Aastra 8314 User Manual

8314

Installation and User Guide

Key Descriptions 2 Basic Installation 4

Connecting the handset cord 4 Connecting the line cord 4 Connecting an optional fax peripheral 5 Connecting the power adaptor 5 Checking your telephone 6 Desk Mounting 6

Basic Features 7

Making a call 7 Answering a call 7 Putting a call on hold 7 Privacy/Extension in Use 7 Making a handsfree call 8 Putting a call on mute 8 Using the Redial List 8

Telephone Setup 9

Changing the display language 9 Setting the date and time 9 Turning the ringer ON and OFF 10 Setting the ring tone and ringer volume 10 Controlling the ringer volume 10 Controlling the receiver volume 10 Controlling the speaker volume 10

Saving a feature and light in memory

keys 17

Using FeatureLight keys 17

Advanced Features 18

Adding a timer key 18 Using the Call Timer 18 Deleting a timer key 18 Selecting the dial pad mode 19

Display messages and lights 19

Knowing when you have a message 19 Viewing multiple display and light

messages 19 Learning about the lights 20 Set indicator light messages 20 Handsfree light messages 20

General display messages 21 Helpful Hints 22 Index

Directory 11

Saving numbers and names to

the Directory 11 Entering Names 12 Finding items in the Directory 12 Making a call from the Directory 12 Editing in the Directory 13 Deleting items from the Directory 13

Memory keys 14

Saving numbers and names in

memory keys 14 Saving from the display into memory

keys 14 Labeling the memory keys 15 Making calls from memory keys 15 Editing memory keys 15 Deleting memory keys 16 Saving features in memory keys 16 Using feature keys 16

Key Descriptions

Moveable display

Light

Left/right arrows

Sliding panel

Down/up arrows

Number card and lens

Hold

Redial

Dial

Handsfree

Mute

Contrast

1. Change display language 9

2. Set the date and time 9

3. Select the ring tone 10

4. Add a timer key 18

5. Select the dial pad mode 19

Page

Puts the call on hold. Always hangs up a call. Also lets you leave any list such as the Set Options List,

Redial List, or Directory. Allows you to access network features such as Call Waiting. Link is also referred

to as Flash. Lets you access a list of the last ﬁve numbers you dialed. Dials any displayed number. Puts you on handsfree if you haven’t lifted the

handset. Activates the speaker and microphone so you can listen and talk without lifting

the handset. Lets you erase memory keys and delete items in the Directory.

√

∫

Lets you adjust the receiver, speaker, and ringer volume. Memory keys store numbers, names, and features.

Basic Installation

This section contains the information you need to install your 8314 telephone.

Connecting the handset cord

Attach the handset cord .

Attach one end of the handset cord to the handset and the other end to the handset jack.

Connecting the line cord

Attach the line cord in jack number 1, as

shown by 1 .

Attach one end of the line cord to jack number 1 and the other end of the line cord to the wall jack.

To avoid potential electrical shock hazard to personnel or damage to the telephone, use procedures (specifically the AC adaptor and line cord). Substitution of non approved equipment will void the Aastra Telecom Inc.,warranty.

For more information about installation and safety concerns, call 1-800-574-1611

only

the manufacturer supplied equipment and installation

Connecting an optional fax peripheral

For your fax machine, answering machine or modem; attach the line cord in jack number 2 as shown by 2 .

Attach one end of the line cord to jack number 2 and the other end of the line cord to the peripheral.

Connecting the power adaptor

Attach the power adaptor cord

Attach the power adaptor to the base of the telephone, where the warning symbol is marked. Then connect the power adaptor into the closest electrical outlet.

Checking your telephone

When you ﬁrst plug in your 8314, you may see a message asking you to make a language selection. Follow the directions on the display to select one of the languages.

Your telephone also runs a test to ensure that the line cord is connected properly. If the test f ails, the display prompts you to check the line cord. Make sure that all connections are fastened securely.

Desk Mounting

Desk Mount

Lower the stand into the slots on the base of the telephone and slide the stand back until it clicks into the locked position. The excess line cord ﬁts into the stand of the telephone.

Desk Mount

Optional Wall Mounting

Wall Mount

†

Wall Mount

†

Lower the stand into the slots on the base of the telephone and slide the stand back until it clicks into the locked position. The excess line cord ﬁts into the stand of the telephone.

Note:

The Load Number (LN) is 14 and the Ringer Equivalence Number (REN) is 1.4B for the 8314 telephone. Please see the base of your telephone or the Regulations sheet for more regulatory and safety information.

†

We recommend that you use a wall mounting plate, which your local telephone company can install.

Basic Features

Making a call

With the 8314 you can make a regular call or predial a telephone number. Predialing allows you to check the number before it is dialed out. Follow the procedures below to make a regular or predialed call.

To make a regular call:

1. Lift the handset.

2. Enter the number using the dial pad.

To make a predialed call:

1. Enter the number using the dial pad.

2. Lift the handset or press

∂

Answering a call

To answer a call:

1. Lift the handset or press

Putting a call on hold

To put a call on hold and take a call off hold:

1. Make or answer a call.

2. Press

3. To retrieve the call, lift the handset or press

. The display shows that the call is on hold.

Two things can happen if you do not hang up the handset after you have put a call on hold:

• When the call you have put on hold is picked up at another extension, the call remains connected to your telephone and is taken off hold. This means any background noise from your area will be heard by the caller and the other extension.

• If an incoming call is placed on hold and no one at another extension picks up the handset, the telephone will drop the held call after 15 minutes and re-establish dial tone.

Privacy/Extension in Use

If you are on a call and another person on an extension telephone picks up the handset, the set indicator light comes ON and

Extension in use

appears on the display. The light remains ON

until the other person hangs up.

Making a handsfree call

You can dial without using the handset or you can make a regular call and then talk without using the handset.

To dial without picking up the handset:

1. Press

2. Enter the number using the dial pad.

3. When the call is over, press

To switch to a handsfree call:

1. Lift the handset.

2. Enter the number using the dial pad.

3. When the call is answered, press

4. Hang up the handset.

Putting a call on mute

You can turn OFF the microphone so that the caller can’t hear you but you can still hear the caller. This only works when you are on a handsfree call.

To mute a call:

1. Press

2. Without lifting the handset, make a call.

3. To turn off the microphone, press

4. To speak to your caller, press

5. When the call is over, press

cannot hear you. The light beside

between handsfree and mute.

again. You can hear your caller but your caller ﬂashes.

again. Each time you press

, you switch

Using the Redial List

If you do not remember a number you just dialed, you can ﬁnd it in the Redial List. The Redial key shows you a list of the last ﬁve numbers you called. Once you lift the handset, pressing

automatically dials the last number.

To make a call from the Redial List:

1. Press

2. Find the number you wish to call by pressing

3. When the number is displayed, lift the handset or press either

. The display shows the last number you dialed.

–

≠

∂

Telephone Setup

Place your 8314 on a table or Move the sliding panel over to the right hang it on a wall. Then adjust the display. to reveal the Set Options key.

Changing the display language

For changing business requirements, you may wish to change the language of your display messages.

To change the display language:

1. Press the Set Options key.

2. Press

3. Press

–

⁄

once or ⁄ to go directly to the item.

to select the language.

Setting the date and time

You can set the date and time manually. You may have to reset the time and date after a power failure, for Daylight Savings time, and for leap years.

To set the date and time:

1. Press the Set Options key.

2. Press

3. Press ¤ and follow the instructions on the display.

–

or ¤ to go directly to the item.

Turning the ringer ON and OFF

To turn the ringer ON: To turn the ringer OFF:

1. Press the right side of

2. Press the right side of pressing the right hand side until you reach the desired ring volume.

3. Press

ß. 3. Press ß.

√. 1. Press the left side of √.

√. Contin ue

2. Press the left side of √. Continue pressing the left hand side until the ringer is off.

Ringer is OFF appears on the display.

Note: Do not lift the handset while you are turning the ringer ON or OFF.

Setting the ring tone and ringer volume

You can choose one of four different ring tones and set the ringer volume.

To set the ring tone and volume:

1. Make sure that the ringer is turned ON.

2. Press the Set Options key.

3. Press

4. Press

5. Press

– three times or press ‹. ‹ and follow the instructions on the display.

When picking the ring tone, press

√ to adjust the volume.

ß to end only when you are satisﬁed with ring tone and ringer volume.

Controlling the ringer volume

While the telephone is ringing, you can press the left or right side of the volume bar √ for soft or loud ringer volume.

Controlling the receiver volume

While you are on the telephone, you can press the left or right side of the volume bar √ for soft or loud receiver volume.

Controlling the speaker volume

While you are listening through the speaker, you can press the left or right side of the volume bar √ for soft or loud speaker volume.

Memory keys

Saving numbers and names in memory keys

You can save the numbers and names of your customers, business associates, or an yone you call frequently in 8314’s eight memory keys. You can store more numbers and names in the Directory. See the Directory section for more information.

To save a number and name:

1. Press

2. Press the memory key where you want to save the number.

3. Enter the number using the dial pad. You can enter a maximum of 24 digits.

4. Press

5. To skip the name, go to step 6. To enter a name, use the dial pad.

6. Press

7. Label the memory key. (See the diagram on page 15.)

Saving from the display into memory keys

To save from the display:

1. Ensure that a number is on the display. (For e xample , make a call using the dial pad, or use

2. Press

3. Press the desired memory key. If the name was displayed with the number, both are now

4. If no name is displayed, you are prompted to enter one. If you don’t want a name, go to

5. Press

6. Label the memory key. (See the diagram on page 15.)

ß.

Note: If you require a pause (for example, between a telephone number and an access code), press

˙ where you want the pause.

ß.

(See Entering Names on page 12.)

ß.

the Redial List.)

ß.

saved in the memory key.

step 5. To enter a name, use the dial pad. (See Entering Names on page 12.)

ß.

Labeling the memory keys

After programming the memory keys, label them with the supplied blank labels and key

†

caps.

Making calls from memory keys

To call from a memory key: To predial from a memory key:

1. Lift the handset or press

2. Press the memory key with the number you want to dial out.

©. 1. Press the memory key with the number

you want to dial out.

2. Lift the handset or press either

∂ or

©.

Editing memory keys

To edit a memory key:

1. To see its contents, press the memory key.

2. Press

3. If you don’t want to change the number, go to step 4. To backspace and erase digits, press

“.

“. To add digits, use the dial pad.

4. Press

5. If you don’t want to change the name, go to step 6. To add letters, use the dial pad. (See

6. Press

ß.

Entering Names on page 12.) To erase letters, press

ß.

“.

Note: The Live dial pad option must be turned OFF to edit memory keys.

†

Keep key caps and the sliding panel away from small children. These small parts may come off the telephone if it is

dropped.

Deleting memory keys

To delete a memory key:

1. To see its contents, press the memory key.

2. To erase, press

£ twice.

Note: The Live dial pad option must be turned OFF to edit memory keys.

Saving features in memory keys

For easy access, you can save the feature codes of telephone company services in your memory keys. This works well with network features such as Call Forwarding, Call Screen, and Call Return. Some features require an ON and OFF code in two separate keys, while other features are stored on only one key. The following procedures show you how to save both an ON and OFF code.

To save a feature ON code: To save a feature OFF code:

1. Press

2. Press the memory key where you want to

3. Enter the telephone company feature

Read the display to conﬁrm the number. Read the display to conﬁrm the number.

4. Press

5. Enter the feature name using the dial

6. Press

7. Label the memory key. (See the diagram

†

Note:Contact your telephone company or Telecom manager for the appropriate feature codes.

ß. 1. Press ß.

2. Press the memory key where you want to

save the number.

code for turning the feature ON.

†

save the number.

3. Enter the telephone company feature code for turning the feature OFF.

ß. 4. Press ß.

5. Enter the feature name using the dial

pad. (See Entering Names on page 12.)

ß. 6. Press ß.

7. Label the memory key

on page 15.)

†

. (See the diagram

Using feature keys

When a memory key is programmed with a feature code, you can use the memory key to acti vate or deactivate the feature.

To turn a feature ON or OFF:

1. Press the memory key where you stored the desired feature . The display sho ws the f eature name and code.

2. Lift the handset or press either The feature code is dialed out, which turns the feature ON or OFF.

Saving a feature and light in memory keys

You can make the set indicator light come ON when you turn a feature ON and go OFF when you turn that same feature OFF . You can only do this with one feature. This works well with an y service that has separate ON and OFF codes such as Call Forwarding.

For example, you may want the light to remind you that you have turned Call Forwarding ON. To do this, use one key to turn the indicator light ON when you activate the feature. Use the second key to turn the indicator light OFF when you deactivate that same feature. The following procedure shows you how to program a FeatureLight ON and OFF key.

To save a FeatureLight ON key: To save a FeatureLight OFF key:

1. Press

2. Do NOT select a memory key yet.

3. Press the desired memory key. 3. Press the desired memory key.

4. Enter the telephone company feature

5. Read the display to conﬁrm the number. 5. Read the display to conﬁrm the number.

6. Press

7. Label the memory key.

†

Note:Contact your telephone company or Telecom manager for the appropriate feature codes.

ß. 1. Press ß.

2. Do NOT select a memory key yet.

To program the light ON, press

code for turning the feature ON.

⁄.

†

To program the light OFF, press ‚.

4. Enter the telephone company feature code for turning the feature OFF.

ß. 6. Press ß.

