AASTRA 7187a User Manual

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User Guide

Aastra 7187a -

analogue telephone

Page 2

Table of Contents

Introduction 3 Important User information 4 Telephone Parts 5 Telephone layout 5 Cable inlets and MW switch 7 Incoming calls 8 Outgoing calls 9 During calls 11 Call forwarding 12 Optional Call handling Features 15 Call Records/Call log 22 Speed Dial Memory 23 Phonebook 24 Caller ID display 25 Phone Setting 27 Alarm function 32 System Dependent Phone setting 33 Telephone Specification 35 Wall Mounting 37

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Introduction

Aastra 7187a is an advanced line-powered analogue telephone. It supports multi-languages, call log, message waiting, telephone book and A-number presentation. This user guide describes the features of the Aastra 7187a when it is connected to MX-ONE Telephony system, Telephony Switch or Telephony server.

The latest version of the user guide can be downloaded from:

http://www.aastra.com

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Important User information

Safety Instructions

Save these instructions

Read these safety instructions before use!

Note: When using your telephone or connected equipment, the following basic safety precautions should always be followed to reduce risk of fire, electrical shock and other personal injury.

• Follow instructions in the equipment's user guide or other documentation.

• Always install equipment in a location and environment for which it is designed.

• Headsets used with this equipment must comply with EN/IEC 60950-1

• Do not make any changes or modifications to equipment without seeking approval

from the party responsible for compliance. Unauthorized changes or modifications could void the user's authority to operate the equipment.

• Do not use the telephone to report a gas leak in the vicinity of the leak.

• Do not spill liquid of any kind on the product or use the equipment near water, for

example, near a bathtub, washbowl, and kitchen sink, in a wet basement or near a swimming pool.

• Do not insert any object into equipment slots that is not part of the product or auxiliary product.

• Do not disassemble the product. Contact a qualified service agency when service or repair work is required.

• Do not use a telephone (other than cordless type) during an electrical storm.

Disposal of the product

Your product should not be placed in municipal waste. Please check local regulations for disposal of electronic products

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Telephone Parts

When you unpack your phone, you should ensure that you have all of the following items. If any part is missing, contact the supplier of your phone

Telephone layout

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Touche Rappel /

Table with Key-symbols

Symbols / Keys

Speed-dial Shift/M0-M7

Navigation keys Touches de

French Spanish German Portuguese Italian

Numérotation abrégée Touche Maj/M0M7

navigation

Teclas programables Shift/M0-M7

Teclas de navegación

Kurzwahl Shift/M0-M7

Navigationstasten

Discagem rápida Shift/M0-M7

Teclas de navegação

Numeri brevi Shift/M0-M7

Tasti di scorrimento

Flash Key

Radial / Pause Key

Goodbye key

0-9, * and # (dial keys)

Volume keys

Mute key

Option Key

PhoneBook Key

Save key

Delete key

Music on hold

Message waiting

Speaker / Headset key

Touche R-Flash

Mise en attente

Touche Au revoir

0-9, * and # (touches de

numérotation)

Touches de réglage volume

Touche secret Act./desactivMicro Touche option Tecla de

Touche d'annuaire téléphonique

Touche de sauvegarde

Touche d'Effacement

Musique d'attente Música en

Message en attente

Haut-parleur / Casque

Tecla Flash R- Taste

Rellamada/ Pausa

Desconectar

0-9, * and # (digitos)

Volumen Lautstärketasten Volume

(Mute) silencio Stummtaste

opciones opción Agenda Telefonbuchtaste

Salvar Speichertaste Salvar Tasto

Borrado Löschtaste

espera Mensaje en

espera

Altavoz / Tecla de manos libre

Flash

Wahlwiederholung / Pausentaste

Ende Taste

0-9, * and # (Zifferntasten)

Optionswahltaste Opções

Musik bei Warten

Nachricht wartet

Lautsprecher / Kopfhörertaste

Rediscagem/tecla de pausa

Desconectar

0-9, * and # (Dígitos)

Mudo Tasto mute

Agenda

Excluir

Música em espera

Mensagem em espera

Alto-falante / Fone de ouvido

Tasto Flash

Bis/Pausa

Tasto Riaggancio

0-9, * e # (Tasti selezione)

Tasti regolazione volume

Tasto opzioni

Tasto Rubrica

salvataggio

Tasto cancella

Musica d’attesa

Messaggio Giacente

Altoparlante/ Cuffia

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Cable inlets and MW switch

Symbols French Spanish German Portuguese Italian

Line socket

OFF / Hi Volt / MW(-) / MW(+)

Headset Jack

Handset Jack

Data Jack

Aastra 7187a Analogue Telephone

Prise ligne téléphonique

ARRET / Haute Tension / MW(-) / MW(+)

Prise pour casque Puerto de

Prise pour combiné Prise pour données

Puerto conneccion de linea DE / Alto voltaje / MW(-) / MW(+)

auricular

Puerto de microtelefono

Puerto de datos

Anschlussbuchse Conector de

linha telefônica

AUS/Spannung/ MW(-) / MW(+

Kopfhörerbuchse Conector do

Hörerbuchse Conector do

Datenbuchse

OFF / Hi Volt / MW(-) / MW(+)

fone de ouvido

monofone Conector de

linha de dados

Presa linea telefonica

OFF/Alta Tensione MW(-) / MW(+)

Presa Cuffia

Presa Microtelefono

Presa dati

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Incoming calls

To answer an incoming call

Lift the handset or press without lifting the handset.

Answer a second call

A call waiting tone will inform you, during conversation that a second call is waiting. You have two options: Option 1:

1. Press to hang up. The new call will be signaled on your phone

2. Lift the handset to receive the call.

Option 2:

1. Ask the party you are speaking with to wait

2. Press and replace the handset. The waiting call will start

ringing.

3. Lift the handset to receive the new call

Press 2 to return to the first call

After finishing the call, replace the handset to receive the first call again

(Sweden, press )

Answer a call from another extension

You can answer a call from another extension from any phone in your office:

1. Lift the handset and call the ringing extension.

You receive a busy tone, press numeric key, 8

(France:4 Sweden 6)

Mute ring signal

Press to mute the ring signal (LED flashing)

Do not disturb, DND

When you activate DND, calls to your extension is not shown. Outgoing calls can be made as usual.

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Activate DND : Lift the handset and press numeric keys * 2 7 #, Press [ ] to hang up. Deactivate DND: Lift the handset and press numeric keys # 2 7 # Press [ ] to hang up.

Goodbye Key

1. During off-hook by handset, press [ ] to process another call.

2. During off-hook by handsfree/headset, press [ ] to hang up.

Call duration timer for incoming calls

A call duration timer for incoming calls starts 5 seconds after “off hook” status is established. The call duration is stored in the call list with the caller ID information

Outgoing calls

Dial and Pre-dial

Dial

Pick up the handset or press for hands free / headset operation. Press numeric keys, (if required also * # or to dial out)

Pre-dial During on-hook, press the keys for the number to be dialed (max. 32 digits). press or key or pick up the handset, the phone will dial out the number in 1,1s.

Call by Handsfree

1. Press and enter the number by using the dial pad.

2. To hang up the phone, press again.

3. When you are in handset mode, you can switch to handsfree mode by pressing .

Call by Headset

1. Insert a headset to the phone

2. Press and enter the number using the dial pad.

3. To hang up the phone, press again.

4. When you are in handset mode, you can switch to headset mode by pressing .

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Redial

1. Press , the display shows the last number you have dialed.

2. There are up to 5 most recent redial number, press or to view the records.

3. Lift the handset or press either or to dial out.

Last External Number Redial

Lift the handset and press numeric key * * *

(Finland and Sweden: * * 0)

Call via the phonebook

1. Press Select SEARCH or press key to enter Phonebook viewing state

Press or to view the records. Hold the / key for 3s could

activate fast scrolling

3. Lift the handset or press either or to dial out.

Dial Back from Call Record

1. Press > CALL RECORD

2. Press or to select call record that you wish to call

3. Lift the handset or press either or

Speed-dial by Memory Keys (M0-M7)

1. Pick up the handset or press

2. Press memory key (M1 to M7) or to dial a number that is stored on

the second level press Shift (M0) + M1 to M7.

Call Back

If a called extension is busy or there is no answer:

At busy tone, Press numeric key 6 press to hang up.

(Finland, France and Sweden: 5).

2. Lift the handset when you are called back.

If all external lines are busy (after dialing the digit or digits to get the line:

2. Dial the external number and press #, press to hang up.

3. Lift the handset when you are called back.

At busy tone, Press numeric key, 6

Cancel call back

Cancel single call back: Lift the handset and press numeric keys # 3 7* , ext number, # Press to hang up

Cancel all callbacks: Lift the handset and press numeric keys # 3 7 # Press to hang up

Aastra 7187a Analogue Telephone

(Finland, France, Sweden: 5).

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Protection (Data Privacy)

Protection allows you to make a call without any disturbances, e.g. intrusion. The feature is automatically cancelled when the call is finished

Lift the handset and Press numeric keys * 41 #

Number presentation restriction

If you do not want your name and number to be displayed to the person you are calling.

1. Lift the handset and press numeric keys * 4 2 #

2. Dial the number

Call duration timer for out going calls

A call duration timer for outgoing calls starts 5 seconds after “off hook” status is established. The call duration is stored in the call list with the caller ID information.

During calls

Mute

1. When a call is in progress, press to mute (LED flashing).

2. To speak to the caller, press again (LED off).

Mute with music/Music on hold

1. When a call is in progress, press to hold the call (LED on).

2. Press again or toggle the hook switch to resume the call (LED off).

Inquiry

1. When a call is in progress, press

2. Call 3rd party and wait for an answer

3. Return to the first call by pressing, 2

Refer back (Switch back) Press, 2 to refer back to the other party

(Sweden: )

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Transfer

1. When a call is in progress, press

Call 3rd party and wait for an answer. Replace the handset

before or after the answer

Conference

1. When a call is in progress, press,

3. After answer, press numeric key 3 Repeat the procedure to add more conference members (max 7 members)

Call 3rd party

Hold / Park a call

1. When a call is in progress, Press and press to hang up

2. Lift the handset to resume the call on your own extension

To resume the call from on another extension:

1. Lift the handset

2. Call the extension where the call was put on hold

3. Press numeric key 8

(France: 4. Sweden:6)

Call forwarding

Diversion

If you do not want to be disturbed or will be out of office, you can have all calls to your extension diverted to a preprogrammed answering position. During diversion you will hear a special dial tone. You can still make calls as usual. Diversion can be made direct, on no answer, on busy or to another information service facility.

Order direct diversion from your own extension

The call can be diverted to an individual position or up to three determined common answering positions (depending on the type of the incoming call). Pre-programmed by your system administrator.

Cancel diversion from your own extension:

Lift the handset and Press numeric keys * 21 #

Press to hang up

Lift the handset and press numeric keys # 21 #

Press to hang up.

(UK: *2# )

( UK: # 2 # )

Diversion when there is no answer

1. Lift the handset and Press numeric keys * 211 #

Norway: *61# )

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2. Press to hang up

Cancel diversion when there is no answer:

1. Lift the handset and press numeric keys # 211 #

( UK: #61# )

2. Press to hang up.

Diversion when the caller receives a busy tone

1. Lift the handset and Press numeric keys * 212 #

Norway: *67# )

(Finland and

2. Press to hang up

Cancel diversion when the caller receives a busy tone:

1. Lift the handset and press numeric keys # 212 #

( UK: # 67 # )

2. Press to hang up.

Internal Follow me

All calls to your extension are diverted to an extension of your choice, within the private network. For example, when you are working in another room and want your calls to follow you to that answering position. When your telephone has Follow-me you can still make calls from it as usual. As a reminder that your telephone has Follow-me, you will hear a special dial tone each time you lift the handset to make a call.

Ordering Follow-me from your own phone

1. Lift the handset (dial tone) and press numeric key * 2 1 *

2. Dial extension number of the answering position and press #

(Special dial tone)

3. Press to hang up

Canceling Follow-me from your own phone

1. Lift the handset (special dial tone) and press numeric key # 21 #

(ordinary dial tone)

(UK:#2# )

2. Press to hang up

Ordering Follow-me from another phone You can order Follow-me of your own extension number from another telephone. The first step is to allow that Follow-me is permitted to be done from another telephone. Do the following from your own telephone:

1. Lift the handset (dial tone) and press numeric keys * 2 1 *

2. Dial own extension number and press #

3. Press to hang up

(UK:*2* )

( UK:*2* )

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To order Follow me from another telephone:

1. Lift the handset (dial tone) and press numeric keys * 2 1 *

2. Dial own extension number * the extension number of the new

answering position # (special dial tone)

3. Press to hang up

Canceling Follow-me from another phone

1. Lift the handset (dial tone) and dial # 21*

2. Dial own extension number # (dial tone)

3. Press to hang up

Ordering Follow-me remotely

With this feature you can order follow-me of any extension number from any telephone. The prerequisite is that all the involved telephones have the right service profileTo order remote programming of follow-me, do the following:

1. Lift the handset (dial tone) and press numeric keys * 2 1 *

)

2. Extension number to divert * extension number of the new

answering position #

3. Wait for special dial tone

4. Press to hang up

Canceling Follow-me remotely

To cancel remote programming of Follow-me from another telephone than the telephone with diverted number:

1. Lift the handset and wait for the dial tone

2. Press numeric keys # 2 1 *

3. Dial diverted extension number and press #

Press to hang up

( UK:*2* )

( UK:*2*

External Follow me

1. Lift the handset and press numeric keys * 2 2 #

2. Dial external line code and external number press # press to hang up

Cancel: Lift handset and press numeric keys # 2 2 # Press to hang up

General Cancelation

Cancel all activated features: Lift the handset and Press numeric keys # 0 0 1 #

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Optional Call handling Features

The features below may not be available in your telephony system. Please contact your system administrator for information.

Free seating

1. Log on: Lift the handset and press numeric keys *11*

2. Dial Authorization code and press numeric key * Own extension number, press #

Log off: Lift handset and press numeric keys #11# press to hang up

Personal Number

With the personal numbers and profiles feature you can be reached on your normal office phone number even if you are out of the office. A search profile (1-5) can be designed to fit the situation (in the office, traveling, at home, and so on). Both internal and external phone numbers can be used in a profile. Your search profile is programmed or modified by system administrator.

When the feature is activated, incoming calls are transferred to selected phones or back-up services in the order that you choose. If an answering position in the profile is busy, the call can be transferred to another predefined position in the profile (Voice Mail or a colleague). You can handle the profiles from your own office phone. How to do this is described in this section (an operator can also assist you). You can also use any of the Personal Assistant applications if available. Contact your system administrator for more information. When out of the office, the feature Direct Inward System Access (DISA) can be used, if available in your system. How to use DISA is described in this section.

Activate or change profile from own extension

1. Lift handset and press numeric keys *1 0 * ( 1- 5 ) #

2. press to hang up

Canceling a profile from your phone

1. Lift handset and press numeric keys #10#

2. Press to hang up

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Voice Mail

Enter your mailbox:

1. Lift handset and dial the voice mail number and follow recorded

instruction. Note: if the number to the voice mail system has been programmed on the

message waiting key you can also press that key to enter the mailbox

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Call Waiting

If you urgently wish to contact a busy extension or external line, you can notify the extension by a call waiting signal:

1. At busy tone, press numeric key, 5

2. Wait on line on line

( Finland, France: 6 Sweden:4).

Account Code

This feature is used to charge a call to an account number or to prevent unauthorized calls from your phone. The account code can have 1-15 digits.

1. Lift handset and press numeric key * 6 1 * account code #

2. Dial the digit or digits to get an external line and the external

number.

Absence Information

The absent information is used to inform the caller why you are absent and when you will return. Contact your system administrator regarding the available absence codes.

With return date and time

1. Lift the handset and press numeric key * 2 3 *

2. Enter absence code (0-9) and press numeric key *

3. Enter the date or time (MMDD) or time (HHMM), press # Cancel: Lift handset and press numeric key # 2 3 #, press to hang up.

Without return date and time

1. Lift the handset and press numeric key * 2 3 *

2. Enter absence code (0-9) and press numeric key # Cancel: Lift handset and press numeric keys # 2 3 #, press to hang up

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Order for another extension:

1. Lift the handset and press numeric key * 2 3 0 *

2. Dial the extension number and press *

3. Enter the absence code (0-9), press * Enter date or time (MMDD) or time (HHMM), for the other persons return, Press #, press to hang up.

Cancel: Lift handset and press numeric key #230* Dial extension number and press #, press to hang up

Parallel Ringing

This feature makes it possible for an incoming call to ring on several phones simultaneously and for the call to be answered on any of the phones. The feature requires all the phones involved to be defined in a parallel ringing list.

To disable the parallel ringing temporarily:

1. Lift the handset and press numeric key * 2 1 *

To restore Parallel Ringing: Lift the handset and press numeric key # 21 #, press to hang up.

Dial extension number and press, #, press to hang up.

Intrusion on a busy extension

You can intrude on an ongoing call on a busy extension:

Lift the handset and Press numeric key 4, Before the intrusion a warning tone is sent to the parties in the ongoing call.

(France and Sweden: 8)

Group features

Group Call – pick - up In a call-pick-up group, any member can answer any individual call to group member.

Lift the handset and Press numeric key 8 to answer the call

Sweden: 0)

(Finland and

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Common bell group Calls are signaled on a common bell Lift the handset and Press numeric key, 8, to answer the call

Sweden: 0)

(Finland and

Group hunting As a member of a group of extensions that is called by a common number, you can temporarily leave the group.

1. Lift the handset and Press numeric key * 2 1 *

( U.K: *2*)

2. Dial your own extension number and press #, press to hang up

To re-enter the group:

Lift the handset and press numeric keys # 21 #, press to hang up

(UK:#2#)

If you are authorized, you can divert all calls to a group, to another extension or another group:

1. Lift the handset and press numeric key * 2 4 *

2. Dial number of the group to be diverted, Press numeric key *

3. Dial extension number to the new answering position, press #

press to hang up

To cancel the diversion:

1. Lift the handset and press numeric key # 2 4 *

2. Dial the number of the group that has been diverted

3. Press numeric key #, press to hang up

Direct inward system Access - DISA

If you are assigned to use this feature and you are working externally, you can call your office and get access to an external line in order to make business calls.

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With common authorization code:

1. Lift the handset and call the DISA feature in your office.

2. You receive dial tone, press numeric key: * 7 2 *

3. Dial the authorization code and press numeric key #

4. You receive a dial tone, Dial external number

With individual Authorization code:

1. Lift the handset and call the DISA feature in your office.

2. You receive dial tone, press numeric key: * 7 5 *

3. Dial the authorization code and press numeric key *

4. You receive a dial tone, Dial external number, press *

5. Dial your own extension number and press #

6. You receive a dial tone. Dial external number

Authorization code, Common

If you are authorized to use a common authorization code (1 to 7 digits) you can temporarily change any phone used within the telephone system to the authority level connected to this code.

For a single call:

1. Lift the handset and press numeric key * 7 2 *

2. Enter authorization code and press #

3. You receive a verification tone, Dial the digit or digits to get an external line and the external number.

To open an extension for several calls:

1. Lift the handset and press numeric key # 7 3 *

2. Enter authorization code and press #

3. You receive a verification tone.

To lock an extension:

1. Lift the handset and press numeric key * 73*

2. Enter authorization code and press #

3. You receive a verification tone.

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Authorization code, individual

If you are authorized to use an individual authorization code (1-7 digits, affiliated to your own extension) you can lock your own extension to a common authority level, e.g. when out of the office. You can also temporarily change any other phone used within the telephone system to the same authority level as you have on your own phone. The individual code can be changed from your own extension.

To lock the phone:

1. Lift the handset and press numeric key * 76 *

2. Enter authorization code and press #

3. You receive a verification tone.

To make calls with your authority level when your phone is locked:

1. Lift the handset and press numeric key *75 *

2. Enter authorization code and press #

3. Dial the digit or digits to get an external line and the external number.

To open your phone:

1. Lift the handset and press numeric key # 76 *

2. Enter authorization code and press #

3. You receive a verification tone.

To assign your own authority level to another phone: Lift the handset and press numeric key * 75 *

1. Enter authorization code and press *

2. You receive verification tone

3. Enter your own extension number and press #

4. You receive verification tone, Dial the digit or digits to get an external line and the external number.

To change your individual authorization code: Lift the handset and press numeric key * 74 *

1. Enter old authorization code and press *

2. Enter new authorization code and press #

3. You receive verification tone.

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Call Records/Call log

View Call Records

Press or scroll the list. Hold the key for 3 s could activate fast scrolling

Press or to scroll the list. Hold the / key for 3s could activate fast scrolling.

To view the call categories:

1. Press > CALL RECORD

2. Press or

3. Select category “

4. Press or to view the calls list.

5. Press or to scroll the list. Hold the / key for 3s could activate fast scrolling

MISSED CALL” / “DIALED CALL”/”ANSWERED CALL”

Delete Call Records

1. When you will see ‘DELETE?’ press to confirm or or to cancel the deletion.

2. If you want to delete ALL the records, press and hold for 3 seconds.

3. When you will see ‘DELETE ALL?’ press to confirm or or to cancel the deletion.

Note: If the phone was locked, you need to enter the password for deleting the phonebook entries and speed dial memories (see “Set Lock State”).

Save One-touch / Two-touch memory / Phonebook from Call Records

1. Select the call record that you wish to save. Press to confirm

2. input the Name and press twice

3. The display shows ‘M? ? ’, press (M1-M7) or SHIFT+(M0-M7) or to save

Dial Back from Call Records

1. Select the call record that you wish to call.

2. Lift the handset or press either or

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Area Code Filter

If area code was set (see “Area code setting”), the phone will compare and filter the initial digits of the incoming number

An example:

The area code was set “755”.

If the incoming call’s number is “755-12345678”, then caller ID will be displayed “12345678” while “755” will be filtered.

Note: Only numbers with 7 digits or longer could be filtered the area code. Otherwise the complete number with area code will be displayed

Speed Dial Memory

There are seven keys (M1-M7) for storing frequently used number. You can store two numbers per key by using (shift+M1-M7)

Save a Memory

1. Replace the handset on the phone

2. Press memory key (M1 to M7) or “second level” memory keys (Shift + M1 to M7)

3. Press and enter the name to be saved

4. Press and enter the number to be saved

5. Press key again to complete saving

Note: For some rare conditions it may be useful to insert a pause between e.g. the area code and the phone number. To do this; enter the area code, press the pause key and then continue with the telephone number.

Dial from a Memory key

1. Pick up the handset or press

2. Press memory key (M1 to M7) or “second level” memory keys (Shift + M1 to M7) to be dialed

Delete Memory

1. Replace the handset on the phone

2. Press memory key (M1 to M7) or “second level” memory keys (Shift + M1 to M7) to be deleted

3. Press and you will see ‘DELETE?’, then press to confirm the deletion

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Note: If the phone was locked, you need to enter the password for deleting the phonebook entries and speed dial memories (see “Set Lock State”).

Phonebook

Explore Phonebook

1. Press , the display shows “SEARCH”.

Search the Phonebook

1. Select SEARCH and press key to enter Phonebook viewing state

2. Press or to view the records. Hold the / key for 3s will

3. Lift the handset or press either or to dial out.

Press or to select “SEARCH” or “ADD”.

activate

fast scrolling.

number keys. Pressing dialing key 2 (=“abc”) once will return the first contact starting with letter “A”, pressing twice the first name on “B” will be presented and so on.

It is also possible to view the phonebook by using the

Add Contact to Phonebook

1. Select ADD and press key to enter into Phonebook modification state.

2. Enter the name you wish to record and press to save.

3. Enter the number using the dial pad and press to save.

Note: Pressing in phonebook entry mode is the same as “back space”.

Protect Memories It is possible to set a password in the telephone for speed dial memories and phone book entries. Please see “Set Password” found below under the paragraph for “Phone setting”.

Delete Contact in Phonebook

1. In Phonebook viewing state, press or to find the record you want to delete.

2. Press and you will see ‘DELETE?’, and then press to confirm the deletion.

3. If you want to delete all the records, press for 3 seconds. Then you will see ‘DELETE ALL?’, and then press to confirm.

Note: If the phone was locked, you need to enter the password for deleting the phonebook entries (see “Set Lock State”).

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Caller ID display

After receiving a new incoming call, the number will be displayed on the LCD and hold for 10s, during this time, if received another new call, it will continue to display for 10s and then display the new corresponding call.

The Caller ID information is presented in the display and includes alpha numeric presentation of [Number], [Name], [Time] and additional information indicated with the Icons shown below.

= Repeat call

= New missed call

= Missed call

= Received call

The display below indicates where in the display the Caller ID information is presented.

Call Record/Call log Information

The above mentioned information related to incoming and out going calls is stored in the Call Records memory. If the record is full, the next incoming call will replace the oldest record one by one.

After viewing new missed incoming calls, the icon will disappear, and missed icon will be shown

When there is new call, the new call indicator LED will flicker. Pick up and the record will become received calls.

Aastra 7187a Analogue Telephone

Page 26

Shortcut key to view records When the phone is in idle, press or to view all the call records.

The call details are displayed below:

Note: “12:00” indicate the call’s time and 9/3 indicates the date. Either one of the icons can be displayed depending on the status for the call.

Call duration time The call duration is presented in the bottom row. In the picture below 00:06

indicates that the duration of this outgoing call was 6s.

Aastra 7187a Analogue Telephone

Page 27

Phone Setting

Display Menu

- Press to enter into main menu.

- Press or to scroll up and down for different options.

- Press or to enter the submenu / confirm selection.

- Pressing to visit the previous menu

- Press to exit the menu

Main menu

PHONE SETTING

CALL RECORD

Submenu Settings Default

SET LANGUAGE

RING VOL OFF / LOW / HIGH HIGH RING MELODY RING 1 ~ 8 RING 1 SET HANDSET VOL 1 ~ 4 3 SET HANDSFREE VOL 1 ~ 8 7 SET PASSWORD 4 digits combination 0000 SET LOCK STATE LOCK / UNLOCK UNLOCK LCD CONTRAST 1 ~ 4 2 SET FLASH TIME 100ms / 200ms / 300ms /

SET TIME/DATE 24H, MM/DD 00:00, 01/01 DATE FORMAT MM/DD or DD/MM MM/DD TIME FORMAT 12/ 24 HOURS 12H LOCAL AREA CODE 3 ~ 5 digits combination - - - - MISSED CALL

DIALED CALL ANSWERED CALL (View only)

English, Italiano, Português, Deutsch, Español, Français

400ms / 600ms / 900ms

(View only) (View only)

ENGLISH

100ms

ALARM CLOCK 24H

ALARM SETTING

Aastra 7187a Analogue Telephone

ALARM ALARM

INTERVAL ON/OFF

5/ 10 / 15 / 30 min ON/OFF

00:00

10 min

OFF

Page 28

Settings

Set Language

1. Press > PHONE SETTING > SET LANGUAGE

2. Press or to choose the favorite language (English, Italiano,

Português, Deutsch, Español, Français)

3. Press or to confirm

Set Ring Volume

1. Press > PHONE SETTING > RING VOL

2. Press or to adjust the ringer volume (OFF / LOW / HIGH )

3. Press or to confirm

Set Ring Melody

1. Press > PHONE SETTING > RING MELODY

2. Press or to choose ring melody (MELODY 1 to 8 )

3. Press or to confirm

Set Handset Volume

1. Press > PHONE SETTING > SET HANDSET VOL or Pick up the

handset

2. Press or to adjust the volume on the handset.

Handset Volume Display Icon

Level 4 (max) Level 3 Level 2 Level 1 (min)

▂ ▄ ▆ ▆ ▂ ▄ ▆ ▂ ▄ ▂

3. Press or to confirm

Page 29

Set Handfree Volume

1. Press > PHONE SETTING > SET HANDSFREE VOL or Press to activate handsfree

2. Press or to adjust the volume on handsfree loudspeaker.

Handfree Volume Display Icon

Level 8 (Max.) Level 7 Level 6 Level 5 Level 4 Level 3 Level 2 Level 1 (Min.)

▂ ▂ ▄ ▄ ▆ ▆ ▆ ▆ ▂ ▂ ▄ ▄ ▆ ▆ ▆ ▂ ▂ ▄ ▄ ▆ ▆ ▂ ▂ ▄ ▄ ▆ ▂ ▂ ▄ ▄ ▂ ▂ ▄ ▂ ▂ ▂

3. Press or to confirm

Set Headset Volume

1. Plug in the headset

2. Press

3. Press or to adjust the volume on the handset.

Headset Volume Display Icon

Level 4 (max) Level 3 Level 2 Level 1 (min)

▂ ▄ ▆ ▆ ▂ ▄ ▆ ▂ ▄ ▂

4. Press or to confirm

Factory Reset

1. In idle mode, Press

* # 0 6 *

2. Press:

3. Press to confirm reset

Page 30

Set Password - Configuration lock

The activation of the protection lock in the telephone is done in two steps: First a four (4) digit password is defined by the user. Then the lock state must be selected.

1. Press > PHONE SETTING > SET PASSWORD

2. Press numeric keys to input the OLD password (default – ‘0000’)

3. Press or to confirm the OLD password

4. Press numeric keys to input the NEW password

5. Press or to confirm the NEW password

6. Enter the NEW password again for reconfirmation

7. Press or to complete the setting

Set Lock state

The lock state protects the content of the phone book and speed dial memories. It is possible to lock and unlock the protection function

1. Press > PHONE SETTING > SET LOCK STATE

2. When the display shows “ENTER PASSWORD”, enter the password

If the phone was locked:

1. The display shows “UNLOCK?”

2. Press or to unlock / Press or to quit without change

If the phone was unlocked (default):

1. The display shows “LOCK?”

2. Press or to lock / Press or to quit without change

Note: The phone was default unlocked. While the state is changed to ‘LOCK’, you need to enter password for deleting the speed dial memory keys and phonebook entries that are lock protected (see “Menu Operation”)

LCD Contrast

1. Press > PHONE SETTING > LCD CONTRAST

2. Press or to adjust the display contrast

3. Press or to confirm

Page 31

Set Time/Date

1. Press > PHONE SETTING > SET TIME/DATE

2. Press or to adjust the “time”

3. Press or to confirm

4. Press or to adjust the “date”

5. Press or to confirm

Date Format

1. Press > PHONE SETTING > DATE FORMAT

2. Press or to select the date format (MM/DD or DD/MM)

3. Press or to confirm

Time Format

1. Press > PHONE SETTING > TIME FORMAT

2. Press or to select the time format (12 Hours or 24 Hours)

3. Press or to confirm

Area code setting

1. Press > PHONE SETTING > LOCAL AREA CODE

2. Press or to set each digit

3. Press to confirm and move to next digit setting. The area code can be set in maximum 5 digits combination

4. After finishing the setting press twice or move to the last digit and leave

Page 32

Alarm function

The telephone has a built in alarm that can be used e.g. as a wake up alarm. The real time clock in the telephone is used. The alarm function is set by stetting the alarm time.

When the alarm is sounding, press or just lift the handset and the alarm will be turned off.

If the signal is not shut off manually it will keep on alarming for the whole alarm duration time.

The preset time will remain active until the alarm function is deactivated.

Alarm Setting

Alarm clock

The alarm clock should be set as 24H, HH/MM and phone should then activate the alarm in 5 sec after the local clock reached the set time in alarm clock

1. Press > ALARM SETTING > ALARM CLOCK

2. Press or to adjust the time

3. Press or to confirm

Alarm interval

Options for selecting the desired alarm interval:

1. Press key > ALARM SETTING > ALARM INTERVAL

2. Press or to select the alarm interval (5 / 10 / 15 / 30 min; default 10 min)

3. Press or key to confirm

Alarm ON/OFF

1. Press key > ALARM SETTING > ALARM ON/OFF

2. Press or to select ON / OFF to enable / disable the alarm

3. Press or key to confirm

Page 33

System Dependent Phone setting

Message Waiting Memory (MWM

The message waiting memory normally stores the number to reach the voicemail box

)

Save MWM

1. Place the handset on the phone and press

2. Press and enter the number to be saved

3. Press key again to complete saving

Dial from a MWM

1. Pick up the handset or press ‘Speaker/Handset’

2. Press the

Delete MWM

1. Place the handset on the phone

2. Press

3. Press

Message Waiting LED

When there is a message, the message waiting LED will be lighted ON or flashing in blue.

When there’s message waiting to be read, the message waiting LED will be lighted ON or flashing in red.

The Message Waiting switch (at the back of the phone) is used to select the appropriate MW mode (HV / + / -). Please check the MW type of the connected PBX to work with the phone. Select “OFF” on the MW switch to deactivate the message waiting function.

If the LED is steady active, change the message waiting switch position.

Page 34

Set Flash time

Some systems require a different flash time for the flash key. To change the flash time, proceed as follows:

1. Press > PHONE SETTING > SET FLASH TIME

2. Press or to select the needed flash time

3. Press or to confirm

Parameter

Programming key

sequence

Lock

Protecte

Valid Settings

Default

Set flash

time

[save]+[#]+[0]+[1]+[#]+[X]+[#

]

Yes 1: 100ms

2: 200ms 3: 300ms 4: 400ms 6: 600ms 9: 900ms

100ms

Page 35

Telephone Specification

Professional Telephone Single line

Signaling

Market Certification Europe (CE)

Body Color Dark grey

Features

Language Support (Display) English, Italian, Portuguese, German, Spanish, French

Visual indicator for incoming call Flashing LED

DTMF dialing Yes

Phone book Stores 100 telephone numbers

Last number Redial Yes

Main Characteristics

Analog (DTMF)

Flash function (R)

Programmable flash time

Hearing aid compatible Yes

Volume control

Microphone Mute Yes

Music on Hold

Call Waiting indication

Message Waiting (MW )

Caller ID display

Call List: Incoming and missed calls 50 call records/call list

Call List: Outgoing calls 50 call records

Reset calling/redial list Erase content

Call Timer Yes

Real time clock Yes

Alarm clock Yes

Moth / Date presentation Yes

Delete calling/redial list Yes

Handsfree Loudspeaker or Default (Headset disabled)

Head set pre-set mode (Hands free disabled)

Configuration Lock (4-digit pass-code) speed-dial memory and phone book content

Ringer melody 8 types

Ringer volume 2 levels

Ringer silence Yes

Memory protection with pass word Yes

Data port For connecting the PC to the telephone line

100 ms (default), 200 ms, 300 ms, 400 ms, 600 ms, 900 ms

4 alternatives supported: MW+/MW-/HV/Off

FSK and DTMF signaling – according to selected parts of ETSI

100 ms (default)

Handset / Headset (4 levels)

Handsfree (8 levels)

Yes

EN300 659-1, -2, -3

Page 36

Hardware

LCD Display

Speed dialing keys 8

Memory card 1

Redial/Pause 1

Flash key (R) 1

Mute key with LED 1

Handsfree / Headset pre-set key with LED 1

Hold key with LED 1

MW with LED indicator 1

Volume control 2

Save 1

Call list key 1

Delete key 1

Line 3: 16 characters (5x7 dot matrix)

Line 1: Functional icons

Line 2: 16 digits (7-segment)

)

Goodbye key /Hang up 1

Handset receiver Electro-dynamic

Microphone Electret

Tone ringer Piezo type

Headset interface 1

Data port 1

Wall mounting Yes

Accessories

Connection cable, RJ11/ RJ45

Number card 1 pcs (not included)

1 pcs, 2 meters (not included)

Page 37

Wall Mounting

Page 38

No parts of this publication may be reproduced, stored in retrieval systems, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without prior written permission of the publisher except in accordance with the following terms.

When this publication is made available on Aastra media, Aastra gives its consent to downloading and printing copies of the content provided in this file only for private use and not for redistribution. No parts of this publication may be subject to alteration, modification or commercial use. Aastra will not be liable for any damages arising from use of an illegal modified or altered publication.

Trademark

Aastra is a registered trademark of Aastra Technologies Limited. All other trademarks herein are the property of their respective owners.

Disclaimer

While every effort has been made to ensure accuracy, Aastra will not be liable for technical or editorial errors or omissions contained within this documentation. The information contained in this documentation is subject to change without notice.

Declaration of conformity

Hereby, Aastra Telecom Sweden AB, Box 42214, SE-126 17 Stockholm, declares that this telephone is in conformity with the essential requirements and other relevant provisions of the European Directive 1999/5/EC (R&TTE Directive).

Details to be found at www.aastra.com/sdoc

AASTRA 7187a User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual