m
(Mac OS) to activate the Zoom Out tool , and click the area you want to reduce. Each click reduces the view
to the previous preset percentage.
>Z
oom In. Choose View > Zoom Out to reduce the view to the previous preset percentage.
Use power zoom
Power zoom offers a quick way to scroll through your document pages. Using the grabber hand, you can use zoom in
or out and scroll through your entire document. This feature is especially useful for long documents.
You must be in Layout view to use power zoom.
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1 Click the Hand tool .
To activate the grabber hand, you can also hold down the s
2 With the grabber hand active, click and hold down the mouse button.
pacebar or hold down Alt/Option while in text mode.
The document zooms out so that you can see more of the spread. A red box indicates the view area.
3 With the mouse button still held down, drag the red box to scroll through the document pages. Press arrow keys or
use the mouse scroll wheel to change the size of the red box.
4 Release the mouse button to zoom in on the new area of the document.
The document window returns to its original zoom
percentage or to the size of the red box.
Magnify by dragging
1 Select the Zoom tool .
2 Drag to select the area you want to magnify.
To activate the Zoom In tool while using another tool, press Ctrl+spacebar (Windows) or Command+spacebar (Mac
OS). To activate the Zoom Out tool while using another tool, press Ctrl+Alt+spacebar (Windows) or
C
ommand+Option+spacebar (Mac OS).
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Workspace
Display the document at 100%
Do any of the following:
• Double-click the Zoom tool .
• Choose View > Actual Size.
• Type or choose a magnification level of 100% in the Zoom box in the application bar.
Fit the page, spread, or pasteboard within the active window
Do any of the following:
• Choose View > Fit Page In Window.
• Choose View > Fit Spread In Window.
• Choose View > Entire Pasteboard.
Working with ConnectNow
Adobe® ConnectNow provides you with a secure, personal online meeting room where you can meet and collaborate
with others via the web in real time. With ConnectNow, you can share and annotate your computer screen, send chat
messages, and communicate using integrated audio. You can also broadcast live video, share files, capture meeting
notes, and control an attendee's computer.
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You can access ConnectNow directly from the application interface.
1 Choose File > Share My Screen.
2 In the Sign In to Adobe CS Live dialog box, enter your email address and password, and click Sign In. If you don’t
have an Adobe ID, click the Create Adobe ID button.
3 To share your screen, click the Share My Computer Screen button at the center of the ConnectNow application
window.
For complete instructions on using ConnectNow, see Adobe ConnectNow Help.
For a video tutorial about using ConnectNow, see Using ConnectNow to share your screen (7:12). (This demonstration
is in Dreamweaver.)
More Help topics
Keys for navigating through documents
Editing overset text
Working with tables in Galley/Story view
Sharing content between InCopyand InDesign
Recovery and undo
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Workspace
Recover documents
InCopy guards your data against unexpected power or system failures using an automatic recovery feature.
Automatically recovered data exists in a temporary file that is separate from the original document file on disk. Under
normal circumstances you don’t need to think about automatically recovered data, because any document updates
stored in the automatic recovery file are automatically added to the original document file when you choose the Save
or Save As command or exit from InCopy normally. Automatically recovered data is important only if you’re unable to
save successfully before an unexpected power or system failure.
Even though these features exist, you should save your files often and create backup files in case of unexpected power
or system failures.
Find recovered documents
1 Restart your computer.
2 Start InCopy .
If automatically recovered data exists, InCopy automatically displays the recovered document. The word
[Recovered] appears after the filename in the title bar of the document window to indicate that the document
contains unsaved changes that were automatically recovered.
Note: If InCopy fails after attempting to open a document using automatically recovered changes, the automatically
recovered data may be corrupted.
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3 Do one of the following:
• For Adobe InCopy® files linked to an InDesign publication, choose File > Save.
• For stand-alone InCopy files, choose File >Save As, specify a location and a new filename, and click Save. The
Save As command creates a new file that includes the automatically recovered data.
• To discard any automatically recovered changes and use the last saved version of the file, choose File > Revert
Content.
4 Do one of the following:
• To save the recovered data, choose File >Save As, specify a location and a new filename, and click Save. The Save
As command keeps the recovered version that includes the automatically recovered data; the word [Recovered]
disappears from the title bar.
• To discard automatically recovered changes and use the most recent version of the document that was explicitly
saved to disk before the failure occurred, close the file without saving it and open the file on disk, or choose File
> Revert.
Change the location of recovered documents
1 Choose Edit > Preferences > File Handling (Windows) or InCopy > Preferences > File Handling (Mac OS).
2 Under Document Recovery Data, click Browse (Windows) or Choose (Mac OS).
3 Specify the new location for the recovered document, click Select (Windows) or Choose (Mac OS), and then click
OK.
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Workspace
Undo mistakes
If necessary, you can cancel a lengthy operation before it’s completed, undo recent changes, or revert to a previously
saved version. You can undo or redo up to several hundred of the most recent actions (the amount is limited by the
amount of RAM available and the kinds of actions you performed). The series of actions is discarded when you choose
the Save As command, close a document, or when you exit from the program.
Do one of the following:
• To undo the most recent change, choose Edit > Undo [action]. (You cannot undo certain actions, such as
crolling.)
s
• To redo an action, choose Edit > Redo [action].
• To undo all changes made since the last time you saved the project, choose File > Revert (InDesign) or File >
ert Content (InCopy).
Rev
• To close a dialog box without applying changes, click Cancel.
Moving through documents
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Scrolling through documents
You can use the scroll bars (along the bottom and right sides of the InCopy window) or scroll with a mouse wheel or
sensor in any view.
You can also use the Page Up, Page Down, and arrow keys on the keyboard to move through a story. In Layout view,
p
ressing Page Up or Page Down shifts to the next or previous page in the layout. In Galley or Story view, Page Up and
Page Down shift the view by one screen; the view doesn’t necessarily go to the next page break. The Up Arrow and
Down Arrow keys move the insertion point within the copy and scroll the view as necessary so that you can always see
the insertion point.
In Layout view only, you can also use the Hand too
l to move the document view in any direction.
Move through a document with the Hand tool
Some options for moving around within a story depend on whether you’re working in Galley, Story, or Layout view. In
Galley and Story view, you must use the scroll bars to see text that doesn’t fit in the view. In Layout view, you can also
use the Hand tool, page buttons, and commands.
In Layout view, select the Hand tool
, and then drag the document to move it.
To use power zoom when the Hand tool is selected, hold down the mouse button. This technique offers a quick way to
scroll through multiple document pages.
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Workspace
Go to another page in Layout view
Do one of the following:
• Click the buttons in the status bar, as shown in the following illustration.
A First-spread button B Previous-spread button C Page number display box D Next-spread button E Last-spread button
• Choose the page number from the pop-up menu on the status bar.
Jump to position markers
You can set a marker at a specific location in the text so that you can easily return to it using a command or shortcut.
A position marker is useful if you change your place in the document to do another action, for example, to verify a fact
in another area of text. A document can have only one position marker per session; inserting a marker deletes a
previously placed marker. Closing a document also deletes a marker.
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Choose Edit > Position Marker, and do any of the following:
• To add a marker, place the insertion point in the text and then select Insert Marker.
• To replace an existing marker, select Replace Marker.
• To delete a marker, select Remove Marker.
• To retu r n to a m a r k e r, s el e c t G o To Marke r.
Reorder InCopy stories
When you open an assignments file or an InDesign document, you can change the order of the stories in Galley or Story
view. Reordering stories doesn’t affect their layout position.
1 Make sure that you are in Galley or Story view.
2 Drag the story’s title to a new location.
More Help topics
Use power zo om
Keys for navigating through documents
Keys for navigating through documents
Last updated 6/16/2016
Workspace
Customizing preferences and defaults
About preferences
Preferences include settings such as panel positions, measurement options, and display options for graphics and
typography.
The difference between preferences and defaults is the area to which each applies. Preference settings specify the initial
a
ppearance and behavior of certain InCopy features. Default settings apply to InCopy documents.
Note: I
nCopy preference settings are fully scriptable. To share a consistent set of preferences across user groups, develop a
script to set the preferences, and then have all users in the group run the script on their computers. Don’t copy and paste
one user’s preferences files onto another computer, as doing so might cause application instability. For more information
about scripting, see the InCopy Scripting Guide on the Adobe website.
Set defaults
If you change settings when no documents are open, your changes set the defaults for new documents. If a document
is open when you change settings, the changes affect only that document.
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Similarly, if you change settings when no objects are selected, your changes set the defaults for new objects.
Change default settings for new documents
1 Close all documents.
2 Change any menu items or panel or dialog box settings.
If you use the sa me page size a nd lang uage for mo st of you r doc uments, y ou can ch ange thes e def aults w ith no do cument
open. For example, to change the default page size, close all documents, choose File > Document Setup, and select a
sired page size. To set a default dictionary, close all documents, choose Edit > Preferences > Dictionary (Windows) or
de
InCopy > Preferences > Dictionary (Mac OS), and select an option from the Language menu.
Specify default settings for new objects in a document
1 With document open, choose Edit >Deselect All.
2 Change any menu items or panel or dialog box settings.
Restore all preferences and default settings
Do one of the following:
• (Windows) Start InCopy, and then press Shift+Ctrl+Alt. Click Yes when asked if you want to delete the
reference files.
p
• (Mac OS) While pressing Shift+Option+Command+Control, start InCopy. Click Yes when asked if you want to
delete the preference files.
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Workspace
Reset warning dialog boxes
1 Choose Edit > Preferences > General (Windows) or InCopy > Preferences > General (Mac OS).
2 Click Reset All Warning Dialogs to display all warnings, even the ones you’ve already dismissed. (As warnings
appear, you can select an option to indicate you do not want to see the warning again.)
More Help topics
Adding text
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Last updated 6/16/2016
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