AASTRA 620d User Guide

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Aastra IntelliGate® Communications Systems

Aastra 620d

User’s Guide

A150

A300

2025

2045

2065

Operating and Display Elements

■ Operating and Display Elements

■ Operating elements

key Press In the state... Description

1 Loudspeaker 2Indicator LED LED as per Table in Chapter "Indicator LED

3Display 4Side keys + / - short • Idle state

Middle side key short All states Excute configured call number

long Idle state Configure side key

5Left softkey/

foxkey

Middle softkey/ foxkey

2 Aastra 620d

short • Idle state

• In a connection

•Menus

•Menu

Signals", page 23

• Retrieves the phone number

•Adjust volume

• Call up complete menu

• Executes displayed function above key.

• Call up configured call number

• Executes displayed function above key.

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Operating and Display Elements

key Press In the state... Description

Right softkey/ foxkey

short • Idle state

•Menu

• Call up configured call number

• Executes displayed function above key.

approx. 2 seconds each

6Loudspeaker

key

7Correction key short • Editor

8 Navigation key

9Call key short • Idle state

short • Idle state

top • Idle state

right • Idle state

bottom • Idle state

left • Idle state

Idle state Configures key

• In a connection

•Menu

•Lists

•Menu

•Editor

•Lists

•Menu

•Editor

•Lists

• Activate/deactivate open listening

• Deletes last character

• Scroll back in the menu

• Call up activated features

• Navigation

• Call up complete menu

• Goes forward one step in the menu

•Navigate cursor

•Call up details

• Call up phone book

• Navigation

•Call up profiles

• Scroll back in the menu

•Navigate cursor

• Call up redial list

• Dial select call number

10 End key short • In a connec-

tion

•Menu

•Editor

long Idle state Switch phone on/off

11 Key block short • Idle state

•Editor

12 Asterisk key short Idle state, Editor * input

long Idle state Activate/deactivate ring tone

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•Ending a Call

• Back to idle state

• Exit Editor without changes

• Digit input

• Characters as per Table in Chapter "Digit

keys", page 19

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Operating and Display Elements

key Press In the state... Description

13 Hash key short Idle state, Editor # input

long Idle state Activate keylock

14 Connecting a

headset

15 Microphone

16 USB connection

17 Hotkey short All states List of 6 configurable phone numbers

long Idle state Configures Hotkey

■ Display symbols

Radio link quality

Very good Good

Disruption probable Phone calls not possible

State of charge

Charge state 81-100% Charge state 61-80 %

Charge state 41-60 % Charge state 21-40 %

Charge state 0-20 %

Notes:

• If the battery is completely discharged when the phone is placed in the charging bay, there will be no display initially until the battery has reached a certain charge level. This may take several minutes and does not mean there is a malfunction.

• Even when the phone is switched off, the battery will still slowly discharge.

• When the batter y capacity is almost exhausted, a series of warning beeps sounds. This warning can be disabled, see Chapter "Setting up a profile", page 54. If you are making a call, you have approximately five minutes' talk time left before the handset switches itself off.

System registrations

Phone registered in system A, B, C, or D and ready for use (only displayed when phone is registered on more than one system)

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Running firmware update

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Operating and Display Elements

Status information

Incoming call Incoming call forwarded

Call forwarding active Call Forwarding on No Reply activated

Search mode Entries on the call list

More softkeys available New Voice Mail

New text messages Text messages read

Ringing tone deactivated Discreet ringing activated

Call key pressed

Headset mode activated Microphone deactivated

Call parked Keypad locked

Bluetooth® activated Bluetooth® headset connected

About Warning

Not permitted

Phone book

Name Private phone number

Business phone number Mobile phone number

Loudspeaker/hands-free mode activated

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Aastra 620d 5

System Information

■ Trial licences

Trial licences are available for various features and phones. With that licensed features can be used for a certain period license-free.

■ One Number user concept

Your system administrator can set up phones for you that hold all the same phone number (one number user concept). You have only one name and phone number with which to identify yourself to your call partners, regardless of which of the phones you make your calls. The advantage is that you can always be reached under the same phone number, regardless of where you happen to be.

With the Personal call routing you can define where incoming calls shall be routed to (see chapter "Personal call routing", page 45). Your system administrator can set whether or not you are busy for further incoming calls (Busy if busy). When Busy if busy is activated, calls can still be made with your other phones.

Call lists and contacts are available on all phones and are automatically synchronised.

An announcement is signalled on all your phones which support announcement.

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Security

■ Safety Information

Failure to observe this information can be hazardous and infringe existing laws.

Medical equipment

The handset must not be used near medical equipment, such as pacemakers or hearing aids.

Availability of telephone connections

Do not rely on your handset as your only means of communication in emergency or critical situations. Availability cannot always be guaranteed.

Risk of explosion through sparking

On premises subject to explosion hazards only use ATEX models specially approved for that purpose.

Hands-free mode and Ringing tone

Do not hold the handset up against your ear in hands-free operation and during ringing tone, as the volume is then very high.

Mains connection

Use the original power supply only. Connect the power supply only to power sources that conform to the indications on the device.

Maintenance

Make sure all installation and repair work is carried out by a specially qualified technician. Do not touch the charging contacts with sharp, metallic, and/or greasy objects. Always use a soft, moistened, or antistatic cloth to clean your device. Do not use chemicals or other chemical products.

Cost control

You should protect your device with a PIN so that no-one can make phone calls at your expense. A code will also protect your personal settings. When carrying the handset around, you should lock the keypad so it cannot be accidentally activated.

Ambient conditions

Do not operate the device outside the temperature range of +5 °C to approx. +40 °C. Avoid direct sunlight and other sources of heat. Protect your device against the wet, excessive dust, corrosive liquids and steam. Do not expose your device to electromagnetic fields (electric motors, household appliances). The speech quality could be affected. To prevent interference, avoid placing your handset in the immediate vicinity of computers, radios, TV sets, VCRs, and other telephone sets.

Disposal

Be sure to dispose of your device, batteries and its packaging in an environmentally compatible way. Electrical equipment does not belong in domestic waste. Deposit it at a return centre.

Security

Accessories

Use original accessories or specifically approved accessories only. The use of other accessories may decrease performance or pose a risk to your health or safety.

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Aastra 620d 7

Security

■ Dealing with batteries

Please observe the following rules and regulations when dealing with batteries:

General rules when dealing with batteries

• Never tamper with or dismantle batteries.

• Never immerse the batteries in water or throw it into a fire.

• Do not expose the batteries to high temperatures.

When putting your mobile phone into operation

• Only use the battery pack supplied by the manufacturer.

• Take note of the instructions in the "Battery", page 71 chapter and follow the procedure described there.

• It takes two to three charging cycles for the batteries to reach their fully charged state.

• Only use the charging bay supplied by the manufacturer.

• For the charging bay only use the plug-in power adapter supplied by the manufacturer (ID: 23-00-1061-00). Otherwise the battery may be damaged.

When operating your mobile phone

• It is normal for the batteries to become warm when charging.

• Discharge the batteries from time to time to prolong their service life. To do so do not place the phone back into the charging bay until the batteries are completely or almost completely discharged.

To replace the batteries

• Switch off the phone before removing the batteries.

• Only use original batteries and charging units approved by the manufacturer. To do so, contact your supplier or servicing agent.

To store the phone or the batteries

• If you do not intend to use the phone for some time, switch off the phone and take out the battery pack.

• Store the batteries at room temperature. Above-average temperatures tend to reduce the service life of batteries.

To dispose of the battery packs

Do not throw away the batteries with your domestic waste. Take the batteries to an appropriate collection point for recycling.

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Security

■ User information

Your terminal has been supplied with a Quick User’s Guide, safety information and, where applicable, with other terminal-specific information. You will find this and other documents for your device at

http://www.aastra.com/docfinder.

More information on your terminal can be found in the documentation or your dealer’s homepage. It is your responsibility to inform yourself about the scope of functions, operation and proper use of your equipment.

• Check whether you have all the user information available on your terminal, whether it conforms to your terminal’s version and whether it is up to date.

• Read through the user information carefully before putting your terminal into operation.

• Store the user information within easy reach and refer to it whenever uncertainties arise in connection with the use of the terminal.

• When handing over your terminal to others, make sure you enclose the relevant user information.

■ Intended Purpose

This phone is part of the Aastra IntelliGate® communication system and is intended to be operated on that system. Any other use does not comply with the intended purpose and is not permitted.

Aastra IntelliGate® is an open, modular and comprehensive communication system that comprises the IP-PBX (referred to in the end-user information as “the system”), a vast number of expansion cards and modules, and a complete series of system terminals including IP system terminals. The system and all its component parts were designed to cover in full all the telecommunication requirements of companies and organisations with a single user-friendly solution. The individual components of the overall systems are fully compatible and must not be used for other purposes or replaced by third-party components (except when connecting other authorized networks, applications and terminals to the interfaces provided specifically for that purpose).

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Security

■ Disclaimer

This product was manufactured in accordance with ISO 9001 quality guidelines.

This product and the user information belonging to it have been produced with the utmost care. The product’s functions have been tested and approved after comprehensive conformity tests. Nonetheless errors cannot be entirely excluded. The warranty is limited to the replacement of defective hardware.

The manufacturers shall not be liable for any direct or indirect damage that may be caused by incorrect handling, improper use, or any other faulty behaviour on the part of a product. Potential hazards are mentioned in the relevant places in the user information. Liability for loss of profit shall be excluded in any case.

■ Trademarks

Aastra IntelliGate® is a registered trademark of Aastra Technologies Limited. Bluetooth® is a registered Bluetooth SIG. All other trademarks are trademarks of the respective proprietors.

■ Document information

• Document number: eud-1094

•Document version:1.0

•Valid upwards:I7.8

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Content

Dialling and Phoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Using the Display and Operating Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Menu-Guided Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Supplementary features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Making and answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Using functions while in a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Organising absences from the desk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Functions for special situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Setting functions by remote control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Personalizing Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Configuring Phone Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Display settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Adjusting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Profile settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Hands-free and headset settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

General settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Protection settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Managing your private contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Configuring Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Configuring Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Formulating Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Installation and commissioning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Equipment provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Connecting a mobile phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Carry clip or swivel clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Carry strap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

USB and external charging socket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Logging your phone on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Further information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Technical Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

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Aastra 620d 11

Dialling and Phoning

The following sections explain how to make phone calls simply and the functions your phone offers

you whenever you receive a call.

Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

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Dialling and Phoning

Answering Calls

This section explains the procedure for answering a call.

■ Answering a Call

Your phone is ringing and the indicator LED is flashing. To answer the call, proceed as follows:

The volume of the ringing call can become very loud. Do not hold the sound aperture up to your ear.

Press the Call key.

Note:

If the call er's p hone numb er is r eceived , it is show n on th e dis play. I f the phon e number is stored in the private phone book or in the system, the display also shows the corresponding name.

Notes:

• To find out how to phone with headset, refer to the Chapter "Using a Head-

set", page 16.

• To find out how to activate the hands-free mode, refer to the Chapter "Using

Your Phone in Hands-Free Mode", page 15.

■ Ending a Call

You want to end the call.

The call duration is displayed both during and after the call.

Call charges are also displayed after any external call which you initiated, provided your provider supports this function.

Press the End key.

Notes:

• To find out how to phone with headset, refer to the Chapter "Using a Head-

set", page 16.

• To find out how to activate the hands-free mode, refer to the Chapter "Using

Your Phone in Hands-Free Mode", page 15.

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Aastra 620d 13

Dialling and Phoning

Making calls

This section explains the different ways you can make a call with your phone.

■ Dialling with the Phone Number

You want to call someone and key in that person's phone number.

With call preparation you can enter a phone number without it being dialled automatically, so you have time to check the number and, if necessary, correct it. The number is not dialled until you press the Call key.

Enter a phone number in call preparation. You can use the Correction key to delete any incorrect character.

Press the Call key.

➔ The enquiry call party is called.

■ Dialling with Redial

You want to call a person you have already called.

In the last-number redial list your phone automatically stores the phone numbers of the persons you have already called, complete with their names, where available. You can now call the person in question using this last-number redial list.

The last-number redial list has a maximum of 10 entries.

Press the Call key.

➔ The redial list is displayed.

To scroll through the call numbers last dialled, press the navigation key downwards.

Press the Call key.

➔ The phone number displayed is dialled.

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Dialling and Phoning

■ Using Your Phone in Hands-Free Mode

You want other people to join the conversation or to have your hands free while making the call.

The hands-free mode function activates the loudspeaker and the microphone.

During a call:

Press the Loudspeaker key.

➔ Hands-free operation is activated, is displayed.

Notes:

• Make sure the hands-free microphone is not obstructed.

• The sound quality is improved if you set the volume of your phone to a low setting.

To continue the call without hands-free operation:

Press the Loudspeaker key.

➔ The loudspeaker and hands-free microphone are now deactivated.

Notes:

• To end a call in open-listening mode, press the End call key.

• To find out how to phone with headset, refer to the Chapter "Using a Head-

set", page 16.

■ Muting the Microphone

In the middle of a call you want to talk briefly with other persons in the room without your call partner hearing your conversation.

You can switch the microphone on and off during a call.

<Micro>

eud-1094/1.0 – I7.8 – 05.2009

Switching the microphone off:

Press the Micro softkey.

➔ Microphone is deactivated, is displayed.

Switching the microphone back on:

Press the Micro softkey a second time.

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Dialling and Phoning

■ Using a Headset

To make a phone call with the headset.

If you answer a call in headset mode using the Call key or Loudspeaker key, the call is provided on the headset.

Note:

If you loose the radio contact with a Bluetooth® headset, you can go back into the radio area without being disconnected from the active connection.

Phone is ringing. To answer the call, proceed as follows:

Press the Call key or Loudspeaker key.

➔ The call is provided on your headset.

Press the Loudspeaker key.

➔ The phone’s microphone is switched on and the headset microphone is

switched off.

Headset <--> Handset

You can use the Headset or Handset softkey to switch modes.

Ending a Call:

Press the End key.

Notes:

• To find out how to activate the headset, refer to the Chapter "To activate

headset operation", page 56.

• To find out how to connect a Bluetooth® headset, refer to Chapter "Activating

Bluetooth® mode and Bluetooth® devices", page 57.

• To call a user, dial the user’s phone number and press the Call key or Loudspeaker key.

• For more information refer to your headset’s operating instructions.

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Using the Display and

Operating Elements

The following sections explain how to operate your phone quickly and simply.

Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Menu-Guided Navigation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

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Using the Display and Operating Elements

Keys

■ Pressing a Key

A key may have various functions depending on the situation and the operating mode. The function activated depends on the number of times the key is pressed or whether it is pressed quickly or held down for a moment. Here are some examples:

Press the softkey.

<long>

Keep the softkey held down for a moment (about 2 seconds).

■ Softkey

The 3 softkeys have variable functions. These functions are displayed above the key.

You can also store phone numbers on a softkey (see Chapter "Store a phone number under a

key", page 66).

Press the softkey under the desired function on the display.

■ Hotkey

The hotkey is a user configurable key for 1 to 6 phone numbers and names.

Press the Hotkey to open the Hotkey menu.

<long>

To configure the Hotkey, keep it pressed down for approx. 2 seconds.

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Using the Display and Operating Elements

Input

■ Digit keys

The characters are assigned to the digit keys as follows. Press the relevant digit key repeatedly until the character you want is displayed.

- . _ ? 1 ! , : ; ’ " ¿ ¡

D E F 3 É d e f 3 é è ê

J K L 5 j k l 5

P Q R S 7 p q r s 7 ß

W X Y Z 9 w x y z 9

@ * / ( ) < = > % £ $ ¥ ª & § <Space> #

A B C 2 Ä Æ Å Ç a b c 2 ä æ å à ç

G H I 4 g h i 4 ì

M N O 6 Ñ Ö Ø m n o 6 ñ ö ø ò

T U V 8 Ü t u v 8 ü ù

+ 0

■ Enters digits

The digit keys are used to enter the digits 0 to 9.

■ Enter the letters

You can also use the digit keys to enter letters and special characters. A number of letters and special characters are assigned to each key.

To enter letters using the digit keys, you need to be in text mode. The text mode is activated automatically if the phone is expecting a text input. You can switch back and forth between number mode and letter mode during your input.

abc-->123

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Switching between number mode and letter mode during your input:

Press the abc-->123 and 123-->abc softkey.

Aastra 620d 19

Using the Display and Operating Elements

■ Switching between Upper and Lower Case

You want to switch between upper and lower case while making an input in text mode.

Upper-case input is automatically activated when the first letter is entered. The text mode then automatically switches to lower-case input. You can use the softkey to switch manually between upper-case and lower-case input.

a-->A

Switching between upper case and lower case in text mode:

Press the a-->A or >A-- a softkey.

■ Correcting your Input

You notice you have entered a wrong digit or character. You can either delete the input one character at a time or cancel the entire input.

To delete the last character:

Press the Correction key or the Delete softkey.

Exit Editor without changes:

Press the End key.

■ Moving the Cursor

You want to go to a certain character for an input or correction.

With the navigation key you can move the cursor to the left or right.

Move the cursor with the horizontal navigation key.

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Using the Display and Operating Elements

Menu-Guided Navigation

■ Accessing the menu

The phone is in standby mode:

Press the navigation key to the right or the Menu softkey.

➔ The first menu entry is displayed.

Use the vertical navigation key to scroll through the menu entries.

Selecting

Press the Select softkey.

➔ Accessing the displayed menu.

■ Navigation key

You can retrieve a particular menu entry even more simply and efficiently using the navigation key. You can scroll vertically and horizontally through the different menu entries.

Navigation key in the idle state:

Left: Pr ofiles Right: Main menu Top : Activated features Bottom: Phone book

Horizontal navigation key:

Left: scrolls back through the menu. Right: opens displayed menu, scrolls forward through the menu, retrieves detailed information.

Vertical navi gation key:

Top: scrolls upwards in the list. Bottom: scrolls downwards in the list.

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Aastra 620d 21

Using the Display and Operating Elements

■ Cancelling operating steps

To cancel operating steps, proceed as follows:

Exit Editor without changes:

Press the End key.

Scrolling back through the menu step by step:

Press the correction key.

Back to the idle state in the menu:

Press the End key.

■ Enabling/Disabling function

You can enable or disable a function or a menu entry by selecting the entry you want and pressing the Select softkey.

Selecting

Enabling/disabling function:

Press the Select softkey.

■ Resetting activated features

You can deactivate again all the activated functions (e.g. Forwarding).

Press the navigation key up.

➔ Activated features is opened.

Or:

Activated features are also available via the menu: Menu > Activated features.

Deactivate

Press the Deactivate softkey to deactivate the function you want.

➔ The function is now deactivated.

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Using the Display and Operating Elements

Signals

■ Indicator LED Signals

Depending on the situation the indicator LEDs will flash or light up in different colours.

Colour State Description

Flashes fast • Incoming call

Lit Hands-free on

Flashes slowly New Voice Mail or new text message

Flashes fast Outside the system’s range

• Callback

Flashes slowly • Battery almost empty

Lit Battery charging

• Not subscribed to any system

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Aastra 620d 23

Supplementary features

The following sections explain the supplementary features provided by your phone for more efficient

use.

Making and answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Using functions while in a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Organising absences from the desk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Functions for special situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Setting functions by remote control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

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Supplementary features

Making and answering calls

This section explains some convenient features provided by your phone for making a call.

■ Dialling by name – quick search

You want to make a call by entering a name.

With quick search you only need to press the digit keys once for each letter even though several letters are stored under each key. An efficient algorithm provides quick search results.

Requirement: The name and the corresponding call number have to be stored in one of the system’s phone books.

The surname and first name have to be separated by a space (# key), for example "no s" (6 6 # 7) for Noble Stephen. Ask your system administrator whether you should start with the surname or the first name.

Note:

The response time may vary greatly depending on the size and the number of phone books connected.

ABC

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Quick find:

For the initial letters of the name you are searching for, press the corresponding digit key once.

➔ For each letter, the display shows the corresponding digit, for example a "6"

for the letter "n".

Press the ABC softkey until the user or a list is displayed.

Or:

Phone book is also available via the menu: Menu > Phone book> Quick search. Scroll through the list until the user you want is displayed. Select the phone

number you want.

Press the Call key.

➔ The phone number displayed is dialled.

Note:

If the phone is unable to find a matching user, List empty will appear on the display.

Aastra 620d 25

Supplementary features

■ Dialling from the phone book - Alpha search

You want to search for a user directly in one of the connected phone books.

The surname and first name have to be separated by a space, for example "no s" for Noble Stephen. Ask your system administrator whether you should start with the surname or the first name.

To find out to create a new contact in your private phone book, refer to the Chapter "Creating a

new contact entry", page 63.

Press the navigation key downwards.

Or:

Phone book is also available via the menu: Menu > Phone book.

Alpha search

Scroll to Alpha search and press the Select softkey. If required, enter the first few letters of the name you are looking for (first name and surname separated by a space) until the user or a list is displayed.

Notes:

• Text mode is activated automatically.

•Use the #key to enter spaces.

Scroll through the list until the user you want is displayed. Select the phone number you want.

Press the Call key.

➔ The phone number displayed is dialled.

Notes:

• The search function is not affected by upper/lower case and special characters.

• If the phone is unable to find a matching user, List empty will appear on the display.

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Supplementary features

■ Dialling from the Call List of Unanswered Calls

You want to call someone who has previously tried to reach you.

Your phone automatically stores the phone number of this user in a calllist and the display reads Missed calls. You can now call the person back using this call list.

The call list of unanswered calls contains a maximum of 10 entries.

Show

End

Calling a user back:

Press the Show softkey.

➔ The display shows a list of the last unanswered calls.

Scroll through the list until the user you want is displayed.

Press the Call key.

➔ The phone number displayed is dialled. Once the call has been successfully

connected, the entry is deleted from the call list.

Clearing the "Missed calls" display:

Press the End softkey.

➔ Deletes the display. The entry remains stored in the list of the last unan-

swered calls, is displayed.

Note:

Call list of unanswered calls is also available via the menu: Menu > Call lists >

Unanswered calls.

■ Dialling from the Call List of Answered Calls

You want to call back someone whose call you answered.

Your phone automatically stored the person's phone number on the list of answered calls. You can now call the person back using this call list.

The list of answered calls contains a maximum of 10 entries.

Press the navigation key to the right or the Menu softkey.

Call lists

Scroll to Call lists and press the Select softkey.

Answered calls

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Scroll to Answered calls call list and press the Select softkey.

➔ The display shows a list of the last answered calls.

Scroll through the list until the user you want is displayed.

Press the Call key.

➔ The phone number displayed is dialled.

Aastra 620d 27

Supplementary features

■ Dialling with Redial

You want to call a person you have already called.

The last-number redial list has a maximum of 10 entries.

Press the Call key.

➔ The redial list is displayed.

To scroll through the call numbers last dialled, press the navigation key downwards.

Press the Call key.

➔ The phone number displayed is dialled.

Note:

Redial list is also available via the menu: Menu > Call lists > Redial list.

■ Dialling with a configured softkey

You want to call a user whose phone number is stored under a softkey.

You can call the user by pressing the corresponding softkey. To find out how to configure a softkey, refer to Chapter "Configuring Keys", page 66.

Press the configured softkey.

➔ The key’s allocated function is shown on the display.

Press the Call key.

➔ The phone number displayed is dialled.

■ Dialling with a configured hotkey

You want to call a user whose call number is stored under a configurable hotkey.

You can call the user by pressing the hotkey. To find out how to configure a hotkey, refer to Chapter "Configuring Keys", page 66.

Press the Hotkey.

➔ The key’s allocated function is shown on the display.

Press the Call key.

➔ The phone number displayed is dialled.

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Supplementary features

■ Requesting a Callback

You want to talk to a certain person. The person is busy or does not answer. You can make callback requests to both internal and external users. Not all providers support this function.

If the called party is busy, you can activate an automatic callback. In this case, your phone will start ringing as soon as the party you are trying to reach goes on-hook. Then when you press the Call key, the user is called directly.

If the called party does not answer, you can also request a callback. The user then obtains a message indicating your callback request on his display.

You called someone and hear the busy tone or the ring-back tone.

Callback

End

Deactivate

To activate a callback request:

Press the Callback softkey.

➔ The display shows Call expected.

Back to the idle state:

Press the End softkey.

➔ Callback remains activated.

Note:

The call back is stored in Menu > Activated features as long as it was not answered or cancelled by the system.

Reset callback:

Press the Deactivate softkey.

➔ Callback is deactivated.

Note:

You can only have 1 call back activated at a time and only 1 call back can be expected from you. Your callback request will automatically be cancelled by the system after about half an hour.

■ To answer the callback request

Someone has asked you to call back. The display reads Call back requested.

Call

Delete

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Aastra 620d 29

To answer the callback request:

Press the Call softkey.

➔ The phone number is dialled.

Clear call back:

Press the Delete softkey.

➔ Callback is deleted.

Note:

As long as the callback is not answered or deleted by the system, it can be edited using Menu > Activated features > Delete or Answer.

Supplementary features

■ Call waiting with an internal user

You want to talk to an internal user. However, the person is busy.

As a result of your call waiting, the person hears a call waiting tone and your phone number or name appears on his display. The user has the possibility of answering, deflecting or rejecting your call.

Requirement: It is essential that the internal user has not barred the Call waiting function on his phone (for configuration see the Chapter "Activating protection against certain types of calls", page 62).

Ask your system administrator whether the Call waiting function is enabled on the system.

Call waiting

User is busy:

Press the Call waiting softkey.

➔ You hear the dialling tone.

Note:

If the user rejects the call request or if call waiting is not possible, depending on the system configuration the call is either disconnected (busy tone) or forwarded to a preconfigured destination.

■ Answering Call Waiting

You are in a call and hear the call waiting tone. Another user urgently wants to speak to you.

You can either answer, deflect or reject the call.

Answer

Deflect

Answering the call:

Press the Answer softkey.

➔ 1.Your original call partner is put on hold. You are now connected with the

party who initiated the call waiting.

Note:

For more detailed information on how to broker between callers or set up a conference, please refer to Chapter "Brokering between an Enquiry Call Party

and Your Call Partner", page 33 or Chapter "Making a Conference Call", page

34.

Deflect call:

Press the Deflect softkey.

Enter the user’s call number and confirm with the Ok softkey.

➔ Call-waiting party is put through.

Note:

You can also find the call number of the user you want in the phone book or in a call list.

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Supplementary features

Reject

End

Rejecting the call:

Press the Reject softkey or the End call key.

➔ You remain connected with your first call partner. Depending on the sys-

tem configuration the caller who has initiated call waiting either obtains the busy tone or is forwarded to a preconfigured destination.

Ending a current call:

Press the End call softkey.

➔ 1. The first call is terminated. You are now connected with the party who

initiated the call waiting.

■ Starting an Announcement

You want to address internal users directly via their loudspeaker – where available – , without waiting for a reply (similar principle to that of an intercom system).

Requirement: It is essential that the internal user has not barred his phone against announcement (for configuration see the Chapter "Activating protection against certain types of calls", page 62).

Announcement

Enter the call number and press the Announcement softkey.

➔ The call number is displayed.

Note:

You can also find the call number of the user you want in the phone book or in a call list.

Confirm with the Ok softkey.

➔ User is made aware of the announcement by an acoustic signal. The display

reads Announcement: You can now talk.

Or:

You can also start the announcement using Menu > Call features > Announce-

ment.

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Aastra 620d 31

Supplementary features

■ Receiving an Announcement

After an attention tone you will be addressed via your loudspeaker.

You can listen to the announcement or stop it.

To continue the announcement as a phone call:

Press the Call key.

➔ You are now connected to the person who initiated the announcement.

To stop the announcement:

Press the End key.

■ Private call with PIN

You want to make a private call on your phone or on a third-party phone.

With the aid of your PIN you can use any phone to make an external call with your own personal settings, even if that phone is locked for external calls. The called party's display shows your personal phone number and not the number of the phone from which you are making your call. Any call charges incurred will be charged to you.

The call number dialled is not stored in the last-number redial list.

32 Aastra 620d

1. Enter #46 followed by your internal call number.

2. Enter your PIN.

3. Enter the external call number directly, without the exchange access digit.

Press the Call key.

➔ The phone is now enabled. The external user is called.

Note:

The factory setting "0000" is not accepted. First change the PIN as described in chapter "Changing the PIN", page 59 or use the */# procedure *47 (see "User’s Guide */# Procedures"). If you have forgotten your PIN, your system administrator can reset it to the factory setting.

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Supplementary features

Using functions while in a call

This section explains the different options provided by your phone while you are in a call.

■ Enquiry Call During a Call

You want to call someone else briefly without losing your current call partner. Then you want to resume your conversation with your original call partner.

With the Enquiry call function you can call someone else in the middle of a call and put your original call partner on hold. You can make enquiry calls to both internal and external users.

Enquiry

End

You are making/taking a call:

Press the Enquiry softkey.

Enter the phone number of the enquiry call party.

➔ Enquiry call party is called; 1st call partner is on hold.

Note:

You can also find the call number of the user you want in the phone book or in a call list.

To end the enquiry call:

Press the End call softkey or the End key.

➔ You are now back through to your 1. call partner.

Notes:

• If your enquiry call party hangs up and you also go on-hook by mistake, you will hear a continuous ringing signal for 10 seconds to draw your attention to the person still on hold. If you press the Call key during the continuous ringing, you will be reconnected with your first call partner.

• If the other user does not answer, you can use the End call softkey to cancel the enquiry and take back the first call.

■ Brokering between an Enquiry Call Party and Your Call Partner

You are talking with an enquiry call party and have your original call partner on hold. You want to be able to switch back and forth between the two.

In an enquiry call you can use the brokering function to switch back and forth between an enquiry call party and the party on hold. Brokering is possible with both internal and external users. You can also broker between conference parties as a group and an enquiry call party.

Brokering

End

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Brokering:

Press the Brokering softkey.

➔ Your call partner changes. The other call party is put on hold.

To terminate the current connection:

Press the End call softkey.

➔ Call party disconnected. Connected with the call party on hold.

Aastra 620d 33

Supplementary features

■ Making a Conference Call

You are in a call and have a call party on hold at the same time. You want to include the party on hold in the conversation and hold a conference call.

With the conference function you can include a call party on hold in the current conversation. From the conference call you can initiate an enquiry call to someone else. You can broker between the parties of the conference and the enquiry call party.

Depending on the system, a conference call can consist of up to 6 conference participants. You can hold a conference call with internal and external users.

Conference

Add a caller on hold:

Press the Conference softkey.

➔ The call party on hold is now included in the call.

Note:

Depending on the system’s configuration you may hear an attention tone.

Leaving a conference call:

Press the End key.

➔ The other conference parties remain in the call.

■ Connecting a caller through

You want to put your call partner through to someone else.

With the Enquiry call function you can connect your call partner with someone else. You can connect internal and external users with one another.

Enquiry

Connect

34 Aastra 620d

You are making/taking a call:

Press the Enquiry softkey.

Enter the phone number of the enquiry call party.

➔ Enquiry call party is called; 1st call partner is on hold.

Note:

You can also find the call number of the user you want in the phone book or in a call list.

Connecting with notification:

Wait until the person has answered the call. Announce the call party. Press the Connect softkey or the End key.

➔ 1.Your call partner and the other person are now connected with each

other.

Note:

If the other user does not answer, you can use the End call softkey to cancel the enquiry and take back the 1. call.

Connecting without notification:

Wait for the first ringing tone, then press the End key.

➔ The other party is then called directly by your first call partner.

Note:

Recall: If the other party does not answer, the call comes back to your phone.

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Supplementary features

■ Parking a Call Partner

You want to put your call partner on hold without using a phone channel as a result.

You can park your call partner locally. A locally parked call partner can only be retrieved by the phone from which the function was initially carried out.

Park

Tak e b ac k

Press the Park softkey.

➔ Your call partner is now parked locally; is displayed.

To retrieve a parked call party:

Press the Tak e ba ck softkey.

Notes:

• The End call key returns the display to the idle state. As long as your call partner does not hang up, he remains parked. You can retrieve your parked caller using Menu > Activated features > Take ba ck .

• The */# procedure for central parking can be found in the "User’s Guide */# Procedures".

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Aastra 620d 35

Supplementary features

Organising absences from the desk

This section explains the different options provided by your phone when you want to leave your desk.

Note:

Call forwarding is valid for all the connected phones.

■ Forwarding calls (call forwarding)

You want to leave your desk. Calls made to you are to be forwarded to a different destination (phone, Voice Mail).

With Call Forwarding you can forward incoming calls directly to a different destination.

Activating forwarding:

Press the navigation key to the right or the Menu softkey.

Forw ardin g

Scroll to For wardin g and press the Select softkey.

Call Forwarding

User

Scroll to Call forwarding and confirm with the Ok softkey.

Scroll to User and confirm with the Ok softkey. Enter the user’s call number and confirm with the Ok softkey.

➔ Forwarding is activated.

Note:

You can also find the call number of the user you are looking for in the redial list.

Deactivating forwarding:

Press Menu > Activated features > Deactivate.

Notes:

• If a call is to be forwarded only when you are already in a call, select Call for-

warding if busy .

• You can also forward to your Voice Mail (see Chapter "Forward to Voice Mail", page 38) or to a Message (see Chapter "Forwarding to a message", page 39).

• You can also activate forwarding by remote control, see Chapter "Setting

functions by remote control", page 46.

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Supplementary features

■ Forwarding calls (Call Forwarding on No Reply)

You want calls that you receive on your phone to be forwarded to another destination.

Both your own phone and the other destination will then start ringing. The system configuration determines whether or not there is a ringing delay at the other destination. Whoever goes off-hook first, answers the call. Depending on the system configuration, Call Forwarding on No Reply can also be activated when your phone is busy.

Activating forwarding:

Press the navigation key to the right or the Menu softkey.

Forwa rding

Call Forwarding on No

Scroll to For wardin g and press the Select softkey.

Scroll to Call forwarding on No Reply and confirm with the Ok softkey.

User

Scroll to User and confirm with the Ok softkey. Enter the call number of the destination to which you want your calls to be forwarded and confirm with the Ok softkey.

➔ Forwarding is activated.

Note:

You can also find the call number of the user you are looking for in the redial list.

Deactivating forwarding:

Press Menu > Activated features > Deactivate.

Notes:

• You can also forward to your Voice Mail (see Chapter "Forward to Voice Mail", page 38).

• You can also activate forwarding by remote control, see Chapter "Setting

functions by remote control", page 46.

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Aastra 620d 37

Supplementary features

■ Forward to Voice Mail

You cannot momentarily be reached on your phone. If you forward to your Voice Mail, a user can leave you a voice message.

You can use the global greeting or your own greeting (see Chapter "Configuring Voice Mail", page 65).

For more information on Voice Mail please refer to the "User’s Guide Voice Mail Systems".

Activating forwarding:

Press the navigation key to the right or the Menu softkey.

Forw ardin g

Scroll to For wardin g and press the Select softkey.

Call Forwarding

Voice Mail

Scroll to Call forwarding and confirm with the Ok softkey.

Scroll to Voice Mail and confirm with the Ok softkey.

➔ Forwarding is activated.

Deactivating forwarding:

Press Menu > Activated features > Deactivate.

Notes:

• You can specify whether your Voice Mail should answer directly (Call For-

warding ) or with a delay (Call Forwarding on No Reply), or only if you are

already on the phone (Call Forwarding if busy).

• A new Voice Mail message is signalled with a text message on the display and a red-flashing LED indicator in the idle state..

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Supplementary features

■ Forwarding to a message

You cannot be reached on your phone. You want any internal user who calls you to get a text message. The subscriber hears the busy tone and obtains a text message on his display.

Requirement: The internal user must have a phone capable of receiving text messages. Users whose phone cannot receive text messages are put through to your phone or rerouted to a destination predefined within the system.

Activating forwarding:

Press the navigation key to the right or the Menu softkey.

Forwa rding

Scroll to For wardin g and press the Select softkey.

Call Forwarding

Message

<Text>

Scroll to Call forwarding and confirm with the Ok softkey.

Scroll to Message and confirm with the Ok softkey.

Enter the text and confirm with the Ok softkey.

➔ Forwarding is activated.

Deactivating forwarding:

Press Menu > Activated features > Deactivate.

Note:

If you activate another call forwarding, your forwarding to message is deactivated.

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Aastra 620d 39

Supplementary features

Functions for special situations

This section explains the different options provided by your phone to deal with special situations.

■ Forwarding a call during the ringing phase

You do not want to answer a call yourself but deflect it to another user.

The Deflect function allows you to deflect a call during the ringing phase, to an internal or external user or to your Voice Mail.

Your phone is ringing and the indicator LED is flashing. To deflect the call, proceed as follows.

Deflect

Press the Deflect softkey.

Enter the call number and confirm with the Ok softkey.

➔ The call is deflected to the desired user.

Notes:

• You can also find the call number of the user you want in the phone book or in a call list.

• If the user you want to deflect to is busy, the call will not be deflected. The display reads Busy and your phone still rings.

■ Rejecting a call during the ringing phase

You do not want to answer a call.

You can reject a call already during the ringing phase

Reject

Press the Reject softkey or the End call key.

➔ The connection is rejected and, depending on the system configuration,

the caller obtains the busy tone or is forwarded to a preconfigured destination.

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Supplementary features

■ Listening to Voice Mail

Your display reads Voice Mail from and the indicator LED is flashing red.

Listen

Voice Mail

Inbox

Delete

Listening to a new message:

Press the Listen softkey.

➔ The message is played back.

Or:

Voice Mail is also available via the menu: Menu > Voice Mail > Inbox > Listen.

To delete the message:

Press the navigation key to the right or the Menu softkey.

Scroll to Voice Mail and press the Select softkey.

Scroll to Inbox and press the Select softkey.

Press the Delete softkey.

➔ The Voice Mail is deleted.

Notes:

• To find out how to configure call forwarding to your Voice Mail, refer to the Chapter "Forward to Voice Mail", page 38.

• To find out how to configure a Voice Mail please refer to the Chapter "Config-

uring Voice Mail", page 65 or to the "User’s Guide Voice Mail Systems".

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Aastra 620d 41

Supplementary features

■ Sending text messages

You want to send a written message to an internal user.

You can send a text message to an internal user. The text message will appear on the person's display.

Requirement: The internal user must have a phone capable of receiving messages.

You can use one of the text messages stored in the system directly, modify it or create a new message.

Press the navigation key to the right or the Menu softkey.

Text message

New

<Text>

Scroll to Tex t me ssa ge and press the Select softkey.

Scroll to New and press the Select softkey.

Select one of the text messages stored in the system and press the Select softkey.

Adapt or expand the text and press the Send softkey.

Select the destination and press the Select softkey.

For user and group: Enter the phone number and press the Send softkey.

➔ The text message is sent.

Note:

If the display reads Not available, the text message could not be sent.

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Supplementary features

■ Reading text messages

Your display shows New message received and the envelope symbol. The LED indicator is red-flashing.

Show

Read

Delete

Showing text message:

Press the Show softkey.

➔ The display shows the sender and the date/time of the text message.

Reading text message:

Select the text message you want and press the Read softkey.

➔ If the message runs over several lines, use the navigation key to scroll.

Deleting text message:

Press the Delete softkey.

➔ The text message is deleted; the next text message is retrieved from the

memory.

Or:

Press Menu > Text message > Inbox to select the text message and continue as described above.

■ Picking up a call

You hear a phone ringing in your vicinity and want to pick up the call.

With the Pick up function you can pick up the call from the other phone on your own phone.

Press the navigation key to the right or the Menu softkey.

Call features

Pick up

Scroll to Call features and press the Select softkey.

Scroll to Pick up and press the Select softkey.

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Enter the call number of the phone from which you want to pick up the call and confirm with the Ok softkey.

Note:

You can also find the call number of the user you want in the phone book or in a call list.

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Supplementary features

■ Making a call on a third-party phone

You want to make a call on a third-party phone using your personal settings, for example on a colleague’s phone or in a meeting room.

You can activate a third-party phone to make an internal or external call using your personal settings, even if the phone is locked for external calls.

You can activate the phone for a business or private call.

Once you have activated the phone using a */# procedure and your PIN, dialling by your private phone book is available.

The called party's display shows your personal phone number and not the number of the phone from which you are making your call.

Any call charges incurred will be charged to you.

1. Enter #36.

2. Enter your internal phone number.

3. Enter your PIN.

4. Enter the internal or external phone number with the exchange access digit.

Press the Call key.

➔ The phone number displayed is dialled.

Note:

When you hang up, dialling by name and your private phone book remain available for a whole minute so you can make another call.

Or:

1. Enter #46 for a private call.

2. Enter your internal phone number.

3. Enter your PIN.

4. Enter the external call number directly, without the exchange access digit.

5. Press the Call key.

➔ The phone is now enabled; the external user is called.

Note:

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Supplementary features

■ Personal call routing

You wan to specify which of your phones shall ring when you receive a call.

If your system administrator has set up a phone number with several phones for you as well as the call routings, you can specify which of your phones shall signal a call by using the personal call routing. Your system administrator can set up to 5 call routings. You can only answer a call on phones where the call is signalled. Contact your system administrator for more information.

You can activate a call routing for all phones. If you have not configured a call routing, the factory setting (all phones are ringing) is used as standard.

Activating personal call routing:

Press the navigation key to the right or the Menu softkey.

Settings

Scroll to Settings and press the Select softkey.

General

Pers. call routing

Scroll to General and press the Select softkey.

Scroll to Personal call routing and press the Select softkey.

Select the call routing you want and confirm with the Select softkey.

➔ Personal call routing is activated.

Deactivating personal call routing:

Press Menu > Activated features > Deactivate.

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Supplementary features

Setting functions by remote control

This section explains how you can change your phone's settings even if you are not directly at your phone.

You are not at your desk and want to set various functions on your phone from a different phone.

You can activate/deactivate many of your phone's functions by remote control from a different phone.

The remote control is initiated using a special */# procedure. You can then enter the function commands and */# procedures.

Using remote control from a third-party phone:

1. Enter */# procedure #36.

2. Enter your phone number.

3. Enter your PIN.

4. Enter the */# procedure for activating/deactivating the function you want.

Press the Call key.

➔ Acknowledgement tone sounds; function is activated/deactivated.

Note:

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Personalizing Your Phone

These sections explain how to adapt the phone’s basic settings to suit your personal requirements.

Configuring Phone Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Adjusting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Profile settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Hands-free and headset settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

General settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Protection settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Managing your private contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Configuring Voice Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Configuring Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Formulating Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

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Personalizing Your Phone

Configuring Phone Functions

This section explains how to set special mobile functions on your phone.

■ Switching the mobile phone on/off

You want to switch your phone on or off.

Switching the phone off:

Keep the End call key pressed down for approx. 2 seconds and answer Ok to the safety prompt.

➔ The phone is switched off.

Or:

Function is also available via the menu: Menu > Settings > General > Switch off.

Notes:

• You cannot switch the phone off in a call.

• When the phone is switched off, incoming calls are stored in the call list.

• When you place the phone in the charging bay, the phone automatically

switches itself on.

Switching the phone on:

Place the phone in the charging bay or keep the End call key pressed down for approx. 2 seconds.

➔ The phone is switched on.

Note:

If you mobile phone cannot find a system, the display reads "No system". You can switch to an available system using Menu > Settings > System > System reg-

istrations.

■ Locking/unlocking the keypad

You leave your workstation and want to avoid accidentally pressing your phone keys.

Locking the keypad:

Keep the hash key pressed down for approx. 2 seconds.

➔ The keypad is locked.

Unlocking the keypad:

Press the Unlock softkey and the hash key.

➔ The keypad is unlocked.

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Personalizing Your Phone

■ Locking your phone

You need to leave your desk and want to ensure that no-one can alter your phone's settings, look at your private data, or make outside calls from your phone.

You can lock your phone with a PIN consisting of two to ten digits. First change the PIN as described in chapter "Changing the PIN", page 59) or use the */# procedure *47 (see "User’s Guide */# Procedures").

You can lock either just the configuration (Configuration locked) or the entire phone (Phone

locked). With Phone locked your private data cannot be viewed and external calls can only be

made from your phone in accordance with the system settings.

Press the navigation key to the right or the Menu softkey.

Settings

General

Barring

<PIN>

Scroll to Settings and press the Select softkey.

Scroll to General and press the Select softkey.

Scroll to Barring and press the Select softkey.

➔ You are prompted to enter your PIN.

Enter the PIN and confirm with the Ok softkey.

Select the barring you want and enable with the Select softkey.

➔ The phone is locked, is displayed. ➔ To lock all your phones, execute the *33* <PIN> # function code (see

"User’s Guide */# Procedures").

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Personalizing Your Phone

■ Unlocking your phone

You want to unlock you phone.

You can use your PIN to unlock your phone. If you have forgotten your PIN, your system administrator can reset it to the factory setting.

Press the navigation key to the right or the Menu softkey.

Activated features

<PIN>

Free

Scroll to Activated features and press the Select softkey.

Select the barring you want and press the Deactivate softkey.

➔ You are prompted to enter your PIN.

Enter the PIN and confirm with the Ok softkey.

Scroll to Free and confirm with the Select softkey.

➔ The phone is unlocked. ➔ To lock all your phones, execute the *33* <PIN> # function code (see

"User’s Guide */# Procedures").

■ Activate range alarm and system busy beep

You want to set the system parameters with your mobile phone.

The Range alarm indicates that the connection between your phone and the system is weak. The System busy beep tells you that the system is overloaded – you need to wait until the system is available again.

Press the navigation key to the right or the Menu softkey.

Settings

General

Scroll to Settings and press the Select softkey.

Scroll to General and press the Select softkey.

50 Aastra 620d

Select the setting you want and switch on or off with the Select softkey.

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Personalizing Your Phone

■ Setting the server alarm

Depending on the system’s settings, you can receive server alarms for specific situations. These settings are made by your system administrator in the system. Contact your system administrator for more information.

When the server alarms are activated in the system, you can select from the alarm signalling as follows: Vibracall, Progressive ring tone, Suppress ring tone. Check the system settings with Tran s-

mit test alarm.

Press the navigation key to the right or the Menu softkey.

Settings

Server alarm

Scroll to Settings and press the Select softkey.

Scroll to Server alarm and press the Select softkey.

Select the setting you want and switch on or off with the Select softkey.

■ Logging a mobile phone on/off

See (also) the Chapter "Managing communication systems", page 60.

■ Combining the charging contact with direct call answering

You want to choose whether to answer a call simply by lifting the phone out of its charging bay or whether you also need to press the Call key after lifting out the phone.

You can specify that your mobile phone should behave like a fixed phone when you answer a call. In this case you do not have to press the Call key when you lift the phone out of its charging bay.

Press the navigation key to the right or the Menu softkey.

Settings

Scroll to Settings and press the Select softkey.

General

Direct call answer

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Scroll to General and press the Select softkey.

Scroll to Direct call answer and press the Select softkey.

➔ The setting is stored.

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Personalizing Your Phone

Display settings

This section explains how to set display properties.

■ Setting the display

You want to optimise the display settings.

You can activate or deactivate the following settings:

•Font size (Font)

• Colour scheme

• Illumination: Brightness, Idle timeout, Charging bay timeout, Display dimming (display is dimmed during an entire call)

Press the navigation key to the right or the Menu softkey.

Settings

Display

Scroll to Settings and press the Select softkey.

Scroll to Display and press the Select softkey.

Scroll to the display setting you want and press the Select softkey.

Select the setting you want.

Note:

The Select softkey displays the colour scheme you want.

➔ The setting is stored.

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Personalizing Your Phone

■ Setting the indicator LED

You can activate or deactivate the following settings:

• In Service (Phone is switche on)

• Incoming call

• Info

• Appointment call (function can only be set with a function code, see Chapter "*/# Proce-

dures", page 67)

• Hands-free operation

• Battery empty

Press the navigation key to the right or the Menu softkey.

Settings

LED display

Scroll to Settings and press the Select softkey.

Scroll to LED display and press the Select softkey.

Scroll to the LED setting you want and confirm with the Select softkey.

Adjusting the volume

All the ring tone properties are set using the profiles, see Chapter "Profile settings", page 54.

■ Setting the volume during a call

You want to adjust the volume while in a call. The handset and loudspeaker volumes need to be set separately.

The new volume will remain stored even after the call is ended.

Louder: Press top side key. Quieter: Press bottom side key.

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Personalizing Your Phone

Profile settings

There are five different application profiles to adapt the phones to any given work situation, e.g. headset or conference mode.

■ Setting up a profile

All your phone’s ringing properties are stored in the profiles.

Three default profiles are factory-set: Normal, Meeting, Charging bay. You can set up to 5 profiles.

A profile comprises a set of ringing and phone settings, which you can specify individually for each profile. 1 profile is always active in telephone mode. The default profile is the Normal profile. Activate the appropriate profile depending on the situation (e. g. before a meeting you can activate the Meeting profile). The Charging bay profile is selected automatically whenever the phone is placed in the charging bay.

You can set the following profile properties:

• Ring volume,

• Ring melody for Internal ring, External ring and Discreet ring,

• Vibracall, Discreet ring (phone only rings once), Suppress ring tone ( is displayed), Progres-

sive ring tone, Confirmation tone (each key stroke is confirmed with a beep), Battery warning

(battery nearly run-down triggers a warning).

Press the navigation key to the left.

Or:

Profiles are also available via the menu: Menu > Settings > Profiles.

New

Modify

Rename

Delete

54 Aastra 620d

Creating a new profile:

Press the New softkey.

Setting up a profile:

1. Scroll to the profile you want and press the Modify softkey.

2. Scroll to the setting you want and confirm your choice of setting with the

Select softkey.

➔ The setting is stored.

Note:

To listen to all the ring properties use the Tes t softkey.

Renaming a profile:

Scroll to the profile you want and press the Rename softkey.

➔ The setting is stored.

Delete profile:

Scroll to the profile you want and press the Delete softkey.

➔ The profile is deleted.

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Personalizing Your Phone

■ Activate profile

In your everyday phoning habits you want to adapt your phone’s ringing properties to each situation.

The ringing properties are stored in different profiles. Select the profile you want from the list of profiles.

The current profile is indicated on the display (except for Normal profile).

Press the navigation key to the left.

Or:

Profiles are also available via the menu: Menu > Settings > Profiles.

➔ All the profiles are displayed.

Selecting

Select the profile you want and activate with the Select softkey.

➔ The profile is activated.

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Personalizing Your Phone

Hands-free and headset settings

This section explains other ways in which you can make calls with your phone.

■ Connecting a headset

Connect your headset to the socket on the bottom left-hand side of your phone. The headset mode is then automatically activated.

Your phone also has a Bluetooth® interface (2.0) so you can operate the corresponding headsets. Only audio data can be transmitted via the Bluetooth® interface with a headset.

■ To activate headset operation

You have connected a headset and now want to activate the headset mode.

A headset can be connected in parallel with the handset.

If you answer a call in headset mode using the Call key or Loudspeaker key, the call is provided on the headset.

This phone supports wireless headsets based on the DHSG standard, which allows you to set up and to end calls from the headset. Ask your dealer which headsets are particularly well suited for this phone.

When you connect a Bluetooth® headset (see chapter "Activating Bluetooth® mode and Blue-

tooth® devices", page 57), the headset is automatically activated.

Note:

To find out how to phone with headset, refer to the Chapter "Using a Headset", page 16.

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Personalizing Your Phone

■ Activating Bluetooth® mode and Bluetooth® devices

You want to make and receive phone calls with a Bluetooth®-supported headset.

You can activate Bluetooth® devices as soon as you have activated the Bluetooth® mode.

You can activate or deactivate the Bluetooth® manually.

Notes:

• Only one Bluetooth® connection at a time is possible.

• To find out how to phone with headset, refer to the Chapter "Using a Headset", page 16.

Press the navigation key to the right or the Menu softkey.

Settings

Bluetooth

Activating Bluetooth

Subscribe headset

Select headset

Delete

Scroll to Settings and press the Select softkey.

Scroll to Bluetooth and press the Select softkey.

Activating/deactivating Bluetooth® mode:

Scroll to Enable Bluetooth and press the Select softkey.

➔ The setting is stored, is displayed.

Note:

An activated Bluetooth® operation does not imply that a Bluetooth® connection is running.

Pair new device:

Scroll to Subscribe headset and press the Select softkey. Switch on the device you want and set to subscribe mode. Select the device you want and enter the Bluetooth® device PIN.

➔ Device is paired, is displayed.

List of paired devices:

Switch on the device you want, scroll to Select headset, press the Select softkey and select a device from the list.

➔ The list of coupled devices is displayed.

Note:

The list is limited to 2 Bluetooth® devices. Remove a device before you connec t another one.

Remove device:

Scroll to Select headset and press the Select softkey. Select the device you want and press the Delete softkey.

➔ Device was removed.

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Personalizing Your Phone

General settings

This section explains other settings you can make on your phone.

■ Selecting the language

The display text is not in the language you want.

You can select a different language. The menu item under which you select your language is marked by an "*" in front of the word for "language" in the language of your choice, e.g. "*Language" for English.

Press the navigation key to the right or the Menu softkey.

<*Language>

Scroll to *Language and press the Select softkey.

Select the language you want and confirm with the Select softkey.

➔ The display text appears in your selected language.

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Personalizing Your Phone

■ Changing the PIN

You want to change the PIN used to lock/unlock your phone (see Chapter "Locking your

phone", page 49 and "Unlocking your phone", page 50).

The factory setting is digit combination "0000"; you can select any 2 to 10-digit combination for your new PIN.

If you have forgotten your PIN, your system administrator can reset it to the factory setting.

Note:

Your pin applies to all your phones.

Press the navigation key to the right or the Menu softkey.

Settings

General

New user PIN

Scroll to Settings and press the Select softkey.

Scroll to General and press the Select softkey.

Scroll to New user PIN and press the Select softkey.

➔ The display reads User PIN.

Enter the old PIN and confirm with the Ok softkey.

➔ The display reads New user PIN.

Enter the new PIN and confirm with the Ok softkey.

➔ The display reads Confirm user PIN.

Enter the new PIN a second time and confirm with the Ok softkey.

➔ New PIN is stored.

Notes:

• For each digit entered, the display shows an "*".

• You can also change the PIN with the *47 function code (see "User’s Guide */ # Procedures").

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Personalizing Your Phone

■ Enter display text for the idle state

You want to change the text displayed by your phone in the idle state.

In addition to the date and time you can enter a personal text for the text displayed in the idle state.

Press the navigation key to the right or the Menu softkey.

Settings

General

Idle text

<Text>

Scroll to Settings and press the Select softkey.

Scroll to General and press the Select softkey.

Scroll to Idle text and press the Modify softkey.

Enter the text and confirm with the Save softkey.

➔ The text is stored.

■ Managing communication systems

This menu allows you to specify the active system for your phone and to manage registrations to different systems. Contact your system administrator for more information.

If your phone is registered with several systems, the name of the active system is shown on the display.

The DECT-specific information is retrievable in the DECT identities menu.

For more information on the Download server refer to Chapter "Software", page 70.

Press the navigation key to the right or the Menu softkey.

Settings

Scroll to Settings and press the Select softkey.

System

System Registration

New

60 Aastra 620d

Scroll to System and press the Select softkey.

Scroll to System registrations and press the Select softkey.

Registering to a new system:

Press the New softkey, enter AC code, and press the Save softkey.

➔ The phone searches for the system.

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Personalizing Your Phone

Rename

Delete

Selecting

Renaming a system:

Scroll to the system you want and press the Rename softkey. Enter a new number and press the Save softkey.

➔ The setting is stored.

Deleting a system:

Scroll to the system you want, press the Delete softkey and answer Ok to the safety prompt.

➔ The system is deleted.

Switching system:

Scroll to the system you want and confirm with the Select softkey.

■ Retrieve information on your phone

Your phone’s software-relevant data is stored in this menu.

Press the navigation key to the right or the Menu softkey.

Settings

Information

Scroll to Settings and press the Select softkey.

Scroll to Information and press the Select softkey.

Select the setting you want.

➔ The information can now be retrieved.

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Personalizing Your Phone

Protection settings

This section explains how you can protect yourself against certain types of call.

■ Activating protection against certain types of calls

You want to protect yourself against certain types of calls.

You can set your phone so that these functions are not permitted on it. Ask your system administrator whether these functions are enabled on the system.

Press the navigation key to the right or the Menu softkey.

Settings

Protection

Scroll to Settings and press the Select softkey.

Scroll to Protection and press the Select softkey.

Select the setting you want and switch on or off with the Select softkey.

➔ The setting is stored.

Note:

You can deactivate an activated protection using Menu > Activated features >

Deactivate.

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Personalizing Your Phone

Managing your private contacts

This section explains how to manage your private contacts.

■ Creating a new contact entry

You want to store your own phone numbers. You can store your own phone numbers as private contacts.

For each contact you have the possibility of making several call number entries (Business , Mobile , Private ). You can specify one of these numbers as the standard call number, the one which is used whenever you do not make a particular selection.

Press the navigation key downwards.

Or:

Phone book is also available via the menu: Menu > Phone book.

Private contacts

Scroll to Private contacts and press the Select softkey.

New

Default

Press the New softkey.

Enter the user’s contact data (Name , Business , Mobile , Private ). Use the navigation key to scroll between the entries. Confirm with the Save softkey.

➔ The contact is now stored.

Specify the selected phone number as default number using the Default softkey.

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Personalizing Your Phone

■ Editing or deleting a contact

You want to edit a call number which you have stored in your private contacts.

Note:

You cannot modify entries in other phone books.

Press the navigation key downwards.

Or:

Phone book is also available via the menu: Menu > Phone book.

Private contacts

Scroll to Private contacts and press the Select softkey.

Edit

Delete

To change an entry:

Select the entry you want and press the Edit softkey. Modify the contact data and confirm with the Save softkey.

To delete an entry:

Select the entry you want and press the Delete softkey.

➔ The entry is now deleted.

■ Transferring a call number from the call list to the private contacts

You want to transfer a call number from one of the call lists to your private contacts.

You can add a phone number to an existing contact or create a new contact.

Press the navigation key to the right or the Menu softkey.

Call lists

Add to exist. contact

Add new contact

Scroll to Call lists and press the Select softkey.

Select the call list and user you want and press the Save softkey.

Adding to existing contact:

Press the Add to existing contact softkey, select the contact and number type you want, and confirm with the Save softkey.

Adding new contact:

Press the Add new contact softkey, select the number type you want, and confirm with the Save softkey.

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Personalizing Your Phone

Configuring Voice Mail

This section explains how to set your Voice Mail.

■ Managing a personal greeting

You have the possibility of recording up to three different greetings. If no personal greeting is activated or if none is available, the global greeting is activated automatically, provided it has been recorded. Contact your system administrator for more information.

Press the navigation key to the right or the Menu softkey.

Voice Mail>Greeting

Scroll to Voice Mail and Greeting and press the Select softkey.

Recording a greeting:

Select the greeting you want and press the Record softkey.

➔ Now record your personal greeting text.

Listening to the greeting:

Select the greeting you want and press the Listen softkey.

➔ You can monitor your personal greeting text and re-record it if necessary.

Select the greeting:

Select the greeting you want and confirm with the Ok softkey.

➔ The announcement last recorded is automatically activated.

Notes:

• To find out how to configure call forwarding to your Voice Mail, refer to the Chapter "Forward to Voice Mail", page 38.

• For more information on Voice Mail please refer to the Chapter "Listening to

Voice Mail", page 41 or to the "User’s Guide Voice Mail Systems".

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Personalizing Your Phone

Configuring Keys

This section explains how to assign phone numbers to a configurable key.

Your system administrator can additionally set a function key. Contact your system administrator for more information.

■ Available keys

You can store call numbers on 3 different types of keys:

• a configurable key – accessible at all times

• directly to the softkey – retrievable in the idle position only

• on a Hotkey – accessible any time

■ Store a phone number under a key

You want to retrieve a frequently used phone number with a single keystroke rather than enter it digit by digit.

You can store a maximum of three call numbers including names on a configurable key.

The system administrator can disable any possibility of modifying the configuration of a key that has already been configured.

<long>

New

Modify

Delete

66 Aastra 620d

Keep the key you want pressed down for approx. 2 seconds.

Or:

Keys are also available via the menu: Menu > Settings > Keys > Softkey/Hotkey.

Creating a new key assignment:

Press the New softkey, enter the name and number, and confirm with the Save softkey.

➔ The allocated function is stored.

Modify a key assignment:

Select the key you want and press the Modify softkey. Make the changes and confirm with the Save softkey.

➔ The allocated function is stored.

Deleting a key assignment:

Select the key you want and confirm with the Delete softkey.

➔ The assignment is deleted.

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Personalizing Your Phone

Formulating Functions

This section explains how you can activate an individual function, e.g. call forwarding, using the function commands.

■ Function Commands

You can use function commands to define a function to suit your personal requirements. A function can consist of one or more function commands, function codes, and the phone number.

Tab. 1 The following function commands are available:

"I" Seize line "X" Disconnect "P" Pause 1 second before the next operation

"N" Use the phone number entered in call preparation "." Control key function (up-circuit system)

"Z" Activate/deactivate DTMF mode "R" Use the phone number last dialled "Y" Disconnect and reseize the line.

Tab. 2 Examples of how to define a function:

"IR" Seize line ("I"),

"I201" Seize line ("I") and dial phone number 201 "I*21201X" Seize line ("I"),

dial phone number last dialled ("R")

activate call forwarding unconditional ("*21") to phone number 201, disconnect ("X")

Notes:

• Text mode has to be activated before you can enter function commands.

• Functions that are not available via the menu can be activated using the */# procedures (see "User’s Guide */# Procedures").

• You can either type in a */# procedure directly or store it under a key.

• You can only activate certain */# procedures if the same function cannot be obtained via the menu.

• The availability of cer tain */# procedures may be restricted depending on the system and software version.

■ */# Procedures

A list with all */# procedures can be found at http://www.aastra.com/docfinder ("User’s Guide */ # Procedures").

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Aastra 620d 67

Installation and

commissioning

These sections explain the setup options available with your phone.

Equipment provided. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Connecting a mobile phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Carry clip or swivel clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Carry strap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

USB and external charging socket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Logging your phone on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

68 Aastra 620d

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Equipment provided

Installation and commissioning

Cordless phone Battery

Quick User's Guide and safety

information

Options

Charging bay and plug-in

power supply unit with coun-

try-specific adapters

"Easy" or "Rotary" belt clip Carry strap

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Aastra 620d 69

Installation and commissioning

Connecting a mobile phone

■ Connecting the charging bay

The phone can be operated without modifying the charging bay.

1. Plug the cable connector into the socket on the underside of the charging station.

2. Feed the cable through the strain relief provided.

3. Plug the plug-in power adapter into an available socket outlet.

Note:

Plug designs vary from country to country.

■ Power supply / Plug-in power supply unit

The power supply unit is rated for 100 V to 240 V AC (50-60 Hz). It is supplied with four interchangeable adapters, which means it can be used more or less worldwide. Where necessary, fit the standard adapter head for your country to the power supply unit. As the plug-in power supply unit comes in two variants, the assembly differs slightly:

• Variant 1: Set the switch on the power supply unit to OPEN and slide the existing adapter head upwards and out. Next fit the new adapter head to the power supply unit and lock it into place using the switch (LOCK).

• Variant 2: First remove any adapter head that may already be fitted by pressing OPEN. Next fit the new adapter head onto the power supply unit at a slight angle with the end marked TOP at the top. Press it down until it clicks into place.

■ Software

New device software can simply be updated during operation using automatic firmware updates, reducing maintenance costs as a result.

70 Aastra 620d

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Installation and commissioning

Battery

Take also note of the safety information on handling the battery set out in Chapter "Dealing with

batteries", page 8.

■ Inserting the battery

1. Push the battery cover downwards until it is released from the lock, then take it off.

2. Insert the battery with the contacts downwards.

3. Replace the battery cover and push it upwards until it locks.

■ Charging the battery

The batteries are supplied uncharged. To charge the batteries, place the phone in the charging bay.

It is only after the battery has been charged for the first time that your phone is ready for use, that calls can be answered and that you can make calls from the phone.

Notes:

• It takes several charging cycles before a new battery reaches full capacity.

• The technical data can be found in the Chapter "Technical Data", page 76.

• The descriptions of the display symbols can be found in the Chapter "Display symbols", page 4.

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Aastra 620d 71

Installation and commissioning

Carry clip or swivel clip

■ Fitting / removing the carry clip or swivel clip

The carry clip supplied with the phone is placed on the two openings at the top end of the phone and pressed in until it snaps into place. To remove the carry clip, press the small recesses on the edge of the strap and gently pull the strap apart.

The phone can also be equipped with a swivel clip accessory. The holding clip is also placed on the two openings at the top end of the phone and pressed in until it snaps into place. Next slide the clip onto the prominent button. To release the phone from the clip, press the upper button.

Carry strap

■ Securing the carry strap

The top part of the carry clip has two openings. You can feed the bottom end of the carry strap through these openings (detach the carry clip first before fitting the strap). Carry straps are optionally available.

72 Aastra 620d

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Installation and commissioning

USB and external charging socket

■ Mini USB socket

There is a mini USB socket (2.0) in the bottom right-hand corner. It has two functions.

• As an interface for connection with a PC, for instance for loading data to or from the device. If the phone is connected with a PC, the battery is loaded at the same time. However the charging process is slower than when the phone is charged in the charging bay.

• As a connection socket for a USB charging bay, for instance for charging the phone. Here, too, the charging process is slower compared with charging in the charging bay.

Use a screened USB cable only.

Logging your phone on

■ Registering your phone on the system

Your system administrator has to prepare the system before you can log on your phone.

Your phone can be operated on a maximum of 4 different communication systems. To do so, it must be registered on each system. As a rule your phone is registered with the communication system by your system administrator. Contact your system administrator for more information.

■ Registration

A registration is stored on the phone for each communication system with which your phone is registered. A registration entry contains, among others, a system name (e. g. A, B, C).

If your phone is registered with several systems, the name of the active system is shown on the display.

■ Register

Once the phone is registered with one or more communications systems, you can make and receive phone calls (see also Chapter "Managing communication systems", page 60).

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Aastra 620d 73

Further information

The following sections contain more useful information about your phone.

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Technical Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

74 Aastra 620d

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Further information

Troubleshooting

This section contains a few tips on how to operate your phone if you encounter any problems.

■ Malfunctions

The display reads: "System overload"

At the moment no connection can be set up via the current system base. The phone is trying to set up a better radio connection with the same or a different system base. This message appears in standby mode only.

The display reads: "No System"

You have moved out of the coverage area; the radio connection is interrupted. Move closer to a radio station.

Leaving the coverage area

You are outside the coverage range. You can set the phone so that you receive a warning signal if you leave the coverage area (see Chapter "Activate range alarm and system busy beep", page 50).

Display is working, but connection is not possible

Your phone may be locked. Unlock your phone (see Chapter "Locking/unlocking the keypad", page 48).

Display brightness insufficient

The setting for the display’s brightness is unsuitable. Change the setting (see Chapter "Setting the dis-

play", page 52).

Impaired sound quality during hands-free operation

The sound quality can be affected if the volume is too loud – turn down the volume. If the sound quality fluctuates, contact your system administrator.

Note:

For all other messages, faults and questions you may have, contact your system administrator.

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Aastra 620d 75

Further information

Technical Data

■ Operation

Standards DECT, GAP DECT encryption supported

Frequency range 1880 MHz up to 1900 MHz Transmitted power 10 mW (average power per channel)

Range

■ Interfaces

Headset 2,5 mm jack and Bluetooth® PC USB - PC

■ Battery charge and usage times

Battery capacitance 850 mAh lithium-ion (Li-Ion) Power battery capacitance 1800 mAh lithium-ion (Li-Ion) Operating time, talk time up to 12 hours

Operating time, standby up to 100 hours Operating time, talk time with power battery up to 24 hours Operating time, standby with power battery up to 200 hours

Charging time in the charging bay 2 hours for fully charged state

• up to 300 m outdoors

• up to 50 m in indoors

■ Ambient conditions

Operating temperature 5° C to 40° C

Storage temperature -5° C to +45° C Class of protection IP 50 Noise Ambient noise filter for loud environments

Hands-free operation Full-duplex hands-free operation

76 Aastra 620d

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■ Dimensions, weight and surface finish

Further information

Mobile phone with battery

Charging bay without mains adapter

Surface finish (sides and front) Silicone treated

Length x Width x Depth: 135 x 49 x 22.5 mm 120 g

Length x Width x Depth: 76 x 75 x 24 mm 40 g

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Aastra 620d 77

Index

Dialling

%, *,+...

*/# Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Accessing the menu . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Accessories Activate profiles Adjust volume Alpha search Ambient conditions Announcement (Protection) Answering a Call Answering Call Waiting Availability of telephone connections Available keys

Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Battery charge and usage times Bluetooth® operation Brokering

Call duration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Call Forwarding Call Forwarding on No Reply Call list Call waiting (Protection) Call waiting on an internal user Carry strap Changing the PIN Charges Charging the battery Colour scheme Conference Call Configuring Keys Configuring Voice Mail Connect Connecting a headset Connecting a mobile phone Connecting the charging bay Correcting your Input Cost control Creating a new contact entry

Dealing with batteries . . . . . . . . . . . . . . . . . . . . . . . . . 8

Deflect Deflect a call during the ringing phase Deleting a contact

78 Aastra 620d

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

. . . . . . . . . . . . . . . . . . . . . . . . 7, 76

. . . . . . . . . . . . . . . . . . 62

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

. . . . . . . . . . . . . . . . . . . . . . . 30

. . . . . . . . . . 7

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

. . . . . . . . . . . . . . . 76

. . . . . . . . . . . . . . . . . . . . . . . . . 57

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

. . . . . . . . . . . . . . . . . . . . . . . . . . . 36, 39

. . . . . . . . . . . . . . . . . . 37

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

. . . . . . . . . . . . . . . . . . . . . . 62

. . . . . . . . . . . . . . . . 30

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

. . . . . . . . . . . . . . . . . . . . . . . . . . 71

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

. . . . . . . . . . . . . . . . . . . . . . . . 65

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

. . . . . . . . . . . . . . . . . . . . . . . . . 56

. . . . . . . . . . . . . . . . . . . 70

. . . . . . . . . . . . . . . . . 70

. . . . . . . . . . . . . . . . . . . . . . . . . 20

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

. . . . . . . . . . . . . . . . . . 63

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

. . . . . . . . 40

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Dialling by Name Dialling from the Call List of Answered Calls Dialling from the Call List of Unanswered Calls Dialling from the phone book Dialling with a hotkey Dialling with a softkey Dialling with Redial Dialling with the Phone Number Digit keys Dimensions, weight and surface finish Display settings Display symbols Display text for the idle state Disposal Do not disturb (Protection) Document information

Editing a Phone Book Entry . . . . . . . . . . . . . . . . . . . .64

Enabling/disabling function Ending a Call Enquiry Call During a Call Enters digits Enters letters Equipment provided

Firmware update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

First-Time Operation Fitting / removing the carry clip Fitting / removing the swivel clip Font

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Formulating Functions Forwarding (Protection) Forwarding a Call Forwarding a Call on No Reply Forwarding to a message Forwarding to Voice Mail Function Commands Further information

Hands-free operation . . . . . . . . . . . . . . . . . . . . . . . . . .15

Headset Hotkey

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Illumination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Information

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

. . . .27

.27

. . . . . . . . . . . . . . . . .26

. . . . . . . . . . . . . . . . . . . . . . . . .28

. . . . . . . . . . . . . . . . . . . . . . . . . . . .28

. . . . . . . . . . . . . . .14

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

. . . . . . . . .77

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

. . . . . . . . . . . . . . . . . .60

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

. . . . . . . . . . . . . . . . . . . .62

. . . . . . . . . . . . . . . . . . . . . . . .10

. . . . . . . . . . . . . . . . . . .22

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

. . . . . . . . . . . . . . . . . . . . . .33

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

. . . . . . . . . . . . . . . . . . . . . . . . . .69

. . . . . . . . . . . . . . . . . . . . . . . . . .68

. . . . . . . . . . . . . . .72

. . . . . . . . . . . . . .72

. . . . . . . . . . . . . . . . . . . . . . . .67

. . . . . . . . . . . . . . . . . . . . . . .62

. . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

. . . . . . . . . . . . . . . . .37

. . . . . . . . . . . . . . . . . . . . . .39

. . . . . . . . . . . . . . . . . . . . . .38

. . . . . . . . . . . . . . . . . . . . . . . . . .67

. . . . . . . . . . . . . . . . . . . . . . . . . . .74

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

eud-1094/1.0 – I7.8 – 05.2009

Index

Inserting the battery Installation Intended Purpose Interfaces Intrustion (Protection)

Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

LED Linking the Charging Contact to Direct Answering Listening to Voice Mail Locking/unlocking the keypad Logging a mobile phone on/off

Mains connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Maintenance Making a Call Making a call on a third-party phone Malfunctions Medical equipment Menu-Guided Navigation Mini USB connection Moving the Cursor Muting the Microphone

Navigation key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Number key

One Number user concept . . . . . . . . . . . . . . . . . . . . .6

Operating elements Operation Options

Park . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Personal call routing Personal greeting Picking Up a Call Plug-in power adapter Power supply Pressing a Key Private call with PIN Profiles Protection

Quick find . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

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Aastra 620d 79

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

. . . . . . . . . . . . . . . . . . . . . . . . . 71

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

. . . . . . . . . . . . . . . . . . . . . . . . 62

. . . . . . . . . . . . . . . . . . . . . . . . . . 51

. . . . . . . . . . . . . . . . . . . . . . . 41

. . . . . . . . . . . . . . . . 48

. . . . . . . . . . . . . . . 51

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

. . . . . . . . . . 44

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

. . . . . . . . . . . . . . . . . . . . . . . . . . . .7

. . . . . . . . . . . . . . . . . . . . . 21

. . . . . . . . . . . . . . . . . . . . . . . . . 73

. . . . . . . . . . . . . . . . . . . . . . . . . . . 20

. . . . . . . . . . . . . . . . . . . . . . 15

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

. . . . . . . . . . . . . . . . . . . . . . . . . . . .2

. . . . . . . . . . . . . . . . . . . . . . . . . 45

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

. . . . . . . . . . . . . . . . . . . . . . . 70

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

. . . . . . . . . . . . . . . . . . . . . . . . . . 32

Range alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Reading text messages Receiving an Announcement Redial

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14, 28

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Registering your phone on the system Registration Reject Reject a call during the ringing phase Remote control Requesting a Callback Resetting activated features

Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Securing the carry strap Sending text messages Set the ringing volume Setting the display Setting the indicator LED Setting up profiles Signals Softkey Software Starting an Announcement Store a phone number under a key Supplementary features Switching the mobile phone on/off System busy beep System Information

Technical Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Text mode To activate headset operation To answer the callback request To lock the phone To unlocking the phone Trademarks Transferring a call number from the call list to the private contacts Transferring a Call Partner Trial licences Troubleshooting

Undoing Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Upper and Lower Case

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

. . . . . . . . . . . . . . . . . . . . . . . 43

. . . . . . . . . . . . . . . . . 32

. . . . . . . . 73

. . . . . . . . . 40

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

. . . . . . . . . . . . . . . . . . . . . . . . 29

. . . . . . . . . . . . . . . . . . 22

. . . . . . . . . . . . . . . . . . . . . . . 72

. . . . . . . . . . . . . . . . . . . . . . . 42

. . . . . . . . . . . . . . . . . . . . . . . 53

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

. . . . . . . . . . . . . . . . . . . . . 53

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

. . . . . . . . . . . . . . . . . . . 31

. . . . . . . . . . . . 66

. . . . . . . . . . . . . . . . . . . . . . 24

. . . . . . . . . . . 48

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

. . . . . . . . . . . . . . . . . 56

. . . . . . . . . . . . . . . . 29

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

. . . . . . . . . . . . . . . . . . . . . . 50

. . . . . . . 64

. . . . . . . . . . . . . . . . . . . . 34

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

. . . . . . . . . . . . . . . . . . . . . . . . 20

Index

User information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Using a Headset Using the Display and Operating Elements

Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

. . . . 17

80 Aastra 620d

eud-1094/1.0 – I7.8 – 05.2009

Declaration of Conformity

Aastra Technologies Limited hereby declares that the equipment Aastra IntelliGate® and the accessories there to comply with the basic requirements and other relevant stipulations of Directive 1999/5/EC.

You will find the complete text of the declaration of conformity and other documents for this device and the communications systems Aastra IntelliGate® under:

http://www.aastra.com/docfinder.

eud-1094/1.0 – I7.8 – 05.2009

AASTRA 620d User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Operating and Display Elements

Operating and Display Elements

■ Operating elements

■ Display symbols

System Information

■ Trial licences

■ One Number user concept

Security

■ Safety Information

■ Dealing with batteries

■ User information

■ Intended Purpose

■ Disclaimer

■ Trademarks

■ Document information

Content

Dialling and Phoning

Answering Calls

■ Answering a Call

■ Ending a Call

Making calls

■ Dialling with the Phone Number

■ Dialling with Redial

■ Using Your Phone in Hands-Free Mode

■ Muting the Microphone

■ Using a Headset

Keys

■ Pressing a Key

■ Softkey

■ Hotkey

Input

■ Digit keys

■ Enters digits

■ Enter the letters

■ Switching between Upper and Lower Case

■ Correcting your Input

■ Moving the Cursor

Menu-Guided Navigation

■ Accessing the menu

■ Navigation key

■ Cancelling operating steps

■ Enabling/Disabling function

■ Resetting activated features

Signals

■ Indicator LED Signals

Supplementary features

Making and answering calls

■ Dialling by name – quick search

■ Dialling from the phone book - Alpha search

■ Dialling from the Call List of Unanswered Calls

■ Dialling from the Call List of Answered Calls

■ Dialling with Redial

■ Dialling with a configured softkey

■ Dialling with a configured hotkey

■ Requesting a Callback

■ To answer the callback request

■ Call waiting with an internal user

■ Answering Call Waiting

■ Starting an Announcement

■ Receiving an Announcement

■ Private call with PIN

Using functions while in a call

■ Enquiry Call During a Call

■ Brokering between an Enquiry Call Party and Your Call Partner

■ Making a Conference Call

■ Connecting a caller through

■ Parking a Call Partner

Organising absences from the desk

■ Forwarding calls (call forwarding)

■ Forwarding calls (Call Forwarding on No Reply)

■ Forward to Voice Mail

■ Forwarding to a message

Functions for special situations

■ Forwarding a call during the ringing phase

■ Rejecting a call during the ringing phase

■ Listening to Voice Mail