Aastra 610d, 620d, 630d
DECT Telephones
User Guide
Communications systems
Aastra 800
OpenCom X320
OpenCom 130/131/150
OpenCom 510
Welcome to Aastra
Thank you for choosing this Aastra product. Our product meets the strictest
requirements with regard to quality and design.
The following operating instructions will assist you in using your Aastra 610d, 620d,
630d and answer most of the questions that may arise.
If you require further technical support or information about other Aastra products,
please refer to our website at http://www.aastra.de or http://www.aastra.com.
It provides additional notes and tips on the product.
We hope you enjoy using your Aastra 610d, 620d, 630d.
Aastra 800 and OpenCom 100
This user guide applies to the Aastra 800 and OpenCom 100 communications
systems. The OpenCom 100 product family comprises the OpenCom 130,
OpenCom 131, OpenCom 150, OpenCom 510 and OpenCom X320 communications
systems.
If individual features differ on the systems, a reference is made in this user guide.
Contents
General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Appropriate Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Communications Regulation Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
FCC Notices (U.S. Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Health and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Industry Canada (Canada only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Overview and Basic Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Authorisation is Required . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Further Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
DECT and GAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Scope of Delivery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Inserting Standard Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Inserting the Power Battery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Mounting / Removing a Bracket or Swivel Clip . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Lanyard Fastener . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Headset Socket/Bluetooth
Aastra 630d : Removing the Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
USB and External Charging Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Aastra 630d – USB Port: Removing the Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Setting Up and Connecting the Charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Power Supply / Power Supply Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
microSD Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Important Battery Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Precautionary Regulations during Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
®
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Commissioning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Charging and Usage Times. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Battery Charge Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Charge Warning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
1
Mobile Unit Subscription (Checking In) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Checking In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Operational Controls on the Mobile Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Display Elements and Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
The Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Display Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Line of Softkeys and Idle Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
The LED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Illumination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Key Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Locking Your Telephone Interface by the System Administrator . . . . . . . . . 37
Menu Navigation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Using Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Example: Language Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
The Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Basic Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Device Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Switching Mobile Unit Off/On. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Keylock / Phone Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Telephone Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Speaker/Handsfree Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Adjusting Volume During a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Switch Ringer On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Switch Off Ringer When Called. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Vibra Call (Aastra 620d/630d Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Signalling Wake-up Time or an Appointment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Muting Mobile Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Illumination/Display Dimming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Display: Change Brightness/Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Automatic Hide / Message Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
2
Event Window and Info Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Date/Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Bluetooth® Headset Operation (Aastra 620d/630d) . . . . . . . . . . . . . . . . . . . . . . 46
Subscribing / Renaming / Unsubscribing Bluetooth Headset . . . . . . . . . . . . . . . . 47
Telephoning via the Bluetooth Headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Special Key (Hotkey) / VIP List (Aastra 620d/630d) . . . . . . . . . . . . . . . . . . . . . . . 48
VIP List (Aastra 610d) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Adjusting to Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Emergency Call Key (SOS). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
The Alarm Sensor (Aastra 630d only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Internal and External Call Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
External Seizure and Entry of Call Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Multiple Trunk Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Multiple Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
DTMF Postdial/VF Signalling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Charge Display (Charges) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Transmission of Call Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Blocked/Unblocked Call Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Keypad Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Least Cost Routing (LCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Calls in the Call-Waiting Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Calls with Booking Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Forwarding Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Menu Before and During a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Telephoning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
External/Internal Calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Dialling Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Pre-dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Making a Call from the Redial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Making Calls from the Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Call Waiting with an Internal Subscriber . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Using Routes to Make Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Menu when Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
3
Menu when Pre-dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Menu during Conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Menu if Subscriber Busy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Menu when Calling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Ending a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Accepting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Calls During a Conversation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Incoming Call Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Call Waiting Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Enquiry, Toggling, Transfer and Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Enquiry/Toggling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Transferring an Internal/External Call to an Internal Subscriber . . . . . . . . . . . . . . 78
Transferring an External Call to an External Subscriber . . . . . . . . . . . . . . . . . . . . . . 79
Enquiry Call Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Menu when Subscriber on Hold. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Three-Party-Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Menu during Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Special Calls/Conversations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Voicebox Queries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Parked Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Announcements (with and without Intercom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Baby Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Confirming Appointment/Alarm Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Accepting an Appointment Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Doorbell, Door Opener . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Entrance Intercom Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
System Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Calling from the Communications System Phone Book . . . . . . . . . . . . . . . . . . . . . 92
Speed-Dialling (System Phone Book) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Add Phone Numbers from Lists to Communications System Phone Book. . . . 94
Personal Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Calling from the Personal Phone Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Adding Entry to Personal Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Editing Personal Phone Book Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
4
Speed Dialling (Personal Phone Book). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Aastra 600 PC Tool / Phone Book (Aastra 620d, 630d) . . . . . . . . . . . . . . . . . . . . . . . 99
The Device Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Information on Display Symbols in the Device Menu . . . . . . . . . . . . . . . . . . .100
Overview: Device Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101
“Info” Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
“Active features” Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
“Directories” Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106
“Un Park” Menu Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
“Pickup” Menu Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
“Take” Menu Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
“Time/Alarms” Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
“Au dio” Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
“System” Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112
“System menu” / Total Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
System menu: “Calls” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
System menu: “Call forwarding”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
System menu: “Messages” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
System menu: “Protection” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
System menu: “Connections” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
System menu: “Phone book”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
System menu: “Applications” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128
System menu “Central settings”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
“Settings” Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
“Security” Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
“Profiles” Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
“Door opener” Menu Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Key Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137
Programmable Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137
Programmable Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
5
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Care and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Environmental Properties and Disposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Notes on Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143
Limited Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Exclusions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Warranty Repair Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145
After Warranty Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145
Technical Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147
Menu Tree. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154
6
General Information
General Information
The DECT telephone Aastra 6x0d is a cordless system telephone for operation on the
Aastra 800 / OpenCom 100 communications system. You can also operate your DECT
telephone on other communications systems and thus use it at different locations.
Operation on communications systems by other manufacturers is still possible when
they comply with the GAP standard.
There are three DECT telephone models available:
Aastra 610d
– 2 side buttons (+/-)
– 3 softkeys (2 of them programmable)
– grayscale display
– caller list for up to 50 entries
– redial list for 50 entries
– private phone book / personal directory for 200 entries
– socket for headset
– IP 50 ingress protection
Aastra 620d
– 1 hotkey / 3 side buttons (programmable)
– 3 softkeys (2 of them programmable)
– 2 programmable navigation keys
–colour display
– caller list for up to 50 entries
– redial list for 50 entries
– private phone book / personal directory for 200 entries
– headset connection via cable or Bluetooth
– mini USB connection
– IP 50 ingress protection
7
General Information
Aastra 630d
– 1 hotkey / 3 side buttons (programmable)
– 3 softkeys (2 of them programmable)
– 2 programmable navigation keys
– colour display
– 1 emergency key (SOS)
– caller list for up to 50 entries
– redial list for 50 entries
– private phone book / personal directory for 200 entries
– sensor for mandown, no movement, escape alarm
– headset connection via cable or Bluetooth
– mini USB connection
– IP 65 ingress protection (dust and jet-water protected)
Appropriate Use
This product can be operated on a DECT-GAP-compatible communications system in
all EU member countries. The telephone complies with radio-specific European-harmonised DECT standards.
The CE mark on the product confirms conformity with the technical regulations
regarding user safety and electromagnetic compatibility, valid as of the issue date of
the corresponding Declaration of Conformity according to European Directive 99/5/
EC. The Declaration of Conformity can be viewed on the Aastra internet homepage.
This device remains approved for use in North America (USA and Canada). Please refer
to the safety information under Communications Regulation Information starting on
page 10.
8
General Information
Safety Information
Please be sure to note the following when setting up, connecting and operating the
telephone:
• Place the charger on an anti-slip mat.
• Position the connecting cable where it will not cause an accident!
• The charger may only be set up and operated within a closed building.
• Please refer to page 20 for important information on battery use.
• Do not lay down the mobile unit or set up the charger
– near heat sources,
– in direct sunlight,
– near other electrical devices generating strong, magnetic fields.
• Protect your telephone from moisture, dust, aggressive fluids and vapours.
• Connect only approved accessories.
• Use the included power supply only (ID No.: 23-001061-00).
• Use the standard batteries ID No. 23-001059-00 or ID No. 23-001080-00 resp. the
power batteries ID No. 23-001060-00 or ID No. 23-001081-00 only.
• Do not use any power supply that is visibly damaged (ruptures, cracks of the
housing).
• Switch off the mobile unit before you remove the batteries.
• Research has demonstrated that in certain cases medical devices can be affected
by portable telephones (DECT) that are switched on. This is why when within
medical institutions you should be sure to comply with the regulations of the
respective institution when using portable telephones.
WARNING! Never
– open the charger or the mobile device (aside from the
battery compartment lid)!
– touch the plug contacts with sharp, metal objects!
– carry the charger by the connecting cable!
9
General Information
• Only use a slightly damp or an anti-static cloth to clean your telephone. Never use
a dry cloth. Never use cleansing agents.
• Do not use your telephone in areas at risk of explosion.
• Do not use Aastra 610d and 620d in damp rooms (e.g. bath).
• Do not hold the telephone in the hands-free mode next to your ear as the volume
can be very high.
• Set up and keep mobile device and accessories outside the reach of children.
• This product's earcap region (at the front) and the loudspeaker region (at the rear)
is slightly magnetic and may pick up metallic objects, such as staples or pins.
Please check both regions for metallic objects before use.
Note for persons wearing hearing aids
Persons wearing hearing aids should keep in mind that when using the mobile device
at sufficient volume, the resulting radio signal interference produces an unpleasant
humming noise.
Communications Regulation Information
FCC Notices (U.S. Only)
This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and (2) this device must accept
any interference received, including interference that may cause undesired operation.
Modifications not expressly approved by this company could void the user’s authority
to operate the equipment.
NOTE: This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if
not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference
will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one
or more of the following measures:
10
General Information
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
Health and Safety Information
Exposure to Radio Frequency (RF) Signals:
The wireless phone is a radio transmitter and receiver. It is designed and manufactured not to exceed the emission limits for exposure to radio frequency (RF) energy
set by the Federal Communications Commission (FCC) of the U.S. Government. These
limits are part of comprehensive guidelines and establish permitted levels of RF
energy for the general population. The guidelines are based on the safety standards
previously set by both U.S. and international standards bodies. These standards
include a substantial safety margin designed to assure the safety of all persons,
regardless of age and health.
This device and its antenna must not be co-located or operating in conjunction with
any other antenna or transmitter.
This EUT has been shown to be capable of compliance for localized specific
absorption rate (SAR) for uncontrolled environment/general population exposure
limits specified in ANSI/IEEE Std. C95.1-1992 and had been tested in accordance with
the measurement procedures specified in FCC/OET Bulletin 65 Supplement C (2001)
and IEEE 1528-2003.
Industry Canada (Canada only)
Operation of this device is subject to the following two conditions: (1) this device may
not cause interference, and (2) this device must accept any interference, including
interference that may cause undesired operation of the device.
Privacy of communications may not be ensured when using this telephone.
Exposure to Radio Frequency (RF) Signals:
The wireless phone is a radio transmitter and receiver. It is designed and manufactured not to exceed the emission limits for exposure to radio frequency (RF) energy
set by the Federal Communications Commission (FCC) of the U.S. Government. These
limits are part of comprehensive guidelines and establish permitted levels of RF
energy for the general population. These guidelines are based on the safety standards
11
General Information
previously set by international standard bodies. These standards include a substantial
safety margin designed to assure the safety of all persons, regardless of age and
health.
This device and its antenna must not be co-located or operating in conjunction with
any other antenna or transmitter.
This device has been shown to be capable of compliance for localized specific
absorption rate (SAR) for uncontrolled environment / general public exposure limits
specific in ANSI/IEEE C95.1-1992 and had been tested in accordance with the measurement procedures specified in IEEE 1528-2003.
Overview and Basic Information
Authorisation is Required
Most of the features mentioned in this manual can only be used when you have the
corresponding user authorisation. Your system administrator configures authorisations when configuring the communications system.
Contact the system administrator when you have questions on specific features or are
not able to use a feature satisfactorily.
Further Documentation
Please use the other included documentation on parts of your communications
system. This documentation is on the OpenCom 100 product CD (on the USB stick
that comes with an Aastra 800).
DECT and GAP
A digital radio connection is established between the mobile unit and the base
station (Radio Fixed Part, RFP) in accordance with the DECT standard (DECT = Digital
Enhanced Cordless Telecommunications). The digital channel ensures the best voice
quality without static or background noise. The Generic Access Profile (GAP) is used
for signalling between the communications system and the mobile unit.
The Generic Access Profile (GAP) and the DECT standard define procedures according
to which digital cordless telephones can establish connections. The GAP standard
applies independent of manufacturer, meaning that communications systems and
mobile units of various manufacturers can be combined. The basic functions (telephoning, accepting calls) are always available in these combinations; other functions
12
General Information
(e.g. displaying the call number on the display, displaying connection charges) which
your Aastra 800 / OpenCom 100 communications system provides along with your
mobile unit, may not be available with other manufacturers’ communications
systems. Please consult the corresponding manufacturer’s user guide or contact your
system administrator.
Information on transmission quality
• Due to digital transmission within the frequency range used – even within range
depending on the structural environment – dead spots can result. In this case,
transmission quality can be lessened by increased and brief transmission gaps. A
slight movement outside the dead spot will re-establish the usual transmission
quality. When a caller goes out of range, the connection is disconnected.
• In order to avoid radio-related interference with other electronic devices, we rec-
ommend as great a distance as possible (minimum of 1 m) between the charger or
mobile unit and other devices (e.g. radios, loudspeakers, etc).
• As is the case with any cordless telephone, the mobile unit uses radio signals
which do not guarantee a connection under all circumstances. This is why you
should never completely rely on cordless telephones for essential communication
(e.g. for medical emergencies).
13
Installation
Installation
Scope of Delivery
This package includes:
• a mobile unit (Aastra 610d, Aastra 620d or Aastra 630d)
• a charger
• one power supply (ID No.: 23-001061-00)
• a standard battery
• a belt clip
• short user guide
Inserting Standard Battery
Aastra 610d, Aastra 620d
Slide the battery compartment lid down until
the catch releases, then lift it. Insert the battery
with the contacts pointing down. Place the
battery compartment lid on the unit and slide
it upwards until it clicks into place.
