Aastra 612D User Manual

Aastra 612d, 622d, 632d and 650c

SIP DECT for MX-ONE

Quick Reference Guide

Cover Page Graphic

Place the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the following settings:

• Width: 15,4 cm (Important!)

• Height: 11,2 cm (May be smaller)

• Top: 5,3 cm (Important!)

• Left: -0,3 cm (Important!)

This text should then be hidden.

™

1424-EN/LZT 103 092 RA

Important User Information

No parts of this publication may be reproduced, stored in retrieval systems, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without prior written permission of the publisher except in accordance with the following terms.

When this publication is made available on Aastra media, Aastra gives its consent to downloading and printing copies of the content provided in this file only for private use and not for redistribution. No parts of this publication may be subject to alteration, modification or commercial use. Aastra will not be liable for any damages arising from use of an illegal modified or altered publication.

Trademark

Aastra is a registered trademark of Aastra Technologies Limited. All other trademarks mentioned herein are the property of their respective owners.

Disclaimer

While every effort has been made to ensure accuracy, Aastra will not be liable for technical or editorial errors or omissions contained within this documentation. The information contained in this documentation is subject to change without notice.

Declaration of conformity

Hereby Aastra Telecom Sweden AB, Box 42214, SE-126 STOCKHOLM declares that this product (s) is in conformity with the essential requirements and other relevant provisions of the European Directive 1999/5/EC (R&TTE directive)

Details to be found at www.aastra.com/sdoc

Limited Warranty(applicable for sales in USA, Canada)

• Aastra warrants this product against defects and malfunctions during a one (1) year period from the date of original purchase. If there is a defect or malfunction, Aastra shall, at its option, and as the exclusive remedy, either repair or replace the telephone set at no charge, if returned within the warranty period. If replacement parts are used in making repairs, these parts may be refurbished, or may contain refurbished materials. If it is necessary to replace the telephone set, it may be replaced with a refurbished telephone of the same design and color.

• If it should become necessary to repair or replace a defective or malfunctioning telephone set under this warranty, the provisions of this warranty shall apply to the repaired or replaced telephone set

until the expiration of ninety (90) days from the date of pick up, or the date of shipment to you, of the repaired or replacement set, or until the end of the original warranty period, whichever is later. Proof of the original purchase date is to be provided with all telephone sets returned for warranty repairs.

Exclusion

• Aastra does not warrant its telephone sets to be compatible with the equipment of any particular telephone company. This warranty does not extend to damage to products resulting from improper installation or operation, alteration, accident, neglect, abuse, misuse, fire or natural causes such asstorms or floods, after the telephone is in your possession.

• Aastra shall not be liable for any incidental or consequential damages, including, but not limited to, loss, damage or expense directly or indirectly arising from the customers use of or inability to use this telephone, either separately or in combination with other equipment. This paragraph, however, shall not apply to consequential damages for injury to the person in the case of telephones used or bought for use primarily for personal, family or household purposes.

• This warranty sets forth the entire liability and obligations of Aastra with respect to breach of warranty, and the warranties set forth or limited herein are the sole warranties and are in lieu of all other warranties, expressed or implied, including warranties or fitness for particular purpose and merchantability.

3Aastra 612d, 622d, 632d and 650c

Notes on safety

It is imperative to observe the following instructions when setting up, connecting and using the telephone.

• Place the charger cradle on a non-slip surface.

• Lay the connection cable so it cannot cause accidents!

• Please read Important instructions for using the battery on this page.

• Do not place the handset or the charger cradle – close to heat sources – in direct sunlight – next to other electrical devices

• Protect your telephone from moisture, dust, aggressive liquids and gases.

• Only use approved accessories.

• Only use the enclosed plug-in power supply unit 23-00-1089-00 on Aastra 612d, 622d, 632d and 650c.

• Only use the standard batteries 23-001059-00 or 23-001080-00 or as accessories the power batteries 23-001060-00 or 23-001081-00.

• Always switch off the handset before removing the battery

• Never – open the charger cradle or the handset

(except for the battery compartment cover) yourself!

– touch the plug contacts with pointed metallic

objects!

– carry the charger cradle by the connection

cable!

• Only clean your telephone with a slightly moist cloth.

• Do not use your telephone in explosive areas.

