Sharp XE-A301 Instruction Manual

XE-A301

ELECTRONIC CASH REGISTER ELEKTRONISCHE REGISTRIERKASSE CAISSE ENREGISTREUSE ELECTRONIQUE CAJA REGISTRADORA ELECTRONICA ELEKTRONISCHE KASSA

MODEL MODELL MODELE MODELO MODEL

-A301

INSTRUCTION MANUAL BEDIENUNGSANLEITUNG MANUEL D’INSTRUCTIONS

MANUAL DE INSTRUCCIONES GEBRUIKSAANWIJZING

CAUTION:

The cash register should be securely fitted to the supporting platforms to avoid instability when the drawer is open.

CAUTION:

The socket-outlet shall be installed near the equipment and shall be easily accessible.

VORSICHT:

Die Netzsteckdose muß nahe dem Gerät angebracht und leicht zugänglich sein.

ATTENTION:

La prise de courant murale devra être installée à proximité de l’équipement et devra être facilement accessible.

AVISO:

El tomacorriente debe estar instalado cerca del equipo y debe quedar bien accesible.

VARNING:

Det matande vägguttaget skall placeras nära apparaten och vara lätt åtkomligt.

LET OP:

Het stopcontact dient in de buurt van de kassa en gemakkelijk toegangbaar te zijn.

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION:

Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVISO:

Para una desconexión eléctrica completa, desenchufar el enchufe de tomacorriente.

VARNING:

För att helt koppla från strömmen, dra ut stickproppen.

LET OP:

Trek de stekker uit het stopcontact indien u de stroom geheel wilt uitschakelen.

A301(Cover2-3) 03.4.24 7:33 PM Page C2

English

INTRODUCTION

Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A301. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems.

Be sure to initialize the cash register before you start operating the cash register. Otherwise, distorted memory contents and malfunction of the cash register will occur. For this procedure, please refer to page 8.

IMPORTANT

• Be very careful when removing and replacing the printer cover, as the cutter mounted on it is very

sharp.

• Install the cash register in a location not subject to direct sunlight, unusual temperature changes,

high humidity or splashing water.

Installation in such locations could cause damage to the cabinet and the electronic components.

• Never operate the register with wet hands. The water could seep into the interior of the register and cause component failure.

• When cleaning your register, use a dry, soft cloth. Never use solvents, such as benzine and/or

thinner.

The use of such chemicals will lead to discolouration or deterioration of the cabinet.

• The register plugs into any standard wall outlet (official (nominal) voltage). Other electrical devices on the same electrical circuit could cause the register to malfunction.

• For complete electrical disconnection, disconect the main plug.

PRECAUTION

This Electronic Cash Register has a built-in memory protection circuit which is operated by rechargeable batteries. As you know, all batteries will, in time, dissipate their charge even if not used. Therefore to insure an adequate initial charge in the protection circuit, and to prevent any possible loss of memory upon installation, it is recommended that each unit be allowed to recharge for a period of 24 to 48 hours prior to use. Also note that if the rechargeable batteries have been discharged completely, your cash register will be automatically initialized when you turn on the power. In order to charge the batteries, the machine must be plugged in and the mode switch must be in a position other than “ ”. This recharging precaution can prevent unnecessary initial service calls.

CAUTION!

For Easy Set-up, see

“GETTING STARTED” (page 7).

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CONTENTS

INTRODUCTION ............................................................................................................................................1

IMPORTANT ..................................................................................................................................................1

PRECAUTION................................................................................................................................................1

CONTENTS....................................................................................................................................................2

PARTS AND THEIR FUNCTIONS.................................................................................................................4

1 External View ........................................................................................................................................4

2 Printer....................................................................................................................................................4

3 Mode Switch and Mode Keys................................................................................................................5

4 Keyboard ...............................................................................................................................................5

5 Displays.................................................................................................................................................6

6 Drawer Lock Key ...................................................................................................................................6

GETTING STARTED......................................................................................................................................7

BASIC SALES ENTRY ................................................................................................................................11

1 Basic Sales Entry Example .................................................................................................................11

2 Error Warning ......................................................................................................................................12

3 Item Entries .........................................................................................................................................13

Single item entries ........................................................................................................................13

Repeat entries ..............................................................................................................................14

Multiplication entries .....................................................................................................................15

Split pricing entries .......................................................................................................................15

Single item cash sale (SICS) entry...............................................................................................16

4 Displaying Subtotals............................................................................................................................16

5 Finalization of Transaction ..................................................................................................................16

Cash or cheque tendering ............................................................................................................16

Cash or cheque sale that does not require tender entry ..............................................................17

Credit sale ....................................................................................................................................17

Mixed-tender sale .........................................................................................................................18

6 Computation of VAT (Value Added Tax)/tax .......................................................................................18

VAT/tax system ............................................................................................................................18

OPTIONAL FEATURES...............................................................................................................................19

1 Auxiliary Entries...................................................................................................................................19

Percent calculations (premium or discount) .................................................................................19

Deduction entries..........................................................................................................................20

Refund entries ..............................................................................................................................20

Non-add code number entries and printing ..................................................................................21

2 Auxiliary Payment Treatment ..............................................................................................................21

Currency exchange ......................................................................................................................21

Received-on account entries ........................................................................................................22

Paid-out entries ............................................................................................................................22

No sale (exchange) ......................................................................................................................22

Cashing a cheque.........................................................................................................................23

3 Automatic Sequence Key (

[]

keys) Entries...............................................................................23

CORRECTION .............................................................................................................................................23

1 Correction of the Last Entry (direct void).............................................................................................23

2 Correction of the Next-to-last or Earlier Entry (indirect void)...............................................................24

3 Subtotal Void .......................................................................................................................................24

4 Correction of Incorrect Entries not Handled by the Direct or Indirect Void Function ...........................24

OVERLAPPED CLERK ENTRY ..................................................................................................................25

FOR THE OPERATOR

A301_1(En) 03.4.24 7:35 PM Page 2

PRIOR TO PROGRAMMING ......................................................................................................................26

BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................26

1 Date and Time Programming ..............................................................................................................26

2 Tax Programming................................................................................................................................27

Tax rate programming ..................................................................................................................27

AUXILIARY FUNCTION PROGRAMMING .................................................................................................28

1 Department Programming ...................................................................................................................28

2 PLU (Price Look-Up) and Subdepartment Programming ....................................................................30

3 Miscellaneous Key Programming........................................................................................................31

Rate for

%, &

and V..............................................................................................................31

Amount for

..............................................................................................................................32

Percent rate limitation for

and &..........................................................................................32

Function parameters for

%, &

and -....................................................................................33

Function parameters for

.........................................................................................................33

Function parameters for

r, R, X, Y, c, b

and

(when using as TL key) .........34

4 Text Programming...............................................................................................................................35

ADVANCED FUNCTION PROGRAMMING ................................................................................................43

1 Register Number and Consecutive Number Programming .................................................................43

2 Various Function Selection Programming 1 ........................................................................................44

Function selection for miscellaneous keys ...................................................................................44

Print format ...................................................................................................................................45

Receipt print format ......................................................................................................................45

Other programming ......................................................................................................................46

3 Various Function Selection Programming 2 ........................................................................................49

Power save mode.........................................................................................................................50

Logo message print format...........................................................................................................50

Clerk code assignment .................................................................................................................51

Entry digit limit for cash in drawer (CID) (sentinel) .......................................................................51

Entry digit limit for cheque cashing...............................................................................................51

Entry digit limit for cheque change ...............................................................................................51

Thermal printer density.................................................................................................................52

Language selection ......................................................................................................................52

Training clerk specification for training mode ...............................................................................52

AUTO key programming...............................................................................................................53

4 EURO Programming ...........................................................................................................................54

5 Reading Stored Programs...................................................................................................................56

TRAINING MODE ........................................................................................................................................57

READING (X) AND RESETTING (Z) OF SALES TOTALS ........................................................................58

COMPULSORY CASH/CHEQUE DECLARATION .....................................................................................65

OVERRIDE ENTRIES ..................................................................................................................................66

CORRECTION AFTER FINALIZING A TRANSACTION (Void mode).......................................................66

EURO MIGRATION FUNCTION ..................................................................................................................67

OPERATOR MAINTENANCE......................................................................................................................70

1 In Case of Power Failure.....................................................................................................................70

2 In Case of Printer Error .......................................................................................................................70

3 Cautions in Handling the Printer and Recording Paper.......................................................................70

4 Replacing the Paper Roll.....................................................................................................................71

5 Removing a Paper Jam.......................................................................................................................73

6 Cleaning the Print Head ......................................................................................................................73

7 Removing the Till and the Drawer .......................................................................................................74

8 Opening the Drawer by Hand..............................................................................................................74

9 Before Calling for Service....................................................................................................................75

Error message table .....................................................................................................................75

SPECIFICATIONS .......................................................................................................................................76

FOR THE MANAGER

A301_1(En) 03.4.24 7:35 PM Page 3

PARTS AND THEIR FUNCTIONS

Front view Rear view

External View

The printer is a receipt/journal dual station type thermal printer, therefore it does not require any type of ink ribbon or cartridge.

Lift the rear of the printer cover to remove. To re-install, hook the pawls on the cabinet and close.

Caution: The paper cutter is mounted on the printer (receipt side). Be

careful not to cut yourself.

Print head release lever

The print head can be lifted by the green lever on the right side of the printer. Pulling the lever forward lifts up the print head. If the paper becomes jammed and you need to move the head farther forward, you can pull the lever even further toward you and proceed with the removal of the jammed paper.

Do not attempt to remove the paper roll with the head in the down position. This may result in damage to the printer and print head.

Printer

Operator display

Receipt paper

Journal window

Drawer lock

Drawer

Printer cover

Customer display (Pop-up type)

Mode switch

AC power cord

Keyboard

Print head release lever

Paper roll cradle

Take-up spool

Paper chute

A301_1(En) 03.4.24 7:35 PM Page 4

The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator (OP) keys. These keys can be inserted or removed only in the “REG” or “ ” position.

The mode switch has these settings:

: This mode locks all register operations. (AC power turns off.)

No change occurs to register data.

OP X/Z: To take individual clerk X or Z reports, and to take flash reports.

It can be used to toggle receipt state “ON” and “OFF” by pressing the

key.

REG: For entering sales. PGM: To program various items.

: Enters into the void mode. This mode allows correction after

finalizing a transaction.

MGR: For manager’s entries. The manager can use this mode for an

override entry.

X1/Z1: To take the X/Z report for various daily totals X2/Z2: To take the X/Z report for periodic (weekly or monthly)

consolidation

Keyboard layout

The small characters on the bottom or lower right in each key indicates functions or characters which can be used for character entries for text programming. For details, refer to page 35.

Key names

Keyboard

Manager key (MA)

Operator key (OP)

Mode Switch and Mode Keys

ESC

RCPT

/PO

TL /NS

#/ TM/ST

Received-on account key

Receipt print/Paid-out key

Void key

Escape key

Multiplication key

Decimal point key

Clear key

Department code entry key

PLU/Subdepartment key

Department shift key

Clerk code entry key

Department keys

Total/No sale key

Numeric keys

•

Refund key

Percent 1 and 2 keys

Discount key

PLU

/SUB

DEPT

DEPT SHIFT

Non-add code/Time display /Subtotal key

CLK

Cheque 1 and 2 keys

CH1 CH2

Value added tax key

VAT

CR1 CR2

Credit 1 and 2 keys

Foreign currency exchange key

Automatic sequence keys

AUTO1AUTO

Receipt paper feed key

Journal paper feed key

RECEIPT

JOURNAL

A301_1(En) 03.4.24 7:35 PM Page 5

This key locks and unlocks the drawer. To lock it, turn 90 degrees counterclockwise. To unlock it, turn 90 degrees clockwise.

Drawer Lock Key

Operator display

• Clerk code or Mode name

The mode you are in is displayed. When a clerk is assigned, the clerk code is displayed in the REG or OP X/Z mode. For example, “?01?” is displayed when clerk 01 is assigned.

• Repeat mark

The number of repeats is displayed, starting at “2” and incremental with each repeat. When you have

registered ten times, the display will show “0”. (2 ➞ 3 ......9 ➞ 0 ➞ 1 ➞ 2...)

• Sentinel mark

When amount in the drawer reaches the amount you preprogrammed, the sentinel mark “X” is displayed to advice you to remove the money to a safe place.

• Power save mark

When the cash register goes into the power save mode, the power save mark (decimal point) lights up.

• Function message display area

Item labels of departments and PLU/subdepartments and function texts you use, such as %1, (-) and CASH are displayed. For the details of function texts, please refer to pages 40. When an amount is to be entered or entered, “AMOUNT” is displayed: When an amount is to be entered, ------- is displayed at the numeric entry area with “AMOUNT”. When a preset price has been set, the price is displayed at the numeric entry area with “AMOUNT”.

• Numeric entry display area

Numbers entered using numeric keys are displayed here.

Date and time display

Date and time appear on the display in the OP X/Z, REG, or MGR mode. In the REG or MGR mode, press the

key to display the date and time.

Error message

When an error occurs, the corresponding error message is displayed in the function message display area. For details of error messages, please refer “Error message table” on page 75.

Customer display (Pop-up type)

Power save mark (Lighting the mark only under the power save mode)

Displays

SK1-1

Function message display area

Clerk code or mode name

Numeric entry display area

Receipt OFF indicator

Repeat / Sentinel mark / Power save mark

A301_1(En) 03.4.24 7:35 PM Page 6

GETTING STARTED

Please follow the procedure shown below.

Unpack the cash register and make sure all accessories are included. For details of accessories,

please refer to “Specifications” section.

For installing the cash register, find a stable surface near an AC outlet where the cash register will not subject to water sources or direct sunlight, then install the register using the fixing angle bracket provided with the register. The fixing angle bracket prevents the register from moving when the drawer opens. By hooking the register on the bracket, you can secure the register to the position. Follow the procedure shown below for the installation.

How to install the fixing angle bracket

1. Thoroughly clean the location where the fixing angle bracket

(B) is to be placed.

2. Peel off the adhesive tape on the fixing angle bracket.

3. Hook the angle bracket onto the hook (A) that is located at the

bottom rear of the register.

4. Firmly stick the fixing angle bracket to the table surface that

your cleaned above.

How to remove the register from the fixing angle bracket

1. Lift up the front of the register and pull the register towards

you.

Installing the cash register

A301_1(En) 03.4.24 7:35 PM Page 7

Preparing for the printer

To make the cash register ready for operation, remove the

retainer and set the print head release lever in print position.

1. Lift the rear of the printer cover and detach it.

2. Remove the white retainer at the position shown at the right. Please

keep this retainer for future use when transferring the cash register.

3. Move the print head release lever to the printing position as

illustrated at the right.

Retainer

Initializing the cash register

In order for the cash register to operate properly, you must initialize it before operating for the first time.

Follow this procedure.

1. Make sure the power cord plug is not inserted into the AC outlet.

2. Insert the manager (MA) key into the mode switch and turn it to the PGM

position.

3. While holding down both the

}

key and the lkey, insert the plug into the

AC outlet. The buzzer will sound three times and “??? MRS. ???” will be displayed.

4. The cash register has now been initialized. The register display will now

show “0.00” with “PGM”.

If the buzzer does not sound when the plug is inserted, the initialization has not been done successfully. (This will occur when the voltage is high because you operated the cash register before starting initialization.) Wait at least ten seconds after pulling out the plug and initialize the cash register again.

The cash register has a built-in memory protection circuit which is operated by rechargeable batteries. Since the rechargeable batteries have been discharged, please charge the batteries for one or two days before using the cash register for the first time. To charge the batteries, set the mode switch to a position other than “”with the power cord plugged into the AC outlet. Unless the batteries have been charged, all of the programmed data and sales data is not saved.

If you press a key by mistake, an error message such as “HEAD UP” or “PAPER EMPTY” may be displayed. Press the

key to clear message after installing paper rolls.

REG

OPX/Z

MGR

PGM

X1/Z1

X2/Z2

PGM

0.00

*** MRS. ***

A301_1(En) 03.4.24 7:35 PM Page 8

Print head release lever (printing position)

Precaution: The paper cutter is mounted on the printer (receipt side). Take caution when

installing paper rolls.

The register can print receipts and journals. For the printer, you must install the paper rolls (receipt and journal paper rolls) provided with the register. Install the paper rolls according to the procedure shown below with the power cord connected and the mode switch set to the PGM position:

How to cut a paper roll and set it in the paper roll cradle:

1. Cut off approximately one revolution of each paper roll. Make sure each paper end is cut as illustrated

above.

2. Set a paper roll in the paper roll cradle of the receipt side as illustrated above.

3. Insert the end of the paper roll into the paper chute until it is caught by

the printer auto-feed and comes out of the top of the printer. If the printer does not catch the paper, feed the paper while pressing the

{

key.

4. Cut off excess paper with the paper cutter.

5. Set a paper roll in the paper roll cradle of the journal side.

6. Insert the end of the paper into the paper chute of the printer until it is caught by the printer auto-feed and

comes out of the top of the printer. If the printer does not catch the paper, feed the paper while pressing the

}

key.

7. Insert the end of the paper into the slit in the take-up spool. (Press the

}

key to feed more paper if required.)

8. Wind the paper two or three turns around the spool shaft.

9. Set the spool on the bearing, and press the

}

key to take up excess

slack in the paper.

10.Replace the printer cover.

Installing paper rolls

A301_1(En) 03.4.24 7:35 PM Page 9

To the printer

Correct Incorrect

Correct

Incorrect

To the printer

Now you are ready for sales registration.

Starting sales entries

While the cash register is pre-programmed so it can be used with minimal setup, it does provide you

with optional functions. Before you start programming, please read through the sales operations section to understand optional functions.

Decimal point position (tab) setting for domestic currency

By default, “2” is selected. When your country has a different tab setting, you must change the setting. Please refer to "Other programming" of “Various Function Selection Programming 1” (Job code 61) on page 46.

Rounding system

When your country has a special rounding system, such as Australia, Switzerland, Norway, Sweden, Denmark and South Africa, you must change the setting to suit your country. For the setting for Australia, Switzerland, Norway and South Africa, please refer to “Other programming” of “Various Function Selection Programming 1” (Job code 67) on page 48. For the setting for Sweden and Denmark, please refer to “Other programming” of “Various Function Selection Programming 1” (Job code 69) on page 49.

VAT/tax

The cash register provides 6 kinds of VAT/tax. Select an appropriate VAT/tax system first, then set tax rates (up to 4 rates) and assign taxable status to departments. By default, VAT 1 is assigned for all departments.

Programming other necessary items

The cash register provides text languages of English, German, French and Spanish. It is preset to English. If you want to change the language, you must change it before programming. Refer to “Language selection” in “Various Function Selection Programming 2” section for changing the language.

Before you can proceed with registration of sales, you must program:

• date • time • VAT/tax

Please refer to the BASIC FUNCTION PROGRAMMING section for details (page 26).

Programming date, time and VAT/tax

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BASIC SALES ENTRY

Listed below is a basic sales entry example when selling items by cash. For operation details, please refer to each section.

Mode switch setting

1. Turn the mode switch to the REG position.

Clerk assignment

2. Enter your clerk code. (For example, clerk code is 1. Press the

and Lkey in this order.) The clerk code 1 is automatically selected just after initialization of the cash register.

Item entries

3. Enter the price for the first department item. (For example, for 15.00, enter

15:

, and press the

appropriate department key).

For department 21 to department 40, press the

key first before pressing the department key.

For department 41 and above, enter the department code using numeric keys and press the

key,

then enter the price and press the

key again.

4. Repeat step 3 for all department items.

Displaying subtotals

5. Press the

key to display the amount due.

Finalizing the transaction

6. Enter the amount received from the customer. (You can omit this step if the amount tendered is the same as

the subtotal.)

7. Press the

key, and the change due is displayed and the drawer is opened.

8. Tear off the receipt and give it to the customer with his or her change.

9. Close the drawer.

Receipt printKey operation example

Basic Sales Entry Example

REG

OPX/Z

MGR

PGM

X1/Z1

X2/Z2

FOR THE OPERATOR

A301_2(En) 03.4.24 7:37 PM Page 11

Clek assignment

Item entries

Displaying subtotal

1 L

1500 ¡

2300 ™

CLERK 01 ?01

DEPT.01 ?01

DEPT.02 ?01

SUBTOTAL ?01

4000

Finalizing the transaction

(In this example, tax system is set to automatic VAT 1 and the tax rate is set to 6.25%.)

CHANGE ?01

-01-

15.00

23.00

38.00

?01?

4000

2.00

Logo message

Date/Time/Clerk code Register number

/Consecutive number/Clerk name Items Price

Not printed when non-taxable items only are sold.

Total quantity Total amount

Cash tendering/amount received Change

Clerk assignment

Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not be necessary when the same clerk handles the consecutive transactions. Clerk codes 1 to 4 can be assigned by default setting.

Receipt ON/OFF function

When you use the printer to issue receipts, you can disable receipt printing in the REG mode to save paper using the receipt ON/OFF function. To disable receipt printing, press the

key in the OP X/Z position. This key toggles the receipt printing status ON and OFF. When the function is in the OFF mode, the receipt off indicator “_” illuminates. The register will print reports regardless of the receipt state, so the paper roll must be installed.

To issue a receipt when receipt ON/OFF function is set to OFF:

If your customer wants a receipt after you finalized a transaction with the receipt ON/OFF function being OFF status, press the

key. This will produce a receipt. However, if more than 30 items were entered, the

receipt will be issued in a summary receipt.

Copy receipt

You can print a copy receipt by pressing the

key when the receipt ON/OFF function is in the “ON” status.

To realize this function, you must enable the function. Please refer to page 46. (Job code 63)

Power Save Mode

The register will enter into power save mode when no entries are performed based on the pre-programmed time limit (by default, 30 minutes). When the register goes to the power save mode, all display lights will turn off except the decimal point at the leftmost position of the lower line. The register will return to the normal operation mode when any key is pressed or a mode is changed with the mode key. Please note when the register is recovered by a key entry, its key entry is invalid. After the recovery, start the key entry from the beginning.

Clerk code

To display the signed-on clerk code

■ Sign-off (in REG, MGR, mode)■ Sign-on (in REG, MGR, mode)

In the following examples, your register will go into an error state accompanied with a warning beep and a corresponding error message. Clear the error state by pressing the

key and take the proper action.

Please refer to the error message table on page 75.

• Enter over a 32-digit number (entry limit overflow): Cancel the entry and re-enter the correct number.

• An error in key operation: Clear the error and continue operation.

• An entry beyond a programmed amount entry limit: Check to see if the entered amount is correct. If it is

correct, it can be rung up in the MGR mode. Contact your manager.

• An including-tax subtotal exceeds eight digits: Delete the subtotal by pressing the

key and press the

A, X, Y, c

or bkey to finalize the transaction.

Error escape function

To quit a transaction due to an error or an unforeseen event, use the error escape function as shown below:

The transaction is voided (treated as a subtotal void) and the receipt is issued by this function. If you have already entered a tendered amount, the operation is finalized as a cash sale.

Transaction

To clear the error state

Error Warning

A301_2(En) 03.4.24 7:37 PM Page 12

Single item entries

1. Department entries

For a merchandise classification, the cash register provides a maximum of 99 departments. To the departments, group attributes such as taxable status are applied to items when they are entered.

• When using the department keys (for department 1 to 40)

For department 1 to 20, enter a unit price and press a department key. If you use a programmed unit price, press a department key only. For department 21 to 40, enter a unit price, press the

key and press a department key. If you use a

programmed unit price, press the

key and press a department key.

Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added.

For the departments 21 through 40, press the

key.

Please note if you press the same key after using the

key, it acts as a repeat entry. For

example, when you register an item of dept. 21 using the

key and then an item of dept. 1 using the preset unit price, you should use the department code entry key described below for the dept. 1 item. If you just press the

key to register dept. 1 item, it will act as a repeat entry of

dept. 21 item.

• When using the department code entry key

Enter a department (dept.) code and press the

key, then enter a unit price and press the dkey again. If

you use a programmed unit price, enter a dept. code and press the

key.

Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added.

2. PLU/subdepartment entries

For another merchandise classification, the cash register provides a maximum of 1800 PLUs/subdepartments. PLUs are used to call up preset prices by a code entry. Subdepartments are used to classify merchandise into smaller groups under the departments. Every PLU and subdepartment has a code from 1 to 1800, and should belong to a department to obtain attributes of that department.

The cash register is pre-programmed to PLU mode and zero for unit price. To use PLU entries, their preset unit prices should be previously programmed. (Refer to page 30.)

To use subdepartment entries, change to subdepartment mode for the PLU codes.

• PLU entries

PLU code

(1 to 1800)

Dept. code

(1 to 99)

Unit price *

(max. 8 digits)

When using a programmed unit price

(In case only preset price entry is allowed.)

Department keyUnit price *

(max. 8 digits)

When using a programmed unit price

Item Entries

A301_2(En) 03.4.24 7:37 PM Page 13

• Subdepartment (open PLU) entries

* Less than the programmed upper limit

amounts When zero is entered, only the sales quantity is added.

Repeat entries

You can use this function for entering a sale of two or more of the same items. Consecutive pressing of a department key,

key or

key is as shown on key operation example below.

Receipt printKey operation example

PLU code

(1 to 1800)

Unit price *

(max. 8 digits)

A301_2(En) 03.4.24 7:37 PM Page 14

500 D ¡

Department entry

50 d 1500 d

PLU entry

Subdepartment entry

11 p 1200 p

1200 ∑

™

41 d

2 p

Department entry

PLU entry

Subdepartment entry

11 p 1200 p p

50 d 1500 d d

1200 ∑ ∑

500 D ¡ ¡

® ® ™ ™

41 d d

2 p p

Multiplication entries

When selling a large quantity of items, it is convenient to use the multiplication entry method. Enter quantity using numeric keys and press the

key before starting item entry as shown in the example below.

When programmed to allow fractional quantity entries, you can enter up to four integers and three digit decimal, though the quantity is counted as one for sales reports. To enter a fractional quantity, use the decimal point key between integer and decimal, as

7P5

for entering 7.5.

Split pricing entries

You will use this function when your customer wants to purchase more or less than the base quantity of a loose item. To make split pricing entries, follow the procedure below:

• If you live in Australia, please change the printing format for this function. Please refer to "Other

programming" (Job code 68) of "Various Function Selection Programming 1" on page 48.

• When programmed to allow fractional quantity entries, you can enter up to four integers and three

digit decimal. To enter a fractional quantity, use the decimal point key between integer and decimal, as

7P5

for entering 7.5.

Selling q'ty (Up to 4 digits)

Base q'ty

(Up to 2 digits)

Unit price

per base q'ty

When using a programmed unit price

@ @

Department key

Dept. code

(1 to 99)

PLU code

(1 to 1800)

PLU code

(1 to 1800)

Unit price

per base q'ty

Unit price

per base q'ty

Receipt printKey operation example

A301_2(En) 03.4.24 7:37 PM Page 15

5 @ 500 D ¡

Department entry

3 @ 50 d 1500 d

PLU entry

Subdepartment entry

5 @ 11 p 1200 p

3 @ 1200 ∑

3 @ ®

5 @ D ™

5 @ 41 d

3 @ 2 p

Single item cash sale (SICS) entry

• This function is useful when a sale is for only one item and is for cash. This function is applicable only to those departments that have been set for SICS or to their associated PLUs or subdepartments.

• The transaction is complete and the drawer opens as soon as you press the department key,

key or

key.

If an entry to a department or PLU/subdepartment set for SICS follows the ones to departments or PLUs/subdepartments not set for SICS, it does not finalize and results in a normal sale.

The subtotal is displayed by pressing the

key. When you press it, the subtotal of all entries which have

been made is displayed with the function message “SUBTOTAL”.

Subtotal will not be printed on a receipt on the current factory setting. If you want to print it, change

the setting by programming. Refer to “Receipt print format” (Job code 7) on page 45.

Cash or cheque tendering

Press the

key to get a subtotal, enter the amount tendered by your customer, then press the

key

if it is a cash tender or press a cheque key (

or Y)

if it is a cheque tender. When the amount tendered is greater than the amount of the sale, the register will show the change due amount with the function message “CHANGE”. Otherwise the register will show a deficit with the function message “DUE”. You now must make a correct tender entry.

Finalization of Transaction

Displaying Subtotals

Receipt printKey operation example

A301_2(En) 03.4.24 7:37 PM Page 16

Department entry

PLU entry

7 @ 10 @

600 ¶

8 @ 12 @

35 p

When Australian printing format is selected

For finishing the transaction

250

Cash tendering

Cheque tendering

Cash or cheque sale that does not require tender entry

Enter items and press the

key if it is a cash sale or press a cheque key if it is a cheque sale. The

When programmed not to allow “direct non-tender finalization after tendering” (Job code 63, refer to page 46), you must always enter a tender amount.

Credit sale

Enter items and press a credit key (cor b).

2500

3250

¶ c

Receipt printKey operation example

300

Receipt printKey operation example

1000 A

Receipt printKey operation example

A301_2(En) 03.4.24 7:37 PM Page 17

1000 X

In the case of cheque 1 sale

Mixed-tender sale

You can perform mixed-tendering of cheque and cash, cash and credit, and cheque and credit.

VAT/ tax system

The cash register may be programmed for the following six VAT/tax systems. The cash register is preprogrammed as automatic VAT 1-4 system.

Automatic VAT 1-4 system (Automatic operation method using programmed percentages)

This system, at settlement, calculates VAT for taxable 1 through 4 subtotals by using the corresponding programmed percentages.

Automatic tax 1-4 system (Automatic operation method using programmed percentages)

This system, at settlement, calculates taxes for taxable 1 through 4 subtotals by using the corresponding programmed percentages, and also adds the the calculated taxes to those subtotals, respectively.

Manual VAT 1-4 system (Manual entry method using programmed percentages)

This system provides the VAT calculation for taxable 1 through 4 subtotals. This calculation is performed using the corresponding programmed percentages when the

key is pressed just after the

key.

Manual VAT 1 system (Manual entry method for subtotals that uses VAT 1 preset percentages)

This system enables the VAT calculation for the then subtotal. This calculation is performed using the VAT 1 preset percentages when the tkey is pressed just after the

key. For this system, the keyed-in tax rate

can be used.

Manual tax 1-4 system (Manual entry method using preset percentages)

This system provides the tax calculation for taxable 1 through 4 subtotals. This calculation is performed using the corresponding programmed percentages when the

key is pressed just after the

key.

After this calculation, you must finalize the transaction.

s t

VAT rate

To use a programmed rate

s t

Computation of VAT (Value Added Tax)/tax

950 A

Receipt printKey operation example

A301_2(En) 03.4.24 7:37 PM Page 18

Automatic VAT 1 and automatic tax 2-4 system

This system enables the calculation in the combination with automatic VAT 1 and automatic tax 2 through 4. The combination can be any of VAT1 corresponding to taxable 1 and any of tax 2 through 4 corresponding to taxable 2 through taxable 4 for each item. The tax amount is calculated automatically with the percentages previously programmed for these taxes.

• The tax status of PLU/subdepartment depends on the tax status of the department which the PLU/subdepartment belongs to.

• VAT/tax assignment symbol can be printed at the fixed right position near the amount on the

receipt as follows:

VAT1/tax1 A VAT2/tax2 B VAT3/tax3 C VAT4/tax4 D

When the multiple VAT/tax is assigned to a department or a PLU, a symbol of the lowest number assigned to VAT/tax rate will be printed. For programming, please refer to “Various Function Selection Programming 1” (Job code 66) on page 47.

OPTIONAL FEATURES

Percent calculations (premium or discount)

Your register provides the percent calculation for the subtotal and/or each item entry depending on the programming.

• Percentage: 0.01 to 100.00% (Depending on the programming) (Application of preset rate (if programmed)

and manual rate entry are available.)

Percent calculation for subtotal

Percent calculation for item entries

800

7 P5

(When premium and 15% are programmed for the &key)

Receipt printKey operation example

140

∞

570

Receipt printKey operation example

Auxiliary Entries

A301_2(En) 03.4.24 7:37 PM Page 19

Deduction entries

Your register allows you to deduct a preset amount or a certain amount manually entered, which are less than a programmed upper limit. These calculations can be after the entry of an item and/or the computation of subtotal depending on the programming.

Deduction for subtotal

Deduction for item entries

Refund entries

For a refund of a department item, start with entering the refund amount and press the fkey, then press the corresponding department key (in case of department 21 to 40, press the

key and press the

corresponding department key, and in case of department 41 to 99, enter the department code, press the

key and the dkey, then enter the refund amount and press the dkey). For a refund of a PLU item, enter the PLU code and press the

key, then press the

key.

For a refund of a subdepartment item, enter the PLU code, press the

key and the

key, then enter the

refund amount and press the

key.

250

f§

100

150

Receipt printKey operation example

675

(When a deduction amount of

0.75 is programmed.)

Receipt printKey operation example

575

100

Receipt printKey operation example

A301_2(En) 03.4.24 7:37 PM Page 20

Non-add code number entries and printing

You can enter a non-add code number such as a customer’s code number and credit card number, a maximum of 16 digits, at any point during the entry of a sale. The cash register will print it at once. To enter a non-add code number, enter the number and press the

key.

Currency exchange

*Exchange rate: 0.000000 to 999.999999

• Press the

key after pressing the Vkey to cancel payment in a foreign currency.

• If “Yes” is selected for cheque and credit operation when tendering in foreign currency in EURO programming, you can finalize a sale in foreign currency using the

X, Y, c

or bkey with

preset exchange rate operation.

• If programmed, a foreign currency symbol is printed when you use a preset rate.

Applying preset exchange rate

Domestic currency Exchange rate

Domestic currency

Foreign currency

Foreign currency symbol

(Printed if programmed)

Currency exchange

Amount tendered in foreign currency

(When a currency exchange rate 0.939938 is programmed for the V key.)

2300 § 4650 ¶

10000 A

Receipt printKey operation example

Reentry

Amount tendered (max. 8 digits)

*Exchange rate

For direct finalizationPreset exchange rate

After an entry is completed or After the amount tendered is found smaller than the sales amount in a sales entry

Next registration or payment in domestic currency

For an additional payment in foreign currency

Auxiliary Payment Treatment

1230

1500

§ c

Receipt printKey operation example

A301_2(En) 03.4.24 7:37 PM Page 21

Applying manual exchange rate

Received-on account entries

When you receive on account from a customer, use the rkey. For the received-on-account (RA) entry, enter the amount, and press the

key.

Cash tendering only available for RA operation.

Paid-out entries

When you pay an amount to a vendor, use the

key. For the paid-out (PO) entry, enter the amount and

press the

key.

Cash tendering only available for PO operation.

No sale (exchange)

When you need to open the drawer with no sale, press the

key. The drawer will open and printer will print “NO SALE” on the receipt or journal. If you let the machine print a non-add code number before pressing the

key, a no sale entry is achieved and a non-add code number is printed.

54321

2300

Receipt printKey operation example

12345

4800

Receipt printKey operation example

A301_2(En) 03.4.24 7:38 PM Page 22

2300 § 4650 ¶

Exchange rate

1 P 275 V

10000 A

+ 56 hidden pages

Sharp XE-A301 Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual