Ricoh SP 5200DN Users Guide
Guide to the Printer
1
Setting Up the Printer
2
Installing Options
3
Connecting the Printer
4
Operating Instructions
Hardware Guide
Configuration
5
Loading Paper
6
Maintaining the Printer
7
Adjusting the Printer
8
Troubleshooting
9
Removing Misfed Paper
10
Appendix
11
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety
Information" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or
accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your
legal advisor.
Important
Contents of this manual are subject to change without prior notice.
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result
of handling or operating the machine.
For good print quality, the manufacturer recommends that you use genuine toner from the manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the manufacturer with your office products.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
TABLE OF CONTENTS
How to Read This Manual.................................................................................................................................6
Symbols...........................................................................................................................................................6
Model-Specific Information...............................................................................................................................7
Machine Types...............................................................................................................................................7
Positions of WARNING and CAUTION Labels...............................................................................................9
Power Switch Symbols.................................................................................................................................10
Manuals for This Printer...................................................................................................................................11
List of Options...................................................................................................................................................13
Operating Instructions......................................................................................................................................14
Reading the HTML Manuals on the CD-ROMs.........................................................................................14
Reading the HTML Manuals That You Install on the Computer...............................................................14
1. Guide to the Printer
Exterior: Front View..........................................................................................................................................17
Exterior: Rear View...........................................................................................................................................19
Interior...............................................................................................................................................................21
Control Panel....................................................................................................................................................23
Display Panel....................................................................................................................................................25
Entering Characters..........................................................................................................................................26
How to Enter Characters.............................................................................................................................27
2. Setting Up the Printer
Printer Setup Procedure...................................................................................................................................31
Place to Install...................................................................................................................................................32
Unpacking........................................................................................................................................................36
Turning the Printer's Power On and Off..........................................................................................................39
Turning on the Power...................................................................................................................................39
Turning off the Power...................................................................................................................................41
Selecting the Display Language......................................................................................................................43
Test Printing.......................................................................................................................................................44
3. Installing Options
Available Options............................................................................................................................................45
Order of Option Installation........................................................................................................................45
Where to Install Options.............................................................................................................................45
Caution When Re-installing the Controller Board.....................................................................................47
1
Attaching the Paper Feed Unit........................................................................................................................48
Installing the Memory Expansion Units..........................................................................................................52
Installing the Hard Disk................................................................................................................................52
Installing the SDRAM Module....................................................................................................................55
Installing the Interface Units.............................................................................................................................59
Installing the Gigabit Ethernet Board.........................................................................................................59
Installing the Wireless LAN Interface Board..............................................................................................61
Installing the IEEE 1284 Interface Board...................................................................................................63
Installing the SD Memory Card Options........................................................................................................66
4. Connecting the Printer
Ethernet Cable Connection.............................................................................................................................69
Reading the LED Lamps...............................................................................................................................71
USB Cable Connection....................................................................................................................................72
Parallel Cable Connection..............................................................................................................................74
5. Configuration
Ethernet Configuration.....................................................................................................................................75
Specifying an IP Address (No DHCP)........................................................................................................76
Receiving an IP Address Automatically (DHCP)........................................................................................78
Configuring Network Settings When Using NetWare.............................................................................80
Setting the Ethernet Speed..........................................................................................................................81
Wireless LAN Configuration...........................................................................................................................84
Setting the SSID............................................................................................................................................86
Confirming Wireless Network Connectivity...............................................................................................87
Cautions When Using a Wireless LAN......................................................................................................87
Setting Security Method of Wireless LAN......................................................................................................89
Setting a WEP Key.......................................................................................................................................89
Setting WPA.................................................................................................................................................90
Configuring IEEE 802.1X................................................................................................................................94
Installing a Site Certificate...........................................................................................................................94
Installing Device Certificate.........................................................................................................................94
Setting Items of IEEE 802.1X for Ethernet..................................................................................................95
Setting Items of IEEE 802.1X for Wireless LAN........................................................................................97
2
6. Loading Paper
Supported Paper for Each Tray....................................................................................................................101
Symbols......................................................................................................................................................101
Standard Paper Feed Tray.......................................................................................................................101
Optional Paper Feed Tray........................................................................................................................102
Bypass Tray................................................................................................................................................104
Supported Paper Types.................................................................................................................................105
Plain Paper.................................................................................................................................................105
Middle Thick..............................................................................................................................................106
Thick Paper.................................................................................................................................................106
Thin Paper..................................................................................................................................................106
Letterhead..................................................................................................................................................107
Label Paper................................................................................................................................................108
Special Paper............................................................................................................................................108
Preprinted Paper........................................................................................................................................109
Color Paper................................................................................................................................................109
Recycled Paper..........................................................................................................................................109
OHP transparencies..................................................................................................................................110
Envelopes...................................................................................................................................................110
Storing Paper.............................................................................................................................................113
Non-Recommended Paper Types................................................................................................................114
Print Area........................................................................................................................................................115
Loading Paper in Trays..................................................................................................................................117
Loading Paper into a Standard or Optional Paper Feed Tray..............................................................117
Loading Paper onto Bypass Tray.............................................................................................................126
Loading Envelopes........................................................................................................................................133
Loading Envelopes onto Bypass Tray......................................................................................................133
Loading Envelopes into a Standard or Optional Paper Feed Tray.......................................................138
Printing on Fixed-Orientation Paper.............................................................................................................145
Registering Unique Names to Paper Types.................................................................................................147
Registering Names to Paper Types..........................................................................................................147
Setting User Paper Types to Trays............................................................................................................147
Printing Using Registered Paper Types....................................................................................................148
3
7. Maintaining the Printer
Replacing the Print Cartridge........................................................................................................................149
Replacing the Maintenance Kit....................................................................................................................154
Cautions When Cleaning..............................................................................................................................155
Cleaning the Friction Pad and the Paper Feed Roller.................................................................................156
Cleaning the Registration Roller...................................................................................................................159
8. Adjusting the Printer
Adjusting the Image Density.........................................................................................................................163
Adjusting Printing Position.............................................................................................................................165
Adjusting the Paper Type..............................................................................................................................168
9. Troubleshooting
Error and Status Messages Appear on the Control Panel..........................................................................171
Status Messages (in alphabetical order).................................................................................................171
Alert Messages (in alphabetical order)...................................................................................................172
Panel Tones....................................................................................................................................................177
Printer Does Not Print....................................................................................................................................178
Checking the Port Connection..................................................................................................................179
Other Printing Problems.................................................................................................................................181
When You Cannot Print Properly.............................................................................................................181
Paper Misfeeds Occur Frequently...........................................................................................................183
The printed image is different from the image on the computer............................................................185
When Printer is Not Functioning Properly...............................................................................................186
Additional Troubleshooting...........................................................................................................................188
10. Removing Misfed Paper
When Paper is Jammed.................................................................................................................................191
Paper Misfeed Message (A).........................................................................................................................193
Paper Misfeed Message (B)(C)....................................................................................................................197
Paper Misfeed Message (Y1)(Y2)(Y3)(Y4)................................................................................................202
Paper Misfeed Message (Z1)(Z2)...............................................................................................................205
11. Appendix
Moving and Transporting the Printer............................................................................................................209
Moving the Printer in a Short Distance....................................................................................................209
Consumables..................................................................................................................................................211
4
Print Cartridge............................................................................................................................................211
Maintenance Kit........................................................................................................................................212
Specifications.................................................................................................................................................213
Mainframe.................................................................................................................................................213
Options.......................................................................................................................................................216
Trademarks.....................................................................................................................................................220
INDEX...........................................................................................................................................................223
5
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For details
about which symbol corresponds to the model you are using, see p.7 "Model-Specific Information".
6
Model-Specific Information
CEC247
This section explains how you can identify the region your machine belongs to.
There is a label on the front cover of the printer, and it is located in the position shown below. The label
contains details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to the
region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -22, -27
• 220-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -11
• 120-127V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.
Machine Types
This printer comes in two models that have different printing speeds.
When describing procedures that are model-specific, this manual refers to the different printer models as
Type 1 or Type 2. The following table describes the model types.
7
Model types
Model types Model name
Type 1 SP 5200DN
Type 2 SP 5210DN
8
Positions of WARNING and CAUTION Labels
CEC230
CEC202
CEC203
This machine has labels for WARNING and CAUTION at the positions shown below. For safety,
please follow the instructions and handle the machine as indicated.
Do not incinerate spilled toner or used toner. Toner dust is flammable and might ignite when exposed to
an open flame.
Disposal should take place at an authorized dealer or an appropriate collection site.
If you dispose of the used toner containers yourself, dispose of them according to local regulations.
Keep toner (used or unused) and toner containers out of reach of children.
Do not put your hands inside the printer. The inside of this printer becomes very hot. Do not touch parts with
this label (indicating a hot surface).
9
CEC204
The inside of this printer becomes very hot. Do not touch parts with this label (indicating a hot surface).
CEC248
The printer weighs approximately 23 kg (51 lb.). When moving the printer, use the inset grips on both
sides, and lift slowly in pairs.
Power Switch Symbols
The meanings of the symbols for the switches on this machine are as follows:
• : POWER ON
• : POWER OFF
10
Manuals for This Printer
Read this manual carefully before you use this printer.
Refer to the manuals that are relevant to what you want to do with the printer.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
Safety Information
Contains information about safe usage of this printer.
To avoid injury and prevent damage to the printer, be sure to read this.
Quick Installation Guide
Contains procedures for removing the printer from its box, and connecting it to a computer.
Hardware Guide (This manual)
Contains information about paper; names and functions of the parts of this printer; and procedures
such as installing options, replacing consumables, responding to error messages, and resolving jams.
Driver Installation Guide
Contains procedures for installing the printer driver. This manual is included on the driver CD-ROM.
Software Guide
Contains information about using this printer, its software, and its security functions.
Security Guide
This manual is for administrators of the printer. It explains security functions that you can use to prevent
unauthorized use of the printer, data tampering, or information leakage. Be sure to read this manual
when setting the enhanced security functions, or user and administrator authentication.
VM Card Extended Feature Settings Web Reference
Contains information about setting up the extended features settings using Web Image Monitor.
UNIX Supplement
Contains information about the usage of commands to operate this printer.
To obtain the "UNIX Supplement", visit our Web site or consult an authorized dealer.
This manual includes explanations of functions and settings that might not be available on this printer.
This manual is provided in English only.
• In this manual, "Enhanced Locked Print NX" is abbreviated as "ELP-NX".
11
• Manuals provided are specific to printer types.
12
List of Options
This section provides a list of options for this printer, and how they are referred to as in this manual.
Option List Referred to as
Paper Feed Unit TK1120 Paper feed unit
Paper Feed Unit TK1130 Paper feed unit with casters
Hard Disk Drive Type 2670 Hard disk
Memory Unit Type G 256 MB SDRAM module
Memory Unit Type I 512 MB SDRAM module
Gigabit Ethernet Board Type A Gigabit Ethernet board
IEEE 802.11a/g Interface Unit Type L
IEEE 802.11a/g Interface Unit Type M
IEEE 1284 Interface Board Type A IEEE 1284 interface board
SD card for NetWare printing Type E NetWare card
VM CARD Type O VM card
SD Card for Fonts Type C SD font card
IPDS Unit Type 5200 IPDS card
• For details about the specifications of each option, see p.213 "Specifications".
Wireless LAN interface unit
Wireless LAN interface unit
13
Operating Instructions
This section explains how to use HTML format manuals.
Reading the HTML Manuals on the CD-ROMs
1. Insert the CD-ROM into the CD-ROM drive of your computer.
2. Select a language and a product, and then click [OK].
3. Click [Read HTML manuals].
4. Click the title of manual you want to read.
• The browsers we recommend are Internet Explorer 6 or later, Firefox 3.5 or later, and Safari 4.0 or
later.
• Non-recommended browsers can display the simplified manual only.
• If you are using an earlier or non-recommended browser and the simplified version of the
documentation does not appear automatically, open index.htm, which can be found in the following
folder on the CD-ROM: MANUAL_HTML\LANG\(language)\(manual)\unv
• Depending on your computer's operating environments, you can select the HTML manual from the
following two versions:
• Standard version
• Simplified version
• If you want to read the HTML manuals on a Macintosh, insert the CD-ROM into the CD-ROM drive,
and then click [Read HTML manuals].
• If JavaScript is disabled or unavailable in your browser, you will not be able to search or use certain
buttons in the HTML documentation.
Reading the HTML Manuals That You Install on the Computer
For easy access, we recommend you install the manuals on your computer.
1. Insert the CD-ROM into the CD-ROM drive of your computer.
2. Select a language and a product, and then click [OK].
3. Click [Install manuals].
4. Install the HTML manuals following the on-screen instructions.
5. When the installation is complete, click [Finish].
6. Click [Exit].
14
7. Open the HTML manuals that you installed.
When opening the manuals from an icon, double-click the manual icon on the desktop. When opening
the manuals from the [Start] menu, point to [All Programs], and then [Product Name].
8. Click the title of the manual you want to read.
• You need administrator permissions to install the manuals. Log in as an Administrators group member.
• The system requirements for installing the manuals are as follows:
• Operating system: Windows XP/Vista/7, Windows Server 2003/2003 R2/2008/2008 R2
• Minimum display resolution: 800 × 600 pixels
• If you cannot install a manual, copy the "MANUAL_HTML" folder to your computer's hard drive, and
then run "Setup.exe".
• To delete an installed manual, on the [Start] menu, click [All Programs], then [Product Name], and
then uninstall the data.
• Depending on the settings made during installation, menu folder names may differ.
15
16
1. Guide to the Printer
CEC207
1
This chapter explains the names and functions of the printer's components.
Exterior: Front View
1. Standard Paper Feed Tray (Tray 1)
Up to 550 sheets of plain paper can be loaded.
2. Bypass Tray Extension
Pull this out when loading a sheet that is longer than A4 and 8 1/2" × 11" (Letter) on the Bypass Tray.
3. Bypass Tray
Up to 100 sheets of plain paper can be loaded.
See p.101 "Supported Paper for Each Tray" and p.101 "Loading Paper".
4. Tray Extension
Raise this barrier to prevent paper from falling off.
5. Control Panel
Contains keys for printer control and a display that shows the printer status.
17
1. Guide to the Printer
1
6. Standard Tray
Prints are delivered here printed side facing down.
7. Vents
To prevent overheating, heat from internal components is released through these vents. Malfunctions and failure
can result if these vents are blocked or obstructed.
8. Front Cover Release Button
Press this to open the front cover.
9. Power Switch
Press this to turn the printer's power on and off.
10. Friction Pad
This ensures only one sheet of paper is fed in at a time. If multi-sheet feeds occur, clean the friction pad carefully.
18
Exterior: Rear View
CEC208
1
Exterior: Rear View
1. Rear Cover
Open this cover to replace the fusing unit.
2. Power Connector
Connect the power cord to the printer here. Insert the other end of the cable into a nearby wall outlet.
3. Controller Board
Slide this out to install options such as the SDRAM module or printer hard disk. Plug cables such as a USB cable
and Ethernet cable into their connectors.
4. Vents
To prevent overheating, heat from internal components is released through these vents. Malfunctions and failure
can result if these vents are blocked or obstructed.
5. SD Card Slots
Remove the cover and install SD cards here.
6. Optional Interface Board Slot
Insert an optional Wireless LAN interface unit, Gigabit Ethernet board, or 1284 interface board in this slot.
7. Ethernet Port
Use a network interface cable to connect the printer to the network.
8. USB Port B
Use a USB cable to connect the printer to a computer.
19
1. Guide to the Printer
1
9. USB Port A
Use a USB cable to connect the optional USB devices such as the authentication card reader.
20
Interior
CEC209
1
Front view
Interior
1. Print Cartridge
Contains toner and the photo conductor unit.
When "Replace Print Cartridge." appears on the display, replace this unit.
2. Registration Roller
Feeds in sheets of paper for printing. Be sure to clean this roller if it becomes dirty or replace the print
cartridge.
See p.159 "Cleaning the Registration Roller".
3. Guide Board
Open this to remove jammed paper.
4. Front Cover
Open this to access the printer's interior.
5. Transfer Roller
When "Replacmnt Requrd:Maint. Kit" appears on the display, replace this roller.
21
CEC231
1. Guide to the Printer
1
Rear view
1. Envelope lever
Use this lever if envelopes become wrinkled during printing. Raising or lowering the envelope lever
according to the thickness of the paper you are printing on can improve print quality.
2. Fusing Unit
Fuses print images onto paper.
When "Replacmnt Requrd:Maint. Kit" appears on the display, replace this unit.
3. Fusing Unit Lock Levers
Lift these levers to replace the fusing unit.
22
Control Panel
CEC210
1
Control Panel
1. Display
Displays current printer status and error messages.
Entering energy saver mode turns off the back light. For details about energy saver mode, see Software Guide.
2. Selection Keys
Correspond to the function items at the bottom line on the display.
Example: When this manual instructs you to press [Option], press the selection key on the left below the initial
screen.
3. [Switch Functions] Key
Press this key to switch between the operation screen of the printer function and the function screens of the
extended features currently in use.
4. [Menu] Key
Press this key to configure and check the current printer settings.
23
1. Guide to the Printer
1
5. [Job Reset] Key
When the printer is online, press this key to cancel an ongoing print job.
6. [Suspend/Resume] Key
Press this to suspend the print job currently being processed. The indicator remains lit as long as the job is
suspended.
To resume the job, press this key again. Resumption of a suspended job will occur automatically when the time
specified in [Auto Reset Timer] elapses (default: 60 seconds).
For details about the [Auto Reset Timer] setting, see "Making Printer Settings Using the Control Panel", Software
Guide.
7. Power Indicator
Lights up when the printer is ready to receive data from a computer. Flashes when the printer is warming up or
receiving data. It is unlit when the power is off or while the printer is in energy saver mode.
8. Alert Indicator
Lights up or flashes when a printer error occurs.
Steady red: printing is not possible, or is possible but print quality cannot be ensured.
Flashing yellow: the printer will soon require maintenance or a replacement consumable such as print cartridge.
Follow the instructions that appear on the display.
9. Data In Indicator
Flashes when the printer is receiving data from a computer. The data in indicator is lit if there is data to be printed.
10. Number Keys
Use these to enter characters or numbers.
11. [OK] Key
Use this key to confirm settings, or setting values, or move to the next menu level.
12. [Escape] Key
Press this key to cancel an operation or return to the previous display.
13. Scroll Keys
Press these keys to move the cursor in each direction.
When the [ ] [ ] [ ] [ ] keys appear in this manual, press the scroll key of the same direction.
24
Display Panel
CEC235
1
The items are highlighted when selected.
• Do not touch the display panel.
The following screen appears when you turn on the printer.
1. Operational Status or Messages
Displays the printer status or the messages.
2. [Option]
Press to display the following items:
• Form Feed
• Error Log
3. [Prt.Jobs]
Press to display print jobs sent from a computer.
4. [Supplies]
Press to display the information of supplies for the printer.
Display Panel
• [Prt.Jobs] is displayed only when the hard disk is installed in the printer.
• By default, the remaining amount of toner is displayed. To not display the remaining amount of toner,
press the [Menu] key, and then select [Maintenance] on the display. Select [General Settings], then
[Display Supply Info], and then select [Off].
• Adjust the brightness if the screen is dark. To adjust the display contrast, press the [Menu] key, and
then select [Maintenance] on the display. Select [General Settings] and then [Display Contrast].
25
CEC212
1. Guide to the Printer
1
Entering Characters
When you enter a character, it will be displayed at the position indicated by the cursor. If a character is
already displayed at the cursor position, the entered character will be displayed before that.
26
1. Selection Keys
Correspond to the function items on the bottom line of the display.
Example: When this manual instructs you to press [ab/AB/12], press the selection key on the left below the text
input screen.
Press the left selection key to switch the input mode between lowercase, uppercase, and numeric characters.
Press the right selection key to display a list of the symbols that you can enter.
2. Scroll Keys
Press to move the cursor in each direction.
When the [ ] [ ] [ ] [ ] keys appear in this manual, press the scroll key showing the same direction.
3. [Escape] Key
Clears the entered text and numbers, and returns the display to its previous state.
4. [OK] Key
Confirms the entered text and numbers, and displays the next menu.
5. Number Keys
To enter text using the number keys, select text input mode by pressing [ab/AB/12].
Entering Characters
1
When you press a number key repeatedly, the character changes in the order indicated above the key you are
pressing.
6. [Clear] Key
Deletes the character at the cursor position. You can delete a character at the far right side of a line even if the
cursor is placed to the right of the character.
How to Enter Characters
Use the following procedure to enter text in the text input screen. ("User#2" is the text entered in this
example.)
1. Press [ab/AB/12] to change the input mode to uppercase.
2. Press the [8 TUV] key twice, and then press the [ ] key. A letter "U" is entered.
3. Press [ab/AB/12] two more times to change the input mode to lowercase.
4. Press the [7 PQRS] key four times, and then press the [ ] key. A letter "s" is entered.
27
1. Guide to the Printer
1
5. Press the [3 DEF] key twice, and then press the [ ] key. A letter "e" is entered.
6. Press the [7 PQRS] key three times, and then press the [ ] key. A letter "r" is entered.
7. Press [Symbols] to display a list of the symbols you can enter.
8. Use the scroll keys to select "#", and then press the [OK] key.
The list of symbols disappears and a "#" symbol is entered.
9. Press [ab/AB/12] two more times to change the input mode to numeric.
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