• Do not use the Aastra 612d, 622d,632 and 650c in wet rooms (e.g. bathrooms).

• Do not hold the handset up to your ear in handsfree mode or when the ringer is ringing as the volume can be very loud.

• This product’s earcap region (at the front) and the loudspeaker region (at the rear) is slightly magnetic and may pick up metallic objects, such as staples or pins. Please check both regions for metallic object before use

Note for wearers of hearing aid

Before using the handset, users of hearing aids should note that radio signals can affect hearing aids and, if powerful enough, can cause an unpleasant buzzing sound.

Disposal of the product

Your product should not be placed in municipal waste. Please check local regulations for disposal of electronic products.

Important information about the batteries

The devices are powered by a Li-ion battery (both standard and power battery). It is vital that you read the safety regulations before using the battery for the first time. Keep these safety regulations and all instructions for use at hand for future reference.

• Dispose of used batteries is according to the regulations for disposal of electronic products. Failure to heed any of the following precautions when using the battery can lead to overheating, fire and danger of explosion.

• CAUTION: Risk of explosion if the battery is replaced by an incorrect type.

• Never try to use the battery for the power supply of any device other than these handsets.

• Never use or leave the battery close to a naked flame.

• Never put the battery into a microwave oven, do not throw it into a fire and do not expose it to high temperatures by any other means.

• Never carry or store the battery together with electrically conducting objects (neck chains, pencil leads, etc.)

• Never attempt to open the battery, never modify it in any way or subject it to severe blows.

• Never immerse the battery in fresh or salt water.

• Never use or leave the battery in direct sunlight, in a vehicle parked in blazing sunlight or in any other location with high temperatures.

• If you ever notice liquid leaking out, unusual odour, build-up of heat, discolouration, deformation or any other abnormal condition when you use, charge or store the battery, remove the battery immediately from the handset and keep it away from naked flames.

• The battery fluid can damage your sight. If at any time battery fluid accidentally gets into your eyes, rinse your eyes immediately with clean tap water and contact a doctor.

• If the battery is to be used by children, make sure a responsible adult instructs the children in the precautions and proper handling, and make sure the children handle the battery correctly.

• If battery fluid accidentally gets onto your clothing or skin, rinse the affected place immediately with pure tap water. Prolonged contact with battery fluid can lead to skin inflammation.

Aastra 612d, 622d, 632d and 650c4

Precautions during use

• The battery is designed for use with these handsets only.

• Only use the charger cradle supplied for charging.

• A new battery is not charged so you need to charge it before using for the first time.

• Using the battery in a cold environment can shorten the expected operating life of a full charge. Charge the battery at a location with a temperature between 10° C and 35° C. Charging outside this temperature range can lead to a longer-than-usual charging time or even to failure of the charging process.

• An extremely short operating time after a full charge indicates that the lifetime of the battery has expired. Replace the battery.

• Never wipe the battery with thinners, benzene, alcohol, or other volatile substances, or chemically treated cloths. These can cause deformation of the battery and malfunction.

• If you need to send your handset with an installed li-ion battery or li-ion batteries separately, make sure you comply with the applicable laws and regulations with regard to the shipment of hazardous goods.

Aastra 612d, 622d, 632d and 650c

Quick Reference Guide

This Quick Reference Guide includes short descriptions on how to use the basic features. More features and technical requirements are available in the User Guide.

Rear: Loudspeaker

10 11

15 16

The complete User Guide is available in electronic format on the Enterprise Telephone Toolbox CD and on

www.aastra.com (see MX-ONE platform).

Read the safety instructions before use!

1 Aastra 632d: Emergency call key

2 Earpiece

3 LEDs

4 Aastra 612d: +/- key (volume adjustment)

Aastra 622d/632d/650c: 3 side keys (programmable) and volume adjustment

5 Hotkey (programmable , not Aastra 612)

6 Display

7 3 softkeys (programmable in part)

8 Navigation keys (programmable in part)

9 Open listening/hands-free mode

10 Delete key

11 Cancel key/power on/off key

12 Call key/consultation key

13 Number/letter key

14 Headset connection

15 Mini USB connection (not Aastra 612d)

16 Key lock

17 Microphone

18 Ringer on/off

Input Modes:

Switch between digit/letter and upper case/

lower case

Note! When digits are activated, you must do a long press for the 2nd (example: *23*long press)

* key to be inputed.