Aastra 630d
Loosen the two screws on the rear side of the
mobile unit with a suitable tool and remove
the lid. Insert the battery with the contacts
pointing downwards, close the battery compartment with the lid (insert lower down, press
upwards) and screw it shut again. Do not
damage the rubber seal when putting it back
together.
14
Installation
Inserting the Power Battery
You can order a battery with greater charge
capacity (power battery) as an accessory (see
page 145) for Aastra 620d and Aastra 630d. It
is thicker which means you need a different
battery compartment lid which protrudes ca.
6 mm on the rear side of the device.
Mount the new battery compartment lid as
described above. You should first remove any
bracket if mounted on the Aastra 620d and
Aastra 630d.
Mounting / Removing a Bracket or Swivel Clip
Aastra 610d, Aastra 620d
The bracket that comes with the product is
placed on the two openings at the upper end
of the mobile unit and snapped into place by
pressing on it. To remove the bracket, press in
the little recesses of the edge of the bracket
and pull the bracket apart somewhat.
A swivel clip can also be provided as an
accessory for the Aastra 610d and
Aastra 620d. The bracket is also placed on the
two openings at the upper end of the mobile
unit and snapped into place by pressing on it.
Then the clip is pushed on the protruding
button. Press the upper button to release the
moveable part of the clip.
15
Installation
Lanyard Fastener
Aastra 610d, Aastra 620d: There are
two openings on the upper part of the
bracket. The lower end of the lanyard
can be fed through them (please mount
with the bracket removed). Lanyards are
available as accessories (see page 145).
Aastra 630d: Lanyard fastener and
lanyard are available as accessories. The
screwed on belt clip must be replaced
by the lanyard fastener.
Headset Socket/Bluetooth
All mobile units have a 2.5 mm jack socket on the bottom for connecting a headset.
Use recommended headsets only (see Accessories starting on page 145).
The Aastra 620d/630d mobile units have a Bluetooth interface (2.0) for operating corresponding headsets. The Bluetooth interface can be used for transmitting audio data
only with a headset.
Safety precaution
Headsets (earphones and headphones) can produce tones which are very loud and
high. When you are exposed to such tones, this can lead to hearing damage. Before
using a headset, please adjust the volume to the lowest possible level. You can make
these settings for cable-connected headsets in the > Audio > Volume Settings >
Corded Headset menu (see page 109). Adjust the setting directly on the device with
Bluetooth headsets (please consult the device user guide). When telephoning with the
headset, adjust the volume – if necessary – slowly.
®
16
Installation
Aastra 630d : Removing the Cover
The opening of the headset socket is closed with an undetachable cover. If a headset
is not used, please be sure to close the opening to be sure the device can be operated
in accordance with its protection class.
Remove the cover by tugging it out of the housing on the upper edge.
Never tug it out on the lower edge!
USB and External Charging Port
Aastra 620d, Aastra 630d: There is a mini USB port (2.0) on the lower right side. It has
two functions:
• As an interface for connecting to the PC e.g. to load data to/from the device. When
the mobile unit is connected to a PC it is charged simultaneously. The charging
process is slower, however, than when the mobile unit is charged in the charger.
• As a connection socket for a USB charger (see Accessories starting on page 145),
e.g. to charge the mobile unit even when it is in a leather pouch. This charging
process is also slower than when charging in the charger.
Use a shielded “USB 2.0 A to USB mini B” type USB cable only.
Aastra 630d – USB Port: Removing the Cover
The opening of the USB port is closed with an undetachable cover. If a USB cable is
not used, please be sure to close the opening to be sure the device can be operated in
accordance with its protection class. Remove the cover by tugging it out of the
housing on the upper edge.
Never tug it out on the lower edge!
17
Installation
Setting Up and Connecting the Charger
Aastra 610d, Aastra 620d: The mobile units can be operated without changing the
charger.
Aastra 630d: When operating the mobile unit,
you have to remove the two lateral guides in the
charger. These are easy to lift up on the inner
edge using a fingernail or a paper clip.
You can also remove the guides by pressing a
suitable screwdriver in the longish holes on the bottom of the
charger.
Connect the power supply unit with the charger and place the connecting cable
through the cable guide. If necessary, change the connector of the power supply (see
Power Supply / Power Supply Unit on page 19).
Where to set it up
Your telephone is made for normal usage conditions. Today’s furniture is coated with a
sheer myriad of lacquers and plastics and treated with various lacquer care products.
It is possible that some of these materials contain components which can attack and
deteriorate the plastic feet of the charging station. The device feet altered by these
foreign substances may leave undesirable marks on furniture surfaces.
For understandable reasons, the manufacturer cannot assume liability for these types
of damage. This is why you should use an anti-slip mat under your charging station –
particularly with furniture that is new or has been freshened up with lacquer care
products.
Note
Please make sure you do not set up the charging station in the space where doors or
windows open: Damage Risk!
18
Installation
Power Supply / Power Supply Unit
The power supply unit is suitable for 100V to 240V alternating current (50-60 Hz). It
comes with 4 interchangeable adapters so it can be used practically anywhere
worldwide. As needed, put the connector on the power supply used in your country.
Mounting varies slightly as there are two variants of the power supply connector:
Variant 1: Position the switch on the power supply at OPEN and slide the connector in
place upwards and off. Stick the desired new connector into the power supply and
lock it by positioning the switch at LOCK.
Variant 2: Remove the connector if one is there by pressing OPEN. Then place the
desired new connector into the power supply slightly diagonally with the TOP designation showing upwards. Press it down until it clicks into place.
When you wish to disconnect the charger from the power supply, pull the power
supply unit plug out of the mains socket. If there is a power outage, all memory data
(programme and user data) are saved on the mobile unit without alteration.
microSD Card
Aastra 620d, 630d (as of device software 4.0)
Under the mobile unit battery there is a recess for inserting an optional microSD card.
This special microSD card stores the login data of the mobile unit to your communications system, the most important local device data and the private phone book. This
guarantees that if the device has a defect – by removal of the card – operation with a
replacement device can be continued immediately and without having to log in
anew.
Commercial microSD cards cannot be used.
Please consult the guide provided with the card and the more detailed descriptions
on the website http://www.aastra.de or http://www.aastra.com.
19
Installation
Important Battery Information
Devices are operated using a Li-ion battery (standard and power battery).
Be sure to read the following precautionary regulations before using the battery for
the first time. Retain these precautionary regulations and all operating instructions
close at hand for later reference.
Dispose of batteries as described on page 142.
Not observing any of the following precautionary battery operation regulations is
hazardous and can lead to overheating, inflammation and explosion.
• CAUTION: Explosion hazard when battery replaced improperly.
• Never use the battery for providing power to other devices. It is exclusively for sup-
plying power to the mobile units.
• Never use or leave the battery near open flames.
• Never put the battery in a microwave oven, throw it into a fire or expose it to
extreme heat in any other way.
• Never carry or store the battery together with electroconductive articles (neck-
laces, pencil leads, etc.)
• Never take apart the battery or modify it in any way or subject it to powerful
blows.
• Never immerse the battery in freshwater or saltwater.
• Never use or leave the battery in direct sunlight, or in a car parked in direct sun-
light or anywhere else with high temperatures.
• If you ever notice any fluid leakage, an unusual smell, accumulation of heat, discol-
ouring, deformation or any other abnormal condition while using, charging or
storing the battery, remove it immediately from the mobile unit and keep it away
from open flames.
• Battery fluid can damage your eyes. If you ever get battery fluid in your eyes,
immediately rinse them with clean tap water and contact a doctor.
• If the battery is to be used by children, make sure that a responsible adult instructs
them regarding relevant precautionary regulations and make sure the children
use the battery properly.
20
Installation
• If battery fluid accidentally gets on your clothing or skin, immediately rinse the
spot with clean tap water. Extended contact with battery fluid can lead to skin
inflammation.
Precautionary Regulations during Usage
• The battery is only intended for usage with this mobile unit.
• Only use the charger that comes with the product for charging.
• A new battery is not charged. Before using it the first time, you thus have to charge
it.
• Using a battery in a cold environment can reduce the expected operating time of a
fully charged battery. Charge the battery in a place where the temperature is
within the 10° C to 35° C range. Charging the battery outside this temperature
range can mean the time required for charging is longer or result in failure to
charge.
• If the operating time of a battery is very limited after being fully charged, this indi-
cates the life span of the battery has expired. Replace the battery with a new one.
• Never wipe off the battery with thinner, benzine, alcohol or other volatile agents
or chemically treated cloths. Otherwise, this could cause deformation of the
battery or malfunctioning.
• When you have to ship your mobile unit with an installed Li-ion battery or ship the
Li-ion battery separately, please observe the legal stipulations and directives
regarding sending hazardous materials with the post.
21
Commissioning
Commissioning
Load the battery before using the mobile unit for the first time because of its low
capacity on delivery. Place the switched on or switched off mobile unit into the
charger. If the mobile unit is switched off (e.g. after inserting the battery for the first
time), the mobile unit will be charged while beeing switched off. The LED flashes alternately green / red to indicate this state. When you switch on the mobile unit (see
page 41), the current charging status is displayed (see page 24).
Maximum battery performance is achieved only after three to five charge and discharge cycles. Place the mobile unit regularly into the charger to charge the battery
optimally.
Charging and Usage Times
Charge time in the charger (uncharged battery):
2.5 hours to full capacity (standard battery), 5 hours (power battery).
Charge time using USB charger:
5 hours to full capacity (standard battery), 10 hours (power battery).
Tal k ti me:
Standard battery – up to 15 hours (at full charge) for North America.
Standard battery – up to 12 hours (at full charge) for other countries.
Power battery – up to 30 hours (at full charge) for North America.
Power battery – up to 24 hours (at full charge) for other countries.
Stand-by time:
Standard battery – up to 105 hours (at full charge) for North America.
Standard battery – up to 110 hours (at full charge) for other countries.
Power battery – up to 190 hours (at full charge) for North America.
Power battery – up to 200 hours (at full charge) for other countries.
22
Commissioning
Note
Poor radio connections (large distance from system radio station) reduce the standby and talk time of the mobile unit. High speaker or ringer signal volume, frequently
activated key and display lighting as well as activated vibration alarm and Bluetooth
operation are also features decisive in reducing stand-by and talk times.
Battery Charge Display
The charging status of the battery is shown on the display. The following means:
61 - 100 % charged
31 - 60 % charged
11 - 30 % charged
6 - 10 % charged
0 - 5 % charged
battery is charged
• When the mobile unit is placed on the charger with a completely discharged
battery there is no status display until a certain charge has been reached. This
process can take a few minutes and is not a defect.
• Even when the mobile unit is switched off the battery discharges slowly.
• While charging the LED appears orange; green when the battery is fully charged
(can be deactivated in the > Settings > Illumination > LED indications > Life
indication menu (see page 130).
Charge Warning
When the battery capacity is nearly exhausted, you will see a warning on the display
and hear short “beep” signals as an acoustic warning (can be deactivated in the >
Audio > Attention tones > Battery warning menu (see page 111)).
If you are making a call at the time, you have 5 minutes to complete the call before the
mobile unit shuts itself off.
23
Commissioning
Mobile Unit Subscription (Checking In)
Your mobile unit can be operated on a maximum of 10 different communications
systems. To do so, it has to be subscribed to each system, i.e. checked in.
The check-in procedure is usually done when commissioning the device. This is
usually done by your system administrator for you when operated on the Aastra 800 /
OpenCom 100 communications system.
Checking in is done via the following steps:
1. Switch on the mobile unit. To do so, press the button.
When commissioning, the Language menu appears. Use the and navigation
keys to select the desired display language. Confirm with the softkey.
2. When commissioning the first time, Subscription appears on the display.
If you do not wish to immediately start checking in, after a few seconds No system
appears on the mobile unit on the idle display. In this case, press the softkey
and call the System > New system menu.
A new DECT configuration entry must be configured on the Aastra 800 /
OpenCom 100 communications system to check in the mobile unit. When the
mobile unit is to be checked in onto the communications system using the socalled Secured procedure the IPEI (International Portable Equipment Identity) of
the mobile unit is required for this configuration entry (located in the >
System > Show IPEI menu).
3. You have to enter the Authentication Code first to log into a new system. The
access code is valid for all further steps during the login, i.e. up until the login was
successful or cancelled.
Enter the (maximum) 8-digit code which was entered into the Configurator of the
communications system. If no authentication code was entered into the Configurator, no code entry is necessary. Press the
Note
When you prefix authentication code entry with the star key, the mobile unit will be
checked in as a GAP device. The header of the access code input mask changes to
GAP/CATiq.
24
Next
softkey.
Commissioning
Tip: The length and quality of the authentication code used depends
on your security requirements. Please keep in mind that the
memory required for the authentication code increases 4 bits per
additional digit.
4. After entering the access code the New system is displayed. Continue with the fol-
lowing menu items:
– Subscription: If there are no other communications systems within radio range
and you have activated simplified registration on the communications system, you
can start logging in via this menu item without entering a PARK.
– Enter PARK: begins the login process in the secured procedure. Enter the com-
munications system PARK. Then press the
– Show IPEI: displays the IPEI of the mobile unit.
– Protocol: changes the protocol for the login process. Select Aastra DECT
(standard) or GAP/CAP/E2. Confirm with the softkey. Press the
exit the selection.
The mobile unit begins subscription and displays Subscription: Please wait. This
procedure should be completed very quickly. If not, the entries may not be correct or
the radio connection is inadequate. In this case, cancel the procedure using the
Esc
softkey and repeat the registration with corrected entries. After completion of
checking in, the mobile unit is ready for operation.
Next
softkey.
Esc
softkey to
The following applies to other manufacturers’ communications systems:
Register your mobile unit with the communications system as described in the manufacturer manual.
Note for the System Administrator
If you are operating a DECT network on an Aastra 800 communications system, please
read the more detailed information as well in the “Installing and Commissioning”
guide and in the online help on the topics DECT networks and DECT areas. This is
where you will find details on configuring DECT base stations and on checking in
DECT terminals in DECT areas.
25
Commissioning
Registration
Anytime the mobile unit is checked in/registered with a communications system, this
registration is saved on the device. A registration entry includes a system name.
When you have checked onto the system with your mobile unit, the system name
appears on the display. You can change the registration entry data as needed. To do
so, call the > System > Subscriptions menu. Select the desired registration entry
and change the data (please refer to page 112).
Checking In
After the mobile unit has been registered on one or more communications systems,
you can make calls. If you have activated the Auto Search feature (see page 112), the
mobile unit (when idle) will automatically select the closest available system and
check in there. If you do not wish to use the Auto Search feature, you can execute an
exclusive search for a desired system based on the saved registration entries.
26
Functions
k
Operational Controls on the Mobile Unit
Emergency key (Aastra 630d only)
Receiver
Aastra 610d:
+/- Keys (volume adjust)
Aastra 620d/630d:
3 Side keys (programmable)
and volume adjust
Navigation keys
(partly programmable)
Hotkey (programmable)
Functions
LED
(not Aastra 610d)
Display
Rear: Loudspeaker
3 Softkeys (partly programmable)
Speaker/Handsfree use
Call key/Enquiry key
Number keys / Letter keys
Headset connector
Ringer on/off
Microphone
Key assignment (default)
27
C key (delete)
End key / On-Off key
Mini USB connector
(not Aastra 610d)
Keyloc
Functions
Display Elements and Symbols
The Display
The display shows you information regarding the current connection state or menu
lists and texts. When idle you see
• the system name with the internal call number,
• your programmed user name,
• the current time and date,
• a set alarm and/or appointment ,
• any activated features if applicable,
• the activated profile ,
• symbols for programmed functions.
The time is only displayed when transmitted from the system or set by you.
Use the navigation keys to scroll up and down through pick-lists (e.g. phone book)
and the menu for the features. A selectable entry is highlighted.
Display Elements
Symbols in the upper line of the display:
radio connection quality
microphone switched off
battery charging status
battery is charged
loudspeaker switched on
headset active
Bluetooth headset operational
Bluetooth connection active
voicebox message (if available)
28
Functions
you have received new short messages
you have short messages which have been read
ringer switched off
call key pressed
call forwarding “immediately” is activated
call protection active
alarm sensor active (Aastra 630d only)
Line of Softkeys and Idle Display
The three keys below the display are called softkeys. The functions assigned to the
keys are shown in the lowest line of the display. The key function automatically
changes depending on the respective operation state of the mobile unit.
The following symbols appear in the softkey line in the default condition of the
mobile unit.
Enables selection from the redial list.
Navigation menu. This is for calling a pick-list of frequently used
features. These are:
• phone book of the Aastra 800 / OpenCom 100 communica-
tions system (central phone book / system directory)
• phone book of the mobile unit (personal phone book /
private directory)
• info lists (caller list, voicebox (if available), redial)
• profiles
The navigation keys are also assigned with these functions.
• short key press: You open the device menu of the mobile
unit (see page 100).
• long key press: You open the system menu / main menu of
the communications system (see page 113).
29
Functions
Note
Please keep in mind that the functions of the left and middle softkeys and the left/
right navigation keys are programmable and can thus be re-assigned later on.
The LED
The light diodes located on the upper corner (tri-colour / red-orange-green) signal
specific events which can be system defaults which you cannot alter or also may be
switched on or off by you (see also page 130). Please refer to the following table for
more information.
Colour Status Description can be switched
on/off
green flashes rapidly incoming call yes
flashes slowly stand-by display / within range / not
in the charger
illuminated handsfree activated yes
illuminated battery fully charged (when on the
charger)
red flashes rapidly sensor alarm (Aastra 630d only) no
flashes rapidly outside system range yes
flashes rapidly alarm call / notification no
flashes slowly new entries in the info area (e.g.
caller list)
flashes slowly time functions yes
orange flashes slowly stand-by display / within range / not
in the charger / battery capacity
under 60% charged
illuminated battery charging yes
yes
yes
yes
yes
30
Functions
Colour Status Description can be switched
on/off
green /
red
alternating mobile unit is switched off while
beeing charged in the charger
no
Illumination
The display and the keyboard are illuminated. You can individually define the illumination duration yourself in the > Settings > Illumination menu (see page 130).
Key Functions
The following table provides you with an overview of the various default key functions. The keys provide access to various functions depending on the device state and
key press length (short or long).
Key Duration
(key press)
right softkey short stand-by calls the device menu
… State Description
menus, lists calls the respective options
menu or save
call options menu during call
long stand-by calls the system menu / main
menu
left softkey short stand-by redial (default) or calls pro-
grammed function
menus, lists confirm (
call activates the call-dependent
function (e.g. enquiry, reject)
long stand-by programming the key function
31
Ok
)
Functions
Key Duration
(key press)
middle softkey short stand-by displays the “Navigation menu”:
long stand-by programming the key function
up navigation
key
down
navigation key
left navigation
key
short stand-by calls the central phone book
short stand-by, call calls the personal phone book
short stand-by, call calls the info list (default) or calls
…State Description
list of functions which can also
be accessed using the navigation
keys (default), or calls the programmed function
menus, lists, editor cancel (
menus, lists scrolls upwards
editor one line up
menus, lists scrolls downwards
editor one line down
the programmed function
Esc
)
menus back one menu level. usually
replaces the
editor moves cursor back one digit
long stand-by programming the key function
call decreases volume (save via )
editor moves cursor to beginning of
line
32
Esc
softkey (back)
Functions
Key Duration
… State Description
(key press)
right navigation
key
short stand-by, call calls the profile setting (default)
or calls the programmed function
menus to the next menu level. usually
replaces the
Ok/ Change
softkey
editor moves cursor forward one digit
long stand-by programming the key function
call increases volume (save via )
editor moves cursor to end of line
handsfree short stand-by making a handsfree call
call switches speaker/handsfree on /
off
lists makes handsfree call to selected
entry
C key short incoming call switches off the ringer (only for
current call) – if supported by
system
menus back one menu level. usually
replaces the
Esc
softkey (back)
lists deletes the corresponding entry
editor deletes the character left of the
cursor
long lists deletes the entire list (except
phone book)
menus back to stand-by state
editor deletes all characters
33
Functions
Key Duration
(key press)
receiver key
(lifting up),
green
end key, red short stand-by special options menu
short stand-by making a call
long stand-by calls the redial list
long all states switching off mobile unit
…State Description
incoming call accept call
call signal key function
lists makes call to selected entry
lists adopts pre-dialling entry (for lo-
cal list access only, see page 131)
call end call
incoming call reject call (if supported by
system)
menus/lists back to stand-by state
editor exit editor without changes
mobile unit off Switching on mobile unit
number keys …short stand-by pre-dialling numeric entry
editor characters according to table
(see page 39)
number long stand-by calls voicebox (if available)
number keys …long stand-by dials the corresponding speed
dialling destination (if speed
dialling is programmed)
34
Functions
Key Duration
… State Description
(key press)
key short stand-by pre-dialling * entry
editor switches upper/lower case when
entering text
long stand-by switches ringer on/off (perma-
nently)
key short stand-by pre-dialling # entry
editor characters according to table
(see page 39)
long stand-by keylock on
hotkey
(not 610d)
short stand-by calls the programmed function
(default: VIP list)
long stand-by programming with the desired
function
SOS key
(630d only)
long stand-by, call makes an emergency call (call or
notification, depending on the
programming and on the communications system)
upper sidekey
(620d, 630d
only)
short stand-by, call calls the programmed function
or during call – if the key is not
programmed – increases volume
long stand-by programming with the desired
function
call increases volume – if key is pro-
grammed (save via )
sidekey
(610d only)
35
short call increases volume (for current call
only/save with
Ok
)
Functions
Key Duration
(key press)
middle sidekey
(620d, 630d
only)
lower sidekey
(620d, 630d
only)
sidekey
(610d only)
short stand-by, call calls the programmed function
long stand-by programming with the desired
short stand-by, call calls the programmed function
long stand-by programming with the desired
short call decreases volume (for current
…State Description
call increases volume – if key is pro-
call decreases volume – if key is
function
grammed (save via )
or during call – if the key is not
programmed – decreases volume
function
programmed (save via )
call only/save with
Ok
)
36
Functions
Locking Your Telephone Interface by the System Administrator
The system administrator can lock your telephone interface via a setting for your user
group. All keys of your telephone no longer function aside from a few exceptions (e.g.
the receiver key and the number keys).
• You can still make calls with your telephone but no system functions can be con-
figured.
• The redial function, the communications system telephone books, the Info menu
and the state-dependent menus cannot be activated. (The state-dependent
menus are described in the Telephoning starting on page 63 chapter). The personal phone book of the mobile unit is, however, available because the lock only
affects communications systems functions.
• If the system administrator has authorised you to do so, you can set the time
group of the communications system (please refer to the chapter entitled System
menu “Central settings” starting on page 128). If your user group authorisation
changes according to the time group, then it is possible that your telephone’s
interface lock will be cancelled due to a change in time group.
Please contact your system administrator if you have questions regarding your
authorisations.
37
Menu Navigation
Menu Navigation
Using Menus
Scrolling
Use the / navigation keys to scroll through menu entries. When you press the
key with the first menu entry selected, you go to the last menu entry. When you
press the key with the last menu entry selected, you go to the first menu entry.
Menus hide automatically
Menus hide automatically under the following conditions:
• Any open menu closes automatically after 60 seconds if you do not make any
further entries. Exception: Playing back a voicebox message which is longer than 1
minute. Unsaved changes are lost.
• In the call state when you make entries that require calling up a new call-
dependent menu, e.g., when looking for a call number in the phone book during
an enquiry call.
• When switching to a sub-menu or up a menu level.
• Any saved menu entries remain saved when you exit the menu.
• When you have opened the device menu (see page 100) and you get an incoming
call, you can accept it and the menu remains in the background (see also Automatic Hide / Message Windows starting on page 46). When you have opened the
system menu / main menu of the Aastra 800 / OpenCom 100 communications
system and get an incoming call (see page 113), the caller will hear a busy signal
and the call is entered onto your caller list.
38
Menu Navigation
Example: Language Setting
1. Open the menu – depending on the configuration of your mobile unit, this is done
via
– the softkey
or
– short key press of the end key and select the Menu menu entry from the
list.
2. Use the / navigation keys to select the Settings entry from the list and press
the
Ok
softkey or the navigation key.
3. Use the / navigation keys to select the Display entry from the list and press
the
Ok
softkey or the navigation key.
4. Use the / navigation keys to select the Language entry from the list and
press the
5. Use the / navigation keys to select a language offered on the list and press
the softkey (save).
Ok
softkey or the navigation key.
6. To exit the menu press the
C key , or press the end key shortly.
The Adding Entry to Personal Phone Book on page 97 chapter has another detailed
navigation example.
Esc
softkey multiple times, the navigation key, the
The Editors
Entering names/call numbers
Various editors enable you to enter new call numbers and names or edit older entries
(e.g. Phone book). Entering letters of the alphabet is done with the following library of
characters:
Key Upper-case letter Lower-case letter
1 ? ! 1 - + * / = & ( ) % ¿ ¡ ? ! 1 - + * / = & ( ) % ¿ ¡
2 A B C 2 Ä Å À Á Ã Æ Ç a b c 2 ä å à á ã æ ç
3 D E F 3 È É Ê Ë d e f 3 è é ê ë
39
Menu Navigation
Key Upper-case letter Lower-case letter
4 G H I 4 Ì Í Î Ï g h i 4 ì í î ï
5J K L 5 j k l 5
6 M N O 6 Ñ Ö Ò Ó Ô Õ Ø m n o 6 ñ ö ò ó ô õ ø
7 P Q R S 7 ß p q r s 7 ß
8 T U V 8 Ü Ù Ú Û t u v 8 ü ù ú û
9W X Y Z 9 w x y z 9
0 space , . 0 : ; _ ” ‘ ˆ ˜ space , . 0 : ; _ ” ‘ ˆ ˜
* short key press: switching be-
tween entering numbers or text
and upper/lower case
long key press: entry of *
# # @ $ £ ¥ § < > { | } [ \ ] # @ $ £ ¥ § < > { | } [ \ ]
• In input lines for entering text, the numeric keyboard automatically switches to
entry of letters.
• When entering text, use the / navigation keys to move text input position to
the beginning or end of the entry. Entries are always made at the cursor position.
Input position moves automatically when you enter a new character.
• When entering text, the first letter is automatically upper case and then automati-
cally switched to lower case. After you enter a space, the next letter is upper case.
You can also press the star key to switch back and forth between upper and
lower case.
• When entering text you can switch to numeric input by pressing the number key
longer.
• When entering numbers (call numbers) you may have to enter the “R” character
(for enquiry calls). Press the hash key multiple times to select “R”.
• A short press of the C key deletes single numbers/characters (left of the cursor
position), a long key press to delete the entire entry.
short key press: switching between
entering numbers or text and upper/
lower case
long key press: entry of *
• The
40
Esc
softkey cancels the input procedure.
Basic Functions
Peters
39
OpenCom
04/22/09
02:12 pm
Basic Functions
Device Functions
Switching Mobile Unit Off/On
You can switch off your mobile unit to make your battery charge last longer. If your
mobile unit is switched off, no ringer or info tones are emitted (for example, for an
appointment call).
Switching on mobile unit
Switch on by pressing and holding the end-call key until the display lights up
once again.
This can take up to 10 seconds.
The display now looks like this (e.g.):
Peters
39
OpenCom
04/22/09
02:12 pm
The communications system is called “OpenCom” and the (internal) call number of
the mobile unit is “39”. This information refers to the mobile unit of the communications system. You can change this information in the > System > Subscriptions
menu (see page 112). The mobile unit is named “Peters”. You can change this information in the > Settings > User name menu (see page 129).
The current date and time settings are usually provided by the system when checking
in.
41
Basic Functions
Note
When no subscription appears on the display the mobile unit has to be checked in;
please refer to Mobile Unit Subscription (Checking In) starting on page 24.
Switching off mobile unit
Longer key press of the end-call key
or …
Short key press of the end-call key, select Switch off and press the
After a confirmation message, the mobile unit is switched off.
Note
If a switched of mobile unit is placed in the charger, it stays switched off while being
charged. The LED flashes alternately red / green to indicate the charging process. For
technical reasons the mobile unit is switched on when it was placed in the charger
and removed from it before the LED begins to flash red / green.
Ok
softkey.
Keylock / Phone Lock
Activating keylock
When idle, press the hash key longer.
The keylock is activated and the symbol appears on the display.
When you receive a call, the keylock is deactivated for the duration of the call.
Use the receiver key to accept the call.
Deactivating keylock
Press the softkey with the symbol and then the hash key within 3 seconds.
Cancel phone lock
If you have locked your telephone to prevent unauthorised use (see page 133), you
can cancel the lock by pressing the softkey and entering your device PIN.
42
Basic Functions
Telepho n e Lock
If you wish to permit another person to temporarily use your telephone, you can
activate the telephone lock for the mobile unit via the > System Menu >
Protection menu (see page 123). Dependent on the system configuration, when the
telephone lock is activated, the functionality range is restricted on the mobile unit,
incl. possibly restricted dialling rights.
Speaker/Handsfree Use
Press the loudspeaker key before or during a call to allow multiple persons to participate in the call. Repeat the process to switch it off. When the loudspeaker function
is activated, the symbol appears on the display.
To obtain the best speaker/handsfree quality, make sure neither the speaker nor the
microphone are covered up. When placing the mobile unit into the charging station
during a call, the speaker/handsfree is automatically activated.
Note
Do not hold the telephone in the handsfree mode next to your ear as the volume can
be very high.
Adjusting Volume During a Call
During a call you have seven levels to adjust the volume of the receiver/headset or the
loudspeaker (during speaker/handsfree, see page 43).
Aastra 610d
Press the / sidekeys to increase or reduce volume for the current call.
Alternatively, you can use the (quieter) und (louder) navigation keys by pressing
and holding them to begin with. To make a volume adjustment, push them in quick
succession.
Aastra 620d, Aastra 630d
Press the upper or lower sidekeys to increase or reduce volume for the current call. If
the keys have been programmed with functions , press and hold them to begin with.
To make a volume adjustment, push them in quick succession.
Alternatively, you can use the (quieter) und (louder) navigation keys by pressing
and holding them to begin with. To make a volume adjustment, push them in quick
succession.
43
Basic Functions
Note
When you make a setting and press the OK softkey, the new value is saved (i.e.
saved as a menu entry, please refer to “Audio” Menu starting on page 109).
Switch Ringer On/Off
If you wish to be sure you are not disturbed (e.g. during a meeting) you can switch off
the ringer. Incoming calls are then signalled silently by vibration instead of the audio
signal (if activated, see page 111 – not available on the Aastra 610d).
Switch off
When idle, press the star key longer – the symbol appears on the display.
Switch on
When idle, press the star key longer once again – and the symbol appears on
the display.
Switch Off Ringer When Called
If you wish to switch off the ringer for a current incoming call, press the key or the
softkey. As long as the caller has not hung up yet, you can still accept the call.
Vibra Call (Aastra 620d/630d Only)
You can activate/deactivate the vibration alarms in the > Audio > Ringer
settings > Device > Vibra call menu (see page 111).
Signalling Wake-up Time or an Appointment
When there is a wake-up call or appointment call (see page 89) the ringing tone is
activated for 1 minute and the display shows an event text, if saved. You can completely terminate the call using the Stop softkey. If you press the Snooze softkey, the
ringing tone is interrupted for 5 minutes and then switched on again. You can also
press the end key or the C-key instead of theSnooze softkey.
44
Basic Functions
Muting Mobile Unit
If you do not want the caller to hear, e.g. what you are discussing with someone else in
the room, you can temporarily mute your mobile unit.
Muting
Press the softkey. The symbol appears in the upper line of the display. The
caller on the telephone can no longer hear you.
Cancel muting
When you wish to talk to the caller again, press the softkey once again. The caller
on the telephone can hear you again.
Illumination/Display Dimming
Keypad and display are illuminated. Illumination is switched on anytime a key is
pressed or a call made and remains switched on for a configurable time. To prevent a
complete deactivation of display illumination after this time, you can activate the dim
function. Illumination remains switched on but at lower intensity. This setting reduces
battery operating times. You can make changes in the > Settings >
Illumination > Display dimming / Keypad / Display menu (see page 130).
Switching on display illumination
If display illumination is completely switched off, you can switch it on with one of the
three softkeys below the display without executing the function assigned to those
keys.
Display: Change Brightness/Contrast
Aastra 610d
Adjust the display brightness to suit your prevailing environment. Change the contrast in the > Settings > Display > Contrast menu (see page 130).
Aastra 620d, Aastra 630d
Adjust the display brightness to suit your prevailing environment. Change the
brightness in the > Settings > Display > Brightness menu (see page 130).
45
Basic Functions
Automatic Hide / Message Windows
If you have an open a menu or input mask and there is an incoming call, the information regarding the call appears on the display (name/call number of the caller, etc).
After ending the call, you return to where you had been before the call. When you
have opened the system menu / main menu of the Aastra 800 / OpenCom 100 communications system and get an incoming call (see page 113), the caller will hear a
busy signal and the call is entered onto your caller list.
Messages appear for some settings in the Device menu and lengthier texts are automatically scrolled forward. You can also scroll manually by pressing the / keys.
Event Window and Info Menu
When the mobile unit is idle, an event window appears on the display if, e.g. there are
new entries in the caller list, the voicebox (if configured) or in the message list. If there
are multiple entries, the New infos header appears.
Open the Info menu to retrieve the entries. When idle, press the navigation key and
select a menu entry. You can also open the Info menu by pressing the softkey or
the softkey.
Date/Time
When idle, the display shows the current date and the current time of the Aastra 800 /
OpenCom 100. After commissioning or after changing the battery it may take a
moment until all current data is transmitted from the Aastra 800 / OpenCom 100 communications system.
Bluetooth® Headset Operation (Aastra 620d/630d)
The Bluetooth® brand name as well as the Bluetooth® logo are the property of
Bluetooth SIG, Inc. and any usage of this trademark by Aastra is licenced. Other
trademarks and brand names are the property of the respective owner.
The Bluetooth function of the mobile units permit checking in two Bluetooth headsets,
one of which can be selected for operation.
A Bluetooth headset which is checked in and reachable ( symbol) has priority over
any headset that may be simultaneously connected by cable ( symbol).
46
Basic Functions
When using a headset (Bluetooth or cable connected) and the handsfree key is
pressed on the mobile unit, the call is definitely continued via the loudspeaker of the
mobile unit.
If the mobile unit and the Bluetooth headset become disconnected during a call, a
message appears on the display. You can decide whether you wish to continue the
call with a cable-connected headset or on the mobile unit itself or whether to end the
call.
Subscribing / Renaming / Unsubscribing Bluetooth Headset
Checking in
To do so, switch the headset into the “Pairing mode”. Please refer to the user guide of
the headset to do so.
1. Switch the function on (On) in the > Settings > Bluetooth > BT Status menu.
2. Open the > Settings > Bluetooth > Subscribe headset menu and then press
the
New
softkey.
3. The name of the headset found appears on the display. Confirm the display with
Ok
and enter the headset PIN.
Now the headset is checked in and the symbol appears in the upper line of the
display.
You determine the respectively active headset in the > Settings > Bluetooth >
Select headset menu.
Renaming
Select the menu entry > Settings > Bluetooth > Subscribe headset > [Headset
name] > Edit.
Checking out
Select the menu entry > Settings > Bluetooth > Subscribe headset > [Headset
name] > Delete.
Telephoning via the Bluetooth Headset
Accepting a call
Press the corresponding “call key” on the headset or the receiver key on the
mobile unit. The symbol appears.
47
Basic Functions
End call
Press the corresponding “end-call key” on the headset or the end-call key on
the mobile unit.
Outgoing call
Enter the call number on the mobile unit and press the corresponding “call key” on
the headset or the call key on the mobile unit.
Handsfree operation
When you press the handsfree key to accept a call or during a call, Bluetooth operation is interrupted and the loudspeaker / microphone of the mobile unit is switched
on.
Transferring call to headset
During a connection via the mobile unit: press the “call key” on the headset.
Transferring call to mobile unit
During a connection via the headset: press and select Transfer BT to Handset.
Special Key (Hotkey) / VIP List (Aastra 620d/630d)
The special key (hotkey) on the upper right side of the Aastra 620d and Aastra 630d
mobile units is prepared as the VIP directory / VIP list as the default for saving up to six
especially fast-access telephone numbers (the key can be re-programmed, please
refer to the chapter entitled Key Programming starting on page 137).
Programming call numbers
To programme your preferred call numbers, press the hotkey briefly and then the
softkey. Enter the name and call number. Define additional call numbers under the
> New entry option.
Dialling a call number
To dial this call number, press the hotkey briefly, select the desired entry and press the
call key; the call is made.
Calls from call numbers on the VIP list are signalled by the VIP call. This setting is made
in the > Audio > Ringer settings > Melodies menu (see page 110).
48
New
Basic Functions
Note
The VIP list can also be programmed with call numbers in the Directories menu (see
page 107).
VIP List (Aastra 610d)
The Aastra 610d programmable keys can also be assigned with a VIP directory. To do
so, programme one of these keys as described on page 137 and then save the name
and call number as described in the previous section (or in the Directories menu).
Profiles
Profiles are a group of mobile unit settings which are respectively assigned to a specific situation or application. So you can, e.g. switch from the Normal operation mode
(e.g. in an office) to the Loud operation mode when you move into a different environment (e.g. workshop). Switching profiles adjusts various features to the environment, e.g. ring tone volume, vibra call, voice quality, LED signalling etc.
Your mobile unit has 5 profiles. These are pre-defined but can be changed at anytime.
Change the default settings as needed in accordance with your requirements (see
page 135).
Note
When you change features contained by the profile with the profile activated via the
usual menu access (e.g. via the > Audio > Volume settings > Ringer menu),
these settings are taken on by the respective profile.
Adjusting to Environment
Your mobile unit has 2 functions for adjusting the device to a loud environment:
When you activate the function via the > Audio > Ringer settings > Volume
menu, the volume of the ring tone is automatically increased when the environment
is loud.
Please note that in this case the ring tone volume should not be set to Increasing.
49
Basic Functions
When you activate this feature via > Audio > Loud environment, the mobile unit
will attempt to improve voice quality in a loud environment. This applies to connections via the mobile unit itself as well as on a corded headset (not to Bluetooth
headsets nor to handsfree mode).
Special Functions
Emergency Call Key (SOS)
All devices offer the option of saving an SOS emergency call function to one of the
programmable keys (see page 137). After a short key press of the programmed key
(emergency call key), an SOS emergency call number is dialled. Whether the call can
be made while idle or also in the call state depends on the device, the type of programmed key and the system where the mobile unit is currently checked in.
If you have programmed the SOS emergency call function to the left or middle
softkey, the emergency call key is only available when idle. If you program the emergency call function to one of the other keys (left or right navigation key or side keys /
hotkey on the Aastra 620d, 630d), then the emergency call key can also be used when
in the connection state (depending on the system).
On the Aastra 610d / Aastra 620d the mobile unit is always switched into the
handsfree operation when the emergency call number is dialled. On the Aastra 630d
you can configure whether the call is made in the handsfree or receiver operation (see
the Handsfree at alarm menu entry under Alarm Sensor on page 133).
The Aastra 630d mobile unit has a separate SOS key on the top edge. You can configure what the key does in the menu > Security > SOS call > SOS key or in the
menu > Settings > Key programming > [and pressing the SOS key]. The following can be configured: SOS call (then the SOS emergency call number is dialled
directly) or SOS call: with confirmation (the SOS emergency call number is dialled
only after a confirmation prompt). After pressing and holding the key, the SOS emergency call number is always dialled immediately.
You can enter the SOS emergency call number in the menu > Security > SOS
call > SOS number. If the SOS emergency call number is predefined by the system,
this menu entry does not appear.
OpenCom 100 / Aastra 800 systems only: Always save the SOS emergency call
number with the prefixed R-key function (enquiry/hold). Then an emergency call can
also be made during a call (depending on mobile unit – see above). Press the hash
50
Basic Functions
key 3 times to enter the R key function.
Other systems: The “Hold” function may be generated using other codes on other
systems. The respective system documentation provides information on suitable programming.
Note
the emergency call key / SOS key on the Aastra 630d even when the keylock and
phone lock are activated, as well as when the telephone lock are activated. Under
certain circumstances it may not be possible to use the emergency call key/SOS key
when activating system features via menu (e.g. System menu). You should thus
avoid making menu settings during safety-relevant usage of the mobile unit.
The Alarm Sensor (Aastra 630d only)
The Aastra 630d mobile unit has an alarm sensor that continuously determines the tilt
angle or motion of the device. This can lead to various types of alarms which automatically trigger an alarm call. You have to have an alarm call number or the SOS emergency call number programmed (see previous section) and the alarm sensor function
is activated. The following alarms are supported:
• Mandown alarm
• No movement alarm
• Escape alarm
All three alarm types can be activated simultaneously. The alarm call number is the
same for all types of alarm. If there is no alarm call number saved, the SOS emergency
call number saved to the emergency call key / SOS key is used.
The first type of alarm detected is activated. The symbol appears in the first
display line when the sensor alarms are activated. One way you can determine which
alarm is active is in the Active Features menu (see page 106).
Please note that to ensure dependable functioning, the device should be worn (belt
clip, lanyard) as exposed as possible (not in your pocket).
Mandown
Usually the mobile unit is worn vertically, e.g. with the belt clip directly fastened to the
person’s body. The position measurement is conducted continuously and checks to
ensure the device is still upright. If the device is 45° from being in the vertical, an alarm
is triggered after a defined time interval, as there may be an emergency.
51
Basic Functions
No movement
This alarm is triggered when the mobile unit is motionless for a definable time interval
(no device movement or movement of the person wearing the device). Sensor sensitivity can be configured in three levels. It is recommended to test the sensitivity of the
no movement alarm with the person being monitored in order to guarantee reliable
operation.
When loading the device in the charger or via the USB port, the no movement alarm is
deactivated.
Escape
The escape alarm is triggered when the sensor detects intense movements of the
mobile unit during a configurable time interval. As with the no movement alarm, the
sensor sensitivity can be set at three levels. It is recommended to test the sensitivity of
the escape alarm with the person being monitored in order to guarantee reliable
operation.
Setting alarm times
The settings are in the > Security > Alarm Sensor menu (see page 133). Alarm
times are comprised as follows:
Delay: This is the time that starts after the triggering event (mandown, no movement,
escape). If the triggering event is interrupted for at least 2 seconds during this
time, the delay restarts.
The delay can be configured separately for each alarm type.
Pre alarm: This is the time where – if activated – an alarm tone is signalled on the
mobile unit before the alarm call number is dialled. To switch off the alarm tone
(and thus deactivate the alarm), you have to press the
alarm, a display shows how much time remains until the alarm call number is
dialled.
If the triggering event is interrupted for at least 4 seconds (2 seconds for the no
movement alarm) during this time, the delay restarts.
The escape alarm can only be cancelled via the
Setting the time for the pre-alarm is done for all alarm types together.
52
Esc
Esc
softkey. During pre-
softkey.
Event
Mandown, No movement, Escape
detected
Basic Functions
Delay Pre alarm
with/without alarm
tone on the mobile unit
Dialling of the
alarm call number
Other alarm parameter settings
Alarm number: If the SOS emergency call number is predefined by the system, this
menu entry does not appear.
OpenCom 100 / Aastra 800 systems only: Always save the SOS emergency
call number with the prefixed R-key function (enquiry/hold). Then an emergency call can also be made during a call (depending on mobile unit – see
above). Press the hash key 3 times to enter the R key function.
Other systems: The “Hold” function may be generated using other codes on
other systems. The respective system documentation provides information on
suitable programming.
If there is no alarm number saved, the SOS emergency call number – if there is
one – is called alternatively.
Alarm auto answer: If the function is activated, any call is automatically accepted
during Pre call. If the function is deactivated and there is an incoming call
during pre-alarm, or a call already being made, the alarm call number is dialled
after pre-alarm.
No matter what the setting, calls from the alarm call number or the SOS emergency call number are automatically accepted and pre-alarm ended.
Alarm tone: Pre-alarm can take place with/without an alarm tone on the mobile unit.
When the alarm tone is activated, it is signalled with increasing volume.
Repeat alarm: This is the time interval after which another pre-alarm including sub-
sequent dialling of the alarm call number is executed (e.g. because calling the
alarm call number was cancelled by the system).
Handsfree in alarm: You can configure whether an alarm call is done in handsfree or
receiver operation. This setting also applies to the emergency call via the SOS
emergency call key.
53
Basic Functions
Several alarm types simultaneously activated
Do not activate the three alarm sensor types simultaneously when short delay and
repeat times are set and the pre-alarm is switched off. This may block the menu access
(to deactivate an alarm type) in case of a simultaneous alarm call. Place the mobile
unit in the charger and keep it placed there. Make your configurations then.
Connections
Internal and External Call Numbers
Internal and external call numbers for reaching you are assigned during configuration
of the Aastra 800 / OpenCom 100 communications system.
External Seizure and Entry of Call Numbers
If you hear the external dialling tone after pressing the call key, your telephone
is set to spontaneous external line seizure. If you hear the internal dialling tone after
pressing the call key, your telephone is set to manual external line seizure. The
external line seizure applicable for you is configured by your system administrator
upon user group configuration.
If your telephone is set to manual external line seizure, an internal line is seized initially. You can dial an internal call number immediately. You have to use the external
line prefix to dial external call numbers (default: “0”). The system administrator defines
this code for all users in the Aastra 800 / OpenCom 100 and informs you of the applicable value.
If your telephone is set to spontaneous external line seizure, an external line is seized
initially. You can dial an external call number immediately. To reach internal users –
before entering the internal call number – press the star key twice.
If you dial a call number for an enquiry or when you programme call number destinations, you have to enter these call numbers in accordance with the external line
seizure applicable to you.
Example
You wish to programme call forwarding.
• You enter an external call number directly with spontaneous line seizure; with
manual line seizure, enter the prefix code for the external line (default: “0”).
Exception: The destination of “Divert MSN” is always entered without a prefix code.
54
Basic Functions
• Enter an internal call number directly with manual line seizure; with spontaneous
line seizure, press the star key twice beforehand.
Multiple Trunk Keys
Multiple trunk keys can be configured on your telephone (three max. on the
Aastra 800 / OpenCom 100 communications system) Each of these keys has its own
internal call number – independent of system configuration – which can also be
assigned to its own external call number. Ask your system administrator about the
configuration applicable to you.
When you have multiple trunk keys configured on your telephone, you can dial a call
number directly via one of these keys, please refer to the Pre-dialling starting on
page 63 chapter. The first trunk key is designated the preference key if you do not
make a selection.
When making a call from the redial list or from the caller lists, the respective trunk key
is automatically seized from which the original call was made.
Tip
Use the programmable keys for fast and convenient access to your device’s trunk keys.
Assign the Line x function to one or multiple keys. The trunk key is then permanently assigned to the programmed key. You can also programme a key with the
Select Line function. You can then select the respective trunk key desired via this
programmed key. Please refer to the Key Programming starting on page 137 chapter
for further information.
Multiple Connections
Your device can handle two connections simultaneously, i.e. you can speak with two
callers at the same time, and switch back and forth between these connections
(toggle) or conduct a three-party conference. Any further callers will hear a busy
signal.
When the system administrator has configured a call queue, any further calls are given
a place in the queue (please refer to the Calls in the Call-Waiting Queue starting on
page 58 section).
55
Basic Functions
DTMF Postdial/VF Signalling
Depending on the system configuration, your telephone is automatically set to VF signalling during a call. Use VF signalling, e.g. to query a voice message or voicebox.
Please contact your system administrator if you have questions regarding this
function.
Charge Display (Charges)
If your network operator transmits charge information – even for external calls you
dial yourself – you will see the charge amount for the call during and after the call.
Note
If there are no charges for the call, no charges are displayed.
Transmission of Call Numbers
There are various ISDN services which either allow or prevent transmission of call
numbers between users.
“CLIP” feature
CLIP is an abbreviation which stands for “Calling Line Identification Presentation”. The
call number of the caller is displayed (if transmitted). If the call number has also been
entered into the directory of the Aastra 800 / OpenCom 100, the name is displayed.
“CLIP no screening” feature
“CLIP no screening” offers transmission of an arbitrary call number for outgoing connections instead of transmitting the actual call number of the caller. This means that
instead of your call number being displayed, e.g. a service call number is displayed to
the user you called. The “CLIP no screening” feature must be ordered from the
network operator and authorised for use by the system administrator during system
configuration. When you receive an external call where the caller is displaying a different call number than the one actually technically being transmitted, a “?” appears
next to the call number on the display. If the call number indicated on the display is
saved to a phone book entry, the name is displayed as usual along with a question
mark.
56
Basic Functions
Note
Display of the question mark “?” is the system default. The system administrator can
switch off this default setting in the web configurator with the Mark unchecked
phone number with ? option (Telephony: Settings menu).
“CNIP” feature
CNIP is an abbreviation which stands for “Calling Name Identification Presentation”. In
addition to the call number of a caller, the name provided by the caller is transmitted
and displayed. This requires that the network operator transmits this information with
the connection. If the call number of the caller is also entered into the Aastra 800 /
OpenCom 100 directory, this – local – entry is given priority on the display.
“CLIR” feature
CLIP is an abbreviation which stands for “Calling Line Identification Restriction”.
Before dialling a call number, you can determine from case to case whether the transmission of your call number is to be suppressed to the person you are calling, please
refer to the Pre-dialling on page 63 chapter).
Blocked/Unblocked Call Numbers
Your telephone can be blocked for all or for certain external call numbers. Emergency
call numbers (110/112 in Germany) can be placed on a special list – no matter what
your external authorisation – and can thus be dialled at any time. Ask your system
administrator about it.
Keypad Dialling
Some European network operators require the keypad protocol in order to be able to
set features. Depending on the system configuration, your telephone is automatically
set to keypad dialling during a call. If not – before dialling – you have to switch your
device and enter the codes stipulated by the network operator. These are then
directly forwarded to the exchange and evaluated there. You usually receive an
announcement in response. Please contact your system administrator if you have
questions regarding this function.
Now your telephone has been switched to the keypad protocol. Now you can enter
the keypad codes.
57
Basic Functions
Note
This setting is deleted once again when the call is completed!
Least Cost Routing (LCR)
For every outgoing external connection, the communications system automatically
makes a connection – via LCR – to a network operator defined by the system administrator. If you do not use this preferred connection and for a single call would like to
select a network operator yourself (call by call), switch LCR off before making the call
(please refer to the “LCR off” menu entry in the Menu when Pre-dialling starting on
page 69 section).
Note
The baby call and external call forwarding are not automatically conducted via preferred connections. This is where you can prefix the codes of the desired network operator when entering the call number, when you wish to use a different network operator than the standard one.
Calls in the Call-Waiting Queue
The system administrator can additionally configure and activate a Call-waiting
queue for your telephone in the Aastra 800 / OpenCom 100. While you are making a
call, new calls are registered in this queue, the caller first hears an announcement (if
your system administrator has configured an announcement) and then the ring tone.
The number of calls that can be registered in your queue is defined by the system
administrator, e.g. 5 calls. Once this number is reached, any additional callers hear a
busy signal. The calls in the queue are transferred in accordance with their priority
(baby calls, door calls, VIP calls, other internal and external calls), calls with the same
priority are transferred in the order made.
Calls that are in the queue for too long a time are removed. The caller then hears a
busy signal also. The time interval until an external call is cleared from the queue is
defined by the network operator. This is usually 2 minutes in Germany and in other
European countries usually 3 minutes.
Your telephone can have a call-waiting queue even if it belongs to a subscriber group.
A call-waiting queue simultaneously affects call forwarding.
58
Basic Functions
Note
If call-waiting protection is activated on your telephone, every time a new call comes
in you will hear the call-waiting tone and see on your display whether the call is external or internal. If call-waiting protection is activated and you end the call, the next
waiting call will be signalled.
For more information please refer to the “Call Queue” chapter in the “OpenCom 100
Mounting and Commissioning” or “Aastra 800 Installing and Commissioning” user
guide.
Calls with Booking Numbers
By means of a booking number you can record the call data of a connection to an
external subscriber and save them in the Aastra 800 / OpenCom 100 for further evaluation. Booking numbers are useful, e.g. for calculating costs per client (fees and times)
in an office. Incoming calls can also be associated with a booking number.
Notes on booking numbers
• The system administrator defines the length of the entered booking number
during system configuration.
• Entering a booking number during a call is possible only if the system adminis-
trator has activated this function for your user group.
• For external connections established by you it is relevant how system adminis-
trator has configured the route you are using for the connection. One thing the
system administrator defines during configuration is whether a booking number is
entered via the menu during a call. He/she can, however, also specify that booking
numbers must be entered via code procedure. In that case the booking number
must be entered before the call is initiated and the connection is established. It is
entered after the routing code and before the actual destination call number.
• Calls made with booking numbers can be evaluated with the OpenCount /
Aastra Count Web application of the Aastra 800 / OpenCom 100 communications
system.
59
Basic Functions
Forwarding Calls
Types of forwarding
You can forward internal or external calls intended for yourself to another internal call
number or – provided that you have the necessary user group authorisation – to
another external call number. Calls can be forwarded either immediately, after a specified period of time or if the terminal is busy. You can configure more than one call forwarding mode at the same time (Immediately, After delay or Busy). You can, e.g.
configure call forwarding Immediately for external calls to one call number, and call
forwarding After delay for internal calls to a different call number. During configuration, the system administrator defines an interval in seconds for After delay call forwarding. You can replace this default with your own individual value when programming After delay call forwarding. If more than one forwarding mode has been
activated, Immediately call forwarding is always given priority.
Call forwarding to a voicebox
If OpenVoice / Aastra Voice, the integrated voicemail system, is installed on the com-
munications system, you can also forward your calls to the call number of your voicebox.
Selective Call Forwarding
Furthermore, the system administrator can programme call forwarding where the call
number of the caller is evaluated (“SCF: Selective Call Forwarding”). Potentially this
could be the reason why specific calls do not reach you. Please contact your system
administrator if you have questions regarding this function.
Least Cost Routing
Least Cost Routing (LCR) can be evaluated with call forwarding to external numbers –
provided your system administrator has configured LCR and its application in the
Aastra 800 / OpenCom 100 correspondingly. Ask your administrator for the configuration applicable to you.
Hunt group call numbers
During system configuration, the system administrator can configure call forwarding
destinations for hunt group call numbers. These destinations are called when all users
of a hunt group are busy and/or when a call is not accepted by any member of the
hunt group within a certain time interval. You cannot view or change this call forwarding on your device.
In addition, the system administrator can determine whether you can forward
incoming calls to the hunt group call number or not. If the system administrator does
60
Basic Functions
not permit call forwarding for your hunt group call number, any call forwarding that
you have programmed on your device is not carried out upon a hunt group call.
Call forwarding chains
The system administrator can configure the system such that multiple call forwarding
instances can be linked one to another to form a chain. A simple example: user A forwards to user B, who then forwards to user C. A call for user A is then directly signalled
to user C.
A setting in your user group regulates which call number appears on your device
when a call which has been forwarded multiple times is signalled on your device: you
will see either the call number of the last user who programmed the last call forwarding in the chain, or the call number of the first user in the chain. The number displayed is also saved to the caller list for missed calls on your device.
The system prevents call forwarding chains from forming a loop, e.g. when the call forwarding destination refers back to the call forwarding source. When the system
detects a call forwarding loop, no further call forwarding is carried out. This can mean
that – despite call forwarding being programmed – calls are nonetheless signalled on
your device.
A loop is also detected during call deflection. If you receive a call via a call forwarding
chain and wish to deflect it to a destination call number which is already in the call forwarding chain, a negative acknowledgement tone is heard and the call signalling on
your device will continue.
Contact your system administrator if call forwarding is not functioning as expected on
your device. The system administrator is able to analyse call forwarding chains and
eliminate any possible conflicts.
Menu Before and During a Call
When the handset is in the idle or call state, state-dependent menus are displayed
when you press the softkey. Frequently used features of the Aastra 800 /
OpenCom 100 communications system are displayed, which you can then activate in
this situation.
Examples
1. Another telephone in your pick-up group rings and you want to accept the call.
Press the softkey briefly, select Pick-up and confirm your choice with
will be connected with the caller.
61
Ok
. You
Basic Functions
2. Or a subscriber is busy and you want to be called back. When you hear the busy
signal, press the softkey briefly and confirm Callback with
The state-dependent menus are individually described at the end of the following
chapters.
Tip
For fast and convenient access to the state-dependent menus you can programme
one of the programmable keys with the System Menu function (please refer to
the chapter entitled Key Programming starting on page 137).
Ok
.
62
Tele ph on in g
Tel ep ho ni ng
Safety precaution
Do not hold the telephone in the hands-free mode next to your ear as the volume can
be very high.
External/Internal Calling
Dialling Directly
Press the call key.
Dial the internal or external call number (if necessary with the prefixed
code for external line seizure, please refer to the chapter entitled
External Seizure and Entry of Call Numbers on page 54).
Pre-dialling
Enter entire call number and then press the call key.
If there are several trunk keys configured on your telephone you can assign them
specifically (please refer to page 55):
Enter the internal or external call number.
Press softkey briefly. The
Ok
/ Use the navigation keys to select the desired trunk key and confirm
Correcting pre-dialling entry:
63
Press softkey to confirm the selected
with the
Press C key briefly to delete single digits.
Press C key longer to delete the entire call number.
Ok
softkey.
Options
menu opens.
Select line
menu entry.
Telephoning
Making a Call from the Redial List
The call numbers you last dialled are saved in the redial list (the last entry is first on the
list). If the call number is also entered into the communications system phone book,
the name appears as well.
/ When idle, press the softkey or press the call key – long key press.
The call numbers most recently dialled appear.
/ Select an entry via the navigation keys.
Press the call key to dial the selected call number.
If your internal call number (e.g. “30”) is configured on multiple terminals, you can
view and edit the redial list for the call number 30 on each of these terminals. If you
delete, e.g. the redial list on a terminal, it is then deleted on the other terminals as
well.
If there are multiple trunk keys configured on your telephone (please refer to the
chapter entitled Multiple Trunk Keys on page 55), when you redial, the trunk key is
automatically seized with which you originally dialled the call number.
Additional options:
After you have selected an entry from the redial list, you can instead of dialling –
execute other operations as well. The operations available to you depend on the List
access setting (please refer to page 131).
Local Redial List
Press softkey. Information on this entry appears.
Press softkey. The redial list menu opens and you can edit the entry/list,
please refer to page 104.
Redial List via Communications System
Ok
Press softkey. The redial list menu opens.
/ Use the navigation keys to edit the entry/list, please refer to page 104.
64
Tele ph on in g
Note
You can access the info menu / redial list using the navigation menu (see page 29) or
via the menu access when the mobile unit is idle.
Making Calls from the Caller List
Your mobile unit saves the call numbers to the caller list of the users that either did
not reach you (missed calls) or callers that you most recently spoke with (accepted
calls). This requires that the call number was transmitted during the call, please refer
to the chapter entitled Transmission of Call Numbers starting on page 56. A missed
call is deleted from the list when a caller reaches you on a subsequent call. If a caller is
saved in your phone book, the name is displayed. If a caller has called multiple times,
that caller’s calls are listed as one entry. If a caller suppresses display of his/her call
number, the call is also saved on the caller list. Multiple calls from an unknown call
number are listed as one entry.
When idle, press the navigation key to open the info menu.
/ and
Ok
/ Select an entry via the navigation keys.
If there are multiple trunk keys configured on your telephone (please refer to the
chapter entitled Multiple Trunk Keys on page 55), when you receive a call from the
caller list, the trunk key is automatically seized with which you originally received the
call number.
When accessing the caller list locally the display shows:
When you have configured the local caller list (please refer to the List access setting,
page 131), the following symbols indicate the respective type of call:
65
Select the
Press the call key to dial the selected call number.
accepted, answered call
missed call
rejected call
Caller List
menu entry and confirm with the Oksoftkey.
Telephoning
filtered call
call-waiting not answered
forwarded call
SOS call
automatically accepted call
VIP call
Additional options:
After you have selected an entry from the caller list, you can instead of dialling –
execute other operations as well. The operations available to you depend on the List
access setting (please refer to page 131).
Local caller list
Press softkey. Information on this entry appears.
Press softkey. The caller list menu opens and you can edit the entry/list,
please refer to page 103.
Caller list via communications system
Ok
Press softkey. The caller list menu opens.
/ Use the navigation keys to edit the entry/list, please refer to page 103.
Note
You can access the info menu / caller list using the navigation menu (see page 29) or
via the menu access when the mobile unit is idle.
Call Waiting with an Internal Subscriber
When you call an internal subscriber whose number is busy, your call will appear on
their display and signalled with the call waiting tone. You hear the ringing tone
yourself. The system administrator can determine that a special ringing tone is used
for call-waiting calls. Based on this special ringing tone, you can decide whether you
wish to end the connection or not.
66
Tele ph on in g
If the subscriber called has activated call-waiting protection (see page 124) you will
hear the busy signal. You can penetrate a subscriber's call-waiting protection via a VIP
call (see page 72).
Using Routes to Make Calls
The Aastra 800 / OpenCom 100 establishes calls to a desired subscriber either automatically or via specific routes. Your system administrator configures these routes in
the Aastra 800 / OpenCom 100 and specifies how each route is seized. In order to
manually seize a specific route for a desired call, dial the routing code before dialling
the (internal or external) call number. By making specific calls via routes, you can e.g.
contact subscribers in the branches of a large company network. It is also possible to
use a manually-entered routing code to record your call-charge data for external
private and business calls separately.
enter routing code, dial call number
for enquiry:
enter routing code, dial call number
Your system administrator can provide you information on current routes and your
codes.
Menu when Dialling
Note
Menu items marked with an * are only displayed if the system administrator has
given corresponding user authorisation.
You have pressed the call key and wish to dial a call number. During a call, press
the softkey briefly and then select …
Take : You wish to take a current call from one terminal over to your DECT telephone
and continue the call on the DECT telephone. To do so, your DECT telephone
and the other terminal must have the same internal call number.
Pick-up:* You pick up the call intended for another telephone in your pick-up group.
67
Telephoning
Pick-up select:* You pick up a call for any other internal subscriber. Enter the call
number of the other telephone. If the other telephone is already in the call
state (e.g. an answering machine is making an announcement), you pick up the
call. The subscriber for whom you picked up the call must belong to a user
group for which “Call removal” authorisation is activated, otherwise “Pick-up
select” is not possible.
Note: If the called subscriber is a member of a user group for which pick-up
protection is active, “Pick-up” and “Pick-up select” are not possible.
VIP call:* Your next internal call is executed as a VIP call. Enter the call number of the
subscriber to whom you wish to transfer under Dest:. Even when the internal
subscriber called (with system terminal only) has activated call waiting protection, call protection or call forwarding, your call is signalled acoustically.
Announcement:* After entering the call number, you can initiate an announcement
to another system terminal (or to a group of system terminals).
Intercom:* After entering the device ID, you can initiate an announcement to a single
system terminal. The microphone of the terminal called will be switched on
and the person you are calling can immediately answer your announcement.
The “Intercom” function cannot be used for announcements to a group of terminals.
LCR off :* You switch off LCR (Least Cost Routing) for the next call.
Un Park: Consecutively “unparks”one or more connections which you have previ-
ously parked, for instance to make enquiries or to forward calls.
Personal directory: You can search for and dial a call number in the personal phone
book, please refer to page 96.
Central directory: You can search for and dial a call number in the central phone
book, please refer to page 92.
Redial: Displays entries in the redial list. You can select and dial an entry, please refer
to page 64.
Caller list: Displays entries in the caller list. You can select and dial an entry, please
refer to page 65. This menu entry is only available if you have configured local
list access (see page 131).
Add …: You can insert a call number into the personal phone book or the VIP list.
Door opener:* You activate the door opener.
68
Tele ph on in g
Menu when Pre-dialling
Note
Menu items marked with an * are only displayed if the system administrator has
given corresponding user authorisation.
You have entered a call number into pre-dialling (please refer to page 63). Press
the softkey briefly and then dial …
Select Line:* When there are multiple trunk keys configured on your telephone
(please refer to page 55), select the trunk you with which you wish to make the
call and then press the
Suppress number:* You determine whether (On option) or not (Off option) your call
number is suppressed to the person you call for the following call.
Pick-up select:* You pick up a call for any other internal subscriber. Enter the call
number of the other telephone. If the other telephone is already in the call
state (e.g. an answering machine is making an announcement), you pick up the
call. The subscriber for whom you picked up the call must belong to a user
group for which “Call removal” authorisation is activated, otherwise “Pick-up
select” is not possible.
Ok
softkey.
Note: If the called subscriber is a member of a user group for which pick-up
protection is active, “Pick-up select” is not possible.
VIP call:* Your next internal call is executed as a VIP call. Enter the call number of the
subscriber to whom you wish to transfer under Dest:. Even when the internal
subscriber called (with system terminal only) has activated call waiting protection, call protection or call forwarding, your call is signalled acoustically.
Announcement:* After entering the call number, you can initiate an announcement
to another system terminal (or to a group of system terminals).
Intercom:* After entering the device ID, you can initiate an announcement to a single
system terminal. The microphone of the terminal called will be switched on
and the person you are calling can immediately answer your announcement.
The “Intercom” function cannot be used for announcements to a group of terminals.
Add …: You can insert the entered call number into the personal phone book or the
VIP list.
69
Telephoning
LCR off :* You switch off LCR (Least Cost Routing) for the next call.
Menu during Conversation
Note
Menu items marked with an * are only displayed if the system administrator has
given corresponding user authorisation.
You are making a call. Press the softkey briefly and then dial …
Intercept:* The call numbers of “malicious callers” can be saved in your network
operator’s exchange (if this service is enabled). The function is also possible if
the caller has already hung up!
Disconnect: The connection is disconnected. The current call is ended and you can
dial once again.
Tak e: You wish to take a current call from one terminal over to your DECT telephone
and continue the call on the DECT telephone. To do so, your DECT telephone
and the other terminal must have the same internal call number. Your first call
is put on hold.
Pick-up:* You pick up the call intended for another telephone in your pick-up group.
Your first call is put on hold. “Pick-up” is not available if there are two connections running already.
Pick-up select:* You pick up a call for any other internal subscriber. Enter the call
number of the other telephone. If the other telephone is already in the call
state (e.g. an answering machine is making an announcement), you pick up the
call. “Pick-up select” is not available if there are two connections running
already. The subscriber for whom you picked up the call must belong to a user
group for which “Call removal” authorisation is activated, otherwise “Pick-up
select” is not possible.
Note: If the called subscriber is a member of a user group for which pick-up
protection is active, “Pick-up” and “Pick-up select” are not possible.
Booking number:* You can assign a booking number to the current call (to an
external subscriber). Enter the booking number (8 digits max.) under No. and
confirm with the
starting on page 59 chapter for further information.
70
Ok
softkey. Please refer to the Calls with Booking Numbers
Tele ph on in g
Park call: * You can “park” the caller for a certain time. Please refer to the Parked Calls
starting on page 85 chapter for further information.
Personal directory: You can search for a call number in the personal phone book,
please refer to page 96.
Redial: Displays entries in the redial list. You can search a call number in the redial list.
This menu entry is only available if you have configured local list access (see
page 131).
Caller list: Displays entries in the caller list. You can search a call number in the caller
list. This menu entry is only available if you have configured local list access
(see page 131).
Add …: The call number of the person you are speaking with is added to the personal
phone book, the central phone book or the VIP list.
Door opener:* You activate the door opener.
Menu if Subscriber Busy
Note
Menu items marked with an * are only displayed if the system administrator has
given corresponding user authorisation.
You have dialled a call number and the subscriber is busy. Press the softkey
briefly and then dial …
Callback: You leave your callback request with a busy subscriber (please refer to the
Callback starting on page 88 section also).
Disconnect: You disconnect the connection and can then dial once again.
Pick-up select:* You pick up a call for any other telephone. Enter the call number of
the other telephone. If the other telephone is already in the call state (e.g. an
answering machine is making an announcement), you pick up the call. The
subscriber for whom you picked up the call must belong to a user group for
which “Call removal” authorisation is activated, otherwise “Pick-up select” is
not possible.
Note: If the called subscriber is a member of a user group for which pick-up
protection is active, “Pick-up select” is not possible.
71
Telephoning
VIP call:* Even when the internal subscriber called (with system terminal only) has
activated call waiting protection, call protection or call forwarding, your call is
signalled acoustically.
Personal directory: You can search for a call number in the personal phone book,
please refer to page 96.
Redial: Displays entries in the redial list. You can search a call number in the redial list.
This menu entry is only available if you have configured local list access (see
page 131).
Caller list: Displays entries in the caller list. You can search a call number in the caller
list. This menu entry is only available if you have configured local list access
(see page 131).
Add …: The call number of the subscriber called is added to the personal phone book
or the VIP list.
Door opener:* You activate the door opener.
Menu when Calling
You have dialled a number. Your call is signalled to the subscriber called. The subscriber called has not yet accepted the call. Press the softkey briefly and then
dial …
Disconnect: You disconnect the connection and can then dial once again.
Personal directory: You can search for a call number in the personal phone book,
please refer to page 96.
Redial: Displays entries in the redial list. You can search a call number in the redial list.
This menu entry is only available if you have configured local list access (see
page 131).
Caller list: Displays entries in the caller list. You can search a call number in the caller
list. This menu entry is only available if you have configured local list access
(see page 131).
Add …: The call number of the subscriber called is added to the personal phone book
or the VIP list.
Door opener: You activate the door opener (this menu entry is available to you with
the appropriate user authorisation).
72
Tele ph on in g
Ending a Call
Calls are ended by pressing the end key briefly.
If the subscriber you are speaking to ends the call, the busy signal for your telephone
is switched off after a few seconds and you can be reached again. This also applies
when you are connected via headset. The time interval until the busy signal is
switched off is configured by the system administrator. All other connections are
ended after 20 seconds when the receiver is not replaced.
Accepting Calls
When there is an incoming call, an event window with information on the call appears
on the display and the display illumination is switched on.
Press the call key.
… or
When “Auto answer” is activated (see page 131) – remove the mobile
unit from the charging station.
optional:
The ring tone and/or vibration alarm are switched off, you can,
however, still accept the call.
… or
Reject
… or
73
/ Press softkey (alternatively: end key) The call is rejected. The caller
hears the busy signal.
Press softkey briefly and select one of the menu entries offered, please
refer to Incoming Call Menu starting on page 75.
Telephoning
Normal call
When you are called, the caller’s call number is displayed (if transmitted). If this call
number is also recorded in your phone book, you will see the person’s name instead.
External calls from unknown call number
When you receive an external call where the caller is displaying a different call number
than the one actually technically being transmitted (CLIP no screening), a “?” appears
next to the call number on the display. If the call number indicated on the display is
saved to a phone book entry, the name is displayed as usual along with a question
mark. Note: Display of the “?” can be deactivated by the system administrator.
Call for a virtual call number (Tele Secretary)
Call numbers not assigned to any telephone or user (virtual call numbers) can be configured on the Aastra 800 / OpenCom 100. The system administrator can divert a
virtual call number to another internal call number, e.g. the call number of your telephone. This kind of diverted call is signalled on your telephone just like a normal call.
VIP calls
VIP calls from authorised users are signalled to you even when call protection, call
waiting protection are activated or call forwarding is programmed. You hear the
melody (please refer to the “Melody” section on page 110 also) and see the entry VIP
call along with the caller’s call number on the display. Accept the call just like a normal
call.
Multiple trunk keys
If your telephone has multiple trunk keys configured on it (please refer to page 55),
the display shows which call number the call is for, e.g. For:20.
Calls During a Conversation
While you are making a call, any incoming calls are signalled acoustically as well as visually on the display (“Call Waiting”). Call waiting protection must be deactivated for
this to happen (see page 124).
You are making a call, hear the call waiting tone and see the text
waiting
on the display.
Press the end key to end the current call. The call waiting call is now
signalled to you just like a normal call.
74
as well as the name or call number of the subscriber waiting
Call
Tele ph on in g
… or
Press softkey briefly to accept the call waiting call. Your first call is
placed on hold. You are speaking with the call waiting caller.
For further information, please refer to the Enquiry, Toggling, Transfer
and Conference starting on page 77 chapter.
… or
Press softkey briefly and select one of the menu entries offered, please
refer to Call Waiting Menu starting on page 76.
Incoming Call Menu
You receive an incoming call, the telephone is in the idle state. Press the softkey
briefly and then dial …
Accept: You accept the call.
Reject: Reject the call by pressing the
Ringer off: Switch call signalling (ringer and/or vibration alarm) off temporarily. You
can still accept the call.
Deflect call: You do not accept the call yourself, rather deflect it to another subscriber.
Enter the call number of this subscriber under Dest: and then the
You can only use the “Deflect call” function if your user group has the authorisation to deflect internal and/or external destinations.
Note: If you receive a call via a call forwarding chain and wish to deflect it to a
destination call number which is already in the call forwarding chain, a negative acknowledgement tone is heard and the call signalling on your device
will continue.
Add …: The call number of the subscriber calling is added to the personal phone
book or the VIP list.
Door opener: You activate the door opener (this menu entry is available to you with
the appropriate user authorisation).
Ok
softkey. The caller hears the busy signal.
Ok
softkey.
75
Telephoning
Call Waiting Menu
Note
Menu items marked with an * are only displayed if the system administrator has
given corresponding user authorisation.
You are making a call and receive a call. Press the softkey briefly and then dial …
Accept: Accept the call by pressing the
scriber is held in enquiry. You can now toggle back and forth between the two
callers (please refer to the chapter entitled Enquiry, Toggling, Transfer
and Conference starting on page 77).
Reject: Reject the call-waiting call by pressing the
busy signal.
Deflect call:* You do not accept the call yourself, rather deflect it to another sub-
scriber. Enter the call number of this subscriber under Dest: and then the
Ok
softkey. You can only use the “Deflect call” function if your user group has
the authorisation to deflect internal and/or external destinations.
Note: If you receive a call via a call forwarding chain and wish to deflect it to a
destination call number which is already in the call forwarding chain, a negative acknowledgement tone is heard and the call signalling on your device
will continue.
Disconnect: You disconnect the current call and accept the call-waiting call.
Park call:* You park the first call. Press the end key to enable your telephone to
accept calls. The call-waiting call will then be signalled like a normal call. Press
the call key and you are connected with the call-waiting subscriber. After
you have finished this call you can “unpark” the parked call by briefly pressing
the softkey and selecting the Un park menu entry. Please refer to the
Parked Calls starting on page 85 chapter for further information.
Personal directory: You can search for a call number in the personal phone book,
please refer to page 96.
Ok
softkey. The connection to the original sub-
Ok
softkey. The caller hears the
Redial: Displays entries in the redial list. You can search a call number in the redial list.
This menu entry is only available if you have configured local list access (see
page 131).
76
Tele ph on in g
Caller list: Displays entries in the caller list. You can search a call number in the caller
list. This menu entry is only available if you have configured local list access
(see page 131).
Add …: The call number of the person you are speaking with is added to the personal
phone book, the central phone book or the VIP list.
Door opener:* You activate the door opener.
Enquiry, Toggling, Transfer and Conference
Enquiry/Toggling
During a call you can consult another subscriber.
You are making a call.
Initiate enquiry:
Press softkey briefly. Your first call is placed on hold.
Enter internal or external call number. Note the type of line seizure (see
page 54).
You are speaking with the subscriber called.
For toggling (switching back and forth between callers):
Press softkey.
Ending toggling/enquiry:
Press softkey briefly.
/ Use the navigation keys to select the
confirm with the
Press softkey briefly. You are speaking with the waiting subscriber
once again.
77
Ok
softkey. The current call is ended.
Disconnect
menu entry and
Telephoning
Transferring an Internal/External Call to an Internal Subscriber
You have dialled an internal enquriy call (see page 77).
The subscriber called via enquiry answers:
Announce the call transfer.
Press softkey briefly.
The subscriber called via enquiry does not answer or is busy:
Press softkey briefly. The other subscriber is called.
If the called subscriber accepts the call, he/she will be connected to the waiting call. If
the call is not accepted within a certain time interval (the communications system is
45 seconds by default, the system administrator can change this value), you get an
automatic recall. You are re-connected to the original subscriber when you press the
call key again.
If the system administrator has configured the Music on hold upon transfer on
calling feature in the Configurator, the caller on hold hears “Music on Hold” while
his/her call is signalled to the other internal subscriber. This setting also determines
whether, when calling back, the caller hears “Music on Hold” or a ringing tone or busy
signal.
Use the following procedure to disconnect an enquiry connection (e. g. when the
subscriber called is busy):
Press softkey briefly.
/ Use the navigation keys to select the
confirm with the
Enter another call number to transfer the call.
…or
Press R key briefly. You are speaking with the waiting subscriber once
again.
78
Ok
softkey.
Disconnect
menu entry and
Tele ph on in g
Transferring an External Call to an External Subscriber
External calls can only be transferred to an external subscriber via the enquiry call
menu (see page 79).
Press softkey briefly.
/ Use the navigation keys to select the
confirm with the
Depending on your communications system’s settings, the external calls will be
switched together on your communications system or on the exchange of your
network operator.
Note
When you call an external party and then transfer this person to another external
party, you will bear the costs for the call between the two external callers. You have
no way of influencing how long the transferred call will last. The connection is established via the Aastra 800 / OpenCom 100 and occupies two call channels (ISDN user
channels).
Ok
softkey.
Connect
menu entry and
Enquiry Call Menu
Note
Menu items marked with an * are only displayed if the system administrator has
given corresponding user authorisation.
You have put a call on hold and are making an enquiry call. Press the softkey
briefly and then dial …
Diversion: You put your current caller on hold (called via enquriy) and then call
another (third) subscriber with whom you wish to connect your current
(second) caller. Enter the call number of the subscriber to whom you wish to
transfer under Dest: and then press the
press the end key. The call has now been transferred. After transfer, you
are reconnected with the (first) caller you originally put on hold.
3 party:* You initiate a 3-party conference, see page 82.
79
Ok
softkey. Announce the call and
Telephoning
Connect:* You connect the subscriber on hold with the current caller you are
speaking with.
To gg l e: You toggle between the current subscriber and the subscriber you last spoke
with.
Disconnect: You disconnect the current connection. You can now either enter a new
call number for another enquiry; Or press the softkey briefly and you will
be re-connected with the subscriber on hold.
Booking number:* You can assign a booking number to the current call (to an
external subscriber). Enter the booking number (8 digits max.) under No. and
confirm with the
starting on page 59 chapter for further information.
Park call: * You can “park” the current caller. Please refer to the Parked Calls starting
on page 85 chapter for further information.
Personal directory: You can search for a call number in the personal phone book,
please refer to page 96.
Redial: Displays entries in the redial list. You can search a call number in the redial list.
This menu entry is only available if you have configured local list access (see
page 131).
Ok
softkey. Please refer to the Calls with Booking Numbers
Caller list: Displays entries in the caller list. You can search a call number in the caller
list. This menu entry is only available if you have configured local list access
(see page 131).
Add …: The call number of the person you are speaking with is added to the personal
phone book, the central phone book or the VIP list.
Door opener:* You activate the door opener.
80
Tele ph on in g
Menu when Subscriber on Hold
Note
Menu items marked with an * are only displayed if the system administrator has
given corresponding user authorisation.
You have placed a call on hold. Press the softkey briefly and then dial …
VIP call:* Your next internal call is executed as a VIP call. Enter the call number of the
subscriber to whom you wish to transfer under Dest:. Even when the internal
subscriber called (with system terminal only) has activated call waiting protection, call protection or call forwarding, your call is signalled acoustically.
Announcement:* After entering the call number, you can initiate an announcement
to another system terminal (or to a group of system terminals).
Intercom:* After entering the device ID, you can initiate an announcement to a single
system terminal. The microphone of the terminal called will be switched on
and the person you are calling can immediately answer your announcement.
The “Intercom” function cannot be used for announcements to a group of terminals.
LCR off :* You switch off LCR (Least Cost Routing) for the next call.
Personal directory: You can search for and dial a call number in the personal phone
book, please refer to page 96.
Central directory: You can search for and dial a call number in the central phone
book, please refer to page 92.
Redial: Displays entries in the redial list. You can select and dial an entry, please refer
to page 64.
Caller list: Displays entries in the caller list. You can select and dial an entry, please
refer to page 65.
Add …: You can insert a call number into the personal phone book or the VIP list.
Door opener:* You activate the door opener.
81
Telephoning
Three-Party-Conference
If your user group has the corresponding authorisation configured, you can conduct a
telephone conference (maximum of 3 subscribers). Conference participants can be
internal or external callers. Three-party conferences cannot be connected.
Initiate and end conference
Initiate conference:
short Establish enquiry connection (see page 77).
When the subscriber answers, announce the conference.
Press softkey briefly.
/ Use the navigation keys to select the
with the
Ending conference:
Press softkey briefly.
…or
Press softkey briefly.
/ Use the navigation keys to select the
confirm with the
Continuing call with conference participants individually
During a conference, you can speak to conference participants separately.
Press softkey briefly.
/ Use the navigation keys to select the
with the
between the subscribers using the softkey.
Ok
softkey. The conference is initiated.
Ok
softkey.
Ok
softkey. Both connections are held and you can toggle
3 Party
menu entry and confirm
3 Party End
Toggle
menu entry and confirm
menu entry and
82
Tele ph on in g
Menu during Conference
Note
Menu items marked with an * are only displayed if the system administrator has
given corresponding user authorisation.
You are now in a three-way conference. Press the softkey briefly and then dial …
3 Party End: You end the conference.
Connect:* You switch yourself out of the conference. The other subscribers remain
connected.
To gg l e: You cancel the conference. You are speaking with one of the subscribers, the
other is on hold. Use the softkey to toggle back and forth between subscribers to speak with them alternately.
Booking number:* When you call an external subscriber and have included the
person in the conference, you can assign a booking number to the call data of
this connection. Enter the booking number (8 digits max.) under No. and
confirm with the
starting on page 59 chapter for further information.
Ok
softkey. Please refer to the Calls with Booking Numbers
Personal directory: You can search for a call number in the personal phone book,
please refer to page 96.
Redial: Displays entries in the redial list. You can search a call number in the redial list.
This menu entry is only available if you have configured local list access (see
page 131).
Caller list: Displays entries in the caller list. You can search a call number in the caller
list. This menu entry is only available if you have configured local list access
(see page 131).
Add …: You can insert a call number into the personal phone book, the central phone
book or the VIP list.
Door opener:* You activate the door opener.
83
Telephoning
Special Calls/Conversations
Voicebox Queries
OpenVoice / Aastra Voice answering machine is the integrated voicebox system for
the Aastra 800 / OpenCom 100 communications system. If the system administrator
has configured a voicebox for you, callers can leave messages for you, even when you
cannot be reached at times.
On your mobile unit, received voicebox messages are saved in the info menu and on
the caller lists of the main menu. The symbol appears on the display when new
voicebox messages await you. To query new messages:
Long key press of number key 1.
…or
Press softkey briefly and select the Voicebox entry in the
and confirm with the
A list of voicebox messages received appears.
/ Use the navigation keys to select one of the entries displayed (confirm
Ok
with the
(please refer to the “Voicebox mess.” section as of page 116).
Additional options:
• It is possible to programme call forwarding to the voicebox (in the Call
forwarding menu, please refer to page 118).
• You can also query your voicebox messages by directly calling the (call number of
your) voicebox. You can also use the Call voicebox menu entry in the
Applications menu (see page 128). Voicebox operation is voice controlled. Please
refer to the user guide of the OpenVoice / Aastra Voice voicebox programme for
detailed information.
softkey). You can now listen to the message and edit it
Ok
softkey.
Info
menu
84
Tele ph on in g
Parked Calls
While calling, you can “park” (one or more) callers for some time and meanwhile
conduct other telephone calls or also hang up and carry out other operations. Parked
calls are recorded on a list. You can remove calls from the list in any order such that a
call is specifically “unparked” once again. The caller hears music on hold – if music on
hold has been configured – until the call is “unparked”. If the caller is not “unparked”
after some time, a callback is automatically made to your mobile unit as soon as your
device is free again. The caller is then automatically “unparked”. If you are, however,
still on another call, the caller hears the busy signal and is thus “unparked”. The
authorisation for parking connections and the time interval until which callback takes
place, is configured by the system administrator upon system configuration.
Park call
You are making a call.
Press softkey.
/ Use the navigation keys to select the
confirm with the
parking spot (0-9, * or #). Confirm with the
Press the end key.
Unpark call
Press softkey when idle.
/ Use the navigation keys to select the
with the
Confirm with the
You will be connected with the parked caller.
85
Ok
Ok
softkey. The system offers the next available
softkey. Select the parked call desired from the list offered.
Ok
softkey.
Park call
Ok
Unpark
menu entry and
softkey.
menu entry and confirm
Telephoning
Announcements (with and without Intercom)
Announcements can be set up on single or multiple system terminals. The
“Announcement” function is available in two versions.
• Announcement with intercom: The microphone of the system terminal called
will be switched on (handsfree operation) and the person you are calling can
immediately answer your announcement. An announcement with intercom can
only be conducted to a single system terminal (not a group of terminals).
• Announcement without intercom: The called subscriber hears a special infor-
mation tone followed by your announcement. You can also make an
announcement to a group of system terminals (e.g. to a hunt group number on
which calls are signalled simultaneously). All subscribers called hear the
announcement at the same time in this case. The person initiating the
announcement hears a signal tone on his/her telephone when the
(announcement) connection has been established to all called subscribers. If one
of these subscribers replies to the announcement, the announcement call to the
other system terminals is terminated.
The system administrator has to extend the corresponding authorisation for your user
group for you to be able to use the function. If a subscriber being called has activated
announcement protection or intercom protection, announcements to that subscriber’s call number will not be carried out.
Making an announcement without intercom
Pre-dialling: Enter the call number (of a single terminal or of a group of
terminals).
Press softkey briefly.
/ Use the navigation keys to select the
Ok
86
Press softkey to confirm. State your announcement.
Announcement
menu entry.
Making an announcement with intercom
Pre-dialling: Enter the device-ID of the terminal. Your system administrator can provide you with the device ID.
Press softkey briefly.
Tele ph on in g
/ Use the navigation keys to select the
Ok
Responding to an announcement (announcement without intercom)
If you receive an announcement yourself, you will hear a special information tone.
Announcement and the caller’s name appears on the display.
alternatively:
Reject
alternatively:
Responding to an announcement (announcement without intercom)
Your telephone switches to the handsfree mode when it receives the announcement.
You can speak with the caller immediately.
Press softkey to confirm. State your announcement.
Press the call key to answer the announcement.
/ Press softkey (alternatively: end key) to reject announcement. The
announcement initiator then hears the busy signal.
Press softkey briefly and use the / navigation keys to select:
Accept
Reject
to answer the announcement,
to reject the announcement.
Intercom
menu entry.
Note
When you have activated announcement protection (see page 123) and/or intercom
protection (see page 124) on your mobile device, announcements to your call
number will not be carried out.
87
Telephoning
Callback
If you call another subscriber of your Aastra 800 / OpenCom 100 communications
system and the line is busy, you can initiate automatic callback. Your user group must
have authorisation for this feature to be able to use it.
Initiate callback
Press softkey briefly.
/ Use the navigation keys to select the
confirm with the
Answering a callback
A callback is carried out when the other subscriber is free.
When your telephone rings:
Press call key.
The other subscriber is now called.
Ok
softkey.
Callback
menu entry and
Baby Call
The “Baby call” function dials a previously programmed internal or external call
number a specific time interval after pressing the call key (please refer to
page 124). The default time interval on the communications system is 5 seconds. The
system administrator can change this value. If you begin dialling a call number within
the specified time interval, the baby call is cancelled.
Carrying out a baby call
Press call key.
Note
You can also programme an emergency call number on your mobile unit. In contrast
to the baby call, an emergency call is executed immediately (please refer to page 50
also).
88
Tele ph on in g
Confirming Appointment/Alarm Clock
Your mobile unit allows you to set and activate up to three appointments and up to
three wake times (please refer to page 108).
The time of an appointment or the alarm clock are signalled to you with the configured ringer and the red flashing LED for ca. 45 seconds. The corresponding text
appears on the display. Confirm signalling with
Accepting an Appointment Call
When your mobile unit is checked in to the Aastra 800 / OpenCom 100 communications system, you can save two additional appointments on your mobile unit (please
refer to page 121). When the appointment time occurs, your mobile unit rings for a
period of one minute with volume increasing. The appointment number appears on
the display. An appointment can be repeated once or repeatedly.
Accepting an appointment call
Press call key. The reason for the programmed appointment appears.
Esc
.
Ok
If you are on a call at the time of the appointment call, you will hear a special tone and
the display indicates the appointment number. After you finish the call, a short
message informs you that the appointment expired.
89
Press softkey to confirm the appointment call.
Telephoning
Doorbell, Door Opener
A doorbell appears on the display (Door call). If there is an entry in the phone book
for the call number, the doorbell name appears.
Opening door while idle
Press call key.
…or
Press softkey briefly.
/ Use the navigation keys to select the
confirm with the
Opening door during call
If the doorbell signal is triggered during a call, you hear the call-waiting
tone.
Press softkey briefly.
/ Use the navigation keys to select the
confirm with the
Note
The Door opener menu entry is not dependent on an entrance intercom call. The
door opener function controls a relay contact in your system which can also be connected to other devices. For more information, consult your system administrator.
Ok
Ok
softkey.
softkey.
Door opener
Door opener
menu entry and
menu entry and
90
Tele ph on in g
Entrance Intercom Calls
Calling the entrance intercom
If your OpenCom 100 communications system is connected to an entrance intercom
(doorstation 6-wire), you can speak with a visitor at the entrance intercom with the
following code procedure.
For enquiry:
If you are operating an entrance intercom (doorstation 2-wire, e. g. of the “DoorLine”
type), use the following code procedure:
For enquiry:
Calling door when idle
Press the call key. You speak with the visitor.
Door call during call
If the doorbell signal is triggered during a call, you hear the call-waiting tone. Proceed
as described under Opening door during call starting on page 90.
Door call forwarding
You can forward calls signalled from the doorbell to another (internal or external) call
number (a so-called “pharmacy line”). This is done via the Call forwarding menu (see
page 119).
Call duration
All door calls are automatically terminated after a specific time interval has expired
(default is 60 seconds). This ensures that forwarded door calls do not unintentionally
lead to continuous calls (e.g. to a voicebox). Your system administrator can configure
the time interval in the Aastra 800 / OpenCom 100 from 30 to 300 seconds and will be
able to tell you the current value.
91
Phone Book
Phone Book
System Phone Book
Up to 2,000 entries can be saved in the phone book of your Aastra 800 /
OpenCom 100 communications system. This number includes the centrally administered phone book (available to all users), the personal entries of all subscribers, and –
provided you are using the multicompany variant of the Aastra 800 / OpenCom 100 –
the entries in the companies’ phone books. An entry in the company phone book can
be used by all employees in your company.
The number of entries you can save in your personal phone book is determined by
your system administrator when configuring the Aastra 800 / OpenCom 100. Your
personal entries are automatically sorted into the comprehensive register, but can
only be viewed on your telephone by you yourself. However, the system administrator
or a person with the corresponding authorisation can completely delete your phone
book.
Authorisations
To be able to edit the central phone book and the company phone books, you have to
have the corresponding authorisations from the system administrator.
The Aastra 800 / OpenCom 100 phone books can also be edited from the system Web
console, provided you have the authorisation to do so.
Contact your system administrator for information on your authorisations.
Calling from the Communications System Phone Book
Search the Phone book menu for entries saved to the communications systems
phone books.
The entries in the phone books of the communication system can be saved within the
system itself or in an external address directory (LDAP server, configured by the
system administrator). A combination of these storage locations is also possible. The
storage locations of phone book entries do affect phone book searching (see following description).
92
When idle, press the navigation key.
Phone Book
If you now press the
stored on the communications system is displayed. The list is sorted
alphabetically and you can page to the desired entry.
Alternatively: In the
you are searching for (see The Editors on page 39).
Ok
/ Select an entry via the navigation keys.
Ok
/ Select the call number desired with the navigation keys.
… optional When there are multiple trunk keys configured on your telephone
Press softkey.
The list of phone book entries found is displayed. All suitable search
results are displayed, no matter where they are stored.
Press softkey.
If there is more than one call number under this name (e.g. an office
number and a private number), the list contains correspondingly designated entries (
Press call key – the call number is dialled.
(please refer to page 55), use the / navigation keys to select the
desired trunk key and then press the call key.
OK
softkey, the complete list of phone book entries
Name:
Office, Mobile
field enter the first letter(s) of the name
and
Private
).
…or
Ok
93
Press softkey.
A selection menu appears where you can dial this call number (
menu entry) or view information on this phone book entry (
entry).
Info
Dial
menu
Phone Book
Speed-Dialling (System Phone Book)
All central phone book entries can also be dialled via two-digit or 3-digit speeddialling numbers once they have been configured. The 2-digit speed-dialling
numbers are in the range 00…99, the 3-digit are in the range 000…999. Ask your
system administrator how many digits are valid.
Dialling a speed-dialling destination
(SD no.)
Alternatively:
(SD no.)
Add Phone Numbers from Lists to Communications System Phone Book
You can add phone numbers saved in your caller list or your redial list to a phone
book. These lists must be in the communications system to do so. This is handled in
the > Settings > List access menu (see page 131).
While you have the caller list or the redial list open, press the
Phone book menu entry.
New entry: You add the call number to a phone book (see page 94).
Add: You add the call number to an existing phone book entry (see page 95).
Adding call number as new phone book entry
/ Select the
with the
/ Select desired phone book:
with
/ Determine call number:
softkey.
Enter
confirm with
94
New entry
Ok
Ok
softkey.
Name:
menu entry in the
softkey.
Office, Mobile
and
First name:
Ok
softkey respectively.
Personal, Company
(see The Editors starting on page 39),
Ok
softkey and select the
Phone book
or
or
Private
, confirm with Ok
menu, confirm
Central
, confirm
Phone Book
Confirm or change call number displayed, e.g.
via
Ok
softkey.
You can assign a speed-dialling number to the call numbers of the
entry in the central phone book. You automatically have the next
available speed-dialling number (
wish to assign them, press the
dialling number with the C-key (enter another unused speeddialling number if needed) and then press
/ Display your own call number, confirm with
Transmit number
number is displayed to the subscriber called.
Suppress number
As necessary – just like in the two previous steps – enter additional call
numbers (
respectively.
/ Dialling default number (
No. mobile
Default private
saved.
The default call number is dialled automatically if no other call number
is selected before establishing a connection.
: When calling (from the phone book) your call
: Your call number is suppressed.
and
Default office, Default mobile
), confirm withOk softkey. The phone book entry is
Abbrev. no.
Ok
softkey. If not, delete the speed-
No. Private
No. office
) offered to you. If you
Ok
.
Ok
softkey:
), confirm with Oksoftkey
, confirm
or
Adding call number to a phone book entry
You can add the entry to your personal phone book. If your system administrator has
authorised you (or the user group you are part of ) accordingly, you can also edit the
central phone book and your company’s phone book.
/ Select the
the
/ Select desired phone book:
with
Enter letter/name you are searching for (see The Editors starting on
page 39).
95
Ok
softkey.
Ok
Add
menu entry in the
softkey.
Phone book
menu, confirm with
Personal, Company
or
Central
, confirm
Phone Book
Ok
/ Use arrow keys to select the name desired, confirm with
/ Select the kind of call number to save the list entry under:
Note
If you wish to edit phone book entries (e.g. to change names and call numbers), use
the “Phone book” menu (see System menu: “Phone book” starting on page 127).
Press softkey.
You see the phone book list beginning with the characters entered. If
you do not enter any characters and press
the first entry.
Mobile
or
Private
, confirm with Ok softkey.
Ok
, the list will begin with
Ok
softkey.
Office
,
Personal Phone Book
In addition to the phone book of your Aastra 800 / OpenCom 100 communications
system, your mobile unit also has a local (personal) book. This phone book enables
you to save up to 200 additional, personal entries with 3 call numbers respectively.
Calling from the Personal Phone Book
When idle, press the navigation key.
Enter the first letter(s) of the name you are searching for (see The
Editors on page 39).
…or
/ Select an entry via the navigation keys.
Access the various call numbers associated with the name using the
softkey.
Press the call key to dial the selected call number.
96
Phone Book
Note
You can access the personal phone book using the navigation menu (see page 29) or
via the softkey when the mobile unit is idle.
Adding Entry to Personal Phone Book
1. Open the phone book – depending on the configuration of your mobile unit, this
is done via
– the navigation key ,
– the softkey and select the entry Phone book /
directory /
– one of the function keys to which you have assigned phone book access.
Ok
or ,
Ok
or and Personal
2. If the phone book is empty, press the
If there are entries already in it, press the softkey, select New entry and
confirm via
3. You see an overview of possible entries. Select Name and confirm via
4. Select the characters of a key by pressing it repeatedly and quickly, enabling you
to see the characters assigned to that key. Input position moves automatically
forward if you make no entry for a short time or when you enter a new character.
Correct entries by moving the cursor behind the number/letter to be deleted with
the / navigation keys and then press the key. This is where you can now
enter new characters.
Every word is automatically begun with upper-case letters. Press the key multiple times to select upper or lower case (displays A or a) or upper-case letters only
at the beginning of words (displays Aa).
Confirm your entries with the
5. Now select the next line (e.g. Private) and confirm via
6. Enter the private call number for the entry and press
7. Now select the next line (e.g. Business) and confirm via
8. Enter the business call number for the entry and press
9. Using this method, enter the mobile call number, the e-mail address and the fax
number if necessary.
Ok
or .
Ok
New
softkey.
softkey.
Ok
Ok
.
Ok
.
or .
Ok
or .
Ok
or .
97
Phone Book
10.If you would like to assign a number key for speed dialling this entry, select Quick
call and confirm via
or . Exit the list via
11.You can assign a particular melody to an entry for signalling a call from this call
number. Select Melody and confirm via
Press
Ok
or to save your selection.
12.Press the softkey to save the entire phone book entry.
Note
If there is only one destination number saved for a phone book entry with a speed
dialling option (personal, office, mobile, e-mail or fax), it is possible to directly call
this destination at a later point by pressing and holding the corresponding speed
dial key 2…9 (see page 99).
Editing Personal Phone Book Entries
When idle, press the navigation key.
Enter the first letter(s) of the name you are searching for (see The
Editors on page 39).
Ok
or . From the list, select a key (2…9) and confirm via Ok
Esc
or . You can delete or overwrite existing list entries.
Ok
or . Select a melody from the list.
…or
/ Select an entry via the navigation keys.
Press softkey. The local phone book menu appears (see following
section).
Local phone book menu
Edit: The entry can be changed.
New entry: You create a new entry.
Add to …: The call number dialled next is added to the VIP list.
Delete: The entry is deleted.
Memory: Shows the number of entries already saved.
98
Loading...