ADOBE Acrobat Reader 8 User Manual

USER GUIDE

Adobe® Reader® 8 for Windows®, Mac OS, and UNIX

If this guide is distributed with software that includes an end user agreement, this guide, as well as the software described in it, is furnished under license and may be used or copied only in accordance with the terms of such license. Except as permitted by any such license, no part of this guide may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, recording, or other wise, without the prior written permission of Adobe Systems Incorporated.Pleasenotethatthe content in this guide is protected under copyright law even if it is not distributed with software that includes an end user license agreement.

Thecontentofthisguideisfurnishedforinformationaluseonly,issubjecttochangewithoutnotice,andshouldnotbeconstruedasacommitmentbyAdobe Systems Incorporated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide.

Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law. The unauthorized incorporation of such material into your new work could be a violation of the rights of the copyright owner. Please be sure to obtain any permission required from the copyright owner.

Any references to company names in sample templates or images are for demonstration purposes only and are not intended to refer to any actual organization.

Adobe, the Adobe logo, the Adobe PDF logo, Acrobat, Acrobat Connect, Breeze, Distiller, Flash, FrameMaker, Illustrator, InDesign, LiveCycle, Photoshop, Photoshop Album, PostScript, PostScript 3, Reader, and Version Cue are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Apple, Mac and Macintosh are trademarks of Apple Inc., registered in the United States and other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. UNIX is a registered trademark of the Open Group in the US and other countries. Solaris is a trademark or registered trademark of Sun Microsystems, Inc. in the United States and other countries. All other trademarks are the property of their respective owners.

The Spelling portion of this product is based on Proximity Linguistic Technology. © Copyright 1989, 2004 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. © Copyright 1990 Merriam-Webster Inc. © Copyright 1990 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. © Copyright 2003, 2004 Franklin Electronic Publishers, Inc. © Copyright 2003, 2004 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. © Copyright 1991 Dr. Lluis de Yzaguirre I Maura. © Copyright 1991 All Rights Reserved Proximity Technology A Division of Franklin ElectronicPublishers, Inc. Burlington, New Jersey USA. © Copyright 1990 Munksgaard International Publishers Ltd. © Copyright 1990 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. © Copyright 1990, 1995 Van Dale Lexicografie bv © Copyright 1990, 1996 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. © Copyright 1990,2004 IDE a.s.© Copyright1990, 2004 AllRights Reserved Proximity Technology A Division ofFranklin ElectronicPublishers, Inc.Burlington, New JerseyUSA. © Copyright 1992Hachette /Franklin Electronic Publishers, Inc.© Copyright 2004 All Rights Reserved ProximityTechnology A Divisionof Franklin Electronic Publishers,Inc. Burlington, New Jersey USA. © Copyright 1991 Text & Satz Datentechnik © Copyright 1991 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers, Inc.Burlington, New JerseyUSA. © Copyright 2004 Bertelsmann Lexikon Verlag © Copyright2004 All RightsReserved ProximityTechnology A Division ofFranklin Electronic Publishers, Inc.Burlington, New Jersey USA.© Copyright2004 MorphoLogic Inc.© Copyright 2004All RightsReserved ProximityTechnology A Division of Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. © Copyright 1990 William Collins Sons & Co. Ltd. © Copyright 1990 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. © Copyright 1993, 1994, 1995 Russicon Company Ltd. © Copyright 1995 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers, Inc. Burlington, New Jersey USA.

Portions of Adobe Acrobat include technology used under license from Autonomy and are copyrighted.

This product contains either BISAFE and/or TIPEM software by RSA Data Security, Inc.

e_Db is a licensed product from Simple Software Solutions, Inc.

Adobe Systems Incorporated, 345 Park Avenue, San Jose, California 95110, USA.

Notice to U.S. Government End Users. The Software and Documentation are “Commercial Items,” as that term is defined at 48 C.F.R. §2.101, consisting of “Commercial Computer Software” and “Commercial Computer Software Documentation,” as such terms are used in 48 C.F.R. §12.212 or 48 C.F.R. §227.7202, as applicable. Consistent with 48 C.F.R. §12.212 or 48 C.F.R. §§227.7202-1 through 227.7202-4, as applicable, the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U.S. Government end users (a) onlyas Commercial Itemsand (b)with onlythose rights asare granted toall otherend users pursuant tothe terms andconditions herein. Unpublished-rights reserved under the copyright laws of the United States. Adobe agrees to comply with all applicable equal opportunity laws including, if appropriate, the provisions of Executive Order 11246, as amended, Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 (38 USC 4212), and Section 503 of the Rehabilitation Act of 1973, as amended, and the regulations at 41 CFR Parts 60-1 through 60-60, 60-250, and 60-741. The affirmative action clause and regulations contained in the preceding sentence shall be incorporated by reference.

Chapter 1: Before you begin

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Using Adobe Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

What’s new . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Chapter 2: Work area

Work area basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Customizing the work area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Maintaining the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Non-English languages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Chapter 3: Viewing, searching, and saving PDFs

Viewing PDF pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Opening restricted documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Adjusting PDF views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Layers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Page thumbnails and bookmarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Searching PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Saving PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Reusing PDF content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

iii

Chapter 4: Review and comment

Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Participating in a PDF review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Tracking PDF reviews . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Commenting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Managing comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Approval workflows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Chapter 5: Forms

Forms basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Filling in PDF forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Submitting forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Chapter 6: Adding digital signatures to PDFs

Quickstart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Digital signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Signing PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Creating or obtaining digital IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Chapter 7: Validating digital signatures

Validating signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Sharing and managing certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Directory servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Chapter 8: Accessibility, tags, and reflow

Accessibility features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Checking the accessibility of PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Reading PDFs with reflow and accessibility features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Chapter 9: Movies, sounds, and 3D models

Movies and sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Interacting with 3D models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Chapter 10: Printing

Basic printing tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Other ways to print PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Advanced print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Chapter 11: Keyboard shortcuts

Keyboard shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Chapter 1: Before you begin

Installation

Requirements

To review complete system requirements and recommendations for your Adobe® software, see the Read Me file included with your software.

Using Adobe Help

Adobe Help resources

Documentation for your Adobe software is available in a variety of formats.

In-product and LiveDocs Help

In-product Help provides access to all documentation and instructional content available at the time the software ships. It is available through the Help menu in your Adobe software.

LiveDocs Help includes all the content from in-product Help, plus updates and links to additional instructional content available on the web. For some products, you can also add comments to the topics in LiveDocs Help. Find LiveDocs Help for your product in the Adobe Help Resource Center, at www.adobe.com/go/documentation.

Most versions of in-product and LiveDocs Help let you search across the Help systems of multiple products. Topics may also contain links to relevant content on the web or to topics in the Help of another product.

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Think of Help, both in the product and on the web, as a hub for accessing additional content and communities of users. The most complete and up-to-date version of Help is always on the web.

How To topics

The How To topics provide a brief overview of the most common tasks. If you need more information, click the link at the bottom of the How To topic to view the related Help topic.

PDF documentation

The in-product Help is also available as an Adobe PDF that is optimized for printing. Other documents, such as installation guides and white papers, may also be provided as PDFs.

All PDF documentation is available through the Adobe Help Resource Center, at www.adobe.com/go/documen-

tation.Tosee the PDF documentation includedwith your software, look in the Documents folder onthe installation

or content disc.

Printed documentation

Printed editions of the in-product Help may be available for purchase in the Adobe Store, at

www.adobe.com/go/store. You can also find books published by Adobe publishing partners in the Adobe Store.

A printed workflow guide is included with all Adobe Creative Suite® 3 products, and stand-alone Adobe products may include a printed getting started guide.

Note: Printed documentation is not available in all languages.

Using Help in the product

In-productHelpisavailablethroughtheHelpmenu.AfteryoustarttheAdobeHelpViewer,youcanaccessHelpfor additional Adobe products installed on your computer. Topics may contain links to additional content on the web.

If you search for a phrase, such as “shape tool,” enclose it in quotation marks to see only those topics that include all the words in the phrase (applies to roman language versions of the software).

Accessibility features

Adobe Help content is accessible to people with disabilities—such as mobility impairments, blindness, and low vision. In-product Help supports these standard accessibility features:

• The user can change text size with standardcontext menu commands (Microsoft® Windows®) and standard menu

commands (Apple Mac OS).

• Links are underlined for easy recognition.

• If link text doesn’t match the title of the destination, the title is referenced in the Title attribute of the Anchor tag.

For example, the Previous and Next links include the titles of the previous and next topics.

• Content supports high-contrast mode.

• Images without captions include alternate text.

• Each frame has a title to indicate its purpose.

• Standard HTML tags define content structure for screen reading or text-to-speech tools.

• Style sheets control formatting, so there are no embedded fonts.

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Keyboard shortcuts for Help toolbar controls

Back button Alt+Left Arrow (Windows)

Forward button Alt+Right Arrow (Windows)

Print Ctrl+P (Windows)

About button Ctrl+I (Windows)

Help For menu Alt+Down Arrow or Alt+Up Arrow to view Help for another application (Windows/UNIX)

Keyboard shortcuts for Help navigation

• To move between panes, press Ctrl+Tab (forward) and Shift+Ctrl+Tab (backward) (Windows/UNIX).

• To move through and outline links in a pane, press Tab (forward) or Shift+Tab (backward) (Windows/UNIX).

• To activate an outlined link, press Enter (Windows/UNIX).

• To change text size, press Ctrl+plus sign (+) or Ctrl+minus sign (-) (Windows).

Resources

Acrobat videos

Adobe Video Workshop covers a wide range of subjects for Adobe Acrobat®, including these:

• Setting up the workspace and taskbars

• Combining files into a PDF

• Converting PDFs

• Modifying PDFs

• Adding comments to PDFs

• Working with shared reviews

• Reviewing and summarizing comments

• Adding security to forms

• Collaborating in real time with Adobe Acrobat Connect™

• Preflighting files

• Printing documents

To access Adobe Creative Suite 3 video tutorials, visit Adobe Video Workshop at

www.adobe.com/go/learn_videotutorials.

Note: Adobe Video Workshop is not available in all languages.

Extras

You have access to a wide variety of resources that will help you make the most of your Adobe software. Some of these resources are installed on your computer during the setup process; additional content is included on the installation or content disc, if applicable. Unique extras are also offered online by the Adobe Exchange community, at

www.adobe.com/go/exchange.

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Installed resources

During software installation, a number ofresources are placed inyour applicationfolder.Toview those files, navigate to the application folder on your computer. In UNIX, navigate to the Resource folder in the Installation directory.

Adobe Exchange

For more free content, visit www.adobe.com/go/exchange, an online community where users download and share thousands of free actions, extensions, plug-ins, and other content for use with Adobe products.

Adobe Design Center

Adobe Design Center offers articles, inspiration, and instruction from industry experts, top designers, and Adobe publishing partners. New content is added monthly.

You can find hundreds of tutorials for design products and learn tips and techniques through videos, HTML tutorials, and sample book chapters.

New ideas are the heart of Think Tank, Dialog Box, and Gallery:

• ThinkTankarticlesconsiderhowtoday’sdesignersengagewithtechnologyandwhattheirexperiencesmeanfor

design, design tools, and society.

• In Dialog Box, experts share new ideas in motion graphics and digital design.

• The Gallery showcases how artists communicate design in motion.

Visit Adobe Design Center at www.adobe.com/designcenter.

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Adobe Developer Center

Adobe Developer Center provides samples, tutorials, articles, and community resources for developers who build rich Internet applications,websites, mobilecontent, and other projects usingAdobe products.The Developer Center also contains resources for developers who develop plug-ins for Adobe products.

In addition to sample code and tutorials, you'll find RSS feeds, online seminars, SDKs, scripting guides, and other technical resources.

Visit Adobe Developer Center at www.adobe.com/go/developer.

Customer support

VisittheAdobeSupportwebsite,atwww.adobe.com/support, to find troubleshooting information for your product and tolearn about freeand paid technicalsupport options.Follow the Training link foraccess to Adobe Press books, a variety of training resources, Adobe software certification programs, and more.

Downloads

Visit www.adobe.com/go/downloads to find free updates, tryouts,and other useful software. In addition, the Adobe Store (at www.adobe.com/go/store) provides access to thousands of plug-ins from third-party developers, helping you to automate tasks, customize workflows, create specialized professional effects, and more.

Adobe Labs

Adobe Labs gives youthe opportunity toexperience andevaluate new and emerging technologies and products from Adobe.

At Adobe Labs, you have access to resources such as these:

• Prerelease software and technologies

• Code samples and best practices to accelerate your learning

• Early versions of product and technical documentation

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• Forums, wiki-based content, and other collaborative resources to help you interact with like-minded developers

Adobe Labs fosters a collaborative software development process. In this environment, customers quickly become productive with new products and technologies. Adobe Labs is also a forum for early feedback, which the Adobe development teams use to create software that meets the needs and expectations of the community.

Visit Adobe Labs at www.adobe.com/go/labs.

User communities

User communities feature forums, blogs, and other avenues for users to share technologies, tools, and information. Users can ask questions and find out how others are getting the most out of their software. User-to-user forums are available in English, French, German, and Japanese; blogs are posted in a wide range of languages.

To participate in forums or blogs, visit www.adobe.com/communities.

What’s new

Viewing, navigating, and searching

Beyond Adobe Reader window At a glance, see the main features of Adobe® Reader® 8, and click links to start tasks,

get Adobe news, or learn more about features. See “Start in the Beyond Adobe Reader window” on page 11.

Maximized work area View PDFs in a new visual design for the work area, navigation pane, and toolbars. User

interface elements have been removed to maximize space. See “View the work area” on page 8.

Customizable toolbars Easily hide or show individual tools by right-clicking/Control-clicking a toolbar, or use the

More Tools dialog box to customize toolbars. See “Display and arrange toolbars” on page 12.

Search enhancements Find words or use advanced search tools, all from the same integrated toolbar. View search

results in a floating, resizable panel. Search documents in a PDF package. See “Search features overview” on page 37.

Review and commenting

Acrobat Connect meetings Access the real-time, web-based collaboration capabilities of Acrobat Connect (sold

separately). Click the Start Meeting button to escalate from a document review to real-time communication with others over the Internet. Acrobat Connect uses Adobe Flash® CS3 Professional and a personal meeting room for screen sharing, audio and video conferencing, whiteboarding, and more. When you first click the Start Meeting button, you can create a free trial account. Each subsequent time, you go directly to your Acrobat Connect personal meeting room. (Acrobat Connect is not available in all languages.) See “Meetings” on page 46.

Shared reviews Participate in a shared review. Comments are stored on a central server, allowing all participants to

see comments in real time. No extra server software is needed. Shared reviews work with a folder on a network server, a Windows SharePoint workspace, or a web folder on a web server. Comments are automatically retrieved, evenifAdobeReader®isn’trunning,andcanbeaddedevenwhenyouaredisconnectedfromthenetwork.Notifications alert users that thereare new comments. Comments from reviewers outside thefirewall can be merged into the shared review. See “Participating in a PDF review” on page 47.

Review Tracker Provides details about all active reviews. For shared reviews, details include the number of

comments from a reviewer, the review deadline, server status, unread reviews, and a summary of updated shared reviews. See “Tracking PDF reviews” on page 51.

Commenting and markup enhancements View and accurately place callout and cloud markups as you apply them.

The callout leader automatically moves as you position the callout. Selected comments are highlighted for easier

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visibility when zoomed out. Rotate stamps and select all tools from a single, integrated toolbar. See “Commenting” on page 54.

Digital signatures

Roaming IDs Enroll in a signing service where the server holds your private key. Authenticate to the server from

Acrobat and allow the document to be signed with your credentials stored on the server. See “Set up a roaming ID account” on page 88.

Signature preview mode and conformance checker Before signing, view thedocument content as it will appear after

eliminating transparency, scripts, fonts, and other dynamic content that can alter a document’s appearance. Reader automatically runs the Document Integrity Checker, which now includes checking for Qualified Signatures conformance before entering signature preview mode. See “Sign in Preview Document mode” on page 85.

Certificate enhancements Predeterminethe signing certificate. Configurethe chain model for certificatevalidation.

See “Sharing and managing certificates” on page 94.