7. Label the memory key.

(See the diagram on page 15.)

†

Using FeatureLight keys

To turn a feature and light ON or OFF:

1. Press the memory key where you stored the FeatureLight. The display shows

2. Lift the handset or press either The feature and light turn ON or OFF. (When the feature and light are ON and you’re not using the telephone, the display shows Feature ON as a reminder.)

FeatureLight ON or FeatureLight OFF.

Advanced Features

Adding a timer key

You can program any of the memory keys to be a timer key.

To add a timer key:

1. Press the Set Options key.

2. Press

3. Press

4. Press a memory key.

5. Press

6. Label the timer key. (See the diagram on page 15.)

Using the Call Timer

You can program a memory key to time the length of a call. The timer starts and stops timing each call automatically.

To show the timer on the display:

1. Make or answer a call. The timer starts running automatically.

2. Once on the call, press the timer key.

3. To return to the call information display, press the timer key again.

4. When the call is over, hang up the handset or press

– four times, or press › to go directly to the item. › to add a Timer key.

ß.

The display shows the running time of the call.

®. The timer stops counting.

Note: To show the elapsed time of the most recent call (or last call) when you’re not on a call,

press the timer key.

Deleting a timer key

To delete a timer key

1. Press the timer key.

2. Press

£ twice.

Selecting the dial pad mode

When you select the dial pad mode, you are turning the Live dial pad option on or off. With Live dial pad ON, the telephone automatically dials out and turns on handsfree as soon as you press a dial pad key or a memory key. When Live dial pad is OFF, the telephone is in regular or predial mode. This means after you dial the telephone number you must lift the handset or press either ∂ or © before the telephone number is dialed.

To select the dial pad mode:

1. Press the Set Options key.

2. Press

3. Press

– ﬁve times or press ﬁ to go directly to the item. ﬁ to change the dial pad mode from Live dial pad OFF to ON or ON to OFF.

Display messages and lights

Knowing when you have a message

The 8314’s set indicator light lets you know that your voice mail system has a message for you. The set indicator light ﬂashes slowly and the display shows

Message Waiting

after your voice mail has received a call. Contact your local telephone company to ﬁnd out how you can subscribe to message waiting services.

Viewing multiple display and light messages

When you aren’t using the telephone, there are up to four messages that can be active at any time: date and time, Feature ON, Message Waiting, and Ringer is OFF. When more than one of these messages is active, the display shows the most recent message and ‚ in the bottom right-hand corner. You can view the other messages by pressing ‘. Each time you press ‘, the display shows the next active message and its associated light. You can leave any one of the active messages on the display.

Learning about the lights

The set indicator light also alerts you when another extension is on the line, the telephone rings, or a feature is ON. There are also indicator lights beside the line keys and © to show you the status of the lines and of handsfree and mute.

Set indicator light messages

Feature Light

Call is on hold Indicator light ﬂashes quickly. Extension in use Indicator light is ON. Feature ON Indicator light is ON. Message Waiting Indicator light ﬂashes slowly. Visual Ringing Indicator light ﬂashes very quickly.

Handsfree light messages

Feature Light

Call is on handsfree Handsfree/Mute light is ON. Microphone is muted Handsfree/Mute light ﬂashes quickly.

General display messages

Message What it means

Check line cord

Directory empty Use SAVE to add

Directory full No changes made

Extension in use

Feature ON

Key is locked

Message Waiting

Redial list is empty

Ringer is OFF

…xxxxxxxxxxxxxxx

If there is no dial tone, make sure the line cord and handset cord are attached securely.

The Directory remains empty until you add numbers and names to it.

The Directory has a 50 entry limit. If you want to add an item, delete an item you no longer use.

An extension telephone is using the same line. Wait until the message disappears before making your call. Or, someone is trying to use the same line on an extension telephone.

The FeatureLight ON key has been pressed and the code dialed out. To turn OFF the feature and the light, press the FeatureLight OFF key and lift the handset or press either

The memory key is factory programmed and cannot be erased or reprogrammed. Program a different memory key.

Your voice mail service has received a call for you. To subscribe to voice mail service contact your telephone company.

This appears if you press µ before making an y calls on y our telephone or if power has been interrupted.

The ringer volume is turned OFF for that line. Without lifting the handset, press the volume bar.

The telephone number is longer than the display. The display shows

… and the last 15 digits of the number.

Helpful Hints

The display is in the alternate language.

You can change to the other language by pressing the Set Options key and then ⁄ twice.

The cursor doesn’t move when saving in the Directory.

The number or name is too long. Numbers can be no longer than 24 digits and names can be no longer than 16 characters.

You cannot save a Directory number into a memory key.

You cannot save Directory items into memory keys. Once you are in the Directory, ß can only add an item to the Directory.

There is no information on the display and the ringer volume is low.

Make sure the power adaptor is plugged in a working electrical outlet.

You cannot hear a caller or be heard.

Make sure the handset cord is inserted securely into the jack and make sure the receiver volume is high enough.

The power is out and the display is blank.

8314 still operates as a regular telephone during a power failure. You can dial using the dial pad and you can receive calls, but the other keys and the display do not operate until the power is restored.

The display works but you can’t hear dial tone.

Your telephone lines may be wired differently from the telephone jack. To have a service person correct the wiring, contact your local telephone company or Telecom manager.

The telephone wobbles.

Check that the handset cord is placed in the channel between the stand and the telephone. See the illustration on page 4.

You cannot program a memory key.

Some of the memory keys may be factory-programmed. These keys are locked and cannot be erased or reprogrammed.

Index

Calls 7

holding 7 making 7 muting 8 redial list 8

Date and time 9

setting 9

Desk mounting 6 Dial pad mode

selecting 19

Directory 11

deleting items 13 editing 13 entering names 12 finding items 12 leaving 12 making a call 12 saving numbers and names 11

Display language 9

changing 9

Display messages 21

general 21

FeatureLight keys

saving FeatureLight OFF 17 saving FeatureLight ON 17 using 17

Handsfree 8

making a call 8

Helpful Hints 22 Hold

putting a call on hold 7 taking a call off hold 7

Installation

Language Live dial pad

Memory keys 14

Mute 8

Privacy/Extension in Use 7

Redial list 8

Ring tone 10

connecting cords 4 connecting fax peripheral 5 desk mounting 6 wall mounting 6

see Display language 9 see dial pad mode

cannot program 22 deleting 16 editing 15 labeling 15 predialing from 15 saving a feature and light 17 saving features 16 saving from the display 14 saving numbers and names 14 using 15

making a call 8 using 8

setting 10

Timer key

Troubleshooting

Volume 10

Wall mounting 6

adding 18 deleting 18 using 18

see Helpful Hints 22

receiver ringer 10 speaker 10 turning the ringer off 10 turning the ringer on 10

General inquiries

If you have read the guide and you still have questions, call 1-800-574-1611 in Canada and the USA. In other areas, contact your telephone company.

Aastra 8314 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Basic Features 7

Telephone Setup 9

Advanced Features 18

Display messages and lights 19

Directory 11

Memory keys 14

Key Descriptions

1. Change display language 9

2. Set the date and time 9

3. Select the ring tone 10

4. Add a timer key 18

5. Select the dial pad mode 19

Basic Installation

Connecting the handset cord

Connecting the line cord

Connecting an optional fax peripheral

Connecting the power adaptor

Checking your telephone

Desk Mounting

Basic Features

Making a call

1. Lift the handset.

2. Enter the number using the dial pad.

1. Enter the number using the dial pad.

Answering a call

Putting a call on hold

1. Make or answer a call.

Privacy/Extension in Use

Making a handsfree call

2. Enter the number using the dial pad.

1. Lift the handset.

2. Enter the number using the dial pad.

4. Hang up the handset.

Putting a call on mute

2. Without lifting the handset, make a call.

Using the Redial List

Telephone Setup

Changing the display language

1. Press the Set Options key.

Setting the date and time

1. Press the Set Options key.

3. Press ¤ and follow the instructions on the display.

Turning the ringer ON and OFF

ß. 3. Press ß.

Setting the ring tone and ringer volume

1. Make sure that the ringer is turned ON.

2. Press the Set Options key.

Controlling the ringer volume

Controlling the receiver volume

Controlling the speaker volume

Directory

Saving numbers and names to the Directory

3. Enter the number using the dial pad.

¢. 2. Press ß.

3. Press ¢. If the name is displayed with the number, both are now saved in the Directory.

5. Press ß.

Entering Names

Finding items in the Directory

Making a call from the Directory

Editing in the Directory

Deleting items from the Directory

Memory keys

Saving numbers and names in memory keys

2. Press the memory key where you want to save the number.

Saving from the display into memory keys

Labeling the memory keys

Making calls from memory keys

2. Press the memory key with the number you want to dial out.

Editing memory keys

1. To see its contents, press the memory key.

Deleting memory keys

1. To see its contents, press the memory key.

Saving features in memory keys

ß. 1. Press ß.

ß. 4. Press ß.