7Aastra 612d, 622d, 632d and 650c

Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Switch On and Off

Switch on: Press and hold until the

display lights

Switch off: Press briefly, select switch off

and press Ok

Confirm Switch off

Select YES

Answer Calls

Do not hold the handset up to your ear in handsfree mode

as the volume can be very loud

Answer: Press

Press and select from options:

Reject

Add to (the call number will be transferred to the personal phone book, the call filter or the VIP list)

Headset: Press the answering button on the

headset.

Call pick-up: Call ringing extension

France and New Zealand: Press 4; Sweden: Press 6

Group call pick-up:

End call: Press

Reject call: Press Reject softkey

* 8 #

Finland and Sweden: Press * 0 #; U.S.A. and Canada: Press * 59 #

Make Calls

Pre dial: Dial extension number or external

line and number Press

Dial from Personal Phone book:

In idle mode press

Enter the first letter of name

Select entry with navigation keys

Press for different call numbers belonging to the name

Press

Dial from Central Directory

In idle mode press

Enter the first letter of name

Press OK

Select entry with navigation keys

Press OK

Press

Aastra 612d, 622d, 632d and 650c

Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Make Calls

Dial by caller list: (received and missed calls)

In idle mode press

Select Caller list

Select name or number by pressing

The following symbols indicate the respective call type:

Received,answered call

Missed call

Rejected call

Filtered call

Forwarded call

SOS call

Call with automatic accept

Press to set up the call

Dial from Redial list:

In idle mode Press Long

Select name or number by pressing

Redial last external number:

Silent Ringing and Mute

Switch ring signal off/ on in idle mode

* * *

Finland and Sweden: Press * * 0

Press * long

Symbol will appear on the display when switched off

Silent Ringing and Mute

Switch ring signal off during calling:

Mute microphone during call:

C key to suppress the ringing

Press

or Press Sofkey

Press softkey

Volume and Ringing

Adjust speaker volume during a call:

Adjust ringing and volume in idle mode:

For Aastra 612d : Press the volume +/- button on the side of the phone

For Aastra 622d, 632d, 650d: Press the upper/lower sidekeys (press long if the keys are programmed).

Press

Select Audio - Ringer settings/ Volume

Callback

(When you receive a busy tone)

Order: Press

Cancel all callbacks:

Cancel single callback:

6 (remote subscriber will be

called back when disengaged)

France, New Zealand and Sweden: Press 5

# 37 #

U.S.A. and Canada: Press # 6 #

# 37 * extension number #

U.S.A. and Canada: Press # 6 *

Intrusion

(Intrude a busy extension to ask the party to hang up.)

Activate: Press

France, New Zealand and Sweden: Press 8

Aastra 612d, 622d, 632d and 650c

Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Bypass

(Bypass Follow-me on a specific extension.)

Activate:

* 60 * desired number #

U.S.A. and Canada: Press * 1 *

Inquiry

(The first call is parked automatically.)

Ongoing conversation:

Refer back: Press

On hold

Put on hold: Press

Call resumed: Within 30 sec

Resume a call on another extension:

Press

Press and select brokering.

The first connection is on hold.

Dial number

Press

Press and select from list

-Central directory

-Personal directory

-Redial list

-Caller list

Press

Sweden: Press R

Call the extension where call was put on hold. Press

France and New Zealand: Press 4; Sweden: Press 6

Conference

Ongoing conversation:

Press softkey

Dial number

At answer, press Repeat to add more.

3 - Conference

Transfer

Ongoing conversation:

Transfer from Bluetooth headset to phone (Aastra 622d, 632d, 650d):

Press softkey

Press

Dial number

Before or after answer Press

Press softkey and select

Transfer BT to handset

Note: Bluetooth is optional, see the User Guide for

more information.

Call Forwarding

Follow-me

Order from your extension:

Press softkey long

Select Server menu- FollowMe

Enter extension number and Press

* 21 * extension number #

U.S.A and U.K : Press * 2 *

Aastra 612d, 622d, 632d and 650c

Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Call Forwarding Text Messages

Cancel: Press softkey long

Select Server menu

(You can send and receive text messages to and from other phones in the system.)

Confirmation of text message:

# 21#

U.S A and U.K : Press # 2 #

External follow-me

Order:

Cancel: Press softkey long

Press softkey long

Select Server menu- Ext.Follow

Enter external line code and number and press OK

Press

* 22 # External line code

and number

Select Server menu

U.S.A. and Canada: Press * 23 #

Read message: Press select Text messages

Write and send text message:

# 22 #

U.S.A. and Canada: Press # 23 #

Personal Number

Order or change to another profile from own extension:

Cancel: # 10 #

* 10 * (1-5) #

The profile digits (1-5), are programmed by

system administrator.

When receiving a text message

Press softkey Read

The message is saved to your text message inbox

Press select Info - Text

messages

In idle mode Press

Select Text messages - New message

Confirm with softkey OK

Enter the text message

Press softkey Next

Enter address

Press and select from directory/list

Press softkey Send

Choose the kind of message

Press softkey OK

Voice Mail (Optional)

New voice mail message received:

Aastra 612d, 622d, 632d and 650c

A new voice mail message Press

Select Voice box or

Press

Select info-Voice box

Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Personal Directory

Add/edit new entry:

New entry from caller list:

Press navigation keys

Press softkey

Select Directories -Personal directory

If the phone book is emty press softkey New

If entries already exist, press softekey select New entry

Enter phone book detailes and confirm with softkey OK

Press softkey to save the phone book entry.

Press Select entry from caller

list

Press softkey select Add to Enter entry details

Confirm with softkey OK

Press softkey to save

Personal Directory

Edit Phone book details:

Delete entry: Select entry

Press navigation key

Press softkey

Select Directories -Personal

General information

FCC Statement (U.S. only). (Not applicable for Aastra 650c)

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Modifications not expressly approved by this company could void the user's authority to operate the equipment.

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and

receiver.

• Connect the equipment into an outlet on a circuit dif-

ferent from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV techni-

cian for help.

energy for the general population. The guidelines are based on the safety standards previously set by both U.S. and international standards bodies. These standards include a substantial safety margin designed to assure the safety of all persons, regardless of age and health.

This device and its antenna must not be co-located or operating in conjunction with any other antenna or transmitter.

This EUT has been shown to be capable of compliance for localized specific absorption rate (SAR) for uncontrolled environment/general population exposure limits specified in ANSI/IEEE Std. C95.1- 1992 and had been tested in accordance with the measurement procedures specified in FCC/OET Bulletin 65 Supplement C (2001) and IEEE 1528-2003.

Health and Safety Information

Exposure to Radio Frequency (RF) Signals:

The wireless phone is a radio transmitter and receiver. It is designed and manufactured not to exceed the emission limits for exposure to radio frequency (RF) energy set by the Federal Communications Commission (FCC) of the U.S. Government. These limits are part of comprehensive guidelines and establish permitted levels of RF

Industry Canada (Canada only)

Operation of this device is subject to the following two conditions:

(1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

Privacy of communications may not be ensured when using this telephone. Exposure to Radio Frequency (RF) Signals:

The wireless phone is a radio transmitter and receiver. It is designed and manufactured not to exceed the emission limit for exposure to radio frequency (RF) energy set by the Ministry of Health (Canada), Safety Code 6. These limits are part of comprehensive guidelines and established permitted levels of RF energy for the general population. These guidelines are based on the safety standards previously set by international standard bodies. These standards include a substantial safety margin designed to assure the safety of all persons, regardless of age and health. This device and its antenna must not be co-located or operating in conjunction with any other antenna or transmitter. This device has been shown to be capable of compliance for localized specific absorption rate (SAR) for uncontrolled environment / general public exposure limits specific in ANSI/IEEE C95.1-1992 and had been tested in accordance with the measurement procedures specified in IEEE 1528-2003.

Declaration of conformity

Details to be found at www.aastra.com/sdoc

Please also use the other documentation that was supplied with the parts of your telephone system.

Subject to change without prior notice. For questions regarding the product, please contact your Aastra Certified Sales Partner. Also visit us on www.aastra.com

1424-EN/LZT103 092 RA

Printed on chlorine free paper.

Aastra 612D User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Important User Information

General information