Additional new features

FIPS mode Version 8.1 of Readerprovides aFIPS mode torestrict data protection to Federal InformationProcessing

Standard (FIPS) 140-2 approved algorithms using the RSA BSAFE Crypto-C 2.1 encryption module.

Microsoft Windows Vista™ support Version 8.1 of Reader supports Windows Vista.

Installing Acrobat on 64-bit versions of Windows Version 8.1 of Reader supports the 64-bit versions of Microsoft

Windows XP and Windows Vista.

Digital Editions Read and organize eBooks and other publications with Adobe® Digital Editions (a separate

product). When you first click the Digital Editions menu item, you can download and install the Adobe Digital Editions software. After installation, choose Digital Editions togo directly to your Adobe Digital Editions bookshelf. See “Adobe Digital Editions” on page 17.

Booklet printing Print pages as a simple booklet, for example, 2-up, saddle-stitched. See “Print a booklet” on

page 127.

Printing over the Internet Print documents to a FedEx Kinkos office in the United States. See “Print over the

Internet” on page 123.

PDF packages Easily extract documents from a package. Search and print the current or selected document, or all

documents within the package. See “About PDF packages” on page 10.

Forms Tracker Track the forms you fill out. See “About Forms Tracker” on page 74.

2D Measurement tool enhancements Measurement is recalculated if start or end points move. Measurements snap

to lines, intersections, or corners. See “Measure the height, width, or area of objects” on page 34.

Support for Acrobat 3D Version 8 Version 8.1 of Reader supports Adobe® Acrobat® 3D version 8.

Chapter 2: Work area

As you get acquainted with Adobe® Reader® 8, make setting up your Reader work environment a priority. The more you learn about its potential, the better you can take advantage of its features, tools, and options.

There’s much more to the application than you see at first glance. Reader has hidden tools, preferences, and options that can enhance your experience and give you greater control over how your work area is arranged and displayed.

Work area basics

View the work area

Reader opens in two different ways: as a stand-alone application, and in a web browser. The associated work areas differ in small but important ways.

The Reader work area includes a document pane that displays PDFs and a navigation pane on the left side that helps you browse through the current PDF. Toolbars near the top of the window provide other controls that you can use to work with PDFs.

Note: OpeningcertaintypesofPDFscausesspecializedpartsoftheworkareatoappear:thedocumentmessagebarand PDF package navigation features. For other types of PDFs, these areas are not seen and not available.

See also

“Document message bar” on page 9

“Navigation areas for PDF packages” on page 10

View the work area for PDFs open in the application

Click the Reader icon on the desktop, or use the Start menu (Windows) or Finder (Mac OS) to start the Reader

application. For UNIX, either click on the desktop icon or select Applications > Office.

2 Choose File > Open, navigate to and select any PDF on your computer, and click Open.

View the work area for PDFs open in a web browser

Open a web browser application.

2 Do one of the following:

• Select a PDF anywhere on the Internet and open it.

• Choose File > Open (or Open File). If necessary, choose PDF or All Files in the pop-up menu for the type of file.

Then navigate to and select any PDF on your computer or local network, and click Open.

3 Identify items in the work area.

Open a PDF

You can open a PDF from within the Reader application, from the desktop, or from within certain other applications.

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User Guide

Open a PDF in the application

❖ Start Reader and do one of the following:

• Choose File > Open, or click the Open button in the toolbar. In the Open dialog box, select one or more

filenames, and click Open. PDF documents usually have the extension .pdf.

• (Windows/UNIX) Choose File > [a previously opened PDF].

• (Mac OS) Choose File > Open Recent File > [a previously opened PDF].

If more than one document is open, you can switch between documents by choosing the document name from the Window menu. In Windows, the application places a button for each open document on the Windows taskbar. You

can click this button to move between open documents.

Open a PDF from the desktop or within another application

❖ Do one of the following:

• To open a PDF attached to an email message, open the message, either by double-clicking the PDF icon or right-

clicking/Control-clicking and choosing Open.

• To open a PDF linked to an open web page, click the PDF file link. The PDF usually opens in the web browser. In

UNIX, you can open the PDF in Reader or save it to the desktop.

• Double-click the PDF File icon in your file system.

Note: In Mac OS, you may not be able to open a PDF created in Windows by double-clicking the icon. Instead, choose File > Open With > Reader.

Select another tool

By default, the Select tool is active when Reader opens, because it is the most versatile tool.

Specialized tools, such as those for zooming inor adding review comments, are available in toolbarsand in theTools menus.

Select a tool

❖ Do one of the following:

• Select a tool in a toolbar.

• Choose Tools > [toolbar name] > [tool].

Switch temporarily to the Zoom In or Hand tool

You can use these tools temporarily, without deselecting the current tool.

• To select the Hand tool temporarily, hold down the spacebar.

• To select the Zoom In tool temporarily, hold down Ctrl+spacebar/Command+spacebar.

When you release the keys, Reader reverts to the previously active tool.

Document message bar

The document message bar appears only in certain types of PDFs. Typically, you see this area when you open a PDF form, a PDF that has been sent to you for review, or a PDF with special rights or security restrictions. The document message bar appears immediately below the toolbar area, and can be hidden or shown by clicking its button on the left side of the work area.

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User Guide

Look on the document message bar for instructions on how to proceed and for any special buttons associated with the task. The bar is color coded: purple for forms, yellow for reviews, and blue for certified or secure PDFs.

See also

“Filling in PDF forms” on page 75

“Commenting” on page 54

Navigation areas for PDF packages

When you open a PDF package, two unique areas appear:

PDF package navigation bar Located immediately below the toolbars area. Look here for the Cover Sheet

button , buttons that hide or set the orientation of the list of component documents, buttons for moving to the next or previous component document, and an Options menu with commands for viewing, editing, and using the PDF package.

List of component documents Bydefault,locatedbetweenthePDFpackagenavigationbarandthedocumentpane,

but canbe hidden or displayed vertically, to the left of the navigation pane. Alternately, itcan be located horizontally, below the PDF package navigation bar. Selecting a component file in the list opens it in the document pane.

See also

“About PDF packages” on page 10

“View, sort, and search components in a PDF package” on page 21

About PDF packages

A PDFpackage converts multiple files—whichcan be indifferent formats andcreated in different applications—and assembles them into an integrated PDF unit. The original files retain their individual identities, but are still part of the onePDF package file. Each component file can beopened, read, edited, and formatted independentlyof the other component files in the PDF package.

There are some advantages to working with files combined in a PDF package:

Viewing The component files do not open in separate windows, so you can quickly flip through them and make

changes without having to pause for the Open or Save dialog boxes.

Sorting The component PDFs in a PDF packages are listed under an assortment of categories that you can add to,

delete, hide, and customize. Then, you simply click the category name to sort the list.

Printing The Print command on the File menu includes commands for printing the currently open document, all

the documents in the PDF package, or multiple component documents selected in the PDF package list.

Searching The Advanced Search window includes options for searching the currently open document, all the

documents in the PDF package, or multiple component documents selected in the PDF package list.

See also

“View, sort, and search components in a PDF package” on page 21

“Print documents in a PDF package” on page 128

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User Guide

Start in the Beyond Adobe Reader window

The Beyond Adobe Reader® window opens by default when you start Reader from the application icon, Start menu (Windows),or Dock (Mac OS).In UNIX, choose Application> Office. The home page in this window contains links that open additional pages, which may include buttons and links that start specific tasks or display topics in the full Reader Help system (which you are reading now).

Use the controls on the left side of the page to expand the list of new features in Adobe Reader 8.

You can close and reopen the Beyond Adobe Reader window, or simply let it remain open behind or beside the Reader work area.

Start a task from the Beyond Adobe Reader window

OntheBeyondAdobeReaderhomepage,selectatopicgroup,suchasCollaborateorReaderEnabledPDFFiles.

2 Start a task or view a Help topic:

• Click an action text link or button to initiate a task.

• Click an information text link or button to open full Reader Help to the related Help topic.

If you decide totry adifferent topic group,click Homein the upper-left corner to return tothe Beyond Adobe Reader home page.

Reopen and reset the Beyond Adobe Reader window

Choose Help > Beyond Adobe Reader to reopen the window.

2 Deselect the Do Not Show At Startup option in the upper-right corner.

Creating PDFs

Adobe Systems invented Portable Document Format (PDF) over15 years ago, asa solutionfor capturing and viewing robust information from any application on any computer system. You can share PDFs you create with anyone around the world with full confidence that other users see the document exactly as you see it.

Adobe Reader users can use the Adobe PDF Online Document Service to create PDFs. This web-based service is available for free trial or subscription to users in the United States and Canada only.

For more information, choose File > Create Adobe PDF Online, which will connect you to the secure Adobe PDF Online website.

Customizing the work area

Displaying menus

Ordinarily, it’s a good idea to keep the Reader menus visible so that they are available as you work. It is possible to hidethem,usingtheView>MenuBarcommand.However,theonlywaytodisplayandusethemagainisbypressing F9/Shift+Command+M (Press F9 on Linux).

Reader also has numerous context-sensitive menus. These menus appear when you right-click/Control-click an element in the work area or PDF that has such a menu associated with it. A context menu displays commands that relate to the item or area that you clicked. For example, when you right-click/Control-click the toolbar area, that context menu displays the same commands as the View > Toolbars menu.

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User Guide

Note: The Reader menu bar appears only if Reader is open as a stand-alone application. If Reader is open within the browser, only the browser application menu appears at the top of the window. However, context menus are available in both cases.

About toolbars

Toolbars reduce clutter in the work area by arranging tools in task-related groups. For example, the Page Display toolbarincludesbuttonsforchanginghowmanypagesyoucanseeatatimeinthedocumentwindow.TheComment & Markup toolbar contains tools for reviewing and annotating a PDF.

Any toolbar can float or be docked. Docked toolbars appear in the toolbar area. Floating toolbars appear as independent panels that you can move anywhere in the work area.

Each toolbar has a grabber bar, which is a vertical gray stripe at the left end of the toolbar.

• When you position the pointer over a grabber bar, a tool tip displays the name of the associated toolbar.

• When you drag a grabber bar, the toolbar moves. You can drag toolbars off the toolbar area (so that they float),

dock them in the toolbar area, or rearrange them in the toolbar area.

Some toolbars appear by default and some are hidden.

B C

Toolbars open by default A. File toolbar B. Page Navigation toolbar C. Select & Zoom toolbar D. Page Display toolbar E. Find toolbar

Buttons in the Tasks toolbar behave somewhat differently from other toolbar buttons. Each of these buttons is associated with a menu of commands. Click the arrow to the right of the button name to open the menu. For example, click the arrow next to the Start Meeting button to display a menu of commands related to Adobe Acrobat Connect meetings.

Position the pointer over a tool to see a description of the tool. Position the pointer over the grabber bar on the left edge of a toolbar to see its name. All tools are identified by name in the More Tools dialog box (Tools > Customize

Toolbars).

See also

“Customizing the work area” on page 11

“Displaying menus” on page 11

Display and arrange toolbars

When your work does not involve using the tools in a toolbar, you can close the toolbar to tidy up the work area. For example,ifyouarenotaddingreviewcommentstoaPDF,there’snoneedtohavetheComment&Markuptoolbaropen.

Whenyouneedeasyaccesstoatoolbarthatishiddenbydefault,youcanopenit.Thistoolbarappearsasafloating panel, which you can move or dock in the toolbar area.

Note: If several PDFs are open, you can customize the toolbars for each PDF independently. The different customized states persist as you switch between PDFs.

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User Guide

Show or hide toolbars

• To o p e n a t o o lb a r, c ho o s e V ie w > To o l ba r s > [ toolbar name]. A check mark next to the toolbarname indicates that

the toolbar is displayed.

• To hide all toolbars, choose View > Toolbars > Hide Toolbars.

• To change a toolbar that is either shown or hidden, right-click/Control-click the toolbar area, and choose the

toolbar you want to show or hide.

• To change the visibility of several toolbars, choose Tools > Customize Toolbars or View > Toolbars > More Tools.

Then, select and deselect toolbars. (Check marks by the toolbar names indicate which ones are currently visible.)

Note: Whether a new toolbar opens as a floating toolbar or docked in the toolbar area depends on its default position or where it appeared in your previous configuration of the work area, if any.

Move toolbars

• To rearrange the docked toolbars, use the toolbar grabber bars to drag them from one position to another.

• To move a floating toolbar, drag it by its title bar or grabber bar to another location in the work area.

• To float a docked toolbar, drag it by its grabber bar from the toolbar area.

• To dock a floating toolbar, drag it by its title bar or grabber bar to the toolbar area.

• To move all floating toolbars to the toolbar area, choose View > Toolbars > Dock Toolbars.

Rows may be added to or removed from the toolbar area as you move the toolbars in and out.

Return toolbars to their default configuration

❖ Choose View > Toolbars > Reset Toolbars.

Lock or unlock the toolbar area

Locking the toolbars prevents any rearrangement of the toolbar area, so all grabber bars disappear when the toolbar area is locked. Locking does not affect the positions of any floating toolbars.

❖ Choose View > Toolbars > Lock Toolbars.

Select the command a second time to unlock the toolbar area.

Note: When the toolbar area is locked, you can still move floating toolbars by dragging them by their title bars. However, you can’t dock them unless you unlock the toolbar area.

About the Properties toolbar

The Properties toolbar looks like any other toolbar and can be moved, docked, or floated in the same way. It also contains buttons and can be hidden or displayed by choosing it by name from the View > Toolbars menu.

The buttons in the Properties toolbar display properties of the currently selected tool or object. Unlike buttons in most toolbars, the buttons in the Properties toolbar can’t be hidden. Also, many of the buttons merely display information, so you cannot use them to make changes to the PDF.

Show and hide toolbar elements

You can alter the display within an individual toolbar to keep just the tools you need available with a minimum of wasted space. You can also show and hide tool labels.

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User Guide

Show or hide individual tools

Reader includes more tools and more toolbars than the set that appears by default. You can customize the toolbars so that the tools you use most often appear in the toolbar area.

❖ Do any of the following:

• Right-click/Control-click the toolbar, and select a tool that you want to display or deselect a tool that is already

displayed if you want to hide it.

• Right-click/Control-click any toolbar and choose More Tools. Then select individual tools and toolbars that you

want to display, and deselect those that you want to hide.

Note: A selected tool appears in the toolbar area only if its toolbar is also selected in the More Tools dialog box.

Show or hide tool labels

Thedefaultviewshowslabelsforsometoolbarbuttons.Youcanshowlabelsforallbuttonstohelpyouasyoulearn to use Reader, or you can hide all tool labels to save space in the toolbar area.

❖ Choose View > Toolbars > Button Labels > [option].

Note: Tool labels are turned off selectively when space in the toolbar area becomes limited.

Review properties for tools and objects

The Properties toolbar provides easy access to the properties for many tools and objects such as links, comments, form fields, media clips, and bookmarks. For example, if you select the Note tool, the Properties toolbar displays the current default properties for that tool. If you select a note in the document, the Properties toolbar displays properties for that note.

YoucanusethePropertiestoolbartochangemanyofthesettingsthatappearthere.Afewitemsonlyprovideinformation and cannot be edited.

Likealltoolbars,thePropertiestoolbarcanfloatorbedockedinthetoolbararea.ThePropertiestoolbarisdifferent in that it doesn’t contain tools and can’t be customized to hide options.

1 Do one of the following:

• Choose View > Toolbars > Properties Bar.

• Right-click/Control-click the toolbar area, and choose Properties Bar from the context menu.

2 Select the object or tool that you want to review.

3 Change properties for the selected item, as desired.

If you want to change object properties other than those listed in the Properties toolbar, right-click/Control-click the object, and choose Properties.

Show or hide the navigation pane

The navigation pane is an area of the work space that can display different navigation panels. Typically, these panels act like a table of contents, with items you can click to jump to a specific place in the document. For example, the Pages panel contains thumbnail images of each page; clicking a thumbnail opens that page in the document.

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User Guide

When you open a PDF, the navigation pane is closed by default, but buttons along the left side of the work area provideeasyaccesstovariouspanels,suchasthePagespanelbutton andtheBookmarkspanelbutton .When Reader is open but empty (no PDF is open), the navigation pane is unavailable.

1 To open the navigation pane, do one of the following:

• Click any panel button on the left side of the work area to open that panel.

• Choose View > Navigation Panels > Show Navigation Pane.

2 To close the navigation pane, do one of the following:

• Click the button for the currently open panel in the navigation pane.

• Choose View > Navigation Panels > Hide Navigation Pane.

Note: The creator of the PDF can control the contents of some navigation panels and may make them empty.

Adjust navigation panels

Like toolbars,navigation panels can be docked in the navigation pane, or they can float anywherein the work area.You canhideorclosepanelsyoudon’tneedandopentheonesyoudo.Youcanalsoadjustthewidthofthenavigationpane.

Change the display area for navigation panels

• To change the width of the navigation pane, drag its right border.

• To collapse a floating panel without closing it, click the tabname atthe topof the window. Click the tabname again

to restore the panel to its full size.

Change the orientation of a docked navigation panel

By default, some panels, such as Bookmarks, appear in a column on the left side ofthe work area. Others, such as the Comments panel, appear horizontally across the bottom of the document pane. You can change the orientation of anypaneltoeitherverticalorhorizontalbydraggingthebuttonforthatpanel,whichappearsontheleftsideofthe work area.

• To orient the panel vertically, drag its button to the upper part of the navigation pane, near the buttons of other

vertically oriented panels.

• To orient the panel horizontally, drag its button to the lower part of the navigation pane, near the buttons of other

horizontally oriented panels.

In either case, a gray frame highlights the entire panel buttons area. If you release the mouse button before the area is highlighted, the panel will float above the work area. If that happens, try again by dragging the panel tab into the upper or lower part of the button area.

View a different panel in the navigation pane

Bydefault,onlyaselectedsetofpanelbuttonsappearsontheleftsideoftheworkarea.Otherpanelsareincludedin theViewmenuandmayopenasfloatingpanelsratherthaninthenavigationpane.However,youcandockthepanel in the navigation pane later.

❖ Do one of the following:

• On the left side of the navigation pane, select the button for the panel.

• Choose View > Navigation Panels > [panel name].

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User Guide

Dock or float navigation panels

• To float a panel that is docked in the navigation pane, drag the panel button into the document pane.

• To dock a floating panel, drag the tab to the navigation pane.

• To group two floating panels, drag the tab of one panel into the other floating panel.

Options in a navigation panel

All navigation panels have an Options menu in the upper-right corner. The commands available in these menu vary.

Some panels also contain other buttons that affect the items in the panel. Again, these vary among the different panels, and some panels have none.

Maintaining the software

About the updating process

Reader application files and components can be updated in a variety of ways. Some updates are available when you open a PDF that triggers the updating process automatically. For example, if you open a form that uses Asianlanguage fonts, Reader asks whether you want todownload the fonts. Other updates are available only from the Help menu, and you must install them manually. Some updates are available both automatically and manually. The Maintaining Software option isn’t available for UNIX.

Depending on your preferences settings, Reader downloads updates in the background.

Update the software

❖ Choose Help > Check For Updates, and follow any on-screen instructions.

Change updating preferences

1 Choose Help > Check For Updates.

2 In the Adobe Updater dialog box, click Preferences.

3 Select Automatically Check For Adobe Updates, and specify whether you want automatic checking on a weekly

or monthly basis and whether or not you want to be asked before updates are downloaded.

4 Makesurethattheapplicationyouarerunning(AdobeReaderorAdobeAcrobat)isselectedasthesoftwarethat

will be updated.

5 If appropriate, click Browse to navigate to the location in which you want the downloads to be placed.

About Speed Launcher (Windows)

WhenyouinstallReader,theSpeedLauncherprogramisinstalledintoyourcomputer’sCommonStartupgroup.The Speed Launcher shortens the time needed to start Reader.

Although this is not recommended, you can disable Speed Launcher by dragging its icon out of the Startup folder.

Note: If youhave both Acrobat andReader installed on thesame system, two Speed Launcher icons appear inthe Startup folder. If you want to disable Speed Launcher, remove both Speed Launcher icons from the Startup folder.

For more information about this topic, see the Adobe support website.

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User Guide

Adobe Digital Editions

Reader 8 changes the way you open and manage eBooks. Now, you use the free Adobe® Digital Editions software to read andorganize eBooks and other publications. Digital Editions is a separate web-based Rich Internet Application (RIA) that replaces the eBooks features in previous versions of Reader.

When you install Digital Editions, your existing bookshelf items are automaticallyimported and available within the new DigitalEditions bookshelf experience. You can also manually import individual PDFs into your Digital Editions bookshelf.

Note: When you double-click the icon foran eBook, Reader automatically opens the Digital Editions download website, where you can start installing the software.

To learn more about how to make the transition to this new solution for eBooks and for a link to the secure download website, go to the Adobe website.

Non-English languages

Asian language PDFs

You can use Reader to view, search, and print PDF documents that contain Asian text (Traditional and Simplified Chinese, Japanese, and Korean). You can also use these languages when you fill in forms, add comments, and apply digital signatures.

Almost all of the Reader features are supported for Traditional and Simplified Chinese, Japanese, and Korean text if you install the respective Asian language font packs.

In Windows, you may be able to view and print files that contain Asian languages without having the necessary Asian language support installed on your system. In Windows/UNIX, if you try to open a PDF file for which language support is required, you are automatically prompted to install the required fonts.

Cyrillic, Central European, and Eastern European language PDFs

You can work with Adobe PDF files that contain Cyrillic text (including Bulgarian and Russian), Central European text, andEastern European text (including Czech, Hungarian, and Polish) if thefonts are embedded in the PDF files. If the fonts are embedded, you can view and print the files on any system. Fonts do not need to be embedded to use the Search feature.

Note: If you open a PDF file in which form fields or text boxes contain these languages but the fonts are not embedded and are not installed on your system, choosing Help > Check For Updates Now automatically prompts you to download and install the necessary fonts.

Hebrew, Arabic, Thai, and Vietnamese language PDFs

Reader supports the entry and display of Thai and Vietnamese text. In Windows only, Reader also supports Arabic and Hebrew. By default, Right-To-Left Language Options is enabled under Arabic and Hebrew regional settings (in Windows).

ADOBE READER 8

User Guide

Enable right-to-left languages

Enabling right-to-left language options displays the user interface elements for controllingparagraph direction, digit style, and ligature. When this option is selected, you can specify the writing direction (left-to-right or right-to-left) and type of digits (Western or Arabic-Indic) usedfor creating and filling out certain form fields, adding digital signatures, and creating text box markups.

Enable Right-To-Left Language Options is enabled by default under Arabic and Hebrew regional settings.

1 Choose Edit > Preferences (Windows/UNIX) or Reader > Preferences (Mac OS).

2 Under Categories, select International.

3 Select Enable Right-To-Left Language Options.

Chapter 3: Viewing, searching, and saving PDFs

YoucanopenandviewPDFsinAdobeReader,fromthedesktop,orinawebbrowser.YoucansaveacopyofaPDF or save a PDF in text format. When you search PDFs, you can refine your search criteria and search across multiple PDFs for text and other kinds of data.

Viewing PDF pages

Open a PDF

You can open a PDF from within the Reader application, from the desktop, or from within certain other applications.

Open a PDF in the application

❖ Start Reader and do one of the following:

• Choose File > Open, or click the Open button in the toolbar. In the Open dialog box, select one or more

filenames, and click Open. PDF documents usually have the extension .pdf.

• (Windows/UNIX) Choose File > [a previously opened PDF].

• (Mac OS) Choose File > Open Recent File > [a previously opened PDF].

can click this button to move between open documents.

Open a PDF from the desktop or within another application

❖ Do one of the following:

• To open a PDF attached to an email message, open the message, either by double-clicking the PDF icon or right-

clicking/Control-clicking and choosing Open.

• To open a PDF linked to an open web page, click the PDF file link. The PDF usually opens in the web browser. In

UNIX, you can open the PDF in Reader or save it to the desktop.

• Double-click the PDF File icon in your file system.

Note: In Mac OS, you may not be able to open a PDF created in Windows by double-clicking the icon. Instead, choose File > Open With > Reader.

Opening pages in a PDF

Depending on the PDF you open, you may need to move forward through multiple pages, see different parts of the page, or change the magnification. There are many ways to navigate, but the following items are commonly used:

Note: If you do not see these items, choose View > Toolbars > Reset Toolbars.

Next and Previous The Next Page and Previous Page buttons appear on the PageNavigation toolbar. The text

box next to them is also interactive, so you can type a page number and press Enter to go directly to that page.

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User Guide

Scroll bars Vertical and horizontal scroll bars appear to the right and bottom of the document pane whenever the

view does not show the entire document. Click the arrows or drag to view other pages or different areas of the page.

Select & Zoom toolbar This toolbar contains buttons and controls for changing the page magnification.

Pages panel The Pages button on the left side of the work area opens the navigation pane to the Pages panel,

which displays thumbnail images of each page. Click a page thumbnail to open that page in the document pane.

See also

“Retrace your viewing path” on page 22

“Adjust page magnification” on page 31

Page through a document

There are many ways to turn pages in a PDF. Many people use the buttons on the Page Navigation toolbar, but you can also use arrow keys, scroll bars, and other features to move forward and backward through a multipage PDF.

ThePageNavigationtoolbaropensbydefault.Thedefaulttoolbarcontainsfrequentlyusedtools:theNextPage , PreviousPage ,andPageNumber.Likealltoolbars,thePageNavigationtoolbarcanbehiddenandreopenedby choosing it on the Toolbars menu under the View menu. You can display additional tools on the Page Navigation toolbar by right-clicking/Control-clicking the toolbar and choosing an individual tool, Show All Tools, or More Tools and then selecting and deselecting tools in the dialog box.

Move through a PDF

❖ Do one of the following:

• Click the Previous Page or Next Page button on the toolbar.

• Choose View > Go To > [location].

• Choose View > Go To > Page, type the page number in the Go To Page dialog box and then click OK.

• Press the Page Up and Page Down keys on the keyboard.

Jump to a specific page

❖ Do one of the following:

• Drag the vertical scroll bar until the page appears in the small pop-up display.

• Type the page number to replace the one currently displayed in the Page Navigation toolbar, and press Enter or

Return.

Note: IfthedocumentpagenumbersaredifferentfromtheactualpagepositioninthePDFfile,thepage’spositionwithin thefileappearsinparenthesesaftertheassignedpagenumberinthePageNavigationtoolbar.Forexample,ifyouassign numbering for a file that is an 18-page chapter to begin with page 223, the number shown when the first page is active is 223 (1 of 18). You can turn off logical page numbers in the Page Display preferences. See Renumber pages and “Preferences for viewing PDFs” on page 26.

Jump to bookmarked pages

Bookmarks provide a table of contents and usually represent the chapters and sections in a document. Bookmarks appear in the navigation pane.

1 Click the Bookmarks button, or choose View > Navigation Panels > Bookmarks.

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User Guide

2 To jump to a topic, click the bookmark. Click the plus (+) or minus (-) sign to expand or collapse the bookmark

contents.

Note: Depending on how the bookmark was defined, clicking it maynot take you to thatlocation but perform some other action instead.

If the list of bookmarks disappears when you click a bookmark, click the Bookmarks button to display the list again. If you want to hide the Bookmarks button after you click a bookmark, select Hide After Use on the Options menu.

Use page thumbnails to jump to specific pages

Page thumbnails provide miniature previews of document pages. You can use thumbnails in the Pages panel to change the display of pages and to go to other pages. The red page-view box in the page thumbnail indicates which area of the page appears. You can resize this box to change the zoom percentage.

1 Click the Pages button or choose View > Navigation Panels > Pages to display the Pages panel.

2 To jump to another page, click its thumbnail.

View, sort, and search components in a PDF package

Both Adobe Reader users and Acrobat users can view, sort, and search component files in a PDF package.

See also

“Searching PDFs” on page 37

View component PDFs in a PDF package

ThePDFpackagenavigationbarcontainsbuttonsthatcontrolthevisibilityandplacementofthelistofcomponent files. If the list is hidden, the View Top button or View Left button will make the list visible either horizontally or vertically adjacent to the document pane.

1 Open the PDF package in Acrobat.

2 In the PDF package navigation bar, select the View Left or View Top button , as needed, so that you can

see the list of component PDFs.

3 Select the PDF you want to read. Or, use the Open Next and Open Previous buttons to review the

component PDFs one by one.

Sort the components of a PDF package

Because the data categories are shown in columns in View Top mode, use that view to complete this procedure.

1 In the PDF package navigation bar, select the View Top button , if necessary, so that you can see the list of

component PDFs and the categories bar across the top of the list.

2 Do any of the following:

• Click a category name. Click it a second time to reverse the order between Ascending and Descending.

• In the PDF package navigation bar, choose Options > Sort By > [category name].

• Right-click/Control-click aPDF in the list or anywhere inthe categoriesbar and choose Sort By> [category name].

• Right-click/Control-click a PDF in the list or anywhere in thecategories bar and choose Package Properties. Then

choose options in the Sort By and Sort Order menus. (This sets the default sorting for the PDF package.)

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User Guide

Note: Unless you change the default sorting for the PDF package, the sorting remains in place for only the current session or until you change the sorting again. The next time you open the PDFpackage, it will appear in the default sorting order.

Search component PDFs in a PDF package

Choose Edit > Search, or choose Open Full Acrobat Search on the Find toolbar pop-up menu.

2 Select which PDFs tosearch. You can searchonly thecurrently open document, severaldocuments that you select,

or all the PDFs in the package.

3 Enter the search text and select other options for searching, as usual.

Automatically scroll through a document

Automatic scrolling advances your view of the PDF at a steady rate, moving vertically down the document. If you interrupt the process by using the scroll bars to move back or forward to another page or position, automatic scrolling continues from that point forward. At the end of the PDF, automatic scrolling stops and does not begin again until you choose automatic scrolling again.

1 Choose View > Automatically Scroll.

2 Press Esc to stop scrolling.

Retrace your viewing path

You can find PDF pages that you viewed earlier by retracing your viewing path. It’s helpful to understand the difference betweenprevious andnext pages and previous and next views.In the case of pages,previous andnext refer to the two adjacent pages, before and after the currently active page. In the case of views, previous and next refer to your viewing history. For example, if you jump forward and backward in a document, your viewing history retraces those steps, showing you the pages you viewed in the reverse order that you viewed them.

Retrace your path in a PDF

Choose View > Go To > Previous View.

2 To continue seeing another part of your path, do either of the following:

• Repeat step 1.

• Choose View > Go To > Next View.

Note: You can make the Previous View button and Go To Next View button available in the toolbar area by right-clicking/Control-clicking the Page Navigation toolbar and choosing them on the context menu, or choosing Show All Tools.

Retrace your path through multiple PDFs

❖ Choose View > Go To > Previous Document or Next Document. These commands open the other PDF

documents if the documents are closed.

Note: If Reader is open in a web browser, you can use the web browser’s Back and Forward options as usual to retrace your steps (This feature isn’t available for UNIX).

Navigate with links

Links can take you to another location in the current document, to other PDF documents, or to websites. Clicking a link can also open file attachments and play 3D content, movies, and sound clips. To play these media clips, you must have the appropriate hardware and software installed.

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The person who created the PDF document determines what links look like in the PDF.

Note: Unless a link wascreated in Acrobat using theLink tool, you must have the Automatically Detect URLs From Text option selected in the General preferences for a link to work correctly.

1 Choose the Select tool .

2 Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger.

A plus sign (+) or a w appears within the hand if the link points to the web. Then click the link.

See also

“Multimedia preferences” on page 111

PDFs with file attachments

IfyouopenaPDFthathasoneormoreattachedfiles,theAttachmentspanelautomaticallyopens,listingtheattached files. You canopen these files for viewing, editthe attachments,and save your changes, as permitted by the document authors.

If you move the PDF to a new location, the attachments automatically move with it.

Open or close reading mode

The reading mode view hides everything in the work area except the document and the menu bar.

❖ Choose View > Reading Mode.

Choosing Reading Mode again restores the work area to its previous view, with the same navigation buttons and toolbar displays.

View PDFs in Full Screen mode

In Full Screen mode, PDF pages fill the entire screen; the menu bar, toolbars, and window controls are hidden. A PDF creator can set a PDF to open in Full Screen mode, or you can set the view yourself. Full Screen mode is often used for presentations, sometimes with automatic page advancement and transitions.

The pointer remains active in Full Screen mode so that you can click links and open notes. There are two ways to advance through a PDF in Full Screen mode: You can use keyboard shortcuts for navigational and magnification commands, and you can set a Full Screen preference to display Full Screen navigation buttons that you click to change pages or exit Full Screen mode.

See also

“Preferences for viewing PDFs” on page 26

Set the Full Screen navigation bar preference

Choose Edit > Preferences.

2 Under Categories, select Full Screen.

3 Select Show Navigation Bar.

4 Select View > Full Screen Mode.

The Full Screen navigation bar contains Previous Page , Next Page , and Close Full Screen View buttons, which appear in the lower left corner of the work area.

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Read a document in Full Screen mode

If the Full Screen navigation bar is not shown, you can use keyboard shortcuts to navigate through a PDF.

Note: If you have two monitors installed, the Full Screen mode of a page may appear on only one of the monitors. To page through the document, click the screen displaying the page in Full Screen mode.

1 Choose View > Full Screen Mode.

2 Do any of the following:

• To go to the next page, press the Enter, Page Down, or Right Arrow key.

• To go to the previous page, press Shift+Enter, Page Up, or the Left Arrow key.

• To change the magnification, press Ctrl+0/Command+0 for Fit Page view, Ctrl+1/Command+1 for actual size,

Ctrl+2/Command+2 for Fit Width view, or Ctrl+3/Command+3 for Fit Visible view.

You can show a Full Screen tool on the Page Display toolbar by right-clicking/Control-clicking the Page Display toolbar and choosing Full Screen Mode. Then, you can click the Full Screen tool to switch to Full Screen mode.

Close Full Screen mode

❖ Do one of the following:

• Press Ctrl+L/Command+L.

• Press Esc. (Escape Key Exits must be selected in the Full Screen preferences. This is the default setting.)

Viewing PDFs in a web browser

You can view PDFs in a supported web browser, or you can set your Reader Internet preferences to open linked or downloaded PDF files in a separate Reader window. If you open PDFs in Reader outside the browser, you cannot use Fast Web Viewing, form submittal in a browser, or search highlighting on the web.

Because keyboard commands may be mapped to the web browser, some Reader shortcuts may not be available. Similarly, you may need to use the tools and commands in the Reader toolbar rather than the browser toolbar or menu bar. For example, to print a PDF document, use the Print button in the Reader toolbar rather than the Print command in the browser. (In Microsoft Internet Explorer, you can choose File > Print, Edit > Copy, and Edit > Find on the Internet Explorer toolbar.)

Important: (Mac OS) If you have Adobe Reader installed on your system and subsequently install Acrobat, Safari continues to use Adobe Reader to open PDFs in your browser. To reconfigure Safari to use Acrobat, you must quit Safari and all versions of Acrobat or Adobe Reader, start Acrobat, and then start Safari while Acrobat is running.

Internet preferences

In Adobe Reader, choose Edit > Preferences (Windows/UNIX) or Acrobat > Preferences (Mac OS), and select Internet under Categories.

Display PDF In Browser Displaysany PDF opened from the web inthe browser window. If this option is notselected,

PDFs open in a separate Acrobat window. On Mac OS, if you have installed versions of Adobe Reader and Acrobat, you can select which application and which version to use. This option isn’t available for UNIX, however browser preferences can be set in Edit > Preferences and select Internet under Categories, then either type the following path or browse to /usr/bin/firefox and then click OK.

Allow Fast Web View Downloads PDFs for viewing on the web one page at a time. If this option is not selected, the

entire PDF downloads before it is displayed. If you want the entire PDF to continue downloading in the background

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while you view the first page of requested information, also select Allow Speculative Downloading In The Background.

Allow Speculative Downloading In The Background Allows a PDF to continue downloading from the web, even

after the first requested page appears. Downloading in the background stops when any other task, such as paging through the document, is initiated in Acrobat.

Connection Speed Choose a connection speed from the menu. This setting is also used by the multimedia plug-in.

This option isn’t available for UNIX.

Internet Settings [or Network Settings] Click to open the Internet or network connection dialog box or panel for

your computer. For more information, consult your operating system Help, your Internet service provider, or your local network administrator. This option isn’t available for UNIX.

Read articles

In PDFs, articles are optional electronic threads that the PDF author may define within that PDF. Articles lead readers through the PDF content, jumping over pages or areas of the page that are not included in the article, in the same way that you might skim through a traditional newspaper or magazine, following one specific story and ignoring the rest. When you read an article, the page view may zoom in or out so that the current part of the article fills the screen.

Open and navigate an article thread

Choose Tools > Select & Zoom > Hand Tool, or click the Hand Tool on the Select & Zoom toolbar.

2 Choose View > Navigation Panels > Articles to open the Articles panel.

Note: You cannot open the Articles panel if you are viewing the PDF inside a browser. You must open the PDF in Reader.

3 Double-click the article icon to go to the beginning of that article. The icon changes to the follow-article

pointer .

Note: If the Articles panel is blank, then the author has not defined any article threads for this PDF.

4 With the article thread open, do any of the following:

• To scroll through the article one pane at a time, press Enter/Return or click in the article.

• To scroll backward through the article one pane at a time, Shift-click in the article, or press Shift+Return.

• To go to the beginning of the article, Ctrl-click/Option-click within the article.

5 At the end of the article, click in the article again.

The previous page view is restored, and the pointer changes to the end-article pointer .

Exit a thread before the end of the article

Make sure that the Hand tool is selected.

2 Shift+Ctrl-click/Shift+Option-click the page or press Enter/Return.

The previous page view is restored.

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Preferences for viewing PDFs

The Preferences dialog box defines a default page layout and customizes your application in many other ways. To modify preferences, choose Edit > Preferences (Windows/UNIX) or Reader > Preferences (Mac OS), and select the panel you want under Categories. For viewing PDFs, examine the preferences options for Documents, General, Multimedia, and Page Display.

The preferences settings control how the application behaves whenever you use it; they are not associated with any particular PDF document.

See also

“3D preferences” on page 120

“Multimedia preferences” on page 111

“Setting accessibility preferences” on page 104

Documents preferences

Open Settings

Show Each Document In Its Own Window Creates multiple Reader windows rather than opening multiple PDFs in

one instance of Reader. This option isn’t available for UNIX. Each document is opened in a new window by default.

Restore Last View Settings When Reopening Documents Determineswhether documents open automaticallyto the

last viewed page within a work session.

Open Cross-document Links In Same Window Closes the current document and opens the document being linked

to in the same window, minimizing the number of windows open. If the document being linked to is already open in another window, the current document is not closed when you click a link to the open document. If you do not select this option, a new window opens each time you click a link to a different document.

Allow Layer State To Be Set By User Information Allows the author of a layered PDF document to specify layer

visibility based on user information.

Allow Documents To Hide The Menu Bar, Toolbars, And Window Controls AllowsthePDFtodeterminewhetherthe

menu bar, toolbar, and window controls are hidden when the PDF is opened.

Documents In Recently Used List Sets the maximum number of documents listed in the File menu

(Windows/UNIX) or when you choose File > Open Recent File (Mac OS). The default is five for Windows and nine for Mac OS.

Save Settings

Automatically Save Document Changes To Temporary File Every _ Minutes Determineshow often Acrobat automat-

ically saves changes to an open document.

Save As Optimizes For Fast Web View Restructures a PDF document for page-at-a-time downloading from web

servers.

Full Screen preferences

Full Screen Setup

Current Document Only Specifies whether or not the display is limited to a single PDF.

Fill Screen With One Page At A Time Sets the page view to the maximum screen coverage by a single page.

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Alert When Document Requests Full Screen Displays a message before going into Full Screen mode. Selecting this

option overrides a previous selection of Do Not Show This Message Again in that message.

Which Monitor To Use Specifies the monitor on which full-screen display appears (for users with multiple-monitor

configurations).

Full Screen Navigation

Escape Key Exits Lets you exit Full Screen mode by pressing the Esc key. If this option is not selected, you can exit

by pressing Ctrl+L/Command+L.

Show Navigation Bar Shows a minimal navigation toolbar regardless of the document settings.

Left Click To Go Forward One Page; Right Click To Go Back One Page Lets you page through an Adobe PDF

document by clicking the mouse. You can also page through a document by pressing Return, Shift-Return (to go backward), or the arrow keys.

Loop After Last Page Lets you page through a PDF document continuously, returning to the first page after the last.

This option is typically used for setting up kiosk displays.

Advance Every _ Seconds Specifies whether to advance automatically from page to page every set number of

seconds. You can page through a document using mouse or keyboard commands even if automatic paging is selected.

Full Screen Appearance

Background Color Specifies the window’s background color in Full Screen mode. You can select a color from the

color palettet to customize the background color.

Mouse Cursor Specifies whether to show or hide the pointer when Full Screen mode is in operation.

Full Screen Transitions

Ignore All Transitions Removes transition effects from presentations that you view in Full Screen mode.

Default Transition Specifies the transition effect to display when you switch pages in Full Screen mode and no

transition effect has been set for the document.

Direction Determines the flow of the selected default transition on thescreen, such asDown, Left, Horizontally, and

so forth. The available options vary according to the transition. If no directional options affect the selected default transition, this option is not available.

Navigation Controls Direction Mimics the user’s progress through the presentation, such as transitioning from top

tobottomwhentheuserproceedstothenextpageandfrombottomtotopwhentheuserbacktrackstotheprevious page. Available only for transitions with directional options.

General preferences

Basic Tools

Use Single Key Accelerators To Access Tools Enables you to select tools with a single keystroke. This is off by default.

Create Links From URLs Specifies whether links that weren’t created with Acrobat are automaticallyidentified in the

PDF document and become clickable links.

Make The Hand Tool Select Text Enables the Hand tool to function as the Select tool when it hovers over text in an

Adobe PDF.

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Make The Hand Tool Read Articles Changes the appearance of the Hand tool pointer when over an article thread.

Uponthefirstclick,thearticlezoomstofillthedocumentpanehorizontally;subsequentclicksfollowthethreadof the article.

Make The Hand Tool Use Mouse-wheel Zooming Changes theaction ofthe mousewheel fromscrolling to zooming.

Make The Select Tool Select Images Before Text Changes the order in which the Select tool selects.

Use Fixed Resolution For Snapshot Tool Images Sets the resolution used to copy an image captured with the

Snapshot tool.

Warnings

Do Not Show Edit Warnings Disables warning boxes that would normally appear when you delete items such as

links, pages, page thumbnails, and bookmarks.

Reset All Warnings Restores default settings for warnings.

Show Page Thumbnails In Print Dialog Controls the print preview display in the Print dialog box. Deselecting this

option speeds up the preview.

Application Startup

Show Splash Screen Determines whether the application splash screen appears each time the application starts.

Use Only Certified Plug-Ins Ensures that only Adobe-certified third-party plug-ins are loaded. The notation

Currently in Certified Mode will indicate either Yes or No depending on its status.

Page Display preferences

Default Layout And Zoom

Resolution

Use System Setting Uses the system settings for monitor resolution.

Custom Resolution Sets the monitor resolution.

Rendering

Smooth Text Specifies the kind of text-smoothing to apply: None, For Monitor, or For Laptop/LCD.

Smooth Line Art Applies smoothing to remove abrupt angles in lines.

Smooth Images Applies smoothing to minimize abrupt changes in images.

Use Local Fonts Specifies whether the application uses or ignores local fonts installed on your system. When

deselected, substitute fonts are used for any font not embedded in the PDF. If a font cannot be substituted, the text appears as bullets and an error message appears.

Use 2D GPU Acceleration (Appears only if your computer hardware supports 2D GPU acceleration.) Speeds up

zooming, scrolling, and redrawing of page content, and speeds the rendering and manipulation of 2D PDF content. This option is deselected by default. This option isn’t available for UNIX.

Note: If the 2D GPU Acceleration option appears on the Page Display preferences but is not available, you may need to updateyourGPUcarddrivertoenablethishardwarefeature.Contactyourcardvendororcomputermanufacturerfor an updated driver.

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Use Page Cache Places the next page in a buffer before the currentpage isviewed to reduce the timerequired to page

through a document.

Page Content And Information

Show Large Images Displays large images. If your system is slow to display image-intensive pages, you can deselect

this option.

Overprint Preview Turns overprint preview on or off. The Overprint Preview mode lets you see (on-screen) the

effects of ink aliasing in the printed output. A printer or service provider may create an ink alias if a document contains two similar spot colors and only one is required, for example.

Show Art, Trim, & Bleed Boxes Displays any art, trim, or bleed boxes defined for a document.

Show Transparency Grid Displays the grid behind transparent objects.

Use Logical Page Numbers Enables the Number Pages command for matching the position of the page in the PDF

to the number printed on the page. A page number, followed by the page position in parentheses, appears inthe Page Navigation toolbar and in the Go To Page and Print dialog boxes—for example, i (1 of 1) if the printed number of the first page is i. If this option is not selected, pages are numbered with arabic numbers starting at 1. Selecting this option helps prevent unexpected behavior when clicking Back or Go Back in your web browser.

Always Show Document Page Size Displays the page measurements beside the horizontal scroll bar.

Use Smooth Zooming When deselected, turns off animation effects, which improves performance.

Use Smooth Scrolling When deselected, turns off animation effects, which improves performance.

Opening restricted documents

Open secured PDFs

If you receive a PDF that is protected by security features, you may need a password to open the document. Some protected documents have restrictions that prevent you from printing, editing, or copying content in the document. If a document has restricted features, any tools and menu items related to those features are dimmed.

❖ If a document is restricted or has a special status, the Security Settings button or the Signatures button

appear tothe left of the document window. Click the button to discover the protection settings and determine which features are restricted.

If you have trouble opening a PDF, or if you’re restricted from using certain features, contact the author of the PDF.

Restrict URLs and attachments in PDFs

Reader warns you any time you try to open a URL (web link) or a file attachment that uses a disallowed file type. URLs and disallowed file types (for example, EXE) are potentially dangerous because they can transfer or run programs, macros, or viruses that can damage your computer.

You can allow Reader to contact specific websites by adding those URLs to your list of allowed websites in the Trust Manager preferences. Remove any URLs you no longer want to visit. To open file attachments in Reader, you must respond to a prompt by indicating that you always allow files of that type. The attachment’s file type is then added to a list stored in the registry. If you want to restrict a file type that you permitted in the past, you can reset this list to its default settings in the Trust Manager preferences.

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Trust Manager preferences

To open the Trust Manager preferences, choose Edit > Preferences (Windows/UNIX) or Reader > Preferences (Mac OS), and select Trust Manager on the left.

Allow Opening Of Non-PDF File Attachments With External Applications When selected, allows file attachments to

start external applications when you open the files. You must have the external applications to open the files.

Restore Default List Of Allowed And Disallowed File Attachment Types Removes saved settings you chose for

opening attachments. For example, if you chose to always open TMP attachments when prompted, TMP appears on the list of allowed file attachment types. By clicking Restore, you remove TMP from the list.

Change Settings When clicked, lets you specify the default behavior for accessing the Internet from PDFs. To

restrict access to only the URLs you specify, select Let Me Specify A List Of Allowed And Blocked Web Sites (the default). To allow access toall URLs, select Allow All Web Sites. To restrict accesswith all URLsin PDFs, select Block All Web Sites.

To specify a list of allowed and blocked websites, type each URL in the text box, and click Allow or Block. Then specify the default behavior for Reader for websites that aren’t in the list.

Note: If you open a protected PDF and a security warning dialog box prompts you to allow or block a URL, select Remember My Action For This Site, and the URL is added to this list.

Allow External Content Allows Reader to read data from stream objects in a PDF. Stream objects are URLs or file

specifications identified by flags, as specified in PDF Reference Version Fifth Edition: Adobe Portable Document Format Version 1.6. Use this option if you’re a PDF developer who creates PDF files that contain streams, or if you

work with these types of files.

Adjusting PDF views