Sharp XE-A212 User Manual

XE-A212

ELECTRONIC CASH REGISTER ELEKTRONISCHE REGISTRIERKASSE CAISSE ENREGISTREUSE ELECTRONIQUE CAJA REGISTRADORA ELECTRONICA ELEKTRONISCHE KASSA

MODEL MODELL MODELE MODELO MODEL

-A212

INSTRUCTION MANUAL BEDIENUNGSANLEITUNG MANUEL D’INSTRUCTIONS

MANUAL DE INSTRUCCIONES GEBRUIKSAANWIJZING

CAUTION:

The cash register should be securely fitted to the supporting platforms to avoid instability when the drawer is open.

CAUTION:

The socket-outlet shall be installed near the equipment and shall be easily accessible.

VORSICHT:

Die Netzsteckdose muß nahe dem Gerät angebracht und leicht zugänglich sein.

ATTENTION:

La prise de courant murale devra être installée à proximité de l’équipement et devra être facilement accessible.

AVISO:

El tomacorriente debe estar instalado cerca del equipo y debe quedar bien accesible.

VARNING:

Det matande vägguttaget skall placeras nära apparaten och vara lätt åtkomligt.

LET OP:

Het stopcontact dient in de buurt van de kassa en gemakkelijk toegangbaar te zijn.

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION:

Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVISO:

Para una desconexión eléctrica completa, desenchufar el enchufe de tomacorriente.

VARNING:

För att helt koppla från strömmen, dra ut stickproppen.

LET OP:

Trek de stekker uit het stopcontact indien u de stroom geheel wilt uitschakelen.

A212(Cover2-3) 03.7.3 11:12 AM Page C2

English

INTRODUCTION

Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A212. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems.

Never install the batteries into the cash register before initializing it. Before you start operating the cash register, you must first initialize it, then install three new R6 or LR6 batteries (“AA” size) on the register. Otherwise, distorted memory contents and malfunction of the cash register will occur. For this procedure, please refer to page 9.

IMPORTANT

• Be very careful when removing and replacing the printer cover, as the cutter mounted on it is very

sharp.

• Install the cash register in a location not subject to direct sunlight, unusual temperature changes,

high humidity or splashing water.

Installation in such locations could cause damage to the cabinet and the electronic components.

• Never operate the register with wet hands. The water could seep into the interior of the register and cause component failure.

• When cleaning your register, use a dry, soft cloth. Never use solvents, such as benzine and/or

thinner.

The use of such chemicals will lead to discoloration or deterioration of the cabinet.

• The register plugs into any standard wall outlet (official (nominal) voltage). Other electrical devices on the same electrical circuit could cause the register to malfunction.

• For protection against data loss, please install three R6 or LR6 batteries (“AA” size) after initializing

the cash register. When handling the batteries, please observe the following:

Incorrectly using batteries can cause them to burst or leak, possibly damaging the interior of the cash register.

• Be sure that the the positive (+) and negative (–) poles of each battery are facing in the proper

direction for installation.

• Never mix batteries of different types.

• Never mix old batteries and new ones.

• Never leave dead batteries in the battery compartment.

• Remove the batteries if you do not plan to use the cash register for long periods.

• Should a battery leak, clean out the battery compartment immediately, taking care to avoid letting

the battery fluid come into direct contact with your skin.

• For battery disposal, follow the corresponding law in your country.

• For complete electrical disconnection, disconnect the main plug.

CAUTION!

For Easy Set-up, see

“GETTING STARTED” (page 8).

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CONTENTS

INTRODUCTION ............................................................................................................................................1

IMPORTANT ..................................................................................................................................................1

CONTENTS....................................................................................................................................................2

PARTS AND THEIR FUNCTIONS.................................................................................................................4

1 External View ........................................................................................................................................4

2 Printer ....................................................................................................................................................4

3 Mode Switch and Mode Keys ................................................................................................................5

4 Keyboard ...............................................................................................................................................5

5 Displays .................................................................................................................................................7

6 Drawer Lock Key ...................................................................................................................................7

GETTING STARTED......................................................................................................................................8

BASIC SALES ENTRY ................................................................................................................................13

1 Basic Sales Entry Example .................................................................................................................13

2 Error Warning ......................................................................................................................................14

3 Item Entries .........................................................................................................................................15

Single item entries ........................................................................................................................15

Repeat entries ..............................................................................................................................16

Multiplication entries .....................................................................................................................16

Single item cash sale (SICS) entry...............................................................................................17

PLU level shift (for direct PLU key)...............................................................................................17

4 Displaying Subtotals ............................................................................................................................19

5 Finalization of Transaction ..................................................................................................................19

Cash or cheque tendering ............................................................................................................19

Cash or cheque sale that does not require tender entry ..............................................................19

Credit sale ....................................................................................................................................20

Mixed-tender sale .........................................................................................................................20

6 Computation of VAT (Value Added Tax)/tax .......................................................................................20

VAT/tax system ............................................................................................................................20

OPTIONAL FEATURES...............................................................................................................................21

1 Auxiliary Entries ...................................................................................................................................21

Percent calculations (premium or discount) .................................................................................21

Deduction entries..........................................................................................................................22

Refund entries ..............................................................................................................................22

Non-add code number entries and printing ..................................................................................23

2 Guest Look-up (GLU) ..........................................................................................................................23

3 Auxiliary Payment Treatment ..............................................................................................................25

Currency exchange ......................................................................................................................25

Received-on account entries ........................................................................................................26

Paid-out entries ............................................................................................................................26

No sale (exchange) ......................................................................................................................26

4 Automatic Sequence Key (

key) Entries.........................................................................................26

CORRECTION .............................................................................................................................................27

1 Correction of the Last Entry (direct void) .............................................................................................27

2 Correction of the Next-to-last or Earlier Entry (indirect void) ...............................................................27

3 Subtotal Void .......................................................................................................................................28

4 Correction of Incorrect Entries not Handled by the Direct or Indirect Void Function ...........................28

FOR THE OPERATOR

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PRIOR TO PROGRAMMING ......................................................................................................................29

BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................34

1 Date and Time Programming ..............................................................................................................34

2 Tax Programming ................................................................................................................................34

Tax rate programming ..................................................................................................................35

AUXILIARY FUNCTION PROGRAMMING .................................................................................................36

1 Department Programming ...................................................................................................................36

2 PLU (Price Look-Up) and Subdepartment Programming ....................................................................37

3 Miscellaneous Key Programming ........................................................................................................40

Rate for

and V.....................................................................................................................40

Amount for

..............................................................................................................................41

Percent rate limitation for

.......................................................................................................41

Function parameters for

and -............................................................................................41

Function parameters for

.........................................................................................................42

Function parameters for

r, o, X, Y, c, b

and A.......................................................42

4 Text Programming ...............................................................................................................................43

ADVANCED FUNCTION PROGRAMMING ................................................................................................48

1 Register Number and Consecutive Number Programming .................................................................48

2 Various Function Selection Programming 1 ........................................................................................49

Function selection for miscellaneous keys ...................................................................................49

Print format ...................................................................................................................................50

Receipt print format ......................................................................................................................50

PLU level shift and GLU function parameters ..............................................................................51

Other programming ......................................................................................................................51

3 Various Function Selection Programming 2 ........................................................................................56

Power save mode.........................................................................................................................56

Logo message print format...........................................................................................................56

Thermal printer density.................................................................................................................57

Language selection ......................................................................................................................57

EJ memory type............................................................................................................................57

Training clerk specification for training mode ...............................................................................58

AUTO key programming...............................................................................................................58

4 EURO Programming ...........................................................................................................................59

5 Reading Stored Programs ...................................................................................................................61

TRAINING MODE ........................................................................................................................................63

READING (X) AND RESETTING (Z) OF SALES TOTALS.........................................................................64

EJ REPORT READING AND RESETTING .................................................................................................68

OVERRIDE ENTRIES ..................................................................................................................................69

CORRECTION AFTER FINALIZING A TRANSACTION (Void mode).......................................................69

EURO MIGRATION FUNCTION ..................................................................................................................70

OPERATOR MAINTENANCE......................................................................................................................73

1 In Case of Power Failure .....................................................................................................................73

2 In Case of Printer Error .......................................................................................................................73

3 Cautions in Handling the Printer and Recording Paper.......................................................................73

4 Replacing the Batteries .......................................................................................................................74

5 Replacing the Paper Roll .....................................................................................................................75

6 Removing a Paper Jam .......................................................................................................................77

7 Cleaning the Printer (Print Head / Sensor / Roller) .............................................................................77

8 Removing the Till and the Drawer .......................................................................................................78

9 Opening the Drawer by Hand ..............................................................................................................78

10 Before Calling for Service ....................................................................................................................79

Error message table .....................................................................................................................79

SPECIFICATIONS .......................................................................................................................................80

FOR THE MANAGER

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PARTS AND THEIR FUNCTIONS

Front view Rear view

External View

The printer is one station type thermal printer, therefore it does not require any type of ink ribbon or cartridge.

Lift the rear of the printer cover to remove. To re-install, hook the pawls on the cabinet and close.

Caution: The paper cutter is mounted on the printer cover. Be careful not

to cut yourself.

Printer

Operator display

Receipt paper

Drawer lock

Drawer

Printer cover

Customer display (Pop-up type)

Mode switch

AC power cord

Keyboard

Take-up spool

Print roller release rever

Print roller arm

Inner cover

Paper roll cradle

Paper positioning guides

Do not attempt to remove the paper roll with the print roller arm is locked. This may result in damage to the printer and print head.

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The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator (OP) keys. These keys can be inserted or removed only in the “REG” or “ ” position.

The mode switch has these settings:

: This mode locks all register operations. (AC power turns off.)

No change occurs to register data.

OP X/Z: To take individual clerk X or Z reports, and to take flash reports.

It can be used to toggle receipt state “ON” and “OFF” by pressing the

key.

REG: For entering sales. PGM: To program various items.

: Enters into the void mode. This mode allows correction after

finalizing a transaction.

MGR: For manager’s entries. The manager can use this mode for an

override entry.

X1/Z1: To take the X/Z report for various daily totals X2/Z2: To take the X/Z report for periodic (weekly or monthly)

consolidation

Keyboard layout

Key names

Keyboard

Manager key (MA)

Operator key (OP)

Mode Switch and Mode Keys

123

456

789

RCPT

ESC

RCPT EX

VAT

PO RA

RF NS ST TL

1 CH2

CR1 CR2

GLU NBAL

DEPT

AUTO

CLK

SUB

PLU

Received-on account key

RCPT

Receipt print key

Paid-out key

ESC

Escape key

Void key

Clerk code entry key

Refund key

Percent keys

CLK

Foreign currency exchange key

Value added tax key

VAT

PLU/Subdepartment key

PLU

/SUB

Discount key

Department keys

Multiplication key

Department code entry key

DEPT

AUTO

Automatic sequence key

PLU level shift keys

L1 L3

Decimal point key

Clear key

Numeric keys

No sale key

•

Non-add code/Time display key

Paper feed key

RCPT

Guest check receipt key

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Keyboard sheet

Two types of keyboard sheets are installed on the cash register; one for ordinal use and one for text programming. To reinstall the keyboard sheet or a new sheet, please follow the procedure below.

• Do not spread the keyboard cover too far as it might tear the tabs.

• Replace the keyboard sheet with a new one if chance it gets wet. Use of a wet keyboard sheet

may cause problems.

• Be sure to use only SHARP-supplied keyboard sheets. Thick or hard sheets can make key

operations difficult.

• Place the keyboard sheet evenly under the keyboard cover.

• The keyboard cover will eventually wear out. If your keyboard cover is dirty or broken, replace the

cover with a new one. For details, please contact a nearby authorized SHARP dealer.

Keyboard sheet

Keyboard cover

➀

Turn over the keyboard cover.

➁

Insert the keyboard sheet into a slit.

➂

Close the keyboard cover.

In this manual, key tops are shown in one line, such as

for easy reading. Department keys

are shown like

, and numeric keys are indicated with simple number indication, such as 1,

unless otherwise specified.

Cheque 1 and 2 keys

CH1 CH2

CR1 CR2

Credit 1 and 2 keys

GLU

Guest look up key

Subtotal key

NBAL

New balance key

Total key

Direct PLU keys~

170

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This key locks and unlocks the drawer. To lock it, turn 90 degrees counterclockwise. To unlock it, turn 90 degrees clockwise.

Drawer Lock Key

Operator display

• Clerk code or Mode name

The mode you are in is displayed. When a clerk is assigned, the clerk code is displayed in the REG or OP X/Z mode. For example, “?01?” is displayed when clerk 01 is assigned.

• Repeat mark

The number of repeats is displayed, starting at “2” and incremental with each repeat. When you have

registered ten times, the display will show “0”. (2 ➞ 3 ......9 ➞ 0 ➞ 1 ➞ 2...)

• Power save mark

When the cash register goes into the power save mode, the power save mark (decimal point) lights up.

• Function message display area

Item labels of departments and PLU/subdepartments and function texts you use, such as %, (–) and CASH are displayed. For the details of function texts, please refer to pages 45. When an amount is to be entered or entered, “AMOUNT” is displayed: When an amount is to be entered, ------- is displayed at the numeric entry area with “AMOUNT”. When a preset price has been set, the price is displayed at the numeric entry area with “AMOUNT”.

• Numeric entry display area

Numbers entered using numeric keys are displayed here.

Date and time display

Date and time appear on the display in the OP X/Z, REG, or MGR mode. In the REG or MGR mode, press the

key to display the date and time.

Error message

When an error occurs, the corresponding error message is displayed in the function message display area. For details of error messages, please refer to “Error message table” on page 79.

Customer display (Pop-up type)

Power save mark (Mark only lights up in the power save mode.)

Displays

SK1-1

Function message display area

Clerk code or mode name

Numeric entry display area

Receipt OFF indicator

Repeat / Power save mark

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GETTING STARTED

Please follow the procedure shown below.

Unpack the cash register and make sure all accessories are included. For details of accessories,

please refer to “Specifications” section.

For installing the cash register, find a stable surface near an AC outlet where the cash register will not subject to water sources or direct sunlight, then install the register using the fixing angle bracket provided with the register. The fixing angle bracket prevents the register from moving when the drawer opens. By hooking the register on the bracket, you can secure the register to the position. Follow the procedure shown below for the installation.

How to install the fixing angle bracket

1. Thoroughly clean the location where the fixing angle bracket

(B) is to be placed.

2. Peel off the adhesive tape on the fixing angle bracket.

3. Hook the angle bracket onto the hook (A) that is located at the

bottom rear of the register.

4. Firmly stick the fixing angle bracket to the table surface that

you cleaned above.

How to remove the register from the fixing angle bracket

1. Lift up the front of the register and pull the register towards

you.

Installing the cash register

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Initializing the cash register

In order for the cash register to operate properly, you must initialize it before operating for the first time.

Follow this procedure.

1. Insert the manager (MA) key into the mode switch and turn it to the REG

position.

2. Insert the plug of the AC power cord into the AC outlet. The buzzer will sound

three times.

IMPORTANT: This operation must be performed without batteries installed.

3. The cash register has now been initialized. The register display will show

“0.00” with “NO BATTERY”.

If the buzzer does not sound when the plug is inserted, the initialization has not been done successfully. (This will occur when the voltage is high because you operated the cash register before starting initialization.) Wait at least one minute after pulling out the plug and insert the plug again.

REG

OPX/Z

MGR

PGM

X1/Z1

X2/Z2

NO BATTERY

0.00

Three new R6 or LR6 batteries (“AA”size) must be installed in the cash register to prevent the data and user-programmed settings from being erased from the memory, when the AC cord is accidentally disconnected or in case of power failure. Once installed, the batteries will last approximately one year before needing replacement. At this time, the warning message “LOW BATTERY” will appear on the display to indicate the batteries are low and must be replaced within two days. If the warning message “NO BATTERY” appears, you must install the batteries at once.

Install three new R6 or LR6 batteries (“AA”size) according to the procedure shown below with the AC cord connected and the mode switch set to the REG position:

1. Push the printer cover forward and detach it.

Be careful with the paper cutter, so as not to cut yourself.

2. Open the battery compartment cover next to the paper roll cradle.

3. Install three new R6 or LR6 batteries (“AA”size) as per the diagram.

When the batteries are properly installed “NO BATTERY” message on the display will disappear.

4. Close the battery compartment cover.

• Be sure to observe precautions shown on page 1 when handling batteries.

• If you press a key by mistake, an error message “PAPER EMPTY” may be displayed. Press the

key to clear message after

installing paper rolls.

Installing batteries

A212_1 03.7.5 8:00 AM Page 9

Precaution: The paper cutter is mounted on the printer cover. Take caution when removing and

installing the cover.

The register can print receipts or journals. For the printer, you must install the paper roll provided with the register, even when you program the register for not printing receipts or journals. Install the paper roll according to the procedure shown below with the AC cord connected and the mode switch set to the REG position:

1. Lift up the print roller release lever to unlock and open the

print roller arm.

2. Set a paper roll in the paper roll cradle as per the diagram.

3. Feed the end of the paper along with

the paper positioning guides as per the diagram.

4. While holding down the paper, slowly close the print roller

arm, and push down the arm until you hear a click locking the arm. Make sure securely you push down the center of the wing part of the arm as per the diagram. The paper will be fed automatically.

If the print roller arm is not securely locked, printing is not done right. If this problem occurs, open the arm, and close the arm as instructed above.

To the printer

Incorrect

To the printer

Correct

Installing a paper roll

Paper positioning guides

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Print roller arm

Print roller release lever

5. When not using the take-up spool (using as receipt paper):

• Cut off the excess paper using the edge of the inner cover, and replace the printer cover. Press the

key to make sure the paper end comes out of the printer cover and clean paper appears.

If the paper end does not come out, open the printer cover, and pass the paper end between the paper cutter and the paper guide of the printer cover, and replace the cover.

When using the take-up spool (using as journal paper):

• Insert the end of the paper into the slit in the spool. (Press the

key to feed more paper if required.)

• Wind the paper two or three turns around the spool shaft.

• Set the spool on the bearing, and press the

key to take up

excess slack in the paper.

• Replace the printer cover.

When using a paper roll as journal paper, you must change the printing style. Refer to “Print Format” in “Various Function Selection Programming 1” section (Job code 6) for changing the printing style.

The cash register provides text languages of English, German, French and Spanish. It is preset to English. If you want to change the language, you must change it before programming. Refer to “Language selection” in “Various Function Selection Programming 2” (Job code 88) section for changing the language.

Before you can proceed with registration of sales, you must program:

• date • time • VAT/tax

Please refer to the BASIC FUNCTION PROGRAMMING section for details (page 34).

Programming date, time and VAT/tax

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Now you are ready for sales registration.

Starting sales entries

While the cash register is pre-programmed so it can be used with minimal setup, it does provide you with optional functions. Especially to use direct PLU keys effectively, you should program for PLU/subdepartments. Before you start programming, please read through the sales operations section to understand optional functions.

Decimal point position (tab) setting for domestic currency

By default, “2” is selected. When your country has a different tab setting, you must change the setting. Please refer to "Other programming" of “Various Function Selection Programming 1” (Job code 61) on page 51.

Rounding system

When your country has a special rounding system, such as Australia, Switzerland, Norway, Sweden, Denmark and South Africa, you must change the setting to suit your country. For the setting for Australia, Switzerland, Norway and South Africa, please refer to “Other programming” of “Various Function Selection Programming 1” (Job code 67) on page 53. For the setting for Sweden and Denmark, please refer to “Other programming” of “Various Function Selection Programming 1” (Job code 69) on page 55.

VAT/tax

The cash register provides 6 kinds of VAT/tax. Select an appropriate VAT/tax system first, then set tax rates (up to 4 rates) and assign taxable status to departments. By default, VAT 1 is assigned for all departments.

Department programming: The cash register is pre-programmed for departments as follows: Department: Allow open price entry in normal department, taxable status- taxable 1 for all departments.

PLU/subdepartment programming: The cash register is preprogrammed for PLUs/subdepartments as follows: PLU/subdepartment selection: PLU is selected for all PLU codes so that you only have to program unit prices and associated departments for them (by default, unit price is set to 0 and associated department is set to department 1). Function parameters including tax status depend on the status of associated department.

• For direct PLU keys, PLU codes 1 through 70 are assigned for PLU 1 through 70 keys respectively. In case

you use the PLU level shift keys, you can add number of direct PLU keys. For the function details, please refer to “PLU level shift (for direct PLU key)” on page 17 and for the programming details, please refer to "Direct PLU key programming" on page 37.

Programming other necessary items

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BASIC SALES ENTRY

Listed below is a basic sales entry example when selling items by cash. For operation details, please refer to each section.

Mode switch setting

1. Turn the mode switch to the REG position.

Clerk assignment

2. Enter your clerk code. (For example, clerk code is 1. Enter 1 using the numeric

key and press the

key.) The clerk code 1 is automatically selected just after

initialization of the cash register.

Item entries

3. Enter the price for the first department item. (For example, for 15.00, enter 1500 using the numeric keys, and

press the appropriate department key.)

For department 7 and above, enter the department code using numeric keys and press the

key, then

enter the price and press the

key again.

4. Repeat step 3 for all department items.

Displaying subtotals

5. Press the

key to display the amount due.

Finalizing the transaction

6. Enter the amount received from the customer. (You can omit this step if the amount tendered is the same as

the subtotal.)

7. Press the

key, and the change due is displayed and the drawer is opened.

8. Tear off the receipt and give it to the customer with his or her change.

9. Close the drawer.

Receipt printKey operation example

Basic Sales Entry Example

REG

OPX/Z

MGR

PGM

X1/Z1

X2/Z2

FOR THE OPERATOR

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 13

Clerk assignment

Item entries

Displaying subtotal

1 L

1500 !

2300

CLERK 01 ?01

DEPT.01 ?01

DEPT.02 ?01

SUBTOTAL ?01

4000

Finalizing the transaction

! "

(In this example, tax system is set to automatic VAT 1 and the tax rate is set to 6.25%.)

indicate department keys.

CHANGE ?01

-01-

15.00

23.00

38.00

?01?

4000

2.00

Logo message

Date/Time/Clerk code Register number

/Consecutive number/Clerk name Items Price

Not printed when non-taxable items only are sold.

Total quantity Total amount Cash tendering/amount received Change

Clerk assignment

Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not be necessary when the same clerk handles the consecutive transactions.

Receipt ON/OFF function

When you use the printer to issue receipts, you can disable receipt printing in the REG mode to save paper using the receipt ON/OFF function. To disable receipt printing, press the

key in the OP X/Z position. This key toggles the receipt printing status ON and OFF. When the function is in the OFF mode, the receipt off indicator “_” is illuminated. The register will print reports regardless of the receipt state, so the paper roll must be installed.

To issue a receipt when receipt ON/OFF function is set to OFF:

If your customer wants a receipt after you finalized a transaction with the receipt ON/OFF function being OFF status, press the

key. This will produce a receipt. However, if more than 30 items were entered, the receipt

will be issued in a summary receipt.

Copy receipt

You can print a copy receipt by pressing the

key when the receipt ON/OFF function is in the “ON” status. To

realize this function, you must enable the function. Please refer to page 52 (Job code 63).

Power Save Mode

The register will enter into power save mode when no entries are performed based on the pre-programmed time limit (by default, 30 minutes). When the register goes to the power save mode, all display lights will turn off except the decimal point at the leftmost position of the lower line. The register will return to the normal operation mode when any key is pressed or a mode is changed with the mode key. Please note when the register is recovered by a key entry, its key entry is invalid. After the recovery, start the key entry from the beginning.

Clerk code

To display the signed-on clerk code

■ Sign-off (in REG, MGR, mode)■ Sign-on (in REG, MGR, mode)

In the following examples, your register will go into an error state accompanied with a warning beep and a corresponding error message. Clear the error state by pressing the

key and take the proper action.

Please refer to the error message table on page 79.

• Enter over a 32-digit number (entry limit overflow): Cancel the entry and re-enter the correct number.

• An error in key operation: Clear the error and continue operation.

• An entry beyond a programmed amount entry limit: Check to see if the entered amount is correct. If it is

correct, it can be rung up in the MGR mode. Contact your manager.

• An including-tax subtotal exceeds eight digits: Delete the subtotal by pressing the

key and press the A,

X, Y, c

or bkey to finalize the transaction.

Error escape function

To quit a transaction due to an error or an unforeseen event, use the error escape function as shown below:

The transaction is voided (treated as a subtotal void) and the receipt is issued by this function. If you have already entered a tendered amount, the operation is finalized as a cash sale.

Transaction

To clear the error state

Error Warning

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 14

Single item entries

1. Department entries

The cash register provides a maximum of 50 departments for a merchandise classification. Group attributes, such as taxable status, are applied to items when they are entered to the departments.

• When using the department keys (for department 1 to 6)

For department 1 to 6, enter a unit price and press a department key. If you use a programmed unit price, press a department key only.

* Less than the programmed upper limit amounts

When zero is entered, only the sales quantity is added.

• When using the department code entry key

Enter a department (dept.) code and press the

key, then enter a unit price and press the dkey again. If

you use a programmed unit price, enter a dept. code and press the

key.

* Less than the programmed upper limit

amounts When zero is entered, only the sales quantity is added.

2. PLU/subdepartment entries

For another merchandise classification, the cash register provides a maximum of 1200 PLUs/subdepartments. PLUs are used to call up preset prices by pressing direct PLU keys or entering PLU codes with a press of the

key. Subdepartments are used to classify merchandise into smaller groups under the departments. Every PLU and subdepartment has a code from 1 to 1200, and should belong to a department to obtain attributes of that department.

By default, the cash register is preprogrammed to be able to use 1 to 210 codes, and these 210 codes are set to PLU mode and zero for unit price. To extend the number of PLU codes to 1200, please refer to “EJ memory type” on page 57, and for other PLU/subdepartment programming, refer to “PLU and Subdepartment Programming” on page 37.

• PLU entries

• Subdepartment (open PLU) entries

* Less than the programmed upper limit amounts

When zero is entered, only the sales quantity is added.

PLU code

Unit price *

(max. 8 digits)

Direct key entry

PLU code entry

Direct PLU key

Unit price *

(max. 8 digits)

PLU code

Direct key entry

Direct PLU key

PLU code entry

Dept. code

(1 to 50)

Unit price *

(max. 8 digits)

When using a programmed unit price

(In case only preset price entry is allowed.)

Department keyUnit price *

(max. 8 digits)

When using a programmed unit price

Item Entries

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 15

Repeat entries

You can use this function for entering a sale of two or more of the same items. Consecutive pressing of a department key,

key, a direct PLU key or

key is as shown on key operation example below.

Multiplication entries

When selling a large quantity of items, it is convenient to use the multiplication entry method. Enter quantity using numeric keys and press the

key before starting item entry as shown in the example below.

When programmed to allow fractional quantity entries, you can enter up to four integers and three digit decimal, though the quantity is counted as one for sales reports. To enter a fractional quantity, use the decimal point key between integer and decimal.

Receipt printKey operation example

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 16

1200 "

Department entry

50 d 1500 d

41 d

PLU entry

Subdepartment entry

85 p 1200 p

80 p

500 ﬁ

Department entry

PLU entry

Subdepartment entry

1200 " "

$ $

50 d 1500 d d

41 d d

80 p p

500 ﬁ ﬁ

85 p 1200 p p

Single item cash sale (SICS) entry

• This function is useful when a sale is for only one item and is for cash. This function is applicable only to those

departments that have been set for SICS or to their associated PLUs or subdepartments.

• The transaction is complete and the drawer opens as soon as you press the department key,

key, the

direct PLU key or

key.

If an entry to a department or PLU/subdepartment set for SICS follows the ones to departments or PLUs/subdepartments not set for SICS, it does not finalize and results in a normal sale.

PLU level shift (for direct PLU key)

This shift can double or triple the number of direct PLU keys on your register without adding additional direct PLU keys. You can use direct PLU keys in three levels by utilizing shift keys

Ò, Ú

, and Æ. These keys have

the following functions.

: Shifts the PLU level from level 2 or 3 to level 1 (ordinary level).

: Shifts the PLU level from level 1 or 3 to level 2.

: Shifts the PLU level from level 1 or 2 to level 3.

You can select one of the two PLU level shift modes — automatic return mode* and lock shift mode** — and decide whether to allow PLU level shift in both the REG and MGR modes or in the MGR mode alone. * The automatic return mode automatically shifts the PLU level back to level 1. You can select whether the

PLU level should return to level 1 each time you enter one item

or each time you finalize one transaction.

** The lock shift mode holds the current PLU level until pressing of a PLU level shift key.

Receipt printKey operation example

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 17

3 @ 1200 "

Department entry

3 @ 50 d 1500 d

5 @ $

5 @ 41 d

PLU entry

Subdepartment entry

5 @ 85 p 1200 p

3 @

5 @ 80 p

3 @ 500 ﬁ

250

For finishing the transaction

By default, you can operate PLU level shift in both the REG and MGR modes under the automatic return mode (returning to level 1 after an item entry). To change the setting, please refer to “PLU level shift and GLU function parameters” on page 51.

• Automatic return mode

Returning to level 1 after an item entry (default)

Returning to level 1 after finalizing a transaction

• Lock shift mode

If you select the automatic return mode, it is not necessary to use the

key on the keyboard, but

if you select the lock shift mode, it is necessary to use the key.

When your machine has been programmed for the automatic return mode (returning to level 1 after an item entry):

When your machine has been programmed for the lock shift mode:

Receipt printKey operation example

Numeric entry

(Q'ty, @)

(Keep the current level)

To shift the level of another PLU

Ò Ú Æ

Direct PLU key

Numeric entry

(Q'ty, @)

(Return to level 1)

Ú Æ

Direct PLU key Payment

Numeric entry

(Q'ty, @)

(Return to level 1)

Ú Æ

Direct PLU key

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 18

The machine returns to level 1 automatically.

Ú ¡

™ ¡ A

Ò ¡

The machine keeps the level 2 until other level shift key is pressed.

Ú ¡

™ ¡

The subtotal is displayed by pressing the skey. When you press it, the subtotal of all entries which have been made is displayed with the function message “SUBTOTAL”.

Subtotal will not be printed on a receipt on the current factory setting. If you want to print it, change

the setting by programming. Refer to “Receipt print format” (Job code 7) on page 50.

Cash or cheque tendering

Press the skey to get a subtotal, enter the amount tendered by your customer, then press the Akey if it is a cash tender or press a cheque key (

or Y)

if it is a cheque tender. When the amount tendered is greater than the amount of the sale, the register will show the change due amount with the function message “CHANGE”. Otherwise the register will show a deficit with the function message “DUE”. You now must make a correct tender entry.

Cash tendering

Cheque tendering

Cash or cheque sale that does not require tender entry

Enter items and press the Akey if it is a cash sale or press a cheque key if it is a cheque sale. The register will display the total sale amount.

When programmed not to allow “direct non-tender finalization after tendering” (Job code 63, refer to page 52), you must always enter a tender amount.

In the case of cheque 1 sale

300

( º A

Receipt printKey operation example

1000 A

Receipt printKey operation example

Finalization of Transaction

Displaying Subtotals

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 19

1000 X

Credit sale

Enter items and press a credit key (cor b).

Mixed-tender sale

You can perform mixed-tendering of cheque and cash, cash and credit, and cheque and credit.

VAT/ tax system

The cash register may be programmed for the following six VAT/tax systems. The cash register is preprogrammed as automatic VAT 1-4 system.

Automatic VAT 1-4 system (Automatic operation method using programmed percentages)

This system, at settlement, calculates VAT for taxable 1 through 4 subtotals by using the corresponding programmed percentages.

Automatic tax 1-4 system (Automatic operation method using programmed percentages)

This system, at settlement, calculates taxes for taxable 1 through 4 subtotals by using the corresponding programmed percentages, and also adds the the calculated taxes to those subtotals, respectively.

Manual VAT 1-4 system (Manual entry method using programmed percentages)

This system provides the VAT calculation for taxable 1 through 4 subtotals. This calculation is performed using the corresponding programmed percentages when the

key is pressed just after the skey.

Manual VAT 1 system (Manual entry method for subtotals that uses VAT 1 preset percentages)

This system enables the VAT calculation for the then subtotal. This calculation is performed using the VAT 1 preset percentages when the tkey is pressed just after the skey. For this system, the keyed-in tax rate can be used.

s t

VAT rate

To use a programmed rate

s t

Computation of VAT (Value Added Tax)/tax

950 A

Receipt printKey operation example

2500

(

7 d3250

Receipt printKey operation example

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 20

Manual tax 1-4 system (Manual entry method using preset percentages)

This system provides the tax calculation for taxable 1 through 4 subtotals. This calculation is performed using the corresponding programmed percentages when the

key is pressed just after the skey.

After this calculation, you must finalize the transaction.

Automatic VAT 1 and automatic tax 2-4 system

This system enables the calculation in the combination with automatic VAT 1 and automatic tax 2 through 4. The combination can be any of VAT1 corresponding to taxable 1 and any of tax 2 through 4 corresponding to taxable 2 through taxable 4 for each item. The tax amount is calculated automatically with the percentages previously programmed for these taxes.

• The tax status of PLU/subdepartment depends on the tax status of the department which the PLU/subdepartment belongs to.

• VAT/tax assignment symbol can be printed at the fixed right position near the amount on the

receipt as follows:

VAT1/tax1 A VAT2/tax2 B VAT3/tax3 C VAT4/tax4 D

When the multiple VAT/tax is assigned to a department or a PLU, a symbol of the lowest number assigned to VAT/tax rate will be printed. For programming, please refer to “Various Function Selection Programming 1” (Job code 66) on page 53.

s t

OPTIONAL FEATURES

Percent calculations (premium or discount)

Your register provides the percent calculation for the subtotal and/or each item entry depending on the programming.

• Percentage: 0.01 to 100.00% (Depending on the programming) Application of preset rate (if programmed) and manual rate entry are available.

Percent calculation for subtotal

140

™ s

% A

Receipt printKey operation example

Auxiliary Entries

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 21

Percent calculation for item entries

Deduction entries

Your register allows you to deduct a preset amount or a certain amount manually entered, which are less than a programmed upper limit. These calculations can be after the entry of an item and/or the computation of subtotal depending on the programming.

Deduction for subtotal

Deduction for item entries

Refund entries

For departments 1 to 6, enter the refund amount and press the fkey, and then press the corresponding department key (when using the preset price, omit entering the amount), and for a departments 7 to 50, enter the department code and press the

and dkeys, then enter the refund amount and press the dkey if necessary. For a refund of a PLU item, press the

key and the corresponding direct PLU key, or enter the PLU code and

press the

key, then press the

key.

For a refund of a subdepartment item, enter the refund amount and press the

key, then press the

corresponding direct PLU key, or enter the PLU code and press the

and

keys, then enter the refund

amount and press the

key.

7 d675

(When a deduction amount of

0.75 is programmed.)

Receipt printKey operation example

575

( º s

100

Receipt printKey operation example

800

(

7 P5

% º % A

(When premium and 15% are programmed for the %key)

Receipt printKey operation example

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 22

Non-add code number entries and printing

You can enter a non-add code number such as a customer’s code number and credit card number, a maximum of 16 digits, at any point during the entry of a sale. The cash register will print it at once. To enter a non-add code number, enter the number and press the

key.

This feature is used to store and recall previous balances when a guest look-up (GLU) code is entered. You can accept re-order and issue bills with GLU codes. The GLU code refers to a code that is used whenever the guest check must be accessed for re-ordering or final payment. The GLU code can be 1 to 50.

For new guest

For a new guest, open a new guest check by assigning a GLU code.

: The tax is not calculated.

: Press the

key to issue a guest check receipt (bill). A print sample is shown on the next page.

GLU code Previous balance

New balance

3500

2700

# ˜

Receipt printKey operation example

For automatic GLU code generation

To finalize temporarily

For settlement

Item entriesGLU code

(1-50)

G˜˝

Finalization operation

Guest Look-up (GLU)

1230

1500

( c

Receipt printKey operation example

250

100

f‹

150

Receipt printKey operation example

A212_2 FOR THE OPERATOR 03.7.5 8:01 AM Page 23

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Sharp XE-A212 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual