AASTRA 630d User Guide
Aastra Business Communication
Solution
Aastra 630d
User’s Guide
Supported platforms:
Aastra 415
Aastra 430
Aastra 470
This user's guide describes the functions, the configuration, and the use of the Aastra 600d.
eud-1292_en / 1.0 – R1.0 – © 01.2011
Operating and display elements
Operating and display elements
Operating elements
Key Press In the state... Description
1 Loudspeaker
2LED indicator LED as per Table in Chapter "Indica-
3Display
2 eud-1292/1.0 – R1.0 – 01.2011
tor LED signals", page 27
Operating and display elements
Key Press In the state... Description
4Side keys + / - short • Idle state
Middle side key short all states Excute configured call number
long Idle state Configure side key
5Left
softkey/foxkey
short • Idle state
• In a connection
•Menus
• Call up the phone number
• Adjusting the volume
• Call up complete menu
• Executes displayed function
above key.
Middle
softkey/foxkey
Right
softkey/foxkey
6Loudspeaker keyshort • Idle state
7 Correction key short • Editor
short • Idle state
short • Idle state
approx. 2 seconds
each
•Menus
•Menus
Idle state Configure key
• In a connection
•Menu
• Call up configured call number
• Executes displayed function
above key.
• Call up configured call number
• Executes displayed function
above key.
• Activate/deactivate open listening
• Activate/deactivate open listening
• Delete the last character
• Scrolling back through the menu
eud-1292/1.0 – R1.0 – 01.2011 3
Operating and display elements
Key Press In the state... Description
8 Navigation key
top • Idle state
•Lists
right • Idle state
•Menu
•Editor
•Lists
bottom • Idle state
•Lists
left • Idle state
•Menu
•Editor
•Lists
9Call key short • Idle state
•Lists
10 End key short • In a connection
•Menu
•Editor
long Idle state Activate/deactivate phone
11 Key block short • Idle state
•Editor
Key 2 long Idle state Switching system
• Call up activated features
• Navigation
• Call up complete menu
• Goes forward one step in the
menu
• Navigate cursor
•Call up details
• Call up phone book
• Navigation
•Call up profiles
• Scrolling back through the menu
• Navigate cursor
•Call up redial list
• Dial select call number
•Ending a call
• Back to idle state
• Exit editor without changes.
• Digit input
• Characters as per Table in Chapter
"Digit keys", page 23
Key 5
12 Asterisk key short Idle state, Editor * input
long Idle state Calling up the service menu
long Idle state, for
incoming call
Activate/deactivate ring tone
4 eud-1292/1.0 – R1.0 – 01.2011
Operating and display elements
Key Press In the state... Description
13 Hash key short Idle state, Editor # input
long Idle state Activate keylock
14 Headset connec-
tion
15 Microphone
16 USB connection
17
18
Hotkey
SOS key
short all states
short or hold
down
•Idle state
•With locked
keypad
• List of 6 configurable phone numbers
•Configure hotkey
Call up the preconfigured emergency number
eud-1292/1.0 – R1.0 – 01.2011 5
Operating and display elements
Display symbols
Radio link quality
Very good Good
Disruption probable Phone calls not possible
State of charge
Charge state 61-100 % Charge state 31-60 %
Charge state 11-30 % Charge state 6-10 %
Charge state 4-5 % Charge state 0-3 % (flashing)
Notes:
• If the battery is completely discharged when the phone is placed in the charging
bay, there will be no display initially until the battery has reached a certain charge
level. This may take several minutes and does not mean there is a malfunction.
• Even when the phone is switched off, the battery will still slowly discharge.
• When the battery capacity is almost exhausted, a series of warning beeps sounds.
This warning can be disabled, see Chapter "Setting up a profile", page 73. If you
are making a call, you have approximately five minutes' talk time left before the
handset switches itself off.
• The state of charge is also available via the service menu: Press key 5 and hold it
down for a moment.
System registrations
Phone registered in system A, B, C, or D
and ready for use (only displayed when
phone is registered on more than one
system)
6 eud-1292/1.0 – R1.0 – 01.2011
Operating and display elements
Status information
Incoming call Incoming call forwarded
Call forwarding activated Call Forwarding on No Reply activated
Search mode Entries in call list
More softkeys available
New voice mail Voice mail retrieved
Voice mail greeting with possibility to
leave a voice message
New text messages Read text messages
Ringing tone deactivated Activate discreet ringing
Call key activated
Announcement
Room monitoring activated Room monitoring is triggered
Headset mode activated Microphone deactivated
Call parked Keypad locked
Bluetooth activated Bluetooth headset connected
Alarm Appointment call
Voice mail greeting without possibility
to leave a voice message
Loudspeaker/hands-free mode activated
eud-1292/1.0 – R1.0 – 01.2011 7
Operating and display elements
Status information
About Warning
Not permitted
Phone book
Name Private phone number
Business phone number Mobile phone number
Presence state
Available (default) Absent
Meeting Busy
Not available
Alarm status information
Man-down alarm
No-movement alarm
Escape alarm Escape alarm temporarily deactivated
Man-down alarm temporarily deactivated
No-movement alarm temporarily deactivated
8 eud-1292/1.0 – R1.0 – 01.2011
Safety
Safety Information
Failure to observe this information can be hazardous and infringe existing laws.
Medical equipment
The cordless phone must not be used near medical equipment, such as pacemakers or
hearing aids.
Availability of telephone connections
Do not rely on your cordless phone as your only means of communication in emergency
or critical situations. Availability cannot always be guaranteed.
The device will be inoperable when mains power of the communications system fails.
Risk of explosion through sparking
On premises subject to explosion hazards only use ATEX models specially approved for
that purpose.
Hands-free mode and Ringing tone
Do not hold the cordless phone up against your ear in hands-free operation and during
ringing tone, as the volume is then very high. The default setting for ringing loudness
meets regulatory requirements. It is recommended the default setting is retained.
Mains power
Use the original power supply only (ID: 23-00-1061-00). Connect the power supply only
to power sources that conform to the indications on the power supply.
Maintenance
Make sure all installation and repair work is carried out by a specially qualified technician. Do not touch the charging contacts with sharp, metallic, and/or greasy objects.
Always use a soft, moistened, or antistatic cloth to clean your device. Do not use chemicals or other chemical products.
1
20
5
eud-1292/1.0 – R1.0 – 01.2011 9
Cost control and Data protection
You should protect your phone with a PIN so that no-one can make phone calls at your
expense. A code will also protect your personal settings. When carrying the handset
around, you should lock the keypad so it cannot be accidentally activated.
Ambient conditions
Do not operate the device outside the temperature range of +5 °C to approx. +40 °C.
Avoid direct sunlight and other sources of heat.
Protect your device against the wet, excessive dust, corrosive liquids and steam.
Do not expose your device to electromagnetic fields (electric motors, household appliances). The speech quality could be affected. To prevent interference, avoid placing your
handset in the immediate vicinity of computers, radios, TV sets, VCRs, and other telephone sets.
Safety
Disposal
Be sure to dispose of your device, batteries and its packaging in an environmentally
compatible way. Electrical equipment does not belong in domestic waste. Deposit it at
a return centre.
Accessories
Use original accessories or specifically approved accessories only. The use of other
accessories may decrease performance or pose a risk to your health or safety.
Dealing with batteries
Please observe the following rules and regulations when dealing with batteries:
General rules when dealing with batteries
• Never tamper with or dismantle batteries.
• Never immerse the batteries in water or throw it into a fire.
• Do not expose the batteries to high temperatures.
When putting your cordless phone into operation
• Only use the battery pack supplied by the manufacturer.
• Take note of the instructions in Chapter "Battery", page 93 and follow the procedure described there.
• It takes two to three charging cycles for the batteries to reach their fully charged state.
• Only use the charging bay supplied by the manufacturer.
• For the charging bay only use the plug-in power adapter supplied by the manufacturer (ID: 23-00-1061-
00). Otherwise the phone may be damaged.
When operating your cordless phone
• It is normal for the batteries to become warm when charging.
• Discharge the batteries from time to time to prolong their service life. To do so do not place the cordless
phone back into the charging bay until the batteries are completely or almost completely discharged.
To replace the batteries
• Switch off the cordless phone before removing the batteries.
• Only use original batteries and charging units approved by the manufacturer. To do so, contact your supplier or servicing agent.
To store the cordless phone or the batteries
• If you do not intend to use the phone for some time, switch off the phone and take out the battery pack.
• Store the batteries at room temperature. Above-average temperatures tend to reduce the service life of
batteries.
To dispose of the battery packs
Do not throw away the batteries with your domestic waste. Take the batteries to an appropriate collection
point for recycling.
10 eud-1292/1.0 – R1.0 – 01.2011
Safety
User information
Document portal: www.aastra.com/docfinder
© The information, graphics and layouts featured in the user information are subject to copyright and may
not be duplicated, presented or processed without the written consent of Aastra Telecom Schweiz AG.
Your product is supplied with a Quick User’s Guide, safety information and, where
applicable, with other product-specific information.
These and all other user documents are available for download on the Aastra document portal: www.aastra.com/docfinder as individual documents or as a documentation set. It is your responsibility to keep up to date with the scope of functions, the
proper use and the operation of your product.
• Please make sure you have all the user documents required to operate your prod-
uct efficiently and correctly.
• Make sure that the versions of the user documents comply with the software level
of the Aastra 400 products used and that you have the latest editions.
• Always read the user documents first before you put your product into operation.
• Store the user information within easy reach and refer to it whenever uncertainties
arise in connection with the use of the product.
• When handing over your product to others, make sure you enclose the relevant
user information.
eud-1292/1.0 – R1.0 – 01.2011 11
Safety
Purpose and function
This product is part of the Aastra 400 communication solution.
Aastra 400 is an open, modular and comprehensive communication solution for the
business sector with several communication servers of different output and expansion capacity, a comprehensive telephone portfolio and a multitude of expansions.
They include an application server for Unified Communications and multimedia services, an FMC (Fixed Mobile Conversion) controller for integrating mobile phones, an
open interface for application developers and a multitude of expansion cards and
modules.
The business communication solution with all its components was developed to
cover in full the communication requirements of businesses and organisations, in a
way that is both user- and maintenance-friendly. The individual products and components are coordinated and must not be used for other purposes or replaced by thirdparty products or components (unless it is to connect other approved networks,
applications and telephones to the interfaces certified specially for that purpose).
One number user concept:
Your system administrator can set up several phones for you that hold all the same
phone number (one number user concept). You have only one name and phone
number with which to identify yourself to your call partners, regardless of which of
the phone you make your calls. The advantage is that you can always be reached
under the same phone number, regardless of where you happen to be.
With Personal call routing and Ring Alone you can define where incoming calls shall
be routed to (see chapter "Activating personal call routing", page 57 and "Activating
ring alone", page 58). Your system administrator can set whether or not you are busy
for further incoming calls (Busy if busy). You are still able to make further outgoing
calls with the other terminals.
Call lists and contacts are available on all your phones and are automatically synchronised.
An announcement is signalled on all your phones which support announcement.
12 eud-1292/1.0 – R1.0 – 01.2011
Safety
Protection against listening in and recording
The Aastra 400 communication solution comprises features which allow calls to be
monitored and recorded without the call parties noticing. Please note that these features can only be used in compliance with national data protection provisions.
Disclaimer
All parts and components of the Aastra 400 communication solution are manufactured in accordance with ISO 9001 quality guidelines.
The relevant user information has been compiled with the utmost care. The functions
of the Aastra 400 products have been tested and approved after comprehensive conformity tests. Nonetheless errors cannot be entirely excluded. The manufacturers shall
not be liable for any direct or indirect damage that may be caused by incorrect handling, improper use, or any other faulty behaviour. Potential hazards are mentioned in
the relevant places in the user information. Liability for loss of profit shall be excluded
in any case.
Trademarks
Aastra® is a registered trademark of Aastra Technologies Limited.
Bluetooth® is a registered trademark of Bluetooth SIG, Inc. All other trademarks, product names and logos are trademarks or registered trademarks of their respective proprietors.
The designations used in this manual for software and hardware are registered trademarks and are thus subject to the relevant regulations.
Document information
• Document number: eud-1292
• Document version: 1.0
• Valid as of: R1.0
• Copyright © 01.2011 Aastra Technologies Limited
• In PDF Viewer, click on this link to download the latest version of this document:
•
https://pbxweb.aastra.com/doc_finder/DocFinder/eud-1292_en.pdf?get&DNR=eud-1292
eud-1292/1.0 – R1.0 – 01.2011 13
Content
Operating and display elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Dialling and phoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Using the display and operating elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Input. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Menu-guided navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Supplementary features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Making and answering calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Using functions while in a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Organising absences from the desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Functions for special situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Setting functions by remote control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Personalizing your phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Configuring cordless phone functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Setting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Profile settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Hands-free and headset settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
General settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Protection settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Managing your private contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Configuring voice mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Configure presence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Configuring keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Formulating functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Installation and first-time operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Equipment provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
14 eud-1292/1.0 – R1.0 – 01.2011
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Connecting a cordless phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Battery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Carry strap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
USB and external charging socket. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Logging your phone on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Further information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Technical data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
eud-1292/1.0 – R1.0 – 01.2011 15
Dialling and phoning
The following sections explain how to make phone calls simply and the functions your phone offers you whenever you receive a call.
Answering calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
16 eud-1292/1.0 – R1.0 – 01.2011
Dialling and phoning
Answering calls
This section explains the procedure for answering a call.
Answering a call
Your phone is ringing and the indicator LED is flashing. To answer the call, proceed as
follows.
The volume of the ringing call can become very loud. Do not hold the sound aperture
up to your ear.
Press the Call key.
Notes:
• If the caller's phone number is received, it is shown on the display. If the
phone number is stored in the private phone book or in the system, the display also shows the corresponding name.
• To find out how to make phone calls with the headset, refer to the Chapter
"Using a headset", page 20.
• To find out how to activate the automatic hands-free mode, refer to the
Chapter "Using your phone in hands-free mode", page 19.
• To find out how to set Auto Answer, refer to Chapter "Setting up a profile",
page 73.
Ending a call
You want to end the call.
The call duration is displayed both during and after the call.
Call charges are also displayed after any external call which you initiated, provided
your provider supports this function.
Press the End key.
Notes:
• To find out how to make phone calls with the headset, refer to the Chapter
"Using a headset", page 20.
• To find out how to activate the automatic hands-free mode, refer to the
Chapter "Using your phone in hands-free mode", page 19.
eud-1292/1.0 – R1.0 – 01.2011 17
Dialling and phoning
Making calls
This section explains the different ways you can make a call with your phone.
Dialling with the phone number
You want to call someone and key in that person's phone number.
With call preparation you can enter a phone number without it being dialled automatically, so you have time to check the number and, if necessary, correct it. The
number is not dialled until you press the Call key.
For the communication system (communication server, OIP, Microsoft Outlook, TwixTel) to identify an external number it is recommended to enter the number in canonical format (+Country Code (Region Code) Phone Number). Press and hold down the
key to insert +.
<Phone number>
Enter a phone number in call preparation.
Press and hold down the key to enter +.
You can use the Correction key to delete any incorrect character.
Press the Call key.
➔The user is called.
Dialling with redial
You want to call a person you have already called.
In the last-number redial list your phone automatically stores the phone numbers of
the persons you have already called, complete with their names, where available. You
can now call the person in question using this last-number redial list.
The last-number redial list has a maximum of 10 entries.
Press the Call key.
➔Redial list is displayed.
To scroll through the call numbers last dialled, press the navigation key downwards.
Press the Call key.
➔The phone number displayed is dialled.
18 eud-1292/1.0 – R1.0 – 01.2011
Dialling and phoning
Using your phone in hands-free mode
You want other people to join the conversation or to have your hands free while making the call.
The hands-free mode function activates the loudspeaker and the microphone.
During a call:
Press the Loudspeaker key.
➔The hands-free mode is now activated, is displayed.
Notes:
• Make sure the hands-free microphone is not obstructed.
• The sound quality is improved if you set the volume of your phone to a low
setting.
To continue the call without hands-free operation:
Press the Loudspeaker key.
➔The loudspeaker and hands-free microphone are now deactivated.
Notes:
• To end a call in open-listening mode, press the End call key.
• To find out how to make phone calls with the headset, refer to the Chapter
"Using a headset", page 20.
• To find out how to set Auto Answer, refer to Chapter "Setting up a profile",
page 73.
Muting the microphone
In the middle of a call you want to talk briefly with other persons in the room without
your call partner hearing your conversation.
You can switch the microphone on and off during a call.
Micro
Micro
eud-1292/1.0 – R1.0 – 01.2011 19
Switching the microphone off:
Press the Micro softkey.
➔The microphone is deactivated, is displayed.
Switching the microphone back on:
Press the Micro softkey once again.
Dialling and phoning
Using a headset
To make a phone call with the headset.
If you answer a call in headset mode using the Call key or Loudspeaker key, the call is
provided on the headset.
Note:
If you loose the radio contact with a Bluetooth headset, you can go back into the
radio area without being disconnected from the active connection.
Your phone is ringing. To answer the call, proceed as follows:
Press the Call key or Loudspeaker key.
➔The call is provided on your headset.
Press the Loudspeaker key.
➔The phone’s microphone is switched on and the headset microphone is
switched off.
Headset <--> Handset
You can use the Headset or Handset softkey to switch modes.
Ending a call:
Press the End key.
Notes:
• To find out how to activate the headset, refer to the Chapter "To activate
headset mode", page 75.
• To find out how to connect a Bluetooth headset, refer to Chapter "Activating
Bluetooth mode and Bluetooth devices", page 75.
• To call a user, dial the user’s phone number and press the Call key or Loudspeaker key.
• For more information refer to your headset’s user’s guide.
20 eud-1292/1.0 – R1.0 – 01.2011
Using the display and operating elements
The following sections explain how to operate your phone quickly and simply.
Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Menu-guided navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
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Using the display and operating elements
Keys
Using the softkey
The 3 softkeys have variable functions. These functions are displayed above the key.
You can also store phone numbers on a softkey (see Chapter "Store a phone number
under a key – number key", page 87).
<Setting value>
<long>
Press the softkey where the display shows the function you want.
Keep the softkey held down for a moment (about 2 seconds).
Using the hotkey
The hotkey is a user configurable key for 1 to 6 phone numbers and names.
Press the hotkey to open the hotkey menu.
Select the entry you want and call the contact using the Call key.
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Using the display and operating elements
Input
Digit keys
The characters are assigned to the digit keys as follows. Press the relevant digit key
repeatedly until the character you want is displayed.
A B C 2 Ä Æ Å Ç
- . _ ? 1 ! , : ; ’ " ¿ ¡
a b c 2 ä æ å à ç
Press and hold down: Switching
system
D E F 3 É
d e f 3 é è ê
J K L 5
j k l 5
Press and hold down: Calling up
the service menu
P Q R S 7 ß Š
p q r s 7 ß š
W X Y Z 9 Ÿ Ž
w x y z ž 9
@ * / ( ) < = > % £ $ ¥ ª & § € <Space> #
G H I 4
g h i 4 ì
M N O 6 Ñ Ö Ø Œ
m n o 6 ñ ö ø ó œ
T U V 8 Ü
t u v 8 ü ù
+ 0
Enters digits
The digit keys are used to enter the digits 0 to 9.
Enter the letters
You can also use the digit keys to enter letters and special characters. A number of letters and special characters are assigned to each key.
To enter letters using the digit keys, you need to be in text mode. The text mode is
activated automatically if the phone is expecting a text input. You can switch back
and forth between number mode and letter mode during your input.
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Using the display and operating elements
abc-->123
Switching between number mode and letter mode during your input:
Press the abc-->123 or 123-->abc softkey.
Switching between upper and lower case
You want to switch between upper and lower case while making an input in text
mode.
Upper-case input is automatically activated when the first letter is entered. The text
mode then automatically switches to lower-case input. You can use the Softkey to
switch manually between upper-case and lower-case input.
a-->A
Switching between upper case and lower case in text mode:
Press the a-->A or A-->a softkey.
Correcting your input
You notice you have entered a wrong digit or character. You can either delete the
input one character at a time or cancel the entire input.
To delete the last character:
Press the Correction key of the Delete softkey.
Exit editor without changes:
Press the End key.
Moving the Cursor
You want to go to a certain character for an input or correction.
With the navigation key you can move the cursor to the left or right.
Move the cursor with the horizontal navigation key.
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Using the display and operating elements
Menu-guided navigation
Accessing the menu
The phone is in standby mode:
Press the navigation key to the right or the Menu softkey.
➔The first menu entry is displayed.
Use the vertical navigation key to scroll through the menu entries.
Select
Press the Select softkey.
➔Accessing the displayed menu.
Using the navigation key
You can retrieve a particular menu entry even more simply and efficiently using the
navigation key. You can scroll vertically and horizontally through the different menu
entries.
Navigation key in the idle state:
Left: Pr ofiles
Right: Main menu
Top : Activated features
Bottom: Phone book
Horizontal navigation key:
Left: scrolls back through the menu.
Right: opens displayed menu, scrolls forward through the menu, retrieves
detailed information.
Vertical navigation key:
Top: scrolls upwards in the list.
Bottom: scrolls downwards in the list.
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Using the display and operating elements
Undoing actions
To cancel operating steps, proceed as follows:
Exit editor without changes:
Press the End key.
Scrolling back through the menu step by step:
Press the Correction key.
Back to the idle state in the menu:
Press the End key.
Activate/deactivate function
You can enable or disable a function or a menu entry by selecting the entry you want
and pressing the Select softkey.
Select
Activate/deactivate function:
Press the Select softkey.
Resetting activated features
You can deactivate again all the activated functions (e.g. Forwarding).
Press the navigation key up.
➔Activated features is opened.
Or:
Activated features are also available via the menu: Menu > Activated features.
Reset
Press the Reset softkey to deactivate the function you want.
➔The function is now deactivated.
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Using the display and operating elements
Signals
Indicator LED signals
Depending on the situation the indicator LEDs will flash or light up in different colours.
Colou r State Description
Flashes fast • Incoming call
Lit Hands-free on
Flashes fast No-movement, man-down and escape alarm
Flashes slowly New voice mail or new text message
Flashes fast Outside the system’s service area
• Callback
Flashes slowly • Battery almost empty
Flashes alternately The phone is switched off
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• Not subscribed to any system
Supplementary features
The following sections explain the supplementary features provided by your
phone for more efficient use.
Making and answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Using functions while in a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Organising absences from the desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Functions for special situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Setting functions by remote control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
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Supplementary features
Making and answering calls
This section explains some convenient features provided by your phone for
making a call.
Dialling by name (Quickdial)
You want to make a call by entering a name.
With Quickdial you only need to press the digit keys for each letter once, even though
each key is assigned several letters. An efficient algorithm provides quick search
results.
Requirement: The name and the corresponding call number have to be stored in one
of the system’s phone books.
The surname and first name have to be separated by a space (# key), for example
"no s" (6 6 # 7) for Noble Stephen. Ask your system administrator whether you should
start with the surname or the first name.
Note:
The response time may vary greatly depending on the size and the number of
phone books connected.
<Setting value>
Quickdial:
Press each of the corresponding digit keys once for the first few letters of the
name you are looking for.
➔For each letter, the display shows the corresponding digit, for example a "6"
for the letter "n".
ABC
Press the ABC softkey until the user or a list is displayed.
Or:
Phone book is also available via the menu: Menu > Phone book > Quickdial.
Scroll through the list until the user you want is displayed. Select the phone
number you want.
Note:
If the phone is unable to find a matching user, List empty will appear on the display.
Press the Call key.
➔The phone number displayed is dialled.
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Supplementary features
Dialling from the phone book
You want to search a user in one of the connected phone books.
The surname and first name have to be separated by a space, for example "no s" for
Noble Stephen. Ask your system administrator whether you should start with the surname or the first name.
To find out to create a new contact in your private phone book, refer to the Chapter
"Creating a new contact entry", page 83.
Press the navigation key down.
Or:
Phone book is also available via the menu: Menu > Phone book.
Alphasearch
Scroll to Alphasearch and press the Select softkey.
If required, enter the first few letters of the name you are looking for (first name
and surname separated by a space) until the user or a list is displayed.
Notes:
• Text mode is activated automatically.
• Use the # key to enter spaces.
Scroll through the list until the user you want is displayed. Select the phone
number you want.
Press the Call key.
➔The phone number displayed is dialled.
Notes:
• The search function is not affected by upper/lower case and special characters.
• If the phone is unable to find a matching user, List empty will appear on the
display.
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